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HomeMy WebLinkAboutSeptember 20, 2007 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755.5100 FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US Park & Recreation Commission Meeting September 20, 2007 8:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (9/6/07) 4. Update of Scoreboard at Prairie Knoll Park/06-39 5. Consider Security Light at Chesterton Commons Park 6. Review of Joint Meeting with City Council 7. 8. Chair's Report 9. Adjournment ~ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US PARK AND RECREATION COMMISSION MEETING - SEPTEMBER 6. 2007 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on September 6, 2007, 7:32 p,m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota Commissioners Present: Chair Dan Masloski, Jeremy Boyer, Ted Butler, Bill Hupp, Jim Lindahl, Peggy Scott, and Tony Kowalewski Commissioners Absent: None. Also Present: Assistant Public Works Director, Todd Haas RESIDENTS FORUM There were no comments at this time. APPROVAL OF MINUTES The following change was made to the minutes of August 16,2007: Page 2, eighth paragraph: "The City could add to the MUSA in the future, but would have to prove it would not impact the capacity for future sanitary sewer trunk lines." Motion by Butler, seconded by Kowalewski, to approve the August 16, 2007 Park Commission minutes as presented. Motion carried on a 7-ayes, O-nays, O-absent vote. CONSIDER UPDATE OF ANDOVER PARK DEDICATION STUDY/06-46D, CONTINUED Mr. Haas indicated that he would be presenting the study to Council in two weeks. Table 4 on page 10 had been expanded to discuss the reason the population was not increasing was that because the number of people per household would decrease. He asked the Commission to read the section in detail. DISCUSS ANDOVER STATION NORTH BALL FIELD FACILITY/STATUS OF PLAYGROUND EQUIPMENT/07-16 Regular Andover Park & Recreation Commission Meeting Minutes - September 6, 2007 Page 2 Mr. Haas stated that he and Mr. Dickinson visited the site and found that if the playground was located near the third baseline and parking lot it would still require a fence. Commissioner Hupp suggested along the third baseline toward the dugouts. Mr. Haas responded that it appeared wider as you went west. He admitted Council would probably make the decision themselves. He would present all the options to them. Commissioner Lindahl regretted that the equipment would require complete enclosure. Commissioner Hupp mentioned that if the drainage issue could be mitigated, it could be located between the middle and west fields. Commissioner Lindahl answered that the Commission had explored that option, but it would receive too much traffic from the dugouts. Commissioner Hupp noted that it would provide easy access for neighbors. Commissioner Kowalewski added that it was important to express the Commission's concern for safety. Commissioner Lindahl responded that he did not want it to look like a cage. Chair Masloski inquired if staff could find a way to keep it in budget. Something was needed for the eastern wall, both a direct fence and a fly fence. Commissioner Kowalewski noted it could be expanded at a later date. Mr. Haas stated that he would speak with the League of Minnesota Cities. He mentioned there would be sales for playground equipment in the fall, and perhaps money could be saved on the equipment. Commissioner Butler expressed concern that something was needed to discourage kids from going into the parking lot. Even a hedge would help. Mr. Haas reviewed that the proposal was for $85,000 for the entire package. He would try to reduce it the cost. UPDATE OF JOINT MEETING WITH CITY COUNCIL Chair Masloski stated the Joint Meeting with Council would be on September 20,2007. Mr. Haas noted that they would review the CIP. He would be speaking with staff about any additional recommendations. The dock at Kelsey Round Park needed to be replaced. In addition, a resident concerned about the Skate Park was present to address the Commission. Regular Andover Park & Recreation Commission Meeting Minutes - September 6, 2007 Page 3 Eric Pip of 1435 140th Lane N.W. expressed his interest in the Skate Park. He and his peers would like to see a permanent skate park perhaps behind the school. Recently, he had been frequenting the skate park at Sand Creek. Commissioner Lindahl inquired if it was a Tier I or Tier II. Mr. Haas answered it was a Tier I. Commissioner Lindahl stated that the Commission was looking at concrete structures. Commissioner Hupp questioned Mr. Pip about the types of equipment and materials that were desired. Mr. Pip responded the half-pipe and others. He liked the material used at the Church because it was smooth. Chair Masloski asked Mr. Pip to estimate the number of skaters present on a typical day. Mr. Pip answered that he could not supply a number, but it was considerable. Chair Masloski explained that ifhe could gather several other users, to organize and address the issue with the City, they could move on the issue quicker. Commissioner Hupp stated he could discuss with his friends the types of equipment that would be best for the skate park. Chair Masloski added that they could discuss it with the City Council. Commissioner Kowalewski suggested making an announcement at school, and at Oakview. Chair Masloski thanked Mr. Pip for his interest and attendance at the meeting. He inquired of the commissioners if a regular meeting should take place before or after the Joint Meeting. It was agreed that the regular meeting would take place after the Joint Meeting with Council. Commissioner Lindahl suggested canceling the meeting if the Joint Meeting extended beyond 1 0:00 p.m. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. He noted the lights were working at Andover Station North. He stated that a buoys would be installed soon and the dock was in at the Crooked Lake Boat Landing. Commissioner Butler stated it looked excellent. Mr. Haas indicated he was informed by adjacent neighbors of Terrace Park that the basketball court was being used. He inquired if there were comments from commissioners concerning Strootman Park. Regular Andover Park & Recreation Commission Meeting Minutes - September 6, 2007 Page 4 Commissioner Lindahl stated there were no benches in the dugouts, in addition there were markings for one field but not the other one. Mr. Haas responded that the field was designed for youth under 10, but it was made to be flexible for older kids. A blacktop driveway apron at the entrance would be installed soon to minimize erosion. Commissioner Lindahl suggested a second security light at the entrance near the street. CHAIR'S REPORT Commissioner Kowalewski noted that the bat holders at Sunshine Park needed to be replaced. Mr. Haas answered that it was the responsibility of the associations to replace the bat holders. Commissioner Kowalewski indicated that the trail segment from Sunshine Park to Andover High School needed a light at the crosswalk. Mr. Haas responded that in the past, the money would have come out of the park dedication fee, but he recommended calling the Anoka County Highway Department because they would be able to address it more effectively. Commissioner Lindahl inquired if there was a listing of associations with their contacts that met the requirements for resident's information. Mr. Haas stated there was a list that was continually updated at the front desk at City Hall. Commissioner Hupp inquired if the City had remotes for the scoreboards at Prairie Knoll. Mr. Haas answered that the football association had purchased one set, and the City would soon have a second set. Commissioner Kowalewski inquired if there would be training for the remote and if it was stated that only adults were authorized to use them. Commissioner Hupp noted that there were instructions with the remote. He also questioned if football association would be using the west field at Andover Station North. Mr. Haas answered that the associations are responsible to assign the teams that would be using the west field. Mr. Hupp inquired if there was a Little League team in Andover. Mr. Haas responded that there were only the teams of the Andover Baseball Association. Commissioner Boyer questioned ifhe could add to the CIP, because there were several repairs needed. Chair Masloski noted there was a philosophy that the Park Dedication funds were for beginning parks and maintenance would come out of the Public Works budget Regular Andover Park & Recreation Commission Meeting Minutes - September 6, 2007 Page 5 Commissioner Butler noted that October 8, 2007 would be the next Community Center Meeting. He mentioned that the concessions at Sunshine Park were going welL Chair Masloski stated that neighbors adjacent to Chesterton Commons reported noise after hours, and mentioned kids climbing fences and swimming in residents' swimming pools. A light was needed. He recommended looking at the numbers and discussing it at the next meeting. He asked the residents to petition. Mr. Haas stated that the Memorial Plaque Policy had been approved by CounciL ADJOURNMENT Motion by Lindahl, seconded by Butler, to adjourn the meeting at 8:13 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Respectfull y Submitted, Brigette Blesi, Recording Secretary TimeSaver Off Site Secretarial, Inc. ~ NDOVli 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Park Coordinator SUBJECT: 4. Update of Scoreboard at Prairie Knoll Parkl06-39 DATE: September 20, 2007 INTRODUCTION This item is in regard to the status of the scoreboards at Prairie Knoll Park, Project 06- 39 as requested by the Park Commission. DISCUSSION At this point the scoreboards are working and are being used by the Andover Football Association (AFA). The City Engineer and the City Electrical Engineering consultant have made final inspection of the conduits and wiring, etc. There are a few items that will need to be taken care of before the City can give its final approval. AFA and the Electrical contractor that performed the work, are aware of these items that need to be corrected. As far as to the status of the controllers, ADA has purchased 2 controllers (1 for each . field) to own for themselves. AFA is looking to purchase 2 more controllers for the City in case other associations would like to use the scoreboards, AFA will most likely be making a request to the City to be reimbursed for the 2 controllers. ACTION REQUIRED No action is necessary. Respectfully submitted, ~/~ Todd J. Haas ~DbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Park Coordinator SUBJECT: 5. Consider Security Light at Chesterton Commons Park DATE: September 20, 2007 INTRODUCTION This item is in regard to considering a security light at Chesterton Commons Park. DISCUSSION Attached is an outdoor lighting proposal for a security light at Chesterton Commons Park, which is estimated at $1782.00. The location of the light would be near the northwest corner of the playground equipment and the trail. BUDGET IMPACT If the Park Commission agrees to move forward to installing a security light, it would be funded from the 2007 miscellaneous fund which currently has about $9,000 available. ACTION REQUIRED As determined by the Park Commission. Respectfully submitted, ~/~ Todd J. Haas Outdoor Lighting Proposal I Fee Statement 14601 Ramsey B"tJlevard Ramsey. Minnesota 55303 763.323.2600 Fax: 763.323.2603 1.800.642.1672 www.connexusenergy.com info@connexusenergy.com .t.( CONNEXUS~ "'-' ENERGY . - Your Community Energy Partner September 17, 2007 ANDOVER CITY OF' Attn: Melissa Rustman 1685 CROSSTOWN BLVD NW ANDOVER, MN 55304.2612 RE:Outdoor Lighting proposal for STREET LIGHTS Account: 386026/176201 Workorder: 07-16686 Representative: Jennifer S This proposal includes the cost of all material and labor to install the outdoor lighting system at STREET LIGHTS, and is valid for 120 days. The system will be Connected before your electric meter, and win qualify for Connexus Energy's Outdoor Lighting Energy & Maintenance rate. This rate adheres to Connexus Energy's published rate schedule, and is ,subject to change. Connexus Energy will provide full maintenance on the luminaire(s) and pole(s} for a period of 25 years (SUbject to the terms and conditions of ConnexusEnergy's outdoor lighting policies). Enlcosed is a copy of the design exhibit for your review. Please indicate your acceptance of this proposal and design by signing on the line below and returning one copy in the envelope provided. Due to the long lead time required to obtain materials, please return this document at your earliest convenience. The charges listed below are subject to the terms and conditions of Connexus Energy's credit guidelines. There could be additional charges, for winter construction, if your ouldoorlighting system is installed between November 1st and April 1 sl. Connexus Energy reserves the right to revise charges due to circumstances beyond our control. Connexus Energy is nol responsible for restoring, 10 its original condition, the lawn, yard, land, etc" which might be disturbed during installation. We will, however, make all reasonable attempts to minimize site damage during installation. Type' . FOOTAGE PER QUOTE - COMPLETE FIXTURE Quantity 130 FT 1 EA Cost Tot Charge Amt Paid . $620 $ 806.00 $0.00 $ 976.00 $ 976,00 $0.00 Subtotals: $ 1,782.00 $0.00 Amount Due: $ 1,782.00 Comments: (1) 100 watt HPS Traditionaire fixture, installed on a smooth fiberglass pole at Chesterton Commons ..park. Sincerely, Jennifer Sweeney Outdoor Lighting Specialist Signature Date Print Name Title