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HomeMy WebLinkAboutJune 22, 2006 C ! r Y 0 I, NDOVE 1685 CROSSTOWN BOULEVARD N. W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Special Park & Recreation Commission Meeting June 22, 2006 7:30 P.M. 1. Call to Order 2. Resident's Forum 3. Approval of Minutes (June 1, 2006) 4. Public Hearing/2007-2011 Parks Capital Improvement Plan 5. Review Outstanding Items 6. 7. Chair's Report 8. Adjournment \ ce.. ... -f' ,<,...0 (. .r L'V' (G0 \.. i__ : T" \- () F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Park & Recreation Commission CC: FROM: Todd Haas, Parks Coordinator SUBJECT: 4. Public Hearing/2007.2011 Parks Capital Improvement Plan DATE: June 22, 2006 INTRODUCTION The Park & Recreation Commission is to hold a public hearing to allow the public to comment on 2007-2011 Parks Capital Improvement Plan. DISCUSSION Attached is the most updated projected fund balance that was prepared by the Finance Department and based on the proposed improvements that were discussed at the last meeting of June 1 st. Those proposed improvements are listed below based on the anticipated park dedication fees (See attached). 2007 A. B. C. D. Andover Station North Park . $20,000 for 3 new bleachers . $65,000 for playground equipment . $300,000 for lighting the 2 larger fields with the possibility of lighting the easterly smaller field Total $385,000 Crooked Lake Boat Landino . $62.500 for reconstructing the parking lot and boat ramp. Note: The MNDNR will fund the other $62,500 in either 2007 or 2008. Total $62,500 Terrace Park . $55,000 for constructing a paved parking lot with concrete curb and gutter along with a new basketball court Total $55,000 Total Strootman Park . $40.000 for relocating the ball field and installing new fencing $40,000 E. Miscellaneous Items . $25.000 Total $25,000 Total proposed improvements for 2007 = $567,500 2008 A. Sophies South Park . $75.000 for new playground equipment and basketball court. Total $75,000 B. Woodland Crossinq Park . $57.000 for new playground equipment Total $57,000 C. Fox Meadows Park . $25,000 for new playground equipment for ages 2-5 years Total $25,000 D. Andover Station North Park . $35.000 for new playground equipment Total $35,000 E. Miscellaneous Item . $25.000 Total $25.000 Total proposed improvements for 2008 = $217,000 2009 A. Andover Lions Park . $85.000 to install outfield fencing and an irrigation system Total $85.000 B. Miscellaneous Items . $25.000 Total $25,000 Total proposed improvement for 2009 = $110.000 2010 A. Hawkridqe Park . $500.000 for new well, warming house, irrigation system, playground equipment, bleachers, etc. Total $500,000 B. Prairie Knoll Park · $150.000 pave and curb the existing gravel parking lots Total $150,000 C. Miscellaneous Items . $25.000 Total $25,000 Total proposed improvement for 2010 = $675,000 2011 A. Miscellaneous Items . $25.000 $25,000 Total Total proposed improvement for 2011 = $25,000 Note: The meeting agenda was placed in the Anoka Union newspaper last week. Also, I did a presentation on QCTV that should have been played during that past week or so regarding the parks that are being considered for improvements in 2007. ACTION REQUIRED The Park Commission is requested to hold a public hearing regarding the 2007-2011 Park CIP and recommend to the City Council improvements that are to be made. Respectfully submitted, ~f-- CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2006 2007 20G8 2009 2010 2011 TOTALS Projected Sources of Revenue Park Dedication Fee $2,425 per unit platted units 100 50 50 50 50 50 Anticipated Part. Dedication Fee $ 242,500 $ 121.250 $ 121.250 $ 121.250 $ 121.250 $ 121,250 $ 848,750 Commercial! Residential. Andover Station N 176.420 60.390 78,733 78,733 l00,DOO 514,276 DNRGrant 62.500 &2,500 Capital Projects Levy - Park Improvements 52,800 52,800 52,800 52,800 52,800 52,800 316,800 Total Revenues Available 471,720 316,940 252,783 252,783 274,050 174,050 1,742,328 Projected Commitments Annual Miscellaneous Projects 25,000 25,000 25,000 25.000 25.000 25,000 150.000 Debt Service Payment 52,800 52,800 52,800 52,800 52.800 52.800 316,800 Andover Community Center Contribution 50,000 50,000 Andover Station North Ballfields 70,000 385.000 35,000 490.000 Country Oaks West Park 42,188 42,188 Prairie Knoll Pari< 35,000 150.000 185,000 Woodland Estates 4th 15,000 15,000 Fox Meadows Park 10,000 10.000 Oakview Park 50,000 50,000 Strootman Park 40.000 40.000 Terrace Park 55.000 55,000 Crooked Lake Boat Landing .125.000 125,000 Woodland Crossing Park 57.000 57.000 Sophies South Parl< 75,000 75.000 Forest Meadows Pari< 25,000 25,000 Andover Uons Park 85.000 85,000 Hawkridge Parl< 500,000 500,000 Total Commitments 349,988 682,800 269,800 162,800 727,800 n,800 2.270,988 Revenues Over (Under) Expenditures 121,732 (365,860) (17,017) 89,983 (453,750) 96,250 Fund Balance as of December 31, 2005 248,757 Fund Balance Brought Forward 370,489 4,629 (12,388) n,595 (376,155) Ending Fund Balance. $ 370,489 $ 4,629 $ (12,388) S n,595 $ (376,155) S (279,905) *Target - 10% of CUlTent years commitments to create a contingency for any project overages. Capital Plan City of Andover, MN 2007 thru 2011 Type Improvement Useful Life 30 Years + Category Park Improvements Priority I - High Contact City Engineer Department Park & Rec - Projects Project # 07-45001-01 Project Name Andover Station North Complex Description Continued development and construction of an AthleticIPark Complex south of the WDE site. With the fields due to be completed in the fall of 2006; bleachers and playground equipment will be necessary. In order to maximize the usage of the fields, lighting of the two larger fields is necessary with the possibility oflighting the third and smaller field. 2007 - $20,000 for 3 sets of bleachers, $65,000 for playground equipment and $300,000 to light the 2 larger fields and possibly the smaller field. 2008 - $35,000 for playground equipment Note: Parkin would be shared with the businesses. Justification I The hleachers are necessary to allow the spectators to enjoy watching the games without having to stand for long periods of time. The playground equipment will allow families with children not playing baseball the opportunity to enjoy another activity. The lighting of the fields allows additional games and practices to be played during the evenings. Expenditures Improvement 2007 385,000 385,000 2008 35,000 35,000 2009 2010 2011 Total 420,000 420,000 Total Funding Sources Park Improvement Funds 2007 385,000 385,000 2008 35,000 35,000 2009 2010 2011 Total 420,000 420,000 Total OpemtionaI Impact/Other I Routine maintenance will be required to upkeep the field and park. Tuesday. June 20, 2006 Capital Plan City of Andover, MN 2007 thru 2011 Type hnprovement Useful Life 25 Years Category Park hnprovements Priority 1 - High Contact City Engineer Department Park & Rec - Projects Project # 07-45001-02 Project Name Terrace Park Description Install new basketball court and parking lot with concrete curb and gutter along with completing a small section of trail to provide access to the playground equipment and the other portions of the park. Justification The existing parking lot is currently gravel. Since this is located in an urban area, the parking lot should be paved and the neighborhood residents have requested a basketball court. Also, the trail to the playground area needs to be paved. This project has been recommended by the Park & Recreation Commission. Expenditures Improvement 2007 55,000 55,000 2008 2009 2010 2011 Total 55,000 55,000 Total Funding Sources Park Improvement Funds 2007 55,000 55,000 2008 2009 2010 2011 Total 55,000 55,000 Total Operational Impact/Other I Additional long-term maintenance and ultimately replacement will be necessary. Tuesday, June 20, 2006 Capital Plan City of Andover, MN 2007 thru 2011 Type Improvement Useful Life 25 Years Category Parle Improvements Priority I - High Contact City Engineer Department Parle & Rec - Projects Projeet # 07-45001-03 Project Name Crooked Lake Boat Landing Description I Construct new parking lot, install new dock and dredge boat landing area This project will go forward with the assistance of a MN DNR Matching Grant Justification I The existing parking lot is beyond its normal maintenance requirements. Surface has deteriorated and a number of pot holes have been filled up to this point A boat dock is necessazy for individuals launching their boat Also, the boat landing has silted in and needs to be removed to allow boats to maneuver. This project has been recommended by the Park & Recreation Commission. Expenditures Improvement 2007 125,000 125,000 2008 2009 2010 2011 Total 125,000 125,000 Total Funding Sources DNR Grant Park Improvement Funds 2007 62,500 62,500 125,000 2008 2009 2010 2011 Total 62,500 62,500 125,000 Total OperntionaI Impact/Other I Normal maintenance (sealcoating. striping. etc.) will be necessazy. Tuesday, June 20, 2006 Capital Plan City of Andover, MN 2007 thru 2011 Project # 07-45001-04 Type Improvement Useful Life 25 Years Category Park Improvements Priority I - High Contact City Engineer Department Park & Rec - Projects Project Name Strootman Park Description 1 Reconstruct existing ballfield and replace fencing. The ballfield will be reduced in size for players generally under the age of 12. In addition, there will not be an outfield fence so the field can be used for other sports as well. Justification l Ballfield fencing does not meet League ofMN Cities guidelines and needs to be replaced. This project has been recommended by the Park & Recreation Commission. Expenditures Improvement 2007 40,000 40,000 2008 2009 2010 2011 Total 40,000 40,000 Total Funding Sources Park Improvement Funds 2007 40,000 40,000 2008 2009 2010 2011 Total 40,000 40,000 Total Operational Impact/Other 1 Normal maintenance will be necessary. Tuesday, June 20, 2006 Capital Plan City of Andover, MN 2007 thru 2011 Project # 07-45001-99 Project Name Annual Miscellaneous Projects Type Improvement UseCul LiCe Unassigned Category Park Improvements Priority I - High Contact City Engineer Department Park & Rec - Projects Description I This is for unforeseen or requested miscellaneous projects that may arise during the year, requested by the public, staff; City Council or the Parks and Recreation Commission for each year. Justification I This gives flexibility to the City to do certain small-sized projects that may be warranted; for example, purchase of soccer goals. This funding has been recommended by the Park & Recreation Commission. Expenditures Improvement 2007 25,000 25,000 2008 25,000 25,000 2009 25,000 25,000 2010 25,000 25,000 2011 25,000 25,000 Total 125,000 125,000 Total Funding Sources Par\( Improvement Funds 2007 25,000 25,000 2008 25.000 25,000 2009 25,000 25,000 2010 25,000 25,000 2011 25,000 25,000 Total 125,000 125,000 Total Operational Impact/Other I Allows the Parle and Recreation Commission to address a variety of different needs throughout the year. Tuesday, June 20. 2006 Capital Plan City of Andover, MN 2007 thru 2011 Project # 08-45001-01 ProjeetName Forest Meadows Park Type Improvement Useful Life 15 Years Category Park Improvements Priority 1 - High Conlaet City Engineer Department Park & Rec - Projects Description Install additional playground equipment for 2-5 year old users. Justification I This funding has been recommended by the Park & Recreation Commission. Expenditures Improvement 2007 2008 25,000 25,000 2009 2010 2011 Total 25.000 25,000 Total Funding Sources Park Improvement Funds 2007 2008 25,000 25,000 2009 2010 2011 Total 25,000 25,000 Total Operational Impact/Other I Additionallong-t= maintenance and ultimately replacement will be necessary. Tuesday, June 20, 2006 Capital Plan City of Andover, MN 2007 thru 2011 Type Improvement Useful Life 15 Years Category Park Improvements Priority 1 - High Contact City Engineer Department Park & Reo - Projects Project # 08-45001-02 Project Name Sophies South Park Description Install new playground equipment and basketball court. The park was dedicated as part of the development of Sophies South. Since no park exists within the general area, it was recommended to begin developing the park. Justification I This funding has been recommended by the Park & Recreation Commission. Expenditures Improvement 2007 2008 75,000 75,000 2009 2010 2011 Total 75,000 75,000 Total Funding Sources Park Improvement Funds 2007 2008 75,000 75,000 2009 2010 2011 Total 75,000 75,000 Total Operational Impact/Other I Additional long-term maintenance and ultimately replacement will be necessary. Tuesday, June 20, 2006 Capital Plan City of Andover, MN 2007 thru 2011 Type Improvement Useful Life 15 Years Category Parle Improvements Priority 1 - High Contaet City Engineer Department Park & Rec - Projects Project # 08-45001-03 Project Name Woodland Crossing Park Description Install new playground equipment Justification The park will have a new basketball court and shelter built in 2006. To complete tbe park, new playground equipment is necessary for all ages from 2 - 12 years old. Expenditures Improvement 2007 2008 57,000 57,000 2009 2010 2011 Total 57,000 57,000 Total Funding Sources Park Improvement Funds 2007 2008 57,000 57,000 2009 2010 2011 Total 57,000 57,000 Total Operational Impact/Other I Additionallong-tenn maintenance and ultimately replacement will be n=ssary. Tuesday, June 20. 2006 Capital Plan City of Andover, MN Project # 09-45001-01 Project Name Andover Lions Park 2007 thru 2011 Type Improvement Useful Life 25 Years Category Park Improvements Priority 1 - High Contact City Engineer Department Park & Rec - Projects Description I Install outfield fencing with mow strips for ballfield and install new irrigation system. 8 foot high fencing with mow strips - $35,000 and irrigate existing ballfield - $50,000. Justification I The installation of an outfield fence will allow the ball to stay in play and also give the awesome feeling when a ball is hit for a home run. Also give the players a safer playing surface by installing a irrigation system. This project has been recommended by the Park & Recreation Commission. Expenditures Improvement 2007 2008 2009 85,000 85,000 2010 2011 Total 85,000 85,000 Total Funding Sources Park Improvement Funds 2007 2008 2009 85,000 85,000 2010 2011 Total 85,000 85,000 Total Operational Impact/Other I Additionallong-tenn maintenance and ultimately replacement will be necessary. Tuesday, June 20, 2006 Capital Plan City of Andover, MN 2007 thru 2011 Type Improvement Useful Life 30 Years Category Park Improvements Priority 1 - High Contact City Engineer Department Park & Rec - Projects Project # 10-45001-01 Project Name Hawkridge Park Improvements Description The project includes the construction ofa wam1ing house, construction ofa well w/pump and controls, installation of irrigation for the soccer and hall fields, playground equipment for children 2-5 years of age and bleachers for sporting spectators. Storage buildinglbathroomslconcessions - $209,000; drill well with pump & controls - $100,000; septic system - $7,500; pave existing parking lot - $90,000; irrigation for 2 fields - $50,000; playground Equipment (2-5 year olds) - $25,000; bleachers with concrete pads(so= & ballfield - $15,000; securi Ii t - $2,500; ark si e and landsca in - $1,000. Justification By continuing to improve the park system in Andover, the City provides a high quality parks and recreation complex to meet the growing needs of an active community. These improvements wil\ provide high quality athletic and recreational opportunities to the residents. A wam1ing house provides shelter and a restroom facility that can be used year around. The well and irrigation provide for a high quality athletic surface for soccer, baseball/softball activities and water for the restroom. Playground equipment provides activities for younger children and bleachers provide a safe and comfortable place for spectators. This ro' eel has been recommended b the Park & Recreation Commission. Expenditures Improvement 2007 2008 2009 2010 500,000 500,000 2011 Total 500,000 500,000 Total Funding Sources Park Improvement Funds 2007 2008 2009 2010 500,000 500,000 2011 Total 500,000 500,000 Total OperntionaI Impact/Other The construction of a wam1ing house and restroom facility will increase the use and enjoyment of the park. Also, the construction of the storage/warming house/restroom facility will eliminate the need to rent a portable warming house and portable bathroom. The well construction will give the ability to ice the rinks from the on-site well and will eliminate the need to "tanker" water to the site from the Public Works facility on Crosstown Blvd. The la ound ui ment will re uire additional Ion -term maintenance and ultimate re lacement will be necess Tuesday, June 20. 2006 Capital Plan City of Andover, MN 2007 thru 2011 Type Improvement Useful Life 25 Years Category Park Improvements Priority 1 - High Contact City Engineer Department Park & Rec - Projects Project # 10-45001-02 Project Name Prairie Knoll Park - Phase ill Description I 2010 - The parking lot would be paved including concrete curb and gutter ($150,000). Justification I Prairie Knoll Park is considered a regional city park and completion would bring it into compliance with City standards due to the increased use by the associations for both soccer and football. This project has been recommended by the Park & Recreation Commission. Expenditures Improvement 2007 2008 2009 2010 150,000 150,000 2011 Total 150,000 150,000 Total Funding Sources Park Improvement Funds 2007 2008 2009 2010 150,000 150,000 2011 Total 150,000 150,000 Total Operational Impact/Other I Additionallong-tenn maintenance and ultimately replacement will be necessary. Tuesday, June 20, 2006 r '- NDOVE r \ ,.. o i- TO: FROM: SUBJECT: DATE: 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Park & Recreation Commission ~~ Todd Haas, Parks Coordinator ~ 5. Review Outstanding Items June 22, 2006 Issues list as of 6/20/06 COMPLETED PROJECTS .:. ON-GOING PROJECTS o Develop Site Plans for all existing parks which indicates the facilities available. (On-Going). o Andover Station North Park (property south of the old landfill) - Sanitary sewer and water main are pretty much done. The ag-Iime and fencing of the fields should begin later this week or next week. o Country Oaks Park - The park is coming along nicely. The park is nearly completed along with the irrigation. There is some landscaping left to do. o Woodland Estates Park - The only items let are to plant a few trees and to put up a new sign. Otherwise pretty much everything else is done. o Oakview Park - Pretty much everything is done except for trees. o Update of Park Dedication Improvement Fund Quarterlv Report - Next report due in July. o Update of Quarterlv Sheriff's Department Report on Park Patrol & Vandalism - Next report is due in July. o Kelsev Round Lake Park - The prairie restoration is underway. The goal is to have everything done by early fall. o Prairie Knoll Park - The City has received approval from Northern Natural Gas to construct the gravel parking lot on the east side of the park. Public Works has been notified to get the parking lot done by August 1 st. o Park Advertisement Siqn -The City Council has approved City Code to allow advertisement signs without a special use permit and have approved the policy to allow advertisement signs in the park. ON HOLD · Concerts in the Park - Commissioner Albee will update the Commission at the meeting. TASK FORCE UPDATES Skateboard Task Force - Blackstad/Neumann. This improvement can be considered as part of the CIP discussion. There is still potential in building a skate park somewhere around City Hall/Public Works. The skate park equipment has been installed for use at Constance Free Church. OTHER ITEMS OF INTEREST o Fox Meadows Park - The Burgeson family (property owners on the south side of the park) have requested to address the Park Commission about the on-going trespassing from the frisbee players. They have requested to discuss this on July 6th. The Commission will need to decide to have the meeting on July 6th (which is the 4th of July week) or to place this on the regular meeting of July 20th. Note: If you have any items that you would like to add to the list, let me know at the meeting.