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HomeMy WebLinkAboutOrd. 243 - City Council Rules CITY OF ANDOVER COUNTY OF ANOIa STATE OF MINNESOTA ORDINANCE NO. 243B AN ORDINANCE AMENDING ORDINANCE 243 ESTABLISHING RULES FOR THE ORGANIZATION AND PROCEDURE OF THE CITY COUNCIL OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: ORDINANCE 243 IS AMENDED AS FOLLOWS: Section 4. Order of Business. Each meeting of the City Council shall convene at the time and place appointed therefore. City Council business shall be conducted in the following order: 1. Call to Order 2. Resident Forum 3. Agenda Approval 4. Approval of Minutes 5. Consent Items 6. Discussion Items 7. Staff Items 8. Mayor/Council Input ~ Payment of Claims ...w,. 9. Adjournment Adopted by the City Council of the City of Andover this 7th day of May, 2002. CITY OF ANDOVER Attest: 2~~~or d~ IJ,d Victoria V olk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 243A AN ORDINANCE AMENDING ORDINANCE 243, ESTABLISHING RULES FOR THE ORGANIZATION AND PROCEDURE OF THE CITY COUNCIL OF THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains as follows: Ordinance 243 is hereby amended as follows: Section 4. Order of Business Each meeting of the City Council shall convene at the time and place appointed therefore. City Council business shall be conducted in the following order: I. Call to Order II. Resident Forum III. Agenda Approval! Consent f.genda IV. Approval of Minutes V. Discussion Items Consent Items VI. Reports of Commissions, Committees & Staff Discussion Items VII. Non Discussion Items/Consent l'.genda Staff Items VIII. Mayor/Council Input IX. Payment of Claims X. Adjournment Adopted by the City Council of the City of Andover this 19th day of December, 2000. CITY OF ANDOVER Attest: (j. t. me- ~~ ft E. McKelvey - Mayo . ~ tJrtb Victoria V olk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 243 SUMMARY AN ORDINANCE ESTABLISHING RULES FOR THE ORGANIZATION AND PROCEDURE OF THE CITY COUNCIL OF THE CITY OF ANDOVER. STATUTORY AUTHORIZATION AND POLICY Statutory Authorization This ordinance is adopted pursuant to the authorization and policies contained in Minnesota Statutes, Chapter 105, Minnesota Regulations"Parts 6120.2500-6120.3900, and the planning and zoning enabling legislation in Minnesota Statutes, Chapter 462. Policy The purpose of this ordinance is to establish rules for the organization and procedure of the City Council. This ordinance references the meeting dates, how business is conducted, minutes of record, and the standing committees. Jurisdiction The provisions of this ordinance shall apply to the City of Andover. Interpretation Interpretation of the provisions of this ordinance shall be held to be the minimum requirements and shall be liberally construed in the favor of the goveruing body and shall not be deemed a limitation or repeal of any other powers granted by State Statutes. Abrogation and Greater Restrictions It is not the intent of this ordinance to repeal, abrogate, or impair any existing easement, covenants or deed restrictions. However, where this ordinance imposes greater restrictions, the provisions of this ordinance shall prevail. All other ordinances inconsistent with this ordinance are hereby repealed to the extent of the inconsistency only. A printed copy of this ordinance is available for inspection by any person during regular office hours of the City Clerk and at the Andover Branch of the Anoka County Library. Adopted by the City Council of the City of Andover on this 18th day of November. 1997. ATTEST: CITY OF ANDOVER ~i$ Victoria Volk, City Clerk CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA ORDINANCE NO. 243 An Ordinance repealing Ordinance No. 66 adopted August 2,1983; Ordinance No. 66A adopted September 2,1986; Ordinance No. 66B adopted October 4,1988; Ordinance No. 66C adopted February 5,1991 and Ordinance No. 66D adopted December 7,1993. AN ORDINANCE ESTABLISHING RULES FOR THE ORGANIZATION AND PROCEDURE OF THE CITY COUNCIL OF THE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains as follows: Section 1. Meetinl!s. Regular meetings of the City Council shall be held on the first and third Tuesday of each calendar month at 7:00 p.m. Any regular meeting falling upon a holiday shall be held on the next following business day at the same time and place. All meetings shall be held at City Hall or at another public location as designated by the City Council. Special meetings of the Council may be called by the Mayor or any two (2) members of the City Council by writing fIled with the City Clerk. At least one (1) day before the meeting, the City Clerk shall notify each member of the time, place and purpose of the meeting by causing written notice thereof to be delivered to each City Council member personally, or if the City Council member cannot be found, by leaving a copy at the home of the member with some person of suitable age and discretion. Special meetings may be held without prior written notice when all City Council members are present at the meeting or consent thereto in writing. Such consent shall be fIled with the City Clerk prior to the beginning of the meeting. Any special meetings attended by all the City Council members shall be a valid meeting for the transaction of any business that may come before the meeting. At the first regular City Council meeting in January of each year, the City Council shall: 1. Designate the depositories of City funds; 2. Designate the official newspaper; 3.. Choose an acting Mayor from the City Council who shall perform the duties of the Mayor during the disability or absence of the Mayor from the City, or until a successor has been appointed and qualifies; and 4. Appoint such officers and employees and such members of boards, commissions, and committees as may be necessary. All City Council meetings, including special and adjourned meetings shall be open to the public. Section 2. Presidin!! Officer. The Mayor shall preside at all meetings of the City Council. In the absence of the Mayor, the acting Mayor shall preside. In the absence of both, the City Clerk shall call the meeting to order and shall preside until the City Council members present at the meeting choose one of their number to act temporarily as presiding officer. The presiding officer shall preserve order, enforce the rules of procedure herein prescribed, and determine without debate, subject to the final decision of the City Council on appeal, all questions of procedure and order. Except as otherwise provided by statute or by these rules, the proceedings of the City Council shall be conducted in accordance with Robert's Rules of Oider Revised. Any member may appeal to the City Council from a ruling of the presiding officer. If the appeal is seconded, the member may appeal once solely on the question involved, and the presiding officer may explain his/her ruling; but no other City Council member shall participate in the discussion. The appeal shall be sustained if it is approved by the majority of the members present exclusive of the presiding officer. The Mayor or other such member of the City Council as may be presiding may move, second and debate from the chair. The presiding officer shall not be deprived of any of the privileges of a City Council member by reason of his/her acting as the presiding officer. Section 3. Minutes. Minutes of each City Council meeting shall be kept by the City Clerk or their designee. In the absence of both, the presiding officer shall appoint a secretary to keep minutes. Ordinances, resolutions, and claims need not be recorded in full in the minutes if they appear in other permanent records of the City Clerk and can be accurately identified from the description given in the meeting minutes. All City Council meetings shall be tape recorded, and the recorded tapes of each meeting shall be retained in the City Clerk's Office for public review for a period of six (6) months from the date of the meeting, except that tape recordings ofM.S.A. 429 proceedings shall be retained for three (3) years. The minutes of each meeting shall be reduced to type written form, shall be signed by the City Clerk, and copies thereof shall be delivered to each City Council member as soon as practicable after the meeting. The minutes shall include all motions, resolutions, votes and reasons given for the decisions. In addition any important legal information on the subject should be recorded. If any member of the City Council chooses to have any additional comments recorded, he/she should request this at the time the comment is 2 made. At the next regular City Council meeting following such delivery, approval of the minutes shall be considered by the City Council. The minutes need not be read aloud, but the presiding officer shall call for any additions or corrections. If there is no objection to the proposed addition(s) or correction(s), it may be made without a vote from the City Council. If there are no additions or corrections, the minutes shall stand approved. Minutes of all City Council meetings shall be posted at the City Hall for public review. Section 4. Order of Business. Each meeting of the City Council shall convene at the time and place appointed therefore. City Council business shall be conducted in the following order: 1. Call to Order 2. Resident Forum 3. Agenda ApprovaUConsent Agenda 4. Approval of Minutes 5. Discussion Items 6. Reports of Commissions, Committees & Staff 7. Non-Discussion Items/Consent Agenda 8. Mayor/Council Input 9. Payment of Claims 10. Adjournment The order of business may be varied by the presiding officer or upon City Council motion; but all public hearings shall be held at the time specified in the notice of hearing. An agenda of business for each regular City Council meeting shall be prepared by the City Clerk and filed in the office of the City Clerk not later than eight (8) days preceding the meeting. An agenda item will be considered only if the City Council has been given the information or report for the item prior to the meeting date, unless the item is of an emergency nature. The agenda shall be prepared in accordance with the order of business and copies thereof shall be delivered to each next regular City Council meeting. No item of business shall be considered unless it appears on the agenda for the meeting, but the City Council may, at its discretion, consider matters not appearing on the agenda. Section 5. Quorum and V otine:. At all City Council meetings the majority of all the City Council members elected shall constitute a quorum for the transaction of business, but a smaller number may adjourn from time to time and the City Council may punish non-attendance by a fine not exceeding ten ($10.00) dollars for each absence from any meeting unless a reasonable excuse is offered. 3 The votes of the members of any question pending before the City Council may be voice vote, standing vote, or in any other manner of voting which signifies the intention of the members, and the names of those voting for and against the question shall be recorded in the minutes. If any member being present does not vote, the minutes, as to his/her name, shall be marked "Present-Not Voting". A majority vote of all members of the City Council shall be necessary for approval of any ordinance unless a larger number is required by statute. Except as otherwise provided by statute, a majority vote of a quorum shall prevail in all other cases. Section 6. Ordinances. Resolutions. Motions. Petitions and Communications. Every ordinance and resolution shall be presented in writing. All motions shall be recorded in the minutes and stated in full before they are submitted to vote by the presiding officer. All petitions and other communications addressed to the City Council shall be in writing and shall be read in full upon presentation to the City Council. They shall then be recorded in the minutes by title and filed with the minutes in the office of the City Clerk. Every ordinance and resolution passed by the City Council shall be signed by the Mayor, attested by the City Clerk and filed. Proof of publication of every ordinance shall be attached to and filed with the ordinance. Every ordinance or resolution repealing a previous ordinance or resolution or a section or subdivision thereof shall give the number, if any, and title of the ordinance or resolution to be repealed in whole or in part. No ordinance, resolution or subdivision thereof shall be amended by reference to the title alone, but such amending ordinance or resolution shall set forth in full each section or subdivision to be amended. Section 7. Committees. Committees of the City Council shall be of two (2) types, standing and special. Standing committees shall be permanent and shall be appointed by the Mayor with the advice and consent of the City Council at the first regular meeting of the City Council each year. Each standing committee shall consist of two (2) members ofthe City Council and the chairperson of each committee shall be designated by the Mayor. Each standing committee member shall serve as appointed unless excused by a majority of the members of the City Council. The City Council may appoint a number, not to exceed three (3) additional persons (not members of the City Council) to work with and advise each standing committee. The standing committees and their functions are: 1. Finance Committee - Shall have under its cognizance in an advisory capacity matters relating to budget, audit, licenses, assessments and such other matters as may be referred to it. 4 2. Personnel Committee - Shall have under its cognizance in an advisory capacity matters involving the administrative structure relating to form, organization, staff responsibilities, duties, and to advise the City Council on matters relating to the establishment of training opportunities, fringe benefits and such other matters as referred. Special committees shall be appointed, as the need arises, to carry out a specified task, at the completion of which, that is, on presentation of a special report to the City Council, it automatically ceases to exist. A special committee should not be appointed to perform a task that falls within the assigned fimction of an existing standing committee. Special committees shall be appointed by the Mayor, with the advise and consent of the City Council as the need arises. The chairperson of each committee shall be designated by the Mayor. Such committees shall consist of as many members and perform such duties as the City Council may require. Any matter brought before the City Council for consideration may be referred by the presiding officer to the appropriate committee or to a special committee appointed by himlher for a written report and recommendation before it is considered by the City Council as a whole. Each committee report shall be signed by a majority of the members and shall be filed with the City Clerk prior to the City Council meeting at which it is to be submitted. Minority reports may be submitted. Each committee shall act promptly and faithfully on any matter referred to it. Section 8. Susoension or Amendine: of the Rules. These rules, or any of them, may be temporarily suspended by a majority vote of all of the City Council members, and shall not be repealed or amended except by a majority vote of the whole City Council after notice has been given at some preceding City Council meeting. Section 9. Severabilitv Clause. If any section, subdivision, clause or phrase of this ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance, any section, subdivision, sentence, clause or phrase thereof, irrespective of the fact that anyone or more sections, subdivisions, sentences, clause or phrases be declared unconstitutional. 5 Section 10. Effective Date. This ordinance shall take effect and be in force from and after its passage and publication. Adopted by the City Council of the City of Andover this 4th day of November, 1997. ATTEST: CITY OF ANDOVER ILt~./ riLL Victoria V olk, City Clerk ~:U1':r~ 6 CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA ORDINANCE NO. 243C AN ORDINANCE AMENDING ORDINANCE NO. 243, ESTABLISHING RULES FOR TIIE ORGANIZATION AND PROCEDURE OF TIIE CITY COUNCIL OF TIIE CITY OF ANDOVER. The City Council of the City of Andover hereby ordains: Ordinance 243 is amended as follows: Section 4. Order of Business Each meeting of the City Council shall convene at the time and place appointed therefore. City Council business shall be conducted in the following order: 1. Call to Order 2. Pledge of Allegiance 3. Resident Forum 4. Agenda Approval 5. Approval of Minutes 6. Consent Items 7. Discussion Items 8. Staff Items 9. Mayor/Council Input 10. Adjournment Adopted by the City Council of the City of Andover this 17th December. 2002. day of Attest: CITY OF ANDOVER ~~~ /l;t;w rJ4 Victoria V olk - City Clerk