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HomeMy WebLinkAboutDecember 21, 2000 o o CITY of ANDOVER RK AND RECREATION COMMISSION MEETING -DECEMBER 21,2000 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on December 21,2000,7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Al Grabowski, Jim Lindahl, Dave O'Toole, Paul Anderson, Jeff Kieffer, Valerie Holthus, and Tom Anderson. Commissioners absent: There were none. Also present: Park Coordinator, Todd Haas RESIDENTS FORUM There was none. APPROVAL OF MINUTES Motion by Grabowski, seconded by Paul Anderson, to approve the December 7,2000 regular Park Commission meeting minutes as presented. Motion carried on a 5-ayes, O-nays; 2-present (Holthus and Tom Anderson), O-absent vote. APPROVE 2000-2001 HOCKEY RINK SCHEDULE Mr. Haas presented before the Park and Recreation Commission the 2000-200 I Hockey Rink Schedule. He mentioned that the Commission is being asked to approve the schedule as presented in the staff report. Commissioner Grabowski stated that he isn't opposed to giving the Blaine Youth Hockey a couple nights during the week, however would prefer it wasn't every night. Commissioner O'Toole suggested they have no more than two nights per week. He questioned what time the games would run. Chainnan Lindahl stated that the times of the games shouldn't be a problem. Commissioner Grabowski suggested staff propose they have the rink every other night. Mr. Haas stated that it shouldn't be a problem. He suggested the Commission approve the schedule subject to staff working out the details with the rinks. Motion by Grabowski, seconded by Kieffer to approve the Andover Hockey Rink Schedule for 2000-200 I, subject to the following conditions: o o Regular Andover Park and Recreation Commission Meeting Minutes -December 21,2000 Page 2 1. That the schedule alternate between two different rinks with two nights at the City Hall and the other two nights at Crooked Lake School. Use of rinks Saturday morning @ between 9:00 AM and 12:00 Noon @ City Hall is acceptable. 2. That Friday would not be available. Motion carried on a 7-ayes, O-nays, O-absent vote. UPDATE OF SELLING OF EXISTING PARKS, CONT. Mr. Haas stated that he did inquire to find out if the property owners adjacent to the park property on Tulip Street and Cedar Crest Estates. He mentioned that both property owners adjacent to Tulip Street are interested in acquiring but had some reservations that maybe the City may not want to sell this due to the potential construction of Tulip Street at some point in the future. The property owners would be willing to lease the property from the City as was discussed back in April of 1995. John Bennett, property owner adjacent to Tulip Street, stated that he was under the assumption from a meeting back in 1995 that the property would be leased. He mentioned that he has done a lot of work to the property with the interpretation that it would be leased. Mr. Haas stated that staff agrees that leasing the property may be the best solution. He suggested the Commission recommend to the Council that a lease agreement be drawn up, in addition to establishing a dollar amount. Commissioner Holthus questioned if the money generated from the property would go to the parks. Mr. Haas stated that that request could be included in the recommendation to the Council. Mr. Bennett mentioned that the property would need to be surveyed to detennine the property line, since part of it is his. Chainnan Lindahl suggested the Commission recommend that a lease agreement be drawn up for the park property on Tulip Street. COlmnissioner Grabowski stated that he doesn't care what the rent amount is, since having someone to care for the property would be a relief in itself. Mr. Haas stated that it's likely there will be a minimum charge for the rent. Mr. Haas explained that they would be given a 30-day notice or a notice stating that the City would be moving the road at the end of the fanning season. Mr. Bennett stated that he doesn't feel it would be fair to put the property up for bid since he has done so much work on the property. o o Regular Andover Park and Recreation Commission Meeting Minutes -December 21,2000 Page 3 Commissioner Grabowski mentioned that it would wise to sell off the park properties, since they are the City's responsibility to maintain and the City doesn't have enough manpower to keep them up. Mr. Bennett mentioned that the best idea would be to have the property leased which would prevent the City from having to buy it back in the future. Motion by Kieffer, seconded by Tom Anderson, to recommend to the City Council that a lease agreement be drawn up for an indefinite period of time or until the road is reconstructed for the park property off Tulip Street. Motion carried on a 7-ayes, O-nays, O-absent vote. UPDATE OF FISHING PIER AT ANDOVER LAKE, CONT. Mr. Haas stated that a response letter dated December 13,2000 has been received from the Coon Creek Watershed District. He mentioned that if the COlllJnission is interested they should make a motion to recolmnend it to the Council. Alotion by Grabowski, seconded by Tom Anderson, to recommend to the City Council approval to purchase Andover Lake from the Coon Creek Watershed District. Motion carried on a 7-ayes, O-nays, O-absent vote. UPDATE OF HIDDEN CREEK NORTH PARKlIRRIGA TION SYSTEM Mr. Haas explained that the COlllJnission is being asked to recolllJnend to the Council the ordering of plans and specifications for the improvement for irrigation at Hidden Creek North Park, Project 00-44. Commissioner O'Toole questioned how much it would cost or ifit would covered by the grant. Mr. Haas explained that if the bid were to come in at 519,000 the City would get 1/3 of that paid by the grant. He stated that it might be possible to include some of the areas adjacent to the soccer field. Mr. Haas also mentioned that the City is planning to reseed and fertilize the soccer field as part of the grant. Chairman Lindahl stated that that would put the City at $45,000 with 1/3 of the cost being paid by the grant, which would leave the City with 530,000. COlllJnissioner Grabowski stated that the fields are worn out and need to be redone or they won't be any good. COlllJnissioner Paul Anderson mentioned that it really should look better along the road. Commissioner O'Toole stated that he would be in favor of doing the soccer field, the ball field, and the adjacent areas to the ball field and soccer fields. o Regular Andover Park and Recreation Commission Meeting Minutes -December 21,2000 Page 4 (] Commissioner Tom Anderson stated that because the fields are so visible it is important to do it right. Motion by O'Toole, seconded by Kieffer, to recommend to the City Council the ordering of plans and specifications for the improvement for irrigation at Hidden Creek North Park, Project 00-44. Motion carried on a 7-ayes, O-nays, O-absent vote. UPDATE OF FEES FOR USE OF CUSHMAN Mr. Haas presented the Comrnission with an update regarding the rental of the Cushman. Chair Lindahl stated that the fees for Cushman look good. DISCUSS MOLITER FIELDS FOR KIDS PROGRAM Mr. Haas explained that the COlmnission is being requested to discuss the Moliter Fields for the Kids Program that may likely be in the year 200 I. Commissioner Grabowski stated that it would be a great idea, however felt that the City should apply for the grant even though it's not much. Commissioner Holthus agreed that the City should apply for the grant even though it's not much. REVIEW ISSUES LIST Mr. Haas reviewed the items on the issues list. Commissioner Holthus mentioned that the meeting with the school was very successful. Commissioner Grabowski agreed that it was a good meeting and mentioned that the school district is being very cooperative to work with. Mr. Haas mentioned that there will be another meeting with the school distIict on January 10, 2001. CHAIRMAN'S REPORT Commissioner Holthus mentioned that in the next article she plans to write about the hockey rinks. She also questioned ifit is necessary to make an announcement to the public that there are positions open on the Park Board. Chainnan Lindahl stated that it has already been announced. ADJOURNMENT Motion by Grabowski, seconded by Tom Anderson, to adjourn. Motion carried unanirnously. The meeting adjourned at 8:06 p.m. o Regular Andover Park and Recreation Commission Meeting Minutes -December 21, 2000 Page 5 Respectfully submitted, Sara Beck, Recording Secretary TimeSaver Off Site Secretarial, Inc. (j