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HomeMy WebLinkAboutOrd. 216 - City Administrator Position CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. 216 An Ordinance repealing Ordinance No. 31 adopted September 16,1975 and Ordinance No. 31A adopted May 13, 1976. AN ORDINANCE ESTABLISHING THE POSITION OF CITY ADMINISTRATOR AND DEFINING DUTIES AND RESPONSIBILITIES The City Council of the City of Andover hereby ordains as follows: The position of City Administrator is hereby established providing for the Administrator to be the Chief Administrative Officer of the municipality. Section 1. Position Summary. Directs and manages all City operations as delegated by the City Council within the parameters of-state statute and City policy to ensure the effective and efficient operation of all City departments through a subordinate department head structure; Serves as primary liaison with the City Council to inform them of relevant projects and issues. Recommends policy changes and communicates council decisions to appropriate . City staff. Guides the development and implementation of departmental management, human resource and labor relations policies and practices. Serves as the City's key representative in cooperative efforts with other governmental orprivate entities. Responds to citizen questions and complaints either directly or through appropriate personnel. Reports to and serves at the discretion of the elected mayor and council. Exercises supervisory authority over all City employees, through a department structure. Oversees all hiring, promotion, and termination recommendations as well as rewards, discipline, grievances, training, performance appraisal and other employment conditions. Directs and oversees the development of annual City budget and periodically monitors revenues and expenditures against approved budgets to ensure the soundness of City finances. Section 2. Maior Areas of Accountabilitv. Supervise directly or indirectly all personnel of the City, making recommendations to the City Council regarding employment and dismissal. Budgeted temporary personnel may be hired and discharged by the City Administrator. Administer personnel matters for the City consistent with City personnel policy. Develop and issue administrative rules, policies and procedures necessary to ensure the proper functioning of all departments. Negotiate or delegate the negotiation of terms and conditions of employee labor contracts for presentation to the City Council. Inform the City Council on matters dealing with the administration of the City and prepare and submit to the City Council for adoption an administrative code encompassing the details of administrative procedurc (personnel policy). Attend and participate in all meetings ofthe City Council. Coordinate the preparation of, the City Council, Planning and Zoning and Park Commission agendas. Recommend to the City Council such measures as decmed necessary for the wetfare of the citizens and the efficient administration of the City. May attend at own discretion or at the direction of the Council, other committee and commission meetings. Represent the City at functions as directed by the Council. Maintain good public relations with the citizens of the community. Consult with officials of both public and private agencies as maybe required, while maintaining knowledge offederal, state and. county programs' whichaffectthe municipality. Oversee the preparation of annua:lfiscalbudgetandcapital improvement piaU'; Maintain financial guidelines for the City within the scope of the approved budget and capital program. Ensure reports are submitted to the Council on the financial condition of municipal accolmts, and ensure the annual financial statement is prepared in accordance with Minnesota Statutes~ Supervise the purchasing function of the City, by ensuring all purchases are in accordance with approved municipal budgets. Has the aut...lJ.ority to sign purchase orders for routine services, equipment and supplies for which the cost does not exceed one thousand dollars ($1,000). Present to the City Council all claims resulting from orders placed by the City for Council audit. Negotiate or delegate contract negotiation responsibilities for and kind of merchandise, materials, equipment or construction work for presentation to the City Council. Coordinate municipal programs and activities as directed by Council. Monitor all consultant and contract work performed for the City. Coordinate the activities of the City attorney. Take an oath of office, be bonded at City expense with a position bond to indemnify the City. 2 Perform such other duties as prescribed by law, required by ordinance, resolutions adopted by the Council and as apparent or assigned. Section 3. Backl!round and EXDerience. Bachelor's degree (Master's degree preferred) in public or business administration, finance, economics or related field and ten years experience in municipal government administration with at least five years in a responsible management position. Considerable knowledge of mlmicipal government operations, procedures, public relations, finances, purchasing and all adminis~rative requirements forproper municipal operation. Have knowledge of or access to ail laws affecting the municipality. Have the ability to provide harmonious relations with municipal employees and the general public. Have the ability to plan development, to collect material and analyze for reporting and to conduct and implement standards of procedure, operation and organization. Exceilent oral and "'Titten communication skills. Bondable at City expense, through a position bond whichwilLindemnify the City. Section 4. Term of Office.. The administrator shall be chosen by the City Council solely on the basis of training, experience and administrative qualifications. The City Administrator shall be appointed for an indefinite period by a majority of the City Council and may be removed from office only by a majority of the City Council in accordance with the rules and procedures set forth in the City personnel policy. Adopted by the City Council of the City of Andover on this 17th day of .March. 1998. ATTEST: CITY OF ANDOVER ~tI~ Victoria V olk, City Clerk 3 CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA ORDINANCE NO. 216 SUMMARY AN ORDINANCE ESTABLISHING THE POSITION OF CITY ADMINISTRATOR AND DEFINING DUTIES AND RESPONSIBILITIES. STATUTORY AUTHORIZATION AND POLICY Statutory Authorization This ordinance is adopted pursuant to the authorization and policies contained in Minnesota Statutes, Chapter 105, Minnesota Regulations, Parts 6120.2500.6120.3900, and the planning and zoning enabling legislation in Min...'lesota Statutes, Chapter 462. Policy The purpose of this ordinance is to establish the position of City Administrator who reports to and servesatthe discretion of the elected mayor and counciL Directs and manages all City operations as delegated by the City Council within the parameters of state statute and City policy to ensure the effective and efficient operation of all City departments. Jurisdiction The provisions of this ordinance shall apply to the City of Andover. Enforcement The City Council shall have the authority to enforce the provisions of this ordinance. Interpretation Interpretation of the provisions of this ordinance shall be held to be the minimum requirements and shall be liberally construed in the favor of the governing body and shall not be deemed a limitation or repeal of any other powers granted by State Statutes. Abrogation and Greater Restrictions It is not the intent of this ordinance to repeal, abrogate, or impair any existing easement, covenants or deed restrictions. However, where this ordinance imposes greater restrictions, the provisions of this ordinance shall prevaiL All other ordinances and inconsistent with this ordinance are hereby repealed to the extent of the inconsistency only. A printed copy of this ordinance is available for inspection by any person during regular office hours of the City Clerk and at the Andover Branch of the Anoka County Library. Adopted by the City Council of the City of Andover on this 7th day of April. 1998. ATTEST: CITY OF ANDOVER J~ tf~ Victoria V olk, City Clerk