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HomeMy WebLinkAboutJanuary 6, 2000 o o o o o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - JANUARY 6,2000 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairperson Dave Blackstad on January 6,2000, 7:33 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Tom Anderson, Dave Blackstad, Al Grabowski, Valerie Holthus, Jim Lindahl, and Dave O'Toole Jeff Kieffer Park Coordinator, Todd Haas Commissioners absent: Also present: RESIDENTS FORUM None. APPROVAL OF MINUTES Motion by O'Toole, seconded by Grabowski, to approve the December 16, 1999 joint meeting with the City Council minutes as written. Motion carried on a 4 - ayes, 0 - nays, 1 - absent (Kieffer), and 2 - present (Anderson and Lindahl) vote. Commissioner Anderson noted that he did not make the motion to adjourn the regular Commission meeting that it should be changed to Commissioner Kieffer. Motion by Grabowski, seconded by O'Toole, to approve the December 16, 1999 regular Park Commission meeting Minutes as amended. Motion carried on 4 - ayes, 0 - nays, 1 - absent (Kieffer), and 2 - present (Anderson and Lindahl) vote. PUBLIC WORKS UPDATE Mr. Haas reviewed the Public Works update noting that they are currently maintaining 15 hockey . rinks, the bleachers have all been brought to code, the Pine Hill slide has been destroyed beyond repair and will need to be replaced, there will be a certified playground inspector on Staff and will be evaluating all of the parks to determine safety requirements, and Public Works has requested that the Park Commission consider additional lighting at Sunshine Park entrance. Commissioner O'Toole suggested looking into lighting at the basketball court and entrance to the trails at Sunshine Park. Mr. Haas suggested using a rented security light from Connexus Energy. o o o (' 0 Regular Andover Parhjd Recreation Commission Aleeting Minutes - January 6, 2000 Page 2 Commissioner O'Toole stated that he would like to see a cost that would include lighting of the new shelter. Commissioner Grabowski requested that Staff research the cost with Connexus Energy for renting security lights and determine what type of lighting is available. The Park Commission discussed the fire hydrant issue in regard to filling ice rinks and Mr. Haas noted that he will research the issue further. Commissioner O'Toole stated that the Park Commission had approved funds for purchasing landscaping trees at Sunshine Park and questioned where those funds are. Mr. Haas replied that he will research the information. APPROVE APPLICATION FOR USE OF SHELTER AT SUNSHINE PARK, CONT. Mr. Haas stated that the Park and Recreation Commission is requested to review the proposed final draft of the application for temporary use of the picnic shelter at Sunshine Park. Commissioner Grabowski inquired if the line reading "List furniture/equipment/special arrangement needs" is necessary. Consensus of the Park Commission was to remove the line. Commissioner Lindahl inquired if there should be a day and evening telephone number listed on the application. Consensus of the Park Commission was to add a day and evening telephone number. Motion by Anderson, seconded by Grabowski, to recommend approval of the application for temporary use of the picnic shelter at Sunshine Park as amended. Motion carried on 6 - ayes, 0- nays, I - absent (Kieffer), and 0 - present vote. APPROVE RESOLUTION ESTABLISHING 2000 USER FEES FOR SHELTER AT SUNSHINE PARK, CONT. Mr. Haas stated that the Park and Recreation Commission is requested to recommend to the City Council the proposed final draft of the resolution establishing 2000 user fees for the use of the Sunshine Park shelter. Commissioner Grabowski suggested adding a checklist of things that will be required of the applicant. ,,-, \-.J "\ U o () C) Regular Andover Park and Recreation Commission Meeting Minutes - January 6, 2000 Page 3 Mr. Haas stated that he will add a checklist. Motion by Anderson, seconded by O'Toole, to recommend approval of the resolution establishing 2000 user fees for the use of the Sunshine Park shelter. Motion carried on 6 - ayes, o - nays, 1 - absent (Kieffer), and 0 - present vote. DISCUSS SUNSHINE PARK CONCESSIONS FOR THE Y2K Mr. Haas stated that the Park and Recreation Commission is requested to discuss Sunshine Park concessions for the year 2000 and recommend to the City Council the direction that should be taken with the concessions. The Commission was submitted a letter dated December 15, 1999 from Corey Coons of C & H Enterprises requesting the City consider a new contract for a three- year period. Also included with the letter was a petition from Andover Athletic Association requesting the City continue a contract with Mr. Coons. Chairperson Blackstad explained that the reason for the long-term contract request is because Mr. Coons feels it would be a better commitment from the City and in turn he would be willing to spend additional money to add more concession items. In his opinion, Mr. Coon has done a good job in the past with the concessions and keeping the area and restrooms clean and for that rea,>on would recommend granting C & H Enterprises a three-year contract. Mr. Grabowski also requested that clean-up of the building and restrooms be included in the agreement. Commissioner O'Toole stated that there should be more restriction to allow the City to cancel the contract if the work is not done correctly. Commissioner Grabowski replied that a 30-day notice is included in the agreement. Mr. Haas suggested a 45-day notice. Commissioner O'Toole suggested adding wording that would state that that once the season started the concessions can not be terminated. Consensus of the Park Commission was to have the Finance Director put together a draft agreement which would address the rate change for each year and the cleaning of the shelter and restrooms, and then present the agreement to the Commission at the first meeting in February to then be passed onto Council for approval. DISCUSS HA WKRIDGE PARK WELV99-2 Mr. Haas stated that the Park and Recreation Commission is requested to discuss Hawkridge Park Well, Project 99-2 and recommend to the City Council the direction as to the construction of the well and the consideration ofa warming house with restroom facilities. Mr. Haas reviewed pictures of the New Scandia Township skating rink and warming house facility. r' ~ , '- . ~ C) C) Regular Andover Park and Recreation Commission Meeting Minutes - January 6, 2000 Page 4 Commissioner Grabowski questioned if the Commission would want windows at Hawkridge warming house. Mr. Haas replied that the warming house would need windows for the skating attendant and parents to oversee the skating rink. Chairperson Blackstad stated that the warming house that was presented of New Scandia Township would be more appropriate at the WDE and construct a smaller warming house with bathrooms at Hawkridge. Commissioner Grabowski suggested that the warming house at Hawkridge be all brick. Chairperson Blackstad stated that the building at Hawkridge only needs to be a basic building with restrooms and indoor space for putting on skates with a separate room for electrical controls for the pump. The Park Commission discussed at length the WDE site. Commissioner Lindahl questioned if there should be a separate room for the attendant. r' U Consensus of the Park Commission was there should not be a separate room. -') \...1 Mr. Haas noted that he will check into the size of the shelter at Blaine. RECOMMEND CHANGE ORDER #1/99-21/SUNSHINE PARK SHELTER IMPROVEMENT Mr. Haas stated that the Park and Recreation Commission is requested to recommend approval of the proposed Change Order #1 to the City Council for Project 99-21, Sunshine Park Shelter. The Change Order is necessary due to the manufacturing of the shelter. The completion date proposed is May 19,2000. Commissioner Grabowski questioned the May 19th date, noting that there will be a lot of activity at that time. Mr. Haas replied that the completion date will depend on the weather in the spring, but will notifY them that they will be held to the May 19th date. Motion by O'Toole, seconded by Grabowski, to recommend approval of the proposed Change Order #1 for Project 99-21, Sunshine Park Shelter. Motion carried on 6 - ayes, 0 - nays, 1 - absent (Kieffer), and 0 - present vote. .' \ '-~) ( '1 ,--/ () ~ r, U \.J Regular Andover Park and Recreation Commission Meeting Minutes - January 6, 2000 Page 5 REVIEW ISSUES LIST Mr. Haas reviewed the items on the issues list. CHAIRMAN'S REPORT Commissioner Holthus suggested that the Park Commission should consider adding additional trees and landscaping at Hidden Creek park. Commissioner Grabowski presented the Commission with a list of preliminary tournament dates for the Rum River Valley League. The dates are as followed: June 23-25 July 8-9 July 15-16 August 4-6 League End Tournament Fun Fest Tournament USSSA/MRP A State Tournament 15m Annual Field of Dream Tournament ADJOURNMENT Maintenance required Minimal Maintenance Maintenance required Minimal Maintenance Motion by Anderson, seconded by O'Toole, to adjourn. Motion carried unanimously. The meeting adjourned at 8:52 p.m. Respectfully submitted, Nanci Libor, Recording Secretary TimeSaver GjJSite Secretarial, Inc.