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HomeMy WebLinkAboutJuly 6, 2000 o o o o o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - JULY 6,2000 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Jim Lindahl on July 6, 2000, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson, Al Grabowski, Valerie Holthus, Jeff Kieffer, Jim Lindahl, and Dave O'Toole Paul Anderson Park Coordinator, Todd Haas Commissioners absent: Also present: RESIDENTS FORUM There were no comments at this time. APPROVAL OF MINUTES Motion by Grabowski, seconded by Kieffer, to approve the June 15, 2000 regular Park Commission meeting minutes as written. Motion carried on a 6 - ayes, 0 - nays, I - absent (Paul Anderson), and 0 - present vote. APPROVE TOURNAMENT APPLICATION/NORTH SUBURBAN MUTUAL AID Mr. Haas stated that the Park and Recreation Commission is requested to review and recommend the approval of the tournament application for North Suburban Mutual Aid. Tom Johnson, representative of the application, noted this request was before the Park Commission and is the same as last year's request. Motion by O'Toole, seconded by T. Anderson, to approve the tournament application for North Suburban Aid as submitted. Motion carried on a 6 - ayes, 0 - nays, 1 - absent (Paul Anderson), and 0 - present vote. APPROVE TOURNAMENT APPLICATION/Andover Baseball Association Mr. Haas stated that an application for this item was not received before the meeting therefore a recommendation cannot be made. / '\ U u Regular Andover Park and Recreation Commission Meeting Minutes - July 6, 2000 \ ) Page 2 APPROVE QUOTESIPLAYGROUND EQUIPMENTIPINE HILLS PARK Mr. Haas stated that the Park and Recreation Commission was requested to continue discussing the possibility of purchasing and installing playground equipment at Pine Hills Park. He reviewed the equipment structures and pricing proposed for the park. Mr. Haas explained the Park Commission was interested in quoting this project through an RFP. He noted two RFP's were received, one from MN- WS Playground and the other from Recreation Concepts. Mr. Haas indicated the low bid was from MN-WS Playground at $23,894.52 for all equipment with installation. He indicated this price did not include the timbers and sand surrounding the units. Mr. Haas noted the Lion's would be donating $8,000 for the playground equipment at Pine Hills Park. Commissioner Holthus stated she was in favor of the plan as suggested by staff noting the proposed playground would be a great additional to the park for the neighboring children. :) Commissioner Kieffer asked for clarification on the price of the project versus the price of the structure. Mr. Haas stated the structure was roughly $16,000 and the installation would be $7,000. Chairperson Lindahl suggested installing only a large unit for the 5 to 12 year olds at this time to keep this project closer to the budget for the project. Commissioner Grabowski concurred. Commissioner Grabowski asked what would be gained by dropping the smaller piece. Mr. Haas stated the smaller piece would remove $3,000 along with a portion of freight, tax and installation bringing the grand total under $20,000. Commissioner O'Toole asked if CDBG funds could be used on the proposed equipment and installation. Mr. Haas stated CDBG funds are not allowed to be used on new projects but rather reconditioning of parks. He indicated these funds may be used for the matting around the project. Chairperson Lindahl asked that the bid be redone to separate out the rubber matting from the rest of the bid. Motion by O'Toole, seconded by Kieffer, to recommend approval of the MN-WS Playground equipment quote in the amount of $23,894.52 for Pine Hills Park contingent upon the use of CDBG funding for the rubber matting and an $8,000 donation from the Lion's Club. Motion carried on a 6 - ayes, 0 - nays, 1 - absent (Paul Anderson), and 0 - present vote. ~) ~-J ,~) () / " u u Regular Andover Park and Recreation Commission Meeting Minutes - July 6, 2000 Page 3 DISCUSS PLAYGROUND EQUIPMENT AT SUNSHINE PARK Mr. Haas stated the Commission needs to review and discuss playground equipment at Sunshine Park. He reviewed several options for the park and noted the space available at this park was limited. Chairperson Lindahl asked if this purchase could be in conjunction with the Pine Hills Park purchase to reduce additional freight charges. Mr. Haas noted he would look into this. Commissioner Holthus stated she was in favor of the toddler six unit. Commissioner Grabowski concurred and asked that staff expedite this item to see if freight expenses could be shared with additional purchases. Commissioner Holthus asked if the Commission should consider equipment for older children. Chairperson LindaW stated this may be foolish due to the fact the school playground is close to Sunshine Park. Motion by Grabowski, seconded by T. Anderson, to advise staff to receive bids for the toddler six playground equipment in an amount up to $7,000 for Sunshine Park for the northeast comer of the park. Motion carried on a 6 - ayes, 0 - nays, I -'- absent (Paul Anderson), and 0 - present vote. PUBLIC WORKS UPDATE Commissioner Grabowski noted concem for the removal of ball field fences within the City. He explained he feels it is extreme to have all fences eight feet in height and noted this could be a liability issue while the fences are being taken out and replaced. Mr. Haas stated he has questioned Frank and Kevin about this issue and would report back to the Commission at their next meeting. Chairperson Lindahl asked that the standards be reviewed with the League of Minnesota Cities as well for discussion in August. Commissioner Grabowski asked that additional patrolling be done near Sunshine Park do deter the vandalism near the park. Mr. Haas stated Kevin has spoken with the police to have this area patrolled more often. Commissioner Holthus asked which playground equipment would be removed this fall. Mr. Haas noted this would be determined after the non-compliance report was received. ( '\ \.J o Regular Andover Park and Recreation Commission Meeting f\ Minutes - July 6, 2000 '._j Page 4 REVIEW ISSUES LIST Mr. Haas reviewed the items on the issues list. He noted a skateboard/roller blade facility is being proposed in the plan of the WDE site. Mr. Haas suggested forming a committee with Commission members and teens interested. The Commission advised that this committee be formed and the committee determine what should be included in the facility. Chairperson Lindahl asked if the City of Andover would be completing a trail portion to the Anoka County Library. Mr. Haas stated the City of Anoka is proceeding with this trail with a cement sidewalk but noted he would gain additional information and place this item on the agenda for the July 20, 2000 meeting. Mr. Haas noted a couple of DNR grants may be impoved (Coon Creek Corridor Trail west of Hanson Boulevard along with one of the underpasses). He indicated he would hear more on this within the next couple weeks. (j Commissioner Grabowski asked that the gazebo be added to the Review Issues List for the Commission to be updated on a monthly basis due to safety concerns. CHAIRMAN'S REPORT Commissioner Holthus asked for suggestions for the next newsletter. Chairperson Lindahl suggested she write about the Andover Family Fun Fest and to inform the residents of the recent vandalism within the parks and the negative effects it has on the cOlll1llunity. Commissioner Grabowski noted concern for the recent vandalism at Sunshine Park and the expense the City is incurring to replace and renovate the park property. He asked that signs be posted on all park buildings to deter from vandalism and damage to the buildings. Commissioner Grabowski indicated there is a need for stricter enforcement and zero tolerance from the police department. Chairperson LindaW expressed concern for the additional signage and how it would be enforced. Commissioner Holthus asked that this issue be placed on the agenda for the next meeting for further discussion. Commissioner Holthus asked if the City is increasing in Oak Wilt. She indicated that she has Oak Wilt on her property and that her neighbors are showing signs as well. Chairperson Lindahl stated the County and City has funding available to assist in the fmancing of trenching around diseased trees. ,J Commissioner Grabowski asked if there was a performance bond for non-completion of the gazebo. Mr. Haas stated the gazebo was to be completed on June 16,2000 but that he would check with Scott Erickson, City Engineer, on this issue to resolve the situation. Commissioner (. " \. j '.~) , \ j ,', I, i .-" Regular Andover Park and Recreation Commission Meeting Minutes - July 6, 2000 Page 5 Grabowski suggested the performance bond be pulled from the developer if not completed by the next Council meeting. Commissioner Holthus noted the festival is still looking for volunteers and welcomed the public to get involved in this community-sponsored event. ADJOURNMENT Motion by Anderson, seconded by O'Toole, to adjourn. Motion carried unanimously. The meeting adjourned at 8:59 p.m. Respectfully submitted, Heidi Guenther, Recording Secretary TimeSaver Off Site Secretarial, Inc.