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HomeMy WebLinkAboutCC October 16, 2007 o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, October 16, 2007 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (9/20/07 Joint Mtg. W/Park Comm; 9/25/07 Workshop; 10/2/07 Regular Meeting) o Consent Items 2. Approve Payment of Claims - Finance 3. Declare Cost/Order Assessment Roll/07-25 (2756 - 134th Lane NW) & 07-26 (2766 - 1 34th Lane NW)/SS & WM - Engineering 4. Receive Assessment Roll/Order Public Hearing/07-2/2007 Overlays - Engineering 5. Tenninate Project/07-34/S Yo, of Section 24/N Yo, of Section 25/Street Lighting - Engineering 6. Approve Compensating Change Order #1/06-22 (Crooked Lake Boat Landing), 07-9 (Terrace Park) & 07- 18 (160th Lane NW Cul-De-Sac) - Engineering 7. Approve Final PlatlHickory Meadows/Andover Boulevard NW - Planning 8. Accept Donation of Trees/L & K Emmerich LLC - Finance 9. Approve Premises Pennit/Lawful Gambling! Andover Huskies Youth Hockey - Clerk 10. Approve Off-Sale Intoxicating Liquor License/Northgate Liquors - Clerk Discussion Items 11. Receive Anoka County Sheriffs Department Monthly Report - Sheriff 12. Special Presentation - Anoka-Hennepin School District Staff Items 13. Schedule EDA Meeting - Administration 14. Schedule November Workshop - Administration 15. Administrator's Report - Administration Mayor/Council Input Closed Session a. Property Purchase Negotiations Update/PIN 22-32-24-43-0005 b. Putnam Appeal of Special Assessment/07-42 c. Union Contract Negotiations Adjournment o o CD 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US CC: Jim Dickinson, City Administrator TO: Mayor and City Council FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: October 2,2007 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: o September 20, 2007 September 25, 2007 October 2, 2007 Joint Meeting w/Park Commission Workshop (Jacobson, Knight absent) Regular Meeting (Knight absent) DISCUSSION Attached are copies of the minutes for your review. ACTION REOUIRED The City Council is requested to approve the above minutes. Respectfully submitted, L1.:h,' ()~ Vicki V olk City Clerk o o o o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 SPECIAL JOINT CITY COUNCIL & PARK & RECREATION COMMISSION MEETING SEPTEMBER 20, 2007 MINUTES The Special Joint Meeting of the Andover City Council and Park and Recreation Commission was called to order by Mayor Gamache on September 20,2007,7:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Council Members Present: Mayor Gamache, Don Jacobson, Ken Orttel Park Commissioners Present: Chair Dan Masloski, Jeremy Boyer, Ted Butler, Bill Hupp, Jim Lindahl, Peggy Scott, and Tony Kowalewski Also Present: Assistant Public Works Director, Todd Haas UPDATE OF THE PARK COMPREHENSIVE PLAN AND DEDICATION FEE STUDY/06-46D Mr. Haas indicated the three portions of the parks and open space chapter of the Comprehensive plan. The fIrst portion is the goals, objectives, and policies, which was drafted by the Planning Department. The second portion is the park dedication study, which amends the document from 2002 with a few changes. The 3rd portion is the $11,000,000 worth of improvements that are being recommended by the Park Commission, which include $2,000,000 for a larger athletic complex. The $11,000,000 is used in the park dedication study to determine the new park dedication fee. Mayor Gamache inquired about a timeline. Mr. Haas stated that the plan is setup through the year 2030. Councilmember Jacobson expressed concern that the numbers and the plan might be too aggressive. Mr. Haas responded that the facilities chart includes required updating of existing outdated playground equipment. Councilmember Orttel asked for clarifIcation that it would be paid for by future residents. Mr. Haas stated it includes updating equipment and future parks. He referred to Page 3, item 8 where 72% of parks are developed and the number of households in 2030 would be 13,941. o o o Regular Andover Park & Recreation Commission Meeting Minutes - September 20, 2007 Page 2 1 CQuncihnember Jacobson believes the number is out of proportion. Mayor Gamache 2 noted that the allotment for Hawk Ridge is $1 million, with other projects and the Kelsey 3 Round Lake Park interpretive center. 4 5 Councihnember Jacobson mentioned that the numbers exceed the national average. He 6 wanted to know the amount coming from developers and the general fund. 7 8 Mayor Gamache inquired about the equipment that needs updating. Mr. Haas answered 9 that Page 10 showed existing facilities with the amount about $400,000. 10 11 Councihnember Jacobson stated the list did not include rural reserve, so the other parts of 12 the City would pay a lot. 13 14 Mayor Gamache questioned that $40,000 could go to a metal roof. His issue is that 15 Hawk Ridge Park is in the northern portion of the City and expressed concern about the 16 use and affordability. He recommended installing a well somewhere else. Commissioner 17 Hupp responded that because the park is one of the larger ones in the City, it would have 18 more amenities for multiple uses for the residents. 19 20 Councihnember Jacobson stated that a few people could not be expected to pay that 21 amount. Commissioner Hupp answered that the multi-use justifies the numbers the City 22 would spend, using the usage/cost ratio to prioritize. 23 24 Councilmember Orttel indicated that some of the parks are not used on weekends by the 25 associations. 26 27 Mayor Gamache expressed concern about the amount for the hockey rink at Hawk Ridge 28 Park, and questioned the need for its replacement or repair. Mr. Haas answered that he 29 would recheck the proposed improvement cost value again with Finance Department and 30 the Parks Department in Public Works. 31 32 Councihnember Orttel stated it is important to know the baseline. He questioned the 33 validity of the requests. 34 35 Councilmember Jacobson cited that the population in the mid 1980's was 8,000, but in 36 2030 it is supposed to be about 40,000. 37 38 Mr. Haas stated that the previous park dedication study from 2002 did include the rural 39 reserve area, where there were recommendations within the report for two larger park 40 facilities; however Council decided on one. Mayor Gamache indicated that the parks in 41 the rural reserve would most likely be neighborhood parks. 42 43 Councilmember Orttel noted that there is a conflict of numbers. Mr. Haas responded that 44 the numbers used were a bit higher than those used by the Metropolitan Council. 45 o o o Regular Andover Park & Recreation Commission Meeting Minutes - September 20, 2007 Page 3 1 Mayor Gamache indicated that some of the need was based on the present residents; it 2 would then be a possible bond issue. 3 4 Councilmember Grttel stated that it would be a social increase for the eJtisting population, 5 so one could not put it on the new residents. 6 7 Mr. Haas mentioned the rebuilding of playground equipment, and inquired about how 8 these replacements were being funded. Mayor Gamache noted it should be more from 9 the general fund, or it could be a bond referendum issue. 10 11 Councilmember Grttel expressed concern over overestimating the numbers and the 12 results if they fell drastically short of projections. The baselines have to be believable. 13 For midyear, the total was about 50 homes, not 90 homes. 14 15 Chair Masloski understands the document is a wish list, and the CIP is the working 16 document in dollars. In order to make it happen, a bond might be necessary. At present, 17 our needs are soccer fields, but as the residents age, the needs will change. The CIP is 18 not balanced and the housing market is not strong, so there are things to address. The 19 long range plan for 20 I 0 is to solve the field issues, and provide the parks that have been 20 promised. It would require more funding from the general fund, park referendum, or 21 from user fees. 22 23 Mayor Gamache referred to Page 14, table 7 and asked for confirmation that the 24 commercial industrial rates were based on 10%. Mr. Haas answered it was about 25 $5/square foot. He inquired if the Council wants the park dedication requirement that 26 high. 27 28 Councilmember Jacobson mentioned that the commercial properties do not affect the use 29 on parks all that much. 30 31 Councilmember Grttel stated in order for an item to be in the CIP, it needs funding. 32 33 Mr. Haas indicated that the Finance Department prefers that the CIP at the end of each 34 year have an ending balance of not less than $50,000 in the black. 35 36 Mayor Gamache mentioned Council could accept the Comprehensive Plan wish list, 37 knowing that more funding would be necessary or changes could occur. Mr. Haas stated 38 that it does not need approval immediately as this chapter will be presented at a later date 39 when the rest of the comprehensive plan is ready for final review and approval of the City 40 Council. 41 42 Mayor Gamache inquired if there was any discussion of raising the fee, because it would 43 need to be considered in December as part of the 2008 fee schedule. He asked for 44 comments. 45 o o o Regular Andover Park & Recreation Commission Meeting Minutes - September 20, 2007 Page 4 1 Commissioner Butler stated that a wish list is accurate to a point but he believes it is 2 more of a long range vision. The question is, is it developed enough to attract families. 3 4 Commissioner Hupp indicated the facilities are beautiful, but because of the use perhaps 5 funding from all three sources could occur. 6 7 Councilmember Orttel stated the playgrounds in the wealthier areas are not used, because 8 they have their own equipment in their backyards. 9 10 Commissioner Kowalewski inquired if it would be possible to collaborate with adjacent 11 municipalities for Hawk Ridge Park. 12 13 Mayor Gamache indicated that most associations are at a profit on the books, but the 14 excess is used for purchasing equipment. They might be able to make a donation. 15 16 Commissioner Boyer stated some associations would contribute, while others would not 17 unless fields were provided. Commissioner Kowalewski mentioned it could be listed at 18 registration. 19 20 Commissioner Scott stated that North Metro Soccer Association is willing to help with 21 funding, because they need fields. However, overall the City will run out of room. She 22 would like to see funding put toward a larger facility. 23 24 DISCUSS PROPOSED 2008-2012 CIP FOR PARKS 25 26 Chair Masloski directed the meeting toward the young people wanting a skate park to 27 speak. 28 29 One parent inquired about the possibility of fees and supervision. 30 31 Mayor Gamache noted that $100,000 is proposed for the project. Chair Masloski stated 32 that it would be located on the west side of Sunshine Park, where there is high visibility 33 and plenty of parking. It most likely would be a Tier I skate park, with no fees and no 34 supervision. He indicated this is an opportunity for the youth to have a voice in the 35 equipment for the facility. 36 37 One youth expressed concern about the equipment at Constance Free Church, as not 38 much of the equipment could be salvaged. 39 40 Another youth stated they like concrete more than metal ramps. A parent added that 41 poured concrete lasts longer, and there are no screws, nuts or bolts to get hurt on. 42 Concrete would cost less for maintenance. 43 44 The group noted there are places to skateboard near Blainebrook, St. Cloud, and Ham 45 Lake. o o o Regular Andover Park & Recreation Commission Meeting Minutes - September 20, 2007 Page 5 1 2 One youth cited a study that crime and vandalism were reduced since the skate park was 3 installed. Grades improved as well, because kids could not go to the skate park until their 4 homework was completed. 5 6 Councilmember Jacobson inquired about the number that use the park. One youth 7 answered that he could not give numbers, but they have dropped off recently. 8 9 One parent added there is no safe way to get to the location. 10 11 Mayor Gamache stated it used to be at City Hall. 12 13 A youth inquired if it would be closed during the school year. Commissioner 14 Kowalewski asked if there are regulations such as helmets required. 15 16 A parent commented that many kids drive to Rogers where they pay $13 for 3 hours of 17 skate boarding. 18 19 Another parent stated that the Sand Creek skate park draws kids from elementary to high 20 school. 21 22 Chair Masloski mentioned that it probably had the best usage with minimum problem 23 calls. 24 25 Commissioner Scott inquired about hours, because the bigger kids might try to keep the 26 smaller kids out. Chair Masloski stated that the Community Service Officer could 27 frequent the site and talk with the kids. 28 29 A youth stated that a facility would be used if it was in a concentrated area with paths to 30 get there. 31 32 Mayor Gamache inquired about the location of the playground at Andover Station North. 33 Chair Masloski responded that it would need netting and fencing on one side. 34 35 Mayor Gamache expressed concern that equipment would be installed in Woodland 36 Crossings Park and Forest Meadows Park when most have equipment in their yards. He 37 inquired if it would be possible to not put the equipmeI).t in there and use it elsewhere in 38 the City. Chair Masloski answered that the Commission could review Forest Meadows 39 Park. 40 41 Commissioner Kowalewski inquired about Crooked Lake Boat Landing. Mr. Haas stated 42 that the Building Official has condemned the shelter. 43 44 Councilmember Orttel questioned if it is covered by insurance. He also inquired if the 45 lake had been dredged. Mr. Haas answered that it had been dredged. o o o Regular Andover Park & Recreation Commission Meeting Minutes - September 20, 2007 Page 6 I 2 DISCUSS ANDOVER STATION NORTH FIELD FACILITY/STATUS OF 3 PLAYGROUND EQUIPMENT/07-16 4 5 Chair Masloski stated that the neighborhood was promised a park, and the associations 6 were under the impression one would be located in the Andover Station North Fields. 7 8 Councilmember Orttel inquired if the Park Dedication Fee iss used for funding. Mr. Haas 9 stated it is used. 10 II Commissioner Butler stated the Commission initially was looking at equipment for 2-5 12 and 5-12 year olds. 13 14 Councilmember Jacobson inquired if the simulated trees were eliminated. Mr. Haas 15 responded that they had been cut. The recommendation is to buy equipment for 2-5 year 16 olds in 2008. In addition, the further west the equipment is located, the less fencing 17 would be necessary. 18 19 Chair Masloski stated that the $47,000 is just for the equipment. Mr. Haas added that he 20 was going to buy it this year because of sale items and save it for installation next year. 21 Fencing would be required on the east and west sides. 22 23 Commissioner Kowalewski believes a fence is needed along the parking lot. Chair 24 Masloski indicated that a hedge would make it feel less like a cage. 25 26 Mr. Haas stated that it needs to move forward for approval to obtain the sale prices. 27 Councilmember Jacobson stated he should buy everything they need at this price. 28 29 Mr. Haas stated that the developer did propose two sites, but the Commission did not find 30 them satisfactory. 31 32 OTHER BUSINESS 33 34 Mayor Gamache directed the meeting to Woodland Crossings Park. Mr. Haas noted that 35 it already includes a shelter and a basketball court. 36 37 Mayor Gamache asked for confirmation that the City is responsible for the equipment. 38 Mr. Haas answered that several neighbors are requesting it. 39 40 Chair Masloski acknowledged that the issue of a referendum has been eliminated; 41 however if many parties were involved, there would be a better chance of it passing. 42 Councilmember Orttel responded that a study was done for the community center and 43 could be reviewed. 44 o o o Regular Andover Park & Recreation Commission Meeting Minutes - September 20, 2007 Page 7 1 Mayor Gamache recommended advertising to the associations the concept to find out if 2 there is interest. 3 4 Chair Masloski stated there is a need for paths and greenways. In addition, there is anti- S sentiment on a second sheet of ice, including it could help or hurt the Park and Recreation 6 Commission's interest. 7 8 Councilmember Jacobson indicated he is not in favor of elections between the general 9 elections. 10 11 Councilmember Orttel expressed concern about the consolidation of money in one area 12 13 Chair Masloski stated he would like the discussion to be begun by other groups. In 14 addition, some things could change in the field allocation process. 15 16 Mr. Haas stated that the percentage could change, but the City would now use the 17 previous year's numbers obtained from the state organizers for each of the sports. 18 19 ADJOURNMENT 20 21 Motion by Mayor Gamache, seconded by Councilmember Orttel, to adjourn the meeting 22 at 8:47 p.m. Motion carried on a 3-ayes, O-nays vote. 23 24 Respectfully Submitted, 25 26 Brigette Blesi, Recording Secretary 27 TimeSaver Off Site Secretarial, Inc. 01 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 022 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 044 45 46 47 48 ANDOVER CITY COUNCIL WORKSHOP-SEPTEMBER 25, 2007 MINUTES A Workshop of the Andover City Council was called to order by Mayor Mike Gamache, September 25,2007, 6:01 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Ken Orttel, Julie Trude Don Jacobson, Mike Knight City Administrator Jim Dickinson Director of Public Works/City Engineer Dave Berkowitz Erick Sutherland, Recreational Facility Manager Others 2008 COMMUNITY CENTER BUDGET PRESENTATION Mr. Erick Sutherland, Recreational Facility Manager for the Community Center gave a 2008 Community Center Budget presentation to the City Council. Councilmember Trude wondered if they were better off self-insuring and putting the money in the bank or are they saving money by having outside maintenance come in. Mr. Sutherland stated his understanding is this is a Citywide way of doing maintenance. He stated they are also servicing units at Public Works and City Hall. Mr. Dickinson stated it is an effective way for them to manage it and the other thing is to hire someone with that expertise and they would be taking on the liability with the boiler certification being in their name. He stated they are' able to move some of the risk off onto others. They would be stretching to hire someone in that type of position. Councilmember Orttel wondered if the hourly rental rate for ice and the field house is still competitive. Mr. Sutherland stated on the ice they are very competitive but on the field house there is nothing to compare it to. Councilmember Orttel wondered how many ice hours the Andover Youth Hockey Association is still looking for. Mr. Sutherland noted Andover Youth Hockey Association indicates they are short 450 hours and are getting the ice from Anoka and the Super Rink. They could fill half of another rink right now. Councilmember Trude wondered if the high school is getting the number of hours they want. Mr. Sutherland indicated they could use more. Councilmember Trude asked if they looked at building another sheet would it be a huge black hole financially. Mr. Sutherland stated they would have to do a lot of programming themselves. Councilmember Trude thought the big issue would be the capital to start off with. Mr. Dickinson stated when they look at a second sheet of ice, would they need a mirror of the current ice sheet o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 018 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - September 25, 2007 Page 2 or just a practice sheet of ice. He stated they could build a second sheet of ice for possibly $3.3 million if it is just practice ice. Mr. Sutherland stated a lot of things would need to change if they add a second rink such as public works, recycling and parking issues. Mr. Sutherland stated the YMCA lease payment will begin in 2008. Mr. Dickinson indicated they project the deficit fund balance to equalize by 2011 which is what they planned for. Councilmember Trude wondered if it made sense to discuss expanding the building at that time. Mr. Dickinson indicated that would be an appropriate time. Mr. Sutherland stated they have started kicking off an advertising campaign and hope to increase the number of advertisers in the facility. Mayor Gamache wondered if the concession costs include what they do at Sunshine Park. Mr. Sutherland stated they do not and they are kept separate. Mayor Gamache wondered if they had any problems with the flooring for the Home and Garden Show. Mr. Sutherland indicated they did not and it is set for Spring 2008. Mr. Dickinson stated the pavilion building in Andover Station North is near completion and the question about the concessions will come up. He did not think there would be a lot of resistance from the Baseball Association for the city to come in and run the concessions. He thought they would be looking for the City to finish the concession area Mr. Sutherland thought the cost to ' improve the concession area would be around $20,000. Councilmember Trude thought it might make sense for the city to run it because they would only have to train people once and they could share concessions, etc. and she thought the utilities would cost the residents money once the keys are turned over. Mayor Gamache thought they should move forward and see what they can do. Councilmember Orttel wondered if they are going to heat the building year round. Mr. Dickinson indicated they would heat it to the minimum to maintain the pipes. Councilmember Orttel thought they could drain and blowout the pipes and not heat it in the winter. Mr. Berkowitz stated they could look at this to see if they could do it. Mr. Sutherland reviewed the programming at the Community Center with the Council. Councilmember Trude stated she really appreciates the work ethics the staffhas there. 2008 - 2012 CIP PROGRESS REPORT & DISCUSSION/UTILITY FLOW CASH FUND ANALYSIS City Administrator Dickinson stated staff continues working on the 2008-2012 CIP. Work on cash flows for the utility funds and other infrastructure is on-going and will continue until the CIP is complete. c 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 Regular Andover City Council Meeting Minutes ~ September 25, 2007 Page 3 Mr. Dickinson reviewed the CIP with the Council. Mr. Dickinson stated on the sewer fund they are looking at four percent increases and if they do not actually need them, they are looking to lower the percentage rate. Mr. Dickinson stated they project the water fund out further than the 2012 shown and the area he starts to get concerned with is when looking at the working cash flow balances and fund balances that they should be carrying half or close to half of the operational costs of the facility and sometimes they are closer to the thirty percent area In those areas they are supposed to run them like a business so they need to be contentious about that. The water fund is the area where the improvements are more expensive. One improvement they do not show in the current cash flow is another water treatment plant listed which is forecasted down the road. Mr. Berkowitz explained they have been working with SEH on their water system improvements and what they need to project in the next five to ten years. He stated the real critical ones are the rehab of the tower at City Hall in 2008. He stated in 2008 they would also like to drill two test wells. They would like to eventually get rid of wells 2 and 3. Councilmember Trude wondered if this will be funded by a bond or will they have a cash fund for this. Mr. Dickinson stated they will fund everything in 2008, close to $100,000 through operations and the trunk fund will pay $516,000 of those improvements. Councilmember Orttel wondered if they could wait another year on the water tower rehab. Mr. Berkowitz stated they have already put that off for a number of years and it is recommended they do the rehab in 2008 before they run into problems. Mr. Berkowitz stated another project for 2008 is the reclaim tank. They can expand the reclaim tank and make the underground tank at the same time and use the same contractor which will save money. Mr. Berkowitz reviewed 2011 and 2012 projects with the Council. Councilmember Trude thought if development slows down the need for more wells and treatment plants will decrease. Mr. Berkowitz indicated that is correct. Mr. Berkowitz further discussed the future water treatment projects with the Council. Councilmember Trude wondered what they actually charge per thousand gallons. Mr. Dickinson stated the use rate averages $1.44 per thousand gallons. The Council reviewed some of the proposed 2008 projects with staff. o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 018 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - September 25, 2007 Page 4 2008 OPERATING BUDGET PROGRESS REPORT & DISCUSSION City Administrator Dickinson explained the Council has had a number of reviews of the 2008 Proposed Budget that will be supported by the 2008 Tax Levy. Councilmember Trude wondered how much the total assessable value would increase. Mr. Dickinson indicated it is around five percent. The Council discussed the Youth First proposal. Mr. Dickinson thought the City could meet the $15,000 request from Youth First. Councilmember Trude thought it would be a good idea to try to have a program closer to the areas of trouble within the community that may reduce petty crime in the area. Mayor Gamache wondered what they are doing with the $16,000 from the Anoka County Partners. Mr. Dickinson indicated this is part of the EDA budget and they would reduce that budget. Mr. Dickinson indicated that Youth First is requesting $7,500 along with the $15,000 additional program funding for 2008. Councilmember Trude thought they may be able cut some expenses they are proposing but she thought they should try to do what they can. Mr. Dickinson stated they are working with the group to try to get donation space in the area. Mr. Dickinson stated Laura Landes felt this was the right way to go. Mayor Gamache thought if they could find the funding that would be the right way to go. Councilmember Trude thought Mr. Dickinson should check with Councilmember Knight to see what he thought because this is an important subject to him. 2008 SPECIAL REVENUE, DEBT SERVICE, CAPITAL PROJECT & PROPRIETARY FUNDS BUDGET Mr. Dickinson reviewed the funds budget with the Council. Councilmember Orttel wondered what they are using the Risk Management Fund for. Mr. Dickinson explained some of the items including insurance, wellness programs and a way to lower their insurance rates. Mr. Dickinson explained how they figured the Risk Management Fund and indicated each department has a line that is an allocation from the Risk Management Fund. 2007 - 2008 COUNCIL GOALS DISCUSSION, CONTINUED City Administrator Dickinson noted at the August 21 st Regular City Council meeting the Council o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - September 25, 2007 Page 5 adopted the table displaying a listing of goals and the tabulated scoring from the individual Council Members. Mr. Dickinson reviewed the potential goals with the Council. Councilmember Orttel thought on goal #2 they need to back down on some things until the housing rates go back up. Councilmember Trude agreed. She wants more information on these things. Mayor Gamache wondered if there are any policies they need to look at if there is no growth. Mr. Dickinson wondered on goal #9 if they want a housing analysis study done in the City. Councilmember Orttel stated they currently do not have a procedure for dilapidated homes in the City and he thought they may want to look at this. Councilmember Trude thought they could get information from older cities on how they maintain their housing stock and utilize information from them for the City. Mr. Berkowitz stated on goal #11 the regional trails are now being built with a beginning and ending where they used to be built through the developments. Councilmember Orttel did not think they could do all of them at once but he thought they were doing a good job of connecting what they can. Councilmember Trude thought they may end up using some of the general levy funds because the people who want the trails have lived in the City for a long time. Councilmember Orttel stated they need to connect older neighborhoods where they do not have trails. He thought they had a good plan that showed regional trails in the City. Councilmember Trude thought a street that is lacking in safety is Crosstown but she did not know what they could do about it. Councilmember Trude thought goal #13 was more general than that. She stated her point was to avoid finding ways to run sewer lines around properties. Mr. Dickinson explained on goal #18 they try to get the department heads in front of the Council at workshop meetings and Council meetings and he wondered if they want more. Councilmember Trude thought it would be helpful to meet the department heads and find out what they do. Mayor Gamache stated he did not have an issue with this. Councilmember Trude thought the Public Works meeting handles 90 percent of this. Mr. Dickinson wondered if goal # 19 is a topic all its own. Mayor Gamache stated he keeps hearing communities around them are doing this. As they run into the homes being foreclosed on they will start being rented and he wondered if they would become a problem in the City. Mr. Dickinson stated the hard part they see is how the City will track this. Councilmember Orttel did not know what they could do to enforce problems. He thought they may need a better ordinance for enforcement. o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - September 25, 2007 Page 6 Mr. Dickinson wondered on goal #33 what the Council would want. Councilmember Trude thought this was a housekeeping item. She made suggestions as to how memos and reports could be presented to them. DISCUSS POTENTIAL PREVAILING WAGE ORDINANCE FOR CONSTRUCTION PROJECTS City Administrator Dickinson stated pursuant to direction at the April 3, 2007 Council meeting, staffhas assembled data on prevailing wages for Council review at the July 24, 2007 Council Workshop. Also at the meeting the Council received presentations from some local Union representatives. Mr. Dickinson reviewed the information with the Council. Mr. Dickinson stated anything less than $25,000 is excluded from bidding and if an emergency is declared they do not have to abide by the lowest bid regulation. Ken Francis and Victor Ruzinski, Union Representatives were at the meeting to answer questions. Councilmember Trude wondered on equipment it they need to take the lowest price. Mr. Dickinson stated that is not included in the prevailing wage ordinance because it is equipment and not labor. Councilmember Orttel wondered if they might get to a stage where in-house would compete with prevailing wage. Mr. Dickinson stated they do still have to go outside of their personnel for some items. Councilmember Orttel suggested they go along with it but thought they need to have a full compliment of Council members to discuss and decide on it Mayor Gamache stated he would like to have a list of what projects would fall within the prevailing wage to discuss at another meeting. Mr. Francis stated the highest threshold in Minnesota is in the City of St. Cloud, which is $200,000, which is a triggering measure. Councilmember Trude indicated she is worried about smaller projects and what the downfalls would be. Mayor Gamache asked if staff could put the different projects in dollar categories to present to the Council for discussion. o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - September 25, 2007 Page 7 The Council and staff discussed possible projects along with past projects where prevailing wage was used. Mr. Francis stated there is really one variable in the construction industry and that is the labor costs. Materials by and large are the same so when looking at the contractors, they want to see how well they can manage a project. Labor costs should not be the variable on who gets projects. Mr. Berkowitz suggested they go back to 2007 to give a better sense of what was built. Mayor Gamache thought that would be helpful. DISCUSS RESEARCH RELATED TO ENVIRONMENTAL BOARDS OF ADJACENT CITIES Director of Public Works/City Engineer Berkowitz explained at the August 21, 2007 City Council meeting, an Andover resident discussed interest in the formation of an Environmental Board/Commission in the City of Andover, as there are many environmental issues that cities like Andover are facing. The City Council directed staff to contact other neighboring cities to see whether or not they have groups like this in place and their intent. Mr. Shaun Rogers was at the meeting. , Mayor Gamache thought their Open Space Commission was formed to purchase open space along with discussing environmental issues in the future. Councilmember Trude thought eventually this Commission will be communicating to the public on these items. Councilmember Trude suggested Mr. Rogers attend these meetings and possibly be an alternate to the Commission along with helping with newsletter articles. Mr. Berkowitz stated right now the Open Space Commission has their hands full establishing their goals and after that they may be able to get into more environmental issues. Mayor Gamache thought after the first of the year, the Council could have ajoint meeting with them to go over ideas and information. Mr. Rogers indicated he would be willing to be an alternate on the Open Space Commission if needed. Mr. Berkowitz stated he would check and see if they have an alternate. Mr. Rogers stated he could get further information on what other cities have and bring it back to the Council. Councilmember Trude thought that would be a good idea and she thought if Mr. Rogers wanted to talk to Mr. Kytonen about this he could. The Council recessed at 9:00 p.m. o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - September 25, 2007 Page 8 The Council reconvened at 9:05 p.m. DISCUSS FREEDOM TO BREATHE ACT & OUTDOOR PATIOS Mr. Dickinson updated the Council on the Freedom to Breathe Act & Outdoor Patios. Mr. Dickinson indicated the City has a lot oflatitude on outdoor patios. Ray Warmuth stated at Tanner's they will have a wall on the north and west sides to shield the people from the wind. Mr. Dickinson showed the Council Tanner's plans for the outdoor patio being proposed. Mayor Gamache stated what they are looking at passing is the liquor license for outside. Mr. Dickinson stated that is correct. Mayor Gamache indicated Tanner's can continue to work on their plans and it should be approved by the Council at the next regular City Council meeting. Mayor Gamache indicated all the bars will have to come in for a liquor license amendment to serve alcohol outdoors. Councilmember Trude thought they should include fencing and screening in the license along with measurements. Councilmember Trude wondered if they would have a gate to the patio or would people access the patio from the building. Mr. Warmuth indicated the building department wants them to have a gate but he would prefer not to have one. REVIEW COMPREHENSIVE PLAN UPDATE (TRANSPORTATION & LAND USE SECTIONS) Mr. Berkowitz updated the Council on what their intent is to update the plan to meet what they are currently doing. He noted a lot of the items have been completed since 2003 and they continue to move forward. Councilmember Trude asked if staff could get pages 10-15 of the report for them. She noted they are missing from the report. Mr. Dickinson stated on page 8 on the objectives, striking this out concerns him because by pulling that out is as they go forward they are losing a little bit ofleverage with the Met Council. The Met Council could come back and tell them they are not even addressing affordable housing. o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - September 25, 2007 Page 9 Mr. Berkowitz reviewed the transportation section of the Compo Plan Update with the Council. Councilmember Trude thought they may want to have a discussion on the hot spots. She thought since they are doing the five year update they should keep Crosstown and Nightingale on the list and she wondered if Crosstown Boulevard and Crosstown Drive should be a hot spot. Mr. Berkowitz indicated it is circled and he would clarify it. Councilmember Trude thought they might want to look at Hanson & 161 st. Mr. Berkowitz believes the County has some funding to look at a signal in there. Councilmember Trude thought Andover & Prairie Road could be removed from the list. Mr. Berkowitz stated as more development comes into that area they are going to look at improving the intersection with turn lanes. Councilmember Trude thought Nightingale and 161 st should be added because traffic is so fast on 161 st. Councilmember Trude wondered if they should add Hanson & 133rd to the list. Mr. Berkowitz stated they have it in the CIP to help finance a signal there. Councilmember Trude thought it was reasonable to have one railroad crossing improvement in the plan at this time. She also wondered if they got a commuter train going through Andover, where would they have a depot. Councilmember Orttel thought Bunker would be a better place for it because they want the building to straddle the rails and he did not think Andover Boulevard would work because the land on one side drops off and there is a pipeline on that side also. Councilmember Trude thought the information on park and rides was good. Councilmember Trude stated she has a question on page nine at the beginning about the railroad not having any major accidents in the last five years and she wondered if they could add a couple of years to that. Mr. Berkowitz stated he would check on this item. Mr. Berkowitz stated they have included in the update the regional trail system map. Councilmember Trude thought they should talk about bus service at a meeting. She wondered if they have a park and ride lot will they need to pay the fees. Councilmember Trude stated on page 16, transportation issues, they are taking out a lot of them and she wondered if they should keep some of them in there. Mr. Berkowitz indicated the first one was taken care of. He stated there is really nothing they can do about the train switching so they took that out. The Council and staff reviewed transportation issues. Councilmember Trude wondered if there was some comment they wanted to add regarding funding for roads. She stated they are using property tax money for road improvements. She wondered if there is an area they have discussion about funding. Mr. Berkowitz stated starting o o o Regular Andover City Council Meeting Minutes - September 25, 2007 Page 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 on page 87 they have information regarding funding. OTHER BUSINESS Mr. Berkowitz stated they have a home that was built along Crosstown Boulevard and they are going to have to bring it forward to the Council as a city initiated assessment and tie it to the property. Motion by Orttel, Seconded by Gamache, to adjourn. Motion carried unanimously. The meeting adjourned at 10:20 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary 0. Regular Andover City Council Meeting Minutes - October 2, 2007 Page 15 o c REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - OCTOBER 2,2007 TABLE OF CONTENTS PLEDGE OF ALLEGIENCE..................................................................................................... 1 RESIDENT FORUM ................................................................................................................. 1 BADGE PRESENTATIONS - FIRE DEPARTMENT .............................................................1 AGENDA APPROV AL............................................................................................................. 1 APPROVAL OF MIN1JTES......................................................................................................2 CONSENT ITEMS Approve Paytllent of Claims........................................................................................... ..... 2 Resolution R132-07 declaring Cost/Order Assessment Roll/07-2/2007 Overlays .............2 Resolution R133-07 receiving Assessment Roll/Waive Public Hearing/Adopt Assessment Roll/07-27/14124 Crosstown Boulevard NW/SS & WM............................................... 2 Resolution R134-07 receiving Assessment Roll/Order Public Hearing/05-11/Tulip Street NW2 Resolution R135-07 receiving Assessment Roll/Order Public Hearing/06-20AlMeadow Creek Christian School Turn Lane Improvements.......................................................... 2 Resolution R136-07 approving Resolution Amending Joint Powers Agreement/Creation of Lower Rum River WMO & Ratifying the Act Thereof.................................................. 2 Approve Amendment/Joint & Cooperative Agreement for the Establishment ofthe Lower Rum River WMO to Plan Control & Provide for the Development ofthe Lower Rum River WMO..............................................................................................................................2 Approve Sketch Plan Application .......................................................................................2 Approve Amendment to City Code 9-1/Adopt Chapter 1306 (Option 2) (Ord. 356)..........2 Resolution R137-07 declaring Costs, Order Assessment Roll and Schedule Public Hearing for 2007 Delinquent Utility Service Charges, Mowing Fees and False Alann Fines........... 2 HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLL/06-37/161sT AVENUE NW & CRANE STREET NW /INTERSECTION IMPROVEMENTS Motion to approve (Res. R138 & R139)............................................................................... 3 CONSIDER NO P ARKING/148TH LANE NW /PRAIRIE KNOLL P ARK/03-1 ..................... 3 CONSIDER PRELIMINARY PLAT/WOODLAND HILLS/W ARD LAKE DRNE NW Motion to table ............ ........................ ..................... ............................................................. 7 CONSIDER LOT SPLlT/3210 BUNKER LAKE BLVD NW/RNERDALE ASSEMBLY OF GOD Motion to approve (Res. R140-07) ....................................................................................... 8 CONSIDER CONDITIONAL USE PERMIT/OUTDOOR STORAGE/3119-162ND LANE NW Motion to approve (Res. R141-07) ....................................................................................... 10 CONSIDER PRELIMINARY PLAT/WOODLAND HILLS/W ARD LAKE DRNE NW (CONT.) Motion to approve (Res. R142-07) ....................................................................................... 11 CONSIDER AGREEMENT WITH ANOKA CONSERVATION DISTRICT FOR NATURAL RESOURCE INVENTORY o Regular Andover City Council Meeting Minutes - October 2, 2007 Page 16 Regular Andover City Council Meeting Minutes - October 2, 2007 Table of Contents Page ii Motion to approve......................... .................................. ................................. ..................... 11 EXTENSION OF LIQUOR LICENSE TO INCLUDE PATIO/TANNERS STATION, CONT Motion to approve ................................ ........ ....................................... ......................... ......... 12 UPDATE OF PARK COMPREHENSIVE PLAN ....................................................................12 SCHEDULE EDA MEETING................................................................................................... 14 ADMINISTRATOR REPORT .................................................................................................. 14 MA YORlCOUNCIL INPUT Woodland Development Letter ............................................................................................. 14 Community Center Vehic1e ... ............................ ................................................... ................ 15 League of MN Cities........... .............................. ............... ....... .............................................. 15 Status of Anoka County Board Railroad Authority .............................................................. 15 ADJOURNMENT...................................................................................................................... 15 o o 01 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 022 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 044 45 46 47 48 REGULAR ANDOVER CITY COUNCIL MEETING - OCTOBER 2,2007 MINUTES The Regular Bi-Monthly Meeting ofthe Andover City Council was called to order by Mayor Mike Gamache, October 2,2007,7:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Don Jacobson, Ken Orttel, Julie Trude Mike Knight City Attorney, Scott Baumgartner Director of Public Works/City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others PLEDGE OF ALLEGIANCE RESIDENT FORUM No one wished to address the Council. BADGE PRESENTATIONS - FIRE DEPARTMENT Chief Winkel introduced the newest members of the Fire Department. Mayor Gamache assisted with badge presentation. AGENDA APPROVAL Remove from Consent Items for discuss~on Item 9, (Extension of Liquor License to Include Patio/Tanners Station, Cont.); and move Item 18, (Consider No Parking/148th Lane NWIPrairie Knoll Park/03-l) before Item 14. Motion by Jacobson, Seconded by Trude, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 Regular Andover City Council Meeting Minutes - October 2, 2007 Page 2 September 18, 2007, Regular Meeting: Correct as amended. Counci1member Trude stated on page 4, line 26 the sentence at the end needs a couple words at the end to have it make sense. The sentence should read "He thought it was better to keep it broad". Page 5, line 1 the sentence should read ".. .and he indicated they will probably leave the garbage in the back of the store inside and bring i! over a to an off site dumpster when needed." She stated on page 12, line 31 she spoke, not the Mayor. Councilmember Jacobson stated on page 9, line 40 both changes should be changed to electronic fence, not electric fence. Councilmember Trude thought all statements made about the invisible dog fence should be changed to "electronic fence". Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Item 3 Item 4 Item 5 Item 6 Item 7 Item 8 Item 10 Item 11 Item 12 Approval of Claims Declare Cost/Order Assessment Roll/07 -2/2007 Overlays (See Resolution R132-07) Receive Assessment Roll/Waive Public Hearing/Adopt Assessment Roll/07- 27/14124 Crosstown Boulevard NW/SS & WM (See Resolution R133-07) Receive Assessment Roll/Order Public Hearing/05-11/Tulip Street NW (See Resolution RI34-07) Receive Assessment Roll/Order Public Hearing/06-20A/Meadow Creek Christian School Turn Lane hnprovements (See Resolution R135-07) Approve Resolution Amending Joint Powers Agreement/Creation of Lower Rum River WMO & Ratifying the Act Thereof (See Resolution R136-07) Approve Amendment/Joint & Cooperative Agreement for the Establishment ofthe Lower Rum River WMO to Plan Control & Provide for the Development of the Lower Rum River WMO Approve Sketch Plan Application Approve Amendment to City Code 9-1/Adopt Chapter 1306 (Option 2) (Ord. No. 356) Declare Costs, Order Assessment Roll and Schedule Public Hearing for 2007 Delinquent Utility Service Charges, Mowing Fees and False Alann Fines (See Resolution R137-07) Motion by Jacobson, Seconded by Trude, approval of the Consent Agenda as read. Motion carried unanimously. o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43- 44 Regular Andover City Council Meeting Minutes - October 2, 2007 Page 3 HOLD PUBLIC HEARING/ADOPT ASSESSMENT ROLV06-27/161sT AVENUE NW & CRANE STREET NW/INTERSECTION IMPROVEMENTS The City Council is requested to hold a public hearing and approve the resolutions adopting the assessment roll for intersection improvements for 161 st Avenue NW & Crane Street NW, Project 06- 37. Motion by Trude, Seconded by Jacobson, to open the public hearing at 7:15 p.m. Motion carried unanimously. Mr. Keith Rischer, 16157 Hanson Boulevard NW, requested to have the option available to defer the assessments until they decide to develop. Councilmember Jacobson stated the resolution does defer the assessment until 2017. Mr. Berkowitz stated the White Pine Wilderness Development would not be deferred. There is a resolution in the packet that has the assessment for that property. The second resolution has the deferred assessment for both the Olmscheid and Rischer properties. Councilmember Trude wondered how the deferment would operate for the property owners. Mr. Berkowitz stated there are a few options listed on the deferred assessment resolution. He listed the options. Councilmember Trude noted there is a letter from the Olmscheid's requesting the deferred assessment also. Motion by Jacobson, Seconded by Orttel, to close the public hearing at 7:18 p.m. Motion carried unanimously. (Res. R138-07 & 139-07) Motion by Jacobson, Seconded by Trude, to approve the two resolutions adopting the assessment roll for intersection improvements at 161st Avenue NW & Crane Street NW, Project 06-37. Motion carried unanimously. CONSIDER NO PARKING/148TH LANE NW/PRAIRIE KNOLL PARK/03-1 This item is in regard to approving a resolution designating no parking on both sides of the street along a section of 148th Lane NW west of Prairie Road NW, Project 03-1. Mr. Berkowitz reviewed the staff report with the Council. Councilmember Trude thought the assumption was that there is adequate parking and the aerial indicates both the north and south parking lots to be full along with parking on the neighborhood streets and along a very busy road. Mr. Dickinson stated that is correct. He indicated where parking is currently allowed in the area. o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - October 2, 2007 Page 4 Councilmember Jacobson stated during their discussions with Northern Natural Gas, they were talking about adding some parking for them at the park. Mr. Berkowitz stated they discussed this with the purchase price of the land to utilize some ofthe dollars to expand parking in the north parking lot. Mayor Gamache stated in the photo dated 8/25/07 it looks like there is a parking lot to the west ofthe Northern Natural Gas facilities and cars are parked in there. Mr. Berkowitz stated that is correct. Mayor Gamache asked if someone from the Association could address the Council as to whether the parking areas are being fully utilized. Ms. Twila Hauck, Board Member, stated the photo that was taken was done on picture day at the park and they did point out the north parking lot because most people do not know that it is there. Councilmember Trude noted the Council received the petition from the neighbors by the park. The petition shows the two homes with the 600 addresses would like parking banned and the two with the 700 addresses would not like parking banned and those are the people most directly affected. She noted the one around the comer would also like the parkinghanned along with the home next to the park. She stated there are several other letters in the packet also. Ms. Paula Linehan, 665 l48th Lane, stated their home is directly across the street from the park. She indicated they submitted photos showing the parking issues at the park and surrounding neighborhood. She thought more "no parking signs" should be posted by the City so people park in the parking lots only. The neighbors feel it is unsafe to live there with all the parking on the roads and ditches and turning around. She believes people will continue to park along Prairie Road and l46th Lane because it is closer to their fields. They further felt that any group using the park should adhere to the parking capacity of the park when holding an event. They feel the parking will only get worse with the increased park usage. Councilmember Trude thought it seemed like all of this was because of the picture day. Ms. Linehan stated it was other days that they have had problems. They have seen problems mostly when there are large events at the park. It is not only the Football Association but other groups and associations that use the park. Mr. & Mrs. Vidervol, 725 l48th Lane NW, stated they are opposed to having no parking signs on their street because these are public roads and the public should be able to park on them. They felt that parking on Prairie Road becomes a hazard and an accident waiting to happen with the high traffic and speeds. Councilmember Jacobson asked if there is parking on both sides, is there enough room for emergency vehicles to get through. Chief Winkel stated there could be an issue because the roads are not that wide and there could be a problem with getting some ofthe vehicles through with parking on both sides ofthe street. o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - October 2, 2007 Page 5 Councilmember Trude asked how this affects them living in their home ifthey have a parking ban. Mrs. Vidervol stated it would be a problem and a hardship for them and the other neighbor opposing this. She stated they entertain frequently and her father is handicapped and it would be hard for him to walk from the park parking lot to their home. They have only had two problems in the past with this. Ms. Hauck stated she talked to the president ofthe association about having pictures taken at other locations or having multiple days for pictures. They also discussed having twenty minute breaks between games during the jamboree so they would have six teams there at one time as opposed to having all the teams at the site at once which would help alleviate all of the stress on the out lying streets. One of the greatest concerns is if"no parking signs" are allowed at this park, what will happen at other parks in the City. She stated they do not have enough parking and it will always be a problem with all of the associations. This happens a couple times a year and is not a problem everyday. A lot of people park on Prairie Road and it is not a safe place to park. She stated their other option is to use the streets. The president and she discussed if the City really wants to put a parking restriction on the street, removing it from one side of the street and allowing parking on one side and the same thing with the south side of Prairie Knoll. Mayor Gamache wondered what the options are to extend the parking lot on the north side to the east. Mr. Berkowitz stated they could extend the parking and this has been discussed. He stated that extending that to the south may make sense because it is his understanding the field was not used much. Ms. Hauck indicated that field was used a lot for soccer but there is a pretty good size hill there too going up to that field and they could bring it out ten more feet and not lose the use ofthe field. Mr. Berkowitz stated they could try to create a center in the parking lot so two more vehicles could fit in there. Expanding that may take a small retaining wall and some sloping in there. He stated they could look at that but he preferred to go to the east first and look at the option to the south. Councilmember Orttel thought they should see what Engineering can do for them to extend the parking area. Councilmember Trude stated what she has seen is that people who park in the ditches think it is ok because it is allowed at the high school and then they park in the ditches at the parks and get tickets. She wondered if they could allow parking in the ditches for the large events. Councilmember Jacobson stated because nothing is scheduled for the rest ofthis year he wondered if they could have staff see what could be done with extending the parking and for them to not take any action at this time. He noted they do have funds coming in from the pipeline project which could be used for the parking expansion. Councilmember Orttel wondered if they could have a parking official at the large events directing traffic. Councilmember Trude thought they need to have some consistency within the City regarding parking in ditches at parks and the high school. c 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - October 2, 2007 Page 6 Mayor Gamache stated if they allow "no parking" signs on this street he did not know where they would stop putting them up in neighborhoods around parks because they all seem to have some sort of parking issues at the other parks. Ms. Hauck stated she talked to the president of the Soccer Association and it was agreed this will become a bigger problem as the associations grow. They can call the Sheriffs Department in advance notifYing them of their events and indicated they have painted parking areas which the Council allowed them to do. Councilmember Jacobson asked staff if they could go out to the park and see if they could look at the east side ofthe park to see if the area is suitable for parking. Mr. Berkowitz stated they can take all ofthat into consideration and will come back with some ideas. Mr. Marty Heilman stated he lives across from the park and discussed this issue with staff. He has five and a half acres with a lot of frontage and a sprinkler system along the boulevard. People drive in the ditch to turn around and ruin his sprinklers and he thought something needs to be done. Mr. Dan Lieden, 765 l48th Lane, stated heused to coach in Blaine and if everyone wanted no parking signs in front of their homes where parks are, there would not be any place for people to park. He did not understand the thinking of the people who want the "no parking" signs because kids are staying out of trouble by playing organized sports. He did not want to have to call the City to see if people could park on his street ifhe wants a party after an event. Mayor Gamache thanked everyone for speaking and being concerned and he thought they would work with staff on trying to solve this issue with additional parking. He noted this happens at all of their parks in the City. He reminded the associations that use the parks that they have a duty to inform their association of where to park. CONSIDER PRELIMINARY PLAT/WOODLAND HILLS/WARD LAKE DRIVE NW (CONTINUED) This item continues the discussion from the September 18,2007 Council meeting. Mr. Neumeister reviewed the information with the Council. Councilmember Jacobson asked if the property owner to the south still wished to proceed because he anticipated three developable lots and two are buildable. Mr. Kuiken stated he just found this out and could not make that decision at this time. He was to provide information to the City and City Council that they have buildable lots there and it turns out they have three. He was doing what he was asked to do and he is providing that information. Councilmember Jacobson asked if staff informed Mr. Kuiken that code only allows two lots. Mr. o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - October 2, 2007 Page 7 Kuiken stated they did not. Councilmember Orttel stated the whole issue at the last meeting was if they could get two buildable lots which would justify putting the road in. If there was enough frontage for three lots they could put in three but three lots could not be put on a cul-de-sac so they may have to extend the road. Mr. Kuiken stated he had the engineer provide the information to the City which shows it fits. Mr. Berkowitz indicated the basis of this was to determine ifhe had more than one buildable lot which he has proved. It was not an official submittal through a sketch plan or plat review. The bottom line is that two lots minimum can be achieved there. Ordinance states two maximum on a cul-de-sac in a rural area. He does meet the intent and requirement to have the developer extend the road to his parcel to serve that. Mr. Kuiken indicated they want to move ahead on this. Councilmember Jacobson stated in the resolution on the fifth whereas, second line, he thought there should be a period after 2B and the rest of the sentence should be deleted. The Council agreed. Councilmember Jacobson asked if they had a rural extension to the north and this one going to the south, and there is no intention of keeping the cul-de-sac in the future, why do they require a turn around and a cul-de-sac there when they could put the roads in and not even plow them because they will not be using them until the property to the north or south develops. He stated for fire service they can still get in on the main road and it should not be a problem. Mr. Berkowitz stated there is a requirement on a stub street length of 150 feet and if that length is exceeded, it is required to have a temporary cul-de-sac. He stated one reason is for fire protection and the second reason is for snow plowing and maintenance. It is an adequate turn around and they do allow them to be smaller than the standard size cul-de-sac because it is treated as temporary. Mr. Berkowitz reviewed with the Council the reason for the temporary cul-de-sac. Councilmember Trude stated as she looked at this road it would be nice to have it constructed to the entrance of the development and they went from $15,000 up to $30,000 and if they had both sides constructed up to the entrance that would make more sense. The proportionate share was $10,000 but they really want to see access to this project and to do both sides of the road would be in excess of$l 0,000 but by the time they get to $30,000, it seems excessive for this many lots. If they stopped at the pink line or just past it on the map, the people coming to the new street would have pavement to their new street but not east of it. Instead oftaking it to the end ofthe property line to the east, it would stop and maybe the cost would be closer to $20,000 or $25,000 rather than $30,000 because it seems pretty unlikely they will need pavement to the east because it is all sod farms and low lands. Mr. Berkowitz stated the thought was that Ward Lake would be further improved when further development would occur to the south and east. Mayor Gamache stated he could live with doing the $10,224. Counci1member Ortte1 agreed. o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - October 2, 2007 Page 8 Councilmember Trude stated ifthe developer agrees to pave the road to the entrance to his project then they get rid of the half culvert costs. Councilmember Orttel stated he would be willing to go along with that. The developer agreed with what was said. Mr. Berkowitz showed the Council on the map what area the developer would pave. The Council discussed the issues with staff related to future development of the roads and development. Councilmember Trude thought they should table this item to later in the evening in order to allow staffto work on the rewording ofthe resolution for Council approval. Motion by Orttel, Seconded by Trude, to table this item to later in the meeting. Motion carried unanimously. CONSIDER LOT SPLITI3210BUNKERLAKE BLVD. NWIRIVERDALEASSEMBLYOFGOD The pastor ofthe Riverdale Assembly of God Church has applied to split the church's lot into two parcels. The new lot will be used for Bunker Hills Academy, which currently operates inside the church. Mr. Neumeister discussed the staff report with the Council. Motion by Jacobson, Seconded by Trude, to approve the lot split with one change in the Resolution which talks about the park dedication fees. It should be changed to read "Whereas the City Council has reviewed the request to waive the park fee and determined park facilities are on site, accessible to the public and the benefit provided is greater than the park fee". Councilmember Jacobson stated no park dedication fees shall be levied because the Council and Planning and Zoning Commission find no additional burden would be levied on the City's park system because of the split. Establishment of a private recreational facility such as this would be an asset to the community. Councilmember Orttel wondered if the same would hold true for the MVP Baseball Academy at the industrial park because they will not create any additional park use. Councilmember Trude wondered ifthe playground area would be open for public use. Pastor Larry Hale, 3210 Bunker Lake Boulevard, and Larry Peterson, Administrator of Bunker Hills Academy stated the park would remain open. Councilmember Trude stated because this would remain open they are providing facilities that would not be limited to just their use. Councilmember Jacobson stated this is also a non-profit organization. Councilmember Orttel indicated this would not matter with the ordinance. o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - October 2, 2007 Page 9 Councilmember Orttel wondered if park dedication was paid when the original property was developed. Mr. Neumeister indicated this was never platted; this is metes and bounds description land. To substantiate the waiving of the fees, there should be a rationale given so they are not opening themselves up to others wanting to do the same. Councilmember Orttel did not think non-profit was a good enough reason for the fee to be waived. He thought it needs to be more closely worded. Councilmember Trude stated the reason could be they determined park facilities are on the site and accessible to the public and remain open. Councilmember Jacobson indicated he would go along with that and this would not be an additional burden on the park system and that was the main reason. This is not new and they have done this for almost every church and school in the area. City Attorney Baumgartner stated this could fit into any scenario for anyone coming in and he wondered if in the future that would be a sufficient enough reason. He thought they need to be a little more specific because any company could come in and put park equipment on their site and want to be exempt from paying park dedication fees. Mr. Neumeister stated on page nine, they copied the Section pertaining to Lot Splits, Section 13-1- 5B, the may in the second to the last line is the critical word and is not saying shall, which is in the subdivision ordinance. The lot split ordinance is not permissive. He thought it was good precedent to put reasoning behind it so not everyone could come through and ask for it. Councilmember Trude thought the precedent may be that churches and schools are not Seen as a drain on the public. Councilmember Orttel thought they could say that the overall benefit they provide to the community is greater than the fee and that there is a public benefit to having their type of activity in the City that would outweigh the need. Mr. Dickinson stated they could identify that the benefit provided is greater than the benefit of the payment. Mr. Neumeister stated there is also the trail fee and he wondered iftheywant to broaden the motion to include the trail fee also. The Council did not think they wanted to do this. Councilmember Trude thought there would be a lot of children walking to school and would add to the need for a trail fee payment. Pastor Hale reviewed the plans for the school with the Council. Motion carried unanimously. (Res. R140-07) CONSIDER CONDITIONAL USE PERMIT/OUTDOOR STORAGE/3118 _16~D LANE NW o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - October 2, 2007 Page 10 , The applicant is seeking a conditional use permit to allow for outdoor storage on their property. This would allow a roll-off dumpster business that has been on the site since 2005 to remain in operation. Councilmember Jacobson asked on item 1 of the Resolution if all those things need to be done before he can actually store the containers on the site or is there a time limit on that. Mr. Neumeister stated the business is in operation and they would probably ask that a performance bond be posted to guarantee some ofthese things. He stated a letter of credit with a six month time limit to assure the work would get done would be acceptable. He thought a deadline of July 1, 2008 could be added to the resolution with a letter of credit to make sure the improvements are done. Mr. Dickinson suggested adding point 8 posting a sufficient letter of credit to assure development and site improvements are completed by July 1, 2008. Councilmember Trude wondered why they would need a letter of credit when they could just repeal the CUP ifthe improvements are not done by then. Mr. Dickinson stated they could do that instead. Motion by Trude, Seconded by Orttel, to approve the proposed Conditional Use Permit subject to the conditions in the attached resolution adding item 8 that the improvements will be completed by July 1,2008. Motion carried unanimously. (Res. R141-07) CONSIDER PRELIMINARY PLAT/WOODLAND HILLS/WARD LAKE DRIVE NW (CONTINUED FROM EARLIER IN THE MEETING) Mr. Berkowitz stated staff has come up with the following language that will be in the resolution: 8. The applicant shall pay the total cost of road improvements to Ward Lake Drive from the existing pavement through the I 74th Lane intersection. A reimbursement agreement shall be entered into between the developer and the City to refund the developer for 2/ih of the Ward Lake Drive improvements when the property to the south east develops. Mr. Berkowitz noted item 5 in the resolution would be eliminated and new item 8 would be renumbered to item 7 and the rest would be eliminated. Councilmember Trude stated she had a question about the sentence regarding who would refund the developer. Mr. Dickinson indicated the City would refund the money. Mr. Berkowitz stated what will happen is when the person who owns the property at that time comes in to develop, as part of that plat, they are going to require them to put up 2/7th of that cost and the City will collect the money from that developer and then reimburse Select Companies for that. Councilmember Jacobson asked ifthe amount will be escalated. Mr. Berkowitz stated it will be. Mr. Dickinson stated that will be identified in the reimbursement agreement. It was noted that the neighbor to the north has been notified of all of the meetings. o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - October 2, 2007 Page 11 Motion by Orttel, Seconded by Trude, to approve the proposed plat and to modifY the attached resolution as necessary. Motion carried unanimously. (Res. RI42-07) CONSIDER AGREEMENT WITH ANOKA CONSERVATfON DISTRICT FOR NATURAL RESOURCE INVENTORY The Open Space Advisory Commission recommends that the Council approve an agreement with the Anoka Conservation District (ACD). The purpose of the agreement would be to define the scope of work and compensation for work to complete a natural resource inventory for the City. Councilmember Jacobson wondered where the money would come from to do that. Mr. Dickinson stated they have a portion set aside within the Council's budget but if they did not they would utilize General Fund Contingency dollars. Motion by Orttel, Seconded by Trude, to approve the attached agreement. Motion carried unanimously. EXTENSION OF LIQUOR LICENSE TO INCLUDE PATIO/TANNERS STATION, CONT. Council requested that this item be discussed at the September 25,2007 workshop and be brought to the October 2, 2007 Council meeting. Mr. Dickinson showed the proposed area on the site map where the new patio would be placed. Councilmember Trude asked for a description of the fence. Mr. Dickinson stated this will be aluminum, ornamental fence. He stated it will be slated with open areas and will be around four feet high. Councilmember Trude stated they want to have a condition on the patio license that the eating area will have a fence and what kind it will be. She wondered ifthere will be any landscaping. Mr. Dickinson stated they are not anticipating any additional landscaping in this area because it is all cement with parking area next to it. Councilmember Trude stated her only desire would be in the seasons when there is good weather that they do have some plants along the side adjacent to Martin Street to soften the impact. Mr. Dickinson stated they will be creating a new sidewalk that will go around the area. Councilmember Trude stated she liked that and thought they may want to condition that on the licenses for the areas shown on the drawing with a fence that is an attractive well maintained material. Mr. Dickinson stated this would fall under the maintenance ordinance they have for fences. Motion by Trude, Seconded by Orttel, to approve an extension to Tanners Station's liquor license to include a fenced outdoor patio as indicated on the drawings provided and reviewed by o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 040 41 42 43 44 Regular Andover City Council Meeting Minutes - October 2, 2007 Page 12 the Building Department on July 6, 2007 with the understanding that any noise emanating from that business will not interfere with any activities at adjacent businesses or neighborhoods. Motion carried unanimously. UPDATE OF PARK COMPREHENSIVE PLAN At the joint Park Commission/City Council meeting on September 20, 2007 there was some discussion that occurred related to a certain section ofthe Park Dedication Fee Study that will need to be further discussed and/or clarified with the Council. Mr. Neumeister reviewed the Park Comprehensive Plan with the Council. Mayor Gamache thought there was a third option above and beyond raising taxes and a park referendum. This option is that they would trim back their goals of the parks. They have increased the park dedication fee each year based on inflation. He asked what the fee would go up to in 2008. Mr. Dickinson thought it would be between 3% and 5.5%. Mr. Neumeister stated that part ofthe reason the number is larger is because there has been around two million dollars added since the last time the park fee study was done because of the community play field that was decided should be added. He stated this does not include the Rural Reserve because the theory is that it will take care of itself when development occurs. He stated that development is so uncertain right now that the City should not plan on that happening to back up the fees to basically what they think is urban development area that can be developed over the next twenty to thirty years. They should balance it out so that it does not take that into account. It is a two million dollar number that got added to the total. Mayor Gamache thought a community park would be a perfect thing to run a park referendum on. Staff discussed the items that would be included in the increased park dedication fees. Councilmember Orttel assumed that when they started this they would pick the number and each year it would be indexed so that way they would always be on schedule and never get behind. When they redid the study they added more stuff to it and he was not so sure if they added it for the future residents or if it is for the existing residents also. Mr. Dickinson stated if they did go back in and change the total the percentages are going to change. The park number of seventy- two percent is going to increase and it is going to change the computation. The real point in the listing of improvements is not what the Council thinks it should be then they need to go back and look at those improvements again. Councilmember Trude thought the Mayor brought up some points that deserve a little more time and one of the points is are they too aggressively taking some ofthese small neighborhood parks and not accumulating the funds that they need to meet all the children moving into the homes. o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 o Regular Andover City Council Meeting Minutes - October 2, 2007 Page 13 She thought there are two things going on. Maybe they are not charging enough per new home because they have so many kids coming with each new home and they are putting a lot of stress on all the parks that provide recreation. The other side is are they providing their community so many neighborhood parks that they do not have enough money to do these ball fields and she thought that every time a plat comes forward they decide to put in a neighborhood park because everyone likes them but when it comes to maintaining them it is a big drag on their Public Works Department to maintain all those and then they are short the funds to do a big community park. Councilmember Orttel stated another issue is they are dropping in population per household quite drastically. Their needs may be changing as the City gets older so they do not want to overdo the parks. Councilmember Trude thought this should be discussed further at a workshop. Mayor Gamache stated he is comfortable at this point to stay where they are and then go back to the Park Commission and indicate they need to be realistic on what they can afford. Councilmember Trude stated realistically they do not have any growth so their wish list is pared down to nothing. They need to prioritize to finish what are the important things kids in this community need. She would at this point advocate looking at some of the plats they have on the list and pulling back on some plans for some parks they can't outfit. Councilmember Jacobson stated ifthe Comprehensive Plan is going to have to include the park stuffhe thought they should ask the Park Commission to go back and take a look at what their wish list is and tell them to pare it down and make some priorities and tell the Council what their priorities are. Mayor Gamache thought staff should give the Parks Commission a dollar amount and tell them to work with that to improve what needs to be done in the parks. SCHEDULE EDA MEETING Motion by Jacobson, Seconded by Orttel, to schedule an EDA meeting on October 16, 2007 at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on the administration and city department activities, meeting reminders, Local Board of Appeal and miscellaneous projects. City Engineer Berkowitz updated the Council on road improvements projects in the City. Community Development Director Neumeister updated the Council on development activity in o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 O 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 o Regular Andover City Council Meeting Minutes - October 2, 2007 Page 14 the City. MAYOR/COUNCIL INPUT (Woodland Development Letter) - Councilmember Trude stated they received a letter from Woodland Development asking to include the land that they built Veterans Memorial Drive through in the Rural Reserve to put houses on it. Mr. Neumeister indicated they are aware ofthis and will bring it to the October 23rd Workshop. (Community Center Vehicle) - Councilmember Orttel stated he was reading the last two Administrator's updates and it was noted the Public Works Department is putting lights on a truck for the Community Center and lights on a service vehicle for the Community Center and he assumed they were the same vehicle but he did not remember ever authorizing a vehicle for the Community Center. Mr. Berkowitz stated through the concessions over there, the Community Center has a Toro vehicle that they sell concessions out of and it goes around to each of the fields and sells concessions. It is a parks vehicle so to make that vehicle safe for night they put some running lights on it. It has brakes and lights on it and has been a lucrative selling source. (League of MN Cities) - Mayor Gamache stated the League ofMN Cities is working on their policies for 2008 and are looking for comments at www.lmc.org. They have a couple of interesting things on there; one is a discussion on pawn shops that would eliminate some ofthe ability of cities to regulate pawn shops. He stated they are again pushing for adequate funding for transportation and in that they are including a sales tax increase to help fund transportation needs. He also stated another thing of interest would be a new open meeting law which would affect elected people even before they are sworn into office. Councilmember Trude thought if the State is going to write these laws they should be subject to them also. (Status of Anoka County Board RailroadAuthority) - Councilmember Jacobson asked for an update of the Heavy Rail Project between here and Duluth. Mr. Dickinson noted it is still very much in the study phase and he can get more information and bring it back to the Council. Motion by Trude, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting adjourned at 9:45 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary o Q o @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: October 16,2007 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $140,062.87 on disbursement edit lists #1 - #2 from 10/03/07 to 10/11/07 have been issued and released. Claims totaling $357,357.98 on disbursement edit list #3 dated 10/16/07 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $497,420.85. 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" 2 f:":'-O "'a- 0", ""'-0 =r- "- >0 00 a- ,..: on .., ,...:', on .., ;,; .... " 5~ ~~ .... '" " ~~ U E ... '" .sz aim ~~ ~ c... 00 "':': .., r- o o S ~ - ~ - "' :.:l .... '" e c... .... " " ..Q U ... " :; Q, E C> U c... <: o c o @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director ofPu SUBJECT: Declare Cost/Order Assessment RoW07-25 (2756 - 134th Lane NW) & 07-26 (2766 - 134th Lane NW)/SS & WM - Engineering DATE: October 16, 2007 INTRODUCTION This item is in regard to declaring cost and ordering assessment roll for Project 07-25, 2756 - 134th Lane NW & Project 07-26, 2766 - 134th Lane NW for sanitary sewer & water main. DISCUSSION Staff has prepared the assessment worksheet for Project 07-25, 2756 - 134th Lane NW & Project 07- 26, 2766 - 134th Lane NW improvements of sanitary sewer & water main. The attached worksheet identifies the final assessment cost for each project. This item is the first step as required by law to be able to levy the assessment to the properties. The estimated and final assessments are as follows: Estimated Assessment Final Assessment Project 07-25, 2756 - 134th Lane NW Project 07-26, 2766 - 134th Lane NW $27,526.60 $15,268.80 $27,856.64 $16,997.75 The property owner has reviewed the assessment worksheets and agrees with the final assessment amount. See attached letter. ACTION REOUIRED The City Council is requested to adopt the resolutions declaring cost and ordering preparation of assessment roll for Project 07-25,2756 - 134th Lane NW & Project 07-26, 2766 - 134th Lane NW for sanitary sewer & water main. Respectfully submitted, ~Q, David D. Berkowitz Attachments: Resolutions, Assessment Worksheets, Letter from Property Owner cc: Dennis Steinlicht, 2766 - 133rd Lane NW, Andover o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER & WATER MAIN ,FOR PROJECT NO. 07-25.2756 _1341H LANE NW THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: o WHEREAS, the expenses incurred or to be incurred in the making of such improvement amount to $ 5.184.06 so that the total cost of the improvement will be $ 27.856.64 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 0.00 the amount to be assessed against benefited property owners is declared to be $ 27.856.64 2. Assessments shall be payable in equal annual installments extending over a period of ..2..... years. The first of the installments to be payable on or before the 1 st Monday in January 2008 ,and shall bear interest at the rate of 5.5 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Council member City Council at a reaular meeting this 16th Councilmembers voting in favor of the resolution, and Councilmembers and adopted by the day of October ,2007, with voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: o Michael R. Gamache - Mayor Victoria Volk - City Clerk o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SANITARY SEWER & WATER MAIN ,FOR PROJECT NO. 07-26.2766 _1341H LANE NW THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: o WHEREAS, the expenses incurred or to be incurred in the making of such improvement amount to $ 4.316.27 so that the total cost of the improvement will be $ 16.997.75. 5. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 0.00 the amount to be assessed against benefited property owners is declared to be $ 16.997.75 6. Assessments shall be payable in equal annual installments extending over a period of ..Q.... years. The first of the installments to be payable on or before the 1 st Monday in January 2008 ,and shall bear interest at the rate of 5.5 percent per annum from the date of the adoption of the assessment resolution. 7. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 8. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember City Council at a reaular meeting this 16th Councilmembers ' and adopted by the day of October ,2007, with voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor o Victoria Volk - City Clerk o Project Name: ACTUAL ANDOVER ASSESSMENT WORKSHEET -~ 2756 134th Lane NW Project No, : ~) Feasibility Report June 19, 2007 Amount: $ 19,970.50 Contract Award August 8, 2007 Amount: $ 19,809.23 Actual Construction Water Main $ 13,263.10 Sanitary Sewer $ Streets and Restoration $ 5,847.48 Amount: $ 19,110.58 Actual Exoenses Engineering (Includes Inspection): $ 3,607.44 Consulting Costs $ Aerial Mapping (1 % of street) $ 29.24 Drainage Plan (0.3% of street/storm) $ 8.77 Administration (3%) $ 286,66 Assessing (1%) $ 95.55 Bonding (0.5%) $ Recording Fees I Legal & Easement $ Advertising (contractor solicitation for quotes) $ Permit and Review Fees $ 150,00 Street Signs (Materials and Labor) $ Material Testing $ 143.13 Construction Interest $ 35.23 ~ity Costs $ 828.04 Total Actual Expenses $ 5,184.06 Expenses Multiplier 27.12665% Actual Project Cost Amount: $ 24,294.64 Trunk Source'and Storaae Water Main: Connection Charge 1 EA $2,920.00 $ 2,920.00 Area Charge 0.24 ACRE $2,675.00 $ 642.00 San. Sewer: Connection Charge Paid under C.P. 75-1 EA $0.00 $ Area Charge Paid under C.P. 75-1 ACRE $0.00 $ Lateral Charge Paid under C.P. 75-1 LS $0,00 $ Total Trunk Source and Storage $ 3,562.00 Estimated Feasibilit Assessment $27,526.60 Total Amount to be Assessed $ 27,856.64 o 0 ACTUAL ANDOVER ASSESSMENT WORKSHEET c;;J Project Name: 2766 134th Lane NW Project No, : Feasibility Report June 19, 2007 Amount: $ 7,854.00 Contract Award AUQust8,2007 Amount: $ 6,827,13 Actual Construction Water Main $ Sanitary Sewer $ 990,00 Streets and Restoration $ 5,847.48 Amount: $ 6,837.48 Actual Expenses Engineering (Includes Inspection): $ 3,462,12 Consulting Costs $ Aerial Mapping (1 % of street) $ 29,24 Drainage Plan (0,3% of street/storm) $ 8,77 Administration (3%) $ 102,56 Assessing (1%) $ 34,19 Bonding (0.5%) $ Recording Fees I Legal & Easement $ Advertising (contractor solicitation for quotes) $ Permit and Review Fees $ 240.00 Street Signs (Materials and Labor) $ Material Testing $ 143.13 Construction Interest $ City Costs $ 296.26 C Total Actual Expenses $ 4,316.27 Expenses Multiplier 63,12662% Actual Project Cost Amount: $ 11,153.75 Trunk Source and Storaae Water Main: Connection Charge Area Charge Area Charge Lateral Charge San. Sewer: Connection Ctiarge Area Charge Lateral Charge Total Trunk Source and Storage Deferred from C.P, 95-14 LS ACRE LS LS EA ACRE LS 0.04 Deferred from C,P, 95-14 Deferred from C, P. 95-14 1 Paid under C.P. 75-1 Paid under C.P. 75-1 Estimated Feasibili Assessment Total Amount to be Assessed $1,250.00 $1,250.00 $2,675.00 $ 107.00 $300.00 $300,00 $3,800.00 $3,800,00 $387.00 $ 387,00 $0.00 $ $0,00 $ $ 5,844.00 $15,268,80 $ 16,997.75 o o 2756 & 2766134th Lane NW Final Quantities Public Utility Improvements City Projects 07-25 & 07-26 Andover, Minnesota o Section A. Water Main Improvements ITEM EST. ACTUAL UNIT No. DESCRIPTION UNITS QUAN QUAN PRICE TOTAL 1 Connect to Existinq 8" DIP Water Main EA. 1 1 $800,00 $800.00 2 1" Corooration Stop EA 2 1 $100.00 $100.00 3 1" Curb Ston and Box EA 2 1 $150.00 $150.00 4 1" Tvne K Conner Service L.F. 67 40 $17,00 $680.00 5 6" DIP Class 52 Water Main L.F. 32 32 $35.00 $1,120.00 6 8" DIP Class 52 Water Main L.F. 163 163 ' $33.70 $5,493,10 7 6" MJ Resilient Seat Gate Valve EA, 1 1 $900,00 $900.00 8 8" MJ Resilient Seat Gate Valve EA. 1 1 $1,200.00 $1,200.00 9 Hvdrant EA. 1 1 $2,400,00 $2,400.00 10 MJ Fittinos LBS 120 120 $3.50 $420.00 Total Section A. Water Main Improvements $13,263.10 Section B. Sanitary Sewer Improvements ITEM EST. ACTUAL UNIT No. DESCRIPTION UNITS QUAN QUAN PRICE TOTAL 1 Connect to Existinq 8" PVC Sanitarv Sewer EA. 1 1 $500,00 $500,00 2 8" X 4" Wve, Schedule 40 EA. 1 1 $150,00 $150,00 3 4" PVC Service Pipe, Schedule 40 L.F. 32 32 $7,50 $240.00 4 4" PVC Vertical Cleanout, Schedule 40 EA. 1 1 $100.00 $100,00 Total Section B. Sanitary Sewer Improvements $990.00 Section C. Street and Restoration Improvements ITEM EST. ACTUAL UNIT No. DESCRIPTION UNITS QUAN QUAN PRICE TOTAL 1 Mobilization L.S. 1 1 $1,099.76 $1,099,76 2 RemovelDisnose Existino Bituminous S.Y. 390 350 $5.50 $1,925.00 3 Remove/Renlace B618 Concrete Curb & Gutter LF 70 57 $20.00 $1,140,00 4 Subarade Prenaration STA. 1.8 1.8 $330.00 $594.00 5 Aaareaate Base Class 5 T 105 105 , $0.10 $10.50 6 2350 Tvne LV4 Bituminous Wear T 70 78.01 , $70.00 $5,460.70 7 Bituminous Material for Tack Coat' GAL 25 35 $3,00 $105,00 8 Pulverized Tonsoil Borrow (LVl C.Y. 15 30 $5,00 $150.00 9 Sod, Tvne Lawn , S.Y. 175 142 $5.00 $710.00 10 Traffic Control L.S. 1 1 $500.00 $500,00 Total Section C. Street & Restoration Improvements $11,694.96 Total Section A. Water Main Improvements $13,263.10 Total Section B. Sanitary Sewer Improvements $990.00 Total Section C. Street & Restoration Imorovements $11,694,96 Total Improvement Project $25,948.06 o Oct 04 07 09:33p 952-432-3232 p.l c Octobir 2, 2007 Dennis Steinlicht 2766 133rd Lane NW Andover, MN 55304 Dave Berkowitz Director of Public Works City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 Dear Mr. Berkowitz: Please be advised that I have reviewed the attached assessment worksheet and agree with the final amount. Therefore I agree to waive the pubic hearing. o -'.- o Oct 04 07 08:34p 852-432-3232 p.3 10/B1/2007 12:15 763755B923 CITY OF ANDOVER PAGE 04/05 o AcTUAL ANOOVE:R ASSESSMENT WORKSHEET Project Name: :27.56 134th Lane NW Project No. : 07-25 Feasibility Report June 19. 2007 'Amount $ 19.970,50 Contract Award August 8. 2007 Amount: $ 19,809.23 Actual Construction Water Main $ 1::1,263_10 Sanita!}' Sewer $ Streets and Restoration $ 5,847.48 Amount: $ 19,110.58 Actual Exllen$es EngIneering (Includes Inspection): $ 3,607.44 Consulting Costs, $ Aerial Mapping (1 % of street) $ 29.24 Drainage Plan (0.3% of streetfstonn) $ 8.77 AdministratIon (3%) $ 286.66 Assessing (1 %) $ 95.55 Bonding (0.5%) S Recorcllng Fees I Legal 8. Easement $ Advertising (contractor solicitation for quotes) $ Permit and Review Fees $ 150.00 Street Signs (Matertals and Labor) $ Material Testing $ 143.13 0 Construction Interest $ 35.23 City COSIS $ 828.04 Total Actual Expenses $ 5,184.06 Expenses Multiplier 27.12865% Actual Project Cost Amount: $ 24,294.64 Trunk Source and Storalle Water Main: Connection Charge 1 EA $2,920.00 $ 2,920.00 Area Charge 0.24 ACRE $2,675.00 $ 642.00 San. Sewer. Connection Charge Paid Under C.P. 75-1 EA SO.OO $ Area Charge Paid under C.P. 75-1 ACRE $0.00 $ Lateral Charge Paid under C.P. 75-1 LS $0.00 $ Total Trunk Source and Storage $ 3,582.00 Estimated Feaslblli Assessment $27,526.60 Total Amount to be Assessed $ 27,856.64 o Oct 04 07 09:34p 952-432-3232 p.2 113/131/213137 12:15 7637558'323 CITY OF ANDOVER PAGE 132/135 0 ACTUAL ANDOVER ASSESSMENT WORKSHEET Project Name: 2766 134th Lane NW Project No. : 07.26 Feasibility Report June 19. 2007 Amount: S 7.854.00 Contract: Award Auaust 8. 2007 Amount: $ 6.827.13 Actual Construction Water Main $ Sanitary Sewer $ 990.00 streets and Restoration $ 5.847,48 Amount: $ 8,637.48 Actual ExOenses Engineering (lnoludes Inspection); $ 3,462.12 Consultlng Costs $ Aerial Mapping (1% of street) $ 29,24 Drainage Plan (0.3% of street/slorm) $ 8.77 Administfllllon (3%) $ 102.56 Assessing (1 %} $ 34.19 Bonding (0.5%) S Recording Fees I legal & Easement $ Adverti51ng (contractor solicitation for quotes) $ Permit and Review Fees $ 240.00 Street Signs (Malerlals and Labor') $ Material Testing S 143.13 0 Construction Interest $ City Costs $ 296.26 Total Actual Elr:pellses $ 4,318.27 Expenses Multiplier 63.12662% Actual proJeet Cost Amount $ 11,153.75 Tn.lnk Source and StomCl8 Water Main; Connection Charge Deferred from C.P, 95-14 LS $1.250,00 $1,250.00 Area Charge 0.04 ACRE $2.675.00 $ 107.00 Area Charge Deferred from C.P, 95-14 LS $300,00 $300.00 laleral Charge Deferred from C.P. 95.14 LS $3.800.00 $3.600.00 San, Sewer: Cormedlon Charge 1 EA S387.0o $ 367.00 Area Charge paid under C.I'>. 75.1 ACRE $(}.OO $ Lateral Charge Pald under C.P. 75-1 LS $0.00 $ Total Trunk Source and Storage $ 5,844.00 Estimated Feaslblli Assessment S15268.80 Total Amount to be Assessed $ 16.997.75 o o o o (3) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Receive Assessment RoWOrder Public Hearing/07-2/2007 Overlays - Engineering DATE: October 16, 2007 INTRODUCTION The City Council is requested to receive the assessment roll and approve the resolution for the hearing on the proposed assessment for Project 07-2, 2007 Overlays. DISCUSSION Three development areas were reconstructed this summer as part of the 2007 Overlay program. The areas are Woodland Ridge, Kelsey Estates, and Indian Meadows 3rd Addition (see attached maps). In accordance with the Roadway Reconstruction Assessment Policy, twenty-five percent (25%) of the total projects costs associated with each of these developments are being assessed to the benefiting properties. The estimated feasibility assessment rates and final assessment rates are as follows: . Woodland Ridge (25 units) . Indian Meadows 3rd Addition (13 units) . Kelsey Estates (15 units*) Feasibility $4,913.26 $5,213.70 $5,366.98 Actual $3,811.91 $4,852.36 $4,465.13 *One unit is Kelsey Round Lake Park, funded by the Road and Bridge Fund The total project cost is $947,783.98, of which $220,890.25 will be assessed to the benefiting properties. The remaining project costs for the 2007 Overlay project were funded from the Road & Bridge Fund ($726,893.73). The Assessment Role is on file in the City Clerk's office for review. BUDGET IMPACT The City's portion of the project ($726,893.73) is funded from the Road & Bridge Fund, with the remainder ($220,890.25) being assessed to the benefiting properties. ACTION REQUIRED The City Council is requested to receive the assessment roll and approve the resolution for the hearing on the proposed assessment for Project 07-2, 2007 Overlays. Respectfully submitted, Q~.~At_~ David D. Berko:; -.-- ~ Attachments: Resolution v o c o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR PROJECT 07-2.2007 OVERLAYS IN THE AREA OF WOODLAND RIDGE. INDIAN MEADOWS 3KU ADDITION & KELSEY ESTATES . WHEREAS, by a resolution passed by the City Council on Ovtober 2,2007, the City Clerk was directed to prepare a proposed assessment of the cost of the improvement for Project No. 07-2. 2007 Overlavs WHEREAS, the City Clerk has notified the Council that such proposed assessment has been completed and filed in her office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota: 1. A hearing shall be held the 6th day of November ,2007, in the City Hall at 8:01 PM to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. MOTION seconded by Councilmember City Council at a reaular meeting this 16th and adopted by the day of October , 2007 , with Council members voting in favor of the resolution, and Councilmembers voting against. whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk o o o (j) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director ofPubh ks/City Engineer ~ FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Terminate Project/07-34/S Y2 of Section 24/N Y2 of Section 25/Street Lighting - Engineering DATE: October 16,2007 INTRODUCTION This item is in regard to terminating Project 07-34, S Y2 of Section 24 and the N Y2 of Section 25 for street lighting. DISCUSSION As you may recall, a petition was received by the City Council in July of this year. At the time the City Council accepted the petition there was more than 50% in favor of moving forward with street lights in their neighborhood. On August 23rd staff held an informational meeting with the neighborhood to answer questions. Once the neighborhood had enough information a representative went back through the neighborhood to see if any of the property owners had changed their minds. Attached is the most recent petition that was circulated. The result is as follows: Total number oflots that benefit = 50 Number in favor of street lights = 5 Number against street lights = 45 ACTION REOUIRED The City Council is requested to approve the resolution terminating Project 07-34, street lighting for Project 07-34, in the area of the S Y2 of Section 24 and the N Y2 of Section 25. Respectfully submitted, T~~ Attachments: Resolution & Location Map cc: David Almgren, 14800 Evergreen St. NW, Andover Kip Korbel, 14801 Butternut St. NW, Andover o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION TERMINATING PROJECT NO. 07-34 IN THE S % OF SECTION 24/N % OF SECTION 25 AREA. WHEREAS, the City Council had previously approved Project 07-34, in the S % of Section 24/N % of Section 25 Area; and WHEREAS, the property owner has requested the project be terminated. o NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby terminate Project 07-34, in the S % of Section 24/N % of Section 25 Area. MOTION seconded by Councilmember and adopted by the City Council at a reQular meeting this . 16th day of October ,2007, with Council members voting in favorof the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor o Victoria Volk - City Clerk ., ..." ...- o S'\- '~ z_~ -t J 'r. ~:"t ~~ _ NDOVE ,-, RECEIVEU I ~ ?nnr '-'ITV 0' ^'lDO'''''{ ~ r r\ }-~ - .., '~;..C. ~ ~ ..1 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US RECEIVED Andover City Council Members: JJN : , 20lf CITY OF ANDOVER Date: .s- // (p 10 '1 No. a7 -3l/ We, the undersigned, owners of real property in the following described area: :5" M I 7r1 S' 12'<:::l J..f- J Ai e.. . CJAkS -Acor.., ~4-y(e /" Do hereby petition that said portion of said area be improved by construction of City , -S-J/( $; JI.-J L J ~I-I-r> o and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. SIGNATURE OF OWNER ADDRESS LEGAL DESCRIPTION / o This petition was circulated by: Address: YES NO 12- (~) G:\DATA\ST~ONOAA\FORMS\neiOhborhood petItion,dDc CI......+- I .' ..... ... 51\'.-. ,.~ ' " . ",. '-,' , ~.._ ~. ~,i. ". , f . NDOVE o 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US RECEIVED Date: s-/",lJ ;07 ( No. /)7..3'1 JU~~ . , (nOT Andover City Council Members: {""TV 0, F A",1f"\O\l,...,...., d ".. . j~U ~t.r\ We, the undersigned, owners of real property in the following described area: Do hereby petition that said portion of said area be improved by construction of City STt.E.1L1' 1..1 eHTS c and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. SIGNATURE OF OWNER ADDRESS LEGAL DESCRIPTION Address: G:\DATA\STAFF\RHONOAA\FORMS\neighbortJoocl petltion.doc Lr.__-I- .., .., .., o ~NDbVE~ 1665 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US ';.~:~*,j.;,. . ~ . RECEIVED Date: J".iN I ?r'01 No. \:ITY OF AND9VER__ Andover City Council Members: We, the undersigned, owners of real property in the following described area: (PH~;;1 o 7'" ~'1 Do hereby petition that said portion of said area be improved by construction of City ST'~ ft.LT L t a. 1.1., s o and that the cost of said improvement be assessed against the benefiting property, as authorized by Chapter 429, Laws of Minnesota. SIGNATURE OF OWNER ADDRESS LEGAL DESCRIPTION o This petition was circulated by: :5 Address: G:\DA. TA\STAFF\RHONDAA\FORMS\nelghbolhood pelilkm.dOc {YO/IJTJ:;...J(.... f:D ~;U B/toe or pMe ~hee-f- '3 , . o o ~ ';-J:1:b JV Pi\(;..t c or () iYf-J 'G-I2. o '{6S /'Jo x o ( , 14861 l".:g /!.P..l.Ptt <t p:r.A!'l';: \...~- 10 SAN'Oe,62w- (1)!ii ~ (\~(\ ~'i~ Z (J)'i" )-l.At..J."\O,...) ,!~ .." . ~DAU +"1.:1J..>i)to...ir- r;fl.I.LVt' Gbt.a,"'J'tl:o TDf'€:Ff w:t:~e.t ~~ PAO.,.\{ t'\OL-l"p, '" '" (1.tl<!-C? += M~ f..AUn fY!lo!e..{ ( '" @ . Pa 1)Avt:-1)+- @ (...>'C<..(".17\......... L---t5 P. t-\ALL,V ~....".p 254 'F 220 @ 156 '3' 121.'I.\Mt."" 'YUw.t>\ S'''''G€- ~ :r...~ ... 5lW'e>,'-'> ~ 14940 .'j:W<,.;:>,....) f=",e....uo')-r ~":I'''':S,v..J 1;~ BL,rl\1:+' Ci,(J!I Clrc-a'-l.L K,OlZ..T'E"......-"'. t - 14940 14920 329 14850 14826 '!- 14810 ~ @) 14732 ~ 14733 14732 1Ta.....l .....s.......;>.N 'i:lAH "" ~1..Av.t>r...A Bi2..o,I,.;t.LI....,w_:b ~-r- DA..ou E <9~/I.(,<.-r;~", 14704 ::J -"Eff 'r ~T W(jG- I!.M- t:L (jj) t ! ,~q ~~iJO'v$ @ C'1 '" 'bG-'=S 'l- e 1l......T1t1.A 0 0 ~'i fe1"-ztfL- OJ "" ~UJv;orJ OJ '" ~) '" 0 gj '" OJ '" '" r- N '" ;! '" '" '" .'" ~ '" r- ~ t OJ '" o 0::. W a: ~ 0. Bp.<-e~ \Ji'J'1"r;tJ~ciJ (j) ~ e (9)~. 'Di'-J"9 Q.GCeD '" ~ '" '" ..,. '" l;; <}\N60VElttI! HALF SECTION ADDRESS BOOK MaplJ"dOlllsSouI"ces; CllvofAndov8f El!glnflerlng Plllnnlng PubflcWOf#rs .,. N + 1 inch equals 350 reel 1 :4,200 1"'of...........,..oIIs.""""_""""'... """"'.""."'''''''I''.,''''''md'....n. 10 400 200 o 400 o o @) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administrato~~ FROM: Jason J. Law, Assistant City Engineer SUBJECT: Approve Compensating Change Order #1/06-22 (Crooked Lake Boat Landing), 07-9 (Terrace Park) & 07-18 (160th Lane NW Cul-De-Sac) - Engineering DATE: October 16, 2007 INTRODUCTION This item is in regards to approving Compensating Change Order #1 for Crooked Lake Boat Landing (C.P. 06-22), Terrace Park (C.P. 07-09), and 160th Lane NW Cul-De-Sac (C.P. 07-18). DISCUSSION Compensating Change Order #1 depicts the actual project quantities at the unit price bid amounts (see attached itemization). The change order results in an increase to the contract in the amount of $1,856.47. BUDGET IMP ACT The increased costs associated with Compensating Change Order # 1 for the Crooked Lake Boat Landing shall be funded jointly by the Minnesota DNR and the City of Andover (50/50 split). The increases associated with the 160th Lane Cul-De-Sac shall be funded by the Road and Bridge Fund. ACTION REQUIRED The City Council is requested to approve the resolution approving Compensating Change Order #1 for Crooked Lake Boat Landing (C.P. 06-22), Terrace Park (C.P. 07-09), and 160lh Lane NW Cul- De-Sac (C.P. 07-18). Hf:;ed' Jason J. Law o Attachments: Resolution~ctual Construction Quantitie~ Compensating Change Order #( o o o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO, MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING COMPENSATING CHANGE ORDER !LTO PROJECT NOS. 06-22 CROOKED LAKE BOAT LANDING, 07-09 TERRACE PARK, AND 07-18 160lH LANE NW CUL-DE-SAC. WHEREAS, the City of Andover has a contract for Project Nos. 06-22, 07-09. and , 07-18 with Rum River Contractina of Mora, MN . NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project Nos. 06-22. 07-09. and 07-18. Adopted by the City Council of the City of Andover this October , 2007. 16th day of CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk o 1685 CROSSTOWN BOULEVARD N,W,. ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755.8923 . WWW,CI.ANDOVER,MN,US COMPENSATING CHANGE ORDER Andover, MN October 9 , 2007. Change Order No...l To Rum River Contracting For Proiect 06-22.07-10.07-18 For City of Andover You are hereby directed to make the following change to your contract dated July 24 , 2007 . The change and the work affected thereby is subject to all contract stipulations and covenants. This change order will (increase) (deerease) (no ehange) the contract sum by one thousand eight hundred fifty six dollars and 47!1 00 Dollars ($1,856.47). o This change order shows the actual quantities installed at the unit price bid amounts (see attached itemization). Amount of Original Contract Additions approved to date (Change Order # Deductions approved to date (Nos. ) Contract amount to date Amount of this Change Order (Add) (Ded1:1et) (No ChaRge) Revised Contract Amount $ 199,072.93 ) $ 0.00 $ 0.00 $ 199,072.93 $ ,1.856.47 $ 200.929.40 Approval City of Andover Approval Rum River Contracting Contractor Name / Title By St!b'"1"'l HVtTllt/I/J V f Name/Title J I /J " .hJ!Y ~,- Sigfiature Date By Signature Date o 06-22 Crooked Lake Boat Landing, 07-09 Terrace Park, 07-1816Oth Lane NW Cul-De-Sac Construction Quantities - Compensating Change Order .- 1 Mobilization LS 1 1 $ 3,700,00 $ 3,700,00 $3,700,00 $0,00 2 Traffic Control LS 1 1 $ 1,500,00 $ 1,500,00 $1,500,00 $0,00 3 Saw Cut & Remove Bituminous (+1- 2,5") SY 1365 1365 $ 3,00 $ 4,095,00 $4,095,00 $0,00 4 Saw Cut & Remove Concrete Curb & Gutter LF 25 25 $ 2,00 $ 50,00 $50,00 $0,00 5 Remove Concrete Boat Ramo Planks LS 1 1 $ 700,00 $ 700,00 $700,00 $0,00 6 Salvaae Existing Gravel (EI/\ CY 100 75 $ 3,75 $ 281,25 $375,00 ($93,75) 7 Common Excavation (Ev) CY 410 410 $ 3,75 $ 1,537,50 $1,537,50 $0,00 8 Common Excavation (LV) Disposed Off Site CY 420 782 $ 6,15 $ 4,809.30 $2,583,00 $2,226,30 9 Muck Excavation (L 1/\ Disposed Off Site CY 300 218 $ 8,15 $ 1,776,70 $2,445,00 ($668,30) 10 Puiverized Topsoil Borrow (LI/\ CY 35 28 $ 17,25 $ 483,00 $603,75 ($120,75) 11 Rain Garden Soil Borrow (LI/\ CY 45 59 $ 55,00 $ 3,245,00 $2,475,00 $770,00 12 Subgrade Preparation SY 1500 1500 $ 2.42 $ 3,630,00 $3,630.00 $0,00 13 Aoaregate Base Class 5(B) Ton 425 507,3964 $ 16,85 $ 8,549,63 $7,161,25 $1,388,38 14 Bit. Non-Wear Course (2350 LV 3 (B)) Ton 180 172,7 $ 56,27 $ 9,717,83 $10,128,60 ($410,77) 15 Bit. Wear Course (2350 LV 4 (8)) Ton 135 127,60 $ 60.15 $ 7,675,14 $8,120,25 ($445,11) 16 Bituminous Tack Coat Gal 70 70 $ 2,50 $ 175,00 $175,00 $0,00 17 B612 Concrete Curb & Gutter LF 550 666 $ 12,00 $ 7,992,00 $6,600,00 $1,392,00 18 Concrete Spillway SF 80 48 $ 5,10 $ 244,80 $408,00 ($163,20) 19 4" Concrete Sidewalk I Pavement SF 1725 1780 $ 2,55 $ 4,539,00 $4,398,75 $140,25 20 6" Concrete Sidewalk I Pavement SF 585 407 $ 3,10 $ 1,261.70 $1,813,50 ($551,80) 21 Truncated Dome Surface SF 12 8 $ 30,00 $ 240,00 $360,00 ($120,00) 22 Instail Concrete Boat Ramp Planks LS 1 1 $ 10,000,00 $ 10,000,00 $10,000,00 $0,00 23 6" DIP - Storm Drain LF 44 44 $ 14,80 $ 651,20 $651.20 $0,00 24 6" DIP 90 Bend Flanged Riser WI Metal Screen LS 1 1 $ 167,93 $ 167,93 $167,93 $0,00 25 6" DIP Flanged End WI Metai Screen LS 1 1 $ 50,00 $ 50,00 $50,00 $0,00 26 Tvpe IV Geotextile Fabric SY 225 225 $ 1,34 $ 301,50 $301,50 $0,00 27 1 1/2" Crushed Rock Ton 100 113 $ 27,00 $ 3,051,00 $2,700,00 $351,00 ... 28 Random Rio Rap Class II CY 4 15 $ 100,00 $ 1,500,00 $400,00 $1,100,00 . ~29 Coconut Fiber Blanket - Cat. 4 Tvee 2S SY 65 90 $ 1,90 $ 171.00 $123,50 $47,50 ... 30 Shredded Hardwood Mulch CY 12 7,1 $ 47,50 $ 337,25 $570,00 ($232,75) 31 Native Shrubs Tvpe - Dwarf Bush Honevsuckle EACH 30 37 $ 42,50 $ 1,572,50 $1,275,00 $297,50 32 Native Shrubs Tvpe - Black Chokeberry EACH 10 27 $ 47.50 $ 1,282,50 $475,00 $807,50 33 Native Shrubs Tvpe - Grey Doawood EACH 10 0 $ 47,50 $ - $475,00 ($475,00) 34 Native Shrubs Tvpe - Silky Doawood EACH 10 0 $ 47,50 $ - $475,00 ($475.00) 35 Tree Protection Fence LF 50 50 $ 2.40 $ 120,00 $120,00 $0.00 36 Silt Fence Tvee Pre-assembled LF 180 228 $ 1,90 $ 433,20 $342,00 $91,20 37 Flotation Silt Curtain Tvpe Stiil Water LF 360 150 $ 10,20 $ 1,530,00 $3,672,00 ($2,142,00) 38 Sod Tvpe Lawn SY 900 915 $ 3,10 $ 2,836,50 $2,790,00 $46,50 39 4" Solid Line White Latex Paint LF 435 435 $ 0.42 $ 182,70 $182,70 $0,00 40 Pavement Message, Handicae, White Latex Paint EACH 2 2 $ 35,00 $ 70,00 $70,00 $0,00 Total Crooked Lake Boat Landing - Base Bid $ 90,460,13 $87,700.43 $2,759,70 o 1 Mobilization 'LS 1 1 $ 3,700,00 $ 3,700,00 $3,700,00 $0,00 2 Traffic Control LS 1 1 $ 500,00 $ 500,00 $500,00 $0,00 C , 3 Saw Cut & Remove Concrete Curb & Gutter LF 85 85 $ 2,00 $ 170,00 $170,00 $0,00 ~ 4 Salvaae Exlstina Gravel lEV) CY 85 85 $ 3,75 $ 318,75 $318,75 $0,00 5 Common Excavation lEV) CY 660 660 $ 3,75 $ 2,475,00 $2,475,00 $0,00 6 Common Excavation Disaosed Off Site IL V) CY 415 582 $ 6,15 $ 3,579,30 $2,552,25 $1,027,05 7 Pulverized Topsoil Borrow ILv) CY 200 70 $ 17,25 $ 1,207,50 $3,450,00 ($2,242,50) 8 Subarade Preparation SY 1750 1750 $ 2,50 $ 4,375,00 $4,375,00 $0,00 9 Aaareaate Base Class 51B1 Ton 430 444 $ 16,85 $ 7,481.40 $7,245,50 $235,90 10 Bit. Non-Wear Course 12350 LV 3 IB11 Tan 110 104,2 $ 57,00 $ 5,939.40 $6,270,00 ($330,60) 11 Bit. Wear Course (2350 LV 4 IB11 Ton 165 147,8 $ 60,87 $ 8,996,59 $10,043,55 ($1,046,96) 12 Bituminous Tack Coat Gal 60 60 $ 2,50 $ 150,00 $150,00 $0,00 13 B612 Concrete Curb & Gutter LF 540 593 $ 12,00 $ 7,116,00 $6,480,00 $636,00 14 Concrete Vallev Gutter SF 260 215 $ 5,23 $ 1,124.45 $1,359,80 ($235,35) 15 Concrete Spillwav SF 60 46 $ 8,30 $ 381,80 $498,00 ($116,20) 16 4" Concrete Sidewalk I Pavement SF 365 430 $ 3,00 $ 1,290,00 $1,095,00 $195,00 17 Truncated Dome Surface SF 12 8 $ 30,00 $ 240,00 $360,00 ($12000) 18 Cap & Abandon Sewer Service EACH 1 1 $ 250,00 $ 250,00 $250,00 $0,00 19 Cut into Existina Storm Sewer EACH 1 1 $ 150,00 $ 150,00 $150,00 $0,00 20 6" HOPE Culvert LF 36 40 $ 12.43 $ 497,20 $447.48 $49,72 21 12" RCP Class 5 Storm Sewer LF 49 49 $ 28,33 $ 1,388,17 $1,388,17 $0,00 22 Catch Basin Type 401 IR-2561A Castina1 EACH 1 1 $ 1,540,00 $ 1,540,00 $1,540,00 $0,00 23 Random Rip Rap Class II CY 2 1,5 $ 100,00 $ 150,00 $200,00 ($50,00) 24 Adjust Catch Basin Castinn EACH 1 1 $ 200,00 $ 200,00 $200.00 $0,00 25 Tree Protection Fence LF 40 0 $ 2.40 $ - $96,00 ($96,00) 26 Seed Fertilizer and Mulch Tvee 1 ACRE 0,5 0.4 $ 1,210,00 $ 484,00 $605,00 ($121,00) 27 Straw Fiber Blanket - RD Cat. 1 S SY 1,800 1820 $ 1,10 $ 2,002,00 $1,980,00 $22,00 28 4" Solid line White Latex Paint LF 525 525 $ 0.41 $ 215,25 $215,25 $0,00 29 Pavement Message, Handicae, White Latex Paint EACH 1 1 $ 35,00 $ 35,00 $35,00 $0,00 Total Terrace Park $ 55,956,81 $58,149,75 1$2,192,941 1 Mobilization LS 1 1 $ 1000,00 $ 1,000,00 $1,000,00 $0,00 2 Traffic Controi LS 1 1 $ 500,00 $ 500,00 $500,00 $0,00 3 Saw Cut & Remove Bituminous 1+1- 2,5") SY 170 170 $ 2,00 $ 340,00 $340.00 $0,00 4 Clear & Grub Tree Each 5 20 $ 125,00 $ 2,500,00 $625,00 $1,875,00 5 Common Excavation (Ev) CY 2600 2600 $ 5,75 $ 14,950,00 $14,950,00 $0,00 6 Aaaregate Base Class 5 Ton 45 47 $ 21.45 $ 1,008,15 $965,25 $42,90 7 Subgrade Preparation SY 900 900 $ 2,00 $ 1,800,00 $1,800,00 $0,00 8 Bit. Non-Wear Course (2350 LV 3 IB\\ Ton 90 88.4 $ 56,50 $ 4,994,60 $5,085,00 ($90.40) 9 Bit. Wear Course 12350 LV 4 IB\\ Ton 90 82,3 $ 60,35 $ 4,966,81 $5,431,50 ($464,69) 10 Bituminous Tack Coat Gal 45 45 $ 2,50 $ 112,50 $112,50 $0,00 11 Surmountable Concrete Curb & Gutter LF 300 332 $ 13,33 $ 4,425,56 $3,999,00 $426,56 12 Catch Basin Type 420 Each 2 2 $ 1 350,00 $ 2,700,00 $2,700,00 $0,00 13 6" DIP - Storm Drain LF 10 10 $ 14,80 $ 148,00 $148,00 $0,00 14 12" DIP - Storm Drain LF 25 26 $ 53,84 $ 1,399,84 $1,346,00 $53,84 15 6" DIP Flanaed End WI Metal Screen LS 1 1 $ 50,00 $ 50,00 $50,00 $0,00 16 12" RCP Ciass 5 Storm Sewer LF 50 50 $ 27,00 $ 1,350,00 $1,350,00 $0,00 17 12" RCP Acron and Trash Guard Each 1 1 $ 770,00 $ 770,00 $770,00 $0,00 18 Random Rip Rae Class II CY 3 4,8 $ 100,00 $ 480,00 $300,00 $180,00 19 Sod Tyee Lawn SY 130 160 $ 3,10 $ 496,00 $403,00 $93,00 20 Seed Fertilizer and Mulch Tvne 1 Acre 0,75 0,7 $ 1210,00 $ 847,00 $907,50 ($60,50) 21 Straw Fiber Blanket - RD Cat. 1 S SY 2500 2840 $ 1,10 $ 3,124,00 $2,750,00 $374,00 22 Silt Fence, Tyee Pre-Assembled IOrange1 LF 600 0 $ 1,90 $ - $1,140,00 ($1,140,00) Total 160th Lane NW Cul-De-Sac $ 47,962.46 $46,672,75 $1,289,71 o PROJECT SUMMARY Rum River Contracting Contract +1- Total Crooked lake Boat Landing - Base Bid $ 90,460,13 $ 87,700.43 $2,759,70 Total Crooked Lake Boat Landing - Alternate Bid $ 6,550,00 $ 6,550,00 $0,00 Total Terrace Park $ 55,956,81 $ 58,149,75 ($2,192,94) T otai 160th Lane NW Cui-De-Sac $ 47,962.46 $ 46,672,75 $1,289,71 TOTAL PROJECT (WITH ALTERNATE) $ 200,929,40 $ 199,072,93 $1,856,47 o CITY OI<' NDOVE 6) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US CC: TO: FROM: Courtney Bednarz, City Plann~ SUBJECT: Approve Final Plat/Hickory Meadows - Planning DATE: October 16, 2007 INTRODUCTION The Council is asked to approve the final plat for Hickory Meadows. DISCUSSION The Council approved the preliminary plat at the September 26, 2006 meeting with a number of conditions. The preliminary plat resolution is attached. Staffwill ensure that the conditions that have not already been satisfied will be completed. The final plat is found to be in conformance with the approved preliminary plat. ACTION REOUESTED The Council is asked to adopt the attached resolution approving the final plat with conditions. Attachments Resolution Location map Final Plat (full size plan in packet) Preliminary Plat Resolution Cc: Bruce Carlson, Kodiak Homes 8512 l24th Lane Champlin, MN 55316 o o CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO R A RESOLUTION APPROVING THE FINAL PLAT OF "HICKORY MEADOWS" FOR PROPERTY LEGALLY DESCRIBED AS: D~ED # 1269640 PROPERTY DESCRIPTION: All that part of the west 100.00 feet of Lot 4, "AUDITOR'S SUBDIVISION NO_ 141, Anoka County, Minnesota, which lies north of the following described line: Commencing at the southeast comer of said Lot 4; thence North 00 degrees 29 minutes 17 seconds West (orientation of this bearing system is assumed), along the east line of said Lot 4, a distance of 1367.69 feet, to the point of beginning of the line to be described; thence South 79 degrees 46 minutes 33 seconds West, a distance of 328.71 feet to the east line of said Lot 4 and said described line there terminating. This parcel is subject to the right of way of Andover Boulevard N.W. and other easements of record if any. DEED # 1551626 PROPERTY DESCRIPTION: That part of the West half of the Southeast Quarter of Section 25, Township 32, Range 24, Anoka County, Minnesota lying Southerly ofthe following described parcel described as follows: Beginning at the northeast comer of said West half of the Southeast Quarter; thence on an assumed bearing of South 89 degrees 49 minutes 11 seconds West, along the north line of said West half of the Southeast Quarter, a distance of 107.00 feet; thence south 00 degrees 27 minutes 57 seconds East, parallel to the east line of said West half of the Southeast Quarter, a distance of 1317.50 feet; thence North 67 degrees 28 minutes 54 seconds East a distance of 65.68 feet; thence North 80 degrees 09 minutes 37 seconds East a distance of 46.75 feet to a point on said east line distant 1284.69 feet south from said northeast comer thereof; thence North 00 degrees 27 minutes 57 seconds West, along said east line, a distance of 1284.69 feet to the point of beginning. Also known as part of Lot 2 and Lot 3, Auditor's Subdivision Number 141, according to the recorded plat thereof and situate in Anoka County, Minnesota. DEED # 1571355 PROPERTY DESCRIPTION: o The tract or parcel of land lying and being in the County of Anoka and State of Minnesota, Described as follows, To-Wit: That part of the west 1/2 of the Southeast 1/4, Section 25, Township 32, Range 24, Anoka County, Minnesota, Described as follows: -2- o o o Beginning at a point in the North line of said West 1/2 of the Southeast 1/4, Which point is 99 feet West of the Northeast comer thereof; Thence West along said North line a distance of 165 feet; thence South and parallel with the East line of said West 1/2 of the Southeast 1/4 to Coon Creek; thence easterly along the northerly Shore of Coon Creek to its intersection with a line drawn parallel with said east line from a point in the North line of said West 1/2 of the Southeast , 1/499 feet West of the northeast comer thereof; thence North along said line to the point of beginning, EXCEPT the easterly 8 feet thereof, now known as Lot 2, AUDITOR'S SUBDIVISION NO, 141, EXCEPT the easterly 8 feet thereof. Subject to all easements, covenants, conditions, reservations, leases and restrictions of record, all legal highways, all rights of way, all zoning, building and other laws, ordinances and regulations, all rights oftenants in possession, and all real estate taxes and assessments not yet due and payable. DEED # 1753932 PROPERTY DESCRIPTION: Real property in Anoka County, Minnesota, Described as follows: That part of the East 257.50 feet of Lot 1, AUDITOR'S SUBDIVISION NUMBER 141, according to the recorded plat thereof, Anoka County, Minnesota, lying northerly of the following described line: Beginning at a point on the East line of said Lot 1 distant 1427.98 feet South of the northeast comer thereof, for the purposes ofthis description said East line is assumed to bear South; thence South 57 degrees 58 minutes 57 seconds West a distance of 570.26 feet; thence westerly a distance of 364.52 feet along a tangential curve concave to the north having a radius of 500.00 feet and a central angle of 41 degrees 46 minutes 16 seconds; thence North 80 degrees 14 minutes 47 seconds West, Tangent to said curve, a distance of 202.31 feet to a point onto the west line of said Lot 1 distance 1770,00 feet southerly of the northwest comer thereof, said line there terminating. Subject to restrictions, reservations, easements, covenants, oil, gas, or mineral rights of record, if any, DEED # 1299816 PROPERTY DESCRIPTION: The West 257.50 feet ofthe east 515.00 feet of Lot 1, AUDITOR'S SUBDIVISION NUMBER 141, Anoka County, Minnesota, lying northerly of the following described line: Beginning at a point on the east line of said Lot 1 distant 1427.98 feet south of the northeast comer thereof, for the purposes of this description said east line is assunied to bear South; thence South 57 degrees 58 minutes 57 seconds West a distance of 570.26 East; thence westerly a distance of 364.52 feet along a tangential curve concave to the north having a radius of 500.00 feet and a central angle of 41 degrees 46 minutes 16 seconds; thence North 80 degrees 14 minutes 47 seconds West, tangent to said curve, a distance of 202.31 feet to a point on the west line of said Lot 1 distant 1770,00 feet southerly of the northwest comer thereof, said line there terminating. Subject to the right of way of County State Aid Highway NO. 16. -:J~ o o WHEREAS, the City Council has approved the preliminary plat of the project to be known as "Hickory Meadows"; and WHEREAS, the property owners have presented a final plat of Hickory Meadows; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Hickory Meadows contingent upon the following: 1. The plat shall conform to the final plat stamped received by the City of Andover October 10, 2007 and shall be subject to all ofthe conditions of Preliminary Plat Resolution RI16-06. 2, The developer shall provide a trail easement for the first 100 feet north of the centerline of Coon Creek through the entire plat on a separate document that can be recorded with Anoka County, 3. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. 4, Such plat approval is contingent upon a development agreement acceptable to the City Attorney. A financial guarantee is required as a part of this agreement to assure all of the subdivision improvements will be completed. Adopted by the City Council ofthe City of Andover this _th day of ,2007. CITY OF ANDOVER ATTEST: Victoria V olk, City Clerk Michael R Gamache, Mayor -1-- f o c o Hickory Meadows N W-</-' Location Map -s-- s .... . ~g I :;~Sri <{<'l .s~~1: < l)j~ - , ~. , ~ 5~ . . '" .. Ji!~ J l'li d , >00:: 3 Ji'i i OZ . ;1 ,! ! ~i , , O<{<'l . "Ii," f ..!, i 'z to i ,. ",1 ]! ~ 'l;r:~ <{ ~ . j~ .=11. ji4; ,5'i'='" ~ ~.i3 . 0 LL I- .I'! . u:i ~ 0>- . S: -tl ';~o 8 il;j 1-1l'l .. H~ !~'" j . >-Z<'l U ~~i~ '1 ~.,. ] t:::6o ... 0' J ~:~ .. 's ! i: '-s !i!'j if uu., ;~ ~,S!.'" ."! ~ U~;i (/) ~~ :i:~ S } !I 3,. 'r' .R " '~ ! :] =~ .~~. . h 1 · 11 " ~i~ '1?' n.;;1 . 'f'i. l! 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NO R116-06 A RESOLUTION APPROVlNG THE PRELIMINARY PLAT OF "HICKORY MEADOWS" FOR PROPERTY LOCATED IN THE SOUTHEAST QUARTER OF SECTION 25, TOWNSHIP 32, RANGE 24 LEGALLY DESCRIBED AS; DEED # 1269640 PROPERTY DESCRIPTION: All that part of the west 100.00 feet of Lot 4, "AUDITOR'S SUBDIVISION NO. 141, Anoka County, Minnesota, which lies north of the following described line: Commencing at the southeast corner of said Lot 4; thence North 00 degrees 29 minutes 17 seconds West (orientation of this bearing system is assumed), along the east line of said Lot 4, a distance of 1367.69 feet, to the point of beginning of the line to be described; thence South 79 degrees 46 minutes 33 seconds West, a distance of328.71 feet to the east line of said Lot 4 and said described line there terminating. This parcel is subject to the right of way of Andover o Boulevard N. W. and other easements of record if any. DEED # 1551626 PROPERTY DESCRIPTION: Tbat part of the West half of the Southeast Quarter of Section 25, Township 32, Range 24, Anoka County, Minnesota lying Southerly of the following described parcel described as follows: Beginning at the northeast corner of said West half of the Southeast Quarter; thence on an assumed bearing of South 89 degrees 49 minutes 11 seconds West, along the north line of said West half of the Southeast Quarter, a distance of 107.00 feet; thence south 00 degrees 27 minutes 57 seconds East, parallel to the east line of said West half of the Southeast Quarter, a distance of 1317.50 feet; thence North 67 degrees 28 minutes 54 seconds East a distance of 65.68 feet; thence North 80 degrees 09 minutes 37 seconds East a distance of 46.75 feet to a point on said east line distant 1284.69 feet south from said northeast comer thereof; thence North 00 degrees 27 minutes 57 seconds West, along said east line, a distance of 1284.69 feet to the point of beginning. Also known as part of Lot 2 and Lot 3, Auditor's Subdivision Number 141, according to the recorded plat thereof and situate in Anoka County, Minnesota o DEED # 1571355 PROPERTY DESCRIPTION: The tract or parcel of land lying and being in the County of Anoka and State of Minnesota, Described as follows, To-Wit: -f- o That part of the west 1/2 of the Southeast 1/4, Section 25, Township 32, Range 24, Anoka County, Minnesota, Described as follows: Beginning at a point in the North line of said West 1/2 of the Southeast 1/4, Which point is 99 feet West of the Northeast corner thereof; Thence West along said North line a distance of 165 feet; thence South and parallel with the East line of said West 1/2 of the Southeast 1/4 to Coon Creek; thence easterly along the northerly Shore of Coon Creek to its intersection with a line drawn parallel with said east line from a point in the North liile of said West 1/2 of the Southeast 1/499 feet West of the northeast corner thereof; thence North along said line to the point of beginning, EXCEPT the easterly 8 feet thereof. now known as Lot 2, AUDITOR'S SUBDMSION NO. 141, EXCEPT the easterly 8 feet thereof. Subject to all easements, covenants, conditions, reservations, leases and restrictions of record, all legal highways, all rights of way, all zoning, building and other laws, ordinances and regulations, all rights of tenants in possession, and all real estate taxes and assessments not yet due and payable. DEED # 1753932 PROPERTY DESCRIPTION: Real property in Anoka County, Minnesota, Described as follows: o That part of the East 257.50 feet of Lot 1, AUDITOR'S SUBDMSION NUMBER 141, according to the recorded plat thereof, Anoka County, Minnesota, lying northerly of the following described line: Beginning at a point on the East line of said Lot 1 distant 1427.98 feet South of the northeast corner thereof, for the purposes of this description said East line is assumed to bear South; thence South, 57 degrees 58 minutes 57 seconds West a distance of 570.26 feet; thence westerly a distance of 364.52 feet along a tangential curve concave to the north having a radius of 500.00 feet and a central angle of 41 degrees 46 minutes 16 seconds; thence North 80 degrees 14 minutes 47 seconds West, Tangent to said curve, a distance of202.31 feet to a point onto the west line of said Lot 1 distance 1770.00 feet southerly of the northwest corner thereof, said line there terminating. Subject to restrictions, reservations, easements, covenants, oil, gas, or mineral rights of record, if any. DEED # 1299816 PROPERTY DESCRIPTION: The West 257.50 feet of the east 515.00 feet of Lot 1, AUDITOR'S SUBDMSION NUMBER 141, Anoka County, Minnesota,lying northerly of the following described line: o Beginning at a point on the east line of said Lot 1 distant 1427.98 feet south of the northeast comer thereof, for the purposes of this description said east line is assumed 'to bear South; thence South 57 degrees 58 minutes 57 seconds West a distance of 570.26 East; thence westerly a distance of 364.52 feet along a tangential curve concave to the north having a radius of 500.00 feet and a central angle of 41 degrees 46 minutes 16 seconds; thence North 80 degrees 14 -1- o minutes 47 seconds West, tangent to said curve, a distance of 202.31 feet to a point on the west line of said Lot 1 distant 1770.00 feet southerly of the northwest comer thereof, said line there termim1tjTlg. Subject to the right of way of County State Aid Highway NO. 16. WHEREAS, Kodiak Development has requested approval of a preliminllry plat for Hickory Meadows; and WHEREAS, the Andover Review Committee has reviewed the preliminllry plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning Commission has conducted a public hearing on said plat; and WHEREAS, a variance to City Code 12-3-4 to allow a rear yard setback of21.9 feet for the existing home to be located on Lot 9, Block 1 has been requested; and WHEREAS, the Planning Commission recommends approval of the variance based on finding the home is pre-existing and oriented toward Andover Boulevard where the driveway access 'exists. The relocation of the driveway to an internal street is desirable, and the significant size of the home makes it difficult to adjust its location; and \VHEREAS, a variance to City Code 11-3-3 to allow streets terminating in a cul-de-sac that C exceed 500 feet in length has been requested; and \VHEREAS, the Planning Commission recommends approval of the variance based on finding that a sketch plan has been provided to illustrate how the streets can be extended in the future to provide additional street connections; and 'WHEREAS, as a result of such public hearing, the Planning Commission recommends approval of the preliminllry plat to the City Council; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Preliminary Plat of Hickory Meadows with the following conditions: o 1. The preliminllry plat shall be revised as described in this resolution. 2. The developer shall obtain all necessary permits and conform to the recommendations of the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA, Anoka County Highway Department and any other agency that may be interested in the site. 3. Park land shall be dedicated as shown on the preliminllT)' plat and the remainder of park dedication shall be paid based on the formula established by City Code 11-3-7 (1) d. Rate increases shall be subject to State Statute. 4. If a trail location is found to be feasible along Coon Creek a trail easement shall be dedicated along the creek at the time the outlot in this area of the plat is further subdivided. The developer shall grade the trail and provide class 5 gravel along the trail route selected by the city. If a trail along Coon Creek is found not to be feasible, a sidewalk shall be constructed along 144th Avenue at the expense of the developer. ~kr c 5. Trail fees shall be paid for on a per unit basis as established by the City Code. Rate increases shall be subject to State Statute. 6. The applicant shall be responsible for the cost of construction of all improvements proposed as a part of the prelimimlry plat. 7. Approval is contingent upon the applicant providing public easements of sufficient size to allow construction of public streets, sanitary sewer and water utilities to serve the plat in compliance with the City Code. 8. The applicant shall pay for a study to determine how the proposed utility route will affect the future extension of utilities to serve the area designated as Shadowbrook Lift Station Lateral Service Area on Figure 6 Yellow Pine Lift Station Alternative of the City's Trui:1k Sewer Plan. The applicant shall be responsible for the increased cost of constructing public utilities to serve this area. The increased cost shall be the estimated construction cost difference between the proposed utility plan and the most efficient extension of utilities through the center of the Shadow brook Lift Station Lateral Service Area. ' 9. If a lift station is determined to be needed by the study described in condition #8, the lift station shall be designed and constructed to be permanent and the cost shall be the responsibility of the developer. 10. No filling of the 100 year floodplain (floodway) shall be allowed to occur until all of the required federal state and local approvals have been obtained and placed on file with the city. Filling in the 500 year floodplain (flood fringe) is allowed but no building permits will be allowed until a Letter of Map Revision has been approved by FEMA and the City has received notification. 11. No lots within the 100 year floodplain shall be allowed to be platted until all of the required federal state and local approvals have been obtained and placed on file with the city. 12. A detail of the retaining wall on lots 1 and 6 of Block 3 shall be provided. The detail shall include description of the material to be used, a cross section illustrating all proposed improvements and disturbance involving the retaining wall and description of the foundation and buildable area for future homes on these lots. 13. The developer shall be required to enter into an encroachment agreement with the city and any future designee to allow access to allow the retaining wall to be removed when the property to the east is developed. Such agreement shall designate the responsibility for removal, restoration and ownership of the materials. The agreement shall be recorded with Anoka County in a form that requires disclosure to all future owners oflots encumbered by the retaining wall. 14. A drainage and utility easement of sufficient width to encompass the retaining wall shall be dedicated to the city. 15. The developer shall preserve as many existing trees as possible and shall relocate as many existing, healthy trees as possible. 16. Temporary cul-de-sacs and temporary easements shall be provided for all streets that extend and dead end at a distance greater than 210 feet from an adjacent intersection. 17. All existing overhead utilities within the plat shall be removed and placed underground. 18. The property line between lots 9 and 10 of Block 1 shall be moved to become perpendicular to Andover Boulevard beyond the point that allows Lot 10 to meet the required minimum lot width of 80 feet as determined in cooperation between the developer and city staff. o o -//- o 19. The developer shall provide screening in the form of trees along the east and west property lines of Lot 9, Block 1 as well as between the existing house and Andover Boulevard. Existing trees that are preserved can be used to meet some of this requirement. 20. A variance to City Code 12-3-4 is granted to allow a rear yard setback of21.9 feet for Lot 9, Block 1. 21. A variance to City Code 11-3-3 is granted to allow streets terminlltiDg in a cul-de-sac extending beyond 500 feet. 22. Such plat approval is contingent upon a development agreement acceptable t6 the City Attorney. 23. All existing homes within the plat that are not removed shall be connected to municipal sewer and water. All existing drain fields shall be abandoned as regulated by the State of Minnesota. o o Adopted by the City Council of the City of Andover this 26th day of September, 2006. ATTEST: :/,:1.; -', --' / !.//./ Victoria V olk, City Clerk CITY OF ANDOVER ~~~ /' Michael R. amllche, Mayor ----/z., ~ o o o CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Accept Donation of Trees / L & K Emmerich LLC DATE: October 16, 2007 INTRODUCTION This item is in regard to approving a resolution accepting the donation of trees used on various city properties. DISCUSSION L & K Emmerich LLC has made a donation of trees to the City of Andover valued at $6,875. ACTION REOUlRED The City Council is requested to approve the resolution accepting the donation. Respectfully submitted, ~?5~ Lee Brezinka Attachments: Resolution (!) o CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING A DONATION OF TREES MADE TO THE CITY OF ANDOVER. WHEREAS, any donations that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the donation from L & K Emmerich LLC of trees used on various city properties. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the donation, Q MOTION seconded by Council member and adopted by the City Council at a regular meeting this 16th day of October 2007, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk o o @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US TO: Mayor and City Council CC: FROM: Vicki V olk, City Clerk SUBJECT: Approve Premises Permit/Andover Huskies Youth Hockey Assn. DATE: October 16,2007 INTRODUCTION The premises permit for the Andover Huskies Youth Hockey Association will expire on November 30, 2007. o DISCUSSION The hockey association has applied for renewal of their premises permit to conduct lawful gambling at Tanners Station. Previously the hockey association also conducted lawful gambling at Andover Lanes; however, they have decided not to renew that permit. The rent to be paid to Tanners by the association will be 10% of the gross profits per month. ACTION REOUlRED Council is requested to adopt the attached resolution approving the premises permit for the Andover Huskies Youth Hockey Association for a period of 2 years. Respectfully submitted, LLt-' U~ Vicki V olk, City Clerk o Attach: Lease for Lawful Gambling Activity; Resolution o CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RESOLUTION R A RESOLUTION APPROVING RENEWAL OF A PERMISES PERMIT FOR THE ANDOVER HUSKIES YOUTH HOCKEY ASSOCIATION TO CONDUCT LAWFUL GAMBLING AT TANNERS STATION, 13655 MARTIN STREET NW, ANDOVER, MINNESOTA. WHEREAS, the Andover Huskies Youth Hockey Association has submitted an application to the City of Andover for renewal of a premises permit to operate lawful gambling at Tanners Station, 13655 Martin Street NW, Andover, Minnesota; and WHEREAS, per Minnesota Gambling Control requirements a resolution must be adopted by the City Council approving said permit. o NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that renewal of a premises permit for lawful gambling conducted by the Andover Huskies Youth Hockey Association is hereby approved. Adopted by the City Council of the City of Andover this day of 2007. CITY OF ANDOVER Attest: Michael R. Gamache - Mayor Victoria V olk - City Clerk o / o o o Minnes ta Lawful Gambling 5/06 LG215 Lease for Lawful Gamblin Page 1 of 2 Check applicable item: _ 1.J,.ease for new application. Submit wtth new premises permit application, '. ~ Renewed lease. Submttwith premises permit renewal. - 3, New owner. Submtt new or amended lease within 10 days after new lessor assumes ownership, Date effective --1_'_ - 4, Amended lease . Check the change(s) in the lease: _Rent _Premises name _Boothlbar _Activity change _Other Date that changes will be effective ---1_'_ . Both parties must inttial and date all changes, . Submit chan es at least 10 da s rlor to the chan e, anization name Daytime phone State Zip Daytime phone MN ~S.3dt' (fJ/,p~ l' State Zip HIU 55 State Zip 6W'-o...; -L- Che~ all activities that will be conducted: ./ ~ 0"ull-tabs _Pull-tabs with dispensing device _lipboards .0addlewheel _Paddlewheel with table _Bingo ~Bar bingo Pull-tab, Tipboard, and Paddlewheel Rent (No lease required for raffles.) Booth operation. sales of gambling equipment by an employee Bar operation - sales of gambling equipment within a leased (or volunteer) of a licensed organization within a separate enclosure premises by an employee of the lessor from a common area 'llhere that Is distinct from areas where food and beverages are sold, food and beverages are also sold. r------------------------------------ Does your organization OR any other organizatioyconduct gambling 'l from a booth operation at this location? ....... Yes No L__________~______ ____-=__==_________~ If you answered yes to the question above, rent limits are If you answered no to the question above, rent limits are based on the following combinations of operation: based on the following combinations of operation: Booth operation - Bar operation - Booth operation and pull-tab dispensing device - Bar operation with pull-tab dispensing device - Booth operation and bar operation - Pull-tab dispensing device only Booth operation, bar operation, and pull-tab dispensing device The maximum rent allowed may not exceed $1,750 in total per month for all organizations at this premises. Complete one option: Option A: 0 to 10% of the...9..ross profits per month. Percentage to be paid \ U % The maximum rent allowed may not exceed $2,500 in total per month for all organizations at this premises. Complete one option: Option A: 0 to 20% of the gross profits per month, Percentage to be paid % Option B: When gross profits are $4,000 or less per month, $0 to Option B: When gross profits are $1,000 or less per month, $0 $400 per month may be paid. Amount to be paid $ to $200 per month may be paid. Amount to be paid $ Option c: $0 to $400 per month may be paid on the first $4,000 of gross profit. Amount to be paid $ . Plus 0% to 100/0 of the gross profits may be paid per month on gross profits over $4,000. Percentage to be paid % Option C: $0 to $200 per month may be paid on the first $1,000 of gross profits. Amount to be paid $ . Plus 0% to 200/0 of the gross profits may be paid per month on gross profits over $1,000, Percentage to be paid % Bingo Rent Option D: 0 to 10% of the gross profits per month from all lawful gambling activities held during bingo occasions, exduding bar bingo. Percentage to be paid % Option E: A rate based on a cost per square foot not to exceed 110% ' of a comparable cost per square foot for leased space, as approved by the director of the Gambling Control Board. No rent may be paid for bar bingo. Rate to be paid $ per square foot. The lessor must attach dOOJmentation, verified by the organization, to confirm the comparable rate and all applicable costs to be paid by the organization to the lessor. Bar Bingo Rent _ Option F: No rent may be paid for bingo conducted in a bar. New Bingo Activity For any new bingo activity not previously induded in a Premises PennitApplication, attach a separate sheet of paper listing the days and hours that bingo will be conducted. c o o LG215 Lease for Lawful Gambling Activity 5/06 Page 2 of 2 Lease Term -The term of this lease agreement will be concurrent with the premises permit issued by the Gambling Control Board (Board). Management of Gambling Prohibited-The owner of the premises or the lessor will not manage the conduct of gambling at the premises. ' Participation as Players Prohibited-The lessor; the lessor's immediate family, and any agents or gambling employees of the lessor will not partidpate as players in the conduct of lawful gambling on the premises. Illegal Gambling . The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes 609;75, and the penalties for illegal gambling Violations in Minnesota Rules 7861.0050, Subpart 3. In addition, the Board may authorize the organization to withhold rent for a period of up to 90 days if the Board determines that illegal gambling occurred on the premises and that the lessor or its employees partidpated in the illegal gambling or knew of the gambling and did not take prompt action to stop the gambling. Continued tenancy of the organization is authorized without the payment of rent during the time period determined by the Board for violations of this proVision. . To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes 609.75, and the ptinalties for illegal gambling violations in Minnesota Rules 7861.0050, Subpart 3. . Notwithstanding Minnesota Rules 7861.0050, SUbpart 3, an organization must continue making rent payments, pursuant to the terms of the lease, if the organization or its agents are found to be solely responsible for any illegal gambling conducted at that site that is prohibited by Minnesota Rules 7861.0050, 5ubpart 1, or Minnesota Statutes 609.7S, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor. . The lessor shall not modify or terminate the lease in whole or in part because the organization reported to a state or local law enforcement authority or the Board the occurrence at the site of illegal gambling activity in which the organization did not partidpate. Other Prohibitions . The lessor will not impose restrictions on the organization with respect to providers (disbibutors) of gambling-related equipment and services or in the use of net profits for lawful purposes. . The lessor; person residing in the same household as the lessor; the lessor's immediate family, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. If there is a dispute as to whether a violation of this proVision occurred, the lease will remain in effect pending a final determination by the Compliance ReView Group (CRG) of the Gambling Control Board. The lessor agrees to arbitration when a violation of this proVision is alleged. The arbitrator shall be the CRG. . The lessor shall not modify or terminate this lease in whole or in part due to the lessor's violation of the provisions listed in this lease. Access to permitted premises - The Board and its agents, the commissioners of revenue and public safety and their agents, and , law enforcement personnel have access to the permitted premises at any reasonable time during the business hours of the lessor. The organization has access to the permitted premises during any time reasonable and when necessary for the conduct of lawful gambling on the premises. Lessor records -The lessor shall maintain a record of alllT10ney received from the organization, and make the record available to the Board and its agents, and the commissioners of revenue and public safety and their agents upon demand. The record shall be maintained for a period of 3-1/2 years, Rent all-indusive - Amounts paid as rent by the organization to the lessor are all-indusive. No other services or expenses provided or contracted by the lessor may be paid by the organization, induding but not limited to trash removal, janitorial and deaning services, snow removal, lawn services, electridty, heat, security, security monitoring, storage, other utilities or services, and in the case of bar operations, cash shortages. Any other expenditures made by an organization that is related to a leased premises must be approved by the director of the Gambling Control Board. Rent payments may not be made to an individual. Acknowledgm~nt of Lease Terms All obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. I affirm that the lease information is the total and only agreement between the lessor and the organization. There is no other agreement and no other consideration required between the parties as to the lawful gambling and other matters related to the lease. Any changes in this lease will be submitted to the Gambling Control Board at least 10 days prior to the effective date of the change. If a renegotiated lease is made due to a change in ownership, the new lease will be submitted within 10 days after the new lessor has assumed ownership. List or attach other terms or conditions (must be approved by director of Gambling Control Board) IWa("41A,'H~ Dale Questions on this form should be directed to the Ucensing Section of the Gambling Control Board (Board) at 651.639-4000, This publication will be made available in alternative format (i,e. large print, Braille) upon request. If you use a TTY, you can call the Board by using the Minnesota Relay Service and ask to place a call to 651-639-4000. The information requested on this fonn will become public information when received by the Board, and will be used to determine your compliance with Minnesota statutes and rules governing lawful 9ambling activities. o o o 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Approve Off-Sale Intoxicating Liquor License/Northgate Liquors DATE: October 16,2007 INTRODUCTION Northgate Liquors is moving to a new location and must apply for a new off-sale liquor license. DISCUSSION Northgate Liquors has completed the proper application, paid the appropriate fee and submitted a certificate of insurance for the new location. ACTION REOUIRED Council is requested to approve an off-sale intoxicating liquor license for Northgate Liquors at 13627 Quinn Street NW effective November 19,2007 until December 31, 2007 contingent upon a satisfactory background check by the Sheriff. Respectfully submitted, t.JJ' /)~ Vicki V olk City Clerk Attach: Application ~ o o o 10/10/2007 11:23 CITY OF ANDOVER PAGE 01/02 7537558923 e Minnesota DepRrtmcnl of Public Safety AI,COBOL AND GAMBLING ENFORCEMENT DMSJON 444 Cedar St.. S\litc t33, St POIlI. MN 55101-5133 (651) 201.7507 FAX (651)297.5259 TTI(65J)282-6SSS WWW.DPS.STATE..MN.US License Period Prom . Armer .h.1I elteeute this D 6ct1tioll. Trode NlIIlle or DBA /'VoRl Fl0/Jle UQ L4D/6 Applicant'. Home Phone 1/ 'lb' '/3'15378' Zip Code \.1 SS 30 'I DOB (Individual Appiicant) To Name orSloTe ManDA-:, .::J I yY) StJlle 11711.1 L-EE Un mrpllmtilln lIr U.C slllle name, Itate nfbirlb. Social Seeu "","es, .lIdr.,." ,,,,It date flf birth or meb partner. Pl1rtncr Omcer (Fi..t, middle. l""t) BRlkE ':;:I.lJIJIt'J ,1I!()j.J L,qili II adll~.. title, lI"d sh.re. h.ld by eaeb lImeer. If. p"rtnenhip, """" itle (,~ Adclrcss. CilY. StnJ;C, ZiP Code j.g 3,7 -g,z, ~ft{. "'c. _ Partner Officer (First middle, Ia.<t) DOR ss# Shares Address, City, Stale, lip Code t, Ifo co",omtion, date ofineol'Jlomt1on 7~ f$ 7 ,state incorporated in j1111/', ,lllTlount paid in cnpitnl . If a subsidiary of any other cOTPoration, so slate and give purpnllC of corporation , If incorporated under the laws of another state, is corporation n\lthori7.cd tn do h\1sine55 in the ~tate ofMinnesot:ll? 0 Yos 0 No Describe premi~e9lO w 'eh licen5c aPl!lic.'\; ~ueh llll ((iTS! nOOT second floor, bASemen etc.) or ifcntiTc building. 50 state. ()O .:so. - - r;qsTc,eJ l~ e.<ll.lblishtncnt lo~ed nCllt ~n)' stille univcn;ity, statc hO!lJlital, lmining school, refOl'Tl\DIOry or prison? nVcs yF.Io If yes sIale IIpproX imate distance. z. l, 4. 01# L,-tI. #6-'. 5, NllJT1e nnt}f.'ddl'Clls ofhuiltling owner: ,'L . bLfT;;:'rJl; mr./. S;S-'1'1 Ha.q ownel of buildIng nny connection, directly or mdlrcetly, WIth llPPllcant? y~ os U No Is appliCllllt or nlly of the ,.qsocirrte.q in this application, a member of the governing bndy of the municipality in whieh Ihis license is In be issued? n Ve. po If yes, in what capacity? Ii. Stnte whether any )'Iel'!lon other than npplicantq has any right, title or intcrcs1 in the fumilUTC, fixtures or equipment for which license i9 applied and if SII. give name and details. _____ 7. Havc aPJlIiCllll~ any intcrest whatsoever, directly or indirectly. in any other liquor establishment in the state ofMinncsota? ;eVes I] Nn Ifyc.q, give name o,nd address ofestahlishmenl, 5FE 14 ~1'I::/f,Ef) o Store Information Northgate Liquors - #1 12513 Central Ave NE Blaine, MN 55434 Store # - (763) 754-3231 *NP Fax # - (763) 862-4010 *Non-Published I Store Information Ham Lake Liquors 17720 Central Ave NE Ham Lake, MN 55304 Store # - (763) 434-9700 *NP Fax # - (763) 434-0630 *Non-Published I ! ; I I : o >r o . . Store Information Top Ten Wine & Spirits 9887 Norma Ln Woodbury,MN 55125 Store # - (651) 501-1199 *NP Fax # - (651) 714-7934 *Non-Published E-Mail address - toptenwine@netscape.com Top Ten Wine & Spirits 8617 East Point Douglas Rd S. Cottage Grove, MN 55016 Store # - (651) 458-9463 *NP Fax # - (651) 768-5294 *Non-Published Northgate Liquors - #2 2288 Bunker Lake Blvd Andover, MN 55304 Store# - (763)755-7775 *NP Fax # - (763) 755-7789 *Non-Published .:<::.:" 16/16/2667 11:23 7637558923 CITY OF ANDOVER PAGE 62/62 8, 0 9, 10. 11. 12, 13. 14. 1. 2. o o Are the premises n1:" occupied or to he occupied by the oppliennt entirely separate and exclusive from ony other business e~lllhlishment? ,Y..yes 1".1 No Stnte whether applic:1nt hAA or will he granted, lUl On ~nle Liquor Lic;Q)S<; in conjunction with this Off'Sale Liquor License nnd fnr Ihe sllme premises, fiVes po 0 will he granted Stllte whether npplic;tlnl ha.. or will be grnnled a Sunday On Sale Liquor l,ieensc in co~junction with the regular On Sole Liquor License, ::i Vos 0'No fJ Will he grmtcd If this application is for 8 County ~nrd Off'Salc Liccnse, state the distllnce in miles 10 the nearest municipality. 51.1\le Number of t.mployC!C!l (fthis Iicensc is being issued by a County Board, hilS a public; hearing been h_ldllS per MN Statute 340A.405 'I/b2(d)? I rthi.liCllnse is he;nB. i.!OUcd by a County Board., is it lncatcd in an organized township? If so, ntbeh tnwnship Approval. SU\l:C whether npplicnnl or ony ofthe aSS<lcinles in this application, hllVe ever had nn lIppJiClltion fnr a liquor license rejected by any municipality lIT stille n\lthority; if so, givc dates and detni!s. NO. HDS the IIflpJicont or nny ofthc a..sociatcs in this application, during the fivc years immediatcly preceding this application CVeT had a liccn~e undcr Ihe Minn~o\1ll.iquor Control Act revoked for any violation of ~uch laws or Incal ordinancc:s; if so, give dntes and details, rJ 0 . 3. l'In.. applIcant. partncrn, othccrs. or employees evCT had any liquor Inw vtnlatlnns (lr felnny convictions In MI1'ne~om or elsewhere. ioeluding Slate l.Iquor Control penatti...? n Ves 0 No If yes, givc dateS, charges and final outcomc. 51-if TD J4- '/VIYrI-A jOf4")"'l During th9pa.~t license year, has a summon~ heen issued under tbc Liquor Civill-iability ".aw (Dram Shop) M.S. 340A.802. 1.I Ves ,VNo If yeg, nllneh a copy of thc sllltlmons, 4. This licensee mlL't hnve one ofthc following: (AlT ACH CERTIFICATE OF INSURANCE TO THIS FORM.) Check one ~ A. Liquor Liability Insumncc (Dram Shop) . SSO,OOO per person. $100.000 more Ihan one person; SI 0,000 property deQtrllCl,ion: $50.000 and $100.000 for loqs ofmcans of support. A surety bond from a surely company with minimum covcr~e as specified in A. or f'I B. C. or 1,1 Th;. is 10 eert;ry thlltthe nJ'lllicnnt and the BS.'lOcialCs named herein have not bcen convicted within the !In.'' five years for any violation of laws of the State of Min1'lesola or municipal ordinances felaling to intoxicatin~ liquor except 8S follows: 1'0liccfSherifl's Department .ltle Signature PS 9136-(2006) County Attorney'. Si~lIlure IMPORTANT NOTICE All retail liquor Iieen~e'" must have II current Fedcral Special OecuplltioMl Stamp. Thi~ ~tnmp i~ issued hy the Burcau of Alcohol, Tobacco, and ,FirCllnns, For information call (651)726-0220 Date: 10/10/2007 Time: 2:45 PM To: Page: 001-002 @ 7637558923 ACORQ CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIODIYYYY) 10/10/2007 0 PRODUCER (952)893-9218 FAX (952)893-9402 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION CORPORATE 4 INS AGENCY, INC. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 7220 METRO BOULEVARD HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, EDINA, MN 55439-2133 INSURERS AFFORDING COVERAGE NAlC# INSURED Northgate liquors Andover NSURER A" Safeco 39012 DBA: liquors Plus, Inc. dba: INSURER B. 2288 Bunker lake Blvd. INSURER Co Andover, MN 55304 INSURER D: INSURER E- COVERAGES o THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, N01WITHSTANDING />NY REQUIREMEtrr, TERM OR CONDmON OF />NY COtrrRACT OR OTHER DOCUMEtrr WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID ClAIMS, INSR '!fs?J TYPE OF INSURANCE , POLICY NUMBER Pgk'~ .:~g;w," Pg'i.!fl ~'(fJ,"t~N LIMITS TR GENERAL LlABlLrTY 02BP1582602 01/01/2007 12/31/2007 EACH OCCURREJoK;E $ 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO REN1ED $ 300,000 =0 CLAIMS MADE [!] OCCUR MED EXP (Arry one person) $ 10,000 A PERSONAL & /J.DV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 - GWL AGGREGATE LIMIT APPLIES PER PRODUCTS - COM?IOP AGG $ 1,000,000 I POLICY n ~~g. n LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT - $ ANYALJTO (EaaCcident) - ALL OWNED ALJTOS BODILY INJURY - $ SCHEDULED ALJTOS (Per person) - HIRED AUTOS BODilY INJURY - $ NON-OWNED ALJTOS (Per accident) - - PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO QNl Y - EA ACCIDENT $ ~ ANY ALJTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ 3ESSlUMBRELLA LIABILrTY EACH OCCURRENCE $ OCCUR D CLAIMS MADE AGGREGATE $ $ ==i DEDUCTIBLE $ REl'ENTlON I $ WORKERS COMPENSATION AND I ~~~l~Ws I IOrK- EMPLOYERS' LtABlUTY ER ANY PROPRIETORJPARTNER/EXECUTlVE E.l. EACH ACCIDENT $ OFFICERlMEMBER EXCLUDED? EL DISEASE. EA EMPLOYEE $ ~~~c1:E~~6~r:0NS below EL DISEASE - POLICY LIMIT $ OTHER 02BP1582602 01/01/2006 12/31/2007 $1,000,000 Occurence A llquor liability $2,000,000 Aggregate DESCRlPnON OF OPERATIONS I LOCAnONS IVEHICLES I EXCLUSIONS ADDEO BY ENDORSEMENT I SPECIAL PROV!SiONS location: 13627 Quinn Street, Andover, MN 55304 ~ity of Andover is an additional insured - liquor liability CERTIFICATE HOLDER CAN~~114noN SHOLUl N{'( OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 'THE EXPRAllON DA'lE 'THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAlL City of Andover --1!L DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO 'THE LEFT, Attn: Vicky BUT FALURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LlABlLrTY 1685 Crosstown Blvd N W OF AH'f Kim UPON THE INSURER, ITS AGENTs OR REPRESENTATIVES. Andover, MN 55304 AUTHORIZED REPRESENTATIVE JL~.:/III-- Sharon Holden/GINNY '" ACORD 25(2001/08) FAX: (763)755-8923 @)ACORD CORPORATION 1988 o o c o (E) 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US Mayor and Councilmembers ~ Jim Dickinson, City Administrator a Captain Dave Jenkins - Anoka County Sheriffs Office TO: CC: FROM: SUBJECT: Receive Anoka County Sheriffs Department Monthly Report - Sheriff DATE: October 16, 2007 INTRODUCTION Captain Dave Jenkins from the Anoka County Sheriff s Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the G~ -- DISCUSSION To be verbally presented. ACTION REOUIRED For Council information. Respectfully submitted, Captain Dave Jenkins Anoka County Sheriff s Office .L- ----------- -.-. o o o @) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Special Presentation - Anoka Hennepin School District 11 DATE: October 16, 2007 INTRODUCTION The Anoka Hennepin School District 11 Board has requested the opportunity to present information to the City Council regarding the upcoming referendum vote. DISCUSSION Representatives from the Anoka Hennepin School District 11 Board will be present at the meeting to provide a presentation to the Council and answer any questions the Council may have. Attached you will find a few informational sheets from the School District website. ACTION REQUIRED Receive a presentation from the Anoka Hennepin School District 11 Board. o o Levy and Bond VtJ've Nftl/emoer 6 Citizens will be asked to vote November 6 on a levy and bond to provide funds to operate our schools and update technology that students use. There will be four questions on the ballot - three levy questions and one bond question. They are summarized below. The School Board developed these ballot questions after much discussion with citizens at public meetings in February, March and Mayas well as comments from many citizens through mail, email and phone calls. The ballot questions respond to what citizens said they wanted for their schools. If none of the levies pass, the district will need to cut approximately $41 to $42 million in programs and services for next school year to balance the budget and avoid going into debt. If Question 1 passes, but Question 2 does not, the district will need to cut approximately $12 million for next year. The School Board is now developing a list of cuts that will be made next year if the levy does not pass. The potential cuts will be discussed at public meetings September 13 and 18 and citizens will have the opportunity to comment. The School Board will formally approve the cuts September 24 so voters will know the consequences of a Yes vote and a No vote. The Anoka- Hennepin School Board has scheduled two ~~arings to get input from CItizens on cuts in programs .and services that will be needed If voters do not approve the 1 evy. Sept. 13, 7 p.m. Champlin Park High School Sept. 18, 7 p.m. Blaine High School More details on the election are available on the district's Web site at www.anoka.lu2.mn.us. Sign up for the Backpack Online enewsletter to get updates sent to you byemail. Basic Information about the Anoka- Hennepin Levy and Bond Question Type Purpose Cost per Explanation month* 1 Levy Renew 2002 levy and $3 . Restores 2002 voter-approved levy that is expiring . Adjusts the 2002 levy for inflation to maintain adjust for inflation purchasing power 2 Levy Maintain stability of $16 . Provides financial stability in the budget to protect educational programs educational programs . Serves as a "safety net" to cover shortfalls in revenue from the state . School Board pledges it will not levy the entire amount unless it is needed . This levy can pass only if Question 1 passes 3 Levy Restore transportation, $6 . Restores items cut as the result of a failed levy in 2001: open pools, reduce - Provides transportation for students who live 1 to 2 activity fees, provide miles from school and those under a mile who face traffic hazards technology support - Reopens swimming pools and restores middle school swimming instruction - Cuts high school activity fees in half . Provides support staff for technology needs in all schools . This levy can pass only if Question 2 passes 4 Bond Update technology $3 . Establishes an equitable 5 to 1 ratio of students to computers in all schools . Replaces obsolete K-12 classroom computers and establishes consistent replacement cycle . Equips each secondary school with a distance learning room to cost-effectively provide specialized classes o *Tax estimates are based on a home with an assessed value of $250,000. Anoka-Hennepin School District November 6 Levy and Bond Election Update #1 o The School Board has now approved this list of potential cuts that will be made next year if Levy Questions 1 and 2 are not approved. An estimated $41 to $42 million in cuts will be needed if these questions are not approved. This list was developed after the board took public comment on cuts at two meetings in September. Before these are made, the board directed staff to find all possible ways to economize: "We heard more than once, make sure you get aU the niehels and dimes - even though they are small amounts, they will add up to a larger number. Whatever that amount might be, you can use it to buy down some of these impacts.' Board Chair Michael Sullivan. Preparing this list is the first step in the planning process to enact the large-scale changes needed if Questions 1 and 2 are not approved. This list is not meant to threaten, but to provide information that will help voters make an informed decision on Election Day. Anoka-Hennepin Budget Reduction Options Administration and Support Services 67 o Curriculum and Textbooks 12 Student Support Service 160 High Sehool Teaching 152 Middle School Teaching 168 Elementary Teaching 187 o Close up to six elementary schools, up to two middle schools, and up to one high school (this will require a change in all attendance area boundaries; may change the grade structure at all levels, elementary to K-6, MS to 7-9, HS to 10.12; and may require a change to the school day or the school year) Eliminate administrative interns Reduce school secretaries Reduce district administrators Reduce custodians; reduce cleaning frequency Reduce textbook purchases Eliminate curriculum coordinators in all areas except reading, math, writing and science Eliminate instructional coaches not funded by grants Reduce teacher staff development districtwide Eliminate most elementary and secondary classroom support paraprofessionals Eliminate social workers Eliminate technology support teachers Reduce special education staff Reduce high school counselors Eliminate fee-for-service transportation option Eliminate 152 teaching positions, increasing class size by at least 7 students Implement a new program schedule that provides 48 class terms over four years instead of 64 Eliminate some elective and low enrollment courses such as International Baccalaureate (lB), Advanced Placement, career and technical education, and others Raise activity fees an average of $500 and eliminate activities that do not remain viable with higher fees Substitute study halls for some elective choices Eliminate specialty programs not funded by grants Eliminate 168 teaching positions, increasing class size by at least 8.5 students Eliminate levy-supported advanced math and some elective courses Substitute study halls for some elective choices Eliminate specialty programs not funded by grants Eliminate 187 teaching positions, increasing class size by at least 6 to 12 students (varies by grade and number of sections in school) Eliminate levy snpported talent development teachers Eliminate specialist teachers for art, physical education or music instruction (eliminate one and replace with paras) Eliminate specialty programs not funded by grants TOTAL' : Target Savings $6.1M $L5M $5.4M $10.6M $8.9 M $9.9M $42.3 M Prepared and paid for by Anoka-Hennepin Independent School District 11. This publication is not circulated on behalf of any candidate or ballot question. For more information go to www.anoka.k12.mn.usorcall 763-506-1000. A-H News - 9/26/2007 Page 1 ofl o Sch I Board approves potential cuts Wednesday, September 26th, 2007 The Anoka-Hennepin School Board recently approved a list of potential reductions in staff, programs and services. These reductions will be incorporated into the budget for the 2008-09 school year if referendum levy questions going to the voters November 6 are not approved. Without the levy, the district will face a $41 to $42 million deficit for the 2008-09 school year, This figure includes the loss of approximately $25-$26 million in referendum levy dollars from the five-year levy approved by voters in 2002 that is now expiring, It also includes approximately $4 million from the impact of inflation over the fIVe years of the levy, and approximately $12 million resulting from inflationary costs not covered by state funding. Totaling $42.3 million, the reductions include closing up to six elementary schools, two middle schools and one high school, which would change all attendance area boundaries in the district, Also on the list is elimination of 507 regular education teachers, which would increase class size by six to 12 students, depending on the grade and school. Another 239 positions would be cut including administrators, special education staff, instructional coaches not funded by grants, technology support teachers, counselors, secretaries, paraprofessionals and custodians. The reductions would result in increased class sizes at all grade levels. Class size would increase by six to 12 students at the elementary level, depending on the grade and number of classes at each grade in a particular school. Middle school classes would increase an average of 8.5 students and high school classes an average of seven students. These averages are based on simulations that applied the cuts in staff to actual schools of varying levels and sizes to determine the outcome. The cuts would also result in loss of courses and programs for students. At the elementary level, specialty teachers for one area - art, music or physical education - would be eliminated as well as the Talent Development Program teachers funded by the 2002 levy. At the middle and high school level it is more difficult to say which specific courses would be eliminated because it would depend, in part, on student registration. However, students would have fewer opportunities to take electives. At both middle and high school level, study halls supervised by paraprofessionals may be substituted for some elective choices, A new high school program schedule would be implemented that would reduce the number of class terms a student would take from 64 to 48. Middle school courses supported by the 2002 levy, such as advanced math, as well as some electives would be eliminated. Some elective and low enrollment high school courses such as International Baccalaureate, Advanced Placement and career and technical education courses would likely be eliminated. o High school activities, such as sports, debate and marching band, would be affected by higher fees. Fees would likely increase to cover the actual cost of offering the activity. The increase would vary by activity, but would average approximately $500, Programs that do not remain viable with the higher fees would be eliminated. The fee5 students currently pay do not cover the full cost of the activity. The board took comment from citizens who attended public meetings Sept. 13 and 18 to comment on potential cuts. Board members announced their intention to formally approve a list of cuts so voters would know exactly what is at stake when they vote. The board took this approach for the 2002 levy after voters in 2001 said they didn't fully understand what would be cut if they voted no. As informal discussion of potential cuts has circulated in the district over the past few weeks, some citizens characterized the cuts as a threat or said they didn't believe the district would actually carry them out if the levy was not approved, During the public meetings Superintendent Roger Giroux stressed the reality. "It's frustrating to hear, 'they're bluffing.' Folks, it's $42 million we won't have next year. Regardless of the vote, we have to provide the best education possible," he said. Most citizens who spoke during the hearings said they preferred no cuts, Some suggested that the district first cut the "nickels and dimes" and cut administrators before cutting items that directly impact students, Prior to the 2002 levy, the district made cuts year after year, bying to avoid items that directly impacted students. Since the salaries of teachers and others who work directly with students are the largest share of the budget, it is difficult to make cuts without eliminating teachers and other positions that directly affect students. "The board has always said, 'try to manage through without any cuts to students: and we have always tried to do that," said Dr, Giroux, "People in the hearings said, 'watch your nickels and dimes.' You bet. We have always done that." The district's financial records bear this out. Independent auditors who review the district's finances each year have characterized the district as a "low cost, best buy" for providing an "above average program at a below average cost." Nevertheless, the board directed the superintendent to find small ways to economize. Dr. Giroux promised to "capture anything that will put another teacher in front of the kids." More information about the referendum levy and ballot proposal as well a potential cuts will be mailed to citizens prior to the election. It is also available on the Web site. Click on the following link to reach the Levy 2007 section: www.anoka.k12.mn.usjlevy2007. o http://www.anoka.k12.mn.us/educationlcomponents/whatsnew/default.php?sectiondetai1i... 10/11/2007 o o o @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule EDA meeting DATE: October 16, 2007 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the November 20, 2007 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Update on Economic Development Activities 2. Review Letter of IntentIPurchase Agreements 3. Discuss Redevelopment Opportunities 4. Site Plan Reviews 5. 2008 Budget Review 6. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items ACTION REOUlRED Schedule an EDA meeting at 6:00 pm before the November 20, 2007 City Council meeting. o @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule November Council Workshop DATE: October 16, 2007 INTRODUCTION The Council is requested to schedule a Special Council Workshop for the month of November for a number of miscellaneous business items. DISCUSSION o Potential agenda items for a November workshop have been identified as follows: 1. Comprehensive Plan Update Progress Report 2. 2008-2012 CIP Progress Report and Discussion 3. 2008 Operating Budget and Truth-in-Taxation Presentation Discussion 4. Council Goal hnplementation Items 5. City Administrator Review Other items may be added upon request. ACTION REOUIRED Schedule a Council Workshop, a suggested date is Tuesday November 27th at 6:00 p.m. or another date or time acceptable to the Council. o o Q o @ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: October 16, 2007 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on Public Improvement Projects 4. Meeting Reminders 5. Miscellaneous Activities Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notifY me so an adequate update can be made. DATE October 16.2007 ITEMS GIVEN TO THE,CITY'~QlJNCIL ~ September 2007 Monthly Building Report ~ Hickory Meadows Final Plat ~\~ PLEASE ADDRESS THESE ITEMS AT THIS MEETINGOR<PUTTHEII/ION THE NEXT AGENDA. THANK YOU. G:\STAFF\RHONDAAIAGENDA\CC L1ST,doc , ;j)() JPJL / CITY OF ANDOVER 2007 MontbJ Building Report I I I I TO: , Mayor and City Couneil FROM: Don Olson SEYfEMBER BUILDING PERMITS Permit/Plan Tn Total Valuation 4 Residential $ 8,831.80 $ 323,00 $ 9,154,80 $ 646,000,00 Single Family 4 8,831.80 323,00 9,154,80 646,000.00 Septic - Townhome - 4 Additions 2,289,70 50.15 2,339,85 100,300,00 2 Garages 1,696,20 39,75 1,735,95 79,500.00 2 Basement Finishes 200.00 1.00 201.00 Commercial Building - Pole Bldgs/Bams - 4 Sheds I 450,56 4,85 455.41 9,700,00 Swimming Pools -51 Chimney/StovelFireplace , - 3 Structural Changes 70.50 1.50 72,00 1,500,00 3 Porches 1,033,47 17,95 1,051.42 35,900,00 12 Decks 1,030,40 12,20 1,042,60 24,400,00 Gazebos - Repair Fire Damage - 348 Re-Roof 17,400,00 174.00 17,574,00 78 Siding 3,900,00 39.00 3,939,00 3 Other 1,858,97 45,55 1,904.52 91,100,00 2 Commercial Plumbing 944,62 17,50 962.12 35,000,00 2 Commercial Heating 1,007.46 23,00 1,030.46 46,000,00 I Commercial Fire Sprinkler 59,81 1.45 61.26 2,900,00 Commercial Utilities - Commercial Grading - 468 Total Building Pennits $ 40,773,49 $ 750,90 $ 41,524.39 $ 1,072,300,00 PERMITS PermitiPlan Tax Total Fees Colleeled 468 Building Pennits $ 40,773.49 $ 750.90 $ 41,524,39 Ag Building - 2 Curb Cut 100,00 100,00 Demolition - Fire Pennits - Footing - Renewal - Moving - 20 Heating 1,100,00 10,00 1,110.00 11 Gas Fireplaces 650,00 5,50 655.50 47 Plumbing 3,200,00 23.50 3,223,50 103 Pumping 1,545,00 1,545,00 Septic New - 2 Septic Repair 100,00 1.00 101.00 4 Sewer Hook-Up 100,00 100,00 4 Water Meter 200,00 200,00 Sewer Change OverlRepair - Water Change Over - 7 Sac Retainagc Fee 117,25 117,25 4 Sewer Admin, Fee 15,00 15,00 6 Certificate of Occupancy 60.00 60.00 4 License Verification Fee 20,00 20,00 Reinspection Fee - 13 Contractor License 650.00 650,00 Rental License - Health Authority - 695 TOTALS $ 48,630,74 $ 790.90 $ 49,421.64 $ 1,072,300,00 Total Number of Homes YTD 2007 83 Total Number of Homes YTD 2006 123 Total Valuation YTDI I 2007 $ 22,112,478,60 Total Valuation YTDI I 2006 $ 24,622,823.48 Total Building Department Revenue YfD 2007 $ 456,320,23 Total Building Department Revenue YfD 2006 $ 567,788,44 '" ""c- G !o-$ B~ ~ G U f! · !l~ '5 >,0 Hi ~ .D. 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C-l NZ-< CJ1-l0 ~ -<" ;-10)> "Z (J'l N)>O ~ zO :::00< . ^ fTI )>:::0 N ~ '~ o ~ <:) ~ '"'l Compare the Clear Difference For Yourself V ote Yes on our 92 cent per day Levy November 6th Best Of Times Worst of Times Five years ago voters approved levies that provided If the ballot questions are not approved, we will have stable programs and the base funding that allowed our to cut $42 million from courses, classes, programs, schools to insure quality choices of courses that schools and teaching staff of Anoka-Hennepin appealed to student interest and encouraged school success for all students Five Years With Levy- Promises Kept Future of Our Schools Without Levy Reduced class size from the largest classes in the Revert to having the largest class sizes in the metro-area to the average class size in the metro-area metropolitan area Improved programs and course offerings without No stability with cuts and program changes year after having to cut them year after year year Increased the number of our Advanced Placement We will lose many remedial courses for our most courses, honors courses, College in the School and needy students. We will lose applied learning at the technical/applied learning courses as well as remedial Anoka-Technical Campus with our Secondary coursework for students needing more help. We have Technical Education Program. We will lose critical established initiatives in science and engineering electives in the rigorous course work that is required by most colleges Schools offer comprehensive programs through all Create down time from the instructional day with grades supervised study halls where we once had classes Re-introduce elements of a talent development Elimination of levy supported talent development program that had been eliminated in budget cuts from opportunities previous years Keep and operate our schools without boundary Close elementary and secondary schools and change changes. all school boundaries to accommodate fewer schools. Implement changes to the school day, school year and grade structure Continue to improve the quality, rigor and depth of We will lose our comprehensive curriculum and our programs. We will remain a competitive school provide fewer opportunities than other metro-area district that prepares our students for highly successful school districts. Our students will be at a disadvantage post-secondary learning. when competing with kids from other school districts. If the ballot questions pass we can advance the We will lose over 500 classroom teachers and 300 effectiveness of our schools and the efficiency of other positions such as administrators, para- school operations by making maximum use of professionals, counselors, social workers, secretaries, communication and computer technology custodians and student/technology support positions Student fees for extra-curricular programs will be cut Increase fees for extra-curricular activities and likely in half. lose most activities The transportation program will be restored without Increase in transportation fees or lose fee for service fees . bussing Our swimming pools will be reopened and water Close swimming pools and convert to classroom safety instruction restored to middle school instruction spaces to deal with overcrowded schools Maintain and enhance property values in the school Reduction in property values by 18 to 20% with many district students and families leaving our schools Prepared and paid for by AHL YC, 1342 Cleveland St, Anoka, MN 55303 NOT PAID FOR WITH SCHOOL DISTRICT FUNDS "l;l (;l 'Cl ej zit O~ >-3~ "l;l'Cl i!:5: t::::Ia> '0:1... 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WWW,CI.ANDOVER,MN,US TO: President and EDA Board Members CC: Jim Dickinson, Executive Director FROM: Will Neumeister, Community Develo nt Director ~ SUBJECT: Discuss Letter of Intent / Murli Nagwani (Supplemental) DATE: October 16,2007 Attached please find additional information: . Revised Letter of Intent (one story construction - not two-story as originally proposed) . Photographs of building similar to what Mr. Nagwani is proposing to build. CD October 16, 2007 To: Mr. Will Neumeister City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Foundation Hill Montessori & Childcare RE: Letter of Intent to Purchase Land SELLER: City of Andover BUYER: Griffen Business Holdings Inc. DBA Foundation Hill Montessori and Childcare LEGAL DESCRIPTION: South half of Lot 24, Block 1, Parkside at Andover Station AREA: 42,854 square foot PRICE: Net price of $3.66 per square foot (no brokerage commission needed). The purchase price of above named property is $156,845.64. This price includes all and any assessments for street, curb and gutter, sidewalks, storm sewer, sanitary sewer, and water main. Final sale price shall be adjusted by above amount per square foot if final survey shows area amount other than the area amount proposed in this Letter of Intent. TERMS: If Seller accepts this Letter of Intent, both parties would plan to execute a written Purchase Agreement at which time Buyer shall make a $5,000.00 refundable down payment that will apply toward the final purchase price. POTENTIAL CONSIDERATIONS: At time of Purchase Agreement negotiation Buyer would potentially discuss, including but not limited to items such as, Seller's obligation to install signs at Hanson and Jay as well as Bunker and Jay, to provide clear access to above named property by constructing a road from 139th Lane NW, to pay for leveling the site by moving or bringing in dirt as needed, to clear any hazardous contaminants found on the property. TAXES: All taxes shall be prorated from the date of closing. The property shall be delivered by Seller free of any assessments. DUE DILIGENCE: Buyer shall have six (6) months from the date of execution of Purchase Order to complete its Due Diligence, including but not limited to Environmental, Survey, and Economic Viability. If Buyer is engaged in the process of entitlement, i.e. getting plans approved etc. Seller agrees to extend the closing date by an additional six (6) months. If Buyer cancels this agreement in writing at any point during the first six months of the Due Diligence period, the down payment shall be completely refunded to the buyer within ten working days of receiving written notice of cancellation. CLOSING CONDITIONS: The Seller will be responsible for obtaining City approval of a lot split to subdivide Lot 24, Block 1, Parkside at Andover Station into the parcel that is suitable for the layout of the building and parking lot as anticipated. At closing, Seller shall convey a marketable fee title free of all leases, mortgages and any other encumbrances and restrictions for the portion of the lot that would be used for the day care, and also a cross easement to allow access to the site from 139lh Lane NW. INTENDED USE: Parties acknowledge that the intended use of the property would be to construct an approximate 7,500 square foot building with potential to expand by another 4,000 to 5,000 square foot in future. This building will be used to provide childcarefor children aged 6 weeks to 12 years. ~r TYPE OF BUILDING: Following is conceptual idea for type of building which is s~ject to , change as more information is collected during the due diligence process: "A single story ~ I building supported by standard footings and eMU foundation walls. Four inch thick slab-on- l grade. One room, about 900 sq ft, would have about two-story high ceilings with glass \ exterior walls to house an indoor play area. Steel stud wall framing supporting a sloped wood I I truss roofing system. Exterior enclosure is finished with 25% brick, 50% James Hardie siding and 25% aluminum operable windows. Roof covered with asphalt shingles aluminum soffits, fascia and gutters with downspouts. The interior of the building will be steel stud framing and \ gypsum board. All surfaces will be painted. Carpet everywhere except at kitchen (vinyl), laundry (vinyl) and restrooms (tile). Solid-core wood doors throughout. Cabinets and Uountertops will be plastic laminate. Fire sprinkler, plumbing, HVAC and electrical will be .J design-build to meet state and local codes." Attached is example pictures of buildings that potentially fit this conceptual idea. EXCLUSIVITY: Seller agrees to remove site from the market and will not entertain any other offers solicited or not during the Due Diligence or extended Due Diligence time frame. , BROKERAGE: Both parties acknowledge that there is no broker involved in this transaction. Both parties agree to hold each other harmless for any claims arising from any brokers. NON - BINDING: Both parties acknowledge that this is a Letter of Intent and shall not be binding until both parties execute a written Purchase Agreement. BUYER: Griffen Business Holdings, Inc. DBA Foundation Hill Montessori and Childcare SELLER: City of Andover By: By: Title: Title: Date: Date: .. (--'~..__'I: L-.,:'-- .c.,............. ;,..'" \;.,;,';i_<,.",':~; .~' 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for October 16, 2007 City Council Meeting DATE: October 16, 2007 The City Council is requested to receive the following supplemental infonnation. Discussion Items Item #11. Receive Anoka County Sheriff's Department Monthly Report (Supplemental) - Sheriff Item #12a. City Sign Code Violation -17132 Round Lake Boulevard NW - Administration Closed Session Add-On Item. d. Andover Highway R/W Plat No.3 Negotiations OCT. 15,2007 10: 59AM PAT RO L .- - - -NO. 3690-P. 2/3W B. CITY OF ANDOVER - SEPTEMBER 2007 ITEM SEPTEMBER AUGUST SEPTEMBER YTD 2007 ITD 2006 Radio Calls 879 1,107 8,442 8,766 Incident Reports 870 995 7,854 8,096 Burglaries IS 16 88 119 Thefts 42 54 422 579 Crim.Sex Condo 0 3 10 16 Assault 8 9 70 113 Dam to Prop. 26 22 298 386 Han. Conun. 16 16 121 140 Felony Arrests 7- 17 68 73 Gross Mis. 11 9 68 53 Mis~, Arrests 75 106 594 479 , DUI Arrests 21 14 124 82 Domestic AIr. 13 7 66 48 Warrant Arr. 12 13 99 119 Traffic AIr. 167 171 1,383 1,241 DUI OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: TIME: 00:19 01:28 01;48 16:05 00:54 00:33 01:58 23:57 17:58 02:05 00:59 03:55 23:09 03:56 02:10 14:27 21:48 06:58 23:05 22:56 23:45 7 OCT. 15,2007 10:59AM PATROL NO, 3690-P, 3/3 C. CITY OF ANDOVER- SEPTEMBER 2007 COMMUNITY SERVICE OFFICER REPORT ITEM SEPTEMBER AUGUST YTD 2007 SEPTEMBER YTD 2006 Radio Calls 196 146 1,402 1,466 Incident Reports 128 124 1,014 944 Accident Assists 11 9 90 U5 Vehicle Lock Out 43 , 32 280 296 Extra Patrol 98 119 1,188 2,201 House Checks 0 1 4 108 Bus. Checks 6 9 111 287 Animal CampI. 78 47 '481 454 Traffic Assist 8 12 80 80 Aids: Agency 173 158 1,323 1,641 Aids: Public 41 62 595 784 Paper Service 0 0 0 1 Inspections 0 0 0 0 Ordinance Viol. 0 1 4 6 8 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: City Sign Code Violation - 17132 Round Lake Boulevard DATE: October 16,2007 INTRODUCTION On October 11 th the City of Andover in an attempt to gain compliance with City Code on a sign code violation pursued through the Courts a legal action on resident (Dean Olson) located at 17132 Round Lake Boulevard. A pretrial conference/investigation was ordered at the hearing. Through this process the resident has contacted some members of the City Council that have indicated they would like to discuss this issue further at a Council meeting. Please keep in mind that this issue is in the Courts and the Council should be cautious with discussion. If the Council would like to completely review the sign code, I would suggest this be done at a future workshop meeting. DISCUSSION I have reviewed the code enforcement file and the basic issue is the size of the sign at 17132 Round Lake Boulevard. Mr. Olson can have a sign like he has, but just not the size he has! I have attached the complete City Sign Code for Council review. The section that Mr. Olson is in violation of is 12-15-8 A (6). Staff turned the case over to the City Attorney for prosecution in an attempt to get compliance and we only do this as last resort. The original complaint was made on 12-26-06, communication was made with Mr. Olson and on an inspection on 01-26-07 the sign was gone, but has since reappeared in varying forms with changed language. Subsequent attempts by staff to get Mr. Olson in compliance with the code have been unsuccessful. I will show color pictures of the sign in question as part of a brief presentation at the meeting. ACTION REQUESTED Receive a presentation, discuss and provide direction to Staff. Attachments CHAPTER 15 SIGNS SECTIONS: 12-15-1: 12-15-2: 12-15-3: 12-15-4: 12-15-5: 12-15-6: 12-15-7: 12-15-8: 12-15-9: 12-15-10: 12-15-11: Purpose Scope Permit Required Exemptions Signs Prohibited in All Districts Real Estate Signs Performance Standards Permitted Signs and Standards by Zoning District Signs Allowed by Conditional Use Permit Temporary and Promotional Signs Inspections 12-15-1: Purpose: The purpose of this section is to allow effective signage appropriate to the planned character of each zoning district and to provide minimum standards for the safeguard of life, health, safety, property and public welfare by regulating and controlling the design, quality of materials, construction, type, size, location, and maintenance of all signs and sign structures not located within a building. 12-15-2: Scope: The sign regulations set forth in this chapter shall apply to all structures and all land uses, except as otherwise provided in this chapter. All signs allowed by this chapter shall be limited to on-premise signs, except where otherwise specifically noted. 12-15-3: Permit Required: A permit is required for the installation of any sign in the City except for those exempted in section 12-15-4, A permit application shall be submitted and a fee established by the City Council shall be paid before a permit is issued, There shall be no fee for governmental units or nonprofit organizations. 12-15-4: Exemptions: The following signs shall not require a sign permit, provided that the general sign regulations established in this code are met: A. Election Signs: Election signs are permitted on any private property, Such signs may be displayed from August 1 until ten (10) days after the general election. B. Temporary Governmental Signs: All temporary governmental signs used to control traffic during road or utility construction activities and provide information or warning to the public, C. Private Traffic Circulation Signs: Private traffic circulation signs in parking lots, and pedestrian circulation signs, and traffic warning signs in alleys or other hazardous situations are permitted, provided: 1. Individual signs do not exceed three (3) square feet. 2. The minimum number necessary for purposes intended is utilized. 3. Such signs are utilized exclusively for purposes intended and permitted, (Amended Ord. 8, 10-21-1970) D. Normal sign alteration and maintenance shall not require a sign permit, including: 1. The changing of the copy or message on a reader board sign, or changing a message on theater marquees, 2. Maintenance, painting, repainting or cleaning of a sign unless a structural change is made. 12-15-5: Signs Prohibited in All Districts: The following signs shall not be erected within the city: A. Any sign that, by reason of position, shape, movement or color, interferes with the proper functioning of a traffic sign or signal or which constitutes a traffic hazard. B. There shall be no flashing or revolving sign in the front setback area within one hundred twenty five feet (125') of a street intersection (as measured from intersecting right of way lines) or within one hundred twenty five feet (125') of a residential district, except where such sign in no way constitutes a traffic hazard. C. Signs painted directly on a stone or on the outside wall of a building or any sign affixed to a fence, tree, or utility pole. D. Roof signs, roof advertising symbols, roof logos, roof statues, or roof sculptures. No sign shall extend above the roofline. E. Signs within the public right of way or easements, except as authorized by the governing body. F. Audible signs. G. Billboard signs, H. Signs displayed on parked semi-trailers used primarily for advertising purposes. I. Any sign which contains information, whether written or graphic, that is obscene in nature, J. All signs not expressly permitted or exempted under this chapter. 12-15-6: Real Estate Signs: Signs advertising the availability of property for sale, lease, or rent shall be allowed in all districts, subject to the following provisions: A. All real estate signs shall be subject to the provisions of this chapter, except herein provided. B. All signs shall be removed within seven (7) days after the completion of the advertised sale or lease. C. Signs advertising new residential or commercial developments are permitted, provided that: 1. Such signs do not exceed thirty-two (32) square feet in size. 2. There shall be no more than one such sign per street frontage of the development. D, Signs offering individual properties, either land and/or buildings, for sale, lease or rent shall be limited to six square feet in size. One such sign shall be permitted per lot. A sign permit is not required for the placement of these signs, 12-15-7: Performance Standards: A. Construction Requirements: All signs shall be in compliance with applicable provisions of the Andover Building Code. Every person engaged in the business of erecting signs in the city is required to have a valid contractors license issued by the Building Department. B. Maintenance And Repair: All signs shall be maintained so as not to be unsightly or create hazards to the public health, safety, or general welfare. All signs, together with their supports, braces, guys and anchors, shall be kept in good repair and in a proper state of preservation. The display surfaces of all signs shall be kept neatly painted or posted at all times, The City may order the removal of any sign that is not properly maintained, C. Obsolete Signs: Any sign that no longer advertises or identifies a bona fide business conducted or product sold on the premises shall be removed by the property owner within thirty (30) days after written notification from the Zoning Administrator. Support posts and frames that no longer contain signage must be removed by the property owner within six (6) months after written notification from the Zoning Administrator, D. Size and Placement Standards: 1, Illuminated signs located within fifty feet (50') of a residential district lot line shall be diffused or indirect so as not to reflect direct light into adjacent residences. 2, In all districts, any portion of any sign exceeding four (4) square feet shall be set back a minimum of ten feet (10') from any street right of way line and five feet (5') from any residentially zoned property line. 3. Projection: Signs may project a maximum 2 feet into a required building setback area. 4, Automobile service stations may erect one pylon or pedestal sign not to exceed twenty five feet (25') in height in a setback area, provided no part of any such sign shall be closer to the side lot lines than the required side yard setback, nor within five feet (5') of the rear lot line or any street right of way. 5. Multi-faced signs shall be permitted, with the maximum square footage on each side, Multi-faced signs shall not exceed two (2) times the area of single faced signs. 6. All corner and double frontage lots shall be considered as having two (2) front lot lines for application of regulations pertaining to signs. E. Area Identification Signs: Area identification signs, including off site signs, shall be permitted in all districts subject to the provisions of this chapter and with the following conditions: 1. The sign shall not be separated from the area or project it identifies by an arterial roadway. 2, The sign shall be within 500 feet of the project it is identifying, 3. The sign shall not be included in the total signage permitted for the property on which it is located. 4, The owner of the property where the sign is to be placed shall give written permission for the sign to be placed on their property. 5, All area identification signs shall be identified on the plat or commercial site plan. F. Ball Field and Scoreboard Advertising Signs: Ball field advertising and scoreboard advertising signs shall be permitted in all districts subject to the provisions of this chapter and with the following conditions: 1. Ball field advertising signs shall not be visible from adjacent residential properties when viewed at ground level. 2. Ball field advertising signs in City parks shall be subject to the City of Andover Park Advertising Policy. 3. Scoreboard advertising signs shall be placed in such a way so as to minimize to the greatest possible extent the exposure to adjacent residential properties. 4, Ball field and scoreboard advertising signs shall not be illuminated when not in use for ball games. 12-15-8: Permitted Signs and Standards by Zoning Districts: Signs shall be permitted by zoning district in accordance with the following standards: A. Residential Districts: 1, Type: Area identification, ball field advertising, institutional, residential identification, scoreboard advertising, temporary, any sign exempted in section 12-15-4. a. Portable, trailer based temporary signs shall be permitted for governmental or institutional uses only. 2. Style: Combination, freestanding, wall. 3. Number: One per lot frontage. 4. Height: Not over ten feet (10') above grade except as otherwise provided herein. 5. Illumination: Indirect or diffused lighting of signs is permitted. 6. Size: a. Residential identification and temporary, as follows: Parcels (Land) Size Maximum Square Feet Per Dwelling On parcels less than 5 4 acres On parcels of 5 acres 16* but less than 20 On parcels of 20 acres 20* or greater *Signs greater than four (4) square feet on parcels of land five (5) acres or more in size shall only identify agricultural related uses, b. Institutional Signs: Institutional signs up to thirty-two (32) square feet shall be permitted. Sixty-four (64) square feet of sign age is permitted for multiple frontage lots. c, Area Identification Signs: One freestanding sign shall be allowed at each street entrance to a subdivision provided: (1) The area for development is larger than five (5) acres; (2) All signs shall be identified on the preliminary plat. (3) The maximum square footage of the sign is thirty- two (32) square feet. ' (4) The sign is located ten feet (10') from any property line. B. General Recreation (GR) and Limited Business (LB) Districts: 1. Type: Area identification, ball field advertising, business identification, institutional, scoreboard advertising, temporary, any sign exempted in section 12-15-4. 2, Style: Combination, freestanding, illuminated, wall. 3, Height: No taller than the highest outside wall of building, or twenty- five feet (25'), whichever is less. 4. Size: a. The aggregate square footage of sign space per lot shall not exceed the sum of two (2) square feet per front foot of building. b. No single sign shall exceed two hundred (200) square feet. c. No individual business signs shall be arranged so as to create one integrated sign that exceeds two hundred (200) square feet in size. C, Shopping Center (SC) and Neighborhood Business (NB) Districts: 1, Type: Area identification, ball field advertising, business identification, institutional, scoreboard advertising, temporary, any sign exempted in section 12-16-4. 2, Style: Combination, flashing, freestanding, illuminated, wall. 3. Size: a. The aggregate square footage of sign space per lot shall not exceed the sum of three (3) square feet per front foot of building, b. No single sign shall exceed one hundred (100) square feet except area identification signs, which shall not exceed three hundred (300) square feet. 4. Height: No taller than the highest outside wall or parapet or twenty-five feet (25'), whichever is less. D. General Business (GB) Districts: 1. Type: Area identification, ball field advertising, business identification, institutional, scoreboard advertising, temporary, any sign exempted in section 12-16-4. 2. Style: Combination, flashing, freestanding, illuminated, wall. 3. Size: a. The aggregate square footage of sign space per lot shall not exceed the sum of four (4) square feet per front foot of building. b, No sign shall exceed two hundred fifty (250) square feet, except area identification signs, which shall not exceed three hundred (300) square feet. 4. Height: No sign shall be more than twenty five feet (25') above grade, E. Industrial (I) Districts: 1, Type: Area identification, ball field advertising, business identification, scoreboard advertising, temporary, any sign exempted in section 12-16-4. 2. Style: Combination, flashing, freestanding, illuminated, wall. 3. Size: a. The aggregate square footage of sign space per lot shall not exceed the sum of four (4) square feet per front foot of building, b. No sign shall exceed three hundred (300) square feet. 4. Height: No sign shall be more than twenty-five feet (25') above grade. 12-15-9: Signs Allowed By Conditional Use Permit: A. Permitted Signs: The following signs shall be allowed by conditional use permit: 1. Marquees of any type, with or without signs. 2. Signs on benches (not in city parks), newsstands, cabstand signs, bus stop shelters and similar places. 3. Real estate signs over thirty-two (32) square feet per lot frontage and exceeding other sign area limits in business and industrial areas. 4. Institutional signs in residential districts with an aggregate square footage exceeding thirty-two (32) square feet and/or more than one sign per lot frontage, provided: a. The sign is located ten feet (10') from any property line. b. The aggregate square footage of sign space shall not exceed one hundred (100) square feet. c. The sign shall be of the following styles: combination, freestanding, or wall. d. The sign shall be located at least one hundred thirty feet (130') from any residential structure, 12-15-10: Temporary and Promotional Signs: The following signs are permitted, subject to the provisions of this chapter: A Temporary Signs: Temporary signs shall be permitted in any district in any yard area except, that: 1, Such sign shall not be within ten feet (10') of any street right-of- way or within five feet (5') of any other lot line. 2. There shall be no more than one (1) such sign per business. 3. The total area of such signs shall not exceed thirty-two (32) square feet. Non-institutional signs in residential districts shall be limited in size as outlined in section 12-16-8-A-6 of this code. 4. A maximum of 30 days of temporary signage is permitted per business per year. B. Promotional Signs: The City Administrator or designee may approve signs or other devices that do not comply with the standards of this title when they are found to be in conformance with public health, safety, and welfare. Such signs or devices may be used to attract attention, special promotional events (grand openings, carnivals, craft shows, flea markets and other similar events). Such events shall not exceed ten (10) calendar days per year. Examples of the signage and devices that may be approved in this manner are spotlights, skytrackers, balloons, and similar devices. Such signage shall not be counted against the permitted 30 days of temporary signage. (Amended Ord. 8, 10-21- 1970; amd. 2003 Code) C. Temporary Real Estate Signs- The City Administrator or designee may approve temporary, off-site real estate signs. 12-15-11: Inspections: Upon proper presentation of credentials, the Building Official or his duly authorized representatives may enter at reasonable times any building, land or structure in the city to inspect or re-inspect any signs. (Amended Ord. 8, 10-21-1970)