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Home My WebLink AboutCC December 4, 2007 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, December 4, 2007 . Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (11/6/07 Regular Meeting Cont'd, 11120/07 Regular Meeting) Consent Items 2. Approve Payment of Claims - Finance 3. Reject Feasibility Report/Terminate Project/07-11/14259 _7th Avenue NW Sewer & Water Extension (Rosella Sonsteby) - Engineering 4. Order Feasibility Reportl08-2/2008 Overlays (08-2A, Northglen Areas Addition & 08-2B, Grow Oak View Estates) - Engineering 5. Approve Liquor, Tobacco and Used Vehicle Sales Licenses - Clerk 6. Approve 2008 Improvement Projects & Equipment Purchases - Finance 7. Approve Reimbursement Resolution/2008 Equipment Purchases - Finance 0 8. Approve Budget AmendmentlPurchase Fire Equipment - Fire 9. Approve 2007 City Administrator Review Sununary - Administration Discussion Items 10. Truth in Taxation Hearing - Administration Staff Items 11. Consider Changes/Guidelines for Field Usage by Youth Athletic Associations - Engineering 12. Administrator's Report - Administration Mayor/Council Input Adjournment 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US - TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: Decmeber 4, 2007 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: 0 November 6, 2007 Regular Meeting, Cont. November 20, 2007 Regular Meeting DISCUSSION The additions to the November 6th minutes are in bold print. Attached are copies of the minutes for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, fLt; U~ Vicki V olk City Clerk 0 0 Regular Andover City Council Meeting Minutes - November 6, 2007 Page 10 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - NOVEMBER 6, 2007 TABLE OF CONTENTS PLEDGE OF ALLEGIEN CE.... ................ .......... ............ ................... ................. ................. 1 RESIDENT FORUM ........................................................................................................... 1 AGENDA APPROV AL....................................................................................................... 1 APPROVAL OF MINUTES................................................................................................ 1 CONSENT ITEMS Approve Payment of Claims ................................................................................................ 2 Approve Quit Claim Deed/06-14/White Pine Wilderness................................................... 2 Approve Amendment to Development Contract/06-14/White Pine Wilderness...............2 Approve Hold Harmless Agreement & Easement Encroaclunent Agreement/06-14/Lt. 6, Blk. 3/White Pine Wilderness..........................................................................................2 Approve Hold Harmless Agreement & Easement Encroaclunent Agreement/06-14/Lt. 7, Blk. 3/White Pine Wilderness..........................................................................................2 Approve Hold Harmless Agreement & Easement Encroaclunent Agreement/06-38/Lt. 1, Blk 3/Hickory Meadows ..................................................................................................2 Approve Hold Harmless Agreement & Easement Encroaclunent Agreement/06-38/Lt. 6, 0 Blk. 3/Hickory Meadows .................................................................................................2 Approve Hold Harmless Agreement & Easement Encroaclunent AgreementIBlock 3 Common Area/05- 32/W oodland Crossings ..................................................................... 2 Resolution R151-07 & R152-07 receiving Assessment RolllWaive Public Hearing/Adopt 2 ili ili Assessment Roll/07-25 (2756 - 134 Lane NW) & 07-26 (2766 - 134 Lane NW)/ SS & WM ........................................................................................................................2 Resolution R153-07 approving Compensating Change Order #1/07-2/2007 Overlays........ 2 Approve City Code Amendment/Section 11-3-6 E Subdivision Code/lbree Lots Per Cul-De-Sac (Ord. 358) ............................. ....... .................. ...... .............................. ........... 2 Resolution R154-07 approving Conditional Use PermitJDrive lbrough Business/2121 Station Parkway NW .......................... ............ ............... ....................................... ........... 2 Approve City Code Amendment/Prevailing Wage............................................................... 2 Resolution R155-07 approving Residential Kennel License/1750 -177ili Avenue NW ..... 2 Resolution R156-07 approving Premises Permit/Andover Lanes/Andover Lions Club ...... 2 HOLD PUBLIC HEARING/DELINQUENT UTILITIES & FALSE ALARM FINES Motion to open public hearing ..............................................................................................3 Motion to close public hearing ............................................................................................. 3 Motion to approve (Res. RI57-07) ....................................................................................... 3 HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLL/07-2/2007 OVERLAYS Motion to open public hearing ..............................................................................................3 Motion to close public hearing ............................................................................................. 3 0 Motion to approve (Res. RI58-07) ....................................................................................... 4 HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLL/05-11/TULIP STREET NW Motion to open public hearing ..............................................................................................4 Motion to close public hearing ............................................................................................. 5 Motion to approve (Res. RI59-07) ....................................................................................... 5 0 Regular Andover City Council Meeting Minutes - November 6, 2007 Page 11 Regular Andover City Council Meeting Minutes - November 6, 2007 Table of Contents Page ii HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLL/06-20AIMEADOW CREEK CHRISTIAN SCHOOL TURN LANE IMPROVEMENTS. Motion to open public hearing.................. ......... .... ..... ...... ..................... ... .......6 Motion to close public hearing........................ ... ............ ...... .................. ... ... ....6 Motion to Approve (Res. RI60-07)................................. ... ..................... .,. .......6 PREVAILING WAGE DISCUSSION WITH AN ANDOVER RESIDENT............................ 6 ADMINISTRATOR REPORT .................................................................................................. 8 MAYOR/COUNCIL INPUT Andover Post Office Update .................................................................................~............... 8 Champlin Ordinance Regarding Attacking Dogs ................................................................. 8 Congratulations to Andover High School Sports Teams...................................................... 8 0 ADJOURNMENT...................................................................................................................... 8 0 0; 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING - NOVEMBER 6, 2007 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor 11 Mike Gamache, November 6, 2007, 8:01 p.m., at the Andover City Hall, 1685 Crosstown 12 Boulevard NW, Andover, Minnesota. 13 14 Councilrnembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude 15 Councilrnember absent: None 16 Also present: City Attorney, Scott Baumgartner 17 Director of Public Works/City Engineer, Dave Berkowitz 18 City Administrator, Jim Dickinson 19 Others 20 21 22 PLEDGE OF ALLEGIANCE 023 24 25 RESIDENT FORUM 26 27 No one wished to address the Council. 28 29 30 AGENDA APPROVAL 31 32 There were no changes. 33 34 Motion by Jacobson, Seconded by Knight, to approve the Agenda as presented. Motion carried 35 unanimously. 36 37 38 APPROVAL OF MINUTES 39 40 October 16, 2007, Regular Meeting: Correct as written. 41 42 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried 43 unanimously. 044 45 October 16, 2007, Closed Meeting: Correct as written. 46 47 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried 48 unanimously. 0 Regular Andover City Council Meeting Minutes - November 6, 2007 Page 2 1 2 October 23, 2007, Workshop Meeting: Correct as amended. 3 4 Councilmember Jacobson indicated on page four, line 19, the sentence should read "The City 5 Council discussed gravel versus paved f*H'ks oarking lots." 6 7 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried 8 unanimously. 9 10 11 CONSENT ITEMS 12 13 Item 2 Approval of Claims 14 Item 3 Approve Quit Claim Deeds/06-14/White Pine Wilderness 15 Item 4 Approve Amendment to Development Contract/06-14/White Pine Wilderness 16 Item 5 Approve Hold Harmless Agreement & Easement Encroachment Agreement/06-14/Lt. 17 6, Blk. 3/White Pine Wilderness 18 Item 6 Approve Hold Harmless Agreement & Easement Encroachment Agreement/06-14/Lt. 019 7, Blk. 3/White Pine Wilderness 20 Item 7 Approve Hold Harmless Agreement & Easement Encroachment Agreement/06- 38/Lt. 21 1, Blk 3/Hickory Meadows 22 Item 8 Approve Hold Harmless Agreement & Easement Encroachment Agreement/06- 38/Lt. 23 6, Blk. 3/Hickory Meadows 24 Item 9 Approve Hold Harmless Agreement & Easement Encroachment Agreement/Block 3 25 Common Area/05-32/Woodland Crossings 26 Item 10 Receive Assessment Roll/W aive Public Hearing! Adopt Assessment Roll/07 - 25 (2756 27 - 134th Lane NW) & 07-26 (2766 - 134th Lane NW)/SS & WM (See Resolution 28 R151-07 & RI52-07) 29 Item 11 Approve Compensating Change Order #1/07-2/2007 Overlays (See Resolution R153- 30 07) 31 Item 12 Approve City Code Amendment/Section 11-3-6 E Subdivision Code/Three Lots Per 32 Cul-De-Sac (Ord. 358) 33 Item 13 Approve Conditional Use Permit/Drive Through Business/2121 Station Parkway NW 34 (See Resolution RI54-07) 35 Item 14 Approve City Code AmendmentlPrevailing Wage (Ord. 357) 36 Item 15 Approve Residential Kennel License/1750 - 177th Avenue NW (See Resolution 37 RI55-07) 38 Item 16 Approve Premises Permit/Andover Lanes/Andover Lions Club (See Resolution 39 RI56-07) 040 41 Motion by Jacobson, Seconded by Orttel, approval of the Consent Agenda as reac!. Motion carried 42 unanimously. 43 44 0 Regular Andover City Council Meeting Minutes - November 6, 2007 Page 3 1 HOLD PUBLIC HEARING/DELINQUENT UTILITIES & FALSE ALARM FINES 2 3 City Administrator Dickinson stated City Code Title 10, Chapter 3, 1O-3-3E; City Code Title 10, 4 Chapter 1, 1O-1-9F; and City Code Title 8, Chapter 5, 8-5-3D provide for the collection by 5 assessment of unpaid sewer, water, storm sewer, street lighting service charges, false alarm fines and 6 mowing fees. The assessment procedures directed by state statute 429 is being followed by holding a 7 public hearing to act upon the proposed assessment. 8 9 Councilmember Orttel asked if these are assessed and held against the properties. Mr. Dickinson 10 indicated they are. 11 12 Councilmember Jacobson asked in the Resolution, third paragraph it indicates they can pay with no 13 interest assessed thirty days from adoption, which would be roughly December 6,2007, but Mr. 14 Dickinson indicated these would be certified at the end of November. He wondered ifthere should 15 be a change in the Resolution or should it remain as is. Mr. Dickinson stated they can still challenge 16 it up until that point. He thought they should change the date to November 30, 2007 in the 17 Resolution. 18 019 Motion by Jacobson, Seconded by Knight to open the public hearing at 8:09 p.m. Motion carried 20 unanimously. 21 22 No one wished to address the Council. 23 24 Motion by Knight, Seconded by Jacobson, to close the public hearing at 8:10 p.m. Motion carried 25 unanimously. 26 27 Motion by Jacobson, Seconded by Knight, to approve the attached resolution adopting the 28 assessment roll changing item three date to November 30, 2007. Motion carried unanimously. (Res. 29 RI57-07) 30 31 32 HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLV07-2/2007 OVERLAYS 33 34 Director of Public Works/City Engineer Berkowitz stated the City Council is requested to hold a 35 public hearing and approve the resolution adopting the assessment roll for Project 07-2, 2007 36 Overlays in the area of Woodland Ridge, Indian Meadows 3rd Addition & Kelsey Estates. 37 38 Motion by Knight, Seconded by Jacobson, to open the public hearing at 8: 13 p.m. Motion carried 39 unanimously. 040 41 No one wished to address the City Council. 42 43 Motion by Knight, Seconded by Trude, to close the public hearing at 8:13 p.m. Motion carried 44 unanimously. 0 Regular Andover City Council Meeting Minutes - November 6, 2007 Page 4 1 2 Councilmember Orttel wondered because these are al12.5-acre lots why would the estimate on the 3 properties be different prices. Mr. Berkowitz stated they had anticipated through the feasibility 4 report that they would have some sub-grade correction, which they did, which incurred more costs. 5 6 Councilmember Trude complimented staff on working with the residents on issues that came up 7 during the project. 8 9 Motion by Jacobson, Seconded by Knight, to approve the Resolution adopting assessment roll for 10 Project 07-2, 2007 Overlays in the area of Woodland Ridge, Indian Meadows 3rd Addition and 11 Kelsey Estates. Motion carried unanimously. (Res. RI58-07) 12 13 14 HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLV05-11/TULIP STREET NW 15 16 Director of Public Works/City Engineer Berkowitz stated the City Council is requested to hold a 17 public hearing and approve the resolutions adopting the assessment roll for Project 05-11, Tulip 18 Street NW between 16151 Avenue NW and Valley Drive NW. 019 Mr. Berkowitz discussed the staff report with the Council. 20 21 22 Councilmember Orttel stated he did not see a comparison between the potential assessed amount and 23 the estimate amount. Mr. Berkowitz stated this was basically set early on as a lump sum amount and 24 they assessed that on the lump sum amount. 25 26 Motion by Knight, Seconded by Jacobson, to open the public hearing at 8:19 p.m. Motion carried 27 unanimously. 28 29 Mrs. Bonnie Dehn, 16485 Tulip Street NW, stated Tulip Street is wonderful and they have had only 30 one accident there since the improvements. On the NW comer of their property there was to be a 31 sedimentation pond and there was to be no water in it. There has been three feet of standing water in 32 it all summer and now there is close to the full point. She stated they had a verbal agreement in the 33 begirnllng but no contact with the City in regard to maintenance of the drainage ditch, that will be 34 necessary now since there is that much water in the pond continuously. 35 36 Mrs. Dehn stated it was suggested they can farm up to the pond and now they cannot. She noted the 37 comer of their property is wasted. They have taken valuable sand from the pond area and placed it in 38 the roadway, which in turn has caused the surrounding land to become unstable for farming. 39 040 Mrs. Dehn stated they need to talk to Mr. Dickinson about a previous ordinance. 41 42 Councilmember Orttel wondered if cleaning the ditch would drain the three feet out of the pond. 43 Mrs. Dehn indicated she was not sure because it is to the peak and there is no fencing around it, 44 which is a safety concern for them. 0 Regular Andover City Council Meeting Minutes - November 6, 2007 Page 5 1 2 Councilmember Knight wondered how much land they lost. Mrs. Dehn stated they have lost two 3 acres, which they previously fanned. 4 5 Councilmember Jacobson wondered if Mr. Berkowitz could go out and look at this and report back 6 at the next meeting. 7 8 Mrs. Dehn indicated they were not compensated in any manner for the soiL Mr. Berkowitz stated 9 they did discuss this and they do have an easement over that location for the storm water pond, which 10 was agreed upon. He stated they can look at this and see what can be done to drain the water faster. 11 12 Ms. Mary Jo Davich, 2780 South Coon Creek Drive came before the Council and stated she was at 13 the meeting to discuss Consent Agenda Item 14, Approve City Code Amendment/Prevailing Wage. 14 She wondered if this item was approved. The Council indicated it was. 15 16 Ms. Davich stated she read in the Minneapolis paper about this item. She thought the Council made 17 a mistake by approving this. This is the Davis Bacon Act that was approved and she wanted to know 018 who was going to manage and monitor this. She stated what the Council is saying is that any project 19 in the City that is over $150,000 will have to use prevailing wage. She read in the Minneapolis paper 20 that Mayor Gamache endorsed this. Mayor Gamache stated that is correct. 21 22 Ms. Davich stated the Mayor is here to represent the people of Andover, not to lobby for the union 23 carpenter, union employee. His job is to represent the community and she took issue with a Mayor 24 that would endorse any union project and she grew up in a union family. Her issue is that it is a 25 conflict of interest as far as she is concerned. 26 27 Mayor Gamache wondered how it is a conflict of interest. Ms. Davich stated it is a conflict of 28 interest because it is his job to represent the community and not to represent the union. She stated 29 this will have a direct impact on growth in the City of Andover. 30 31 Councilmember Jacobson asked for a point of order. 32 33 Councilmember Orttel stated this is only for public jobs, not private. Ms. Davich stated it did not 34 matter. The whole issue is they have a Mayor that is endorsing a union. Mayor Gamache stated they 35 are in a public hearing for an assessment, not a public forum and if Ms. Davich would like to discuss 36 this further they can but he would like to get through the items they need to before any further 37 discussion takes place. Ms. Davich stated she would like to discuss this further. 38 39 Motion by Knight, Seconded by Jacobson, to close the public hearing at 8:32 p.m. Motion carried 040 unanimously. 41 42 Motion by Jacobson, Seconded by Knight, to approve the Resolution adopting the assessment roll for 43 Project 05-11, Tulip Street NW between 161 st Avenue NW and Valley Drive NW. Motion carried 44 unanimously. (Res. R159-07) 0 Regular Andover City Council Meeting Minutes - November 6, 2007 Page 6 1 2 3 HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLL/06-20A/MEADOW CREEK 4 CHRISTIAN SCHOOL TURN LANE IMPROVEMENTS 5 6 Director of Public Works/City Engineer Berkowitz stated the City Council is requested to hold a 7 public hearing and approve the resolution adopting the assessment roll for Project 06-20A, Meadow 8 Creek Christian School Turn Lane Improvements. 9 10 Motion by Jacobson, Seconded by Trude, to open the public hearing at 8:34 p.m. Motion carried 11 unanimously. 12 13 No one wished to address the City Council. 14 15 Motion by Jacobson, Seconded by Orttel, to close the public hearing at 8:34 p.m. Motion carried 16 unanimously. 17 18 Motion by Jacobson, Seconded by Knight, to approve the resolution adopting the assessment roll for 019 Project 06-20A, Meadow Creek Christian School Turn Lane Improvements. Motion carried 20 unanimously. (Res. RI60-07) 21 22 23 PREVAILING WAGE DISCUSSION WITH AN ANDOVER RESIDENT 24 25 This item is continued from the public hearing in Item 19. 26 27 Mayor Gamache stated he is not a member of a union and has never been one so he did not see a 28 conflict of interest. Ms. Davich stated that did not matter because he was appointed to represent the 29 residents. She stated the way she read the article in the Star Tribune there was a union person who 30 came to the Mayor to endorse this prevailing wage amendment that was approved. She stated very 31 few cities have approved this and she wanted to know why Andover took the liberty to approve it. 32 Mayor Gamache noted that the state has this law, Anoka County has this law and a number of 33 cities have the same prevailing wage law. Ms. Davich stated there are not many. 34 Councilmember Orttel noted there are 32 cities that have this law. 35 36 Mayor Gamache reviewed the law along with the history of it for the residents. He stated there were 37 many discussions regarding prevailing wage and he noted he was not approached personally by 38 anyone; staff was approached at the City to discuss this and asked if it could be brought up and 39 reviewed which is common practice in order for it to go to the City Council. 040 1:\.1 Ms. Davich wondered what made them decide that this would be good for the City of Andover. 42 Mayor Gamache stated they had three different workshop meetings where they had discussion and 43 they all asked for more information regarding what it was and they asked for information from the 44 Legislative Auditor where they received information along with other places. 0 Regular Andover City Council Meeting Minutes - November 6, 2007 Page 7 1 2 Ms. Davich indicated unions are losing membership and that is why they are approaching cities. She 3 stated her issue is that they are endorsing unions and she thought it was inappropriate. She thought is 4 left out people who may do a better job at a lower price and as far as she could see they are endorsing 5 unions and that is not their job as politicians. 6 7 Councilmember Jacobson stated at the workshops all five of the Councilmembers were there and 8 they all discussed it and looked at the information and when they decided to put it on the agenda, 9 they had a unanimous vote and no one objected. 10 11 Mayor Gamache stated Ms. Davich may have a disagreement with the Council on the prevailing' 12 wage act but it does not mean they have to hire unions for every job that comes into the City. Ms. 13 Davich indicated her perception according to the newspaper article was that the Mayor of Andover 14 was endorsing this. Mayor Gamache stated he did vote for it. 15 16 Councilmember Orttel noted this does not apply to any Federal or State funded projects or any 17 private projects having to do with development. Councilmember Trude stated it is only projects that 18 the City has to put out to bid. Councilmember Orttel stated they have already done that with the 019 Community Center and they have to use that for State and Federal funding in the City. It's not 20 union wages; it's prevailing wage and in some cases that could be higher than union wage. 21 22 Mr. Dickinson stated there will not be any additional staff hired to administer this. 23 24 Councilmember Orttel noted that he wasn't at the workshop where this was approved but he 25 contacted Mr. Dickinson because he was concerned with the amount that triggers the projects. 26 He did raise a concern that had to do with the escalator clause so we don't use this for putting 27 in stop signs and Mr. Dickinson agreed that could be done. Mr. Dickinson having an escalator 28 clause is something we certainly could do. It can be placed in our fee ordinance. 29 30 Councilmember Trude explained that her concern is that it doesn't cover any maintenance 31 projects and it doesn't cover staff projects. We're looking at constructing public buildings. 32 Councilmember Trude stated it was her understanding that prevailing wage is not a union wage; it is 33 the average wages in the community. She stated they wanted to make sure they continue to provide 34 opportunities for the self-employed businesses in the City. Mr. Dickinson indicated that is correct. 35 36 Mr. Dickinson stated there were a significant amount of projects that were excluded such as 37 redevelopment projects via the ordinance because of the complexity of being able to enforce that in 38 those areas. 39 040 Councilmember Trude explained that when they looked at the budget for next year they really 41 thought it would only apply to a couple of projects because capital projects are done inhouse 42 by our staff. At this point they don't foresee any particular projects. 43 44 Councilmember Knight asked Mr. Dickinson to explain how prevailing wage is determined. 0 Regular Andover City Council Meeting Minutes - November 6, 2007 Page 8 1 Mr. Dickinson reviewed the process. 2 3 Luke Davich came forward and stated he saw a bunch of union representatives leave City Hall after 4 this was approved so he knew where this was all going. He stated he has lived in Andover for thirty 5 years. There is a lot of junk in the ordinances and he thought the Council should be ashamed. He 6 thought there was a lack of foresight and he thought the Council got themselves into a j am with this 7 and let the union people muscle them into it. He thought the Council got conned by a bunch of union 8 thugs and he felt sorry for them and were beyond help. 9 10 Mayor Gamache thought when they talk about good men and women that work for the union and call 11 them thugs, they are basically people providing information and if they want to denigrate someone 12 after they left that is up to the individual but the information that was provided to them was good. 13 14 Mayor Gamache called the meeting to order after boisterous discussion by Ms. Davich and another 15 resident in the audience. 16 17 18 ADMINISTRATOR REPORT 019 City Administrator Dickinson updated the Council on the administration and city department 20 21 activities, meeting reminders, and miscellaneous projects. 22 23 City Engineer Berkowitz updated the Council on road improvements projects in the City. 24 25 Motion by Councilmember Trude, Seconded by Mayor Gamache, on concurrence in support ofthe 26 safe grant application to construct a trail on the east side of Hanson in the general vicinity of Oak 27 Bluff neighborhood connecting north to the trail that exists already in an area to the north of 28 Winslow Hills, 148th Lane to 150th. Motion carried unanimously. 29 30 31 MAYOR/COUNCIL INPUT 32 33 (Andover Post Office Update) - Councilmember Knight wondered where they are at regarding a post 34 office in Andover. Mr. Dickinson did not think they would get one because the post office has 35 indicated the funds have gone to the southern states due to the hurricanes and they have not 36 recovered from that yet. 37 38 (Champlin Ordinance Regarding Attacking Dogs) - Councilmember Orttel stated regarding attacking 39 dogs, Champlin has an ordinance that is very strict which states "The dog is held in a shelter for ten 040 days while it is determined whether they are dangerous. Iflabeled dangerous, each dog would have 41 to be registered and embedded with an identifying microchip, assessed a licensing fee of$500 and in 42 addition the owner would have to post a warning sign on his property along with a $50,000 bond per 43 animal." He thought that was pretty severe but that was after a dog attacked someone. He thought 44 the intent was to get the dog out of the City. He wondered if the Planning Commission should look 0 Regular Andover City Council Meeting Minutes - November 6, 2007 Page 9 1 at this and see if they should toughen theirs up a bit. Mayor Gamache thought that may be a good 2 . idea. 3 4 (Congratulations to Andover High School Football and Volleyball Teams) - Councilmember Knight 5 congratulated the Andover High School for making the State Football Tournament along with the 6 Girls Volleyball Team making the State Tournament. 7 8 The Council recessed to go into the Closed Session meeting at 9:05 p.m. 9 10 Motion by Ortte!, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting 11 adjourned at 10:05 p.m. 12 13 Respectfully submitted, 14 15 Susan Osbeck, Recording Secretary 0 0 0 Regular Andover City Council Meeting Minutes - November 20, 2007 Page 10 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - NOVEMBER 20,2007 TABLE OF CONTENTS PLEDGE OF ALLEGIENCE..................................................................................................... 1 RESIDENT FORUM ................................................................................................................. 1 AGENDA APPROV AL............................................................................................................. 1 APPROVAL OF MINUTES...................................................................................................... 1 CONSENT ITEMS Approve PayIIlent of Claims ................................................................................................ 2 Approve Draft Nondegradation (NPDES) AssessmentJ06-49 ............................................. 2 Approve Quit Claim Deed/14419 7th Avenue NW/07-44.................................................... 2 Approve 2008 TimeSaver Secretarial Service Contract ...................................................... 2 Approve Health Insurance Renewal and Employer Contribution........................................ 2 Approve Tobacco and Liquor Licenses ............................................................................... 2 Approve LMCIT Liability Coverage ................................................................................... 2 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Received..... ...... ........ ........ .................... ......... ................................. ..... .................................. 2 PUBLIC HEARING 2008-2012 CIP 0 Motion to open public hearing ..............................................................................................3 Motion to close public hearing ............................................................................................. 3 Motion to approve (RES. R161-07)...................................................................................... 3 CONSIDER CONDITIONAL USE PERMIT/NORTHERN NATURAL GAS/PRAIRIE KNOLL PARK Motion to approve (RES. R162-07)......................................................................................3 CONSIDER VARIANCE TO FRONT YARD SETBACKS/WOODLAND ESTATES 3RD ADDITION Motion to approve (RES. RI63-07)...................................................................................... 5 CONSIDER CLOSING CITY HALL CHRISTMAS EVE ....................................................... 6 APPROVE LAND PURCHASE - PIN 22-32-24-42-0005....................................................... 7 APPROVE AMENDMENT TO CITY CODE TITLE 3, CHAPTER 3-3-1, LICENSES (ORD. No. 359)..................................................................................................................... 8 SCHEDULE EDA MEETING.... .......... ........... .................. ......................................... ............... 8 ADMINISTRATOR REPORT .................................................................................................. 8 MAYOR/COUNCIL INPUT Administrative Update Question.......... ............................................... .............. .................... 8 Progress Update of Railroad Tracks at Bunker Lake Boulevard .......................................... 9 ADJOURNMENT......................................................................................................................9 0 0; 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING -NOVEMBER 20,2007 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, November 20, 2007, 7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude 15 Councilmember absent: None 16 Also present: City Attorney, Scott Baumgartner 17 Director of Public Works/City Engineer, Dave Berkowitz 18 City Administrator, Jim Dickinson 19 City Planner, Courtney Bednarz 20 Others 21 22 023 PLEDGE OF ALLEGIANCE 24 25 26 RESIDENT FORUM 27 28 No one wished to address the Council. 29 30 31 AGENDA APPROVAL 32 33 Remove from Consent Items for discussion Items 7, (Consider Closing City Hall Christmas Eve); 34 and Item 9, (Approve Land Purchase PIN 22-32-24-43-0005); and Item 10 (Approve Amendmentto 35 City Code Title 3, Chapter 3-3-1, Licenses). 36 37 Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion 38 carried unanimously. 39 40 41 APPROVAL OF MINUTES 42 43 November 6, 2007, Regular Meeting: Tabled. 44 045 Councilmember Trude requested these minutes be tabled for additional Council comments to be 46 added to the Prevailing Wage Discussion by staff. 47 48 Motion by Trude, Seconded by Orttel, to table the November 6, 2007 minutes for further Council 0 Regular Andover City Council Meeting Minutes - November 20, 2007 Page 2 1 comments. Motion carried unanimously. 2 3 November 6, 2007, Closed Meeting: Correct as written. 4 5 Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried 6 unanimously. 7 8 9 CONSENT ITEMS 10 11 Item 2 Approval of Claims 12 Item 3 Approve Draft Nondegradation (NPDES) AssessmentJ06-49 13 Item 4 Approve Quit Claim Deed/14419 ih Avenue NW/07-44 14 Item 5 Approve 2008 TirneSaver Secretarial Service Contract 15 Item 6 Approve Health Insurance Renewal and Employer Contribution 16 Item 8 Approve Tobacco and Liquor Licenses 17 Item 11 Approve LMCIT Liability Coverage 18 019 Motion by Trude, Seconded by Orttel, approval of the Consent Agenda as read. Motion carried 20 unanimously. 21 22 23 RECEIVEANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT 24 25 Lieutenant Brian Podany, Anoka County Sheriff's Department, provided an update on law 26 enforcement activities occurring within Andover. 27 28 29 PUBLIC HEARING 2008-2012 CIP 30 31 City Administrator Dickinson stated the City Council is requested to hold a public hearing to give the 32 public the opportunity to comment on the proposed 2008-2012 Capital Improvement Plan (CIP). 33 34 Councilmember Orttel wondered if this includes the Enterprise Funds. Mr. Dickinson indicated it 35 does. 36 37 Councilmember Jacobson asked if the public hearing is to look at everything they want to do from 38 2008 to 2012 but in the resolution it indicates they are adopting the CIP for those same years but in 39 actuality, they are really adopting the plan for 2008. The rest is going to be changed every year so he 040 wondered if the resolution is correct. Mr. Dickinson stated this is the 2008 CIP. In the document 41 there is an introductory that does identifY that year one is what they are working on and it does 42 identifY it process for 2008 as to how they will work through the improvements and it does identifY 43 that the following four years are planning stage items. 44 0 Regular Andover City Council Meeting Minutes - November 20, 2007 Page 3 1 Mayor Gamache stated in the Department Summary, the total dollar amount is different than what 2 they have on page eight and the other pages. Mr. Dickinson stated they will be different because 3 starting on page fifteen it is sectioned off as improvements so when they get to the front pages, they 4 have to total the improvement and equipment sections together. Once those two are put together, 5 that is what they have in the summary section. 6 7 Councilmember Orttel stated when they show streets and highways, this past year the Council made 8 a decision to increase the Government contribution to resurfacing the streets and improving the 9 gutters, etc. What percentage of the forty-nine percent is related to that. Mr. Dickinson stated the 10 total street improvement plans for 2008 are $2,075,346. 11 12 Councilmember Trude stated on page eight the funds are not entirely from property tax levies but a 13 lot of these things come from multiple sources. Mr. Dickinson stated that is correct. 14 15 Mr. Dickinson reviewed the different funds with the Council and the residents. 16 17 Motion by Jacobson, Seconded by Knight, to open the public hearing at 7:25 p.m. Motion carried 18 unanimously. 019 No one wished to address the Council. 20 21 22 Motion by Knight, Seconded by Jacobson, to close the public hearing at 7:25 p.m. Motion carried 23 unanimously. 24 25 Councilmember Trude indicated staff did a good job on the project and made up a booklet for the 26 public to view at City Hall. Mr. Dickinson indicated this will also be available online. 27 28 Councilmember Trude thanked staff for all their work on the project. 29 30 Motion by Knight, Seconded by Orttel, to approve the attached resolution adopting the 2008-2012 31 CIP. Motion carried unanimously. (RES. R161-07) 32 33 34 CONSIDER CONDITIONAL USE PERMIT/NORTHERN NATURAL GAS/PRAIRIEKNOLL 35 PARK 36 37 City Planner Bednarz stated Northern Natural Gas has proposed an expansion of the existing 38 facilities within Prairie Knoll Park as part of a larger pipeline project to provide natural gas to the 39 Xcel Energy Riverside power plant in Minneapolis. 040 41 City Planner Bednarz reviewed the information with the Council. 42 43 Councilmember Jacobson noted this is a friendly eminent domain process against the City. Mr. 44 Bednarz stated that is correct. Mr. Dickinson noted they have initiated that process and he believes 0 Regular Andover City Council Meeting Minutes - November 20, 2007 Page 4 1 this is in court the first or second meeting in December. City Attomey Baumgartner stated that is 2 correct. They have the first hearing the first or second week of December where they will present 3 their petitions and at that point Commissioners will be assigned or a list of Commissioners will be 4 provided from which the parties can select Commissioners. That then leads into discussions or 5 negotiations as to the value of the property that is being taken through the eminent domain process. 6 The only question remaining is the value of the property. 7 8 Councilmember Trude wondered if they want to add a condition regarding adequate landscaping. 9 Mr. Bednarz stated this is at Council discretion. He thought there were a clear number of trees on 10 the site plan. Councilmember Orttel wondered if this will go to the ARC Committee. Mr. Bednarz 11 stated it would. He suggested that if the Council is not comfortable with the level of screening 12 shown on the site plan, they could make some specific comments. 13 14 Councilmember Trude stated in the resolution item five should be changed to read: "the applicant 15 shall provide landscaping along the north and west sides of the proposed facility including an 16 adequate number of evergreen trees. Additional appropriate screening shall be provided on the 17 remaining sides as determined by ARC." 18 019 Councilmember Trude understands Northern Natural Gas wants to have site lines from the street . 20 otherwise she would ask for screening from the street. She thought that discussion could perhaps 21 occur and would suggest some low profIle bushes on the other two sides. 22 23 Councilmember Jacobson stated they had a meeting regarding parking problems and he wondered if 24 they extended the parking lot to create more parking spaces. It looks like it would have to go over the 25 right-of-way or pipe that is being laid and he would want to make sure if they agreed to this that they 26 would have the permission to expand the parking lot over the pipe if they want to do so. Mr. 27 Bednarz stated he is confident it would not be a problem if they expand their parking lot. 28 29 Councilmember Trude stated condition six should read: "Northern Natural Gas agrees to encroach 30 on the pipeline easement for a future parking lot". 31 32 Councilmember Jacobson stated the way it sits right now, this is a medium sized facility and it can 33 be seen but they are adding quite a bit of space, piping and building to what they already have which 34 makes it a fairly large facility. They do have some plantings along the west and north side but he 35 wondered if they should look at putting inserts in the cyclone fence to shield this from the residents. 36 37 Motion by Orttel, Seconded by Jacobson, to approve the conditional use permit subject to the 38 conditions of the attached resolution as amended. 39 040 Councilmember Trude stated she wants to make sure the trees will be as shown on the drawing, the 41 north and west sides and the last part of her resolution amendment is for the south and east sides. 42 43 Mr. Winslow Holasek stated Councilmember Jacobson brought up an interesting point regarding the 44 parking lot. For clarification, there are three gas lines shown and all are existing. He does not 0 Regular Andover City Council Meeting Minutes - November 20, 2007 Page 5 1 believe the new line is shown. There is a twenty-inch line now that goes at an angle to the railroad 2 tracks, there are a sixteen and an eight that go towards Elk River. The new twenty-inch line, 3 according to his understanding, was they were not going to follow the easement they have for the 4 other twenty inch; they were going to go straight down 148th so he did not know which side they will 5 go. He thought they would go along the south side. It looks like under the parking lot there will be 6 criss-crossed pipe lines under that parking lot. Councilrnember Jacobson thought the third one will 7 go in parallel with the existing ones. 8 9 Motion carried unanimously. (RES. RI62-07) 10 11 12 CONSIDER VARIANCE TO FRONT YARD SETBACKSIWOODLAND ESTATES 3RD 13 ADDITION 14 15 City Planner Bednarz stated Woodland Development has requested a variance to front yard setback 16 requirements in the new Woodland Estates 3rd Addition, as discussed at the October 23rd Work 17 Session. 18 019 Councilmember Trude stated when she looks at the conditions for a variance she thinks the 20 topography of the land is a frequent item used to explain a hardship and why they would vary from 21 their code. She did not think there was a problem with finding the condition to meet a variance 22 because of the topography and she wondered if the developer could comment on if they could change 23 the topography of the land and create a retaining wall ten to fifteen back which would be on the exact 24 property line with the existing homeowners. What kind of an issue would that present with that 25 neighborhood. She thought that was the dilemma the Planning Commission and Council are facing 26 because they currently have residents and homes that are occupied by people who have asked not to 27 have the support cut off for their land and to give them a retaining wall on their property line and to 28 put it in someone else's yard and that was done and the result was they have a kind of view that 29 extends now way beyond their property line with a lot of trees and then the drop off is part of the 30 backyard of the new homes and now the consequence to the new homes is the retaining wall and a 31 backyard without a lot oflight and view. She wondered if they needed a variance because the land 32 could have been platted a little differently. What kind of reaction would they expect if the variance 33 was not granted and the retaining wall was placed on the property line. 34 35 Councilrnember Knight thought they ought to have at least one stairway break on each lot. 36 Councilrnember Trude stated they are on the lot lines. 37 38 Councilrnember Orttel stated in reading the staff summary, it talks about the plat and he thought they 39 were talking only about the lots that had the retaining wall. Councilmember Trude stated there is a 040 retaining wall on both sides. 41 42 Mr. Joe Hauglie, Woodland Development, stated there are retaining walls on both sides. He showed 43 a drawing of the development and reviewed where the retaining wall will be located. He stated they 44 have between lots two and three a stairway, which is substantial in width. 0 Regular Andover City Council Meeting Minutes - November 20, 2007 Page 6 1 2 Councilmember Orttel noted they are not reducing the lot size at all. Mr. Hauglie stated that is 3 correct and reviewed the lot sizes with the Council. 4 5 Councilmember Jacobson stated in the October 4th letter to the City, item three explains the reason 6 some of the lot reservations fell through and he wondered if this is an economic consideration in that 7 if they put slightly smaller houses or different model houses on there that they might sell then or 8 what is the problem. Mr. Hauglie stated those were issues they encountered but he thought the actual 9 hardship is the topography and the tree saves. There are some possibilities there for smaller houses, 10 which they will encourage their builders to look at. They do not want to substantially change the 11 neighborhood by having considerably different types of houses in this particular addition than the 12 rest of Woodland Estates. 13 14 Councilmember Jacobson stated because they put up the walls, would Mr. Hauglie consider that 15 something that was created by the landowner made the problem. Mr. Hauglie thought the walls were 16 required in order to get the house pads in there because of the topography. 17 18 Councilmember Trude stated one solution would have been to excavate the land and place the wall at 019 the property line. Councilmember Orttel indicated he did not have a problem with this and thought 20 the topography was the hardship that could not be overcome. 21 22 Motion by Knight, Seconded by Orttel, to approve the variance request. Motion carried 23 unanimously. (RES. R163-07) 24 25 26 CONSIDER CLOSING CITY HALL CHRISTMAS EVE 27 28 City Management is proposing that City Hall be closed Christmas Eve, Monday, December 24, 2007. 29 30 Councilmember Jacobson suggested they change the wording to "Reduce City Hall staffing but 31 not actually close City Hall". 32 33 Mr. Dickinson stated he did not know all of staff's intentions at this point in time. 34 Councilmember Trude did not think they should begrudge staff the day off. Councilmember 35 Orttel stated he would like to see someone at the front desk to answer questions. 36 37 Councilmember Jacobson indicated this is not an official holiday and if staff wants to take time 38 off they can but if some do not want to take a vacation day they can stay and work. He did not 39 have a problem with those that want to take a day off. He did not want to announce they are not 040 closing. 41 42 Mr. Dickinson stated they would look for each individual to use either compensatory time or 43 vacation. Councilmember Trude thought if they were to force it to stay open they would be 44 forcing staffing at a certain level. Mr. Dickinson stated in any emergency situation, the positions 0 Regular Andover City Council Meeting Minutes - November 20, 2007 Page 7 1 will be filled to do the job. 2 3 Motion by Trude, Seconded by Gamache, to approve closing City Hall on Christmas Eve. 4 5 Mayor Gamache asked if City Hall includes Public Works. Mr. Dickinson stated they would 6 close the City but in an emergency situation the pagers will kick in and those people will show 7 up. 8 9 Counci1member Orttel wondered about the union people that are forced to take off. Mr. 10 Dickinson stated they will be allowing people to still work and they have to coordinate that with 11 their supervisor. 12 13 Mr. Berkowitz stated they have done this in the past and the people who wanted to continue to 14 work did. 15 16 Mayor Gamache asked how this affects the Community Center. Mr. Dickinson stated that would 17 remain open. 18 019 Motion carried 4 ayes, 1 nay (Jacobson). 20 21 22 APPROVE LAND PURCHASE - PIN 22-32-24-42-0005 23 24 Pursuant to Council Direction from the November 6th Executive Session, City Administration has 25 negotiated a purchase agreement for the purchase of PIN 22-32-24-43-0005 (14905 Crosstown Blvd 26 NW). 27 28 Councilmember Jacobson stated on the budget impact it says "Initial funding by the City 29 Building Fund, future repayment '."ill come from proeeeds oHhe utility easement aeress City 30 park land". He suggested they scratch that sentence and indicate" . . . future repayment will be 31 decided at a later date", because he thought there may be some things in the parks that they can 32 use that money for better than just repaying this fund. 33 34 Motion by Trude, Seconded by Orttel, to approve the attached purchase agreement. 35 36 Councilmember Trude wondered if they are looking at the relocation of the building. Mr. 37 Dickinson stated they have approached some organizations to move it and will likely put it out 38 for bid. 39 o:~ Councilmember Trude wondered if the out buildings will be moved. Mr. Dickinson stated he did not know if they would be moveable or not and would be decided later. 42 43 Motion carried unanimously. 44 0 Regular Andover City Council Meeting Minutes - November 20, 2007 Page 8 1 2 APPROVE AMENDMENT TO CITY CODE TITLE 3, CHAPTER 3-3-1, LICENSES 3 4 The City Council is requested to update City Code Title 3, Chapter 3-3-1, Licenses. Staff would like 5 to update the City Code to be more consistent with current industry terminology and current practice. 6 7 Councilmember Jacobson stated in the Ordinance, items ten and eleven, it looks as though they 8 are not requiring licenses for people who are installing septic tanks and who pump cesspools and 9 people who put in private roads, alleys and blacktop. They are not requiring licenses for those 10 because it is stricken out and he questioned why they would do that. Mr. Dickinson stated that is 11 because they are licensed with the State and not locally. 12 13 Motion by Trude, Seconded by Orttel, to approve Amendment to City Code Title 3, Chapter 3-3-1, 14 Licenses. Motion carried unanimously. (ORD. 359) 15 16 17 SCHEDULE EDA MEETING 18 019 Motion by Jacobson, Seconded by Knight, schedule an EDA meeting on December 4, 2007 at 6:00 20 21 p.m. Motion carried unanimously. 22 23 24 ADMINISTRATOR REPORT 25 26 City Administrator Dickinson updated the Council on the administration and city department 27 activities, meeting reminders, and miscellaneous projects in the City. 28 29 City Engineer Berkowitz updated the Council on road improvements projects in the City. 30 31 City Planner Bednarz updated the Council on development activity in the City. 32 33 34 MAYOR/COUNCIL INPUT 35 36 (Administrative Update Question) - Councilmember Trude stated she has noticed in the 37 Administrative Update that there has been a regular comment under the patrol section that there is 38 supposed to be strict enforcement of parking at Prairie Knoll Park and she wondered what that meant 39 and why are they doing that. She stated they decided people can park on the public streets except O~ where there are signs indicating no parking and then she thought they should have certain tolerances for people parking outside the edges of the dirt parking lot. She did not know if they were going 42 around that area looking for reasons to give people tickets and she did not think that was very fair. 43 Councilmember Orttel thought Mr. Dickinson should talk to the Sheriff's Department regarding what 44 the Council discussed and decided regarding this. 0 Regular Andover City Council Meeting Minutes - November 20, 2007 Page 9 1 2 (Progress Update of Rai road Tracks at Bunker Lake Boulevard) - Councilmember Trude stated she 3 was frustrated on Bunker at the railroad tracks because nothing has been done with the sensors and is 4 causing a back up hazard. She wondered if there was a way to submit a letter to update the sensor so 5 they have a safer intersection. Mr. Berkowitz updated the Council on the progress of Burlington 6 Northern. 7 8 9 Motion by Knight, Seconded by Orttel, to adjourn. Motion carried unanimously. The meeting 10 adjourned at 8:32 p.m. 11 12 Respectfully submitted, 13 14 Susan Osbeck, Recording Secretary 0 0 a:J 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: December 4, 2007 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $79,335.56 on disbursement edit lists #1 from 11/21/07 have been issued and released. Claims totaling $82,592.34 on disbursement edit list #2 dated 12/04/07 will be issued and released upon 0 approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUlRED The Andover City Council is requested to approve total claims in the amount of $161,927.90. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, ~?3~ Lee Brezinka Attachments: Edit Lists 0 - ~ "" 0 0 0 0 0 0 0 z z z z z z z .;; .;; .;; .;; .;; .;; .;; " " " " " " " .. :g :g :<5 :g :g :<5 :g '" = ;! ., = = = = = = .. <:l W t:i tI:I <:l W W .. .2! :I:: :I:: :r: :c :I:: :I:: :I:: c12 ~ U U U ~ ~ U < < < < _1r)1/")l/j NV> ...,V) ~V> I/") V> >01/") <,-I/") ..000 ..N ....., ..0 Ot""') ....., ..0 .. iUO-- ,,0 ,,- ,,0 ,,- ,,- Ur'f')r"")M 0..., 0..., 0..., 0- 0..., O~ .. 0\0\0\0 =>0 =-a =-a =>0 =-a =- ,.Q Q,) I I I " , " . " . " . 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Berkowitz, Director of Public Works/City Engineer SUBJECT: Reject Feasibility Report!Terminate Projectl07-11/14259 7th Avenue NW Sewer & Water Extension (Rosella Sonsteby) - Engineering DATE: December 4, 2007 INTRODUCTION This item is in regard to rejecting the feasibility report and terminating Project 07-11, 14259 7th Avenue NW Sewer & Water Extension (Rosella Sonsteby). DISCUSSION 0 Staff along with the consulting firm of Bonestro has completed the feasibility report to extend sanitary sewer and water main to 14259 7th Avenue NW (Rosella Sonsteby property). Included with this item is a copy of the feasibility report for your review. At this time Ms. Sonteby is not interested in pursuing the project. Highlights of the report include the location of the public utilities and the total cost of the project. Originally the location of the sanitary sewer and water main was to be extended along the north side of Bunker Lake Boulevard. After soil borings were conducted in this area it was determined that there are deep pockets (as deep as 25 feet) of unsuitable soils that exist on the north side of Bunker Lake Boulevard. After a discussion with Ms. Sonsteby, a second option was analyzed that would extend the public utilities through the Sonsteby property south of Bunker Lake Boulevard. Refer to drawings in the report for details. Soil borings were taken in this area and the results were favorable, making this location a feasible option. The cost to extend the public utilities is estimated to be $724,883.46. The property owner will also be required to provide the permanent and temporary construction easements at no cost to the City for the project to move forward. At this point, even if the project does not move forward, there has been valuable information such as soil conditions and easement needs that have been identified that can be used in the future if and when a project is initiated. 0 When this project is pursued in the future a petition and fee will be required to update the information and prepare a new feasibility report. The new report would reflect current costs and requirements. 0 Mayor and Council Members December 4, 2007 Page 2 of2 ACTION REOUIRED The City Council is requested to approve the resolution rejecting the feasibility report and terminating Project 07-11, 14259 7th Avenue NW Sewer & Water Extension (Rosella Sonsteby). Respectfully submitted, 0~0. David D. Berkowitz Attachments: Reso1utio~ Feasibility Report (in side pocket ofpacke(' cc: Rosella Sonsteby, 4151 - 141st Avenue NW, Anoka, MN 55304 0 0 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION REJECTING THE FEASIBILITY REPORT AND TERMINATING PROJECT NO. 07-11 FOR THE IMPROVEMENT OF SANITARY SEWER & . WATER MAIN IN THE AREA OF 14259 7TH AVENUE NW WHEREAS, the City Council had previously approved Project 07-11, 14259 7TH Avenue NW ; and WHEREAS, the property owner is not willing to move forward with the project at this time. 0 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby reject the feasibility report and terminate Project 07~ 11, 14259 7TH Avenue NW. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 4th day of December ,2007 ,with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor 0 Victoria VoIK~-City Clerk G) 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US TO: Mayo, and Coun," M'm"'" ~ CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Wor s / City Engineer-:tiDP FROM: Jason J. Law, Asst. City Engineer SUBJECT: Order Feasibility Report/08-2A & 08-02B/2008 Overlays (08-2A, Northglen Area & 08-2B, Grow Oak View Estates) - Engineering DATE: December 4, 2007 INTRODUCTION The City Council is requested to order the preparation of a feasibility report for Projects 08-2A & 08- 02B, 2008 Overlays (08-2A, Northglen Area & 08-2B, Grow Oak View Estates). 0 DISCUSSION Identified in the City's proposed 2008-2012 Capital Improvement Plan are two development areas (Northglen Area and Grow Oak View Estates) where the roads are scheduled for reconstruction. The development areas are shown on the attached location maps. The developments have existing bituminous curb that will be replaced with concrete curb and gutter. The properties that benefit from the improvements will be assessed 25% of the total project cost as identified in the City's Roadway Reconstruction Assessment Policy. When reconstructing streets, the City's policy is to replace existing bituminous curb with concrete curb and gutter, reclaim the existing bituminous surface, construct storm sewer improvements as necessary, and pave a new bituminous surface. This has been a very effective reconstruction method since the City began the process back in 1996. Informational meetings were held with the residents in early November to discuss the projects and provide preliminary information. BUDGET IMPACT The street reconstruction projects would be funded from the City's Road & Bridge Fund and 25% of the total project costs would be assessed to the benefiting properties. ACTION REOUIRED The City Council is requested to approve the resolution ordering preparation of a feasibility report for Projects 08-2A & 08-02B, 2008 Overlays (08-2A, Northglen Area & 08-2B, Grow Oak View Estates). 0 Respectfully submitted, H~ Jason J. Law ./ ./ Attachments: Resolution & Location Maps CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA 0 RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF PROJECT NOS. 08-2A & 08-02B, 2008 OVERLAYS (08-2A. NORTHGLEN AREA & 08-2B, GROW OAK VIEW ESTATES). WHEREAS, the City Council of the City of Andover is cognizant of the need for the improvements, specifically Projects 08-2A & 08-02B. 2008 Overlavs (08-2A. Northalen Area & 08-2B, Grow Oak View Estates); and WHEREAS, the City Council proposes to assess the benefiting properties for all or a portion of the costs of the improvements, pursuant to Minnesota Statutes 429. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council is cognizant of the need for improvements. 0 2. The proposed improvement is hereby referred to the Director of Public Works / City Enaineer and he is instructed to provide the City Council with a feasibility report. MOTION seconded by Councilmember and adopted by the City Council at a reaular meeting this 4th day of December , 2007 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor 0 Victoria Volk - City Clerk ~ City of Andover - 2008 Overlays - Grow Oak View Estates 17413 "'" 17348 "'" 17301 11185 17120 I- if) l.Ll '>< 0 I Z I -0: ! ~ Reference Map 17101 Map Scale: 1 inch = 500 feel 9 Map Date: 10/19/2007 Data Date: October 10, 2007 Sources: ANDOVER GIS ANOKA COUNTY ASSESSOR Disclaimer. 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ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: FROM: Vicki V olk, City Clerk SUBJECT: Approve 2008 Liquor, Tobacco and Used Vehicle Licenses DATE: December 4, 2007 INTRODUCTION Liquor, tobacco and used vehicle licenses expire on December 31, 2007. DISCUSSION 0 The following have applied for renewal of their licenses and paid the appropriate fees: Off Sale Intoxicatinz Lic/Uor Clocktower Wine & Spirtis Tobacco Oasis Market Walgreens Tarmers Station- Used Vehicle Sales Twin Rivers Auto Sales ACTION REOUlRED Council is requested to approve the above licenses for the period January 1,2008 through December 31, 2008. 0 Respectfully submitted, 0 ~'Ua Vicki V olk City Clerk Attach: License applications 0 0 ~ Minnesota Department of Public Safety o:~: Alcohol and Gambling Enforcement 444 Cedar Street, Suite 133 St. Paul, MN 55101-5133 651-201-7507.m 651-282-6555. Fax 651-297-5259 RENEWAL OF LIQUOR, WINE, CLUB OR 3.2% LICENSES No license will be approved or releaseduntilthe.$20 Retailer ill Card reeis received by MN Liquo; Control' (3.2% Licenses exempt) Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City Clerk/County Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City Clerk/County Auditor are also required by M.S. 340A.404 S. 3 to report any license cancellation. License Code DFSL License Period Ending 12/.31/20~ 19255 City/County where license approved. Andover" Licensee Name Clocktower" Wine &. Spit'its Inc. Trade Name Clockto\'>ier" (")ine ., Spidts r..... Licensed Location adcb:ess 15J.90 Blu.ebir"d CO.... NW #J.lZ19 '~.J .... City, State, Zip Code ~1ncio'''l1?f"'':! i'lN 553l2i4 Business Phone '7 E,3 / '~r.34-'!Zt:l. :1. {~ LICENSE FEES: Off Sale $ On Sale $ Sunday $ i::(llli.i. 0~; 0.00 0.01Z! By signing this renewal application, applicant certifies that there has been no change in ownership on the above named licensee. For changes in ownership, the licensee named above, or for new licensees, full applications should be used. See back of this application for further information needed to complete this renewal. Apolicant's signature on this renewal confirms the following: Failure to reoort anv of the following wiJI result in fines. 1. Licensee confirms it has no interest whatsoever, directly or indirectly in any other liquor establishments in Minnesota. If so, give details on back of this application. 2. Licensee confirms that it has never had a liquor license rejected by any city/township/county in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 3. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of th.is renewal, then sign below. 4. Licensee confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 5. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, then sign below. 6. Licensee confirms that Workers Compensation insurance is in effect for the full license period. Licensee has attached a liquor liability insurance certificate that corresponds with the license period in city/county where license is issued. $100,000 in cash or securities or $100,000 surety bond may be submitted in lieu of liquor liabil- ity. (3.2 % liquor licenses are exempt if sales are less than $25,000 at on sale, or $50,000 at off sale). - - e correct and license has been approved by city/county.) r:ity r:lerk/r:ounty Auditor SiV'atnre Date (Signature certifies that renewal of a liquor, wine or club license has been approved by the city/county as stated above.) r:onnty Attorney SiV'atnre Date County Board issued licenses only (Signature certifies licensee is eligible for license). Police/Sheriff SiV'ahIre D;:!te (Signature certifies licensee or associates have not been cited during the past five years for any statellocalliquor law violations (criminal/civil). Report violations on back, then sign here. PS 9093-05 0 'ANDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TOBACCO AND 3.2% MALT LIQUOR LICENSE RENEWAL APPLICATION Business Name wo19 (ehn2) # 2018 Business Address a'?J 4- ~untvllcJla- R\vd Business Telephone Number.....::] b'2:> - 15'2+- "4 9C] Business Owner \;J OLl:\ fQ.Q;r\ Co, Owner's Address 9, o. box: go \, 1)~\~eYciLl T l-bOO15 0 Owner's Telephone Number <641'1"" '6 ) 5 - 4lo I 't5 R\LhGt\ d ,,) €-{te "( Manager's Name Type of License: (Check each license being applied for) Retail Sale of Tobacco ~ Off-Sale 3_2% Malt Liquor On-Sale 3.2% Liquor Vandana Kan~u~ \rOM~tU\O~~ L.icense speclallst 647/315-4618 Applicant's Name (Print) Applicant's Signature License Fees: . Retail Sale of Tobacco: $250.00 Receipt # Off-Sale 3.2% Malt Liquor: $75.00 0 On-Sale 3.2% Malt Liquor: $200.00 Action by City Council: Approved _ Denied Date 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US RENEWAL APPLICATION Used Vehicle Sales Business License Application Required Documents: . Completed Application Form . Vehicle Sales License Fee: $105.00 . Copy of State Dealers License . Workers Compensation Form IV ( It Person Applying For License: First Name'::Joserh.. Middle Name hl'l Last Name '0\,,,,- \)C( ''"~ Home Address [(,,35'1 Gl,,,~ [0 t" S;--j i\.Jlt). Home Phone (Ol')"-;II?'"3/(d- Business Phone 7(,,3 .'){;)-{714 Fax 7&3>" '-('();), 0;)70 0 I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 3151 of each year. Lack of payment of annual licensing fee shall be cause for revocation oflicense. c;~LJ;_/ -" If- dr-c)? Date SI a . 0 . .-' '-' :> ~ - - wi Z - ='" :; <; - ~ ""! ~ :> s z .. -- '" ~ 0 ~ -- ....: -, "" ~ ~ .. :; :>.... ~ 0 ~ > z=" ~ ~ :; ~tO :> > 0.... - r- (1) Z -<~ Z ~ ~O - 0-03 ~ """ Q) "'" ,?e - z T'J1 0 ~~ -< e - rJ:1 ~ ::: (1) -3 ~ Zt"' ~ al tit> rJ:1 =: >- > ['-!j ~ u..- .... t.H~ e (:' ~ =['-!j o....l 0-03 . > ~= ~ r :::c t"' 0 r" :"l L' -<: rJ:1 ~ -. ;1 ~ tit 0 .... ~ QQ 0 rJ:1 .... (1) ""l :J en ~ CD - z ~ () z X '";l "".l - .... (1) ~ iP ""! wi - """ ~ ~ :> :>" - ::I ~ .., r.n ...:::..:./': "" - -3 z ;!: "" :T' :r ""! .... ,...... Z :::: rn- 0 ,... ~. ~ -. .,.; :.r. ~ .!: Z ~ - -+- ~ ~ '",:I .. -3 ",,- > ...:;' ~ .... -. ~/1 .... 0 ~ >- fll - = Q) "I! e ~ <: = -. rJ:1 = ,...... ~ ['-!j QQ ; ;1 CD III ~ ~ ~ ~ , ;jJ S -< @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: 2008 Improvement Projects & Equipment DATE: December 4, 2007 INTRODUCTION The Andover City Council is requested to approve the following 2008 Improvement Projects and Equipment. DISCUSSION The Andover City Council, as part of the November 20, 2007 Council meeting, officially adopted the 2008 - 2012 Capital Improvement Plan and on December 18,2007, will officially adopted the 2008 Annual Operating 0 Budget. Included in the operating budget are the following improvement projects and equipment funded by various revenue sources: Project Amount Funding Source Additional Basketball Hoop $ 7,500 Community Center Kitchen Equipment - Fryer/Grill 9,500 Community Center Phone System (shared w/ Equip Bond) 20,000 Water & Sewer EF New Track Backhoe 70,000 Enterprise Funds Truck Mounted Attenuator (shared w/ Equip Bond) 10,000 Water & Sewer EF $117,000 BUDGET IMPACT The improvement projects and equipment were part of the 2008-2012 Capital Improvement Plan and budgeted in the 2008 Operating Budget. ACTION REQUESTED The City Council is requested to approve moving forward with the 2008 Improvement Projects and Equipment and authorize staff to start the procurement process for acquiring the equipment. 0 Respectfully submitted, ti?5~ Lee Brezinka C I T y 0 F 0) 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Reimbursement Resolution / 2008 Equipment Purchases DATE: December 4, 2007 INTRODUCTION The Andover City Council is requested to approve the reimbursement resolution to provide reimbursement for the equipment purchases approved through the 2008-2012 City of Andover Capital Improvement Plan (CIP) and the annual budget process. DISCUSSION The Andover City CoUncil, as part of the November 20, 2007 Council meeting, officially adopting the 2008- 0 2012 Capital Improvement Plan and on December 18,2007 will officially adopt the 2008 Annual Operating Budget that included $670,000 for General Obligation Equipment Notes planned for purchasing Public Safety and Public Works equipment (see Exhibit A). BUDGET IMPACT The equipment purchases were part of the 2008-2012 Capital Improvement Plan and budgeted in the 2008 Operating Budget. ACTION REOUESTED The City Council is requested to approve the attached resolution providing for reimbursement of the equipment purchases. The City Council is also requested to authorize staff to start the procurement process for acquiring the equipment. Reimbursement Resolution Exhibit A 0 0 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. WHEREAS, the Internal Revenue Service has issued Section 1.103-18 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time of the issuance of the bonds; and WHEREAS, the Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure; and WHEREAS, the City desires to comply with requirements of the Regulations with respect to o certain projects hereinafter identified; NOW THEREFORE BE IT RESOLVED that the City of Andover, Minnesota adopts a "declaration of official intent" pursuant to Section 1.103-18 of the Regulations. 1. Official Intent Declaration (a) The City proposes to undertake the following projects described on Exhibit A attached hereto. (b) Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103-18(1 )(2) of the Regulations or (iii) expenditures constituting preliminary expenditures as defined in Section 1.103(1 )(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. (c) The City reasonably expects to reimburse the City expenditures made for costs of designated projects out of the proceeds of debt (the "Bonds") to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1.150-1 (h) of the Regulations. (d) This declaration is a declaration of official intent adopted pursuant to Section 1.103-18 0 of the Regulations. 2. BudQetarv Matters. As of the date hereof, there are no City funds reserved, allocated on a long-term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a long-term bases or otherwise set aside) to provide permanent financing for the expenditures related to the projects, other than pursuant to the issuance of the Bonds. This resolution, 0 therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 3. FilinQ. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the City Clerk at the City Hall (which is the main administrative office of the City) during normal business hours of the City on every business day until the date of issuance of the Bonds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case reimbursement of a fund or account in accordance with Section 1.1 03-18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statute, which would apply to the unspent proceeds of the Bonds. MOTION seconded by Councilmember and adopted by the City Council of the City of Andover on this day of with Councilmembers voting in favor o of the resolution, and Councilmembers voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk 0 Exhibit A CITY OF ANDOVER 0 Project Description: Phone System $ 80,000 Facility Maintenance Vehic1e 50,000 Replacement - Fire Tanker #31 295,000 Replacement - Utility Box on Sign Truck 20,000 Replacement - Sign Truck #410 85,000 Replacement - Hot Asphalt Box 40,000 Truck Mounted Attenuator 25,000 Extend Frame on Truck #196 for add'l Attachments 75,000 $ 670;000 0 0 @ 0 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Dan Winkel, Fire Chief ./J.uJ. SUBJECT: Request to Purchase Pneumatic Rescue Bags DATE: December 4, 2007 INTRODUCTION The fire department is requesting the Mayor and City Council authorization to purchase new pneumatic rescue bags used for lifting heavy objects. The funding for this purchase will come from the 2007 fire department Capitol Equipment budget. DISCUSSION 0 The fire department has realized that the current air rescue bags have reached their recommended life span and need to be replaced. The 2007 fire department Capitol Equipment budget has $30,000 funded for the update of hydraulic rescue tools and equipment. Staffis proposing to use approximately $12,000 to $15,000 of the $30,000 available to update the air bags currently in use. The remaining balance will be used to purchase one or two, if possible, new portable hydraulic rescue tools with power supplies to run the tools. The new hydraulic tools will be small enough for one person to carry to a remote location when vehicles can not drive to them. The plan is to keep the new hydraulic rescue tools on the new rescue trucks at Stations #2 and #3. BUDGET IMPACT There will be no other budget impact. RECOMMENDATION Staff is recommending that the Mayor and City Council authorize the use of up to $15,000 from the 2007 Fire Department Capitol Equipment fund to purchase new rescue air bags. The remaining funding identified to purchase hydraulic rescue equipment will be used to purchase at least one or two small, portable hydraulic rescue tools with power supplies. );:-;j:t/ Dan Winkel, Fire Chief 0 @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US - TO: Mayor and Councilmembers CC: James Dickinson, City Administrator FROM: Dana Peitso, Human Resources Manager SUBJECT: Approve City Administrator Review DATE: December 4, 2007 INTRODUCTION The City Council held a special executive session on November 27,2007, to evaluate the performance of the City Administrator James Dickinson. DISCUSSION 0 The evaluation of the City Administrator, James Dickinson, was conducted in an executive session by the City Council as permitted by state open meeting laws. In summary review of the Council's discussion with the City Administrator, it was determined that City Administrator Dickinson exceeds the expectations ofthe City Council. The City Admiilistrator was evaluated in the areas of Council relations, fiscal management, personnel, supervision, leadership, intergovernmental relations and community relations. This year the review included 360-degree feedback from the management team and selected staff. BUDGET IMPACT The City Council authorized the progression of City Administrator James Dickinson from the current rate of $1 08, I 03 annually to $114,790 annually, and continue to put $5,344 into deferred compensation. This includes a 3.0% COLA and has been budgeted for in the 2008 budget. In addition the City Council is changing Mr. Dickinson's mileage reimbursement from $200 monthly to $300 monthly. ACTION REOUESTED Council is. requested to approve the results of City Administrator Dickinson's performance reviews as satisfactory and authorize a compensation adjustment as noted effective January 1, 2008. A copy of the City Administrators contract is attached for your review and approval. Respectfully submitted, 0 #~~ Dana Peitso EMPLOYMENT AGREEMENT 0 FOR JAMES DICKINSON THIS AGREEMENT, made and entered into this 4th day of December 2007, by and between the CITY OF ANDOVER, MINNESOTA, a municipal corporation (hereinafter the "CITY") and JAMES DICKINSON, (hereinafter "EMPLOYEE"). WITNESSETH: WHEREAS, the CITY is a municipal corporation in the State of Minnesota; and WHEREAS, the EMPLOYEE has applied for the City Administration position with the CITY, which is appointed for an indefinite term by the City Council of the CITY OF ANDOVER and is subject to removal by a majority vote of the City Council; and WHEREAS, the EMPLOYEE will be classified as a supervisory employee pursuant to Minn. Stat. 179A.03,subd.17;and WHEREAS, the CITY desires to employ EMPLOYEE, and to secure and retain his services, and to encourage effective, professional and efficient execution of their responsibilities by assuring EMPLOYEE'S morale, security, and independence, and to deter nonfeasance, malfeasance, and 0 dishonesty in said position, and to require and secure for the CITY the full and undivided efforts of the EMPLOYEE, and to provide a just and reasonable provision for the termination of EMPLOYEE'S services at such future time as either party may desire; and WHEREAS, the EMPLOYEE agrees to serve the CITY on the terms and subject to the benefits, inducements, and conditions herein set forth and agreed to by the parties, which have been negotiated and agreed to by the parties for their mutual benefit; NOW, THEREFORE, IN CONSIDERATION of the mutual covenants and agreements set forth herein, the EMPLOYER and the EMPLOYEE agree as follows: SECTION 1 - RECITALS The parties adopt and acknowledge the recitals hereinabove as part of this Agreement. SECTION 2 - DUTIES Subject to the provisions for removal as provided in this Agreement, the CITY will employ EMPLOYEE as City Administrator, to perform the functions, duties and powers of said position as established under Minnesota law and under the ordinances of the CITY. EMPLOYEE will faithfully and diligently perform all ofthe duties, responsibilities and powers so vested, delegated, or assigned, and shall obey all laws of the United States and of the State of Minnesota and all ordinances of the CITY. EMPLOYEE will not 0 engage in any activities or conduct which are foreseeably likely to bring dishonor or disrepute to his 1 position or to the CITY. 0 SECTION 3 - TERMS OF EMPLOYMENT EMPLOYEE will serve "at will" as City Administrator for the CITY for an indefinite term, in accordance with the City Ordinances. However, this Agreement shall be automatically renewed for successive one (1) year terms, unless EMPLOYEE is terminated as provided here within. EMPLOYEE'S tenure, service, and authority as City Administrator of the CITY shall be subject to immediate termination with or without cause as provided by Section 1-6-2E of the Andover Code of Ordinances. The EMPLOYEE shall be considered terminated at the date and time determined by the City Council, but the EMPLOYEE shall be entitled to benefits as hereinafter stated. EMPLOYEE may resign from his position as City Administrator at any time, with thirty (30) calendar days advance written notice to the City Council, unless otherwise agreed to by the EMPLOYEE and the CITY. Should the EMPLOYEE fail to give the required thirty (30) calendar day written advance notice, the EMPLOYEE forfeits all rights established by this contract unless agreed to by both parties. SECTION 4 - SEVERANCE PAY UPON TERMINATION In the event EMPLOYEE is terminated because of his conviction for an illegal act involving personal gain to EMPLOYEE, or is immediately terminated for any violation of the terms in the CITY Personnel 0 Policy, then the CITY shall have no obligation to pay the termination benefits. In the event that EMPLOYEE is terminated by the CITY, the CITY agrees to pay EMPLOYEE at the time of his last pay check a lump sum cash payment equal to four (4) months aggregate salary and to continue to provide pay for the benefits set forth in Section 8 for a period offour (4) months following termination. In the event that EMPLOYEE that EMPLOYEE has been unable to perform the duties and responsibilities of his position for a period of six (6) months due to a disability or at such earlier time that the EMPLOYEE is determined to be permanently unable to perform the duties and responsibilities of his or position due to a disability, then in that event, the CITY agrees to pay EMPLOYEE at the time of his last pay check a lump sum, at the discretion of employee, equal to six (6) months aggregate salary and to continue to provide pay for the benefits set forth in Section 8. for a period of six (6) months following termination. If the CITY at any time during the employment term reduces the salary or other financial benefits of EMPLOYEE in a greater percentage than across-the-board reduction for all employees, or if the CITY refuses, following written notice, to comply with any other provisions of this Agreement benefiting EMPLOYEE or EMPLOYEE resigns following a formal suggestion by the CITY that he or she resign, then EMPLOYEE may, at his option, be deemed to be terminated on the effective date of EMPLOYEE'S resignation and the EMPLOYEE shall also be entitled to receive the termination benefits set forth above. If EMPLOYEE voluntarily resigns his position with the CITY, there shall be notermination pay. 0 Upon discharge or resignation for any reason, EMPLOYEE shall be entitled to payment in the amount of 2 the EMPLOYEE'S total accumulated annual leave and any other benefit provided to employees in this 0 document or under the Personnel Policy. Any payments due under paragraphs 2, 3 or 4, may be paid either in a lump sum payment or in equal bi- weekly installments until paid in full at the employees discretion. SECTION 5 - COMPENS~TION The CITY will pay EMPLOYEE for his services in accordance with the terms and conditions outlined in the City's Compensation Plan. The CITY shall pay EMPLOYEE for his services as City Administrator a bi-weekly gross salary of$4.415.00. The City Council shall review, and consider an increase to EMPLOYEE'S salary as per CITY pay plan on an annual basis. The CITY shall contribute to EMPLOYEE'S Public Employees Retirement Association ("PERA") account in the amount prescribed by law. The CITY shall contribute $5,344 annually on a bi-weekly basis to EMPLOYEE'S account towards a deferred compensation program currently provided by the CITY, and thereafter on an annual basis, the City Council shall review and consider an increase in the contribution at each review. The CITY shall provide a $300 monthly vehicle allowance for the use of EMPLOYEE'S personal vehicle on CITY business, in lieu of reimbursement of mileage and thereafter on an annual basis, the City Council shall review and consider an increase to the monthly vehicle allowance. The CITY shall 0 have no obligation to make this payment after EMPLOYEE'S termination date. EMPLOYEE is eligible to submit for additional reimbursement of mileage, if substantiated miles exceed the vehicle allowance. SECTION 6 - GOVERNMENTAL AND PROFESSIONAL ASSOCIATIONS At the discretion of the City Council, the CITY will pay the dues and subscription fees of EMPLOYEE for such national, regional, state and local governmental, professional, and service associations and organizations, including institutions of higher education, which the City Council determines are reasonably necessary for the EMPLOYEE'S professional participation, certification, advancement, improvement and growth, and which will benefit his service to the CITY, as may from time to time be approved in advance by the City Council upon the EMPLOYEE'S written request. SECTION 7 - PROFESSIONAL DEVELOPMENT AND TRAVEL The CITY will payor reimburse EMPLOYEE for his reasonable time and subsistence expenses in attending meetings and events at which EMPLOYEE represents the CITY, or which are reasonably necessary or desirable for EMPLOYEE'S professional development, or which are reasonably required by Employee's membership in an organization, association or committee for which the City pays the Employee's or the City's membership dues. Every other year, as determined by the employer, the EMPLOYEE should be encouraged, at CITY expense, to attend a national conference in the employee's 0 field of responsibility. 3 The CITY will payor reimburse the reasonable travel and subsistence expenses of EMPLOYEE for 0 attendance at short courses, institutes and seminars relating to municipal government, finance, and management which are reasonably necessary for EMPLOYEE'S professional development and which will benefit his service to the CITY. Employee will not attend any such course, institute or seminar out- of-state if an equivalent or comparable course, institute or seminar is offered in Minnesota. The amounts and rates for reimbursement or payment of EMPLOYEE'S travel and subsistence expenses shall be determined in accordance with reasonable regulations applicable to all City employees adopted by the City Council as part of the City's Personnel Policy. Any costs associated with the conference or travel that exceed budgeted amounts shall be the responsibility of the employee. SECTION 8 - LIFE, HEALTH DENTAL AND LONG-TERM DISABILITY BENEFITS The CITY will provide Life, Health, Dental and Long-short term disability in the same marmer as for other non-union employees. SECTION 9 - HOLIDAYS, ANNUAL LEAVE, and COMPENSATORY TIME The CITY shall provide EMPLOYEE the same holidays, and armualleave benefits as other non- union employees as provided in the City's Personnel Policy. The CITY shall provide EMPLOYEE armualleave benefits at the 10+ year's benefits rate. The EMPLOYEES tenure will be calculated from his original hire date of November 15,1999. 0 The CITY understands that the duties of the City Administrator require a great. deal of time outside normal business hours, and for that reason the EMPLOYEE make take reasonable compensatory time off during normal business hours, so long as the taking of such compensatory time does not linduly interfere with performance of his duties. The City shall have no obligation to pay any unused Compensatory time, upon termination of EMPLOYEE. SECTION 10 - OTHER TERMS OF EMPLOYMENT The CITY will defend and indemnify EMPLOYEE to the extent required by Minn. Stat. 466.07. The City shall defend, indemnify, and hold harmless Employee against any and all civil claims, demands, suits, actions, or proceedings of any kind or nature arising out of performance by Employee of his official duties and responsibilities as City Administrator. This indemnification shall not apply to any criminal proceedings which may be filed against the Employee. The CITY shall furnish and provide EMPLOYEE with insurance protection including comprehensive general Jiability and errors and omissions coverage applicable to all acts or omissions of EMPLOYEE arising out of his employment. SECTION 11 - GENERAL PROVISIONS 0 Whenever in this Agreement reference is made to any action of the City Council, such reference shall 4 mean collective action in an official meeting. 0 The CITY will make reasonable appropriations or will budget reasonable amounts, in accordance with the law and with the City Ordinances, for all benefits, payments and reimbursements to which EMPLOYEE is entitled under this Agreement. This Agreement shall be govemed by and shall be construed in accordance with the laws of the State of Minnesota and the ordinances of the City. This Agreement shall be in effect from and after the 1 st day ofJ anuarv 2008. Unless otherwise terminated or modified in accordance with the provisions set forth in this Agreement. This Agreement shall be terminated upon the occurrence of any of the following events: a. the occurrence of an event outlined in Section 3 of this Agreement; b. the mutual agreement of Employer and Employee; c. the death of EMPLOYEE. In such event, EMPLOYEE, or the estate of the EMPLOYEE, shall be paid all compensation as provided in this Agreement; d. upon the written notice of either party to terminate this Agreement, provided that such notice shall be effective thirty (30) days after the other party receives the written notice; e. EMPLOYEE has been unable to perform the duties and responsibilities of his position for a period of six (6) months due to a disability or at such earlier time that the . EMPLOYEE is determined to be permanently unable to perform the duties and responsibilities of his position due 0 to a disability; ENTIRE AGREEMENT. This is the entire agreement between the parties. Except as provided above, it supersedes all prior agreements and understandings between the parties relating to the employment of EMPLOYEE and the termination of such employment. This Agreement may not be changed or terminated orally. No modification, termination or attempted waiver of any of the provisions of this Agreement shall be valid unless in writing signed by the party against whom enforcement is sought. HEADINGS. The headings contained herein are for reference only and shall not affect the meaning or interpretation of any provision of this Agreement. NO WAIVER. The waiver by any party of a breach of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach. If any section, provision, condition or term of this Agreement, or application thereof to any circumstance, shall be held to be invalid or unenforceable for any reason by any court of competent jurisdiction, the remaining portions or applications hereof as can be given effect without the invalid or unenforceable provision or application shall remain in full force and effect, and to this end the provisions of this Agreement are declared to be severable. IN WITNESS WHEREOF, the CITY and EMPLOYEE have approved and executed this Agreement on 0 this day of, 2007. 5 0 CITY By: Its Mayor And: Its City Clerk 0 0 6 C20 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Truth in Taxation Hearing - 2008 Budget DATE: December 4, 2007 INTRODUCTION This year the Andover City Council is required to hold Truth in Taxation meetings. These meetings give the public the opportunity to comment on the proposed 2008 budget and tax levy. DISCUSSION The first hearing date (December 4, 2007) selected by the City Council is for the initial hearing to present the proposed levy and budget to the public. If the initial hearing is not sufficient for all public comment and further discussion is required, a continuation hearing will be necessary. The date and time of continuation hearing must be announced before the close of the initial hearing. The continuation hearing must occur at least 5 but no more than o 14 business days after the initial hearing. If a continuation hearing is not necessary, the City must announce the date and time of a subsequent hearing for the official adoption of the final levy and budget. The announcement must be made prior to the end of the initial hearing. Attached is some basic fmancial data that will be reviewed with the Council at the meeting as listed: Pg.l Truth in Taxation Advertisement Pg.2 Valuation Estimates Pg.3 2008 Budget Summary By Fund Type Pg.4 2008 Budget Sununary By Revenue and Expenditure Type Pg.5-10 2008 Budgets By Fund Type Pg.ll 2008 General Fund Revenues By Type Pg.12 2008 General Fund Expenditures By Function Pg. 13-15 Resolution to Approve 2008 Budget and Tax Levy A more detailed presentation that will be provided at the hearing similar to past budget workshops. ACTION REOUlRED The Andover City Council is requested to review the attached financial data in preparation for the Truth-in- Taxation hearing. Attachments 0 Notice of Proposed Total Budg _ t and Property Taxe The Andover City Council will hold a public hearing on its budget and on the amount of property taxes it is proposing to collect to pay for the costs of services the City will provide in 2008. SPENDING: The total budget amounts below compare the City's 2007 total actual budget with the amount the City proposes to spend in 2008. 2007 Total Proposed 2008 Change from Actual Budget Budget 2007 - 2008 $22,016,231 $21,722,782 <1.33>% TAXES: The property tax amounts below compare that portion of the current budget levied in property taxes in the City of Andover for 2007 with the property taxes the City proposes to collect in 2008. 2007 Proposed 2008 Change from Property Taxes Property Taxes 2007 . 2008 $9,281,427 $10,118,718 9.02% LOCAL TAX RATE COMPARISON: The following compares the City's current local tax rate, the City's tax rate for 2008 if no tax levy increase is adopted, and the City's proposed tax rate for 2008. 2007 2008 Tax Rate if 2008 Proposed Tax Rate NO Levy Increase Tax Rate* 31.003% 28.875% 31.414% Attend the Public Hearing All Andover city residents are invited to attend the public hearing of the City Council to express their opinions on the budget and on the proposed amount of 2008 property taxes. 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ClQ.Q.O o @ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA 0 RES. NO A RESOLUTION ADOPTING THE CITY OF ANDOVER 2008 BUDGET AND 2008 PROPERTY TAX LEVY TO BE CERTIFIED TO THE COUNTY AUDITOR. WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and WHEREAS, the City of Andover receives significant financial support from its residents through the payment of property taxes; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, Minnesota State Law requires the City to certifY to the County Auditor an adopted tax levy and budget prior to December 28,2007; and WHEREAS, Minnesota State Law requires the City to certifY to the State of Minnesota Department of Revenue an adopted tax levy by December 28, 2007. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2008 City of Andover Budget and the 2008 property tax levy totaling $10,153,718 as listed on Attaclunent A. BE IT FURTHER RESOLVED that the City Council of the City of Andover hereby establishes the 2008 City of Andover Budget by fund type as follows: REVENUES EXPENDITURES 0 General Fund $ 8,811,132 General Fund $ 8,885,654 Special Revenue Funds 1,923,905 Special Revenue Funds 2,087,887 Debt Service Funds 5,732,054 Debt Service Funds 5,737,763 Capital Projects Funds 7,728,527 Capital Projects Funds 6,191,856 Enterprise Funds 4,163,786 Enterprise Funds 4,238,480 Internal Service Funds 867,079 Internal Service Funds 900,195 Total $ 29,226,483 Total $28,041,835 Adopted by the City of Andover this _day of December 2007. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk 0 0 0 STATE OF MINNESOTA) COUNTY OF ANOKA ) CITY OF ANDOVER ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. _ adopting the City of Andover 2008 Budget and 2008 Property Tax Levy with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this _ day of December 2007. Victoria Volk - City Clerk 0 0 @ CITY OF ANDOVER, MINNESOTA Proposed 2008 Property Tax Levy 0 2008 Proposed Levy General Fund Levy $ 6,526,135 Debt Service Funds Levy 2004A G.O. Capital Improvement Bonds 374,934 2004 EDA Public Facility Revenue Bonds 934,203 2005B G.O. Capital Improvement Bonds 122,622 2006B G.O. Equipment Certificate 171,832 2007 G.O. Equipment Certificate 235,806 2008 G.O. Equipment Certificate 165,000 2008 G.O. Open Space Bonds 162,900 Total Debt Service 2,167,297 Other Levies Capital Projects Levy 0 Capital EquipmentJProject 210,000 Parks Projects 57,680 Road & Bridge 1,107,341 Pedestrian Trail Maintenance 50,265 Lower Rum River Watershed 35,000 Gross City Levy $ 10,153,718 0 ~ t!D 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works/City Engineer ~ FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Consider Changes/Guidelines for Field Usage by Youth Athletic Associations - Engineering DATE: December 4, 2007 INTRODUCTION This item is in regard to considering the proposed changes to the Guidelines for Field Usage by Youth Athletic Associations as recommended by the Park & Recreation Commission. DISCUSSION Now that the City has had an opportunity to apply the guidelines through the one season trial period, the Park and Recreation Commission at their last meeting of November 15, 2007 reviewed the Guidelines to determine if the Guideline requirements should continue for next season and beyond and if so what recommended changes should be made. The Commission agreed that yes the City should continue with having the Guidelines. The.Commission is also recommending that changes be made to the guidelines. The recommended changes are as follows: . The first recommended change is in regard to Section 2.1.1. This change is being made to clarify the number of participants based on the previous year participation. As you may recall from last spring, there was some question from one of the associations as to if the number of participants from Andover were accurate or not which is provided on the field application that the associations are required to fill out each year for use of the fields. . The second change is to add in a Section 4 in regard to damage in the parks from use of the facilities or litter/cleanup of the parks after use of the facilities by the associations or groups. The added language that is being recommended is as follows: ''To protect the City's investment to the park facilities. the association or 2roup must acknowled2e in writin2 that if dama2e has been done to a facility or the site was not cleaned UP bv the responsible association or l!l"OUP. the City will repair the dama2e or cleaned UP the site and the City will invoice the responsible association or 2roup based on time and materials as determined by the Director 0, of Public Works, Failure to pay the invoice within 30 days of receipt may result in not allowin2 the association or 2roup the use of the fields until such time payment is made to the City". 0 Mayor and Council Members December 4, 2007 Page 2 of2 Note: The Public Works Parks Department is recommending this be included in the Guidelines due to damage that has occurred to some of the facilities and the litter issues the City has had over the past few years. One example of damage the City has had recently during this past summer is baseballs being hit against the new fence at Andover Station North ball fields for batting practice. The Director of Public Works is recommending that a damage deposit fee of $2500 be submitted prior to the use of the facilities. The damage deposit fee or the remaining deposit (if the deposit was used) will be return based on a request from the association at the end of each season rather than invoicing the responsible association or group for the damage or failure to clean up the park. If the City Council approves the invoicing method as the preferred option, a 15% administration fee should also be charged to handle the invoicing and paper work process. ACTION REOUIRED The City Council is requested to consider approval of the changes to the Guidelines for Field 0 Usage by Youth Athletic Associations as recommended by the Park and Recreation Commission. Respectfully submitted, ~~ Todd J. Haas Attachments: Guidelines for Field Usage by Youth Athletic Associations ./ cc: Dan Masloski, Park & Recreation Chair 0 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Guidelines for Field Usage by Youth Athletic Associations 1. Guideline Statement A key goal of the City of Andover's Parks & Recreation Commission's function is to provide a rich variety of recreational opportunities to residents in the most cost efficient manner possible. To achieve this goal, the City will emphasize a partnership with Andover's volunteer organizations to plan, organize, and implement youth recreational programs both as a means of containing service costs and as a method of ensuring a community-based program. 0 2, Procedures The City may recognize any number of associations based on the availability of resources and determination of the benefit to the community by the Parks & Recreation Commission. To qualify as a recognized City of Andover youth athletic association, the association must provide: 2,1.1. Unless specified by sanctioning or governing bodies, youth sports program(s) must be open to all residents (regardless of their school affiliation). The programs shall be targeted to have a minimum of 51 % participation from Andover residents based on the nrevious vear narticination in that association, The number of narticinants must be obtain from the State ore:anization for which that narticular association is ree:istered or the nresident of the narticular association must sie:n a affidavit as to the accuracv of the number of narticinants from Andover, 2,1.2. Democratic procedures and elections that ensure input from the residents regarding the program and policies. The Parks Coordinator shall be provided a copy of the group's by-laws with the required field application. 2,1.3. All associations must provide verification that they have 501C3 or equivalent non-profit status with the State of Minnesota. 0 2,1.4, Certificate of insurance, which also names the City of Andover as "Additional Insured". H:\Engineering\ProposedGuidelines for field usage Youth Athletic Associations Policy.doc 0 2,1.5, Established grievance procedures, as outlined by association by-laws. 2,1.6, Duplication of sport offering by associations is not encouraged. Example: If more than one recognized association offers the same level of competitiveness, this shall trigger the field allocation clause. The number of Andover residents within each of the associations will determine the percentage of fields that will be allocated to the particular association. 2,2. In return, qualifying associations will receive from the City; priority use of City- owned facilities. This means that all required information/documentation must be provided by the association to the City of Andover before an application submitted by that association can be accepted for use of the City's facilities. Note: The Park and Recreation Commission has the authority to review the number of fields that are being]equested by the association. The final determination will be made by the Park and Recreation Commission based on need for the association. Acknowledgment of the groups as providers of their respective sport offerings. As part of this, the City does not offer programs in these areas, but refers resident to these , organizations. 2,3, Youth athletic associations are valued partners to the City in providing organized recreational opportunities. Consequently, serious conflicts arising within or 0 between associations and resident groups that threaten the quality of those recreational opportunities are of concern to the City. 2.4, Barring a legal imperative to the contrary, the City's role in resolving such conflicts is limited to encouraging the association board and party in conflict to work through the problem, according to existing by-laws, with staff representatives providing facilitation and information, as needed. 3, Responsibility The Parks Coordinator or a city representative will work with the various athletic associations to ensure the responsibilities are being met. Staff through the grievance procedure addresses concerns from the general public. 4. Association Costs To orotect the Citv's investment to the Dark facilities, the association or e:rouo must acknowlede:e in writine: that if damae:e has been done to a facilitv or the site was not cleaned uo bv the resoonsible association or !!rouo. the Citv will reoair the damae:e or cleaned uo the site and the Citv will invoice the resoonsible association or e:rOUD based on time and materials as determined bv the Director of Public Works, Failure to Dav the invoice within 30 days of receiot may result in not allowine: the 0 association or e:rouo the use of the fields until such time Davment is made to the Citv, H:\Engineering\ProposedGuidelines for field usage Youth Athletic Associations Policy.doc @ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: December 4, 2007 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on Public Improvement Projects 0 4. Meeting Reminders 5. Miscellaneous Activities Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. 0 Or\~ i f\ oj) DATE December 4. 2007 I1':EMS:GIVEN TO TI'IEGIIYf\COONClIL.. . > Feasibility Reportl07-11/14259 - 7th Avenue NW Sewer & Water Extension (Rosella Sonsteby ....Pl;E"SE..ADDRES$;r..ES~/ITENl5i.,A!.~al~jME~1!INGiic)R.Teijll}mf.t~,.~"i.'.. ... . THE NEXT AGENDA;< ... < ,.H~NJi(YPO,.. G:\STAFF\RHONDAAIAGENDA\CC L1ST.doc . t .' . . . . . . . . . . t . . . . . . . .' . . . t . . . . . FEASIBILITY REPORT ~ . 7th Avenue NW Utility Extension . , City Project No. 07-11 . City of Andover . December 4, 2007 . . Project Number: 000171-07005-0 . t ~ Bonestroo .. . . , . 2335 Highway 36 W . 51. Paul, MN 55113 Tel 651-636-4600 . . Fax 651-636-1311 . www.bonestroo.com . . # Bonestroo . November 15, 2007 , ~ Dave Berkowitz . City of Andover 1685 Cro5stown Boulevard NW . Andover, MN 55304 . Re: ]lh Avenue NW Utility Extension . City of Andover . Client Project No.: 07-11 . Bonestroo File No.: 000171-07005-0 . Dear Mr. Berkowitz: . Enclosed for your review is the ]I" Avenue NW Utility Extension project Feasibility Report. . The proposed project includes extension of 8" sanitary sewer and 8" water main from the intersection of . Bunker Lake Road and Blackfoot Street NW to the west approximately 1900 feet to serve future . development. The project also includes an upgrade to the tributary lift station constructed as part of . the Aztec Estates development, on Blackfoot Street NW. . The Feasibility Report describes the improvement5 necessary to provide municipal utilities in . accordance with the City of Andover Comprehensive Plan. Cost estimates for the proposed . improvements are presented in the appendices of this Report. ~ We would be pleased to meet with City Staff to discuss the improvements identified in this Feasibility . Report at any mutually convenient time. . Sincerely, . BONESTROO . . ~ Paul T. Hornby, P.E. t I hereby certify that this plan, specification, or report . was prepared by me or under my direct supervision . and that I am a duly Licensed Professional Engineer .- under the laws of the State of Minnesota. ~-~~~~ . -, . Paul T. Hornby, P.E. , Date: November 15, 2007 Reg. No. 23359 Sl. Paul - Sl. Cloud t Rochester . Milwaukee Chicago , ~ Engineers Architects Planners .. ~ , ",' . CITY OF ANDOVER - 7TH AVENUE NW UTILITY EXTENSION . T able of Contents .. . t Letter of Transmittal........ ..... ........ ......................................... ....... ... .... .................... .............. ...... ............. 1 ., Table of Contents....... .......... ..... ..................................... ................... ............ ..... ........ ........... ................... 2 , Introduction............................................................................................................................ .................. 3 .. Proposed Improvements............................................................................................................................ 4 .' Rights-of-Way and Easements................................................................................................................... 5 Maintenance Impact................................................................................................................................. 6 . Permits............................................................................................................................... ...................... 7 ~ Estimated Project Cost.............................................................................................................................. 8 . Financing of Improvements ...... ........ ......... ... ............. ........ ..... ....... ....... ..... ....... ........ ........ ...... ........ ...........9 . Proposed Project Schedule.. ..... ................. ........ ........ ........ .................. ...... ............................. ...... ..... ...... 10 Conclusions and Recommendations ........................................................................................................11 . . Appendix A: Proposed Improvements Figures . . Appendix B: Preliminary Project Cost Estimates . t. f I ~ .. .. ~ '" 1 . . .' . .Ii . . . ~ ~ . ... City of Andover .. Bonestroo Project No. 171-07005-0 , 7" Avenue NW Utility Extension Page 2 . ~ ,j . . . CITY OF ANDOVER - 7TH AVENUE NW UTILITY EXTENSION Introduction ~ . f The City of Andover authorized the preparation of this Report to determine the feasibility of installing 8-inch ~ sanitary sewer and 8-inch water main from the intersection of Bunker Lake Boulevard NW and Blackfoot , Street NW, to approximately 1400 feet west along the City boundary with Anoka, then north approximately .' 500 feet terminating north of Bunker Lake Boulevard NW. The project would also incorporate an upgrade ~ to the existing lift station in the Aztec Estates development. These improvements would allow for the . future development of properties located north and south of Bunker Lake Boulevard NW, east of 7th I Avenue NW. .. A location map of the project and the proposed improvements are included in Appendix A of this Report. . The purpose of this report is to detail the proposed improvements and provide estimates of cost for the City . to determine project feasibility. , ~ : . . ~ I .. ) . ~ , f t . . 4, .. t . ~ 1) J . City of Andover .. Bonestroo Project No. 171-07005-0 . 7" Avenue NW Utility Extension Page 3 . . "., . , . . CITY OF ANDOVER - 7TH AVENUE NW UTILITY EXTENSION Proposed Improvements ~ . > f The proposed 7th Avenue NW Utility Extension improvements are generally located just north of the City of .. Andover boundary with Anoka, crossing Bunker Lake Boulevard NW at Blackfoot Street NW. j) "~ ~" Sanitary sewer service will be provided by extending 8-inch diameter sewer west from the existing stub at , Blackfoot Street NW and Bunker Lake Boulevard NW, constructed with the Aztec Estates Utility and Street . Improvements under City Project 00-42. The sewer will be constructed through a casing jacked underneath Bunker Lake Boulevard NW and will extend west through an existing wetland and north of 41 5t Avenue N, J then extending north crossing Bunker Lake Boulevard NW. The overall sewer extension will be '1 approximately 1900 feet. Spacing between sanitary manholes is increased within wetland areas to provide . better accessibility for maintenance operations. A sewer service will be provided to the existing home north .. of 41st Avenue N. i The anticipated flow from this sewer extension will require the upgrade of the Aztec Estates lift station. The . expected modifications include upsizing or replacement of the pumps, drives, controls and associated wiring . to increase the pumping capacity from 175 gallons per minute (gpm) to 275 gpm. . Water service will be provided by extending 8-inch diameter watermain west from the existing stub at . Blackfoot Street NW and Bunker Lake Boulevard NW, constructed with the Aztec Estates Utility and Street ~ Improvements under City Project 00-42. The watermain will be constructed through a casing jacked .. underneath Bunker Lake Boulevard NW and will extend parallel to the sanitary sewer, terminating north of Bunker Lake Boulevard NW. The overall watermain extension will be approximately 1900 feet. Hydrants . will be provided on a limited basis, for fire protection of existing structures and for maintenance operations. . Additional hydrants will be added to the system with future development. A water service will be provided , to the existing home north of 41st Avenue N. f A geotechnical exploration was completed along the proposed utility extension alignment, by Northern I- Technologies, Inc., in April, 2007. The borings logs indicate that approximately 6 feet of unsuitable ~ materials will be found.vhere the utilities cross the wetland. Suitable water bearing sands appear present at the utility depths. Dewatering will be required during construction. 1 Areas disturbed by construction of the public improvements through the wetland will be restored to original conditions to the extent possible. The areas disturbed outside of the wetland areas will be seeded, : fertilized, and mulched to provide temporary and permanent vegetation for erosion control. Any existing yard areas disturbed by construction will be restored with 4-inches of topsoil and sod. , An alternative sewer alignment along the north side of Bunker Lake Boulevard NW was explored as part of . the preliminary design, but was determined not to be feasible due to the depth of unsuitable materials in . the wetland and associated significant cost of construction. , ~ . - City of Andover .. Bonestroo Project No. 171-07005-0 . 7" Avenue NW Utility Extension Page 4 . "!f -J ) J CITY OF ANDOVER - 7TH AVENUE NW UTILITY EXTENSION Rights-af-way and Easements . . J . The proposed improvements are to be constructed within rights-of-way and easements, owned by the City , of Andover and Anoka County. Permanent and temporary easements will be required for the utility extension construction as identified in this Report. The landowner initiating these improvements will need . to provide an easement for a future watermain loop to Eldorado Street NW, north of Bunker Lake " Boulevard. The proposed easements are identified in Appendix A of this Report. ,.. The required easements for the proposed improvements and future watermain loop are to be dedicated by J the landowner, at no cost to the City. . . t , t 4 , . ~ J .. -- 1 .I l t .,. .. . . . J " . . City of Andover .. Bonestroo Project No. 171-07005-0 1 7" Avenue NW Utility Extension Page 5 ~ l . . J CITY OF ANDOVER - 7TH AVENUE NW UTILITY EXTENSION Maintenance Impact * . ~ of The proposed improvements described in this Report will impose additional maintenance impacts to the City Public Works Department. Direct vehicle access across the utility easement corridor may be limited to the .. winter months. . .. :f ~ 11 ~ ~ . ~ . .. . , . ~ 1 I , . # t f . , . . , . ! City of Andover -#- Bonestroo Project No. 171-07005-0 7" A venue NW Utility Extension Page 6 , .,. l . . J CITY OF ANDOVER - 7TH AVENUE NW UTILITY EXTENSION Permits , . . * The following permits are required for the proposed improvements: . 1. Minnesota Department of Health for the extension of water main . , 2. Minnesota Pollution Control Agency and Metropolitan Council Environmental Services for the , extension of sanitary sewer. . 3. Lower Rum River WMO for temporary wetland impacts, restoration, and erosion control during , construction. . 4. Minnesota Pollution Control Agency for General Storm-water Permit for Construction Activity , (NPDES/SDS). .. ! 5. Anoka County Highway Department for work within the County rights of way. . . . , . . . . , ~ l t . . ~ ; . , . , . City of Andover .. Bonestroo Project No. 171-07005-0 . 7" A venue NW Utiiity Extension Page 7 ~ y . . ~ CITY OF ANDOVER - 7TH AVENUE NW UTILITY EXTENSION .. Estimated Project Cost . . . A detailed estimate of project cost for the utility improvements has been prepared and is included in ~ , Appendix B of this report. . Costs for items to be constructed this year are based upon anticipated unit prices for the 2007 construction I, ~.. season. No costs are included for capitalized interest during the construction period or before assessments , . are levied. An overall summary of the estimate of project costs is as follows: t P' Avenue NW Utility Extension , f Construction Item Estimated Cost . PART 1 - SANITARY SEWER $296,795.00 * PART 2 - WATER MAIN $175,350.00 , TOTAL PRELIMINARY CONSTRUCTION COST ESTIMATE $472,145.00 . 10% CONSTRUCTION CONTINGENCIES $47,214.50 . PRELIMINARY ESTIMATE OF INDIRECT COSTS $140,227.07 . AZTEC ESTATES LIFT STATION (ORIGINAL CONSTRUCTION)* $65,296.90 f TOTAL ESTIMATED PROJECT COST $724,883.46 It . It is anticipated the City Consulting Engineer will prepare plans and specifications, and provide construction ~ staking services for the public improvements, and City staff will perform part-time construction observation. f ~ ~ 'Based upon the original lift station cost of $57,345 plus adjustments in materials and labor according to the Engineering , News Record (ENR) Construction Cost Index from January, 2004, to the present. . . . . ~ t . t . ~, . City of Andover .. Bonestroo Project No. 171-07005-0 . 1" Avenue NW Utiiity Extension Page 8 ~ 9 . 1 : CITY OF ANDOVER - 7TH AVENUE NW UTILITY EXTENSION Financing of Improvements , . - The proposed improvements are to be financed by assessments to the benefiting property owner, in ~ . accordance with Minnesota Statutes, Chapter 429. The landowner will be responsible for the Trunk Source ~ and Storage (connection and area charges) based on the fee schedule for the year the property is developed , and subdivided. Trunk Source and Storage charges are not included in the cost estimates presented in this . Report. . . . , . . , , , , . . , , : . . . I '" . . ~ . . t . . . City of Andover .. Bonestroo Project No. 171-07005-0 ~ 7" Avenue NW Utility Extension Page 9 . ~ , i . ~ CITY OF ANDOVER - 7TH AVENUE NW UTILITY EXTENSION Proposed Project Schedule ~ . ~ , The proposed project schedule is as follows: . . December 4, 2007 i 1. City Council receives Feasibility Report . 2. City Council orders Public Hearing December 4, 2007 . , 3. City Council holds Public Hearing (if not waived by property owner) January 15, 2008 ~ 4. City Council orders improvements and authorizes Engineer to prepare plans January 15, 2008 , and specifications .. j 5. Engineer Submits Plans for Council Approval and February 5, 2008 , Receives Authorization to Advertise for Bids . 6. Advertise in Official Newspaper February 8, 2008 f 7. Advertise in Construction Bulletin February 11, 2008 . February 18, 2008 . Open Bids March 3, 2008 It 8. , 9. City Council Accepts Bids and Considers Award of Contract March 18, 2008 . . 10. Contractor Begins Construction May 5, 2008 ; 11. Substantial Completion June 27, 2008 . . 12. Contractor Completes Construction (Final Restoration) July 18, 2008 ~. r 13. City Council holds Final Assessment Hearing August 5, 2008 . . ~ t . t t , , City of Andover . Bonestroo Project No. 171-07005-0 , 7" Avenue NW Utiiity Extension Page 10 ~ .. ~ I I , CITY OF ANDOVER - 7TH AVENUE NW UTILITY EXTENSION Conclusions and Recommendations ~ . . The proposed improvements in this Report are feasible and cost effective as they relate to general . . engineering principles and construction practices. The project feasibility will need to be considered by the . City of Andover and affected landowner. Based on the information contained in this Report, it is . recommended that this report be adopted as a guide for the layout, design, and cost allocation for the : public utility improvements; the City conduct a legal and fiscal review of the proposed project; the project schedule be implemented for the improvements. . . t . ~ , . , . . . ~ . . , . . ~ r '" . t ~ l . t ~ ~ . City of Andover . Bonestroo Project No. 171-07005-0 . 7" Avenue NW Utility Extension Page 11 ~ CITY OF ANDOVER - 7TH AVENUE NW UTILITY EXTENSION Appendix A - Proposed Improvements Figures . . , "Ii. "i'. .' , ~ J '! . J, . I' ~ 'c "i:J 1 c . /;, "., . -~ , " .-- .- , ". "';~-( '~:'l" J 4/ .,::j \1 t ~' ~ ," ~ ~ ~-! .. -I. ... . . '." , . -; ,-, , , , . , . , . . , . . : . , .' , ~- ;0.......... ..~ 4 . .- '-~*~ . , , " . . .,,", . '0 . . . .- . . . . '" . -- , , . ,of..... . . ~ ;', ~, ~. ~. " , - - . . " '" T i-<~...,.,., . ... >rid -4l;.a "" .- , , .., )1 " >" - - . ;;. , " .. , .,. .. '" ;.-~ -. , ~ . " ::; ~ ""'- <a " .~' ,j '.. 11: ). /, <II jl . ... .,~ . "~ ,,,,j~ , F ;,~ , . , " .,~ $ .. J~ ... , - .~. ~ i ". - - .... "'- ' , ""'-.- e- ,;""; - . , ~ .. - ", " ~. ~:- ".,. -.. -<:. - ~, ; ~ <f'~" ., '. ~', if ,., 1,;. ~_ --', ~-.k' '~c""~'_Cl- ~- ., ""t' .~. ",. r. , ." .- ~t . . l,. . , . _. , ~" I . . . , - . .. .. '" ~ 'I;. - I ~ ,.-.. jf y"- '" . . . f .' . . .f iI ~ o>l It .~ . . y!!t:"'" .~ ~~' -,' " '" - ._~' . . , . , . , .. .. . . . . .. .. .. .. . .. . '" . . . .. . .. ,. .. . . ,. . . . CITY OF ANDOVER - 7TH AVENUE NW UTILITY EXTENSION Appendix B - Preliminary Project Cost Estimates "'lI' fa . 7th Avenue NW Utility Extension 07-11 City of Andover, Minnesota .. Preliminary Estimate I No. Item Units Qty EE Unit Price EE Total Price . :j PART 1 - SANITARY SEWER 1 MOBILIZATION LS 1 $12,000.00 $12,000.00 ~ 2 TRAFFIC CONTROL LS 1 $2,000.00 $2,000.00 , 3 DEWATERING LS 1 $30,000.00 $30,000.00 , 4 CLEARING AND GRUBBING AC 1.00 $5,000,00 $5,000.00 5 TEMPORARY ROCK CONSTRUCTION ENTRANCE EA 2 $1,000.00 $2,000.00 , 6 CONSTRUCT MANHOLE OVER EXISTING PIPE EA 1 $10,000.00 $10,000.00 , 7 8" PVC SANITARY SEWER, SDR 26,5'.10' DEEP LF 590 $25,00 $14,750.00 8 8" PVC SANITARY SEWER, SDR 26,10'.15' DEEP LF 660 $30.00 $19,800.00 . 9 8' PVC SANITARY SEWER, SDR 26. 15'.20' OEEP LF 640 $35.00 $22,400.00 .. 10 24" STEEL CASING PIPE LF 300 $240.00 $72,000.00 11 8" PVC PLUG EA 4 $50.00 $200.00 . 12 4' DIAMETER SANITARY MH, 8' DEEP EA 6 $2,500.00 $15,000.00 . 13 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 50 $125.00 $6,250,00 14 LIFT STATION IMPROVEMENTS LS 1 $75,000.00 $75,000.00 . 15 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT LF 1,890 $2.50 $4,725,00 16 JET CLEAN SANITARY SEWER MAIN LF 1,890 $1.50 $2,835.00 ~ 17 TELEVISE SANITARY SEWER MAIN LF 1,890 $1.50 $2,835,00 ~ TOTAL PART 1 . SANITARY SEWER $296,795.00 PART 2 . WATER MAIN . 18 CONNECTTO EXISTING 8" WATER MAIN EA 1 $1,250.00 $1,250.00 19 6" DIP WATER MAIN, CLASS 52 LF 90 $25.00 $2,250.00 . 20 8" DIP WATER MAIN, CLASS 52 LF 1,900 $28,00 $53,200.00 . 21 DUCTILE IRON FITIlNGS LB 600 $5.00 $3,000.00 22 INSTALL HYDRANT EA 5 $2,200.00 $11,000.00 . 23 6" GATE VALVE AND BOX EA 5 $900.00 $4,500,00 a 24 8" GATE VALVE AND BOX EA 3 $1,200.00 $3,600.00 25 24" STEEl CASING PIPE LF 300 $240.00 $ 72, 000. 00 t 26 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT LF 1,900 $2.50 $4,750.00 . 27 SILT FENCE, MACHINE SLICED LF 3,500 $2.00 $7,000.00 28 AGGREGATE SHOULDERING, CLASS 2 TN 40 $50.00 $2,000.00 . 29 WETLAND RESTORATION, INCL SEED, MULCH, DISC ANCHOR AC 1.00 $1,050,00 $1,050.00 . 30 SEED MIXTURE WETLAND AC 1.00 $1,100.00 $1,100.00 31 SODDING, INCL 4" TOPSOIL SY 150.00 $5.00 $750.00 . 32 SEEDING, INCL SEED MIX 250 AC 1.00 $2,000.00 $2,000.00 ti 33 REMOVE AND REPLACE FENCE LF 200.00 $25.00 $5,000.00 34 PATCH EXISTING DRIVEWAY LS 1.00 $900.00 $900.00 ~ TOTAL PART 2 - WATER MAIN $175,350.00 t SUBTOTAL CONSTRUCTION . PART 1 - SANITARY SEWER $296,795,00 . PART 2 - WATER MAIN $175,350.00 10% CONSTRUCTION CONTINGENCIES $47,214.50 ~ SUBTOTAL CONSTRUCTION $519,359.50 . Engineering, Legal, Administration $140,227.07 . Aztec Estates Lift Station (original construction) $65,296.90 . PRELIMINARY PROJECT TOTAL $724,883.46 ~ ~, . ~ 8-1 , 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Items for December 4, 2007 City Council Meeting DATE: December 4, 2007 The City Council is requested to receive the following supplemental information. Consent Items Item #9. Approve 2007 City Administrator Review Summary (Supplemental) - Administration Staff Items Item #11. Consider Changes/Guidelines for Field Usage by Youth Athletic Associations (Supplemental) - Engineering --- @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayo, mill Cooncihnembw ~ CC: James Dickinson, City Administrator FROM: Dana Peitso, Human Resources Manager SUBJECT: Approve City Administrator Review-Supplemental DATE: December 4, 2007 DISCUSSION The City Administrators Contract will be reviewed by the City Attorney and any recommended changes will be made prior to being signed by the Mayor and City Administrator. ACTION REQUESTED None. Informational only. Respectfully submitted, I ~ . ~----, /( f,/h(k- /~.-....., ...-/. "...... Dana Peitso (fY 16~5 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public orks/City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Consider Changes/Guidelines for Field Usage by Youth Athletic Associations (Supplemental) - Engineering DATE: December 4, 2007 INTRODUCTION Based on some questions that have been raised by one of the Council Members in regard to Section 2.1.1 and a minor change to Section 4, staff has reviewed the language to clarifY the intent in both sections (particularly in Section 2.1.1). The recommended language to clarifY Section 2.1.1 is attached and identified in red. Jim Dickinson and Dave Berkowitz will be at the meeting to present the recommended changes and answer any questions the Council may have. Respectfully submitted, T~~ Attachments: Guidelines for Field Usage by Youth Athletic Associations 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: President & EDA Board Members FROM: Jim Dickinson, Executive Director SUBJECT: Supplemental Agenda Item for December 4, 2007 EDA Meeting DATE: December 4, 2007 The EDA is requested to receive the following supplemental information. Item #4. Approve Revised Promissory Note (Supplemental) @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: President and Commissioners FROM: Jim Dickinson, Executive Director SUBJECT: Supplemental - Approve Revised Promissory Note DATE: December 4, 2007 INTRODUCTION At the November 20th EDA meeting, the EDA agreed to defer the principal payment on land being purchased by Bruggeman Homes from the EDA due December 31, 2007 for one year and requiring an interest payment to be paid by December 31, 2007 The promissory note in the a2enda packet is the oril!inal note and should be replaced with the attached revised promissory note. Bru22eman Properties will be inyoiced for the interest payment. I apologize for the confusion. ACTION REOUESTED The EDA is requested to approve the revised promissory note. '-- PROMISSORY NOTE $119,000 Andover, Minnesota Due: December 31, 2008 Date: December 15, 2006 FOR VALUE RECEIVED Bruggeman Properties, LLC, a Minnesota limited liability company, ("Borrower") promises to pay to the order of Andover Economic Development Authority ("Lender"), at a place designated by Lender in Minnesota, the sum of $119,000, with interest on the unpaid principal balance commencing on the date hereof, at the simple rate of 6% per annum. An interest payment in the amount $7,140.00 shall be due on December 31,2007. The entire principal balance of this Note, together with all accrued interest, shall be due on December 31, 2008. This Note may be prepaid in whole or in part at any time or times without premium or penalty. Any prepayments shall be applied first against accrued interest, then against the principal balance owed. If Borrower defaults in the due and punctual payment of any installment of either principal or interest due hereunder within 10 days after written notice of such default by Lender, or Borrower defaults in the performance of the terms of the mortgage described below and such default remains uncured after 30 days written notice of such default by Lender, then and upon the happening of any such event, Lender may, at its option, (i) declare all indebtedness outstanding on this Note and any other notes evidencing indebtedness of Borrower to Lender to be immediately due and payable and thereupon the same shall become immediately due and payable together with accrued interest thereon, and (ii) take whatever action in law or equity may appear necessary or appropriate to collect the amounts then due or thereafter to become due. This Note is secured by the Mortgage dated the same date as this Note granted by Borrower in favor of Lender covering certain real property in Anoka County, Minnesota. Presentment and demand for payment, notice of dishonor, protest and notice of protest are hereby waived. In the event of default, as set forth above, Borrower agrees to pay costs of collection and reasonable attorneys' fees. Borrower hereby submits itself to the jurisdiction of the courts of the State of Minnesota and the federal courts of the United States located in Minnesota in respect of all actions arising out of or in connection with the interpretation or enforcement of this Note. Bruggeman Properties, LLC By: Paul Bruggeman, its President City of Andover 1685 Crosstown Blvd. NW INVOJCE Andover, MN 55304 Dhone: 763.755.5100 Fax: 763.755.8923 To: Bruggeman Properties, LLC Date Description Unit Price Amount 11/29/2007 Interest on Promissory Note - $119,000 $ 7,140.00 Subtotal I 7,140.00 II Sales Tax I I Shipping & Handling I I Total Due I $ 7,140.00 I Make all checks payable to: City of Andover Mail to attention of: Lee Brezinka, Assistant Finance Director Please return white copy of invoice with remittance. - THANK YOU! -