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HomeMy WebLinkAboutMarch 4, 1999 o <) "-~ o o o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - MARCH 4,1999 MINUTES The Regular Bi-MontWy Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Dave Blackstad on March 4, 1999, 7:35 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Dave Blackstad, Al Grabowski, Jim Lindahl, and Dave O'Toole Tom Anderson, Brian Barringer, and Jeff Kieffer Park Coordinator, Todd Haas Public Works Supervisor of Parks, Kevin Starr Others Commissioners absent: Also present: RESIDENTS FORUM No one was present to address the Residents Forum. APPROVAL OF MINUTES February 18,1999 Motion by Grabowski, seconded by Blackstad, to approve the Minutes as written. Motion carried 3 ayes, 0 nays, 1 present (Lindahl), 3 absent (Anderson, Barringer and Kieffer). DISCUSS REQUEST FROM WOODLAND DEVELOPMENT/98-17/BUNKER LAKE BOULEVARD RECONSTRUCTION Mr. Haas explained the Park and Recreation Commission is requested to discuss the request by Woodland Development Corporation regarding the proposed trailway on the north side of Bunker Lake Boulevard in Woodland Creek, Lot 1, Block 8, Project 98-17. He advised if the Commission does not recommend to the City Council the proposal by Woodland Development, it will be necessary for the Anoka County Highway Departmentto purchase - the property from Woodland Development. Mr. Haas noted this is also a developed parcel with sewer, water, and street improvements. He explained if it is not donated, it will have to be purchased, possibly through condemnation. Mr. Haas noted a representative of Woodland Development Corporation was not present. He stated Mr. Westlund indicated they would be willing to donate or deed the land to the City in exchange for consideration for future park dedication. ., ; r- . .' (j Regular Park and Recreation Commission Meeting Minutes - March 4, J 999 Page 2 () \ J Commissioner Grabowski stated he does not see where this is a responsibility for the City since it is a fully developed area and located along a County roadway. Mr. Haas reviewed the variety of funding sources. Commissioner Lindahl stated if it happens that's fine but he does not think the Park and Recreation Commission needs to take action at this time. Motion by Lindahl, seconded by Grabowski, to recommend to the City Council to not accept the proposal by Woodland Development to donate or deed the land necessary for the trailway system in exchange for consideration for future park dedication. Motion carried 4 ayes, 0 nays, 3 absent (Anderson, Barringer and Kieffer). REVIEW SITE PLANnIMBER RIVERS PARK/WOODLAND DEVELOPMENT Mr. Haas explained the Park and Recreation Commission is requested to review the proposed site plan for Timber Rivers Park located in Timber River Estates. He noted stairs were built that did not meet ADA requirements so the developer was required to redesign to meet those requirements. , I j Kevin Starr. Public Works Supervisor of Parks, stated it looks like a good plan. He stated the stairs are in place so he sees no reason to require they be removed but a railing could be added to increase safety. He explained this would be a perfect location for a canoe launch. Commissioner Grabowski suggested the stairs be allowed to remain unless they present a problem in the future or are damaged by winter ice conditions. Motion by Grabowski, seconded by O'Toole, to recommend to the City Council approval of the revised site plan for Timber Rivers Park submitted by Woodland Development based on the rationale that it now meets ADA requirements. Motion carried 4 ayes, 0 nays, 3 absent (Anderson, Barringer and Kieffer). PUBLIC WORKS UPDATE Ms. Starr reviewed colored pictures of proposed park signs and the City of Andover logo. He advised of the costs involved and reviewed the building materials that can be considered. Consensus was reached to direct staff to obtain additional information on 4 foot by 8 foot and 4 foot by 4 foot limestone signs with lighting and sandblasted lettering, 3-color scheme, City logo, and to create a design that can be used consistently at all parks and entry monuments. The Commission will consider the appropriate size when the exact location is determined. If appropriate, the Lions logo will also be included in the design based on input from the Lions. '\ , / o Regular Park and Recreation Commission Meeting Minutes - March 4, 1999 Page 3 o \ , ) Motion by Lindahl, seconded by O'Toole, to direct staff to proceed with acquisition of sign quotes for the parks as discussed. Motion carried 4 ayes, 0 nays, 3 absent (Anderson, Barringer and Kieffer). DISCUSS 5 YEAR CAPITAL IMPROVEMENT PLAN Mr. Haas presented the 5 Year Capital Improvement Plan (CIP), noting it covers from 1999 to 2004. He asked if staff should draft a recap of the Plan for presentation at the next meeting and inclusion in the Comprehensive Plan. The Park and Recreation Commission agreed. Commissioner Grabowski suggested the 138th Avenue Park be removed from the CIP since there is no source for funding. He asked that the age of equipment also be included. Chairperson Blackstad asked staff to prepare a drawing for every park so they can be included in a three-ring binder for each of the Commissioners. Commissioner Grabowski agreed and suggested the back of the drawing list the equipment contained in each park. Mr. Haas stated this is on staffs work plan but their work load currently does not allow enough time to complete it. '\ ) DISCUSS 5 YEAR CAPITAL IMPROVEMENT REPLACEMENT PLAN Ibis item was tabled to the next meeting when staff will present the Plan. DISCUSS NEW WELL AT HA WKRIDGE PARK/99-2, CONT. Mr. Haas explained the Park and Recreation Commission is requested to continue their discussion regarding the possibility of constructing a well at Hawkridge Park, Project 99-2. He reviewed that at the last meeting, the Commission had requested staff to determine what it would cost if the Fire Department were not going to use the well. He noted the cost is $40,000 higher if the Fire Department is going to use it. Commissioner Grabowski reviewed the benefits that would be gained in efficiency and increased benefits to all residents in providing fire protection, streets, and parks. Chairperson Blackstad concurred and noted it may also allow the creation of soccer fields if the baseball field is removed. Mr. Haas suggested the Commissioners discuss this with the Councilmembers at their upcoming meeting when park dedication fees will also be discussed. Chairperson Blackstad suggested the City of Oak Grove be contacted about this possibility. Mr. Haas noted they can be charged for metered use. He again suggested these options be " presented to the Council to determine what they want to do. ./ The Park and Recreation Commission agreed. U Regular Park and Recreation Commission Meeting Minutes - March 4, 1999 Page 4 o _/ DISCUSS WILD IRIS PARK IMPROVEMENTS/COST ESTIMATES Mr. Haas explained the Park and Recreation Commission is requested to review the cost estimates for Wild Iris Park improvements. He reviewed the cost estimate of $121,165.73 and commented on the components it contained. Mr. Haas advised that the estimate will change based on what the final plan includes. Chairperson Blackstad stated he would like the Lions Club to split the cost 50%/50%. Commissioner O'Toole asked if Metro Transit has contacted the City. Mr. Haas stated they have not and suggested the Planning Department be approached for information on that issue. DISCUSS ROSE PARK IMPROVEMENTS/COST ESTIMATES Mr. Haas explained the Park and Recreation Commission is requested to review the cost estimates for Rose Park improvements. He reviewed the cost estimate of $81,316.50 and commented on the components it contained. REVIEW DRAFT SITE PLANnERRACE PARK \ ) Mr. Haas explained the Park and Recreation Commission is requested to review the proposed draft site plan for Terrace Park. Chairperson Blackstad asked if it would be better to come straight in on 135th A venue farther north and relocate the playground closer to the ballfield. Mr. Haas noted this would result in cars parking to the west and create the same problem as before. He explained this park is very limited as to what can change. REVIEW DRAFT SITE PLANIHAWKRIDGE PARK Mr. Haas explained the Park and Recreation Commission is requested to review the proposed draft site plan for Hawkridge Park. Discussion ensued regarding where the well would be located. Mr. Haas suggested the Council be asked about the arrangement. Chairperson Blackstad stated he thinks the parking lot may need to be increased in size if the soccer fields are created. It was agreed that once the well location is determined, they will proceed with the site plan. "\ I CJ Regular Park and Recreation Commission Meeting Minutes - March 4, 1999 Page 5 (j " \ ) APPROVE QUOTES/99-6/BLEACHERS FOR BALLFIELDS AT SUNSHINE PARK Mr. Haas explained the Park and Recreation Commission is requested to approve the quotes for two bleachers, Project 99-6, for two small softballlbaseball fields located near the south end of Sunshine Park. He advised the bleachers to be purchased will meet the 1997 Uniform Building Codes (UBC) and after the bleachers are installed, staff will request the Building Department to make a final inspection to ensure compliance. Mr. Haas advised this was presented to the City Council on March 2, 1999 and approved subject to Park and Recreation Commission approval. Mr. Starr advised of work that will be completed on the existing bleachers to gain compliance with the UBC. Motion by Lindahl, seconded by Grabowski, to recommend to the City Council approval of the quotes for two bleachers, Project 99-6, for two small softballlbasebal1 fields located near the south end of Sunshine Park. , , ) Commissioner O'Toole asked what will be done if the bleachers are constructed and do not meet the UBC. Mr. Haas stated the City will issue a Building Code violation. Commissioner O'Toole asked if the Commission should consider purchasing more equipment from a company that currently has a violation. Commissioner Grabowski stated the company resells the equipment and probably believed the existing bleachers met compliance. He agreed it must be specifically stated that the new bleachers must meet the current UBC. Motion carried 4 ayes, 0 nays, 3 absent (Anderson, Barringer and Kieffer). APPROVE QUOTES/99-9/S0CCER GOALS AT VARIOUS PARKS Mr. Haas explained the Park and Recreation Commission is requested to recommend approval for the City Council quotes for the purchase of soccer goals at various parks, Project 99-9. He advised that soccer goals are needed for the field east of City Hall, the field west of City Hall, at Hidden Creek North, and at Timber Rivers Park. Mr. Haas recommended approving the quote from MN- WS Playground, Inc. in the amount of $5,170.52 with funding from park dedication funds. Mr. Starr stated the goals from Hidden Creek will be moved to Hawkridge Park as soon as weather permits. Commissioner Grabowski suggested the words "City of Andover" be stenciled on the poles to discourage theft. \ / Motion by O'Toole, seconded by Lindahl, to recommend to the City Council approval of the soccer goal quote from MN-WS Playground, Inc. in the amount of $5,170.52 with funding ) C Regular Park and Recreation Commission Meeting Minutes - March 4, 1999 Page 6 () , ) from park dedication funds. Motion carried 4 ayes, 0 nays, 3 absent (Anderson, Barringer and Kieffer). DISCUSS TRAIL FEE REQUIREMENT Mr. Haas explained the Park and Recreation Commission is requested to reconsider the trail fee requirement. He presented the legal opinion prepared by the City Attorney and explained that staff verified with the City of Eagan that the trail fee was not challenged in the law suit, only the road fee. Mr. Haas stated staff raised the issue with the City Attorney to include a trail fee with the building permit process. Chairperson Blackstad stated he read the legal opinion and thinks the fee should be brought back but placed on the final plat rather than the building permit. Commissioner Grabowski suggested the trail fee should be $200 per lot instead of $300 and be used to help pay for the burden placed on the internal trails since the developer is still 100% responsible for trails along the corridor. '\ \. ) Mr. Haas stated this issue was removed from the Council's agenda so the Park and Recreation Commission could again address the trail fee. Commissioner Grabowski suggested the developer be responsible for their own corridors plus be charged a lower per residential unit fee ($ I 50-$250) which can be charged on the final plat to support interior trails. He said he agrees with the legal opinion that if charged to the developers it is legitimate but not if charged to the builders through the building permit process. Commissioner O'Toole noted the Commission has already determined a trail along a corridor is a transportation issue and not a park issue He asked if that detennination will be relayed to the Council. Mr. Haas stated it would be. Chairperson Blackstad reviewed a conversation he had with City of Bloomington staff and advised they have determined their commercial base impacts their trail system almost as much as their residential areas. Commissioner Grabowski concurred and suggested any commercial development along a corridor be 100% responsible for the trail and the trail fee for a residential area be $250 per unit. He stated this is the system being used by Mounds View and would eliminate the 50%/50% formula. F \ , / Motion by Grabowski, seconded by Lindahl, to recommend to the City Council approval of a trail fee of 100% for trails along corridors for commercial properties and a $250 per residential unit trail fee for residential properties which will be based on and due with the final plat. Motion carried 4 ayes, 0 nays, 3 absent (Anderson, Barringer and Kieffer). o Regular Park and Recreation Commission Meeting Minutes - March 4, 1999 Page 7 r") \.- \ ) REVIEW ISSUES LIST Mr. Haas updated the Commission regarding the status of issues contained on the issues list. Consensus was reached to delete Hawkridge Park Well, Timber Rivers Park, Site Plans for Rose, Wild Iris, Terrace and Hawkridge, and bleachers. Chairman Blackstad asked that an item be added to create a profile of each park. CHAIRMAN'S REPORT Commissioner Grabowski asked about the field reservations for 1999. Mr. Haas stated the newspaper advertised a deadline of March 5, 1999. He reviewed those received to-date. Commissioner Grabowski asked about the concession bids. Mr. Haas explained that staff is considering hiring a park and recreation intern who would be responsible for operating concessions. This option will be discussed with the Council. Commissioner Grabowski commented on the late time for such a consideration and suggested the City renew the contract with C&H Distributing since the concessions open in ~ '. one month. ... ' Motion by O'Toole, seconded by Grabowski, to recommend to the City Council to renew the C&H Distributing concession contract for a two year time period. Commissioner Grabowski stated his concern that the Commission's direction to obtain quotes was not followed through with. He asked how an interim in this position would impact the union. Commissioner Grabowski commented on the need for a plan prior to starting such an endeavor. Commissioner Lindahl emphasized the recommendation is being made based on previous positive experience with C&H Distributing. Chairperson Blackstad raised the issue of cleaning and maintenance of the concession building during weekend tournaments. He noted that in the past it was suggested that portion of work be offered to Cory Coons but that was also not done. Mr. Haas stated he will get more information on these issues and provide an update at the next meeting. Motion carried 4 ayes, 0 nays, 3 absent (Anderson, Barringer and Kieffer). Commissioner Grabowski commented on the recent newspaper article about the City Administrator's analogy of gambling. Commissioner Grabowski took issue with the ( " ) . -- I \ -' , . (-1 u Regular Park and Recreation Commission Meeting Minutes - March 4, 1999 Page 8 () comments made and asked Chairperson Blackstad for his impression of their conversation. Chairperson Blackstad stated the question asked by Commissioner Grabowski was how much the Lions were being charged for the room in back and the answer was one dollar a year just like the association. There was no other business to come before the Andover Park and Recreation Commission. ADJOURNMENT Motion by Grabowski, seconded by Lindahl, to adjourn. Motion carried 4 ayes, 0 nays, 3 absent (Anderson, Barringer and Kieffer). 'The meeting adjourned at 9:10 p.m. Respectfully submitted, Carla Wirth, Recording Secretary TimeSaver Off Site Secretarial, Inc.