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HomeMy WebLinkAboutMay 17, 2001 o o ,r"\ 'v o o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - MAY 17,2001 MINUTES Chairperson Valerie Holthus called the Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission to order on May 17,2001, 7:34 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Valerie Holthus, Al Grabowski, Jim Lindahl, Dave Blackstad, Chris English, and Dave O'Toole. Commissioners absent: Paul Anderson. Also present: Park Coordinator, Todd Haas RESIDENTS FORUM There was none. APPROVAL OF MINUTES Motion by English, seconded by Blackstad, to approve the May 3, 200 I regular Park Commission meeting minutes as presented. Motion carried on a 6-ayes, O-nays, and I-absent (Anderson) vote. DISCUSS FENCING AT CITY HALL PARK COMPLEX #1, CONT. Mr. Haas explained thatthe staff has received only one quote for the fencing at the City Hall Park Complex # I. He stated that staff is in the process of contacting other fencing companies, however it is becoming very difficult since they appear to be extremely busy. He went on to review the costs of the project. Commissioner Lindahl questioned what the time frame would be on the project. Mr. Haas stated that staff is looking into doing it immediately. Commissioner Grabowski mentioned that he had no idea it would cost this much. He stated that it's important it's done right the first time. He questioned if the fields would be useable during the installation process. o o Regular Andover Park and Recreation Commission Meeting Minutes - May 17, 2001 o Page2 . Commissioner Blackstad stated that the fields would have to be playable everyday. Mr. Haas explained that they would be worked on during the day, however the contractor would have to make sure the fields are playable at the end of every day. He stated that the concrete work would probably be done on a weekend when there is no tournament. Commissioner O'Toole suggested it be pushed out a little to give staff more time to get additional quotes from other contractors. Chairperson Holthus questioned if pushing it back wound increase the costs in any way. Mr. Haas stated that it might be possible to get better prices if it were pushed out. Commissioner Grabowski suggested doing all the fencing now and waiting to do the concrete work until later in the summer. Mr. Haas stated that that would be a possibility. Chairperson Holthus suggested the concrete work be completed before school would start in the fall. /-" '-J Commissioner English questioned if the prices would increase if the fence was installed now and the concrete installed later. Commissioner English questioned if the fencing were put in now, would the dug out area consist of dirt. Mr. Haas stated that that is correct. Commissioner O'Toole questioned if the fence that is already there would be reused at all. Mr. Haas stated that they do plan to selvage what they can from the existing fence. He agreed to check into it further to fmd out exactly what would be replaced. Motion by English, seconded by Grabowski, to recommend to the City Council approval of proceeding with the fencing at City Hall Park Complex #1 now and postponing the concrete work until August when additional quotes can be received. Motion carried on a 6-ayes, O-nays, I-absent (Anderson) vote. DISCUSS GRADING PLAN/PRAIRIE KNOLL P ARK/OO-18, CONT. Mr. Haas updated the Commission regarding the grading plan for Prairie Knoll Park. / '" ,--) The Commission questioned if staff has received any comments from residents in the area. Mr. Haas stated that he did hear from one resident that was concerned about the parking lot. He mentioned that he is meeting with this person next week in regards to hislber concerns. o o C) Regular Andover Park and Recreation Commission Meeting Minutes - May 17, 2001 Page 3 DISCUSS PARK SYSTEM PARK CAPITAL IMPROVEMENT STUDY, CONT. Motion by English, seconded by Lindahl, to recommend to the City Council approval to pursue working with the NAC who will conduct research on the City regarding the Park System Park Capital Improvement Study. Motion carried on a 6-ayes, a-nays, I-absent vote. Commissioner English questioned if it would be possible for the Commission to meet with the NAC and educate them on what our cities demographics are and give a clear picture of what we're looking for and in turn get their input on what they feel is important. Mr. Haas stated that he would discuss this with the Council. Commissioner English stated that it's important that the Council and the Commission speak with the NAC prior to conducting the research so they are aware of what our concerns and ideas are as well as us understanding their ideas and concerns. Mr. Haas explained that doing so would be fme; however there will be an additional charge to the City for the extra meeting. Commissioner English questioned if Mr. Haas could fmd out from the City Attorney as to what (J the official use is of the park dedication funds. RE-EVALUATE 2001 TRAIL PRIORITIES Chairperson Holthus explained that the Commission is being requested to re-evaluate the 200 I trail priorities due to potential improvement of the underpass under Bunker Lake Blvd. NW. Commissioner Blackstad questioned if the trail along 161 st A venue is even feasible to build. Mr. Haas explained that this trail wasn't included in the numbers presented to the Commission. Commissioner Grabowski suggested the Commission not worry about the trail at Natures Run since they haven't paid park dedication fees yet. Commissioner English agreed. Commissioner Grabowski stated that the Commission really does need to do the trail along 7th Avenue. Commissioner O'Toole agreed. Chairperson Holthus suggested that the trail along Andover Blvd. between Hummingbird Street and Hanson be eliminated from the list. C) Motion by English, seconded by Blackstad, to recommend to the City Council approval to do items # 1 and #2 on the 2001 Trail Priorities List dated April 17 , 2001 with the remaining funds to go to the underpass on Bunker Lake Blvd. with the amount not to exceed $50,000 for the tunnel. Motion carried on a 6-ayes, a-nays, I-absent (Anderson) vote. o o Regular Andover Park and Recreation Commission Meeting Minutes - May 17, 2001 '~-J Page 4 DISCUSS SANCTUARY AT KELSEY-ROUND LAKE PARK Chairperson Holthus explained that the Council has requested the Commission re-discuss the possibility of a sanctuary at Kelsey-Round Lake Park. She stated that the Council is questioning if posting signs would be the appropriate way to handle the problem. She mentioned that the minutes from the Council meeting are in the packet for the Commissions reVIew. Chairperson Holthus went on to state that the sheriff's department is aware of the problem and is going to increase their efforts to control the area. Commissioner Blackstad stated that even if the City did post signs there is nothing saying it would work. REVIEW SUNSHINE PARK PICNIC AREA PLAN o Chairperson Holthus explained that the Commission is being requested to discuss the possibility of a picnic area at the west end of Sunshine Park. Mr. Haas stated that staff is suggesting the Commission meet on site at 7:00 p.m. on June 21, 2001 prior to the Park and Recreation Commission meeting. DISCUSS APPLICATION FOR SCHEDULED USE OF RECREATIONAL F ACILITIES/DEPOSTIS Commissioner English explained that the reason for this item on the agenda is because last week an application came before the Commission that didn't have a deposit listed. He suggested that all applications have a place where there is a spot for damage deposit. Mr. Haas explained that the City did something similar with the gazebo and had a deposit, however the problem is that the City can't really pin point who is causing the damage therefore the City eliminated the damage deposit. Commissioner English questioned ifthe City shouldn't have a standard from they use for everything. r~ '-~ Chairperson Holthus agreed that it will be difficult for the City to pin point who caused the damage, therefore the wrong people could be blamed for it. o Regular Andover Park and Recreation Commission Meeting Minutes-May 17,2001 /- " Page 5 ;,_J o REVIEW ISSUES LIST Mr. Haas reviewed the items on the issues list. Commissioner English questioned which changes were included in the joint powers agreement with the high school and which ones weren't. Commissioner Grabowski explained to the Commission that all the changes recommended by the Commission were discussed at the task force meeting. He mentioned that even though many changes were accepted he hasn't seen a fmal draft to conftrm whether or not the changes were actually made. Mr. Haas stated that for the most part the comments made by the Commission were accepted and incorporated into the agreement. Commissioner Grabowski stated that he feels the Commission should have the opportunity to review the ftnal draft. Mr. Haas explained that the process was that the Commission reviews the agreement and makes any recommendations to the task force. He went on to say the task force would then discuss the recommendations and accept or deny the changes and forward it r--" on to the Council for fmal review. , \ ,j . Commissioner English stated that he has a conflict with paragraph 3.5 in the joint powers agreement. He went on to explain his reasons. Commissioner Grabowski explained that the ftelds being discussed in 3.5 belong to the school not the City. Commissioner O'Toole questioned if the track will be available to the City. Commissioner Blackstad stated that the track is off limits. Commissioner Lindahl suggested adding the tunnel to the review issues list. Commissioner Grabowski suggested adding park signage to the review issues list. He questioned if the ones discussed in the past ever got up. Commissioner O'Toole suggested staff work with the associations to resolve the parking problems during track activities on Saturday mornings at Oakview School. Commissioner Grabowski suggested Mr. Haas write a letter to the Andover Athletic Association attention Tom Bernard to help resolve this issue. /-- -..." I '--../' Mr. Haas presented a report listing the locations of all the portable toilets throughout the City. CHAIRMAN'S REPORT ) ~- \1) lJ _ Regular Andover Park and Recreation Commission Meeting Minutes - May 17, 2001 Page 6 Commissioner Blackstad questioned if it would be possible to be informed the same day of any vandalism. He stated that he feels it might be possible for him to track down the individual who's responsible ifhe is informed immediately. Commissioner English thanked the City Administrator for sending out the maintenance report biweekly. He also thanked Frank Stone and Kevin Starr for doing an excellent job in getting the parks up and running for the spring/summer. Chairperson Holthus mentioned that she was at Timber Trails Park last weekend and noticed there is considerable damage from the floods this spring. Commissioner Grabowski stated that the parking along County Road 18 needs to be addressed. He mentioned that to his knowledge it was to be posted year round, however there are no signs. Commissioner English suggested the parking problems be discussed at the next Park Commission meeting. He suggested adding Lunds North to the list as well. Commissioner Lindahl questioned why the park meetings are posted at 7:00 p.m. for the next ',j two months. ADJOURNMENT Motion by Blackstad, seconded by English, to adjourn. Motion carried unanimously. The meeting adjourned at 8:50 p.m. Respectfully submitted, Sara Beck, Recording Secretary TimeSaver Off Site Secretarial, Inc. /- --, , \ \... --~'