Loading...
HomeMy WebLinkAboutNovember 4, 1999 o () o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - NOVEMBER 4,1999 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Dave Blackstad on November 4, 1999,7:37 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson (arrived at 8:00 p.m.), Dave Blackstad, Al Grabowski, Valerie Holthus, Jim Lindahl, and Dave O'Toole Jeff Kieffer Park Coordinator, Todd Haas Finance, Brian Swanson Commissioners absent: Also present: RESIDENTS FORUM None. o APPROVAL OF MINUTES October 21, 1999 Mr. Haas stated that on page 2 and page 3 the motion votes should be amending removing O'Toole and Kieffer from voting present and add to voting yes. Motion by Blackstad, seconded by Grabowski, to approve the Minutes as amended. Motion carried on 5- ayes, 0 - nays, 2- absent (Anderson and Kieffer), and 0- present vote. FINANCIAL STATEMENT UPDATE Brian Swanson reviewed the financial statements through September 30, 1999. Chairperson Blackstad questioned why the additional $41,000 for Kelsey Round Lake Park is not being paid out of the trail fund. Mr. Haas replied that the Park Commission could use the trail fund to pay for the remaining balance if they chose to. Commissioner Grabowski questioned if the $50,000 from the DNR for Kelsey Round Lake will o be placed into the trail fund. r .- '\ "_/ () () Regular Andover Park and Recreation Commission Meeting Minutes - November 4, 1999 Page 2 Mr. Haas replied that the money is coming from some financial area, and will have to be placed back in the fund that it was borrowed from. Mr. Swanson noted that he will research the information. Commissioner Grabowski stated that he wants to make sure that if the money is being borrowed from a fund it is being placed back in the same fund. Commissioner O'Toole stated that they should be consistent with use of the trail fund and thinks the $41,000 for Kelsey Round Lake should be paid by the trail fund. Consensus was reached by the Commission to pay the $41,000 for Kelsey Round Lake Park out of the trail fund. Commissioner O'Toole questioned if the insurance that is being billed every year and being paid out of park dedication is appropriate. He questioned if the item should be included as a budgeted item. Mr. Swanson replied that the insurance is for volunteers at the parks only. ~_) Chairperson Blackstad stated that the items should be part of the yearly park budget. Commissioner Grabowski requested that the Park Commission receive a copy of the park and maintenance budget once a year. TRAIL FUND UPDATE Mr. Swanson reviewed the trail fund through September 30, 1999. HANSON HOLLOW (HUPP PROPERTY)/PARK DEDICATION DISCUSSION Mr. Haas stated that the Park and Recreation Commission is requested to continue discussing the park dedication for the proposed development of Hanson Hollow. Bill Hupp. owner and developer of Hanson Hollow, reviewed the revised plan based upon recommendation of the Park and Recreation Commission. Commissioner Anderson arrived at 8:00 p.m. .\ ", ) Mr. Hupp explained that current plan would include 4,342 lineal feet of trail. He also noted that on the southern portion of the property, the landfill encroaches 200 feet onto his property with a fence and there was originally an access agreement with the landfill. They are currently negotiating to have the fence moved back to the property line except where they have controls , \ '___J / ., , , _/ . '\ \.J C) 0 Regular Andover Park and Recreation Commission Meeting Minutes - November 4, 1999 Page 3 placed. Their current proposal would be to exchange 3.6 acres of highland on the southern property to the City in lieu of park dedication. Chairperson Blackstad stated that the trails are marked as eight foot and the City requires ten feet. Mr. Haas replied that he would be required to change the trail size at preliminary plat approval. Commissioner Grabowski inquired as to what trails Mr. Hupp would be responsible for and what the City would pay for. Mr. Haas reviewed the trails, noting that some of the interior trails could be negotiated as part of the PUD. Commissioner Grabowski questioned how many acres the development is on. Mr. Hupp replied that the townhouses will be built on 16.28 acres. Commissioner Grabowski stated that he was concerned over the layout of the trail in the southwest comer and thinks the picnic area will become a teenage hangout because it is secluded. Commissioner O'Toole questioned what Mr. Hupp is currently proposing. Mr. Hupp replied to donate the south parcel in lieu of park dedication. Commissioner O'Toole questioned ifhe is not proposing to construct any of the trails. Mr. Hupp replied that he would be looking for direction from the Commission on construction of trails. Commissioner Anderson stated that the southern piece of property is not good for much, it would not be buildable. Mr. Hupp replied that it would link the main trail system together which makes it critical. Commissioner O'Toole requested a rough estimate of how much a trail easement would be required for the main trail on the property. Mr. Haas noted that the City could require a trail easement on the property as part of the PUD. Commissioner Grabowski stated that the southern property is a flood plain area and not buildable and concerned over the value of the property. () () Regular Andover Park and Recreation Commission Meeting Minutes - November 4, 1999 Page 4 \ '. ~ Commissioner Holthus stated that she likes the idea of the trail and the bench, but concerned over the picnic shelter. Mr. Haas noted that the City Council may decide that the development does not offer enough amenities and require additional trails. Mr. Hupp stated that he looks into the long-term picture and thinks the property would be an asset to the City. Commissioner Grabowski stated that the opinion seems to be that the Commission is pleased with the layout, but they are stuck not knowing what the council is going to recommend and require for the PUD. Commissioner O'Toole stated that the snowmobile task force is looking into getting an east west trail in the area and concerned that it might affect the corridor. Mr. Haas replied that the Commission should discuss the issue when they can meet with the snowmobile task force. ~ ) DISCUSS THE POSSIBILITY OF PARK PATROL FOR Y2K, CONTINUED Chairperson Blackstad stated that he has had discussion with most of baseball and Commissioner Grabowski has met with softball, but he has been unable to get in contact with the soccer association. He explained that they are trying to determine an appropriate way to charge for the security . Commissioner Grabowski explained that they need to determine a cost per night and then charge a fee based on use of the fields. He requested that all of the associations be present at the next Park Commission meeting. Commissioner O'Toole stated that the whole association benefits from the security and suggested charging a flat fee. Commissioner Grabowski replied that the fair way would be to charge for the use of the facility. Commissioner O'Toole stated that they are making the process complicated, and thinks each member should be charged a fee. .:J Commissioner Grabowski replied that some members of the associations only play in other cities. He also suggested that anyone reserving a hockey rink should be charged a fee to help cover the cost for hiring rink attendants. DISCUSS ORDINANCE 10, SECTION 9.07/PARK DEDICATION, CONTINUED () l) Regular Andover Park and Recreation Commission Meeting Minutes - November 4, 1999 Page 5 r '- ) Mr. Haas stated that the Park and Recreation Commission is requested to review the research relating to park dedication fees and make a recommendation to City Council for fees to be collected for the year 2000. Chairperson B1ackstad stated that park dedication needs to be increased to $1,800 per residential unit or go back to the 10 percent of the market value of the property. Motion by O'Toole, seconded by Grabowski, to recommend to City Council that park dedication be increased to $1,800 per residential unit, or go back to the ten percent of land value. Further discussion: Chairperson Blackstad stated that if they do go back to ten percent of the land value there needs to be additional wording stating that if the development exceeds the two units per acre there will be an incremental increase in park dedication based on the density. The motion was amended to include the additional wording. Motion carried on 6- ayes, 0 - nays, 1- absent (Kieffer), and 0- present vote. APPROVE REVISED APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES, CONTINUED ') " ./ Mr. Haas stated that the Park and Recreation Commission is requested to review the final draft of the Application for Scheduled Use of Recreational Facilities. Commissioner Grabowski requested that the application include a note stating that "Any organization that applies for use of a recreational facility will be required to pay a fee as determined by City Council for park security", Chairperson Blackstad stated that it should be noted that any application must be completed by a league director not individual teams. Mr. Haas replied that the League Director is required to sign the application. Commissioner Grabowski requested that the word "required" be added next to the League Director signature. Motion by Grabowski, seconded by Anderson, to recommend to City Council approval of the revised application for Scheduled Use of Recreational Facilities. Motion carried on 6- ayes, 0 - nays, 1- absent (Kieffer), and 0- present vote. " ) APPROVE REVISED SOFTBALUBASEBALL TOURNAMENT APPLICATION FORM, CONTINUED Mr. Haas stated that the Park and Recreation Commission is requested to review the final draft of the Softball/Baseball Tournament Application form. ~ ) . \ '-_ ..J -~ ." \ -.../) () l) Regular Andover Park and Recreation Commission Meeting Minutes - November 4, 1999 Page 6 Commissioner Grabowski requested that the application include a note stating that "Any organization that applies for use of a recreational facility will be required to pay a fee as determined by City Council for park security". Motion by Anderson, seconded by O'Toole, to recommend to City Council approval of the revised application for Softball/Baseball Tournaments. Motion carried on 6 - ayes, 0 - nays, 1 - absent (Kieffer), and 0 - present vote. APPROVE SOCCER TOURNAMENT APPLICATION FORM Mr. Haas stated that the Park and Recreation Commission is requested to review the proposed draft of the Soccer Tournament Application Form. Commissioner Grabowski suggested adding wording that fields 2, 5, and 6 are dual usage fields. He also requested that the application include a note stating that "Any organization that applies for use of a recreational facility will be required to pay a fee as determined by City Council for park security". Motion by O'Toole, seconded by Grabowski, to recommend to City Council approval of the Soccer Tournament application form. Motion carried on 6 - ayes, 0 - nays, 1 - absent (Kieffer), and 0 - present vote. APPROVE APPLICATION FOR USE OF SHELTER AT SUNSHINE PARK Motion by Grabowski, seconded by O'Toole, to table the item until the next Park Commission meeting. Motion carried on 6 - ayes, 0 - nays, 1 - absent (Kieffer), and 0 - present vote. DISCUSS Y2K PARK CAPITAL IMPROVMENT BUDGET Mr. Haas stated that the Park and Recreation Commission is requested to discuss where the $30,000 for Park Capital Improvement Budget for the Y2K is to be budgeted to. He suggested using the funds for the Hidden Creek North parking lot improvements. Commissioner Grabowski requested that Staff put together a layout of the park. REVIEW ISSUES LIST Mr. Haas reviewed the items on the issues list. CHAIRMAN'S REPORT None. / '\ J ... .' o Regular Andover Park and Recreation Commission Meeting Minutes - November 4, 1999 Page 7 ADJOURNMENT ( ) \.- Motion by Grabowski, seconded by Anderson, to adjourn. Motion carried unanimously. The meeting adjourned at 9:32 p.m. Respectfully submitted, Nand Libor, Recording Secretary TimeSaver Off Site Secretarial, Inc.