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HomeMy WebLinkAboutJune 15, 2000 o o o o o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - JUNE 15,2000 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Acting Chairperson Jeff Kieffer on June 15,2000, 7:35 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Paul Anderson, Al Grabowski, Valerie Holthus (arrived at 7:50 p.m.), and Jeff Kieffer Tom Anderson, Jim Lindahl, and Dave O'Toole . Park Coordinator, Todd Haas Commissioners absent: Also present: RESIDENTS FORUM Bruce Wi!!11all, 1142141" Lane, expressed concern regarding the trail adjacent to his home that goes towards Coon Creek. He explained that several children cross through his backyard and requested that some type of fencing be installed. Mr. Haas replied that staff does have authorization to install the fencing along his property and. will contact the Public Works Department to verify when the fencing will be installed. Acting Chairperson Kieffer advised the resident to contact the Public Works Department also. Mr. Haas noted that there should be a Community Service Officer patrolling the area. Mr. Wignall replied that he has not seen an officer, but noted kids are building up dirt and using the area for bike jumps. Commissioner Grabowski replied that staff needs to check the area to see if dirt is being moved because it can become a maintenance problem as well as a safety concern. He also advised Mr. Wignall to call the Anoka County's Sheriff's Department if he is concerned over any activity taking place in thearea. APPROVAL OF MINUTES Motion by Paul Anderson, seconded by Grabowski, to approve the May 18, 2000 regular Park Commission meeting minutes as written. Motion carried on a 3-ayes, 0 - nays, 4 - absent (Tom Anderson, Holthus, Lindahl, and O'Toole), and 0 - present vote. o ) (-- Regular Andover Park and Recreation Commission Meeting Minutes - June 15, 2000 .' '\ Page 2 'J UPDATE OF 7lli A VENUE TRAIVOO-17 Mr. Haas updated the Park and Recreation Commission as to the discussion that took place with the City Council. Commissioner Grabowski requested that Staff contact the City of Anoka to question if they would be interested in constructing the trail. Mr. Haas questioned the direction the Park Commission would like to take on the northern pIece. Consensus of the Commission was to wait a year for the northern piece to evaluate the development that will occur in the area. RECOMMEND APPROVAL OF PLANS & SPECS/OO-09/HIDDEN CREEK NORTH PARKING LOT : ) Mr. Haas stated that the Park and Recreation Commission is requested to review and recommend the approval of the plans and specs for the construction of Hidden Creek North parking lot reconstruction. He noted that the parking lot will include 57 standard parking spaces and 2 handicapped. Commissioner Grabowski inquired if there were any plans for landscaping along Bunker Lake Boulevard. Mr. Haas replied that the Commission could set aside funds for the Public Works Department to do some landscaping along Bunker Lake Boulevard. Commissioner Grabowski requested that tree installation be placed on the issues list for fall planting. Commissioner Holthus arrived at 7:50 p.m. Commissioner Grabowski inquired if the project will be bid with any other projects. Mr. Haas suggested the possibility of constructing the trail along Crosstown Boulevard south of Bunker Lake Boulevard, but noted the Park Commission would have to use the trail fund to pay for the project. Commissioner Paul Anderson inquired as to the estimated cost of the trail south of Bunker \ ) Lake Boulevard on Crosstown. Mr. Haas estimated $25,000 to $30,000 at $10.00 per foot. C) ~J () u u Regular Andover Park and Recreation Commission Meeting Minutes - June 15, 2000 Page 3 Commissioner Grabowski suggested that staff bid out the parking lot with the trail along Crosstown Boulevard as an alternate. Conunissioner Paul Anderson noted that there is a lot of pedestrian traffic along Crosstown Boulevard and thinks it is a safety issue. Motion by Grabowski, seconded by Paul Anderson, to direct staff to receive bids for the Hidden Creek Parking Lot, including the grading of the outfield, with the trail along Crosstown Boulevard south of Bunker Lake Boulevard as an alternate. Motion carried on a 4-ayes, 0 - nays, 3 - absent (Tom Anderson, Lindahl, and O'Toole), and 0 - present vote. APPROVAL OF MINUTES Motion by Grabowski, seconded by Holthus, to approve the June 1, 2000 regular Park Commission meeting minutes as written. Motion carried on a 3 - ayes, 0 - nays, 3- absent (Tom Anderson, Lindahl, and O'Toole), and I - present (Kieffer) vote. APPROVE TO OBTAIN QUOTESIPLAYGROUND EQUIPMENT/SUNSHINE PARK Mr. Haas stated that the Park and Recreation Commission was requested to continue discussing the possibility of purchasing and installing playground equipment at Sunshine Park near the shelter. He noted that if the Commission would like to include the equipment with the Pine Hills Equipment quotes should be obtained at the same time. Commissioner Grabowski suggested setting a dollar limit for the equipment and let the vendors show the equipment that is available for that dollar amount. Mr. Haas replied that he had a discussion with a sales representative regarding what Mr. Grabowski proposed and he did not think the equipment offered would change. Commissioner Grabowski replied that it would give the City a chance to select between different equipment rather than having staff put together specs and having the vendors follow those specs. Mr. Haas replied that with Game Time the materials presented in their magazine is what you get and from their input it is easier for them if the City gives them a list of what the City wants. Conunissioner Grabowski noted that the bids must include freight, tax, and ADA pad and swmg. Mr. Haas noted that the City will only need to receive two quotes since it is under $25,000. o o Regular Andover Park and Recreation Commission Meeting Minutes - June 15, 2000 / '\ Page 4 'J Commissioner Grabowski replied that purchasing playground equipment for Sunshine Park and Pine Hills will be over $25,000. Mr. Haas replied that adding a two to five year old tot at Sunshine Park will not put the equipment over $25,000. Commissioner Holthus replied that she would the equipment at Sunshine Park to accommodate five to twelve year olds. Mr. Haas replied that it would be difficult to get the five to twelve year old equipment into the area at Sunshine Park. Commissioner Holthus requested that staff measure the location at Sunshine Park to determine what size equipment would fit. Consensus of the Commission was to direct staff to put together a layout of the area and bring it back for their review. . \ <~ Commissioner Holthus inquired as to when the triangular message board will be installed at Sunshine Park. Mr. Haas replied that the board will be shipped on Monday and installation should start as soon as it is received. Commissioner Holthus inquired if any playground equipment could be placed on the west side of the shelter. Mr. Haas replied no, explaining that there is a liability concern with the balls from the softball fields. UPDATE OF PLAYGROUND EQUIPMENTIPUBLIC WORKS Mr. Haas stated that the private consultant viewed some of the parks with Kevin Starr of Public Works. Mr. Starr is expecting a report to be submitted to the City within the next month. Commissioner Grabowski requested that staff find out if the inspection was completed for the League of Minnesota Cities. REVIEW ISSUES LIST o Mr. Haas reviewed the items on the issues list. /-, . I 'J ,,- .,) '--..J (J ) c-' ( ) \.._- Regular Andover Park and Recreation Commission Meeting Minutes - June 15, 2000 Page 5 Commissioner Grabowski requested that fall tree planing at Hidden Creek park be added to the On-Going projects list. CHAIRMAN'S REPORT Acting Chairperson Kieffer stated that the grass does not grow in the location of the ice rink at Hidden Creek Park and thinks that it is a real "eye sore". Commissioner Grabowski suggested tarring the area so it can be used for roller hockey. Acting Chairperson Kieffer inquired if Coon Rapids has had any problems with tarring their hockey rinks. Commissioner Grabowski replied that Mr. Starr had discussion with Coon Rapids and they had indicated that they did have some problems with the tar not been level and taking several inches of water to fill the center ofthe ice rink in the winter. Mr. Haas replied that he would suggest using concrete because it is easier to drain and will last longer. Consensus of the Commission was to direct staff to research the possibility. Acting Chairperson Kieffer suggested locating benches between the ice rink and the baseball field so they could be used for both locations. Commissioner Grabowski inquired as to the status of the Sunshine Park shelter Mr. Haas reviewed the discussions that took place with the contractor which will require the contractor to seal coat the entire shelter at their cost and the City will receive a deduct on the cement work. Commissioner Holthus noted that the Fun Fest desperately needs volunteers for the dunk tank, food booth, raffle, and silent auction. If anyone is interested in volunteering, they should contact Vicki at City Hall. She also noted that the Fun Fest Committee suggested that a flyer be given requesting volunteers when people sign up for sport activities and indicated that the Public Works Department will pay the electric bill for the outlet located by the Ice Rink for the month of July. ADJOURNMENT Motion by Grabowski, seconded by Paul Anderson, to adjourn. Motion carried unanimously, The meeting adjourned at 8:35 p.m. r-', . , '--.' (~) r~ ',") .'-.,/ Regular Andover Park and Recreation Commission Meeting Minutes - June 15, 2000 Page 6 Respectfully submitted, Nanci Libor, Recording Secretary TimeSaver Off Site Secretarial, Inc.