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HomeMy WebLinkAboutJuly 1, 1999 o r~ \J o o o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - JULY 1,1999 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Dave Blackstad on July 1,1999,7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson (arrived at 7:34), Dave Blackstad, Al Grabowski, Valerie Holthus, Jeff Kieffer (arrived at 7:37), Jeff Lindahl, and Dave O'Toole None Park Coordinator, Todd Haas Commissioners absent: Also present: RESIDENTS FORUM None. APPROVAL OFMINUTES June 17, 1999 Motion by O'Toole, seconded by Grabowski, to approve the Minutes as written. Motion carried on 4 - ayes, 0 - nays, 2 - absent (Anderson and Kieffer), and 1 - present (Lindahl) vote. RECOMMEND PARK DEDICATION REQUlREMENTS/WOODLAND MEADOWS jlD ADDITION Mr. Haas stated that the Park and Recreation Commission is requested to review and recommend the park dedication requirements for the proposed preliminary plat of Woodland Meadows 3rd Addition. Mr. Haas noted that the preliminary plat will be required to comply with the cash in lieu ofland dedication (residential) of $1,100 per unit and a trail fee of $300 per unit if the Commission does not want land for park purposes. Motion by Grabowski, seconded ~ O'Toole, to recommend to City Council accept cash in lieu ofland for Woodland Meadows 3 Addition park dedication. . Further discussion: Commissioner O'Toole noted that the new formula for park dedication is not working. He explained that the City is losing money on this property if compared to the old ten percent formula. ,.. , , / (j L) Regular Andover Park and Recreation Commission Meeting Minutes - July 1, 1999 Page 2 ., ,_J Motion carried on 5 - ayes, 0 - nays, 2 - absent (Anderson and Kieffer), and 0 - present vote. RECOMMEND APPROVAL OF PLANS & SPECS/99-21/SUNSHINE PARK SHELTER Mr. Haas stated that the Park and Recreation Commission is requested to review and recommend the approval of the plans and specifications for the Sunshine Park Shelter, Project 99-21. Mr. Haas explained that the Engineering and Building Departments have not had an opportunity to review the plans and specs but will prior to submittal to the City Council for approval of the plans and specs and advertisement for bids. Commissioner Anderson arrived at 7:34 p.m. Mike Basich. St. Croix Recreation Co.. Inc., reviewed sketch plans of the shelter and discussed alternates that could be included with the shelter. Commissioner Kieffer arrived at 7:37 p.m. \ Mr. Basich stated that the shelter would include a center medallion with the tables surrounding it / and six up lights and two down lights that would face down on the medallion. He also noted that electrical will be required to be brought from the main building to the shelter. Chairperson Blackstad questioned if electrical is already in the area of the proposed shelters site. Commissioner Grabowski stated that he didn't think so. Mr. Basich explained the custom barbecue stations that would be installed on either side of the shelter. Commissioner Kieffer questioned ifthe grills are secured to the structure. Mr. Basich stated that all the grills are built into the structure. Mr. Basich stated that 81. Croix Recreation Co., Inc. is recommending the "spider table" which is a new table design that is ADA accessible. Mr. Haas noted that Kevin Star is satisfied with the table. Mr. Basich reviewed costs of installing a message board by the shelter. Commissioner O'Toole questioned the risk of the rails being vandalized. Mr. Basich stated that the railings are supported quite well but are constructed out of cedar as quoted but they could change the railings to metal at a higher cost. '\ / u U Regular Andover Park and Recreation Commission Meeting Minutes - July 1, 1999 Page 3 , \ " _J Commissioner Grabowski stated that his biggest concern is the vandalism of the railings and thought the steel railings would be a better idea. Mr. Basich stated that the steel is going to give the skateboarders a better rail to run on. Commissioner O'Toole questioned the price difference per section between the wood and metal. Mr. Basich stated that wood would cost $625 per section and metal would increase the cost by $200. Commissioner Grabowski suggested topping the rails with a board that would be easy to replace if it gets ruined. Commissioner Kieffer questioned if the message board size can be adjusted. Mr. Basich stated yes, that it could be made to any size. Commissioner Grabowski suggested a three sided or a six sided message board. The Commission reached a consensus that the message board should be included as an alternate. Commissioner O'Toole recommended getting specs finalized for the shelter and the message board. , \ , / Chairperson Blackstad stated that the plans and specs should include all items listed and alternates one through five. Commissioner Grabowski noted that the City is having a lot of problems with vandalism at the parks and thinks that it should be considered when doing the plans. PUBLIC WORKS UPDATE Mr. Haas stated that Kevin Starr, Public Works Supervisor is on vacation this week. The Public Works update will be placed on the agenda for the July IS, 1999 meeting. UPDATE OF EXPANSION OF AAA BUILDING/CITY HALL PARK COMPLEX #1 Chairperson B1ackstad updated that Park and Recreation Commission in regard to the proposed expansion of the existing AAA Building located directly north of City Hall. Mr. Haas explained that Staff discussed the proposed expansion with David Almgren, Building Department. Mr. Almgren indicated to Mr. Haas the it will be necessary that plans be drawn up and submitted to the Building Department for their review and approval and that the Building Department could be the general contractor. Mr. Haas explained that he has contacted Dale Lang, Andover Baseball Association, and he indicated that he will try to find someone to prepare the plans and submit those as soon as possible. \ ,/ () (J Regular Andover Park and Recreation Commission Meeting Minutes - July 1, 1999 Page 4 HUPP SKETCH PLAN, CONTINUED Mr. Haas stated that the Park and Recreation Commission is requested to continue discussing the proposed Hupp Sketch Plan. He reminded the Commission that the property owner was interested in dedicating a trail and land on the south side of Coon Creek. Bill Huoo reviewed the most recent Sketch plan and noted that the development will be called Hanson Hallow. Mr. Hupp explained that at the last meeting the Commission was concerned with maintenance around the trail system by the multi-family housing so he changed the plans so that the association would maintain the property. Commissioner Grabowski stated that he is concerned about the area becoming a hang out for teenagers and vandalism problems because the area is so isolated. Mr. Hupp stated that there will always be that risk in a nature area. Commissioner Grabowski also noted that there is no way for emergency vehicles to access the gazebo or sitting area and doesn't think it is a good idea. -j Commissioner Kieffer stated that hangouts are usually in areas they can drive to, and doesn't think teenagers will walk a long distance to hang out. Commissioner Holthus thinks the trail would be similar to Spring Brook Nature Center. Commissioner O'Toole stated that he is not in favor of land instead of cash for park dedication because they don't know future plans for the surrounding property. Mr. Hupp explained that he would be willing to build the trails, gazebo and benches if the City accepted the land in lieu of cash. Commissioner O'Toole stated that he wasn't aware that Mr. Hupp was willing to build the trails and gazebo at his own expense and stated that he would be for the land in lieu of cash if that was the situation. Chairperson Blackstad questioned the value of 5 Y2 acres. Mr. Hupp stated that he would need to get an appraisaL Commissioner Anderson questioned if the Commission accepts the land as park dedication can he build the trails. Mr. Haas stated yes. The Commission directed Hupp to determine the value of the 5 Y2 acres and then review all the " numbers to determine if the land in lieu of cash would be fair. -' () ~) Regular Andover Park and Recreation Commission Meeting Minutes - July 1, 1999 Page 5 '- REVIEW ISSUES LIST Mr. Haas reviewed the items on the issues list. CHAIRMAN'S REPORT Commissioner O'Toole stated that he had a couple of residents approach him and express concern over using the cement to construct the sliding hill. Commissioner Grabowski stated that the individual that was holding a soccer tournament on July 17th contacted Pat on June 30th stating that he scheduled the soccer tournament on the wrong weekend and was going to reschedule it to July 10th the same weekend as Fun Fest and a softball tournament with 37 teams. Commissioner Grabowski stated that there is no way all of the people will be able to park if a soccer tournament was added to the weekend also. Commissioner Anderson questioned ifthey had a pennit for the tournament. Chairperson Blackstad stated they have a permit for July 1 ih. Commissioner Kieffer stated they should not be allowed to change the date of the tournament without permission from the Park and Recreation Commission ,lfotion by O'Toole, seconded by Kieffer, that the soccer tournament is not to be scheduled for July lOth unless a special meeting is scheduled with the Park and Recreation Commission since the permit was issued for July 1 ih. Motion carried on 6 - ayes, 0 - nays, 0 - absent, and 1 - present (Grabowski) vote. Commissioner Grabowski stated that a specific coach is taking out the pitching rubbers during baseball games and leaving them out and thinks that he should be billed for the extra maintenance to keep putting them back. Mr. Haas stated that he will look into the matter to see what can be done. ADJOURNMENT Motion by Anderson, seconded by Kieffer, to adjourn. Motion carried unanimously. The meeting adjourned at 9:40 p.m. Respectfully submitted, Nanci Libor, Recording Secretary TimeSaver Off Site Secretarial, Inc. " i