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HomeMy WebLinkAboutMarch 16, 2000 o -0 o o o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - MARCH 16,2000 MINUTES The Regular Bi-Monthly Meeting ofthe Andover Park and Recreation Commission was called to order by Chairperson Jim Lindahl on March 16,2000, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Paul Anderson, Al Grabowski, Valerie Holthus, Jeff Kieffer (arrived at 7:55 p.m.), Jim Lindahl, and Dave O'Toole Tom Anderson Park Coordinator, Todd Haas Commissioners absent: Also present: RESIDENTS FORUM Merle Prochniak, 2941 141 st Avenue, Andover, inquired about the maintenance plans at the Sunshine Park building, because he wants to make sure that the building will continue to be maintained and secured. Chairperson Lindahl questioned if he was referring to the general maintenance of the building. Mr. Prochniak replied yes. Commissioner Grabowski stated that if there are maintenance issues where things that have been damaged by Associations he is not aware of them. He noted that there have been a lot of vandalism problems at the park over the last couple of years. Commissioner O'Toole stated that he has noticed that the building is looking a little run down with scuff marks on the walls and thinks the Commission should look into a system and determine who is responsible for what maintenance of the building. Mr. Prochniak stated that he feels the Associations could be more aware of what is going on in the buildings. Chairperson Lindahl requested that the item be added to the issues list. APPROVAL OF MINUTES Motion by O'Toole, seconded by Holthus, to approve the March 2, 2000 regular Park Commission meeting minutes as written. Motion carried on a 5 - ayes, 0 - nays, 2- absent (Tom Anderson, and Kieffer), and 0- present vote. o o Regular Andover Park and Recreation Commission Meeting Minutes - March 16, 2000 C) Page 2 DISCUSS SECURITY AT THE PARKS/SHERIFFS DEPARTMENT Captain Klink, from the Anoka County Sheriffs Department, gave a short presentation regarding the summer park patrol plan. He explained that the CSOs will be monitoring the parks primarily from 6:00 p.m. to 10:00 p.m. Commissioner Grabowski inquired if it will be possible for the CSOs to use four wheelers to monitor trails. Captain Klink replied that the CSOs will not be restricted to squad cars. They will be allowed to do bicycle patrol and use four wheelers. Commissioner Grabowski noted that one of the largest problems is dogs in the parks. He also requested that the first parking stall at Sunshine Park be labeled "Deputy Sheriff Parking Only." Consensus of the Commission was to label the parking space "Emergency Vehicle Only". o Commissioner Grabowski inquired if anything was discussed about the gate to the recycling center being closed and tuming the lights off at the fields. Mr. Haas replied that currently the Associations shut off the lights, but the CSOs could be requested to do so. Captain Klink replied that he will work something out with staff. Commissioner O'Toole inquired as to what the CSOs would be looking for on the trails. Captain Klink explained that most of those calls would be calls for service, but in a routine situation, they would be looking for people loitering, smoking, and alcohol violations. Commissioner O'Toole questioned if there were any regulations that could be enforced on the trails. Captain Klink replied not in the City ordinance. Commissioner O'Toole suggested that the Park Commission research putting together a policy to prohibit certain activities on trails. (Commissioner Kieffer arrived 7:55 p.m.) o Captain Klink noted that the CSOs will be recording their time spent patrolling the parks. (j ("\ ,-j o o o Regular Andover Park and Recreation Commission Meeting Minutes - March 16, 2000 Page 3 Chairperson Lindahl questioned if the Commission would be able to see a report as to what is happening in the parks. Captain Klink replied yes. Zeke Zdenek, Andover Invaders, inquired if it would be possible for the City to install signs at the parks that state dogs are not allowed. Commissioner Grabowski replied that signs are already posted at Sunshine Park and City Hall. Commissioner O'Toole noted that the City is in the process of updating the signs. APPROVE 2000 SOFTBALL/BASEBALL SCHEDULE Mr. Haas stated that the Park and Recreation Commission is requested to review and approve the 2000 softballlbaseball schedule. Chairperson Lindahl stated that he had a concern regarding applications where they reference "same as last year". He felt that the information should be provided each year. Commissioner Grabowski stated that the Associations could put together a schedule based on last year's usage as part of the application, but until the season starts they don't know what the exact schedule will be. Commissioner Grabowski abstained from voting. Motion by O'Toole, seconded by Kieffer, to approve the 2000 Softball and Baseball schedules. Motion carried on a 5 - ayes, 0 - nays, I -absent (Tom Anderson), I-abstain (Grabowski) vote. APPROVE 2000 SOCCER SCHEDULE Mr. Haas stated that the Park and Recreation Commission is requested to review and approve the 2000 soccer schedule. Commissioner O'Toole inquired if acceptable arrangements have been made for the soccer tournament scheduled for the same weekend as Andover Fun Fest. Mike Bednar, Andover Soccer, replied that they have arranged to use the fields at Oakview Middle School as last year worked out well. Zeke Zdenek, Andover Invaders, stated that he appreciates the flexibility that the Park Commission has given them in making field arrangements since they do not get their schedules (~ '--) ,~ v o o u Regular Andover Park and Recreation Commission Meeting Minutes - March 16, 2000 Page 4 until May I st. He explained that the soccer clubs are working well together to arrange field times. Chairperson Lindahl requested that as the teams begin using the new fields he would like the Associations to contact Kevin Starr, Todd Haas or the Park Commission if the fields are not meeting their standards. Commissioner O'Toole inquired if all of the soccer nets are anchored. Mr. Haas replied that as far as he knows all ofthe nets are secured, but ifthey notice any that are not anchored the City should be notified. Steve Frietag, North Metro, stated that the large fields are already anchored, and the rec. fields are portable but they do intend to anchor those with the auger anchors. Ron Moore, Andover Invaders, requested that the four corners of the soccer field at Hidden Creek be marked again. Motion by Grabowski, seconded by Kieffer, to approve the 2000 soccer schedule. Motion carried on a 6 - ayes, 0 - nays, 1 -absent (Tom Anderson) vote. REVIEW DA VB HARRIS SKETCH PLAN, CONTINUED. Mr. Haas requested that this item be tabled. REVIEW WOODLAND CREEK TOWNHOMES SKETCH PLAN, CONTINUED Mr. Haas stated that the Park and Recreation Commission is requested to continue discussing the Woodland Creek Townhomes Sketch Plan. The item was tabled to allow staff to research what the agreement was on the park dedication requirements. The Commission was presented with a resolution approving the preliminary plat of Colonial Creek (platted as Woodland Creek) and the Commission's minutes of the July 9, 1987 meeting. Mr. Haas stated that after reviewing the documents it would be very difficult to require the developer to provide additional park dedication because the park dedication was negotiated at that time. Commissioner Grabowski stated that there is not much the Commission can do since the park dedication was based on the ten percent rule. Chairperson Lindahl stated that the land use is being changed to meet other needs and does not think they are exempt from collecting additional usage funds. Commissioner O'Toole inquired if the trail fee would be applicable. '~) '---- o o u Regular Andover Park and Recreation Commission Meeting Minutes - March 16, 2000 Page 5 Mr. Haas replied that they could probably collect the trail fee. Chairperson Lindahl stated that the City needs to consider situations like this in the future because it has a large fmancial impact on the City. Mr. Haas replied that it is a rare occasion where the Park Commission negotiates the park dedication fees. Mr. Haas stated that he would check into charging the trail fee and bring the item back to the Park Commission at their next regular meeting. UPDATE OF SUNSHINE PARK MAINTENANCE, CONTINUED Mr. Haas stated that the Park and Recreation Commission is requested to continue discussing the maintenance at Sunshine Park. He explained that Frank Stone, Public Works Superintendent, recommended the cleaning ofthe Sunshine Park building to be turned over to Cory Coons ofC & H Distributing, with the responsibility of the Park Commission or the Athletic Association to see that it is cleaned and meets state health requirements. The amount for the Maintenance Budget on this item is $2,500, $500 for cleaning supplies and $2,000 for labor. If the amount for the year 2000 is over spent, the Park Commission will have to charge a user fee for the extra cleaning charges. Commissioner O'Toole explained that he had a meeting with Mr. Stone regarding the issue and he explained that certain cleaning standards would have to be followed and that the offer had not yet been presented to Cory Coons. Commissioner Grabowski suggested that Staff present the proposal to Mr. Coons and let him make the decision as to whether or not he would like to take on the additional cleaning responsibilities. Consensus of the Park Commission was to present the proposal to Cory Coons ofC & H Distributing. Motion by O'Toole, seconded by Paul Anderson, to direct Mr. Stone to draft a detailed list of duties that would be expected from April 15th to October 10th, and identify the price including the materials that would be supplied. Motion carried on a 6 - ayes, 0 - nays, 1 -absent (Tom Anderson) vote. REVIEW OF SIGNAGE AT PARKS o Mr. Haas requested that the Park and Recreation Commission table this item. DISCUSS USE OF 1999-2000 CDBG FUNDS, CONT. o o ,r-', , j '--- Regular Andover Park and Recreation Commission Meeting Minutes -March 16, 2000 Page 6 Mr. Haas stated that the Park and Recreation Commission is requested to continue discussing the use of 1999-2000 CDBG funds. He reviewed a list of parks where Staff believed it would be appropriate to make the play equipment ADA accessible. Staff will put together a list of costs and bring the item back to the Park Commission at the next regular meeting. RECOMMEND APPROVAL OF QUOTESIPLAYGROUND EQUIPMENTffIMBER RIVERS PARK Mr. Haas stated that the Park and Recreation Commission is requested to review and recommend the quotes for playground equipment at Timber Rivers Park. $1,500 was approved for the handicapped swing, but Staff has also included a backhoe digger-wheelchair. A quote was received for $1,800 for the swing and $330.00 for the backhoe digger. Motion by Kieffer, seconded by Holthus, to approve the quotes for the handicap swing at $1,800 and the wheelchair backhoe digger at $330.00. Motion carried on a 6 - ayes, 0 - nays, 1 -absent (Tom Anderson) vote. () Commissioner Grabowski suggested that in the future warranty information be included as part of the quote. PUBLICHEARINGIHAWKRIDGE PARK SHELTER/99-2 Mr. Haas stated that the Park and Recreation Commission is requested to hold a public hearing for Hawkridge Park Shelter, Project 99-2. The public hearing is required in order to apply for the MN DNR Local Grant Program Chairperson Lindahl opened the public hearing at 8:45 p.m. There was no public input. Motion by O'Toole, seconded by Kieffer, to close the public hearing. Motion carried on a 6- ayes, O-nays, I-absent (Tom Anderson) vote. The public hearing closed at 8:45 p.m. PUBLIC HEARING/WILD IRIS PARK Mr. Haas stated that the Park and Recreation Commission is requested to hold a public hearing for Wild Iris Park. The public hearing is required to apply for the MN DNR Local Grants o Program. .,--, \__.1 /-'. '0 o o u Regular Andover Park and Recreation Commission Meeting Minutes - March 16, 2000 Page 7 Consensus ofthe Park Commission was to move the trail further to the south of the playground equipment. Commissioner Grabowski stated that the parking lot is being used as a "park and ride" and feels the Commission should keep that in mind in case there becomes a problem. Commissioner O'Toole questioned the separation ofthe parking lot and the homes. Consensus of the Commission was to install a berm between the parking lot and the existing homes. Chairperson Lindahl opened the public hearing 8:50 p.m. There was no public input. Motion by Kieffer, seconded by O'Toole, to close the public hearing. Motion carried on a 6- ayes, a-nays, I -absent (Tom Anderson) vote. The public hearing closed at 8:50 p.m. REVIEW ISSUES LIST Mr. Haas reviewed the items on the issues list. Mr. Haas reviewed two options for the Andover Lions Park sign. Consensus of the Park Commission was to proceed with the sign with stilts. CHAIRMAN'S REPORT Mr. Haas stated that a Commission member needs to be appointed to the Fun Fest Committee. Consensus of the Park Commission was to appoint Commissioner Holthus to the Fun Fest Committee. Commissioner O'Toole stated that he was involved in a meeting regarding the Joint Powers Agreement with the school district and he reviewed several issues that were discussed noting that it will take several more meetings to resolve the issues. Commissioner Holthus suggested that the Parks Commission article in the Andover Today should be called "Parks Place". ADJOURNMENT "..........." ,-J \ ) --./ c r --, v Regular Andover Park and Recreation Commission Meeting Minutes - March 16, 2000 Page 8 :-) '-_'/ Motion by Kieffer, seconded by Grabowski, to adjourn. Motion carried unanimously. The meeting adjourned at 9:22 p.m. Respectfully submitted, Nancy Libor, Recording Secretary TimeSaver Off Site Secretarial, Inc.