HomeMy WebLinkAboutAugust 17, 2006
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763)755.5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular Park & Recreation Commission Meeting
August 17, 2006
7:15 P.M.
Park & Recreation Commission Issues - Open to the public.
Note: No decisions are made during this format.
7:30 P.M.
1. Call to Order
2. Resident's Forum
3. Approval of Minutes (August 3, 2006)
4. Update of Fox Meadows Park
5. Update of Joint Meeting with City Council
6. Review Outstanding Items
7.
8. Chair's Report
9. Adjournment
7:45 P.M. or shortlv thereafter (Work Session)
1. Call to Order
2. Discuss Guidelines for Field Usage by Youth Athletic Associations, Cont.
3. Adjournment
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Park & Recreation Commission
CC:
FROM:
Todd Haas, Parks Coordinator
SUBJECT: 4. Update of Fox Meadows Park
DATE:
August 17, 2006
INTRODUCTION
This item is an update as to the status of the frisbee golf course at Fox Meadows Park.
DISCUSSION
Attached is the agenda item that was prepared for the City Council for their regular
meeting, which is scheduled for Tuesday, August 15th. As you can see from the memo,
the Public Works Department has already moved basket #6 slightly north from the
current location, which will also slightly change the mowing path. In addition, the Public
Works Parks Department is currently planting quite a few seedlings along the south area
of the park generally between the soccer field and the Burgeson property.
ACTION REQUIRED
No action is necessary as this item is to give an update as to the status of the course.
Staff will update at the meeting as to the discussion the City Council may have had.
Respectfully submitted,
~/4--
Todd Haas
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NDOVE
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: MaYDr and Council Members
CC: Jim Dickinson. City Administrator
David D. Berkowitz, City Engineer
FROM: Todd Haas, Asst City Engineer
SUBJECT: Fox Meadows ParkIBurgeson Family - Administration
DATE: August 15,2006
INTRODUCTION
The Burgeson Family has requested to address the City Council regarding on-going trespassing of
frisbee golf players from Fox Meadows Park onto the Burgeson property.
DISCUSSION
It is anticipated that the Burgeson's will be making a presentation to City Council similar to the
presentation that was made to the Park & Recreation Commission on July 20tb. After the
presentation was made to the Commission on July 20tb the item was tabled until the August 3rd Park
Commission meeting to allow a site visit by the Commission before the meeting. Attached are the
Park Commission meeting minutes of the July 20tb and August 3m meetings for your review. As
you can see by the meeting minutes of August 3m (draft), the Commission did make a motion to
adjust the mowing path of tee #6 and to place a sign at tee #1 to remind players to respect certain
rules of the park and to respect property and signage along the south end of the park. The motion
was approved on a 6 yes and 1 no vote (the 1 no vote was by Commission Bedor as he thought the
current mowing path was fine for tee #6 and an additional sign to remind players using the park was
not necessary as a sign already exists at the parking lot).
Jim Dickinson. City Anmini~trator, did meet with the Burgeson Family attorney (Jim Neilson) on
August gtb to review other potential options. Based on the discussion with Mr. Neilson. basket #6
has already been moved slightly north from its current location. which will also slightly change the.
mowing path. In addition. the Public Works Department will be installing orange fencing around
the old long tee #6 (players are still throwing from here when they shouldn't be). Also, the Public
Works Parks Department is currently planting quite a few seedlings along the south area of the park
between the soccer field and the Burgeson property.
Note: The City Council is encouraged to visit the site before Tuesday's meeting. If you would like
to visit the site with City staff, feel free to contact Jim or Todd to set this up.
ACTION REQUIRED
As determined by the City Council.
~~
Todd I{~'
cc: John & Rita Burgeson. 4345 -157tb Ave. NW, Andover
T""\. _ 0' ." r_ _, _ _,-..: T\__'~ o. T> ......--...........;...._ ,-......._--..;t"'O,..~"''''''' ~I';J;,..
8/4/06
Mr. Jim Dickenson
City of Andover
Andover, MN 55304
Dear Mr. Dickenson,
Please schedule myself, my husband John, and my daughter Susie to address the
Andover City Council during the August 15th, 2006 city council meeting.
The subjects I want to talk to the city council about are ongoing problems caused by the
Frisbee course in Fox Meadows Park:
.
Large numbers of criminal trespassers onto our property.
Attempted theft of our property.
Vandalism.
Destruction of our property.
Littering with beer bottles, beer cans, & other trash.
Shouting of swear words.
Frisbee players smoking on our property while criminally trespassing.
Lack of sufficient action by the City of Andover to take care of the problems.
.
.
.
.
.
.
.
We respectfully request that the City Council review the two Andover City Park Board
meetings that we attended, to see the positions the Park Board has taken and the manner
in which they treated us.
Thank You,
Rita Burgeson
4345 157th Ave NW
Andover, MN 55304
Phone 763-427-5788
Sl\NribvE~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO:
FROM:
Park & Recreation Commission
Todd J. Haas, Parks Coordinator
SUBJECT: 5. Update of Joint Meeting with City Council. Engineering
DATE:
August 17, 2006
INTRODUCTION
This item is in regard to the update of the joint meeting with the City Council.
DISCUSSION
As previously mentioned to the Commission, the meeting is scheduled for Thursday,
September 21st starting at 7:00 p.m.
At this point, the following items are planned to be discussed with the City Council:
· Discuss proposed 2007-2011 Park CIP.
· Provide an update of the revised draft park dedication study, which includes the
comp plan for parks.
. Discuss skate park facility.
· Discuss the idea of having guidelines for field usage by youth athletic
associations, which may also include a user fee.
If there are other items that the Commission would like to discuss. please bring them to
Thursday's meeting to discuss.
ACTION REQUIRED
No action is necessary as this is an update of the meeting that will be held in
September.
Respectfully submitted,
;!fL~
( ! ~) ~
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
FROM:
SUBJECT:
DATE:
Park & Recreation Commission
Todd Haas, Parks Coordinator ~
6. Review Outstanding Items
August 17, 2006
Issues list as of 8/14/06
COMPLETED PROJECTS
.
ON-GOING PROJECTS
Q Develop Site Plans for all existing parks which indicates the facilities available. (On-Going).
Q Andover Station North Park (property south of the old landfill) - Sanitary sewer and water main are
pretty much done. The ag-Iime, fencing of the fields and the construction of the parking lot are still
under construction. The installation of the irrigation system is underway.
Q Country Oaks Park - The park is coming along nicely. The park is nearly completed along with the
irrigation. There is some landscaping left to do.
Q Woodland Estates Park - The only items let are to plant a few trees (will be done this fall) and to put
up a new sign. Otherwise pretty much everything else is done.
Q Oakview Park - Pretty much everything is done except for trees which will be done in the fall.
Q Update of Park Dedication Improvement Fund Quarterlv Report - Next report is due in October.
Q Update of Quarterlv Sheriff's Department Report on Park Patrol & Vandalism - Next report is due
in October.
Q Kelsev Round Lake Park - The prairie restoration is underway. The goal is to have all the seeding
done by the end of September. '
Q Prairie Knoll Park - The gravel parking lot is done. A work order has been forwarded to Public Works
to install the necessary signs.
ON HOLD
TASK FORCE UPDATES
Skateboard Task Force - Blackstad/Neumann. There is still potential in building a skate park
somewhere around City Hall/Public Works. Item is on the agenda for the City Council at the joint
meeting.
OTHER ITEMS OF INTEREST
o Fox Meadows Park - Item is on the agenda.
Note: If you have any items that you would like to add to the list, let me know at the meeting.
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CJ.ANDOVER.MN.US
TO: Park & Recreation Commission
CC:
FROM: Todd Haas, Parks Coordinator
SUBJECT: 2. Discuss Guidelines for Field Usage by Youth Athletic Associations,
Cont.
DATE: August 17, 2006
INTRODUCTION
This item is in regard to continuing the discussion of possibly having guidelines for field
usage by youth athletic associations and user fees to use the City's facilities.
DISCUSSION
Attached is a letter sent by City staff to each association's representative reminding them
of the continued discussion that will occur at Thursday's meeting.
ACTION REQUIRED
As determined by the Park & Recreation Commission.
Respectfully submitted,
~::~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
August 7,2006
A YSL - Maria Amundsen, Coordinator
AAA - John Kaffenbarger
ABA - Joe Deitz, President
MLA - Josie Mely
NMSA- Tom Hoopes
AFA - Terry Boe, President
Blaze Baseball - Keith Marks
Mn Revolution Soccer - Russ Graham
Dear Association Representatives:
This is a reminder that the Andover Park & Recreation Commission will continue
discussing the possibility of having guidelines for field usage by youth athletic
associations and user fee to use the City's facilities. This discussion is scheduled to
continue at the next Park & Recreation Commission meeting at 7:45 p.m. or shortly
thereafter on Thursday, August 17, 2006 at Andover City Hall Council Chambers.
Each association is to have a representative at the meeting.
If you have any further questions, feel free to contact me at (763)767-5131.
Sincerely,
~~
Todd J. Haas
Parks Coordinator
T JH:rja
G:\STAFFlRHONDAA\PARK\LETTERSlassociations guidelines for field usage youth.DOC
.'-
NDOVE
(,
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO:
Park & Recreation Commission
FROM:
Todd Haas, Park Coordinator
SUBJECT: 7. Consider 2006 Fall Softball/Baseball/Football Schedule (Add-On)
DATE:
August 17, 2006
INTRODUCTION
This is an add-on item in regard to an application that the City has received from the
Andover Baseball Association (ABA) for use of the fields for the 2006 fall baseball
program
DISCUSSION
Attached is the application for your review. ABA is requesting to use all Hidden Creek
North Park and Shadowbrook East Park (north field) on Sunday's from September 10th
until October 15th.
ACTION REQUIRED
The Park & Recreation Commission is requested to consider approving the application
for scheduled use of recreational facilities for the Andover Baseball Association.
Respectfully submitted,
~~
cc: Joe Deitz, ABA
'20~' ~t/ >a.A+t>.lI ( ~>.$.e ~....l! f.:.kt;UJc--
ANDOVER PARK AND RECREATION COMMISSION (PRC)
APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES
Group requesting use of facilities Andover Baseball Association
Phone (Home) 703- 757- 5 ~ 9" ~
~o~ q~2-8~g-277z
:it). /t;;t. (Mobile) bi2- QJS-7- 'ii'&:?C{
I ~ate .
City ANOKA
State MN
Zip
APPLICATION DUE DATES:
FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER.
NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in
November.
FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL
AND BASEBALL.
NOTE: Scheduling decisions will be made at the PRC meeting on the third
Thursday in March.
FOR FALL USE _ THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND
BASEBALL.
NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July.
It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of
the Park and Recreation Commission in scheduling is to allot the limited number of recreational
facilities in a fair and equitable manner, using compromise when necessary to accommodate the
maximum number of requests possible. Facility requests submitted by the due date with this
completed form will be given the highest priority. Subsequent requests will be filled on a first-
come, first-served basis if facilities are available. The sequencing of scheduling will be considered
with City youth associations having first priority.
Number of participants expected from Andover this year 20
Number of participants expected in program this year 24
Number of participants in program last year 48
'-.11 \' ,-,:~ u1\i-U U-,\;t-R
,., t i. ...... j " I .. W
Number of participants from Andover last year 36
Age brackets for participation 12 year old team and a 13 year old team
1
Number of game fieldslrinks needed per week this year 2 fields oer Sunday
Indicate season start and end.dates
beqins Sunday. Seot. 10th ends Sunday. Oct 15th
Time slot desired (list 2 choices) 1. 10am to 40m
2. Noon to 80m
N~'"'
List specific fieldslrinks being requested (refer to att~ed listing)
1. Hidden Creek Baseball Field
2. ShadowbrookelNorth Baseball Field
~ fatr!=:: /
Number of practice fields/rinks needed per week this year two oer Sunday startina Sunday.
Auaust 20th
Time slot desired (list 2 choices) 1. lOam to 40m
2. Noon to 80m
List specific fields/rinks being requested (refer to attached listing)
1. Hidden Creek Baseball Field
2. Shadowbrooke North Baseball Field
Note: If association is planning to use fields from previous year, attach that schedule.
Note: Fieldlhockey rink (practice or games) use by any association or team is prohibited without
approval by the Park and Recreation Commission or its designee.
Note: Any organization and/or association that applies for use of a recreational facility will be
required to pay a fee as determined by the City Council for park security.
APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS
PROVIDED.
THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS.
Approved: 1/2000
Revised 1/2/02
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