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HomeMy WebLinkAboutApril 15, 1999 o o .::.) CITY of ANDOVER PARK AND RECREA TION COMMISSION MEETING - APRIL 15, 1999 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Dave Blackstad on April 15, 1999, 7:36 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson, Dave Blackstad, Al Grabowski, Jeff Kieffer, Jim Lindahl, and Dave O'Toole None Park Coordinator, Todd Haas Finance Director, Jean McGann Commissioners absent: Also present: RESIDENTS FORUM No one was present to address the Residents Forum. ,',\ APPROVAL OF MINUTES V April 1, 1999 Commissioner Anderson questioned who the Rum River Valley League was. Commissioner Grabowski stated that they are part of the Andover Athletic Association and were given that name after they separated from Ramsey. Motion by Kieffer, seconded by Grabowski, to approve the Minutes as written. Motion carried on 4 - ayes, 0 - nays, 1 - absent (Lindahl), and 1 - present (O'Toole) vote. UPDATED OF FINANCE REPORT/FINANCE DEPARTMENT Mr. Haas explained that the Commission received the financial statements through December 31, 1998 and March 31, 1999 for their review. Jean McGann. Finance Director, stated that the Commission received two sets of fmancial statements for their review, Park Dedication Fund Balance Sheet as of December 31, 1998 and March 31,1999, and Park Dedication Fund Revenues and Expenditures as of December 31,1998 and March 31, 1999. She explained that in 1998 there were more expenditures than revenue. / " Chairperson Blackstad questioned what the $525.00 charge for Crow River Fann Equipment - V Park Bench Steel under the Repair/Maintenance Supplies - General heading, was for. ( '- \ ! ". r " ( \ ' , Regular Andover Park\./zd Recreation Commission Meeting v Minutes - April 15. 1999 Page 2 '\ ) Commissioner Grabowski stated it was for equipment at Sunshine Park. Mr. Haas stated that those are numbers for items that were purchased last year for Sunshine Park. Ms. McGann reviewed the numbers on the Park Dedication Fund Revenues and Expenditures. Commissioner Kieffer questioned how long will the City give the money for Aquatic Center. Ms. McGann stated three years. Ms. McGann noted that this was the second year. Commissioner O'Toole questioned how the Farmstead Trail will be funded. Mr. Haas stated that it will be a 50/50 split with the possibility of not needing to use park dedication funds. UPDATE OF CONCESSIONS AT SUNSHINE PARK/FINANCE DEPARTMENT Mr. Haas stated that Jean McGann, Finance Director, will update the Park and Recreation Commission as to the status of the concession contract for Sunshine Park. Jean McGann. Finance Director, stated she visited with C & H and worked out some of the details of the contract. She stated that one of the things C & H will be providing is daily sales and a monthly check to the City. C & H will be working directly with her on the following year contract. " I Commissioner Kieffer questioned if the current contract is a one year contract. Ms. McGann stated yes. Commissioner O'Toole stated that he was disturbed at the shape of the building after C & H closed down at the end of last year. Ms. McGann responded that was one issue that was addressed with C & H. She also noted that the Fire Chief and Building Official had a few safety concerns that will need be addressed with C & H. Commissioner Grabowski questioned who will notify C & H as to the end of the contract. Ms. McGann stated that it is going to be noted in the contract that the closing date will be October 31st and they will have a 15 day grace period to clean up the building and have the City inspect it. Ms. McGann stated the one thing the Commission needs to do is make sure C & H receives a schedule of all the dates the fields are going to be used and make sure they are notified if there is any profitable reason for them to be open. Commissioner O'Toole commented on the article the Commission received on the sponsorship program. He stated that a while back he was involved in placing a request with Coke, but the request was turned down. .J () U Regular Andover Park and Recreation Commission Meeting Minutes - April 15. 1999 Page 3 , J Commissioner Grabowski stated that the City had to agree to use Coke product throughout the City and the City was comfortable with doing that at the time. Commissioner O'Toole stated that the City did not have the volume that it does today and it may be something to look into. RECOMMEND APPROVAL OF 1999 PARK CAPITAL IMPROVEMENT BUDGET Mr. Haas explained that the Park and Recreation Commission is recommended to approve the 1999 Park Capital Improvement Budget to the City Council. Mr. Haas reminded that Commission that $60,000 has been approved for 1999 and it is his understanding that $50,000 has been recommended to be allocated toward Kelsey-Round Lake Park (phase II). The remaining $10,000 has not been identified for an intended use at this time. Mr. Haas noted that there is a carryover of $7,500 that was approved by the City Council last November which is to be used for the construction of bleacher pads at Sunshine Park for the soccer fields and the two small ballfields which will be constructed this spring in conjunction with the construction of new trails in the park. Commissioner O'Toole suggested dedicating the $10,000 to improvements at Sunshine Park. Commissioner Grabowski questioned if they could allocate the S1O,000 for improvements at Sunshine Park and have Kevin Starr come back to the Commission with recommendations of what to use the money for. Mr. Haas stated that is has to dedicated for a specific use. Motion by O'Toole, seconded by Kieffer, to recommend approval of the 1999 Park Capital Improvement Budget to the City Council with $50,000 for Kelsey-Round Lake Park (phase II) and $10,000 for new trails at Sunshine Park. Motion carried on a 6 - ayes, 0 - nays, 0 - present vote. RECOMMEND A WARD OF BID/99-1 AND 97-52/SUNSHINE PARK, ETe Mr. Haas explained that the Park and Recreation Commission is requested to review the bids received and make a recommendation to the City Council to award the base bid. The Commission will also need to make a recommendation to include the alternate bids B (Tower Drive) and C (City Hall Complex), Projects 99-1 and 97-52. Mr. Haas explained that he base bids were as followed; / 1. Barber Const. Base Bid $41,446.60 Alternate Bid (Tower Drive) $27,933.30 Alternated Bid (City Hall Complex) $12,739.30 Total $82,119.20 ) U Regular Andover Par{"'ld Recreation Commission Meeting Minutes - April 15, 1999 Page 4 \ 2. Jay Bros., Inc. $42,165.58 $27,207.04 $15,115.83 $84,488.45 3. ACI Asphalt $43,989.40 $32,03.56 $15,988.10 $92,011.06 4. WB Miller, Inc. $51,726.25 $32,868.25 $16,408.65 $101,003.15 Engineer's Estimate $45,466.00 $28,684.00 $14,085.50 $88,235.50 Mr. Haas explained that the funding available for the improvements are $8,000 from CDBG, $7,500 from 1998 carryover, $10,000 from the 1999 Park Capital Improvement Budget the remaining is to come from park dedication funds. Commissioner Grabowski stated that he is not in favor of the Tower Drive project. Mr. Haas stated that Kevin Starr is very much in favor of having the Tower Drive project done. Commissioner Grabowski questioned why they can't they walk on the grass, he stated that putting a trail in only provides them a path from the area they are not suppose to be walking from. Commissioner O'Toole stated that he did not think Tower Drive was the problem, but he thought the issue was to get the kids to the park. Commissioner Lindahl suggested waiting on the Tower Drive project and see if it becomes a problem because he currently doesn't see any problems over there. / Commissioner Grabowski stated he feels that is a lot of money to spend on Tower Drive and suggested rejecting the Tower Drive project and look at it later if it becomes a problem. Commissioner Grabowski stated that he was in favor of the Alternate Bid at City Hall Complex. Chairperson Blackstad suggested completing 100 feet of trail on Tower Drive to allow the kids to get to the park. Commissioner Grabowski stated that he didn't think you could amend an alternate. Mr. Haas responded that it is possible to amend an alternate if the Commission so desired. Motion by O'Toole, seconded by Grabowski, to recommend to City Council accept the base bid and the alternate bid to put a trail from the parking lot by field four to the school. Motion carried on a 6 - ayes, 0 - nays, 0 - present vote. PROJECT 99-14 ROUND LAKE BOULEVARD RECONSTRUCTION Mr. Haas explained that the Park and Recreation Commission is requested to recommend to the City Council to incorporate a bikeway/walkway trail along Round Lake Boulevard Northwest between Bunker Lake Boulevard Northwest and l49th Avenue Northwest, Project 99-14. \ I Mr. Haas stated that this is a reconstruction project that is being planned for the summer of2001 or soon thereafter. Staff has received a couple calls from residents who received the letter from () c.J Regular Andover Par/Cund Recreation Commission Meeting Minutes - April 15, 1999 Page 5 '\ , the County saying that the City should seriously consider including a bikeway/walkway trail due to the current high traffic volumes with the reconstruction of Round Lake Boulevard Northwest. Mr. Haas explained that it is consistent with the Comprehensive Plan and staff recommends to include the trail in the study/design process. Commissioner Grabowski questioned which side of the road is being proposed for the trail. Mr. Haas stated that the west side looks to be favorable at this time. Commissioner Grabowski stated that continuing the trail to 153rd Avenue will give access to Kelsey Park. Commissioner O'Toole questioned how they would handle the small service road just north of Bunker Lake Boulevard on the west side. l\tIr. Haas responded that he was not sure yet since just the preliminary work is being done at this time. Commissioner Grabowski questioned if you could post "no parking" on one side of the service road. Mr. Haas stated that he would look into it more and see if the trail could go through there. '\ Chairperson Blackstad stated that the trail would have to go up to 153rd Avenue. illation by O'Toole, seconded by Grabowski to recommend to the City Council to incorporate a bikeway/walkway tail along the west side of Round Lake Boulevard Northwest between Bunker Lake Boulevard Northwest and 153rd Avenue Northwest. Motion carried on a 6 - ayes, 0 - nays, 0 - present vote. \.. II COMPREHENSIVE PLAN- PARK PLAN REVIEW Mr. Haas explained that the Commission received a copy of the Park and Open Space Chapter and trails plan of the draft Andover Comprehensive Plan for review. Mr. Haas explained that the Commission should recommend any changes before it goes on to City Council. Commissioner O'Toole questioned why Bunker Hills Park is listed as one of Andover's parks. Mr. Haas stated that it should not be. Mr. Haas reviewed a map layout of the locations of the off-road trails. Commissioner O'Toole questioned if the connection into Kelsey Park is still undetermined. Mr. Haas reviewed some of the possibilities. Commissioner Grabowski stated that there are no good trails in the City that run east to west and recommended including east to west trails in the Comprehensive Plan. '\ / Commissioner O'Toole recommended that all on-street trails should be included ill the Comprehensive Plan. , \ ~ Regular Andover Par).u~d Recreation Commission Meeting Minutes - April 15, 1999 Page 6 \ ) Mr. Haas stated that he was not sure when the Comprehensive Plan was going to City Council, but suggested having the map updated with the on-line trails and bring it back to the Commission. Commissioner O'Toole questioned if the City owned the back of the people's yard along 148th Avenue. Mr. Haas stated yes, but noted that it is all wetland and no trails could be put in. Chairperson Blackstad stated that you would also run into some opposition because some of the older properties are owned all the way to the lake. Mr. Haas suggested using different colors on the map to differentiate between on-street and off- street trails. Commissioner O'Toole questioned if there were any major changes to the Comprehensive Plan. Mr. Haas stated that the comments the Commission had made over the year were added. UPDATE OF ORDINANCE 10, SECTION 9.07/PARK DEDICATION REQUIREMENTS Mr. Haas explained that the Park and Recreation Commission is requested to continue discussing Ordinance 10, Section 9.07, Park Dedication Requirements. \ J , Mr. Haas stated that Jeff Johnson put the numbers together for the Commission. Commissioner Grabowski questioned if the 19.48 acres for Hamilton Square was buildable property. Mr. Haas stated that as far as he knew it was. Chairperson Blackstad stated that the City should have placed value on the holding pond because without the holding pond the rest of it could not be built. Commissioner Grabowski stated that the only exclusion should be wetlands. Chairperson Blackstad noted the inadequacy and inconsistency of the 10 percent rate that they were using. He stated that the rural lots are paying more than the urban area but they have less impact on the park system. He questioned why rural lots should pay more. Chairperson Blackstad stated that City Council wanted to see more information on how the fee that is recommended by the Commission compares to the previous 10 percent. Chairperson Blackstad noted that City Council approved $1,100 for single family, $1,000 for multi-family, and $2,750 for commercial which is less per acre then what was received from Hamilton Square. He noted that at the very least commercial park dedication needs to be increased. , / F\ l) Regular Andover Pa;'k Jnd Recreation Commission 1v/eeting Minutes - April 15, 1999 Page 7 ) Commissioner O'Toole stated that City Council seems set on the fees and suggested monitoring park dedication funds for awhile. Chairperson Blackstad stated that he received a call from a resident wanting to update Wild Iris Park and he told her that it would cost $80,000-$100,000 to update the park. He stated that the funds are needed to continue these projects. Chairperson Blackstad stated that people are moving here because of the amenities that Andover has, but it all costs money to continue with it. Chairperson Blackstad stated that he will be discussing it further with City Council. UPDATE TRAIL FEE Mr. Haas explained that the Park and Recreation is requested to continue discussing the possibility of reintroducing the trail fees. Mr. Haas stated that City staff is recommending the Park and Recreation Commission evaluate the trail fees that are currently being collected by other municipalities which are as follows: .'. ; , Chaska Chanhassen Elk River Eagan Ramsey Lakeville $200 per unit $300-$367 per unit $200 per unit $160 per unit $150 per unit $225 per unit Mr. Haas stated that Staff had anticipated 40 plus miles of trail remains to be constructed which calculates out to be a little over $385/unit if the development cost is evenly distributed between existing and future residential units. He noted that the Commission should evaluate and recommend an acceptable trail fee that will assist in funding our trail systems and, at the same time, be a reasonable amount to be applied to the new developments. Commissioner O'Toole questioned the opinion of Staff on a trail fee for commercial property. Mr. Haas explained that Eagan charges $900 and Chanhassen is at $1,500. Mr. Haas suggested charging $15.00 per foot to install a trail. Commissioner O'Toole suggested making commercial and industrial properties 100 percent responsible for trail that would be installed on their property. Commissioner Grabowski stated that the corridor issue works. Chairperson Blackstad questioned what happens if the commercial property is not on a corridor. Commissioner Grabowski stated if the trail is part of the Comprehensive Plan they would be responsible for the cost of the trail. \, , ) (' l) Regular Andover par~d Recreation Commission Meeting Minutes - April 15. 1999 Page 8 ) ,J Motion by O'Toole, and seconded by Kieffer to recommend to City Council a trail fee of $385 per residential unit and multi-family unit, and 100 percent of the cost of the trail for commercial/industrial property. Motion carried on a 6 - ayes, 0 - nays, 0 - present vote. UPDATE OF JOINT SPECIAL MEETING WITH CITY COUNCIL Mr. Haas explained that, at this point, a joint meeting with the City Council has not been scheduled for discussing with the property owners located along Coon Creek between Hanson Boulevard Northwest and Crosstown Boulevard Northwest. He noted that it is on the agenda of April 20th for the City Council to determine the date. Commissioner O'Toole suggest making the discussion with property owners an agenda item for a City Council meeting and the Park and Recreation will be in attendance at the meeting. Commissioner O'Toole suggest that compensation should be determined before the meeting. Mr. Haas suggested setting up the special meeting and then, between now and the date of the meeting, get all the information together. He stated that maybe the Park and Recreation Commission and City Council should meet informally and get some things worked out. Commissioner Grabowski stated that it has to go to City Council anyway so it would be easier to conduct just one meeting. Mr. Haas explained that City Council can reach a decision at a special meeting if a quorum is in attendance. -' Mr. Haas stated that he will ask the City Council if they want it as a regular agenda item. Chairperson Blackstad stated that City Council understands that the trail needs to be continued, they just need to have a consensus of how to handle it. Commissioner Blackstad suggested having a public hearing at the City Council meeting because he feels there is no reason to conduct two meetings. REVIEW ISSUES LIST Commissioner O'Toole requested putting tile in the conference room of the Sunshine Park building. He stated the he understands that someone from the City can do tile work and stated if they buy the tile he would be willing to install it. Chairperson Blackstad stated that the tile should be skid resistant because that is where players go if it rains so the City doesn't want a slippery surface. Chairperson Blackstad suggested having the City employee look into different tiles and cost estimates and bring them back to the Commission. , / ( " 'J Regular Andover Park and Recreation Commission Meeting Minutes - April 15, 1999 Page 9 , J \.- Commissioner O'Toole requested an item on the next agenda regarding an expenditure for a shelter at Sunshine Park by the volleyball court and small play equipment which would include a trail from the shelter. He questioned if staff could do a site plan of one big shelter and an approximate cost estimate. Commissioner Grabowski requested fmding out if golf fmes that are issued to residents are followed up on. CHAIRMAN'S REPORT Commissioner Grabowski stated that he reviewed the City newspaper and liked most of it, but questioned if it would be possible to get a wide column to include Park and Recreation information, to state that no golfmg is allowed in City parks, and to note what the fme is. Mr. Haas stated that he would look into it. He noted that he is including Park and Recreation information in the next issue. \ - ./ Chairperson Blackstad requested that if Kevin Starr finds out doors are being left open, he wants to be notified immediately so the Commission can find out who is responsible. He also noted that he should be notified right away of anything that pertains to park issues, like lights being left on or vandalism. Mr. Haas suggested that he call Kevin Starr and talk to him about it directly. Commissioner Grabowski stated that the Commission will investigate the problem but requested that they be notified immediately and not after it is too late to do anything about the problem. ADJOURNMENT Motion by Anderson, seconded by Kieffer to adjourn. Motion carried unanimously. The meeting adjourned at 9:34 p.m. Respectfully submitted, ND-n u:. d~bGi Nanci Libor, Recording Secretary TimeSaver Off Site Secretarial, Inc. \ , I