HomeMy WebLinkAboutJuly 15, 1999
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CITY of ANDOVER
PARK AND RECREATION COMMISSION MEETING - JULY 15,1999
MINUTES
The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to
order by Chairperson Dave Blackstad on July 15, 1999, 7:32 p.m., at the Andover City Hall,
1685 Crosstown Boulevard NW, Andover, Minnesota.
Commissioners present:
Tom Anderson, Dave Blackstad, Al Grabowski, Valerie Holthus,
Jeff Kieffer (arrived at 7:43 p.m.), Jeff Lindahl (arrived at 7:36
p.m.), and Dave O'Toole
None
Park Coordinator, Todd Haas
Finance, Brian A. Swanson
Commissioners absent:
Also present:
RESIDENTS FORUM
None.
U APPROVAL OF MINUTES
July 1, 1999
Motion by Anderson, seconded by O'Toole, to approve the Minutes as written. Motion carried
on 5 - ayes, 0 - nays, 2 - absent (Lindahl and Kieffer), and 0 - present vote.
July 6, 1999 Special Meeting
Motion by O'Toole, seconded by Blackstad, to approve the Minutes as written. Motion carried
on 5 - ayes, 0 - nays, 2 - absent (Lindahl and Kieffer), and 0 - present vote.
UPDATE OF FINANCIAL REPORT/FINANCE DEPARTMENT
Brian Swanson. Finance Department, reviewed the financial statements through June 30, 1999.
Mr. Haas noted that $150,000 in park dedication was received from Grey Oaks that was not
included in the financial statements.
Commissioner Grabowski suggested including the wording annual premium after "League of
MN Cities Insurance - Volunteer Accident Plan."
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Regular Andover Park and Recreation Commission Meeting
Minutes - July 15, 1999
Page 2
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Chairperson Blackstad questioned if the Repair/Maintenance Supplies category under
expenditures should be included under a regular maintenance item. Mr. Haas stated that he
would look into it.
Commissioner O'Toole stated that the Farmstead Trail should not be listed as an expenditure
because the trail will not be funded by the City. Mr. Haas stated that was correct and it should be
removed as an expenditure.
Commissioner O'Toole suggested that all other trail projects should be paid for by the trail fee.
Mr. Haas asked that in the future the finance statements include trail fee information.
Chairperson Blackstad questioned if any donation was received from the Soccer Association for
the soccer goals that were purchased. Mr. Haas was not aware of any donations, but stated they
could discuss donations with the Soccer Association at the next meeting.
Jeff Kieffer arrived at 7:43 p.m.
PUBLIC WORKS UPDATE
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,/ Mr. Haas stated that Kevin Starr, Public Works Supervisor, is on vacation this week. The Public
Works update will be placed on the agenda for the August 5, 1999 meeting.
The Commissioner discussed Fun Fest and the parking problems that occurred with people
driving and parking on trails and how to prevent the problem next year.
Commissioner Lindahl questioned why the satellites were already removed from the fields.
Commissioner Grabowski stated that they were removing some of the satellites from the schools
for Fun Fest, but suggested giving maintenance a schedule of baseball and soccer games so they
know when the satellites can be removed.
Mr. Haas stated that Associations need to contact the maintenance department early in the week
if they are going to host a tournament.
DISCUSS TRANSPORTATION SYSTEMlBIKEWAY-WALKWAY TRAILS, CONTINUED
Mr. Haas stated that the Park and Recreation Commission is requested to continue discussing the
transportation system bikeway/walkway trails as part of the Comprehensive Plan.
Mr. Haas reviewed a partial map of the trails and stated that he will bring the item back to the
Commission when he has a complete map.
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Regular Andover Park and Recreation Commission Meeting
Minutes - July 15, 1999
Page 3
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Commissioner Holthus questioned if it would be safe to have an on-street trail on County Road
20. Commissioner Kieffer stated that there are not a lot of turns on County Road 20 and the
shoulders are very wide.
The Commission gave Mr. Haas input on the location of future trails.
RECOMMEND APPROVAL OF PLANS AND SPECS/99-21/SUNSHINE PARK SHELTER,
CONTINUED
Mr. Haas stated that the Park and Recreation Commission is requested to recommend the
approval of plans and specs to the City Council for Project 99-21, Sunshine Park Shelter.
Mr. Haas explained that they will ask for an alternate bid for the steel rails, noting that Staff is
leaning towards using the cedar rails and that the billboard will be included in the base bid.
The Commission authorized City Council to approve the low bid subject to approval by the Park
and Recreation Commission approval since City Council will meet before the Park and
Recreation Commission after the bids are received.
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Motion by O'Toole, seconded by Anderson, to recommend to City Council approval of plans
and specs to the City Council for Project 99-21, Sunshine Park Shelter. Motion carried on 7 -
ayes, 0 - nays, 0 - absent, and 0 - present vote.
REVIEW ISSUES LIST
Mr. Haas reviewed the items on the issues list.
Commissioner O'Toole suggested adding the acquisition of the land on Crosstown Boulevard to
begin the parking lot project for Sunshine Park.
Commissioner O'Toole stated that he would like a follow-up of funds available from the Trail
Fee.
CHAIRMAN'S REPORT
Commissioner Grabowski stated that he has noticed individuals driving up to the building at
Sunshine Park while games are in progress and suggested getting a retaining wall installed soon.
Chairperson Blackstad suggested including in the letter to the Associations a reminder to not
drive up to the building while games are in progress.
Commissioner Grabowski stated that dogs are a real problem at Sunshine Park and requested
\ getting prices for hiring security for next year's season. Mr. Haas stated that it will need to
'- - / brought up at the budget meeting. Commissioner Grabowski stated that he thinks the
Associations should pay for the majority of the cost.
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Regular Andover Park and Recreation Commission Meeting
Minutes - July 15, 1999
Page 4
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Commissioner Grabowski stated that next year the Fun Fest Committee needs to meet with the
Park and Recreation Commission several months in advance.
ADJOURNMENT
Motion by Anderson, seconded by Lindahl, to adjourn. Motion carried unanimously. The
meeting adjourned at 8:36 p.m.
Respectfully submitted,
Nanci Libor, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
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