HomeMy WebLinkAboutOctober 18, 2007
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular Park & Recreation Commission Meeting
October 18, 2007
7:30 P.M.
1. Call to Order
2. Resident Forum
3. Approval of Minutes (9/20/07)
4. Update of 2008-2012 Parks CIP
5. Update of the Park Comprehensive Plan and Dedication Fee
Schedule/06-46D
6. Consider changes/guidelines for Field Usage by Youth Athletic
Associations
7. Appoint Park Commissioners to Skateboard Task Force/08-08
8. Anoka County Sheriffs Department Quarterly Report
9. Park Dedication Improvement Fund 3rd Quarterly Report/Finance
Department
10. Review Outstanding Items
11.
12. Chair's Report
13. Adjournment
CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Park & Recreation Commission
FROM:
Todd J. Haas, Park Coordinator
SUBJECT: 4. Update of 2008-2012 Parks CIP
DATE:
October 18, 2007
INTRODUCTION
This is an update of the 2008-2012 Parks CIP.
DISCUSSION
As you may recall from the joint meeting with the City Council, it was agreed by the City
Council and the Park Commission was to eliminate installing playground equipment in
parks that are located in the rural areas of the city. Therefore, Forest Meadows Park
was removed as an improvement for 2008.
ACTION REQUIRED
If there are no other changes to the CIP it is recommended that the Park Commission
make a motion to approve the Parks CIP as presented.
Respectfully submitted,
~/~
Todd J. Haas
CITY OF ANDOVER
Park Improvement Fund
Projected Fund Balance
2007 2008 2009 2010 2011 2012 TOTALS
Projected Sources of Revenue
. Pan: Dedication Fee $2,515 per unit
platted units 50 50 50 50 50 50
Anticipated Park Dedication Fee $ 125,750 $ 125,750 $ 125,750 $ 125,750 $ 125,750 $ 125,750 $ 754,500
Commercial I Residential- Andover Station N 80,390 78,733 78,733 100,000 47,461 385,317
ONR Grant 62,500 62,500
Capital Projects levy - Park Improvements 56,000 57,680 57,680 57,680 57,680 57,680 344,400
Total Revenues Available 324,64ll 262,163 262,163 283.430 230.891 183,430 1,546.717
Projected Commitments
Annual MisceRaneous Projects 25,000 25,000 25,000 25,000 25,000 25,000 150,000
Debt Service Payments
OS - Ballfields (Final 2015) 129,659 129,659 129,659 129,659 129,659 648,295
OS - Site Improvements II 157,742 157.742
Andover Station North - Bldg - City 73,000 73,000
Andover Station North - Bldg - ABA 105,000 105,000
Andover Station North - lighting 283,000 283,000
Andover Station North - Bleachers 22,261 22.261
Andover Station North - Playground 65,000 35,000 100,000
Strootman Park 40,000 40,000
Terrace Park 55,000 55,000
Crooked Lake Boat landing 125,000 125,000
Skate Board Part 100,000 100,000
Woodland Crossing Park 45,000 45,000
Sophies South Park 75,000 75,000
Prairie Knoll Park 150,000 150,000
Hawtaidge Part 520,000 520,000
Andover Lions Park. 35,000 50,000 85,000
Total Commitments 951,003 334,659 414.659 674,659 154,659 204,659 2,734,298
Revenues Over (Under) Expenditures (626,363) (72,496) (152,496) (391,229) 76,232 (21,229)
Fund Balance as of December 31, 2006 822,240
Fund Balance Brought Forward 195.877 123,381 (29,115) (420,344) (344,112)
Ending Fund Balance. S 195,877 $ 123,381 S (29.115) S (420,344) S (344,112) $ (365.341)
*Target -10% of current years commitments to create I contingency for any project overages.
Debt service payments are assessments for the construction of baIffieIds at Andover Station North. Payments are based on 5.5% interest for 8 years.
~e Assessment for Andover St N Site Improvements was paid off immediatety since that area has paid over S160k in park fees thus saving over $4Dk in interest....
City of Andover, MN
Capital Plan
2008 thru 2012
PROJECTS BY DEPARTMENT
Department Project# Priority 2008 2009 2010 2011 2012 Total
[Park & Rec - Projects I
Skate Board Parll 08-45oo1.{)1 100,000 100,000
Woodland Crossing Parll 08-45oo1.{)2 45,000 45,000
Andover Slation North Ball Field Facility 08-45oo1.{)3 35,000 35,000
Annual Miscellaneous Projects 08-45001-99 25,000 25,000 25,000 25,000 25,000 125,000
Sophies South Parll 09-45ooHl 75,000 75,000
Prairie Knoll Park - Phase III 09-45001-{}2 150,000 150,000
Andover Uons Parll 09-45oo1.{)3 35,000 50,000 85,000
Hawkridge Parlllmprovemenls 10-45oo1.{)1 520,000 520,000
Park & Rec - Projects Tolal 205,000 285,000 545,000 25,000 75,000 1,135,000
GRAND TOTAL 205,000 285,000 545,000 25,000 75,000 1,135,000
Capital Plan
City of Andover, MN
2008 thru 2012
Type Improvement
Useful Life 10 Years
Category Park Improvements
Priority I - High
Contact Asst.Public Works Director
Department Park & Rec - Projects
Project # 08-45001-01
Project Name Skate Board Park
Description
Due to the poor condition and current location of the skate board equipment,- the City needs to reinvest in a new permanent home for the skate
board park with new skate equipment The new location will be the northwest comer of Sunshine Park, just north of the existing small shelter
between the existing trail and ball fields.
Justification
The existing skate board equipment has weakened structuraIly over the past few years due to the moving and set-up each spring and fall. The other
issue is the current location of the equipment at Constance Free Church is not easily accessible by the public (which is usually youth) to either walk
or ride bikes to the skate park. Locating the skate board park near the higher density areas and schools will attract many more users and will be
located in an area where it is safe to get to.
Expenditures
Improvement
2008
100,000
100,000
2009
2010
2011
2012
Total
100,000
100,000
Total
Funding Sources
Park Improvement Funds
2008
100,000
100,000
2009
2010
2011
2012
Total
100,000
100,000
Total
Operational Impact/Other I
Routine maintenance will be required to upkeep the park.
Capital Plan
City of Andover, MN
2008 Ihru 2012
Project #
08-45001-02
Type Improvement
Useful Life 15 Years
Category Park Improvements
Priority 1 - High
Cuntact Asst.Public Works Director
Department Park & Rec - Projects
Project Name Woodland Crossing Park
Description
Install playground equipment and landscape park improvements.
Justification
The park had a basketball court and shelter built in 2006. To complete the park, playground equipment is necessary for all ages from 2 - 12 years
old. Also, a sidewalk from the street to the basketball court, shelter and playground equipment will be necessary to provide access to meet ADA
requirements.
Expenditures
Improvement
2008
45,000
45,000
2009
2010
2011
2012
Total
45,000
45,000
Total
Funding Sources
Park Improvement Funds
2008
45,000
45,000
2009
2010
2011
2012
Total
45,000
45,000
Total
Operational Impact/Other I
Additional long-term maintenance and ultimately replacement will be necessary.
Capital Plan
City of Andover, MN
2008 thru 2012
Project # 08-45001-03
Project Name Andover Station North Ball Field Facility
Type Improvement
Useful Life 30 Years +
Category Park Improvements
Priority I - High
Contact AsstPublic Works Director
Department Park & Rec - Projects
Description
With the ball fields completed in the fall of2006 and the building and the lighting of two ball fields completed in 2007, then the addition of
bleachers and playground equipment will complete the park.
2008 - $95,000 for playground equipment ($65,000 is carry over from 2007 CIP).
2008 - $5,000 for one (I) 5 row bleacher.
Note: Overflow arkin would be shared with the ad' acent businesses.
Justification
The five row bleacher is necessary to separate spectators from the building and the bleachers on the west and middle fields, which will allow more
room for individuals standing in line to purchase concessions. The existing 10 row bleachers will remain at the west and middle fields, but will be
relocated along the 1st or 3rd base lines. The playground equipment will allow families with children not playing baseball the opportunity to enjoy
another activity. The playground equipment was not installed in 2007 due to the location not being fmalized by the City. The $65,000 of the
$95,000 that is budgeted is a carry over from 2007 along with another $30,000 that has been budgeted to construct the playground equipment.
Expenditures
Improvement
2008
35,000
35,000
2009
2010
2011
2012
Total
35,000
35,000
Tola!
Funding Sources
Pari< Improvement Funds
2008
35,000
35,000
2009
2010
2011
2012
Total
35,000
35,000
Tola!
Operational Impact/Other I
Additional long tenn maintenance and ultimately replacement will be necessary.
Capital Plan
City of Andover, MN
2008 thru 2012
Project #
08-45001-99
Project Name Annual Miscellaneous Projects
Type Improvement
Useful Life Unassigned
Category Park Improvements
Priority I - High
Cootact Asst.Public Works Director
Department Park & Rec - Projects
Description I
This is for unforeseen or requested miscellaneous projects that may arise during the year, requested by the public, staff; City Council or the Parks
and Recreation Commission for each year.
Justification
I
This gives flexibility to the City to do certain small-sized projects that may be warranted; for example, purchase of soccer goals.
This funding has been recommended by the Park & Recreation Commission.
Expenditures
Improvement
2008
25,000
25,000
2009
25,000
25,000
2010
25,000
25,000
2011
25,000
25,000
2012
25,000
25,000
Total
125,000
125,000
Total
Funding Sources
Pari< Improvement Funds
2008
25,000
25,000
2009
25,000
25,000
2010
25,000
25,000
2011
25,000
25,000
2012
25,000
25,000
Total
125,000
125,000
Total
Operational Impact/Other I
Allows the Park and Recreation Commission to address a variety of different needs throughout the year.
Capital Plan
City of Andover, MN
2008 thru 2012
Project # 09-45001-01
Projeet Name Sophies South Park
Type Improvement
Useful Life 15 Year.;
Category Park Improvements
Priority I - High
Contact Asst.Public Works Director
Department Park & Rec - Projects
Description
Install playground equipment and basketball court The park was dedicated as part of the development of Sophies South. Since no park exists
within the general area, it has been recommended to begin developing the park.
Justification
The improvements have been recommended by the Park & Recreation Commission.
Expenditures
Improvement
2008
2009
75,000
75,000
2010
2011
2012
Total
75,000
75,000
Total
Funding Sources
Park Improvement Funds
2008
2009
75,000
75,000
2010
2011
2012
Total
75.000
75,000
Total
Operntional Impact/Other I
Additional long-term maintenance and ultimately replacement will be necessary.
Capital Plan
City of Andover, MN
2008 thru 2012
Project #
09-45001-02
Project Name Prairie Knoll Park - Phase ill
...
Type Improvement
Useful Life 25 Vears
Category Park Improvements
Priority I - High
Contact Asst.PubIic Works Director
Department Park & Rec - Projects
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Description
The parking lot would be paved including concrete curb and gutter ($150,000) for the north end parking lot The east parking, which is used for
overflow parking may be paved if funding is available.
Justification I
Prairie Knoll Park is considered a regional City park and completion of paving the parking lots would bring it into compliance with City standards
due to the increased use by the soccer, football, lacrosse and hockey associations.
This project has been recommended by the Park & Recreation Commission.
Expenditures
Improvement
2008
2009
150,000
150,000
2010
2011
2012
Total
150,000
150,000
Total
Funding Sources
Park Improvement Funds
2008
2009
150,000
150.000
2010
2011
2012
Total
150.000
150,000
Total
Operational Impact/Other I
Additional long-term maintenance and ultimately replacement will be necessary.
Capital Plan
City of Andover, MN
2008 thru 2012
Project #
09-45001-03
Type Improvement
Useful Lire 25 Years
Category Park Improvements
Priority I - High
Contact Asst.Public Works Director
Department Park & Rec - Projects
Project Name Andover Lions Park
Description I
2009 - Install an 8 foot high outfield fencing with mow strips for ball field ($35,000).
2012 -Install new irrigation system ($50,000).
Justification I
The installation of an outfield fence will allow the ball to stay in play and also give the awesome feeling when a ball is hit for a home run. Also by
installing an irrigation system this gives the players a safer playing surface.
This project has been recommended by the Park & Recreation Commission.
Expenditures
Improvement
2008
2009
35,000
35,000
2010
2011
2012
50,000
50,000
Total
85,000
85,000
Total
Funding Sources
Par1< Improvement Funds
2008
2009
35,000
35,000
2010
2011
2012
50,000
50,000
Total
85,000
85,000
Total
Operational Impact/Other I
Additional long-term maintenance and ultimately replacement will be necessary.
Capital Plan
City of Andover, MN
2008 thru 2012
Type Improvement
Useful Life 30 Years
Category Park Improvements
Priority I - High
Contact Asst.Public Works Director
Department Park & Rec - Projects
Project #
10-45001-01
Project Name Hawkridge Park Improvements
Description
The project includes reconstructing the existing park. The proposed reconstruction of the park (as recommended by the Park Commission) is to
include eliminating the existing ball field and regrade most of the park to allow for at least 2-4 new soccer fields in place oftbe existing ball field,
one additional hockey rink and additional parking stalls to accommodate for the additional soccer fields.
Storage buildinglrestroomslconcessions - $209,000; drill well witb pump & controls - $100,000; septic system - $7,500; pave existing parking
lot - $135,000; irrigation for 4 fields - $50,000; bleachers with concrete pads (for the soccer fields) - $15,000; security light - $2,500; park
si e and lands in - $1,000.
Justification
I
By continuing to improve the park system in Andover, the City is providing high quality parks and recreation complex to meet the growing needs
of an active community. These improvements will provide high quality athletic and recreational opportunities to the residents. A new building
provides shelter, storage and a restroom facility that can be used year round. The well and irrigation provide for a high quality athletic surface for
soccer fields and water for the restroom. There will be other items such as playground equipment and a basketball court that provides activities for
younger children that will need to be considered by the City at some point in the future.
This project has been recommended by the Park & Recreation Commission.
Expenditures
Improvement
2008
2009
2010
520,000
520,000
2011
2012
Total
520,000
520,000
Total
Funding Sources
Park Improvement Funds
2008
2009
2010
520,000
520,000
2011
2012
Total
520,000
- 520,000
Total
Operational Impact/Other
The construction of a warming house and restroom facility will increase the use and enjoyment of the park. Also, the construction of the
storage/warming house/restroom facility will eliminate the need to rent a portable warming house and portable bathroom. The well construction
will give the ability to flood the rinks from the on-site well and eliminate the need to "tanker" water to the site from the Public Works facility on
Crosstown Blvd Routine maintenance will still be uired for u k of the ark.
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Park Commission
FROM:
Jim Dickinson, City Administrator
SUBJECT:
Update on Andover Park Dedication StudylImprovements
DATE:
October 16,2007
INTRODUCTION
At the October 2nd City Council meeting the Council discussed in further detail the current "Update of the
Andover Park Dedication Study", in particular the proposed fee and the future improvements (draft
minutes attached). The result of that discussion of the Council, directs the Parks Commission to pare
down some of the future expenditures and to prioritize the future improvements.
DISCUSSION
Based on the rnscussion at the October 2nd meeting City Administration will be discussing further with the
Council at an October 23'd workshop meeting the following questions:
1. Does the Council have a preference on what future improvements should be removed
from consideration? Is it the additional playfield complex, Kelsey Interpretive Center,
replacement playscapes, etc...??
2. Does the Council want to entertain the idea of a Parks Improvement Referendum?
3. Does the Council support moving forward with just an inflationary increase on the
current park fee for the 2008 fee schedule?
And observations:
1. Based on the computation formulas; if a significant number of the improvements are
removed the park fee could actually go down.
2. The future park improvement listing should not be considered an end all listing, often
times improvements "not" on the list are elevated to the level that derncation dollars are
spent on those improvements, for instance Prairie Knoll ball field lighting.
ACTION REQUESTED
The Park Commission is request to review the Council discussion and provide comment on paring down
and prioritizing some of the future park expenditures.
----
Regular Andover City Council Meeting
Minutes - October 2, 2007
Page 13
1 She thought there are two things going on. Maybe they are not charging enough per new home
2 because they have so many kids coming with each new home and they are putting a lot of stress
3 on all the parks that provide recreation. The other side is are they providing their community so
4 many neighborhood parks that they do not have enough money to do these ball fields and she
5 thought that every time a plat.comes forward they decide to put in a neighborhood park because
6 everyone likes them but when it comes to maintaining them it is a big drag on their Public Works
7 Department to maintain all those and then they are short the funds to do a big community park.
8
9 Councilmember Orttel stated another issue is they are dropping in population per household quite
10 drastically. Their needs may be changing as the City gets older so they do not want to overdo the
11 parks.
12
13 Councilmember Trude thought this should be discussed further at a workshop,
14
15 Mayor Gamache stated he is comfortable at this point to stay where they are and then go back to
16 the Park Commission and indicate they need to be realistic on what they can afford.
17 Councilmember Trude stated realistically they do not have any growth so their wish list is pared
18 down to nothing. They need to prioritize to finish what are the important things kids in this
19 community need. She would at this point advocate looking at some of the plats they have on the
20 list and pulling back on some plans for some parks they can't outfit.
21
22 Councilmember Jacobson stated if the Comprehensive Plan is going to have to include the park
23 stuff he thought they should ask the Park Commission to go back and take a look at what their
24 wish list is and tell them to pare it down and make some priorities and tell the Council what their
25 priorities are.
26
27 Mayor Gamache thought staff should give the Parks Commission a dollar amount and tell them
28 to work with that to improve what needs to be done in the parks.
29
30
31 SCHEDULE EDA MEETING
32
33 Motion by Jacobson, Seconded by Orttel, to schedule an EDAmeeting on October 16,2007 at 6:00
34 p.m. Motion carried unanimously.
35
36
37 ADMINISTRATOR REPORT
38
39 City Administrator Dickinson updated the Council on the administration and city department
40 activities, meeting reminders, Local Board of Appeal and miscellaneous projects.
41
42 City Engineer Berkowitz updated the Council on road improvements projects in the City.
43
44 Community Development Director Neumeister updated the Council on development activity in
Regular Andover City Council Meeting
Minutes - October 2, 2007
Page 12
1 the Building Department on July 6, 2007 with the understanding that any noise emanating from
2 that business will not interfere with any activities at adjacent businesses or neighborhoods.
3 Motion carried unanimously.
4
5
6 UPDATE OF PARK COMPREHENSIVE PLAN
7
8 At the joint Park Commission/City Council meeting on September 20, 2007 there was some
9 discussion that occurred related to a certain section of the Park Dedication Fee Study that will need
10 to be further discussed and/or clarified with the Council.
11
12 Mr. Neumeister reviewed the Park Comprehensive Plan with the Council.
13
14 Mayor Gamache thought there was a third option above and beyond raising taxes and a park
15 referendum. This option is that they would trim back their goals of the parks. They have
16 increased the park dedication fee each year based on inflation. He asked what the fee would go
17 up to in 2008. Mr, Dickinson thought it would be between 3% and 5.5%.
18
19 Mr. Neumeister stated that part of the reason the number is larger is because there has been
20 around two million dollars added since the last time the park fee study was done because of the
21 community play field that was decided should be added. He stated this does not include the
22 Rural Reserve because the theory is that it will take care of itself when development occurs. He
23 stated that development is so uncertain right now that the City should not plan on that happening
24 to back up the fees to basically what they think is urban development area that can be developed
25 over the next twenty to thirty years. They should balance it out so that it does not take that into
26 account. It is a two million dollar number that got added to the total.
27
28 Mayor Gamache thought a community park would be a perfect thing to run a park referendum
29 on.
30
31 Staff discussed the items that would be included in the increased park dedication fees.
32
33 Councilmember Orttel assumed that when they started this they would pick the number and each
34 year it would be indexed so that way they would always be on schedule and never get behind.
35 When they redid the study they added more stuff to it and he was not so sure if they added it for
36 the future residents or ifit is for the existing residents also. Mr. Dickinson stated if they did go
37 back in and change the total the percentages are going to change. The park number of seventy-
38 two percent is going to increase and it is going to change the computation. The real point in the
39 listing of improvements is not what the Council thinks it should be then they need to go back and
40 look at those improvements again.
41
42 Councilmember Trude thought the Mayor brought up some points that deserve a little more time
43 and one of the points is are they too aggressively taking some of these small neighborhood parks
44 and not accumulating the funds that they need to meet all the children moving into the homes.
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CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US
TO: Park & Recreation Commission
FROM: Todd J. Haas, Park Coordinator
SUBJECT: 6. Discuss Consider changes/guidelines for Field Usage by Youth
Athletic Associations.
DATE: October 18,2007
INTRODUCTION
This item is in regard to consider changes to the Guidelines for Field Usage by Youth
Athletic Associations.
DISCUSSION
There are a couple of changes that are being recommended by City Staff is as follows:
· The first recommended change is in regard to Section 2,1.1. This change is
being made to clarify the number of participants based on the previous year
participation. As you may recall from last spring, there was some question as to
if the number of participants from Andover were accurate or not.
· The second change is to add in a Section 4 in regard to requiring a damage
deposit escrow of $2500 prior to the use of the Andover facilities to protect the
City's investment. The Public Works Parks Department is recommending this be
included to the Guidelines due to the various damage that has occurred to some
of the facilities. One example is baseballs being hit against the fence at Andover
Station North ballfields for batting practice. In addition, this escrow will be used to
target associations that do not clean up the litter after use of the facility.
If there are any other changes to be made to the Guidelines by any of the Commission
members, please bring them up during the discussion of this item.
ACTION REQUIRED
The Park and Recreation Commission is requested to consider the proposed changes
that are being recommended.
Respectfully submitted,
~;(~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Guidelines for Field Usage by
Youth Athletic Associations
1. Guideline Statement
A key goal of the City of Andover's Parks & Recreation Commission's function is to
provide a rich variety of recreational opportunities to residents in the most cost efficient
manner possible. To achieve this goal, the City will emphasize a partnership with
Andover's volunteer organizations to plan, organize, and implement youth recreational
programs both as a means of containing service costs and as a method of ensuring a
community-based program.
2. Procedures
The City may recognize any number of associations based on the availability of resources
and determination of the benefit to the community by the Parks & Recreation
Commission.
To qualify as a recognized City of Andover youth atWetic association, the association
must provide:
2.1.1. Unless specified by sanctioning or governing bodies, youth sports
program(s) must be open to all residents (regardless of their school
affiliation). The programs shall be targeted to have a minimum of 51 %
participation from Andover residents based on the previous vear
participation in that association. The number of participants must be
obtain from the State orl!anization for which that particular association
is rel!istered or the president of the particular association must sil!n a
affidavit as to the accuracv of the number of participants from Andover.
2.1.2. Democratic procedures and elections that ensure input from the residents
regarding the program and policies. The Parks Coordinator shall be
provided a copy of the group's by-laws with the required field application.
2.1.3. All associations must provide verification that they have 50le3 or
equivalent non-profit status with the State of Minnesota.
2.1.4. Certificate of insurance, which also names the City of Andover as
"Additional Insured".
H:\EngineeringIParksIPark & Rec Packet Information\ltems\2007\1 01807\Guidelines for field usage Youth Athletic
Associations Policy.doc
2.1.5. Established grievance procedures, as outlined by association by-laws.
2.1.6. Duplication of sport offering by associations is not encouraged. Example:
If more than one recognized association offers the same level of
competitiveness, this shall trigger the field allocation clause. The number of
Andover residents within each of the associations will determine the
percentage of fields that will be allocated to the particular association.
2.2. In return, qualifying associations will receive from the City; priority use of City-
owned facilities. This means that all required information/documentation must be
provided by the association to the City of Andover before an application
submitted by that association can be accepted for use of the City's facilities.
Note: The Park and Recreation Commission has the authority to review the
number of fields that are bein8..requested by the association. The final
determination will be made by the Park and Recreation Commission based on
need for the association.
Acknowledgment of the groups as providers of their respective sport offerings. As part
of this, the City does not offer programs in these areas, but refers resident to these
organizations.
2.3. Youth atWetic associations are valued partners to the City in providing organized
recreational opportunities. Consequently, serious conflicts arising within or
between associations and resident groups that threaten the quality of those
recreational opportunities are of concern to the City.
2.4. Barring a legal imperative to the contrary, the City's role in resolving such
conflicts is limited to encouraging the association board and party in conflict to
work through the problem, according to existing by-laws, with staff
representatives providing facilitation and information, as needed,
3. Responsibility
The Parks Coordinator or a city representative will work with the various atWetic
associations to ensure the responsibilities are being met. Staff through the grievance
procedure addresses concerns from the general public.
4. Association Costs
To protect the City's investment to the park facilities. a dama!!e deposit fee of $2500
will be reauired prior to the use of the City's facilities. If no dama!!e exists durin!!
the allocated use of the facility. the dama!!e deposit escrow will be returned.
H:\EngineeringIParksIPark & Rec Packet Information\ltems\2007\1 01807\Guidelines for field usage Youth Athletic
Associations Policy. doc
CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.U5
TO:
Park & Recreation Commission
FROM:
Todd J. Haas, Park Coordinator
SUBJECT: 7. Appoint Park Commissioners to Skateboard Task ForcelO8-08
DATE:
October 18, 2007
INTRODUCTION
This item is in regard to appointing two Park Commission members to serve on the
Skateboard Task Force.
DISCUSSION
As you know, it appears at this point that $100,000 will be budgeted in the 2008 Parks
CIP for development of a new Skate Park. Once two Commissioners are appointed to
serve, staff will schedule a time to meet with the youth to discuss the options that are
available as far as the type of equipment to purchase,
Note: Attached is the City of Big Lake's Skate Park layout. The equipment was
purchased from American Ramp Company. It is encouraged to visit their website at
www.americanrampcompany.com.
ACTION REQUIRED
The Park and Recreation Commission is requested to appoint two members to the
Skateboard Task Force.
Respectfully submitted,
T~~~
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DATE:
October 10, 2007
TO:
City of Andover, Parks Department
FROM:
Captain Dave Jenkins
SUBJECT:
Andover Park Activity Quarterly Report
July 2007 - September 2007
The following is a list of reports generated by the Anoka County Sheriff's Office regarding city
park activity for the 2nd quarter, ending September 30,2007.
Date:
Time:
Arrival:
Location:
Case Number:
07.03 0106 0106 Terrace Park 07153836
A deputy responded to a call of juveniles in vehicles parked in the park's lot. The deputy arrived
and did not locate any people or vehicles and did notice a portable toilet tipped over.
07.05 0024 0032 Terrace Park 7155907
A deputy was dispatched to the location for a fireworks disturbing call. When he arrived he did
not hear or see anyone.
07.06 2210 2210 Terrace Park 07157628
A deputy was dispatched to the location for a fireworks disturbing call. When he arrived he did
not hear or see anyone.
07.09 2311 2314 Terrace Park 07160602
A deputy found 2 vehicles parked in the parking lot with people inside of them. He advised them
to leave the area because the park was closed and they complied.
07.10 1918 1930 Sunshine Park 07161344
A deputy was dispatched to the park for a fleeing felony damage to property incident. At the
scene they obtained suspect information. Deputies located the suspect and he was identified by
witnesses. The Criminallnvestigation Division conducted interviews and will be formally
charging the suspect.
07.12 1931 1936 Prairie Knoll 07163204
A deputy responded to a call of a person with a possible broken ankle. Andover Rescue arrived
prior to the deputy and the deputy was cancelled.
07.13 2246 2303 Prairie Knoll 07164504
A deputy was dispatched to a suspicious activity call. The deputy drove through the lot at 2300
when the park closed and there were no vehicles or people at the park.
07.13 2023 2037 Fox Meadows 07164289
A deputy was dispatched to the park on an A TV violation. Upon his arrival there was no A TV or
golf cart in the park.
07.13 2106 2120 Prairie Knoll 07164347
A deputy was called to the park because someone was turning on the lights without permission.
The deputy located the suspect who stated he did not have authorization to use the lights and he
had received a key from his mom who ran the soccer program at the field. He was advised to turn
off the lights and leave. He complied.
07.14 1503 1512 Hidden Creek East 07165113
A resident reported a juvenile riding a dirt bike on the soccer field. The deputy drove through the
park and on the walking trails and was unable to locate a dirt bike.
07.17 2222 2256 Prairie Knoll 07168232
A deputy was dispatched to a call of several vehicles at the park after hours. The city parks do
not close until 2300 so he responded at that time. There were males playing catch in the park and
they were advised to leave. They complied.
07.21 1800 1803 Fox Meadows 07171831
A deputy was dispatched to the park on a driving complaint. Upon his arrive he made contact
with the reporting party who stated four juveniles were in the vehicle and he had gotten the
license plate number. The deputy contacted the registered owner of the vehicle and made her
aware of the complaint.
07.22 1541 1544 Kelsey Round 07172640
An anonymous caller reported five motorcycles driving on the walking trails at the park and
advised they would be exiting on County Rd 22. The deputy went to the location and was unable
to locate the motorcycles.
07.23 2250 2257 Hidden Creek East 07173954
A resident reported 4 - 5 juveniles at the park swearing and goofing around. The deputy checked
the area and was unable to locate anyone.
07.27 2313 2317 Prairie Knoll 07177631
A deputy responded to the location and made contact with the caller. He advised a new black
mustang (unknown plate) was driving recklessly in the parking lot and had headed southbound
on Prairie Drive NW. He requested extra patrol for the area and we complied.
08.05 0111 0121 Fox Meadows 07185225
Deputies noticed five individuals igniting fireworks at the park and in the portable bathroom. The
suspects were identified by school ill's. They were ordered to clean up the bathroom and pick up
the debris from the fireworks. They complied.
DJ:ll
CITY OF
NDOVE
(f!j
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
CC: Todd Haas, Park Coordinator
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: 2007 Third Quarter Financial Report
DATE: October 18, 2007
INTRODUCTION
Quarterly review of the Park Improvement Fund.
DISCUSSION
Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and
Expenditure Reports for the Park Improvement Fund as of September 30, 2007.
ACTION REOUESTED
Informational data provided and no formal action is needed.
Respectfully submitted,
City of Andover
~i73ur"l
Lee Brezinka
Attachments: Park Improvement Fund - Project Commitment Listing
Park Improvement Fund - Balance Sheet
Park Improvement Fund - Revenues
Park Improvement Fund - Expenditures
CITY OF ANDOVER
Park Improvement Fund
Project Commitment Listing
September 2007 YTD
Actual
Fund Balance
$
229,305.74
Additional Revenues Anticipated
Anticipated Park Dedication Fee
Cap~al Projects Levy for Park Improvements
50 units @ $2,515 per unit = $125,750
Estimate"
Estimate.
Total Funds Available
$ 686,000.00
229,305.74
Carryforwardsl 2007 Reserved
Adjustments Actual Amount
50,000.00 50,000.00
178,000.00 127,847.32 50,152.68
45,547.77 11,548.58 2,000.00
(17,000.00) 243,032.46 124,967.54
50,900.93 4,099.07
86,937.08 38,062.92
26,503.24 13,496.76
15,957.67 9,042.33
(56,000.00)
157,741.63 157,741.63
$ 358,289.40 $ 770,468.91
241,821.30
$ (12,515.56)
Projected Commitments
Budget
Andover Community Center Contributions
Andover Station North Ballfield Bldg 07-22
Country Oaks West Park Improvements
2007 CIP - Andover Station N 07-08 & 07-16
2007 CIP - Terrace Park 07-09
2007 CIP - Crooked Lake Boat Landing 06-22
2007 CIP - Strootman Park 07-10
385,000.00
55,000.00
125,000.00
40,000.00
Annual Miscellaneous Projects
25,000.00
Debt Service Payment
Debt Service Payment - SA Bonds - And St N Ballfields
56,000.00
Total Dollars Allocated for Park Projects
Park Improvement Funds Available For Future Projects:
" This is an estimation and may need to be adjusted based on development activity.
Park dedication fee from Andover St N
2006
2007
$
128,959.00
67,932.53
$ 196,891.53
10/15/2007 2007 Park Improv 3rd Qtr.XLS
CITY OF ANDOVER
Park Improvement Fund
Balance Sheet
September 2007 YTD
Assets :
Current Assets
Cash - Reserved
Cash - Unreserved
Total Cash
$
241,821.30
(12,515.56)
229,305.74
Interest / Tax Receivable
Due From Other Govemments
Total Assets
$' 229;305.74 .
Liabilities and Fund Balance:
Liabilities
Accounts Payable
Deposits Payable
$
Total Liabilities
Fund Balance
Fund Balance 12-31-05
Excess of Revenues Over (Under) Expenditures
817,847.92
(588,542.18)
Total Fund Balance
229,305.74
Total Liabilities and Fund Balance
$
229,305.74
10/15/2007 2007 Park Improv 3rd Qtr.xLS
Revenues:
51100 - Property Tax - Current
July 2007 Tax Settlement
Dee 2007 Settlement
2007 Accrual
Subtotal
51300 - Fiscal Disparities
July 2007 Tax Settlement
Dee 2007 Settlement
2007 Accrual
Subtotal
53380 - Market Value Homestead Credit
Oct 2007 MVHC
Dee 2007 MVHC
Subtotal
53420 - State DNR Grants
Crooked Lake Boat Landing Cost Sharing
54365 - Park Dedication Fees
1140 Crosstown Blvd NW - Split
L 1 B3 Funeral Home - Andover St N
16425 Hanson Blvd NW - Split
Smith Addition 07-14
Dynamic Sealing Technologies
16090 Makah St - Split
Subtotal
56910- Interest Income
IstOtr
2nd Otr
3rd & 4th Otr
Subtotal
58125 - ContributionslDonations
Ace Solie Waste
Subtotal
Refund & Reimbursements
Subtotal
Total Revenues
10/15/2007 2007 Park Improv 3rd Otr.xLS
CllY OF ANDOVER
Park Improvement Fund
Revenues
September 2007 YTD
$
23,647.26
23,647.26
3,385.25
3,385.25
62,363.59
2,325.00
35,542.44
2,515.00
2,515.00
32,390.09
2,515.00
77,802.53
8,070.00
6,563.10
14,633.10
95.00
95.00
$
181,926.73 .
CITY OF ANDOVER
Park Improvement Fund
Expendftures
September 2007 YTD
Expenditures:
61130 - R & M SUDDfies - landscaoe
. Tessman Seed Company - Seed - Various parks
Central landscaping - And St N Ballfield Lighting
Tessman Seed Company - Seed - AndCM'!!" St N Ballfield Lighting
Tessman Seed Company - Seed - Strootman
Subtotal
Subtotal
$ 2,689.46
2,589_67
3,031.26
1,010.42
9,320.81
435 00
43500
15,600.00
710.00
748,25
412_50
17,470.75
3,558_52
7,088.00
198,858.75
10,604.54
85.478.83
50,559.53
1,933.70
1,450_00
1,782.00
361,313.87
350.38
341.40
341.40
1,033.18
1,162.98
581.49
100.30
1,844.77
1,704.00
2,508.00
7,507.75
921.23
11,306.12
10,354.00
3,753.04
3,974.n
26,923.76
2,018.00
1,500.00
20,670.00
24,13881
4,362.89
5,770.00
127,412.32
5,OOJ_00
11,548.58
22,261.00
157,741.63
2,942.56
2,144.44
201,638.21
5O.00JOO
50,000.00
770,_91
$ (588,642.18)
62100 - Insurance
L of MN Cities - Volunteer Insurance - And St N Ballfield Bldg
Subtotal
63005 - Professional Services
Wunder1ich-Malec Engineering -lighting - Andover St N
CCVVD - Permit - Crooked lake Boat Landing
Northem Technologies - Crooked Lake Boat Landing
. Wunder1ich-MaJec Engineering - Prairie Knoll
Subtotal
63010 - Contractual Services
. Andover Football Assoc - Scoreboard - Prairie Knoll
Halvorson Concrete, Inc - Mow Strips - Strootman Park
Starry Electric, Inc - And St N Ballfield lighting
North Star Fence - Strootman
Rum Riwr Contracting - Crooked Lake Boat Landing
Rum River Contracting - Terrace
. Woodland Crossing - City Share of Improvements
Rum River Contracting - Strootman
. Connexus Energy - Light - Chesterton Commons
Subtotal
63025 - Publishina
Publishing - Lighting - Andover St N
Publishing - Crooked lake Boat Landing
Publishing - Terrace
Subtotal
63100- R & M Labor - General
Sign Station - Sign - Strootman Pan:.
. Sign Station - Sign - Woodland Crossing
Signs - Strootman
Subtotal
65200 - Buildina - Andover St North Ballfield Bide
Aggregate Industries
Amean Block
Anchor Block
Bell Fabrication Co
Building Permit
Contract Hardware
Eagleview ElectJic
Masterblock
Mikes Brick
RebarFab Inc
SAK Engineering
Service Fire Protection
Stock Building Supplies
TCCMaterials
Voss Utility & Plumbing
65300 - Imorovements
. Leica Geosystems, Inc - Total Station allocation
JABBS Dewlopment - Playground Area - Country Oaks West
Seating & Athletic Facility - Bleachers - Andover St N
Assessment Pymts - Andover St N Ballfields Site Improvements
Bryan Rock Products - StrootrTIEwl
Morrell & Morrell - Strootman
Subtotal
66110 - Transfer Out
Community Center Construction Fund
Subtotal
Total Expenditures
Revenues Over ezpendltures
. ~ Miscellaneous Projects
1011512007 2007 Park Improv 3rd Qtr.XLS
CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
FROM: Todd J. Haas, Asst. Public Works Director/Parks Coordinator #
SUBJECT: 10. Review Outstanding Items
DATE: October 18,2007
Issues list as of 9/4/07
COMPLETED PROJECTS
· Terrace Park - The new parking lot and basketball court is now completed. If you have not had the
opportunity to review the work, that was done, please do so. The park looks good.
· The construction punch list items are now completed in regards to the parking lot and ballfields at
Andover Station North.
ON.GOING PROJECTS
CJ Develop Site Plans for all existing parks which indicates the facilities available. (On-Going).
CJ Andover Station North Park (property south of the old landfill) - Construction of the building is still
going on. To date the roof is on. The floors will be poured hopefully before winter sets in along with the
installation of the doors.
CJ Oakview Park - Most of the landscaping has been completed. There will be some additional trees
installed the week of October 22nd. Note: Public Works Parks Department will also replace any trees
that may be dead.
CJ Update of Park Dedication Improvement Fund Quarterlv Report - Item is on the agenda.
CJ Update of Quarterlv Sheriff's Department Report on Park Patrol & Vandalism - Item is on the
agenda.
CJ Comprehensive Plan (Park & Open Space Chapter) - Item is on the agenda.
CJ Crooked Lake Boat Landina - The reconstruction of the boat landing is complete. We are still
working on completing a few items with the rain garden.
CJ Strootman Park - Everything is completed. We will be purchasing a bleacher for the park as we do
have some funds available that were not used in the reconstruction of the ballfield.
ON HOLD
.:.
TASK FORCE UPDA TES
CJ Skateboard Task Force
o Need to appoint two members to the Task Force. Item is on the agenda.
Staff will set up a meeting with the Task Force and the youth within the next few weeks.
H:IEngineeringIParksIPark & Rec PackellnformalionlJtems\200711 01807\ilem 10.DOC
OTHER ITEMS OF INTEREST
o The Open Space Commission, as you know, have been meeting on a regular basis. The Commission
has been working on the goals and policies of the Park and Open Space Chapter of the Comprehensive
Plan. A revised draft of the chapter based on recommendations from the Open Space Commission is
included in the side pocket of the packet for your review.
If you have any questions, feel free to contact Courtney Bednarz, City Planner at 767-5147, as Courtney
is the staff liaison to this Commission.
Note: If you have any items that you would like to add to the list, let me know at the meeting.
H:\EngineeringIParksIPark & Rec Packet Informationlltems\2007\101807\item 10.DOC