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Home My WebLink AboutDecember 16, 1999 r.... . ',.....I r--" V '-j '-../ o o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - DECEMBER 16, 1999 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and RecreationCommission was called to order by Chairperson Dave Blackstad on December 16, 1999,7:35 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Dave Blackstad, AI Grabowski, Valerie Holthus, Jeff Kieffer, and Dave O'Toole Tom Anderson, and Jim Lindahl Park Coordinator, Todd Haas Commissioners absent: Also present: RESIDENTS FORUM None. APPROVAL OF MINUTES November 18, 1999 Commissioner Grabowski stated that on page 4 instead of reading "$6.00 per usage" it should read "$6.00 per night". ftolotion by Kieffer, seconded by Grabowski, to approve the Minutes as amended. Motion carried - on 4- ayes, 0 - nays, 2- absent (Anderson and Lindahl), and 1- present (Holthus) vote. December 2, 1999 Motion by O'Toole, seconded by Holthus, to approve the Minutes as written. Motion carried on 3- ayes, 0 - nays, 2- absent (Anderson and Lindahl), and 2- present (Grabowski and Kieffer) vote. APPROVE APPLICATION FOR USE OF SHELTER AT SUNSHINE PARK, CONTINUED Mr. Haas stated that the Park and Recreation Commission is requested to review the final draft of the proposed application for temporary use of picnic shelter at Sunshine Park. Commissioner Kieffer noted a typo in the second to the last sentence of the first paragraph under Applicants Responsibility. It should read ".. ..application for use providing..." instead of " .. . .app lication for ruse providing.. ..". ,- , () (j Regular Andover Park and Recreation Commission Meeting Minutes - December 16. 1999 Page 2 '-- -j Commissioner Grabowski suggested changing the sentence in regards to alcohol to read "alcohol or non-intoxicating liquor is not permitted in the park and shelter area unless a non-intoxicating liquor license is applied for and approved by the City Council". Commissioner Kieffer inquired if a reference to an alcohol permit needed to be included under "Applicants Responsibility" since it is included under "General Rules". Consensus of the Commission was to remove the sentence regarding alcohol under "Applicant's Responsibility". Mr. Haas suggested the wording be "No alcoholic beverages are permitted at the park without an additional permit." under "General Rules". Consensus of the Commission was to remove the center box at the top of the application and elaborate on the wording referencing alcohol to properly identify the necessary permit. Commissioner O'Toole inquired as to what would be a reason for holding the deposit. ;- '\ \.J Commissioner Grabowski replied if the shelter is left unsafe or damaged. Mr. Haas explained that by requiring a deposit it allows for more responsibility by the applicant. Commissioner Kieffer questioned if there would be a visual inspection prior to use. Commissioner Grabowski stated that the Sheriffs department needs to be made aware of all reservations to monitor the shelter. Commissioner O'Toole inquired if there should be some guidelines stated for holding the deposit. Mr. Haas replied that they would be hard to enforce. Commissioner Grabowski requested that the Sheriffs department drive by the shelter within an hour after the shelter had been reserved. Consensus of the Commission was to leave the deposit requirement as is and directed Staff to make the requested changes and bring the application back for review on January 6,2000. APPROVE RESOLUTION ESTABLISHING 2000 USER FEES FOR SHELTER A T SUNSHINE PARK , -\ '- j Mr. Haas stated that the Park and Recreation Commission is requested to review the final draft of the proposed resolution establishing 2000 user fees for the use of the picnic shelter at Sunshine Park within the City of Andover. C) o ) Regular Andover Park and Recreation Commission }..feeting Minutes - December 16, 1999 Page 3 / Commissioner Grabowski suggested four hour time blocks rather then three hour. Commissioner Holthus inquired if a team will be allowed to reserve the shelter during tournaments. Commissioner Grabowski replied that they should not restrict use to one particular team. Chairperson Blackstad recessed the regular Park Commission meeting at 8:00 p.m. to meet with the City Council for a special joint meeting. Chairperson Blackstad called the regular Park and Recreation Commission meeting back to order at 10:15 p.m. '- / The Commission continued discussing the fees and the length of hours that groups can reserve the shelter. The Commission felt that four hours is more reasonable than the proposed three hours due to the recreational activities that may be available such as basketball, volleyball and also would allow the group an opportunity to set up and clean up at the shelter. The Commission requested Mr. Haas revise the application, fee schedule, the resolution and bring the item back for review on January 6, 2000. REVIEW ISSUES LIST Mr. Haas reviewed the items on the issues list. The Commission requested that Staff research the status with Public Works to determine if they are plowing a road to the sliding hill south of the WDE site and include in the next meeting issues list. CHAIRMAN'S REPORT The Commission requested Staff clarify the situation in regards to parking of vehicles and snowmobiles at the Crooked Lake Boat Landing and Round Lake Boat Landing to determine if this was approved by the City Council. ADJOURNMENT Motion by Anderson, seconded by O'Toole, to adjourn. Motion carried unanimously. The meeting adjourned at 10:25 p.m. Respectfully submitted, , / Nanci Libor, Recording Secretary(first half of the meeting) TimeSaver Off Site Secretarial, Inc. Todd 1. Haas, Recording Secretary(second half of the meeting)