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HomeMy WebLinkAboutNovember 16, 2000 o o o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - NOVEMBER 16, 2000 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on November 16,2000, 7:32 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Al Grabowski, Jim Lindahl, Dave O'Toole, Valerie Holthus, and Tom Anderson. Jeff Kieffer arrived at 8:04 p.m. Commissioners absent: Paul Anderson. Also present: Park Coordinator, Todd Haas RESIDENTS FORUM o There was none. o APPROVAL OF MINUTES Chairman Lindahl stated that the minutes from the October 5,2000 meeting will be tabled until the December 7, 2000 meeting, since they have not yet been reviewed. Chairman Lindahl stated that at the top of page 3 of the November 2, 2000 minutes it should state that the specific area being discussed seems to collect a considerable amount of garbage. Motion by Lindahl, seconded by Anderson, to approve the November 2,2000 regular Park Commission meeting minutes as amended. Motion carried on a 5 - ayes, 0 - nays, and 2 - absent (Jeff Kieffer and Paul Anderson). DISCUSS FENCING AT PINE HILLS PARK Mr. Haas explained that the Park and Recreation Commission is requested to consider installing a fence along the east side of Tulip Street NW south of 161 st Avenue NW adjacent to Pine Hills Park as requested by Larry Small, a resident who lives near the park. Commissioner Grabowski disagreed with the request to put up a fence along the east side of Tulip Street NW south of 161 st Avenue NW. He stated there are maintenance issues that go along with installing a fence and if they aren't maintained they end up looking extremely tough. He also mentioned that since the playground is on the other side of the park, there should be no need for the fence to exist. CJ () Regular Andover Park and Recreation Commission Meeting Minutes - November 16, 2000 (J Page 2 Commissioner Grabowski questioned what the speed limit is on Tulip Street. Mr. Haas stated that the speed limit is 35-40 mph. Chairman Lindahl agreed with Commissioner Grabowski and suggested the City trim the trees along the road and possibly install a sign to warn drivers. He suggested the City look at alternative ways to control the speed of drivers and to alert them that children are near by. DISCUSS MASC/CFL YOUTH ENRICHMENT GRANT Mr. Haas explained that the Park and Recreation Commission is requested to review and recommend to the City Council approval of the grant for installation of irrigation and field improvements for Hidden Creek North Park. He suggested the Commission decide if they also want to consider irrigating the ball field as part of the project as well. Commissioner Grabowski questioned what the estimate is to do the repairs on the soccer field. Mr. Haas stated that to his understanding it is approximately $25,000. He mentioned that the facility will be using municipal water. / '\ , J Commissioner Anderson questioned when they need the response back. Mr. Haas stated that the City has 30 days. Commissioner Anderson questioned what would be the estimated cost in the project. Mr. Haas stated that the total is around $75,000 with the City paying about 2/3, which would be $50,000. Mr. Haas suggested that if the Commission would prefer they could get a base bid on the project and then have an additional estimate that would include the ball field as an extra. Chairman Lindahl suggested there be a ceiling on the dollar amount, and a list to explain where it is being spent. Commi~sioner Holthus questioned Part II, Section B, 2nd paragraph where it states that the grant awards between $10,00 I and 525,000. She asked Mr. Haas for .clarification on this section of the resolution. Chairman Lindahl suggested the City first obtain a bid on the project. (J Mr. Haas explained that the City Council and the Park Commission has agreed on the grant. He stated that no matter the cost of the project the maximum is $25,000. He requested the Commission to recommend approval to the City Council so the process can begin. He stated that he would still get the estimates and report back to the Commission. (J o Regular Andover Park and Recreation Commission Meeting Minutes - November 16, 2000 () Page3 Commissioner Grabowski agreed with recommending approval to the Council, with the understanding that the Commission has estimates for review at the next meeting on December 7,2000. Mr. Haas stated that he would contact Mickman's Nursery for an estimate. Motion by O'Toole, seconded by Anderson, to recommend to the City Council approval of the Resolution, this grant contract and amendments and supplements thereto is between the State of Minnesota, acting through its Amateur Sports Commission and Children, Families & Learning, for a dollar amount of $25,000. Motion carried on a 5 - ayes, 0 - nays, 2 - absent (Kieffer and Anderson). DISCUSS FISHING PIER A T ANDOVER LAKE, CONT. Mr. Haas explained that staff has not yet received anything from the Coon Creek Watershed District, however they are continuing to try and obtain a response from the district. DISCUSS SKATEBOARD/ROLLERBLADE FACILITY GUIDELINES o Mr. Haas explained that the Park and Recreation Commission is requested to review the memo from the League of Minnesota Cities in regards to coverage options for skate parks. He mentioned that staff recently received infonnation from a company that provides custom skate park design and construction. He presented this to the Commission. Commissioner Grabowski stated that it is his understanding that the kids would like a Tier II Facility, however since there won't be supervision it would be better to start with a Tier I Facility. Chairman Lindahl agreed with Commissioner Grabowski in that the City should start with a Tier I Facility. Commissioner Grabowski suggested drawings be presented before the Commission at the next meeting to give the board an idea as to how the facilities differ. Mr. Haas suggested there be a Task Force consisting of two Park Commissioners along with others to research what has worked best in other cities as well as fmding out what the kids want. Mr. Haas stated that he would provide drawings and graphics for the next Park Commission meeting on December 7,2000. o o o Regular Andover Park and Recreation Commission Meeting Minutes - November J 6, 2000 ("'\ Page 4 _.J ,-, \.j r~ \.) UPDATE OF SELLING OF EXISTING PARKS, CONT. Mr. Haas explained that staff just received a response from the City Attorney Bill Hawkins in regards to the selling of park property. He provided a copy of the letter to each commissioner. Mr. Haas mentioned that to his understanding both properties were a tax forfeit. Chairman Lindahl stated that he feels it is a good idea to attempt to sell the properties that were discussed at the last meeting. Commissioner Grabowski also suggested pursuing selling the properties that were agreed upon at the last park meeting. He mentioned that if nothing else it is worth it, since there would be someone to care for the property. Mr. Haas stated that he would do research and fmd out if the properties in question were indeed a tax forfeit. He mentioned that he would also talk with the county to try and find out the value of the properties. REVIEW ISSUES LIST Mr. Haas reviewed the review issues list. CHAIRMAN'S REPORT Commissioner Kieffer arrived at 8:04 p.m. Mr. Haas asked for two commissioners to volunteer for the ballfield facility task force that is being considered adjacent to the new high school on the west side, which will also consist of 2 members from the City Council, I of each from baseball and softball associations, and 2 from the school district. COlmnissioners Holthus and Grabowski volunteered to represent the Commission. Chairman Lindahl mentioned that right now the City has extended itself on the grants and therefore we need to be cautious the next few years. Commissioner Holthus mentioned that she would prefer receiving the packet for the meetings the day prior, instead of the day of the meeting. Mr. Haas had indicated that there was some difficulty with the CSO of the sheriff's department delivering the packets. COlmnissioner Grabowski mentioned concerns regarding a conversation that took place at a recent budget meeting between staff and the City Council where they talked about charging $20 per person per sport. He stated that this is something that shouldn't be discussed at the budget ....." , I .~ ~.J Regular Andover Park and Recreation Commission Meeting Minutes - November 16, 2000 Page 5 meeting until there has been involvement and input from the Park Commission and the associations. Chairman Lindahl stated that he recalls sitting in on a budget meeting this past fall where it was discussed that it would be another cost to the kids participating in the activities. Mr. Haas stated that there is a possibility that the City will hire a Park Intern to assist him with issues concerning the parks. Commissioner Kieffer questioned if there would be enough work for to justify a full-time position and if so how would the position pay for itself. Chairman Lindahl stated that he is in favor of putting something in writing before the City Council that no movement take place until after the joint meeting with the Park and Recreation Commission and the involvement of the Athletic Association. Chainnan Lindahl also questioned if the funds for the Aquatic Center are coming out the General Fund or the Park Dedication Fund. He recommended the funds come out of the . -', General Fund. . , ADJOURNMENT Motion by Anderson, seconded by Kieffer, to adjourn. Motion carried unanimously. The meeting adjourned at 8:25 p.m. Respectfully submitted, Sara Beck, Recording Secretary TimeSaver Off Site Secretarial, Inc. .-\ I