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HomeMy WebLinkAboutAugust 3, 2006 ~NDOVE~ ........::-....- 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755.8923 . WWW,CI.ANDOVER,MN,US Regular Park & Recreation Commission Meeting August 3, 2006 7:15 P.M. Park & Recreation Commission Issues - Open to the public, Note: No decisions are made during this format. 7:30 P.M. 1. Call to Order 2. Resident's Forum 3. Approval of Minutes (July 20, 2006) 4. Consider 2006 Tournament Application Form/MN Sports Fed/ASAlUSA Men's State Tournament, Cont. 5. Berkshire Sketch Plan 6. Fox Meadows Park/Burgeson Family, Cont. 7. Update of Joint Meeting with City Council 8. Discuss Guidelines for Field Usage by Youth Athletic Associations 9. Review Outstanding Items 10. 11 , Chair's Report 12, Adjournment MEET AT FOX MEADOWS PARK AT 6:30 P.M. *" /) TO$i- 5"ff\ riJ \Ild\e .if ( A\'o IA.. -\ /, 'lfeY rc?$ eech'-- J ~(iv't<tc:. ? VoefVtJ -:r. Recio -r(l.'l'w'd f}luW'>;j ~ fee -fF(;, -170<:11<':8 .(. j "" r 'l -. '" 1C(1.JeJ ," ('i~L.___~_ ~-.---.. -...;!..--_ ( ----,,) ~~r,~ ::'" .' ~~:~r;:G~~~,~~~:;; _..-"-j)~~:~~- c- L - ( ..: v1.-'\. ::.r.;;/..?' '" ..~.-: ,',' .~ ( - , . I i .':(' ~:.;) ~1 / I .1 (.1./ -,;'d ~~~. ~ -' 'f'NDOvE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755.8923 . WWW,CI.ANDOVER,MN,US TO: Park & Recreation Commission CC: FROM: Todd Haas, Parks Coordinator SUBJECT: 4. Consider 2006 Tournament Application Form/MN Sports Fed/ASA/USA Men's State Tournament. Cont. DATE: August 3, 2006 INTRODUCTION This item is being continued from the last meeting in regard to a 2006 toumament application. DISCUSSION City staff has been in contact with Brad Povlitzki, owner of Pov's. to find out if ASA has made a decision about having a tournament on September 30th & October 151 in Andover. Mr. Povlitzki will need to let the City know by Thursday's meeting. Otherwise, the fields will be scheduled by the Andover Football Association (AFA) for games on Saturday mornings. Note: Terry Boe, AFA President, has indicated that the association is willing to adjust their football schedules to accommodate the tournament, but they will need to know on Thursday. ACTION REQUIRED Action on this is pending. City staff will update the Commission at the meeting. Respectfully submitted, ?#//~ Todd Haas cc: Brad Povlitzki, 1364 Jefferson St., Ham Lake, MN 55304 Terry Boe, President/AFA, 14376 Quince St. NW, Andover 9\NDOVE~ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755.8923 . WWW,CI.ANDOVER,MN,US TO: Park & Recreation Commission CC: FROM: Todd Haas, Parks Coordinator SUBJECT: 5. Berkshire Sketch Plan DATE: August 3, 2006 INTRODUCTION This item is in regard to reviewing and determining the park dedication requirements for the proposed sketch plan. DISCUSSION A copy of the sketch plan is in your side picket of the packet for review. The Commission needs to give direction as to dedication requirements either as land or cash in lieu of land or a combination of cash and land. Note: The closest park is Sunshine Park, which is located Y2 mile north of the proposed development. ACTION REQUIRED The Park and Recreation Commission is requested to review the proposed sketch plan and give direction as to park dedication requirements to the City Council. Respectfully submitted, ~tj~ Todd ~ cc: Sue Juneau, 2818 _1341h Avenue NE 7: 7:32 R24 ANDOVER ~ ;~EH "'" .."moo. .. n-!, I @ lit '"{-_:::'''-\ll.NDOVEK H!:.:'. NO. 101;>-::1.:1 J u -ANDOV R ,--tll.VD, r, ! tz) .-"'.... ,-- It) -f ffl Wo.."'. O:.,._f e~j<>Car';"9..r..,C.' '-. \ " \\ , . \\ " ! , ..pHN~R V @ THIS IS A. COMPILATION OF RECORDS AS THEY APPEAR IN THE ANOICA COUNTY OFFICES AFFECTING THE AREA SHOWN. THIS DRAWING IS TO BE USED ONLY FOR REFEIlENCE PURPOSES AND THE COUN- TY IS NOT RESPONSIBLE FOR ANY IN- ACCURACIES HEREIN CONTAINED. 65927 ................/ ; - ; G,III 111 II III II II II II II III @)II II "'" f ItJ '(I/&../-.. D,..~tJl En";,,..~..J:I'lCo. 8 II III II II . II ,"~' , II .", . II ".' . , ; ~ --1 --L --- ----- -----.-..--Fi'--::~ --- ."J' I~ I 1- ~_~'ja I ~,..: Jj ..,. --. -- '. -t,_~_~ "'-,,~ ......, '-- ......\~ ....-. -........'!L,.-., I... \.........~"~", -I 237.66' VFrSET ANDOVER:: BLVD. NW =vE'=- MON..A'1i:NT SICN II II I~ I I~ I' a [ t t --r=-=---~ - _30' BUILDNG: SHBA~ I . ------- II-I ! .- I; /I -1 1/ ~------ -oJ ! Il';'Y~'l~ I -------_J 7, I I --/-, ~ ~,.~-, I < ';!:r- k7.s:S'/', 5 .. l ;;j q ,. ~ -.... -'.~~r_ -'.1;- NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Park & Recreation Commission CC: FROM: Todd Haas, Parks Coordinator SUBJECT: 6. Fox Meadows Park/Burgeson Family, Cant. DATE: August 3, 2006 INTRODUCTION This item is being continued from the last meeting. DISCUSSION Remember, the Park Commission is meeting at Fox Meadows Park at 6:30 p.m. (please be on time) at the south end to review the layout of the baskets and tee areas. It is staffs understanding based on the last meeting that the Burgeson's are requesting fencing be placed along the property line to help eliminate trespassers from entering their property. ACTION REQUIRED The Park & Recreation Commission is requested to forward a recommendation to the City Council for their review and approval. Note: Rita Burgeson has indicated to staff that they will most likely pursue the issues with the City Council. Respectfully submitted, ~/'~ Todd Haas CC: John & Rita Burgeson, 4345 -157th Ave. NW, Andover NDO'JE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER,MN,US TO: Park & Recreation Commission CC: FROM: Todd Haas, Parks Coordinator SUBJECT: 7. Update of Joint Meeting with City Council DATE: August 3, 2006 INTRODUCTION This item is in regard to the status of the joint meeting with the City Council. DISCUSSION The City Council has their meeting this week (Wednesday, August 2nd) to determine the joint meeting. Attached is the agenda item that was presented to the City Council. ACTION REQUIRED No action is required. Staff will let the Commission now when the meeting is scheduled. Respectfully submitted, ~~ Sl\Nriow* G) 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Mayor and Council Members Jim Dickinson, City Administrator wJ...-- David D. Berkowitz, City Engineei~ CC: FROM: Todd J. Haas, Parks Coordinator SUBJECT: Consider Joint Meeting with Park & Recreation Commission - Engineering DATE: August 2, 200q INTRODUCTION Tills item is in regard to scheduling a joint meeting with the Park & Recreation Commission. DISCUSSION The Park & Recreation Commission has requested a joint meeting to discuss the following: . Discuss proposed 2007-2011 Park CIP. · Provide an update of the revised draft park dedication study, which includes the camp plan for parks. . Discuss skate park facility. · Discuss the idea of having guidelines for field usage by youth athletic associations, which may also include a user fee. The recommended date by the Park Commission is Thursday, September 21 st at 7 :00 p.m. which is when the Commission regularly meets. Other potential dates are Tuesday, September 26th or Thursday, September 28th. Note: The Park Commission prefers not to meet in August to allow some time to prepare for the meeting particularly the guidelines for field usage by the youth athletic associations. ACTION REQUIRED The City Council is requested to schedule the joint meeting with the Park Commission for Thursday, September 21 st at 7:00 p.m, Respectfully submitted., ~/~ Todd Haas Sl\NDbVE~ 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755.8923 . WWW.CI.ANDOVER,MN,US TO: Park & Recreation Commission CC: FROM: Todd Haas, Parks Coordinator SUBJECT: 8. Discuss Guidelines for Field Usage by Youth Athletic Associations DATE: August 3, 2006 INTRODUCTION This item is in regard to discussing the proposed guidelines for field usage by the youth athletic associations. DISCUSSION Attached is a letter that was sent to various associations inviting them to the meeting on Thursday night to discuss the proposed guidelines and fees that the Commission has been considering. Note: There is one other organization that may attend and participate in the discussion. The organization is the Minnesota Revolution Soccer Club (previously known as Anoka Area United). The club has merged with Andover Invaders and will most likely be making application to start using the fields in 2007. ACTION REQUIRED As determined by the Park & Recreation Commission. Note: Keep in mind that if guidelines and/or fees are recommended, the City Council will still need to review and approve. This item has been scheduled to be discussed with the City Council at the joint meeting. Respectfully submitted. ~l~ ~. . '"' 'R~... \_ I. .$ r , , ' , NDOVE .' 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755.8923 . WWW,C1.ANDOVER,MN,US July 26. 2006 A YSL - Maria Amundsen, Coordinator AM - Kelly Gothier, President ABA - Joe Deitz, President MLA - JoAnn Taie, President NMSA - Maureen Hoopes, President AFA - Terry Boe, President AI - Robert Zdenek, President Blaze Baseball - Todd Roeder. President Dear Association Presidents: As you mayor may not know. the Andover Park & Recreation Commission over the past few months has been discussing the possibility of having guidelines for field usage by youth athletic associations and user fee to use the City's facilities. The Commission would like your input in regards to the proposed guidelines and user fees. This discussion is scheduled at the next Park & Recreation Commission meeting at 7:30 p.m. on Thursday, August 3, 2006 at Andover City Hall Council Chambers. The discussion is anticipated to begin closer to 8:00 p.m., as there are other items on the agenda to discuss first. The City encourages each association to have a representative at the meeting. If you would like to bring others within your organization, feel free to do so. If you have any further questions, feel free to contact me at (763)767-5131. Sincerely, ~/~ Todd J. Haas Parks Coordinator T JH:rja Ene!. G:\STAFF\RHONDAA\PARKlLETTERS\associations guidelines for field usage youth,DOC DRAFT '- Youth Athletic Associations 1. Guideline Statement A key goal of the City's Parks & Recreation Commission's function is to proVide a rich variety of recreational opportunities to residents in the most cost efficient manner possible. To achieve this goal, the City will emphasize a partnership with volunteer orgllni7.lltions to plan, organize, and implement youth recreational programs both as a means of containing service costs and as a method of ensuring a community-based program. 2. Procednres The City may recognize any number of associations based on the availability of resources and determinllnon of the benefit to the community by the Parks & Recreation Commission.. To qualify as a recognized City youth athletic association, the association must provide: 2.1.1. Youth sports program(s) open to all residents and have minimum of 51 % participation from Andover residents. 2.1.2. A full array of sports programs for boys and girls involving all age and competition levels. 2.1.3. Democratic procedures and elections that ensure input from the residents regarding program input and policies. The Parks Coordinator shall receive a copy of the group's by-laws to help verify this point. 2.1.4. Verification of non-profit status. They shall provide the City with an annual financial report and a copy of any tax filings required by the state or federal government. 2.1.5. Certificate of insurance which also names the City of Andover as "Additional Insured". 2.1.6. Established grievance procedures, which involve a City staff member as a non-voting observer. The City will observe in cases where City participation seems prudent. 2.1.7. Opportunity for the Parks Coordinator or other city representative to participate (non-voting) in Board meetings and attend monthly meetings as desired. 2.1.8. Duplication of sport offering by associations is not permissible. 2.2. In return, qualifying associations will receive from the City, priority use of City- owned facilities along with other established priority users. ' Acknowledgment of the groups as providers of their respective sport offerings. As part oftbis, the City does not offer programs in these areas, but refers resideirt to these org:mi7J'1tions. 2.3. Y outb athletic associations are valued partners to the City in providing organized recreational opportunities. Consequently, serious conflicts arising ',within or between associations and resident groups that threaten the quality Of those recreational opportunities are of concern to the City. i 2.4. Barring a legal imperative to the contrary, the City's role in resolvlng such conflicts is limited to encouraging the association board and party'in conflict to work through the problem, according to existing by-laws, with staff representatives providing facilitation and information, as required. 3. Respnnsibility The Parks Coordinator or a city representative will work with the various athletic associations to ensure the responsibilities are begin met. Staff through the grievance procedure addresses concerns from the general public. JI. ~l l I ,~ \'tP'ofb~ . Mol ('IV>- J e." .,~ \ I ~o ~,tP\ut:,,;,,~e-'" , 0.\\ re.f"" L i~ () 'fC; ~~~ fo-v -t\"P"t ~ 1"'1.0. t \.... 0 . ~ ,.l. ~ (,0.0/'0 f'\'t-h i~ (o.;;.e.- '~l.""''()'''".t.c.o -r lot- V _ 05>(/-\ .(0./ v: _ ~e5 'v"'1'--~ v..t\~{.'P"'-~ ~..-td'"'...y\~ -\,'I\.~ ~ p~ {p ~e.(."..i,^e- ",e.iY'~ tJot4: ~~ ~ J.e. oJe ~ ~ ~~ lAD''''\. lvvv fie.~~ \,,~e6. 1"'- ( () ..{ J... () of\. ~,,",,\,pe \ \?o-sc. ~.t'P' ..II V-t ~ .... . \,\'011'\. 1""", SOl-Ill-' O-~ -\\,c,.. // / / <f\NDOvE~ TO: FROM: SUBJECT: DATE: 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US Park & Recreation Commission ./ Todd Haas, Parks Coordinator ~ 9. Review Outstanding Items August 3, 2006 Issues list as of 8/1/06 COMPLETED PROJECTS . ON-GOING PROJECTS D Develop Site Plans for all existing parks which indicates the facilities available. (On-Going). D Andover Station North Park (propertv south of the old landfill) - Sanitary sewer and water main are pretty much done. The ag-lime, fencing of the fields and the construction of the parking lot are currently under construction, The installation of the irrigation system should begin within the next few days, D Country Oaks Park - The park is coming along nicely. The park is nearly completed along with the irrigation. There is some landscaping left to do. D Woodland Estates Park - The only items let are to plant a few trees (will be done this fall) and to put up a new sign. Otherwise pretty much everything else is done. D Oakview Park - Pretty much everything is done except for trees which will be done in the fall. D Update of Park Dedication Improvement Fund Quarterlv Report - Next report is due in October, D Update of Quarterlv Sheriff's Department Report on Park Patrol & Vandalism - Next report is due in October. D Kelsev Round lake Park - The prairie restoration is underway. The goal is to have everything done by early fall. Lets hope for some rain, D Prairie Knoll Park - The gravel parking lot is done. Staff will be looking at redoing some of the signage and placing no parking signs where we need them, ON HOLD TASK FORCE UPDATES Skateboard Task Force - Blackstad/Neumann. This improvement can be considered as part of the CIP discussion. There is still potential in building a skate park somewhere around City Hall/Public Works, The skate park equipment has been installed for use at Constance Free Church. OTHER ITEMS OF INTEREST o Fox Meadows Park - Item is on the agenda. Note: If you have any items that you would like to add to the list, let me know at the meeting.