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Home My WebLink AboutWK November 27, 2007 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (76:3) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US City Council Workshop Tuesday, November 27,2007 Conference Rooms A & B 1. Call to Order - 6:00 p.m. 2. Marystone Boulevard NW/Roanoke Street NW Update/07-33 - Engineering 3. TIF 1-4 Redevelopment District Code Enforcement Discussion - Administration 4. Review Antenna Request - Planning 0 5. Park Comprehensive Plan Update on Commercial/Industrial Fee - Administration 6. Discussion Dangerous Dog City Code - City Clerk 7. 2008 Operating Budget Progress Report & Discussion - Administration > 8. Truth-in- Taxation Presentation Discussion - Administration 9. Other Business Closed Session 10. City Administrator Review End Close Session 11. Adjournment 0 ~ 0 Sl\N6oViR41 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 56304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US ------- TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public orks/City Engineer SUBJECT: Update Marystone Boulevard NW/Roanoke Street NW/07-33 - Engineering DATE: November 27,2007 INTRODUCTION Earlier this year residents on Marystone Boulevard and Roanoke Street inquired about revisiting the possibility of paving their roads. On June 26, 2007 the City Council directed staff to survey 0 the roadway and review storm water treatment options for the site and then follow up with a neighborhood meeting to discuss the survey information. DISCUSSION The survey of Marystone Boulevard and Roanoke Street has been completed and staff met with the residents on November 19th to discuss the information. The agenda from the neighborhood meeting is attached. Also attached for your review are two plan view minimum design options based off of the survey information. The two minimum design options discussed are as follows: Option 1: 18-foot wide road with a I-foot gravel shoulder on each side. A minimum 7-foot clear zone (tree removal) is required from the edge of the pavement. The total. width to be cleared would be 32 to 34 feet. The hatched area on the plan shows what would be disturbed with this option. Option 2: 18-foot wide road with B612 concrete curb and gutter. In this option a minimum clear zone of 1.5 feet is required. The total minimum width to be cleared would be 25 feet to construct the concrete curb and gutter. This option would make it difficult in heavy tree areas to provide snow storage within the boulevard. The hatched area on the plan shows what would be disturbed with this option. 0 Staff has reviewed the storm water quality issues. I feel that by utilizing existing low areas and creating some low impact development improvements such as rain gardens and/or storm water quality structures, the storm water issues can be addressed. 0 Mayor and Council Members November 27,2007 Page 2 of2 Right-of-way would need to be dedicated by the property owners along with drainage and utility easements to handle storm water. Staff has prepared a revised preliminary cost estimate based on survey information that was gathered. Refer to the attached cost estimates for details. Mr. Neilson handed out a cost estimate that he received at the informational meeting. The estimate is attached for your information. This estimate appears not to include the entire scope and needed improvements if the project was to move forward. ACTION REQUIRED This item is for discussion and no action is required at this time. Staff is requesting direction on how to proceed with this potential project. Respectfully submitted, 0 ()~D. David D. Berkowitz Attachments: Neighborhood Meeting Sign-in She{'Agenda from Neighborhood Meeting,/' Revised Preliminary Jost Estim~" Rum River Contracting Estimate"/ and Drawings of Option 1 and Option 2 0 .",... . 'Y _c- ."'l :z ~ ;; ~ f: . ~') D \J ,.::L V"><.J ~ ~ J . ~ O n ~ v ::r <J--.- ~ ~ ~ "iii ^' .J ~ .""'- ' I ~ <S w ~ \) o o ~ '" . '" - '" C') .... z C') ~ I \ '" -; '" \ fVl CD Z 0 ~ ~ O~ ~ . _ Q)Q. ~ ~ 00 U> 0'0 " D ",::> ~ ... C') j'.J!. , "'i Z ~"" Q) ~ "':2 _ -U? c (',.. <( 0 I- :>" O"'-j ./ f-O:: W > E ..c: ~ '- ,.. ow W z.. ~ \i N . Ul> .... -Q. ~ wO -=: Q) ~I zo Q)O .fV. ""9 Z z ...J s;;. C"') CO ~. .., -.. ' ......to~'" .... ",It) .=>::.S 0::- ! Ii ~ ~ Q) - 'Y. CL~o I~ I w~ _ .lI::", J ' '-- I > ~ !:; 0 0 0.- V- I 0 .... co 'v o"A'....i I ~:: ~ ~ N~ '\ _I <(", 0:: 0::0) ...r..""\ .. NO:> .... ........ . ~ LL >... - z. 0 ! ~ ,;.. Z Z Q) .__ _ J:2 z'" "tiE ~....; 0,. ~~ 8 laQ) <(CD 0 >0> >.... Q) w- ::E: -z -'x 0:: ::l ::> <( 0 ~ \ . OIL 0 to ~ OJ to Q)"tI z S CC ~ (J ~ 00 Q)- o - -.... ... f- Will-=: "tI.y;:, Ul Z ~ "tI o'\) III ClS <( - 5 ~ ~ '" co CD ~ o Q) E ClS Z -- "'~ 0 AGENDA NEIGHBORHOOD INFORMATIONAL MEETING Marystone Boulevard NW/Roanoke Street NW (Project 07-33) Monday, November 19,2007 I 5:30 p.m.-6:30 p.m. 1. Introductions 2. Sign Up Sheet & Comments Requested 3. Layout Options Option #1 - 18 foot paved width 0 1 foot gravel shoulder (each side) 7 foot clear zone (each side) 34 foot total clearing width Option #2 - 21 foot back of curb to back of curb 2 foot clear zone (each side) 25 foot total clearing width 4. Revised Cost Estimates (based on survey information) Option #1 - $216,059.94 ($27,000/unit) Option #2 - $264,659.35 ($33,000/unit) 5. Next Step City Council WorkshoplTuesday, November 27th, Conference Rooms A & B 6. Open Discussion 0 H:\Engineering\City Projects\Open City Projecls\07-33 Maryslone Blvd-Roanoke StlWord Documents\Correspondance\Meeling Agenda 11-19-07.doc 0 Marystone Blvd. and Roanoke Sl (C.P. 07-33) Street Improvements Revised Preliminary Cost Estimate Andover, Minnesota Option #1 -18' Paved Width, l' Gravel Shoulders, 7' Clear Zones on Each Side sy!!lltlli1d..Re!!tpiatl~......lr!1Pr()verl\el'lt$ . eN~INEER.'S)e$...lfJlAJ'ft.) \"",:,4/;" ITEM EST. UNIT No. DESCRIPTION UNITS QUAN PRICE TOTAL 1 Mobilzation LS. 1 $10000.00 $10000.00 2 Traffic Control LS. 1 $500.00 $500.00 3 Clear & Grub Tree EA. . 135 $250.00 $33 750.00 4 Sawina Bituminous Pavement IFull Deoth\ LF. 141 $2.50 $352.50 5 Sawina Concrete Pavement (Full Deolh\ LF. 45 $2.50 $112.50 6 Remove & DisDose of Existina Bttuminous Pavement S.Y. 185 $3.50 $647.50 7 Remove & Disoose of Existina Concrete Drivewav Pavement SF 500 $2.00 $1,000.00 8 Relocate Mailboxes EA. 9 $95.00 $855.00 9 Common Excavation IEV\ C.Y. 1,470 $9.00 $13,230.00 10 Sub!lrade Preoaration R.S 21 $200.00 $4,200.00 11 Aaareaate Base Class 5 T 825 $16.00 $13,200.00 12 Aaareaate Base Class 5, Shoulderina T 109 $20.00 $2,180.00 13 1.5' MnDot 2350 TVll@ L V3 IC Oil\ Bttuminous Non-Wear T 402 $66.00 $26,532.00 14 1.5" MnDot 2350 Tvoe L V4 (C Oil) Bituminous Wear T 402 $68.00 $27,336.00 15 2.5" MnDot 2350 Tvoe LV4 IC Dill Bituminous Wear IDrivewavsl T 50 $75.00 $3,750.00 16 Bttuminous Material for Tack Coat G 201 $3.50 $703.50 17 6" Concrete Drivewav Pavement S.F. 500 $5.75 $2,875.00 0 18 Pulverized T oosoil Borrow C.Y. 311 $18.00 $5,598.00 19 Erosion Control Blanket S.Y. 3,750.0 $2.75 $10,312.50 Subtotal Street and Restoration Improvements $157,134.50 Indirect costs (25%) $39,283.63 Contingency (10%) $19,641.81 Total Street and Restoration Improvements $216,059.94 Estimated cost per unit $27,000.00 0 0 Marystone Blvd. and Roanoke St. (C.P. 07-33) Street Improvements Revised Preliminary Cost Estimate Andover, Minnesota Option #2 - 21' Back-to-Back with 8612 Curb and 2' Clear Zones on Each Side $t~and.R~~ratiohJnjpr~V~nts ..,.... . EI\IC3!NJ:EI{'$E$TIMATE;\Yi. ...~.. ITEM EST. UNIT No. DESCRIPTION UNITS QUAN PRICE TOTAL 1 Mobilzation L.S. 1 $10,000.00 $10,000.00 2 Traffic Control L.S. 1 500.00 $500.00 3 Clear & Grub Tree EA, 41 $250.00 $10250.00 4 Sawina Bnuminous Pavement (Full Deoth) L.F. 141 $2.50 $352.50 5 Sawinll Concrete Pavement (Full Depth) L.F. 45 $2.50 $112.50 6 Remove & Dispose of Existinll Bnuminous Pavement S.Y. 185 $3.50 $647.50 7 Remove & Disoose of Existina Concrete Drivewav Pavement S.F. 500 $2.00 $1,000.00 8 Relocate Mailboxes EA. 9 95.00 $855.00 9 Common Excavation (EV) C.Y. 1,225 $9.00 $11,025.00 10 Subarade Preoaralion R.S 21 $200.00 $4,200.00 11 Aggregate Base Class 5 T 895 $16.00 $14320.00 12 B612 Concrete Curb & Gutter L.F. 4,142 $11.00 $45,562.00 13 1.5" MnDot 2350 Tvce L V3 (C Oil\ Bnuminous Non-Wear T 397 $66.00 $26,202.00 14 1.5" MnDot 2350 Type L V4 (C Oil) Bnuminous Wear T 397 $68.00 $26,996.00 15 2.5" MnDot 2350 Tvce LV4 (C Oil) Bnuminous Wear (Drivewavs) T 50 $75.00 $3,750.00 16 Bnuminous Material for Tack Coat G 198 $3.50 $693.00 17 6" Concrete Driveway Pavement S.F. 500 $5.75 $2,875.00 0 18 Pulverized Topsoil Borrow C.Y. 156 $18.00 $2,808.00 19 Erosion Control Blanket S.Y. 1,900.0 $2.75 $5,225.00 Subtotal Street and Restoration Improvements $167,373.50 Storm Sewer (15%) $25,106.03 Indirect costs (25%) $48,119.88 Contingency (10%) $24,059.94 Total Street and Restoration Improvements $264,659.35 Estimated cost per unit $33,000.00 0 NDV-19-2007 23:18 From:RUM RIVER CONTR 7633893213 To: 7634213618 Page:2/2 07-33 0 Rum River Contracting 31913 124th Street Princeton, MN 55371 . November 16. 2007 PROPOSAL Submitted to: Dirtworks, Inc. P.O. Box 169 Cedar, MN 55011 ATTN: Steve Reference: MerrvMone & Roanoke SLreet Construction- Andover. MN Price is based on approximately 2112L.F. of roadway and includes shaping sub-grade, shaping salvaged class 5 gravel, placing 3" new class 5 gravel @ 20', 1 W' 2350 LV3 non-wear w/C-oil 0 @ 18' with 15001..1<'. of bituminous (.'urb, tack coat, 1 W' 2350 LV4 wear w/C-oil @ 18' and aI' recycle class 5 f:;Tavel shouldcr in areas without bituminous curb. LUllin Sum: $62.762.70 Please call Dan Ramer @ 763-389-3718 office or 763-289-4976 cell with any questions. Thank you. Authorized signatu ' Accepted by Dirtworks, Inc. 0 ~ 0 " 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: TIP 1-4 Redevelopment District Code Enforcement Discussion DATE: November 27,2007 INTRODUCTION Pursuant to Council direction earlier this year, Staff have been working with some of the property owners in the Hughes/Westview Industrial Park area (location maps attached) to achieve some visible clean up and compliance with City Code. This staff report will briefly touch on some issues at hand. Staff will present in more detail other specific issues at the workshop. 0 DISCUSSION Over the past few months Staff have been working with some of the property owners in the Hughes/Westview Industrial Park area to achieve some visible clean up and compliance with City Code. Through this time I have come to see that exercising "Staff judgment" on these cleanups may not achieve a desired result. Staffhas received complaints from some individuals in the area that are certainly valid, and then some complaints that we are not able to substantiate or visually witness. Staff has spent a considerable amount of time chasing down some of these claims that are completely unfounded, but continue to work with the businesses on some easy fixes. Recently, staff has been challenged by some of the complainants as to why we are not doing more and not applying strict enforcement of the City Code. In certain instances, strict enforcement of City Code would completely shut down some of the businesses. There are a number of businesses operating without CUPs as prescribed by City Code and even with the new Interim Use Permit process recently adopted, just to make some of the minimally needed improvements will put some of these businesses out of business. I would like to once again discuss some of the issues with the Council to get clearer direction on how Council would like staff to proceed. I am requesting that Councilmembers take a quick 0 drive through this area to get a better picture of what we are dealing with, this will also help as part of the discussion as I explain what we are trying to facilitate with some of the property owners. 0 ACTION REOUESTED Receive a presentation from staff and provide direction how staff should proceed with code enforcement in the Hughes/Westview Industrial Park area. '\.. Attachments 0 0 .....0.. G Oleo 1;;2 ""0_ C.r: <(0) -en " Ou iij' >>"- .[ -> ~ 00 "" 0: ~ a: .,; I'- Ci w "OJ 0 0 II: .l2 0 en Z '" en en II: '" - w w '" '" _W J (!)a: ~hi '" I'- ~ Gen ~~:w::ti:E II 8 ~ a:~ ~ ~ ~ ~ ;;; ..c ~ E ~~ :0 <) 0 " ; ~ i5 OZ :2DDD~ 0:> .. ~ z ~o Q) .. .. rl .$ .$ ..u '" '" 8;:2 en 0 0 g-g.~ ~o oZ :2 :2 0 en"- ... c Q) >~ ~ .g ~ CJ ~ <(. ..... 0 ~. ~ '" (3< 0 0 '- N . '^ ~ U; " I! ~ '" .. '" .il ~~ 0 ~a \) '^ r--:gcng C~ ffi l!! ~ ~ --' -S:"~ :--0 C)S! 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',.. ~~,TpI " J T ]~/ './ i" " 'm : ' ' ( '>;J;;",.l',> 1;';;-':[' ! TiT! ~'l..< . i r"" ,. >. .....,\ ,iT ........... .~,:. [ I rill 'i' .T:"L n ~ ~ iEl F~i::1.1~;L li r~. ,c'J~~. ,~/ i$! ' )', 0;;L/ C I T Y o F NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Dire FROM: Chris Vrchota, Associate PlanneraAV SUBJECT: Review Antenna Request - Planning DATE: November 27,2007 INTRODUCTION Cricket Communications has approached the City about placing a cellular antenna tower near the City Hall complex. DISCUSSION Cricket's original request, as outlined in the attached letter, was to place an antenna on the water tower. However, the water tower already houses a number of antennas, and there is not room to place any additional equipment without impeding our own ability to use the space. 0 Staff receives several requests for equipment location on the water tower each year. A potential location for a new multi-user monopole exists north of the Public Works facility, near the north end of Tower Drive. Cricket Communications has reviewed this location and finds it acceptable. The Public Works Director believes that a location for a tower can be worked into the Public Works expansion plans. City Code 12-9 contains regulations for the construction of antennas and towers. A conditional use permit will be required to build a tower taller than 35 feet. Because the property is zoned for residential use, the height limit is 100 feet, with another 20 feet allowable if at least three additional users are located on the tower. Section 9-12-5-A-1 limits towers in residential zoning districts to: church sites (must be camouflaged); City parks greater than 10 acres outside the MUSA; City water towers; utility and transmission structures; and schools and public buildings (must be camouflaged). This location does not fit any of these descriptions, so a variance may be needed to allow a new tower to be built on this site. All other code requirements would need to be met. ACTION REOUESTED The City Council is asked to review the proposal and give feedback and direction on the monopole location. Attachments E-Mail Proposal from Cricket Communications 0 Aerial Photograph Area Map Respectfully su~/4- Chris Vrchota 0 -----Original Message----- From: Mike Grandcolas [mailto:mike@cellectivesolutions.com] Sent: Thursday, November 01,200711:10 PM To: Courtney Bednarz; Dave Berkowitz Cc:. Brenda Clemons Subject: MSP-276 Cricket Communication Antennas Gentleman, Thanks for talking with Brenda Clemons and me over the past several weeks. We have conveyed all information to Cricket and they would still like pursue an antenna placement on your water tank at the City Hall complex on Crosstown Blvd. Cricket would install a 6.5' X l' panel antenna in 3 sectors = a total of 3 antennas. Each antenna would have two cables = a total of 6 cables, running to a small ground equipment cabinet on a 1 0'X15' pad. Cricket is looking to have the antennas at least 120' high and could place the antennas on the side of the tank painted to match or on the halo railing on top of the tank. I understand that the tank interior may be crowded but just wanted to give you the dimensions to see if it might fit. Another option could be a nicely landscaped or hidden equipment pad outside the tank. There could be several options to place this equipment in a shelter, landscaped area, or other means to make it aesthetically pleasing to the residents. Cricket really likes this location and is willing to take whatever steps are necessary to satisfy the City's requirements. Please consider our request and let me know if this would work. If there is no way to fit this at the water tank, I was hoping you might consider a flagpole, athletic field light, or other type of stealth tower on City owned property. 0 This could be at the City Hall complex or on the park property to the southwest of the water tank. The. search ring is only Y. mile radius from the water tank so our options for location are limited. Thank you very much for considering these proposals. I appreciate your time and attention to our request. Please call or write with any questions. We look forward to working with the City of Andover Mike Grandcolas Ce/lective Solutions, LLC 1816 Lackland Hills Pkwy. Suite 400 St. Louis, MO 63146 office: 314-989-9810 fax: 314-993-1036 mobile: 314-308-4308 mike@cellectivesolutions.com 0 .....a. ~tIl 0:2 CD "O~ C.c <(01 -en .. 00 ! ~:?; UU <1. a: ... <( Ci <ri ... .... '" Z 0: ;; 0: 0 0 w J!! 0 '" J C>o: ~~ '" '" ",'" UJUJ::,,:::w~ '" .,; _W ...J ~ a: ~ .,.... ~ ~ :u <9'" ",'" ~3~ifM o ~ w<( .l: .C::! E ~DDD1':l g 0) Q.l 6~ .- :!:: > ~ ~ 0 OZ .. T"" Z z=> Q) <(0 rl i!i i!i ..0 cn~~ *;2 - a. a." 30 .~ .. .. - ~:!: ~ oZ 0 "'<( ." c ~a. CD WC\l 1):2 "0_ <=.c <(.2> -(/) '" 00 I'- 0 "Iii 0 ~.> 0 en 00 .l!! N en en '" ",- _UJ ~ ~ Q; C!)en ",en H 0 .c UJ<( b ..c ~ E >>- Z " 0 Q) 0>- UJ ~ .s ~ E; OZ ..- ~ Z z=> C> a: -' <(0 w w ::.:::: ~ "* jB $ ..0 J ~~a:a: " OJ OJ ~~ ~ c.. ~ rf:. rf:. en 0 0 '", ~!!Il[]j[]j c..a.1!! ~o '" OJ OJ OJ 5z :;; :;; 0 en<( ! , , '. ; ~ H .LS 3lVDNIJ.!-J81~J . Cll\- I .., , ; j ; ! L_ ; 0 . ::: . <h (; . ! ~ ~ w ~ '" : ~ 0 0 N " ~ .~ " (2) 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Park Comprehensive Plan Update on Commercial/Industrial Fee DATE: November 27,2007 INTRODUCTION As part of the Park Dedication Study and Park Improvement discussion at the October 23rd workshop meeting staff was directed to further research the commercial/industrial park dedication fees and present a recommendation to the Council in December (I am bringing this forward now, since there will be no workshop meeting in December). Another question at the October 23rd workshop was what have been the Park System additions since 2000 and the corresponding maintenance expenses? Staffhas prepared an attached report 0 that reflects those items and will review this with the Council at the meeting. DISCUSSION The City's current commercial/industrial park dedication fee is set at 10% of the value of the land. Based on research, staff has discovered that this fee is not comparable to what other communities are charging, and may deter future commercial/industrial development in the City. A quick example of our current fee for the commercial/industrial fee follows: If land sold for $8.00/square foot, one acre would yield a park dedication fee of $34,848 ($8 * 43,560 = $348,480 Total purchase price; $348,480 * 10% = $34,848). The following chart identifies the commercial/industrial park dedication fee in other metro cities: COMMUNITY $ PER C/I ACRE Blaine Commercial- $6988/acre. Industrial- $4751/acre Brooklyn Park $7600/acre Champlin Commercial- $8000/acre. Industrial- $10,000/acre Coon Rapids Commercial- $5000/acre. Industrial- $4000/acre Eden Prairie $ll,OOO/acre Maple Grove Commercial- $11 ,OOO/acre. Industrial- $6500 Shakopee $6930/acre Staff is recommending that the City Council consider a new fee structure based on the current 0 residential development fee with an appropriate multiple of that fee ($2,794 * 3 = $8,382 per acre fee) or 10% of the value of the land, which ever is less. The multiple of three (3) was selected since that is generally the highest residential units per acre accepted in the City. The "or less" caveat is provided as a stop gap measure for low value commercial/industrial land. 0 ACTION REOUESTED Receive a presentation from staff and provide direction to staff if the recommended fee structure meets with the Council's expectations. \- Attachment 0 0 CITY OF ANDOVER Park Additions and Maintenance 0 Park Park-Related Fixed Asset Additions Operations Description Year Amount Amount Chesterton Commons - Playground Equipment Powerscape 2000 $ 15,902.62 Hidden Creek North - Ballfield 2000 8,564.00 Hidden Creek North - Playground Equipment Powerscape 2000 20,000.00 Oak Bluff - Parking Lot 2000 18,950.00 Pine Hills - Playground Equipment Play Structure 2000 24,000.00 Sunshine Park - Shelter, message board, Sign 2000 110,400.00 197,816.62 2000 507,420 City Hall Complex - Playground Equipment (2) 2001 17,000.00 City Hall Complex - Skateboard Park & Equipment 2001 52,151.94 Eveland Fields - Land purchase 2001 286,049.50 Hidden Creek North - Irrigation system 2001 49,220.00 Hidden Creek North - Parking lot 2001 57,000.00 Hidden Creek North - Wood enclosure wi concrete curb 2001 8,200.00 Sunshine Park - Ballfield Irrigation 2001 36,000.00 Sunshine Park - Parking Lot wi Curb 2001 77,869.06 583,490.50 2001 543,792 City Hall Complex - Skateboard Park Equipment 2002 10,500.00 Hidden Creek East - Parking Lot 2002 22,384.01 Hidden Creek East - Playground Equipment Powerscape 2002 32,281.42 Hidden Creek North - Ballfield fencing 2002 38,929.17 Hidden Creek North - Playground Equipment Powerscape 2002 12,824.00 0 Hidden Creek North - Playground Equipment Powerscape 2002 12,824.00 Shadowbrook East - Ballfields 2002 104,677.34 Shadowbrook East - Irrigation System 2002 36,404.00 Shadowbrook East - Parking Lot 2002 50,628.78 Shadowbrook East - Playground Equipment Gametime 2002 30,274.72 Strootman - Playground Equipment Gametime 2002 14,940.00 Terrace - Powerscape 2002 36,436.83 Wild Iris - Ballfield 2002 37,092.82 Wild Iris - Parking lot 2002 38,900.00 Wild Iris - Playground equipment Playtime 2002 15,548.23 Eveland Fields - Ballfields 2002 225,888.60 Eveland Fields - Irrigation 2002 27,126.33 Eveland Fields - Parking Lot 2002 52,715.73 800,375.98 2002 636,322 Land 2003 443,238.95 Land - Woodland Estates 4th - .26 acres 2003 10,478.28 Sunshine Park - Lighting of Soccer Fields 2003 223,225.00 Sunshine Park - small shelter 2003 18,006.55 Wild Iris - Playground equipment Playsense design 301 2003 12,572.27 707,521.05 2003 574,719 Prairie Knoll - Bathroom/Storage/Warming House 2004 91,000.00 Prairie Knoll - PavillionlShelter 2004 8,459.00 Hawkridge - Playground equipment Gametime 2004 13,384.69 Rose - Playground equipment Gametime 2004 13,384.68 Prairie Knoll - Field Irrigation 2004 139,034.00 Prairie Knoll - Hockey Rink 2004 12,015.00 0 Prairie Knoll - Playground Equipment Gametime 2004 21,566.00 Sunshine Park - Lighting of Ball fields 2004 282,305.66 581,149.03 2004 612,147 Hidden Creek North - Playground Equipment Game Time 2005 14,430.75 Prairie Knoll - Lighting 2005 213,286.01 CITY OF ANDOVER Park Additions and Maintenance 0 Park Park-Related Fixed Asset Additions Operations Description Year Amount Amount Hills of Bunker West - Playground Equipment 2005 24,804.71 Shady Knoll - Playground Equipment Game Time 2005 22,253.46 Shady Knoll - Basketball Court 2005 4,755.55 Oakview Park - 1.31 acres 2005 25,550.00 Country Oaks Park - .87 acres 2005 27,033.90 Sophies South Park - .78 acres 2005 38,202.60 370,316.98 2005 674,716 Country Oaks West - Play Structure 2006 30,771.03 Country Oaks West - Concrete Curb & sidewalk 2006 11,306.25 Woodland Estates Park - GameTime Play Structure 2006 12,593.63 Oakview Park - GameTime Play Structure 2006 27,164.96 Andover Community Center YMCA 2006 18,747,304.70 Lunds North Park - Fencing wi mow strips, dugoutlbleacher pads 2006 19,504.70 Lunds North Park - Ballfield 2006 27,674.57 Hidden Creek South - Playground Equipment GameTime 2006 16,638.24 Prairie Knoll - Scoreboard 2006 12,305.33 Fox Meadows - Fencing (South End of Park) 2006 17,563.00 Fox Meadows - Playground Equipment GameTime 2006 26,368.76 18,949,195.17 2006 789,350 . Andover Station North Ballfield Bldg 07-22 2007 127,847.32 Country Oaks West Park Improvements 2007 11,548.58 0 2007 ClP - Andover Station N 07-08 & 07-16 2007 243,032.46 2007 C1P - Terrace Park 07-09 2007 50,900.93 2007 C1P - Crooked Lake Boat Landing 06"22 2007 86,937.08 2007 C1P - Strootman Park 07-10 2007 26,503.24 Andover St N Ballfields - Phase 1 2007 157,741.63 Andover St N Ballfields - Phase 11 2007 821,334.21 1,525,845.45 2007 830,995 $23,715,710.78 $ 5,169,461 City Hall Park Items Removed City Hall Complex - Tennis Courts & lights $ (47,000,00) City Hall Complex - Hockey rink & lights (16,675.00) City Hall Complex - 3 Ballfields (77,492.00) City Hall Complex - Irrigate ballfields (12,000.00) City Hall Complex - Soccer field irrigation . (6,000.00) City Hall Complex - Tennis Parking lot (35,000.00) City Hall Complex - Field lights and poles (56,999.88) City Hall Complex - Skateboard Park & Equipment (31,251.94) City Hall Complex - Skateboard Park & Equipment (20,900.00) $ (303,318.82) 0 w 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and City Council CC: Jim Dickinson, City Administrator (' FROM: Vicki V olk, City Clerk SUBJECT: Dangerous Dog Discussion DATE: November 27,2007 INTRODUCTION Council requested that the Planning Commission look at the city code regarding dangerous dogs to see if the code should be tightened up. DISCUSSION 0 Our code currently references State Statute 347.51 that regulates dangerous dogs. A copy of that section of the code is attached as well as a copy of the state statute. The city has had several dogs either removed permanently from the city or destroyed using the "Nuisance" section of the code because they inflicted substantial bodily harm on either a human or another dog/cat. ACTION REOUlRED Staff does not feel there is a need at this time to amend the code. Respectfully submitted, fJ:.,L. ()4 Vicki V olk City Clerk Attach: City Code 5-1A-ll 0 0 to muzzle it securely so that it cannot bite. No person shall violate such proclamation, and any unmuzzled dog unrestrained during the time fixed in the proclamation shall be subject to impoundment as heretofore provided, and the owner of such dog shall be subject to the penalty hereinafter provided. (Amended Ord. 233, 11-4-1997) 5-1A-11 : DANGEROUS AND POTENTIALLY DANGEROUS DOGS AND CATS: A. Dangerous Dogs And Cats: In the event that a complaint is received which, in the judgment of the City Clerk, occurred under circumstances which would justify the classification of the dog/cat as a dangerous dog/cat under this article, the City Clerk shall place the issue on the next available agenda of the City Council and shall notify the owner of the dog/cat, in writing, of the time and place of the Council meeting at which the matter shall be heard. The notice shall inform the owner that a request has been made to classify the dog/cat as a dangerous dog/cat and the City Council shall hear such facts as any interested parties may wish to present, and shall, by resolution, determine whether or not to classify the dog/cat as a dangerous dog/cat. Such a determination shall be made upon the basis of whether or not the criteria as found in Section 5-1A-1 of this article, 0 definition of the term "dangerous dog/cat", have been met. No variances shall be permitted from the strict terms of said definition. In the event a dog/cat is classified as a dangerous dog/cat, the following shall apply: 1. The owner of the dog/cat shall be notified in writing and by certified mail or personal service, that the dog/cat has been classified as a dangerous dog/cat and shall be furnished with a copy of the resolution. 2. If the dog/cat was impounded and photographs or other identifying characteristics obtained, such photographs or other identifying materials shall be placed in a permanent file indexed under the owner's name. If the dog/cat is not impounded, the owner shall be notified that the dog/cat license shall be revoked unless, within ten (10) days after receipt of the notice, the owner furnishes to the city suitable photographs or other identifying materials of the dog/cat, or makes the dog/cat available for the taking of photographs by city staff for insertion in the permanent files. 3. The City Clerk shall maintain a permanent file of all dogs/cats classified as dangerous dogs/cats indexed under the owner's name. 4. No person may own a dangerous dog/cat in the city unless the owner complies with this section. Compliance with the registration requirement of 0 Minnesota Statutes Section 347.51 shall constitute compliance with this article. The owner of the dangerous dog/cat must present sufficient 0 evidence that: a. A proper enclosure exists for the dangerous dog/cat and a posting on the premises with a clearly visible warning sign, including a warning symbol to inform children that there is a dangerous dog/cat on the property; and b. A surety bond issued by a surety company authorized to conduct business in the State of Minnesota in a form acceptable by the city in the sum of at least fifty thousand dollars ($50,000.00) payable to any person injured by the dangerous dog/cat, or a policy of liability insurance issued by an insurance company authorized to conduct business in the State of Minnesota in the amount of at least fifty thousand dollars ($50,000.00), insuring the owner of any personal injuries inflicted by the dangerous dog/cat. The requirements for the warning sign or warning symbol shall be those as set forth in Minnesota Statutes Section 347.51. (Amended Ord. 233, 11-4- 1997) c. The owner of a dangerous dog/cat shall keep the dangerous dog/cat, while on the owner's property, in a proper enclosure. If the dog/cat is outside the proper enclosure, the dog/cat must be 0 muzzled and restrained by a substantial chain or leash and under the physical restraint of an individual. The muzzle must be made in a manner that will prevent the dog/cat from biting any person or animal but that will not cause injury to the dog/cat or interfere with its vision or respiration. d. The animal control authority for the city shall immediately seize any dangerous dog/cat if: 1) after fourteen (14) days after the owner has been notified that the dog/cat has been declared a dangerous dog/cat, the dog/cat is not validly registered as set forth herein; 2) after fourteen (14) days after the owner has been notified that the dog/cat has been declared a dangerous dog/cat, the owner does not secure the proper liability insurance or surety coverage as applied by this article; 3) the dog/cat is not maintained in the proper enclosure; or 4) the dog/cat is outside the proper enclosure and not under physical restraint of an individual. (Amended Ord. 233, 11-4- 1997; amd. 2003 Code) 5, The following are exceptions to the dangerous dog/cat classification: a. The provisions of this section do not apply to dangerous dogs/cats used by law enforcement officials for official work. 0 b. Dogs/cats may not be declared dangerous if the threat, injury, or 0 damage was sustained by a person: 1) who was committing a willful trespass or other tort upon the premises occupied by the owner of the dog/cat; 2) who was provoking, tormenting, abusing or assaulting the dog/cat or who can be shown to have repeatedly, in the past, provoked, tormented, abused, or assaulted the dog/cat; or 3) who was committing or attempting to commit a crime. 6. Nothing in this chapter, nor the enactment of any other procedures herein enumerated, shall be deemed to limit, alter, or impair the right of the city or any person to seek enforcement through criminal prosecution of any violation of this article, and the fact the city may be pursuing classification of a dog/cat under this article shall prevent or prohibit the prosecution at the same time of an owner of a dog/cat for violation of this chapter under facts arising from the same occurrence as that which generated classification procedures. The classification procedures shall be in addition to, and not in place of, criminal prosecution under other portions of this chapter or other ordinances. (Amended Ord. 233, 11-4- 1997) B. Potentially Dangerous Dogs And Cats: In the event that a complaint is received which, in the judgment of the City Clerk, Sheriffs Deputy, animal control officer, or other duly authorized person, occurred under 0 circumstances which would justify the classification of the dog/cat as potentially dangerous under this article, the City Clerk shall notify the owner of the dog/cat, in writing, that the dog/cat has been classified as potentially dangerous under this article. Said notice shall further inform the owner that should the dog/cat again aggressively bite, attack, or otherwise endanger the safety of humans or domestic animals, the city may declare the dog/cat to be a dangerous dog/cat and be subject to the restrictions thereon, including abatement. Said authorization shall forward a copy of the notice of potentially dangerous dog/cat to the City Clerk. (Amended Ord. 233,11-4-1997; amd, 2003 Code) 5-1A-12: SUMMARY DESTRUCTION OF CERTAIN DOGS: Whenever an officer has reasonable cause to believe that a particular dog presents a clear and immediate danger to residents of the city because it is infected with rabies (hydrophobia) or because of a clearly demonstrated vicious nature, the officer, after making reasonable attempts to impound such dog, may summarily destroy said dog. (Amended Ord. 233,11-4-1997) 5-1A-13: DOG KENNELS: A. Licensing Requirements: 0 1. Licenses Required: No person, firm or corporation shall operate or maintain a commercial or private kennel without first securing a kennel 347.51, Minnesota Statutes 2007 Page 1 of2 &.:~ Legislature Home I Links to the World I Help I Al o .:/ .~...I~JIlf*~!!lfpf Stalute.! t ,'.., .~ House I Senate I Joint Departments and Commissions I Bill Search and Status I Statutes, Laws, and Rules Minnesota Statutes Table of Chapters Chapter 347 Table of Contents 347.51, Minnesota Statutes 2007 Copyright @ 2007 by the Office of Revisor of Statutes, State of Minnesota. 347.51 DANGEROUS DOGS; REGISTRATION. Subdivision I. Requirement. No person may own a dangerous dog in this state unless the dog is registered as provided in this section. Subd. 2. Registration. An animal control authority shaH issue a certificate of registration to the owner of a dangerous dog if the owner presents sufficient evidence that: (1) a proper enclosure exists for the dangerous dog and a posting on the premises with a clearly visible warning sign, including a warning symbol to inform children, that there is a dangerous dog on the property; (2) a surety bond issued by a surety company authorized to conduct business in this state in a form acceptable to the animal control authority in the sum of at least $50,000, payable to any person injured by the dangerous dog, or a policy of liability insurance issued by an insurance company authorized to conduct business in this state in the amount of at least $50,000, insuring 0 the owner for any personal injuries inflicted by the dangerous dog; (3) the owner has paid an annual fee of not more than $500, in addition to any regular dog licensing fees, to obtain a certificate of registration for a dangerous dog under this section; and (4) the owner has had microchip identification implanted in the dangerous dog as required under section 347.515. Subd. 2a. Warning symbol. If a county issues a certificate of registration to the owner of a dangerous dog pursuant to subdivision 2, the county must provide, for posting on the owner's property, a copy of a warning symbol to inform children that there is a dangerous dog on the property. The design of the warning symbol must be uniform and specified by the commissioner of public safety, after consultation with animal control professionals. The commissioner shaH provide the number of copies of the warning symbol requested by each county and shaH charge the county the actual cost ofthe warning symbols received. The county may charge the registrant a reasonable fee to cover its administrative costs and the cost of the warning symbol. Subd. 3. Fee. The county may charge the owner an annual fee, in addition to any regular dog licensing fees, to obtain a certificate of registration for a dangerous dog under this section. Subd. 3a. Dangerous dog designation review. Beginning six months after a dog is declared a dangerous dog, an owner may request annuaHy that the animal control authority review the designation. The owner must provide evidence that the dog's behavior has changed due to the dog's age, neutering, environment, completion of obedience training that includes modification of aggressive behavior, or other factors. If the animal control authority fmds sufficient evidence that the dog's behavior has changed, the authority may rescind the dangerous dog designation. 0 Subd. 4. Law enforcement; exemption. The provisions of this section do not apply to dangerous dogs used by law enforcement officials for police work. Subd. 5. Exemption. Dogs may not be declared dangerous ifthe threat, injury, or damage http://www.revisor.leg.state.mn.uslbinl getpub. php?type=s&year=current&num=34 7.51 11/14/2007 347.51, Minnesota Statutes 2007 Page 2 of2 was sustained by a person: 0 (1) who was committing, at the time, a willful trespass or other tort upon the premises occupied by the owner of the dog; (2) who was provoking, tormenting, abusing, or assaulting the dog or who can be shown to have repeatedly, in the past, provoked, tormented, abused, or assaulted the dog; or (3) who was committing or attempting to commit a crime. Subd. 6.[Repealed, ISp2001 c 8 art 8 s 30] Subd. 7. Tag. A dangerous dog registered under this section must have a standardized, easily identifiable tag identifying the dog as dangerous and containing the uniform dangerous dog symbol, affixed to the dog's collar at all times. The commissioner of public safety, after consultation with animal control professionals, shall provide by rule for the design of the tag. Subd. 8. Local ordinances. A statutory or home rule charter city, or a county, may not adopt an ordinance regulating dangerous or potentially dangerous dogs based solely on the specific breed ofthe dog. Ordinances inconsistent with this subdivision are void. Subd. 9. Contracted services. A county may contract with another political subdivision or other person to provide the services required under sections 347.50 to 347.54. Notwithstanding any contract entered into under this subdivision, all fees collected under sections 347.50 to 347.54 shall be paid to the county and all certificates of registration must be issued in the name of the county. History: 1988 c 711 s 2; 1989 c 37 s 6-10; 1991 c 195 s 1; 1994 c 550 s 2; 1997 c 187 art 3 s 32; 1Sp2001 c 8 art 8 s 16-18 0 Please direct all comments concerning issues or legislation to your House Member or State Senator. For Legislative Staff or for directions to the Capitol, visit the Contact Us page. General Questions or comments. 0 http://www.revisor.1eg.state.nm.uslbinl getpub. php?type=s&year=current&num=34 7 .51 11/14/2007 ~ 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2008 Operating Budget Progress Report & Discussion DATE November 27,2007 INTRODUCTION The Council has had a number of reviews of the 2008 Proposed Budget that will be supported by the 2008 Tax Levy. The Council did adopt at the September 4th regular Council meeting a Preliminary 2008 property tax levy of$10,188,7l8: $6,561,135 (64.39%) operationaIlevy, $2,202,297 (21.62%) debt service levy, and $1,425,286 (13.99%) capitaIlevy. The Council has the right to reduce or keep constant this levy until the final certification date of December 28, 2007. The proposed 2008 levy results in approximately a 2.8% increase in the tax capacity rate. 0 This staff report is a summary of all the major discussion items from the various workshop meetings throughout the 2008 budget development process. This staff report is also intended as a resource for the Council to use in responding to resident questions regarding the budget. DISCUSSION Budget Guidelines: The following are City Council's 2008 Budget Development guidelines established by the City Council on April 3, 2007 and used by City Staff while preparing their proposed operating budgets: 1) A commitment to maintain or reduce the City Tax Capacity Rate, utilizing recent market value growth to meet the needs of the organization and positioning the City for long-term competitiveness, staffing and capital requirements through sustainable revenue sources and operational efficiencies. Note: At the July 2lh Council workshop, direction was given to consider a 2.8% increase in the tax capacity rate. The proposed 2008 tax rate meets this direction. 2) Development of a financial plan to appropriately structure the expenditure of bond proceeds generated from the successful Open Space Referendum~ 0 Note: At the July 24th Council workshop, it was discussed that staff could explore varying from the original planned $200,000 levy for 2008; the 2008 budget is proposing $162,900. 1 0 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2008 General Fund expenditures. Note: This guideline is achieved with the 2008 proposed budget. 4) A commitment to limit the 2008 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. Note: The 25% limitation is achieved (proposed levy is 21.62%), an extensive debt analysis was completed and the financing options outlined in the debt policy were utilized in the preparation of the 2008-2012 Capital Improvement Plan. 5) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. Note: By using this approach in the CIP development process, the City was able to defer a number of large equipment purchases to future years. 6) A team approach that encourages strategic planning to meet immediate and long-term 0 operational, staffing, infrastructure and facility needs. Note: Special attention was given to staffing through this budget process, two department consolidations are identified and with implemented efficiencies some staff positions have been eliminated or resources redirected. 7) A management philosophy that actively supports the implementation of Council policies and goals, and recognizes the need to be responsive to changing community conditions, concerns and demands in a cost effective manner. Note: The 2008 budget pays special attention to recent declines in the housing market. Overall- Summary: Administration and Finance have reviewed the budgets with the Department Heads to assure consistency with Council guidelines. The availability of additional tax levy in 2008 was significantly limited by the low taxable market value percentage increase over 2007. There are also a number of 2008 revenue line items totaling $220,300 that are forecasted (primarily due to the slumping housing market) to be less than the 2007 budget. Most notably: . Clerk Fees - Liquor & Tobacco 5,550 4.22% decrease . Finance Fees - Assessment Mgmt. 30,000 48.90% decrease 0 . Planning and Zoning Fees 2,500 9.94% decrease . Engineering Fees 39,000 3.78% decrease . Protective Inspection (Building) 139,500 19.28% decrease . Miscellaneous Revenue 3,750 7.96% decrease 2 0 With the approved 2008 Preliminary Tax Levy allowing up to a 2.8% tax capacity rate increase and Department Head budget restraint the proposed budget presented is a balanced budget. There may be some variances in the estimates between now and the end of the year, but Administration and Finance are recommending that if a shortfall does present itself that it be dealt with through restrictions on expenditures and further monitoring revenue estimates. Fund Balance Update: The Comprehensive Annual Financial Report for the year ended December 31, 2006 reported that the City did achieve it's 2007 budget goal of establishing the General Fund fund balance for working capital at no less than 35% of planned 2007 General Fund expenditures ($8,534,974). $2,998,317 was available, which equates to a 35.13% fund balance for working capital for the 2007 Budget. The work done by Staff relative to the 2007 revenue and expenditure estimates has achieved the Council 2008 budget guideline that works toward establishing the General Fund fund balance for working capital at no less than 35% of planned 2008 General Fund expenditures available for the 2008 budget (the targeted fund balance is approximately $3,125,000). The estimates are also necessary to preserve the following emergency reserve fund balances for core services: . Snow Emergency ($60K)- salt and sand needed for abnormal snowfalls 0 . Public Safety ($60K) - police, fire and civil defense unexpected costs . Facility Management ($60K) - roofing, HV AC and emergency facility repairs . Information Technology ($60K) - phone system and network server emergencies . Economic Development ($25K) - migration from EDA & TIF funding for staff These reserves were created through the 2006 & 2007 Budget processes and adjusted through the 2008 Budget process. These balances are intended to prevent budget spikes in future years and be available for extraordinary events. Personnel Related Implications: New Staffmg Requests: The deadline for new staffing requests was July 6th. ' Staffing requests were made by the Fire and Public Works Departments. The staffing requests that were proposed to be funded through the General Fund were not recommended to be approved do to the limited tax levy increase. The proposed budget does not include any new staff positions. Other Personnel Issues: 0 The following are issues facing personnel related expenses: 1. The total salary compensation adjustment package for wages within the proposed budget is competitive with other government entities. Human Resources research has indicated that 3 2008 wage proposals in other communities for a cost-of-living increase are ranging from 0 2.5% to 3.5%. The actual percentage increase is adopted by the Council via resolution in December. The budget is using 3% to calculate the budget for non-bargaining employees and for those represented by a Union. 2. In past budgets, approximately $15K-$20K was requested to bring into market positions that were not competitive with comparable communities and for Pay Equity Compliance. The City's Human Resources Manager and City Administrator presented the 2007 analysis at the August 8, 2007 Council meeting. As part of that request was the indication that additional market rate analysis funding would not be requested as part of the 2008 budget. The proposed 2008 budget "does not include" a request! 3. The proposed budget throughout the budget process carried a 25% health insurance increase. This budget was adjusted (from 15%) after the mid year review of the health plan activity with our broker on July 26th that indicated an increase of over 40%. You may recall that the City switched to a high deductible plan with a health spending account (HSA) in 2006, while I am optimistic that the switch would lower future health insurance increases, the 2008 increase is affected significantly by a small number of high dollar claims within the representative group. Staff was successfully in negotiations with our current provider to deliver a health insurance package just shy of 18% 4. Various departments have changes in the personal services do to the reallocation or retirements of staffing in the respective departments. The allocation changes will be in 0 Public Works, Engineering, Planning, Administration, Clerks and Finance departments. a. Public Works allocations are to be reflective of actual and staffing moves and the Public Works Superintendent's retirement (effective August 31, 2007); b. Engineering Department reflecting changing staffing focuses and a Public Works/Engineering department consolidation (approved at the August 8th Council meeting); c. Administration, Planning & Finance allocation reflecting a reduction in the amount of time charged to the TIF & EDA budgets; (To assist with the 2008 budget, the 2007 allocations are being used, and no reduction will be made in 2008!) d. Finance department reflecting the elimination of funding for the vacant Finance Director position; e. Clerks Department reflecting the upcoming retirement of the current City Clerk and subsequent Administration/Clerk department consolidation. Contractual Departments: 1. The City Attorney budget represents a 5% increase over the current 2007 budget. City Attorney criminal prosecutions has increased around 15% since 2005. Staff has verified this with Sheriff's Office personnel and also by reviewing the 2007 monthly Sheriff's reports; the traffic related arrests are out pacing the previous year. 0 2. The 2007 City of Andover Law Enforcement expenditure budget is $2,083,860.00 which is offset by a Police State Aid revenue budget of $91,592 and School Liaison revenue budget 4 of $76,862.00 reflecting a net tax levy impact of $1,915,406. The current Sheriffs contract 0 provides for: a. 72 hours per day of patrol service (increasing to 80 hours July 1, 2007) b. 12 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. 50% of the Crime Watch Program's coordinator position. The 2008 Anoka County Sheriff's contract was presented at the July 26th workshop. The 2008 proposal identifies a $167,548 increase over the 2007 budget to maintain the current level of service. The 2008 Law Enforcement budget also reflects the adding of a Patrol Investigator mid-year 2008 at a cost of $65,571. Council Memberships and Donations/Contributions: The following memberships are included as part of the 2008 proposed General Fund budget: . League of Minnesota Cities $17,961 . North Metro Mayor $16,713 . Association of Metropolitan Cities (AMM) $ 8,322 . Community Schools $45,200 0 . Mediation Services $ 3,040 . YMCA - Water Safety Program $ 4,000 . Youth First (After School Program) $12,000 The following donations/contributions are included as part of the 2008 proposed budget in other funds: . TH 10/169 Corridor Coalition $ 5,374 Road and Bridge Fund . Youth First $ 7,500 Charitable Gambling Fund . Alexandra House $12,500 Charitable Gambling Fund . Senior High Parties $ 1,200 Charitable Gambling Fund The Anoka County Partners (previously funded by the EDA Fund budget) will be dissolving this year, and the Alexandra House contribution was modified to free some dollars for Youth First. The 2007 Alexandra House contribution was $10,000). Youth First requested additional funds (beyond the current $7,500) from the City of Andover through various City funding sources. The budgeted program will provide a limited 40 week enriching after school program within the City. Funding was made available by freeing up General Fund contingency for the program. 0 5 Capital Projects Levy 0 Capital Projects Levy - The 2007 Budget specifically designates $1,367,754 of the general tax levy to capital projects and equipment needs relating to Capital Outlay ($210,000), Road and Bridge ($1,052,953), Pedestrian Trail Maintenance ($48,801) and Park Projects ($56,000). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The Road and Bridge levy is calculated according to Council Policy based on annual growth increases, with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased according to the City Council budget guidelines. The proposed 2008 Budget numbers for the Capital Projects Levy are identified below: . Road and Bridge/Pedestrian Trail Maintenance - This levy of $1,157,606 is proposed for transportation programming related to maintaining City streets, roadways and pedestrian trails. Roadway specific, this levy is used for the City's seal coating and crack sealing programs and for street overlays. The computation of this levy is based on a policy of capturing new growth for this program; $1,107,341 is proposed to be levied for maintaining streets and roadways and $50,265 for pedestrian trail maintenance. . Park Improvements - This levy of $57,680 ( a 3% increase) is proposed as an annual appropriation to be used to underwrite a wide range of park improvement projects as 0 recommended by the Park and Recreation Commission and approved by the City Council. This funding is intended to be a long-term supplemental source of capital funding for park projects that would be separately identified in the City's Five-Year Capital Improvement Plan. . Capital EquipmentJProjects - Under the Capital Projects Levy a $210,000 levy will be proposed to be designated to capital improvement/equipment project expenditures. Through this designation, the City, over time, will be able to build a fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. The 2008 proposed levy is the same as the 2007 levy. Debt Service Levy: Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look for early debt retirement or refinancing opportunities that will yield interest expense savings to the City, the internal process is complete and was affirmed by the City's Fiscal Advisor Ehlers & Associates. There are no additional savings to be found since such a significant effort was done during late 2006 and early 2007, which was followed by significant refinancing 0 Issuances. The 2008 Debt Service levy will need to provide for the following debt service payments: 6 . 2004A G.O. Capital Imp. Bonds $ 374,934 0 . 2004 EDA Public Facility Bonds $ 934,203 . 2005 G.O. Capital Imp. Bonds $ 122,622 . 2006B G.O. Equipment Certificate $ 171,832 . 2007 G.O. Equipment Certificate $ 235,806 . 2008 G.O. Open Space Bonds - NEW $ 162,900 . 2008 G.O. Equipment Certificate - NEW $ 200.000 Total $2,202,297 The levy for the 2004 EDA Public Facility Bonds represents the levy designated in the pro-forma financial statements for the community center. ACTION REOUESTED The Council is requested to review the staff report, attachments and provide direction to staff. 0 0 7 0 0 0 <;; 0 ~ 0 0 0 <;; ;; 0 0 0 <;; 00 >< E-< Z = ~ 0 o .~ u ; ~ ~ ou r.l Z .. = 0'" <"'=0 ~~ Z ell: '" o~ - ... .. 'D< 0 = .- cu;t:: ,.. 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WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2008 Truth in Taxation Presentation Discussion DATE November 27, 2007 INTRODUCTION The Council has had a number of reviews of the City of Andover 2008 Proposed Budget and continued detailed review of the General Fund budget that is primarily supported by the proposed 2008 Tax Levy. At the last workshop meeting (October 30, 2007) it appeared there were no remaining Questions relative to what had been presented to date. This year the Andover City Council is again required bv State Statute to hold a Truth in Taxation public hearing. This hearing is intended to give the public the opportunity to comment on the proposed 2008 budget and tax levy. That hearing will be held as part of the December 4, 2007 0 regular City Council meeting. The Council did adopt at the September 4th regular Council meeting a Preliminary 2008 property tax levy of$10,188,718: $6,561,135 (64.39%) operational levy, $2,202,297 (21.62%) debt service levy, and $1,425,286 (13.99%) capital levy. The Council has the right to reduce or keep constant this levy until the final certification date of December 28,2007. The proposed 2008 levy results in approximately a 2.8% increase in the tax capacity rate. DISCUSSION The attachments to this staff report are handouts that will be representative of information that will be discussed at the December 4, 2007 Truth in Taxation Hearing. The intent behind providing the Truth in Taxation Hearing information at this time is to assure that what is presented at the hearing will answer Questions that the Council mav have. ACTION REQUESTED The Council is requested to review the staff report, attachments and provide direction to staff. 0 1 Notice of Propos d Total Budget and Property Taxes The Andover City Council will hold a public hearing on its budget and on the amount of property taxes it is proposing to collect to pay for the costs of services the City will provide in 2008. SPENDING: The total budget amounts below compare the City's 2007 total actual budget with the amount the City proposes to spend in 2008. 2007 Total Proposed 2008 Change from Actual BUdget Budget 2007 - 2008 $22,016,231 $21,722,782 <1.33>% TAXES: The property tax amounts below compare that portion of the current budget levied in property taxes in the City of Andover for 2007 with the property taxes the City proposes to collect in 2008. 2007 Proposed 2008 Change from Property Taxes Property Taxes 2007 - 2008 $9,281,427 $10,118,718 9.02% LOCAL TAX RATE COMPARISON: The following compares the City's current local tax rate, the City's tax rate for 2008 if no tax levy increase is adopted, and the City's proposed tax rate for 2008. 2007 2008 Tax Rate if 2008 Proposed Tax Rate NO Levy Increase Tax Rate* 31.003% 28.875% 31.414% Attend the Public Hearing All Andover city residents are invited to attend the public hearing of the City Council to express their opinions on the budget and on the proposed amount of 2008 property taxes. The hearing will be held on: Tuesday, December 4, 2007, at 7:00 p.m. Andover City Hall 1685 Crosstown Blvd NW Andover, MN 55304 You are also invited to send your written comments to: City of Andover, Mayor's Office 1685 Crosstown Blvd NW, Andover, MN 55304 *Does not include approved voter referendum levy based on market value. ~ ... ;; r::- CD 0 CD?/. ~11l CO') 0 N '" .... .... CO') CO') ... CD N CO~ N 0 ci N M LOU> >< " " CD N CO '" 0 '" .... - I- Q. .. ~ N ~ '" '" "" CO 0 ..> ci ,..: M 0 0 CO') N CO') 0 N ~~ >- .. .. 0 0.. eN 0* ?J??fl.?ft. :;: ~ .n~ 0'" ........... ON m "'CD.... "'- ":Lri '" (")~~ - .. '" CD <: ~ ~ "'""" CO .. .... .. ~ - ci m.<: 0 >< .. .. {!.:;;> CD .2(,) 0 '" ~?ft N N >- '" 0.. '0 Ii) '" ell a. '" :::I .... co r::- N ... co'#. (,) lOLOr--....,. ;a ~'" ;; '" N CO') ... ....0 X ...,.M~('I) > 0 ... '" .... NO '" O<oOM N 05 ..; ci 0 o~ N I- ...: M N C\I~ >. 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II. 0 0 @ CITY OF ANDOVER Expenditure Budget Summary Totals - By Department Budget Year 2008 0 Actual Actual Actual Budget" Estimate Proposed" I Change (') I 2004 2005 2006 2007 2007 2008 $ % GENERAL GOVERNMENT Mayor and Council $ 90,320 $ 94,645 $ 106,075 $ 103,t26 $ 102,985 $ 106,561 3,435 3.33% Administration 125,537 148,690 140,369 181,197 170,733 152,253 (28,944) -15.97% Newsletter 16,484 16,265 22,019 26,000 24,514 25,700 (300) -1.15% Human Resomces 52,623 49,265 56,907 91,059 78,829 65,852 (25,207) -27.68% Attorney 147,907 t55,429 162.134 165,000 166,950 173,250 8,250 5.00% City Clerk 124,781 132,122 137,156 152,047 150,987 163,356 11,309 7.44% Elections 35,031 6,032 38,458 7,211 7,211 41,989 34,778 482.29% Finance 250,249 200,845 205,961 294,699 250,509 253,293 (41,406) -14.05% Assessing 11 0,890 114,105 114,093 124,000 117,000 122,000 (2,000) -1.61% Information Services 128,191 135,269 125,003 137,844 127,944 149,705 11,86t 8.60% Planning & Zoning 268,909 304,730 340,859 365,733 362,643 390,871 25,138 6.87% Engineering 343,698 378,264 383,461 442,564 431,864 434,424 (8,140) -1.84% Facility Management 298,218 335,213 334,283 422,507 461,666 464,410 4t,903 9_92% lWC.~T~.I"!I~im.TI!I.i~1Qi1lf_!!l!I!~i1fr'~;J~~1'Tl8i!!ji!!fi ..". 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",.. .....0' ,@l!, ",Jillb ~.=rnm~ .,...".... ,J( PUBLIC SAFETY Police Protection 1,500,424 1,664,086 1,861,610 2,085,122 2,085,122 2,318,241 233,119 11.18% Fire Protection 821,823 973,79t 903,347 ] ,023,602 966,268 1,038,020 ]4,418 1.41% Protective Inspection 389,772 415,454 454,075 486,273 463,623 468,559 (17,714) -3.64% Civil Defense 10,159 9,708 12,057 20,842 14,650 16,536 (4,306) -20.66% PUBLIC WORKS Streets and Highways 406,286 661,464 521,256 582,139 574,039 602,225 20,086 3.45% o Snow and Ice Removal 372,296 449,125 429,475 495,365 485,265 498,769 3,404 0.69% Street Signs 113,84t 157,801 153,363 173,440 177,940 186,322 12,882 7.43% Traffic Signals 19,881 14,264 19,268 20,500 18,500 22,000 1,500 7.32% Street Lighting 28,769 35,773 28,439 31,900 30,400 30,400 (1,500) -4.70% Street Lights - Billed 144,767 152,358 152,906 157,000 157,000 160,000 3,000 1.91% Park & Recreation 6t5,966 674,716 789,353 816,195 830,995 875,176 58,981 7.23% Recycling . . 114,054 . . 116,506 .90,590.. . 99,929 95,879 96,867 (3,062) -3.06% ~'.II..'iWJi!~.'.i!!l'iii>1[f;151il6Sll.*";AP"~~ii>'il'vw",vl"l'."p;-_."wil.....lIIla...4! :'fi2L 8: __..00' --; _j~"=m";, .. .. 1) i;,'!":., '.___0 .;m;@,itz"4%"'>":mf,,,,f@.xJ3.%P;HJ&M3J....'......... .i}:2lftJ1UF?2Egri'1 ." -0;X:iFj@Th@Jk",:,.3r. ,.18fJ;gwJfHITl'P :-~-;,.,~,J!L.:& " ,'.10 ^,~,~".' ."', ~., .wL' "', '.' ,o;~, ~~~.JI.~!ff..ufl_"__-'~iU;}j!;';;';..;}" ... ..... ....Jii>)$~..-~..;@I!ll!i1fr~_~ ,. 0--_.' .' :. _ ----., , ~,'....' .,.--- -. ,----."'.L,..,--,--.y--......__.'-:I~r_ -- --,.~--,--.,.1f~----.\tllir---$,,",7"~4i,:<:gJf"WL.--~,--, .------".------."._53>>u...,-"',!---. __,..,..__.__.o,..'--'e,% '^',lC__ .__"'0'...__".. ,'__ ":,,..: 0 @) o .1 ~ OJ) "'E Zl . ~ ~ ~ 8 0 Co) ._ a ~ C' .....:I '" "0 1'/ ^ 6b .- u b -< 0 E .- "S 05. rn"E~ ~ u.1 U E :g Vl , .s u * Vl co.~ ~ ~ ~ ~ ~ 8 .~ ~.~ ~ .= ~ '.;:j Oil u>'~ .~ c. 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E = = <lJ ~ 'r= = U ~li _ <lJ "- 0 ~~g ~ ~o t~=& ~~~ ~~~ "'~~i g ~ .~ ~ ~ ~ g ~ ~ [;: ~ "g oS ~ ~:~ ~:; ~ ell 1"13 :3 ~ ~ ia '" ~ ~ ~ ~ ~ v ~'~ OJ) "5 ~ ~ -5 ~ ~ u ~ ~ a ] ,~ i:i5 ~ ~ ~ ~ 5 :5 ~ a e u .,g () "~ E .~ ~ G v ~ ""3 0 i: ,->:3 ~ 2 :: = ~ ~ f ! ~ ~ ~ g ~ J L~ ~ ]' g ~ ~ ~ ~ ~ ~-.!t"'..'. ~ ~ j ~ ~ ~ ~ ~ 69. ~ ~ - ~ - ~ .. @1!k .. \S I CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA 0 RES. NO A RESOLUTION ADOPTING THE CITY OF ANDOVER 2008 BUDGET AND 2008 PROPERTY TAX LEVY TO BE CERTIFIED TO THE COUNTY AUDITOR. WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and WHEREAS, the City of Andover receives significant financial support from its residents through the payment of property taxes; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, Minnesota State Law requires the City to certifY to the County Auditor an adopted tax levy and budget prior to December 28, 2007; and WHEREAS, Minnesota State Law requires the City to certifY to the State of Minnesota Department of Revenue an adopted tax levy by December 28, 2007. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2008 City of Andover Budget and the 2008 property tax levy totaling $10,153,718 as listed on Attachment A. BE IT FURTHER RESOLVED that the City Council of the City of Andover hereby establishes the 2008 City of Andover Budget by fund type as follows: REVENUES EXPENDITURES 0 General Fund $ 8,811,132 General Fund $ 8,885,654 Special Revenue Funds 1,923,905 Special Revenue Funds 2,087,887 Debt Service Funds 5,732,054 Debt Service Funds 5,737,763 Capital Projects Funds 7,728,527 Capital Projects Funds 6,191,856 Enterprise Funds 4,163,786 Enterprise Funds 4,238,480 Internal Service Funds 867,079 Internal Service Funds 900,195 Total $ 29,226,483 Total $28,041,835 Adopted by the City of Andover this _day of December 2007. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria V olk - City Clerk 0 @ o STATE OF MINNESOTA) COUNTY OF ANOKA ) CITY OF ANDOVER ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certiry that I have carefully compared the attached Resolution No. _ adopting the City of Andover 2008 Budget and 2008 Property Tax Levy with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this _ day of December 2007. Victoria Volk - City Clerk 0 0 6Y CITY OF ANDOVER, MINNESOTA Proposed 2008 Property Tax Levy 0 2008 Proposed Levy General Fund Levy $ 6,526,135 Debt Service Funds Levy 2004A G.O. Capital Improvement Bonds 374,934 2004 EDA Public Facility Revenue Bonds 934,203 2005B G.O. Capital hnprovement Bonds 122,622 2006B G.O. Equipment Certificate 171,832 2007 G.O. Equipment Certificate 235,806 2008 G.O. Equipment Certificate 165,000 2008 G.O. Open Space Bonds 162,900 Total Debt Service 2,167,297 Other Levies Capital Projects Levy 0 Capital EquipmentJProject 210,000 Parks Projects 57,680 Road & Bridge 1,107,341 Pedestrian Trail Maintenance 50,265 Lower Rwn River Watershed 35,000 Gross City Levy $ 10,153,718 0 \l~