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Home My WebLink AboutAugust 3, 2000 o o o o o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - AUGUST 3,2000 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Jim Lindahl on August 3, 2000, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,Andover, Minnesota. Commissioners present: Tom Anderson (arrived at 7:46 p.m.), Al Grabowski, Valerie Holthus, Jim Lindahl, and Dave O'Toole Commissioners absent: Paul Anderson, and Jeff Kieffer Also present: Park Coordinator, Todd Haas RESIDENTS FORUM There was none. APPROVAL OF MINUTES Item was tabled. APPROVE TOURNAMENT APPLICATION/ANDOVER BASEBALL ASSOCIATION CONT. Mr. Haas stated that that Park and Recreation Commission is requested to review and approve the tournament application fonn as requested by the Andover Baseball Association The tournament is scheduled for August 11-13, 2000. Dale Lang, Andover Baseball Association, noted that they will not need to use fields 5,6,7,8 on Saturday or City Hall on Sunday. Motion by O'Toole, seconded by Grabowski, to approve Andover Baseball Associations application for a tournament on August 11, 12, and 13th. Motion carried on a 4 - ayes, 0 - nays, 3 - absent (Paul Anderson, Tom Anderson, and Kieffer), and 0 - present vote. Commissioner Grabowski stated that he checked with the League of Minnesota to get their opinion as to whether or not volunteers are covered by the City's insurance policy when maintaining fields. Their response was that the volunteers were covered as long as they were using City equipment. u () Regular Andover Park and Recreation Commission Meeting Minutes - August 3, 2000 '-, Page 2 ,_J APPROVE APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES12000 FALL SOCCER Mr, Haas stated that the Park and Recreation Commission is requested to approve the application for scheduled use of Recreational Facilities as requested by the Andover Invaders. Ron Moore, Andover Invaders, explained that the Andover Invaders will be holding free workshops for anyone who is interested to teach them the skills of soccer, Motion by Grabowski, seconded by Holthus, to approve the application for scheduled use of recreational facilities ofField #10 as requested by the Andover Invaders. Further discussion: Commissioner O'Toole stated that he would to make sure that the field use will not conflict with North Metro, Tom Anderson arrived at 7:46 p.m. Mr. Haas stated that he will put together a schedule for the soccer associations and bring it back for approval at the next meeting. ,,_J Motion carried on a 5 - ayes, 0 - nays, 2 - absent (Paul Anderson and Kieffer), and 0 - present vote. DISCUSS NEW GRANT PROGRAM - SOCCER Judy Mott, North Metro Soccer Association, stated that the North Metro Soccer Association would be in favor of all four suggestions that were made by the Park and Recreation Commission. She stated that her order of preference would probably be the new fields at the Elementary School, irrigation of Hidden Creek, and lights at City Hall. Commissioner O'Toole inquired if there had been any contact with the school district. Mr. Haas replied none that he was aware of. Commissioner Grabowski stated that there had been some discussion regarding a soccer field at the new high school. He noted that the City would be having a meeting with the school district on August 8, 2000. Ms, Mott stated that the application deadline for the grant is August 15th, but if an application is made, with reasonable expectation that the Council will approve the project, they would accept () . the application without Council approval. Commissioner Holthus stated that she would like to see Hidden Creek North Park irrigated, C_) , ) (~) u u Regular Andover Park and Recreation Commission Meeting Minutes - August 3, 2000 Page 3 Commissioner O'Toole stated that he would like to know how much it would cost to separate the soccer fields from the baseball field at the new elementary school. Mr. Moore suggested lighting the fields at Sunshine Park. Mr. Haas replied that it would be very expensive to light the fields at Sunshine Park. Commissioner Grabowski stated that it would cost $25,000 just for the transformer, but does anticipate that the fields will be lighted in the future. Ms. .Mott stated that she worked with East Bethel on applying for the grant and that she would be willing to work with staff on making the application. Motion by Holthus, seconded by O'Toole, to direct staff to move forward with the grant application for irrigation of Hidden Creek North Park, lighting at City Hall Park Complex #1 (field #1), additional and replacement soccer goals for various fields throughout the city, and as an altemate research information on the soccer fields at the new elementary school. Motion carried on a 5 - ayes, 0 - nays, 2 - absent (Paul Anderson and Kieffer), and 0 - present vote. REVIEW QUOTES/OO-28/MISC. IMPROVEMENTS PARK HANDICAPPED ACCESSIBILITY Mr. Haas stated that that the Park and Recreation Commission is requested to review and recommend the quotes for the rubber surface for Project 00-28, Misc. Park Handicapped Accessibility Improvements. The quote received were as follows: . MN-WS Playground $19,100.41 . Recreation Concepts, Inc. $23,512.00 Motion by Tom Anderson, seconded by O'Toole, to recommend that City Council approve the bid by MN-WS Playground in the amount of $19,100.41 for the rubber surface for Project 00- 28, Misc. Park Handicapped Accessibility Improvements. Motion carried on a 5 - ayes, 0 - nays, 2 - absent (Paul Anderson and Kieffer), and 0 - present vote. REVIEW BIDS/OO-09 & 98-25/HIDDEN CREEK NORTH PARKING LOT & CROSSTOWN BOULEVARD TRAIL IMPROVEMENTS Mr. Haas stated that the case was presented to the Commission as an information item. ! \ "\._----""j . '\ , ' /. (J r) \_/ (J Regular Andover Park and Recreation Commission Meeting Minutes - August 3, 2000 Page 4 UPDATE OF ANOKA COUNTY LIBRARY TRAIL/OO-17 Mr. Haas stated that the Park and Recreation Commission is requested to give direction for a trail on the north and south of Bunker Lake Boulevard. Butch Brandenberg with the City of Anoka has indicated that they will be moving forward with their portion of the trail. Commissioner Lindahl stated that Andover should construct the connecting piece of trail. Commissioner Grabowski inquired if Anoka would be interested in constructing the Andover's portion of that trail and if so present a quote to the Commission at the next meeting. Consensus of the Commission was that a trail should be constructed on Andover's connecting portion. UPDATE OF DNR GRANTS/98-20/APPROVED UNDERPASSES Mr. Haas noted that the City Council reviewed the grants, but have not made any decisions at this point. He will keep the Commission informed of their decision. APPROVE APPLICA TION FROM RUM RIVER VALLEY FALL LEAGUE Motion by O'Toole, seconded by Holthus, to approve Rum River Valley's fall league application beginning August 15th. Motion carried on a 4 - ayes, 0 - nays, 2 - absent (Paul Anderson and Kieffer), and 1 - present (Grabowski) vote. REVIEW ISSUES LIST Mr. Haas reviewed the items on the issues list. CHAIRMAN'S REPORT None. ADJOURNMENT Motion by Anderson, seconded by O'Toole, to adjourn. Motion carried unanimously. The meeting adjourned at 8:30 p.m. Respectfully submitted, Nanci Libor, Recording Secretary . , '--' \. ) r' ;'-) , , 1 Regular Andover Park and Recreation Commission Meeting Minutes - August 3, 2000 Page 5 TimeSaver Off Site Secretarial, Inc. ()