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HomeMy WebLinkAboutFebruary 10, 2000 o o o () o CITY of ANDOVER RK AND RECREATION COMMISSION MEETING - FEBRUARY 10,2000 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Dave Blackstad on February 10, 2boO, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Paul Anderson, Tom Anderson (arrived at 7:40 p.m.), Dave Blackstad, Al Grabowski, Valerie Holthus, Jeff Kieffer, Jim Lindahl, and Dave O'Toole None Park Coordinator, Todd Haas Commissioners absent: Also present: RESIDENTS FORUM None. Chairperson Blackstad stepped down as the Chairperson of the Park and Recreation Commission and announced Commissioner Lindahl as the new Chair. APPROVAL OF MINUTES Chairperson Lindahl noted that on Page 3 in the second to last paragraph it should read ".. ..funds to hire Community Service Officers (CSO) to conduct traffic control in the parks." Rather than "...to conduct directed patrols within the park." Motion by O'Toole, seconded by Kieffer, to approve the January 20,2000 regular Park Commission meeting minutes as written. Motion carried on a 6 - ayes, 0 - nays, 1- absent (Anderson), and 0- present vote~ PUBLIC WORKS UPDATE The Park and Recreation Commission received updates from the Public Works Supervisor for their review. Commissioner O'Toole stated that the update included redoing the boat landing, which he feels the County owes the City some restoration after redoing Bunker Lake Boulevard. Mr. Haas replied that the restoration work from the County will be done in the spring. c () Regular Andover Park an~ Recreation Commission Meeting Minutes - February 10,2000 Page 2 c Commissioner Grabowski replied that he would like to know exactly what restoration work they are planning to do. Commissioner O'Toole noted that there was a swing set that was destroyed during their construction and questioned if that will be replaced. Mr. Haas replied that from discussions with Public Works Supervisor Kevin Starr, there would not be adequate space for the swing set, but he will follow-up on the restoration that is planned to take place and about the swing set. Commissioner Grabowski requested that the need for volunteer groups be advertised in the City newsletter. Commissioner Anderson arrived at 7:40 p.m. Commissioner Kieffer suggested sending out letters to groups that have volunteered in the past as well as recognizing the groups in the City newsletter. Mr. Haas noted that almost all of the volunteer groups are new. o Commissioner Holthus stated that it should be noted which park the volunteer group has adopted. Dave Blackstad noted that if they follow City ordinance volunteer groups are required to come in front ofthe Park Commission every two years. Commissioner Kieffer suggested an appreciation event for the volunteers. Mr. Haas suggested holding an appreciation event in the fall. Commissioner Lindahl stated that a meeting in the spring and fall would be appropriate. Consensus of the Commission was to send a letter signed by the Park Commission to all volunteers in the spring to thank them for volunteering and then invite them in the fall for an appreciation event. DISCUSS RULES & REGULATIONS/SIGNS FOR PARKS o Mr. Haas stated that the Park and Recreation Commission is requested to review the proposed language that would be proposed for all parks as requested by City Staff. The current signs should be updated and the appearance of the sign should be more attractive. Instead of just having a sign with park regulations, it should be sign with neat features such as trees, wetlands, birds, wild flowers, etc. on the signs. n \.~, o o ( 0 Regular Andover Park U1i~ Recreation Commission Meeting Minutes - February 10, 2000 Page 3 Commissioner Grabowski stated that the regulations regarding animals and golfing should be moved to the top of the sign. He also suggested constructing the signs out of cedar or redwood with painted letters. Commissioner Lindahl suggested using the cedar or redwood signs at the regional parks and then metal signs for all other parks. Mr. Haas stated that he will discuss the possibility of cedar or redwood signs with Public Works Supervisor Kevin Starr. Consensus of the Commission was to move the pet regulations to the top ofthe list. Commissioner Grabowski suggested Staff look at the signs at Sunny Acres for an example. Commissioner O'Toole questioned the wording regarding motorized vehicles. Consensus of the Commission was to change the wording to read "Authorized vehicles only." Mr. Haas noted that he will bring back examples of signs to the next Park Commission meeting. Chairperson Lindahl suggested making the design on the sign appropriate to the park area. CONSIDER CHANGE ORDER #2/99-21/SUNSHINE PARK SHELTER Mr. Haas stated that the Park and Recreation Commission is requested to review and determine if the four post message board originally approved as part of the bid should be changed to a triangular message board. The Commission received a memo from Mike Basich of St. Croix Recreation Company, Inc. as to the costs between the different message board. If the Commission were to decide to go with the triangular message board, it would be necessary to recommend a change order with Odland Construction. Chairperson Lindahl inquired if Staff had verified that the contractor had received the product. Mr. Haas replied yes, that they do have a receipt of shipment. Commissioner O'Toole suggested buying a triangular message board to avoid paying the restocking fees and then use the four post message board at another location. Mr. Haas noted that they will not charge the restocking charge ifhe can sell the four post message board. Chairperson Lindahl stated that he did not understand why there is such an increase in price. ~ 0 Regular Andover Park Q/i~ Recreation Commission Meeting Minutes - February 10, 2000 Page 4 r' \. ) .~. Commissioner O'Toole stated that he is not against installing a triangular sign at the park, but he does not feel the City should have to pay the restocking or freight fees. Consensus of the Commission was to direct Staff to advise St. Croix Recreation Company, Inc. of the opinion of the Park Commission regarding restocking and freight fees and will only accept a change order with a bottom cost of$I,OOO. IfSt. Croix Recreation does not accept the terms, then the Park Commission would like to see supporting documents pertaining to the additional fees. Commissioner Kieffer questioned the size of the triangular board. Mr. Haas replied that he will research the information further. REVIEW ISSUES LIST Mr. Haas reviewed the items on the issues list. CHAIRMAN'S REPORT Commissioner Tom Anderson inquired if the ballfield at Shadowbrook is ready for use. n \.J Mr. Haas replied yes. Dave Blackstad thanked the Park Commission and Staff for their efforts in working together on the Park Commission. Chairperson Lindahl welcomed Paul Anderson as the new Park Commissioner. Commissioner Grabowski stated that there were a couple concerns expressed by a Councilmember that he wanted the Park Commission to be aware of. One was in regards to park workers feeling there is a lack of communication between the Park Commission and Parks Department. Mr. Grabowski stated that in his opinion there has been a lot of communication, but emphasized the importance of Public Works Supervisor Kevin Starr to be present at the Park Commission meetings. The other issue was in regards to selling park property. Mr. Haas replied that he will add the item regarding park property to the issues list. Commissioner Holthus inquired ifit would be appropriate for each month to have a different Commission write something in the City's monthly newsletter. Consensus of the Commission was that the suggestion was a good idea; o Commissioner Holthus inquired if it would be possible for the Parks Commission to begin a running club. r\ \. I 'I \. J .' r) f'\ (,- \ 'J J Regular Andover Park and Recreation Commission Meeting Minutes - February 10,2000 Page 5 Chairperson Lindahl replied that he was unsure that the Parks Commission could endorse a running club, but stated they could offer it as an availability to other groups. Chairperson Lindahl noted that he and several other Park Commission members were present at a Tri-City organizational meeting regarding the community center. They have identified several potential sites noting that they may try and link the center closely to the location of the new high school. Mr. Haas suggested that the issue of Park Dedication be discussed again in the fall. Commissioner O'Toole requested that Staffkeep oflist of money that will be lost this year because ofthe current Park Dedication fees and then approach the issue again next fall. The Commission discussed at length the issue of Park Dedication fees for church or school use. ADJOURNMENT Motion by Anderson, seconded by Kieffer, to adjourn. Motion carried unanimously. The meeting adjourned at 8:35 p.m. Respectfully submitted, Nanci Libor, Recording Secretary TimeSaver Off Site Secretarial, 1nc.