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HomeMy WebLinkAboutDecember 3, 1998 - ') '-.../ r \ o :.) o o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - DECEMBER 3,1998 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Acting Chairperson Dave Blackstad on December 3, 1998, 7:38 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson, Brian Barringer, Jim Lindahl, Dave O'Toole (arrived at 7:52 p.m.) Al Grabowski, Jeff Kieffer Park Coordinator, Todd Others Commissioners absent: Also present: APPROVAL OF MINUTES November 19, 1998: Correct as written. Motion by Lindahl, Seconded by Barringer, to approve the November 19 Minutes. Motion carried on a 3-Yes, I-Present (Anderson), 2-Absent (Kieffer, Lindahl, O'Toole) vote. GREY OAKS PRELIMINARY PLAT/PARK DEDICATION REQUIREMENTS Jerry Windschitl, developer of Grey Oaks, explained the property is zoned M-2, Multiple Dwelling but it is being proposed to be developed by PUD. He gave a brief overview of the project on the types and design of the buildings, the extensive trail system plus a number of different recreational areas. They have taken out one of the proposed buildings to provide as much green area as possible. The buildings will be brick and stucco. While the day cares and convenience stores generally have their own identities, they intend to work with those companies to conform to the design of the development as much as possible. The only open issue is whether or not there will be a trail on Hummingbird. There is a question of whether the school district will allow a trail through their fence to Oak View Middle School. Mr. Haas stated Staffwill be meeting with the school district and the developers of Fox Hollow to the south to discuss the trail to the school. Mr. Windschitl stated he would not have a problem constructing the trail on Hummingbird if requested. The park facilities and trail system within the development are proposed to be private. His proposal is to pay cash in lieu ofland for park dedication for the property. There has been some talk about the trail becoming semi-public or public. If that is the case, he would want to talk about , "- '--..J u , Regular Andover Park and Recreation Commission Meeting Minutes - December 3, 1998 Page 2 , / (Grey Oaks Preliminary Plat/Park Dedication Requirements, Continued) some cost sharing. If it is strictly private, he would prefer dedicating cash in lieu of land. The trail system along Hanson and in front of the office, retail and convenience stores would also be public and be paid for on a 50-50 cost share basis with the City. If the trail comes down Hummingbird, that would also be public. Mr. Haas noted the decision has not yet been made on which side of Nightingale the trail will be constructed; however, there are wetlands on the east side along this plat. Mr. Windschitl also noted that there is no density increase in the plat. The density is actually significantly under the amount that could be platted. The reason for the PUD is because of the mixed uses on the property. (Commissioner O'Toole arrived at this time, 7:52 p.m.) The Commission felt the trail should be extended to the school and that the system within the plat should remain private. Mr. Windschitl stated the trails will be built per the guidelines. , I Motion by Lindahl, Seconded by Barringer, to recommend cash in lieu of land, and that we determine what will happen with Hummingbird. Motion carried on a 5- Yes, 2-Absent (Grabowski, Kieffer) vote. RECOMMEND APPROVAL OF REVISED SOFTBALL TOURNAMENT APPLICATION FORM Motion by O'Toole, Seconded by Lindahl, to recommend the approval of the tournament form. Motion carried on a 5- Yes, 2-Absent (Grabowski, Kieffer) vote. RECOMMEND APPROVAL OF REVISED APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES There was some discussion on the definition of groups, especially the sentence stating "No team or individual on a team may reserve a field or rink for more than two days in anyone season." Commissioner Lindahl felt that statement would preclude private groups, neighborhood groups, or church groups from using the fields. Acting Chairperson Blackstad explained the reason for the sentence was to avoid having individual teams from a youth organization reserving the fields. All those schedules should be done through the associations. Mr. Haas stated that is now being done, and all associations understand the requirement. He too was concerned with the sentence, as it is confusing. After further discussion, the Commission agreed to delete the sentence from the form. , / \_ _J \.J Regular Andover Park and Recreation Commission Meeting Minutes - December 3, 1998 Page 3 (Revised Applicationfor Scheduled Use of Recreational Facilities, Continued) Motion by Anderson, Seconded O'Toole, to approve the form deleting the last line of the first paragraph. Motion carried on a 5- Yes, 2-Absent (Grabowski, Kieffer) vote. RECOMMEND APPROVAVESTABLISHING 1999 USER FEES FOR THE USE OF FIELDS AND HOCKEY RINKS The Commission suggested the following change to both paragraphs which begin with (With Field Maintenance/Youth): "...plus $75 field usage fee per field for all youth organizations not affiliated with Andover youth." Motion by Anderson, Seconded by O'Toole, to recommend approval of the Resolution with those changes. Motion carried on a 5- Yes, 2-Absent (Grabowski, Kieffer) vote. Mr. Haas explained the Resolution establishing the user fees will be reviewed and updated annually, but the other forms will not be reviewed unless it is felt some change or clarification is needed. , / UPDATE ON COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Acting Chairperson Blackstad was concerned that Andover is not receiving as much CDBG funds as other cities. His research found that the Council needs to forward a request to the county for CDBG funds to fix the parks to make them ADA accessible, and the county forwards the request to HUD for the excess funds that are available. Mr. Haas recommended the item be tabled to later in the meeting, at which time the City Planner, John Hinzman will be able to attend. The Commission agreed. (See Page 4 of these Minutes) REVIEW OF THE ADOPT-A-PARK PROGRAM Mr. Haas stated the Commission had asked for copies of the Adopt-A-Park program. The Staffhas not yet received a proposal from the residents regarding their involvement in the care of the outlot. The Commission asked if the Park Board is paying for the additional insurance if power tools are allowed to be used by volunteers. Mr. Haas stated he would check with the Finance Director. No action was taken on this item as it was informational only. " , / , '-./ , ;,,j Regular Andover Park and Recreation Commission Meeting Minutes - December 3, 1998 Page 4 UPDATE ON CDBG FUNDS, CONTINUED John Hinzman, City Planner, explained the City receives its CDBG funding based on residential income, the housing stock, age and poverty rate. Because Andover is a newer community and primarily single family housing units with a high median income, the CDBG funds received are lower than other communities. He was not aware of any excess funds at the county level, but he will check into it. He will also research where Coon Rapids received their funding for the project to improve three parks. The fiscal period for funding the CDBG funds is from July 1 to June 30. They will be getting the budget ready in the Spring, 1999, for the 1999-2000 year. The proposal is to allocate $8,000 for park improvements to meet ADA requirements. REVIEW ISSUES LIST Commissioner O'Toole asked if all the trail signs are made of plastic. Many of them are already broken on the comers. If replaced, he suggested they be replaced with steel. Mr. Haas stated there is a recycled plastic that is very resistant to the cold. He will check with the Parks Department. , / Mr. Haas stated he has not talked with Oak Grove regarding a well at Hawk Ridge park. At the next meeting the Park Commission will be discussing the allocation of the funds that will be received in 1999 for park improvements. Prior to that time he will suggest the Fire Chief talk to Oak Grove about the proposal of constructing a well in that park. Mr. Haas understood Chairperson Grabowski asked the Council to table the proposed list of appraisers to be used for determining land values for park dedication purposes. He stated that should have been approved to take care of the need right now. Then the Commission can discuss any changes to the ordinance after receiving an opinion from the City Attorney. He will place that item back on the Council's agenda for the December 15 meeting. CHAIRMAN'S REPORT Funding for Kelsey-Round Lake - Mr. Haas stated the Park Commission's capital improvement budget for 1999 includes about $41,000 plus $19,000, as well as the funds which will be carried over from 1998. He proposed the $50,000 to match the Kelsey-Round Lake grant be taken from park dedication, though that can be discussed at the next meeting when proposing capital improvements for next year. " / I / {~ Regular Andover Park and Recreation Commission Meeting Minutes - December 3, 1998 Page 5 (Chairman's Report, Continued) Community school budget - Mr. Haas stated the City Administrator and Finance Director did not want to remove the community school budget from the Parks budget. The Commissioners argued that line item inflates the Park Department expenditures, yet they have no control over it. They also recalled the City Council supported the removal of that item from Parks. Mr. Haas stated he will talk with the City Administrator and Finance Director about it again. Motion by Lindahl, Seconded by O'Toole, to adjourn. Motion carried on a 5-Yes, 2-Absent (Grabowski, Kieffer) vote. The meeting adjourned at 8:38 p.m. Respectfully submitted, <: '\ ''\ \ r' (; . - 1/ I \ \ \Cl.A"~'- (~ (\ f',-,,-'L,- , Marcella A. Peach Recording Secretary