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HomeMy WebLinkAboutOctober 7, 1999 () <~ ~) o o CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100 'ARK AND RECREATION COMMISSION MEETING - OCTOBER 7,1999 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Dave Blackstad on October 7, 1999,7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson, Dave Blackstad, Al Grabowski, Valerie Holthus Jeff Kieffer (arrived at 8:45 p.m.), and Jim Lindahl Jeff Kieffer, and Dave O'Toole Park Coordinator, Todd Haas Public Works Supervisor, Kevin Starr Commissioners absent: Also present: RESIDENTS FORUM None. APPROVAL OF MINUTES September 16, 1999 Motion by Anderson, seconded by Grabowski, to approve the Minutes as written. Motion carried on 4- ayes, 0 - nays, 2- absent (Kieffer and O'Toole), and 1- present (Lindahl) vote. PUBLIC WORKS UPDATE Kevin Starr, Public Works Supervisor of Parks, updated the Commission on Fall maintenance items. Commissioner Grabowski stated that he is concerned that when the shelter at Sunshine Park is constructed there will be a vandalism problem. He expressed that the City needs to get tough on vandalism. Commissioner Grabowski requested a list of "hot" items that will need to be completed next spring. Mr. Starr stated that they will soon be getting the skating rinks ready' for the season, but noted Rose was not used all last winter. Commissioner Grabowski stated that if an ice rink is not used then they should not put one out this year. Mr. Starr replied that he will skip the Rose rink for one year. / () lJ Regular Andover Park and Recreation Commission Meeting Minutes - October 7, 1999 Page 2 - \ '- ./ DISCUSS MARTINSON PROPERTYI14909 CROSSTOWN BOULEVARD NWnRAIL Mr. Haas stated that the Park and Recreation Commission is requested to discuss the possibility of extending the proposed trail on the east side of Crosstown Boulevard Northwest north of 148th Avenue Northwest to connect to the existing trail near 149th Avenue Northwest. The problem with extending the trail north of 148th Avenue Northwest is the existing homeowners at 14909 Crosstown Boulevard Northwest have indicated recently to City Staff that they have no interest in having a trail cross their property at this point. Chairperson Blackstad questioned if there would be room to come to place a trail behind the property. Mr. Haas replied no. Chairperson Blackstad stated that the ideal location would be to go straight up Crosstown. Mr. Haas noted that a few years ago the County made an offer to purchase the property, but was unsuccessful. ~ ) Jim Martinson. 14909 Crosstown Boulevard Northwest Andover, explained that the County made them a ridiculous offer of $30,000 because the property was rezoned R-l recreational and would have to give the land to the City. Commissioner Holthus questioned how far the property line was to the south of the property. Mr. Martinson replied approximately five feet from the edge of the garage. Commissioner Lindahl questioned the concerns of the property with having the trail installed. Mr. Martinson explained that he is concerned over the trail being placed in his front yard and the increased traffic. He stated that he reviewed his abstract and learned his property goes halfway into Crosstown with no easements. Mr. Martinson noted that they will be moving in approximately four to five years. Commissioner Grabowski stated that he is very sympathetic with the homeowner and his concerns and recommended Staff research installing a trail on 148th Lane. UPDATE OF ORDINANCE 229 REVISIONS :) Mr. Haas stated that at the September 16, 1999 Park and Recreation Commission meeting, the Commission reviewed an amendment to Ordinance No. 229, Section 2 (K) relating to animals in parks. Staff revised the ordinance based on input from the Commission. o u .f\ 'oj Regular Andover Park and Recreation Commission Meeting Minutes - October 7, 1999 Page 3 Consensus was reached to move forward with the amended Ordinance. DISCUSS THE POSSIBILTY OF PARK PATROL Y2K Mr. Haas stated that the Park and Recreation Commission is requested to discuss security coverage for Sunshine Park and City Hall Park Complex #1. Jean McGann, former Finance Director, indicated that the Commission should consider the amount of time (such as hour per day, weekends, etc.) so that the dollar amount could be determined. Once the dollar amount is determined the Commission (or Staff) would need to schedule a meeting with the associations to see if they will be willing to participate in donating money to the City to cover the cost of the security person. Chairperson Blackstad requested that Staff receive a more defmite cost from the Sheriff's Department. Commissioner Grabowski stated that if the Commission had the schedules of the soccer association they could have a better determination of when security will be needed. He noted that he did discuss the issue with the Andover Athletic Association and they did not seem to have \, a problem with an additional fee. '- / Chairperson Blackstad stated that would like to have the issue approved by January so they can inform the associations of the additional fees. UPDATE OF Y2K BUDGET MEETING Mr. Haas stated that at this point $30,000 is proposed to be included in the Y2K final budget. The fmal budget will be approved by the City Council in the next couple of weeks. DISCUSS ORDINANCE 10, SECTION 9.07/PARK DEDICATION CONT. Mr. Haas submitted to the Commission the most recent data Staff has gathered for the Park Commission to assist in the review of park dedication fees. Commissioner Grabowski stated that if Andover is one of the ten fastest growing cities then they should have an average park dedication as those other cities. Chairperson Blackstad replied that the City needs to get ahead of the times and the park dedication should be $1,500. He requested a copy of the land sales of Andover for the last couple of years. , ') , /' Commissioner Grabowski requested that Staff does not include the non-MUSA information. o 0 Regular Andover Park and Recreation Commission Meeting Minutes - October 7, 1999 Page 4 / -, I \.J Commissioner Lindahl requested that Staff remove Dayton from the commercial and residential lists. Chairperson Blackstad requested that Staff review developments that have come through in the last couple of years and compare it to the ten percent and the $1,100 fee. APPROVE APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES/ANDOVER ELEMENTARY Mr. Haas stated that the Park and Recreation Commission is requested to approve the application for scheduled use of recreational facilities as requested by the Andover Elementary School. Staff is recommending approving the application because this is during the weekday and should not impact evening use of the fields. Motion by Anderson, seconded by Lindahl, to approve the application for scheduled use of recreational facilities as requested by the Andover Elementary School. Motion carried on 4- ayes, 0 - nays, 2- absent (Kieffer and O'Toole), and 1- present (Grabowski), vote. APPROVE REVISED APPLICATION FOR SCHEDULED USE OF RECREATIONAL / '\ FACILITIES \. ) Mr. Haas stated that the Park and Recreation Commission is requested to review and recommend changes to the Application for Scheduled Use of Recreation Facilities. Chairperson Blackstad requested adding a statement that would state field use is prohibited without written authorization of the Park and Recreation Commission Commissioner Lindahl replied that he does not think the Park and Recreation Commission has that authority. Commissioner Grabowski stated that the-larger question is to how to prevent the problem. Commissioner Lindahl stated that she thinks it is a good clause, but questioned who the responsible party to make the decision would be. Commissioner Grabowski questioned if unauthorized use of organized practices and games is prohibited by a City Ordinance and requested that the issue be discussed with Planning and Zoning. :J Commissioner Lindahl stated the intent is to remove them from the field without altercation and prevent the problem from happening again. (j C) / Regular Andover Park and Recreation Commission Meeting Minutes - October 7, 1999 Page 5 Commissioner Grabowski stated that there has been a lot of problems in the last couple of winters with hockey teams coming over and taking over a hockey arena, which penalizes the neighborhood kids from being able to use the facilities. Commissioner Lindahl suggested including more publication in City newsletters and stilI try to come up with a way to enforce the problem. Chairperson Blackstad requested that fall baseball be added to the application. Mr. Haas questioned who the contact person should be. Commissioner Grabowski replied the league director. Mr. Haas suggested including a spot for the league directors signature and date. Chairperson Blackstad suggested adding another line for cell phones. Commissioner Grabowski suggested attaching a copy ofIast year's schedule if they are applying for the same fields. ,- \ \....) APPROVE REVISED APPLICATION FOR TOURNAMENT Mr. Haas stated that the Park and Recreation Commission is requested to review and recommend changes to the Tournament Application form. Chairperson Blackstad requested adding "The tournament director applicant or designee shall be on sight at all times during the duration of the tournament". Mr. Haas suggested adding fields #9 and #10 to the application. The Commission agreed. Commissioner Anderson questioned if there was a tournament form for soccer. Commissioner Grabowski replied no, but requested a tournament form for soccer be put together. REVIEW ISSUES LIST Mr. Haas reviewed the items on the issues list. " Commissioner Kieffer arrived at 8:45 p.m. ,) ~) () Regular Andover Park and Recreation Commission Meeting Minutes - October 7, 1999 Page 6 J Chairperson Blackstad requested adding the Crosstown trail link to 14Slh, Hanson Hallow trail and park, the trail from Bunker south on Crosstown to Coon Rapids Boulevard, and baseball storage by field #2. CHAIRMAN'S REPORT Chairperson Blackstad stated that he had a conversation in regard to the WDE site. He explained that Leonard Parker suggests placing two baseball fields adjacent to the existing residents on the site rather than four as recommended by the Park Commission. Chairperson Blackstad stated that it makes more sense to place the fields on the northern edge of the site because there is a 200 . foot buffer which prohibits any buildings in that area. Commissioner Holthus stated that she would prefer to see four fields on the site. Commissioner Grabowski agreed with the four fields also, but questioned where the money is going to come from to pay for the project. t- , .I Commissioner Grabowski stated that the picture of Kelsey Round Lake Park in the City newsletter was very well done. He also requested that Staff continue placing a park notice in the newsletter every month. Mr. Haas replied that he submits information, but some of the information gets rejected. Commissioner Grabowski stated the Commission should be informed of information that is being rejected. Commissioner Anderson stated that there should be a "Park Corner" in every newsletter. ADJOURNMENT Motion by Anderson, seconded by Kieffer, to adjourn. Motion carried unanimously. The meeting adjourned at 9:10 p.m. Respectfully submitted, Nanci Libor, Recording Secretary TimeSaver OflSite Secretarial, Inc. / , , )