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Home My WebLink AboutSeptember 21, 2006 <ANriOVE~ 1685 CROSSTOWN BOULEVARD NoW. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Special Joint City (louncil & Park & Recreation Commission Meeting September 21, 2006 7:00 P.M. 1. Call to Order 2. Park System Condition Assessment/Community Survey Results 3. Update of Revised Park Dedication Study/Comp Plan for Parks 4. Discuss Skate Park Facility 5. Provide Update Regarding Guidelines for Field Usage by Youth Athletic Associations 6. Discuss Proposed 2007-2011 Park CIP 7. Other Business 8. Adjournment ~ fZ.~ t1u.- ~J!.. ./~s ~ r<'..-e.vcJ-~ tG? ck.1i;~ '-:.,. \,.,V=t.... ,,-:t{\.o r -r..~ ~. ) F~~ ~:J ~ ojj.w ~ rr~~ _+0 Mer Id~ ~ (ell- Tb~ CITY OF NDOVE GJ 1685 CROSSTOWN BOULEVARD NoW. . ANDOVER, MINNESOTA 55304 " (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members / Park & Recreation Commissioners FROM: Jim Dickinson, City Administrator SUBJECT: Park System Condition Assessment/Community Survey Results DATE: September 21,2006 INTRODUCTION An ongoing dilemma for the City is whether or not the current parks system is meeting the needs of the residents in an acceptable quantity and quality. The quantity question is often addressed each year by the review of the five-year capital improvement plan (CIP) and the quality of the parks is addressed each year as part of the annual parks maintenance operating budget. DISCUSSION The Council and the Commission are requested to share information on what each is hearing relative to the current park system. This discussion is meant to be an information sharing session to help facilitate the review of other topics on this evening agenda such as the review of the proposed 2007-2011 Park CIP, the park dedication study, and the review of guidelines for field usage. The group is also requested to discuss whether the overall park maintenance is going in the right direction. Listed below are some potential broad discussion points to facilitate discussion: Does the present park dedication and development process meet the needs of children playing soccer, football, baseball, softball, lacrosse, hockey, etc.? Does the present park dedication and development process meet the needs of families that do not participate in organized sports? Does the current parks and trail maintenance program meet the expectations of the residents? This is also an opportunity to review the recent community survey results (survey questions impacting parks from the survey are attached) relative to parks and the recent "Open Space Referendum" initiative being made by the City Council and how this may impact future park and trail development. (Attached to this memo are the proposed ballot question and a question and answer sheet.) ACTION REOUESTED commission are requested to receive a brief staff presentation, discuss and provide Attachments DECISION RESOURCES, LTD. 3128 Dean Court Minneapolis, Minnesota 55414 ANDOVER RESIDENTIAL QUESTIONNAIRE FINAL MARCH 2006 Hello, I'm of Decision Resources, Ltd., a polling firm located in Minneapolis. We've been retained by the City of Andover to speak with a random sample of residents about issues facing the city. The survey is being taken because your city representatives and staff are interested in your opinions and suggestions. I want to assure you that all individual responses will be held strictly confidential; only summaries of the entire sample will be reported. (DO NOT PAUSE) 1. Approximately how many years have you lived in the City of Andover? 2. How would you rate the quality of life in Andover -- excellent, good, only fair, or poor? LESS THAN TWO YEARS....5% TWO TO FIVE YEARS ...13% SIX TO TEN YEARS......28% ELEVEN - TWENTY YRS...38% OVER TWENTY YEARS.....17% DON'T KNOW/REFUSED.....O% EXCELLENT.....~.......39% GOO D. . . . . . . . . . . . . . . . . . 57% ONLY FAIR.............. 4% POOR. . . . . . . . . . . . . . . . . . .0% DON'T KNOW/REFUSED.....1% 3. What do you like most about living in Andover? UNSURE, 2%; LOCATION, 10%; QUIET, 9%; OPEN SPACE/RURAL, 21%; PEOPLE, 8%; HOUSE, 9%; SMALL TOWN FEEL, 6%; SCHOOLS, 8%; NEIGHBORHOOD, 14%; PARKS, 3%; SAFE, 3%; SHOPPING, 6%; SCATTERED, 2%. "f... 4. What do you think is the most serious issue facing the City of Andover today? UNSURE, 9%; NOTHING, 10%; GROWTH, 31%; SCHOOL FUNDING, 4%; TRAFFIC, 13%; CRIME, 5%; HIGH TAXES, 14%; STADIUM ISSUE, 2%; NEED OWN POLICE AND FIRE, 3%; NEED MORE PARK AND RECREATION FACILITIES, 2%; NEED MORE RETAIL, 2%; IMPROVE STREET REPAIR, 2%; SCATTERED, 4%. @ 5. How would you rate the sense of community pride among Andover residents -- excellent I good, only fair, or poor? EXCELLENT.............19% GOOD. . . .. . . . . . . . . . . . . .69% ONLY FAIR.............. 9% POOR. . . . . . . . . . . . . . .". . . . 1 % DON'T KNOW/REFUSED.....2% ~ " ( ( ( f- Let's talk about community characteristics in Andover. For each of the following, please tell me if you feel the city has enough, too many, or too little.... 6. Rental units? 7. Townhornes? 8. Starter homes for young families? 9. "Move Up" housing? 10. Higher cost housing? 11. Senior housing? 12. Parks and open spaces? 13. Trails and bikeways? 14. Service establishments, such as dry cleaners, barbershops I and copy shops? 15. Retail shopping opportunities? 16. Entertainment establishments? 17. Dining establishments? ENO MAN LIT DKR 58% 9% 9% 23% 65% 19% 5% 11% 50% 5% 38% 8% 74% 5% 12% 10% 76% 14% 3% 7% 32% 2% 40% 26% 63% 10% 25% 3% 55% 9% 32% 5% 73% 6% 20% 1% 69% 7% 24% 0% 62% 7% 30% 2% 52% 8% 41% 0% \ Turning to city services.... I would like to read you a list of a few city services. For each one, please tell me whether you would rate the quality of the service as excellent, good, only fair, or poor.... EXCL GOOD FAIR POOR DK/R 18. Police protection? 18% 60% 14% 4% 5% 19. Fire protection? 24% 65% 2% 0% 10% 20. Storm drainage and flood control? 12% 77% 4% 2% 6% 21. Park maintenance? 14% 76% 4% 1% 6% 22. Trail maintenance? 12% 74% 2% 0% 13% 23. Animal control? 7% 73% 10% 3% 8% IF "ONLY FAIR" OR "POOR," ASK: (N=137 ) ( ( ( ( G) l' 24. Why do you feel that way? STRAY ANIMALS, 29%; NEED OWN POLICE AND FIRE, 18%; POLICE AND FIRE SLOW RESPONSE TIME, 4%; NEED MORE POLICE PATROLLING, 26%; BETTER UPKEEP OF PARKS AND TRAILS, 6%; FLOODING, 13%; SCATTERED, 4%. For the next three city services, please consider only their job on city-maintained streets and roads in neighborhoods. That means you should exclude state and county roads, such as Round Lake Boulevard, Hanson Boulevard, Crosstown Boulevard and Bunker Lake Boulevard, that are taken care of by other levels of government. Keeping that in mind, would you rate each of the following as excellent, good, only fair or poor_____ EXCL GOOD DK/R FAIR POOR 25. City street repair and maintenance? 11% 63% 21% 6% 0% 26. Snow plowing? 23% 65% 11% 2% 0% 27. Street lighting? 10% 64% 17% 8% 1% 28. Would you favor or oppose an in- crease in city property taxes to enhance current city services or offer additional city services? IF "FAVOR," ASK: (N=74) 29. How much would you be willing to pay in additional property taxes to enhance city ser- vices or offer additional city services? How about $ per year? (CHOOSE A RANDOM STARTING POINT; MOVE UP OR DOWN DEPENDING ON RE- SPONSE) How about $ per year? (REPEAT PROCESS) FAVOR. . . . . . . . . . . . . . . . .19% OPPOSE. . . . . . . . . . . . . . . . 72% DON'T KNOW/REFUSED....10% NOTHING................1% $10.00. . . . . . . . . . . . . . . .14% $20.00. . . . . . . . . . . . . . . .18% $30.00. . . . . . . . . . . . . . . .15% $40.00. . . . . . . . . . . . . . . . .4% $50.00. . . . . . . . . . . . . . . .15% $ 60.00. . . . . . . . . . . . . . . .30% DON'T KNOW............. 4% REFUSED. . . . . . . . . . . . . . . .0% ~ 30. What services would you like to see enhanced or of fered? UNSURE, 23%; STREET REPAIR, 18%; OWN POLICE AND FIRE DEPARTMENT, 19%; STREET LIGHTS, 12%; PARKS AND TRAILS, 18%; SIDEWALKS, 5%; SCATTERED, 5%. C0 * 31. ~ Compared to nearby cities, do you think that the property taxes in Andover are very high, somewhat high, about average, somewhat low, or very low? 32. Do you feel the quality of city services has been able to keep pace with growth in the city? IF "NO," ASK: (N=47) VERY HIGH.............10% SOMEWHAT HIGH.........33% ABOUT AVERAGE.........49% SOMEWHAT LOW...........3% VERY LOW.............. .1% DON'T KNOW/REFUSED.....5% YES. . . . . . . . . . . . . . . . . . .83% NO. . . . . . . . . . . . . . . . . . . .12% DON'T KNOW/REFUSED.....5% 33_ What services, in particular, have not been able to keep pace? UNSURE, 6%; ROAD CAPACITY, 30%; STREET REPAIR, 32%; POLICE AND FIRE SERVICE, 24%; PARKS AND TRAILS I 6%; SCATTERED, 2%. 34. When you consider the city prop- erty taxes you pay and the quality of city services you receive, would you rate the general value of city services as excellent, good, only fair, or poor? EXCELLENT..............8% GOO D. . . . . . . . . . . . . . . . . . 68% ONLY FAIR............. 21% POOR. . . . . . . . . . . . . . . . . . . 2 % DON'T KNOW/REFUSED.....2% j ~ Currently, the City's neighborhood street reconstruction program only assesses those property owners who receive new concrete curb and gutter or have asphalt curb replaced with concrete curb and gutter. Typically, this amounts to about 20% of the total project cost. The asphalt street and storm sewer improvements, usually 80% of the project cost, are not assessed to the property owners but funded through general city-wide property tax revenue. 35. Would you favor or oppose changing the property owner's assessment for these projects to a defined percentage of the total project cost rather than just the cost of concrete and gutter? (WAIT FOR RESPONSE) Do you feel strongly that way? STRONGLY FAVOR.........3% FAVOR. . . . . . . . . . . . . . . . .11% OPPOSE................47%. STRONGLY OPPOSE.......17% DON'T KNOW/REFUSED....22% IF "STRONGLY FAVOR" OR "FAVOR," ASK: (N=57) & .--- Would you support or oppose the purchase of open spaces for per- manent preservation? (WAIT FOR RESPONSE) Do you feel strongly that way? ~ 63. How much would you be willing to see your property taxes increase in order to fund the acquisition of open spaces? Would you be will- ing to pay $___ per year? (CHOOSE RANDOM STARTING POINT; MOVE UP OR DOWN DEPENDING ON ANSWER) How about $ per year? (REPEAT PROCESS) ,~62. Moving on.... STRONGLY SUPPORT..... .33% SUPPORT. . . . . . . . . . . . . . .49% OPPOSE. . . . . . . . . . . . . . . . .8% STRONGLY OPPOSE........3% DON'T KNOW/REFUSED.....8% NOTHING...............20% $10.00. . . . . . . . . . . . . . . .14% $20.00. . . . . . . . . . . . . . . .18% $30.00.................7% $40.00. . . . . . . . . . . . . . . . .3% $50.00. . . . . . . . . . . . . . . .11% $60.00. . . . . . . . . . . . . . . . .3% $70.00. . . . . . . . . . . . . . . . .1% $80.00. . . . . . . . . . . . . . . . .0% $90.00. . . . . . . .,' . . . . . . . .1% $100.00................9%J DON'T KNOW/REFUSED....13% 64. What is your primary source of information about Andover City Government and its activities? UNSURE, 1%; CITY NEWSLETTER, 69%; WEBSITE, 5%; MEETINGS, 2%; CABLE NEWSPAPERS, 4%; STAR TRIBUNE, 2%. WORD OF MOUTH, 5%; TELEVISION, 14%; LOCAL 65. How would you prefer to receive information about City Government and its activities? CITY NEWSLETTER, 64%; WORD OF MOUTH, CABLE TELEVISION, 9%; MAILINGS I 13%; E-MAIL, 3%; SCATTERED, 2%. 3%; WEBSITE, 4%; LOCAL NEWSPAPERS I 3!l-. 01 The City publishes a bi-monthly newsletter, called "Andover Today." 66. Do you receive this newsletter? (IF "YES," ASK:) How would you rate the format excellent I good, only fair or poor? IF "YES," ASK: (N=390) NO.................... .2% YES/EXCELLENT.........28% YES/GOOD... ...........63% YES/ONLY FAIR..........6% yES/POOR...... ........ .1% DON'T KNOW/REFUSED.....l% (i) Could you please tell me how many people in each of the following age groups live in your household. Let's start with the oldest. Be sure to include yourself. 78. 79. % 80. 81. 82. 83. First, persons 65 or over? Adults, 18 to 65? School-aged or pre-school children? What is your age, please? Do you own or rent your present residence? (IF "OWN," ASK:) Which of the following categories would contain the approximate value of your residential property -- under $200,000, $200,000-$250,000, $250,001-$300,000, $300,001- $350,000, $350,001-$400,000 or over $400,000? Gender (BY OBSERVATION) NONE. . . . . . . . . . . . . . . . . .92% ONE. . . . . . . . . . . . . . . . . . . . 3 % TWO OR MORE............6% NONE. . . . . . . . . . . . . . . . . . .5% ONE. . . . . . . . . . . . . . . . . . . . 6% TWO. . . . . . . . . . . . . . . . . . .75% THREE OR MORE.........14% NONE................. .43% ONE. . . . . . . . . . . . . . . . . . . 19 % TWO. . . . . . . . . . . . . . . . . . . 27% THREE OF MORE.........ll% 18-24. . . . . . . . . . . . . . . . . .4% 25-34. . . . . . . . . . . . . . . . .12% 35-44................ .35% 45-54. . . . . . . . . . . . '. . . . .26% 55-64. . . . . . . . . . . . . . . . .17% 65 AND OVER............7% RENT. . . . . . . . . . . . . . . . . . . 3 % OWN/UNDER $200,000.....3% OWN/$200,000-$250,000.16% OWN/$250,001-$300,000.29% OWN/$300,001-$350,000.23% OWN/$350,001-$400,000.13% OWN/OVER $400,000.....12% DON'T KNOW............. 1 % REFUSED. . . . . . . . . . . . . . . .1% MALE. . . . . . . . . . . . . . . . . . 50% FEMALE. . . . . . . . . . . . . . . .50% OJ Preservation of Open Space On September 5th, 2006 the City Council passed a resolution authorizing the following ballot question for the November ih General Election. PRESERVATION OF WATER, WILDLIFE AND NATURAL HABITAT AREAS o "Shall the City of Andover, Minnesota, be authorized to issue its general obligation bonds in an amount not to exceed $2,000,000 to finance the acquisition of land from willing sellers for the preservation of natural areas, water and air quality and wildlife habitat? Spending would be subject to an annual audit." YES o NO BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. This proposal would cost approximately $8 per year for each $100,000 in property value on most property types. The maximum amount of increased levy as a percentage of market value is .0078% and the maximum amount that would be raised by the new referendum tax rate in the first year if it were to be levied is $195,539. @ Commonly Asked Questions 1. What will the city accomplish with this dedicated funding? Andover will use the funds to acquire land from willing sellers for protection of water and air quality, preservation of wildlife habitat and natural amenities. 2. How will the city do this? The city will acquire land and/or enter into land preservation agreements to permanently protect natural areas. 3. Where would the lands be located? Land throughout the city will be eligible for consideration. 4. What can be accomplished with $2,000,000? An initial investment by Andover residents will open the door to matching funds from public agencies, nonprofit organizations and corporate sponsors. Preservation can be accomplished in a variety of ways, including the purchase of property, dedication of conservation easements, purchase or transfer of development rights and park dedication. By utilizing a combination of funding sources and methods, the amount ofland that can be protected will be multiplied. 5. How long will these properties be protected? The land will be protected in perpetuity. 6. How much will property taxes increase to fund this program and for how long? A property owner will pay about $8 per year for each $100,000 of assessed property value for fifteen . years. The annual tax impact is expected to decrease in future years due to growth in the city's tax base. 7. How will the city ensure the program is effective? A citizen advisory committee appointed by the City Council will review spending and expenditures will be audited annually. This information will be open to public review. 8. Does the city have experience with similar projects? This year the city acquired more than 20 acres of natural habitat area and reached agreement to protect an additional I 0 acres along the same wildlife corridor near Hanson Boulevard and 161 51 Avenue. The agreement includes a trail connection to the existing system along Hanson Boulevard. A restoration project in Kelsey Round Lake Park was also completed with funding from with the Department of Natural Resources and the Natural Resources Conservation Service. The city is currently working with the DNR, Coon Creek Watershed Management District, Tree Trust and Anoka County Parks to restore native plants in wetlands along Coon Creek. With dedicated funding a city wide effort to preserve natural areas can be implemented. 9. What will the effect be on my property? Local and national research has shown that natural areas positively affect home values and consistently rank high on lists of home buyer preferences. 10. Are there natural areas remaining in Andover that need to be protected? Yes. Approximately 40% of the city remains undeveloped. However, The Metropolitan Council forecasts the city's population will grow to 39,000 people with the addition of as many as 4,000 new homes by the year 2020. There is presently an opportunity to preserve unique natural areas from development for the enjoyment of residents now and in the years to come. 11. Will all property owners be required to pay this tax? No, state law exempts agricultural land and seasonal property from taxes used to repay all referendum debt. 12. Why would a landowner want to participate in this program? This would be an option for landowners who don't want to see their land developed but want to protect it for the enjoyment of future generations. For Additional Infonnation Contact City Hall at (763) 755-5100 @ CITY G.O. OPEN SPACE BONDS (Ch 475) Election Amount Financed $2,000,000 Number of Years 15 Structure Eaual P & I Interest Rate 4.50% Referendum Mid. Val. - payable 2006 2,522,273.800 Debt Lew Reauired (cj) 105% 195,539 Tax Rate 0.0078% Taxable Tax Increase Tvae of Prone~ Market Value Debt Service Only. $200,000 $16 250,000 19 300,000 23 350.000 27 Residential 400.000 31 Homestead 450,000 35 500,000 39 550,000 43 600,000 47 650,000 50 700,000 54 750,000 58 $500,000 $39 Commercia V 750.000 58 Industrial 1,000,000 78 1.500,000 116 2,000,000 155 $300,000 $23 Agricultural 325.000 25 Homestead " 350,000 27 400,000 31 500,000 39 600,000 47 Agricultural $5,000 $0.00 Non-Homestead 6,000 0.00 (dollars per acre) 7,000 0.00 8,000 0.00 $100,000 $0.00 SeasonaVRecreation 200.000 0.00 300,000 0.00 400,000 0.00 500,000 0.00 City of Andover, Minnesota e Estimated Tax Impact August 29. 2006 EHLERS . .,'D<.'.""IOC 'The figures in the table are based on county taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ("Circuit Breaker') program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners. "For agricultural homestead property, land and buildings beyond the house, garage, and one acre are exempt from referendum market value tax. Prepared by Ehlers & Associates, Inc. Preliminary: For Discussion Purposes ONLY 8/29/2006 ~ 1685 CROSSTOWN BOULEVARD N.W. " ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: CC: Jim Dickinson, City Administrator David D. Berkowitz, City Engineer Mayor & Council Members/Park & Recreation Commission ~ y/Comp Plan for Parks FROM: Todd J. Haas, Parks Coordinator SUBJECT: 3. Update of Revised Park Dedication DATE: September 21,2006 INTRODUCTION This item is in regard to completing a revised draft park dedication study and updating the comprehensive plan for the park system. DISCUSSION At this point, some preliminary revisions have been made to the original park dedication study that was done in 2002. But before the park dedication study can be completed, the parks sections of the City's overall comprehensive plan needs to be reviewed by the Park & Recreation Commission to verify the goals and objectives haven't changed. Once that has been determined by the Commission, the type of improvements can be considered for each of the existing and future parks. The updates to the comprehensive plan and park dedication study will be completed over the next 6-9 months. ACTION REQUIRED No action required. This is just an update as to the status of the park dedication study and the comprehensive plan for the park system. Respectfully submitted, '~ T~ ~.... ~ ' ,.' . . .' . .', ~ ,. , , . . NDOVE, 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CLANDOVER.MN.US TO: Mayor & Council Members/Park & Recreation Commission CC: Jim Dickinson, City Administrator David D. Berkowitz, City Engineer FROM: Todd J. Haas, Parks Coordinator SUBJECT: 4. Discuss Skate Park Facility DATE: September 21,2006 INTRODUCTION This item is in regard to the skate park equipment as to the condition of the equipment and future location of a more permanent type facility. DISCUSSION Just so the Council and the Commission are aware, both quarter pipes are definitely showing signs of weakening from the move in the spring and fall by the Public Works Department. Although there were repairs made to the quarter pipes and the half pipes this past summer, each time it is moved the equipment gets stressed. As far as a location, the City should decide if a permanent skate park is desired and where should it be located. If the City Hall/Public Works campus is the most desired location, then this needs to be considered as part of the overall layout of the Public Works site. ACTION REQUIRED As determined by the City Council. Respectfully submitted, ~~ <f\NDbvE~ 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US FROM: Mayor & Council Members/Park & Recreation Commission Jim Dickinson, City Administrator ~~ David D. Berkowitz, City Engineer Todd J. Haas, Parks Coordinator TO: CC: SUBJECT: 5. Provide Update Regarding Guidelines for Field Usage by Youth Athletic Associations DATE: September 21 , 2006 INTRODUCTION This item is an update regarding guidelines for field usage by youth athletic associations that the Park & Recreation Commission has been discussing the past 1Y2 months or so. DISCUSSION Attached is the last set of guidelines that were discussed by the Commission at their meeting of September 7, 2006. The associations/groups have been. for the most part, attending the work sessions to give their input. The Commission still has some tweaking to do regarding the guidelines which will be done at their next meeting on October 7th. If the City Council has any comments, please present them at the joint meeting. Chairman Masloski will be taking the lead to address this with the Council. ACTION REQUIRED No action is required as this update item is for the City Council. Respectfully submitted, ~~ Todd f1aas Attachments: Draft Guidelines G:\ST AFF\RHONDAA \AGENDA \ITEMSI2006\092106\ilem S,doc PIZAFr '-' ~ Youth Athletic Associations 1. Guideline Statement A key goal of the City of Andover's Parks & Recreation Commission's function is to provide a rich variety of recreational opportunities to residents in the most cost efficient manner possible. To achieve this goal, the City will emphasize a partnership with Andover's volunteer organizations to plan, organize, and implement youth recreational programs both as a means of containing service costs and as a method of ensuring a community-based program. 2. Procedures The City may recognize any number of associations based on the availability of resources and determination of the benefit to the community by the Parks & Recreation Commission. To qualify as a recognized City of Andover youth athletic association, the association must provide: 2.1.1. Youth sports program(s) must be open to all residents (re'ifardZess of their school affiliation) and the programs must have g minimum of 51 % participation from Andover residents with the exception ofhockev. 2.1.2. A full array of sports programs for boys and girls involving all age and competition levels. 2.1.3. Democratic procedures and elections that ensure input from the residents regarding program input and policies. The Parks Coordinator shall receive . and review a copy of the group's by-laws to help verify this point on a vearlv basis. 2.1.4. All associations must provide verification that thev have 50IC3 non-profit status with the State of Minnesota. They shall provide the City with an annual financial report and a copy of any tax filings required by the state or federal government 2.1.5. Certificate of insurance, which also names the City of Andover as "Additional Insured". 2.1.6. Established grievance procedures, which involve a City staff member as a non-voting observer durinf! f!rievance proceedinf!s. The City will observe in cases where City participation seems prudent 2.1.7. Opportunity for the Parks Coordinator or other city representative to participate (non-voting) in Board meetings and attend monthly meetings as desired. 2.1.8. Duplication of sport offering by associations is not permissible. Example: If more than one soccer association offers the same level of competiveness (for example a in-house prof!ram), then it would be in the best interest to combine as one association. r -\.- ~ . 2.2. In return, qualifying associations will receive from the City; priority use of City- owned facilities along with other established priority users. This means that all required information/documentation must be provided by the association to the City of Andover before an application submitted by that association can be accepted fot' use of the City's. facilities. Note: The Park and Recreation Commission do have the authority to review the number of fields that are being requested by the association. The final determination will be made by the Park and Recreation Commission based on need for the association. Acknowledgment of the groups as providers of their respective sport offerings. As part of this, the City does not offer programs in these areas, but refers resident to these organizations. 2.3. Youth athletic associations are valued partners to the City in proViding organized recreational opportunities. Consequently, serious conflicts arising within or between associations and resident groups that threaten the quality of those recreational opportunities are of concern to the City. 2.4. Barring a legal imperative to the contrary, the City's role in resolving such conflicts is limited to encouraging the association board and party in conflict to work through the problem, according to existing by-laws, with staff representatives providing facilitation and information, as required. 3. Responsibility The Parks Coordinator or a city representative will work with the various athletic associations to ensure the responsibilities are being met. Staff through the grievance procedure addresses concerns from the general public. 9\NDOvE* 1685 CROSSTOWN BOULEVARD NoW. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members/Park & Recreation Commission CC: Jim Dickinson, City Administrator David D. Berkowitz, City Engineer FROM: Todd J. Haas, Parks Coordinator SUBJECT: 6. Discuss Proposed 2007-2011 Park CIP DATE: September 21, 2006 INTRODUCTION The City Council is requested to review and comment on the proposed 2007-2011 Parks Capital Improvement Plan as prepared by the Park & Recreation Commission. DISCUSSION Attached is the most updated projected fund balance that was prepared by the Finance Department based on the proposed improvements that were recommended by the Park & Recreation Commission at their meeting of June 22, 2006. The Park Commission did hold a public hearing on the same day. Attached are the meeting minutes for your review. Those recommended improvements from the June 22nd meeting are listed below based on the anticipated park dedication fees (see attached). 2007 ~1I(,e/J Fc<c;I"~. A. Andover Station North-PeFk 0 . $20,000 for 3 new bleachers . $65,000 for playground equipment . $300.000 for lighting the 2 larger fields with the possibility of lighting the easterly smaller field Total $385,000 B. Crooked Lake Boat Landino ::> . $62.500 for reconstructing the parking lot and boat ramp. Note: The MNDNR will fund the other $62,500 in either 2007 or 2008. Total $62.500 C. Terrace Park . $55,000 for constructing a paved parking lot with concrete curb and gutter along with a new basketball court Total $55,000 D. Strootman Park . $40.000 for relocating the ball field and installing new fencing Total $40,000 E. Miscellaneous Items . $25,000 Total $25,000 Total proposed improvements for 2007 = $567,500 2008 A. Sophies South Park . $75,000 for new playground equipment and basketball court. Total $75,000 B. Woodland Crossinq Park . $57,000 for new playground equipment Total $57,000 C. Fox Meadows Park . $25,000 for new playground equipment for ages 2-5 years Total $25,000 D. Andover Station North Park . $35,000 for new playground equipment Total $35,000 E. Miscellaneous Item . $25.000 Total $25,000 Total proposed improvements for 2008 = $217,000 2009 A. Andover Lions Park . $85.000 to install outfield fencing and an irrigation system Total $85,000 B. Miscellaneous Items . $25.000 Total $25,000 Total proposed improvement for 2009 = $110,000 2010 A. HawkridQe Park . $500.000 for new well, warming house, irrigation system, playground equipment, bleachers, etc. Total $500,000 B. Prairie Knoll Park . $150,000 pave and curb the existing gravel parking lots Total $150,000 C. Miscellaneous Items . $25,000 Total $25,000 Total proposed improvement for 2010 = $675,000 2011 A. Miscellaneous Items . $25,000 Total $25,000 Total proposed improvement for 2011 = $25,000 ACTION REQUIRED The City Council is requested to review and comment on the 2007-2011 CIP, which has been recommended by the Park & Recreation Commission. Respectfully submitted, ~/~ Todd Haas Attachments: June 22, 2006 Meeting Minutes / ,/ PARK AND RECREATION COMMISSION MEETING - JUNE 22,2006 MINUTES A Special Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on June 22, 2006, 7:32 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. . Commissioners Present: Chair Dan Masloski, Jeremy Boyer, TIm Lindahl, and Wendy Albee Commissioners Absent: Dave Blackstad and Ernest Bedor Also Present: Parks Coordinator, Todd Haas RESIDENTS FORUM There were no comments at this time. APPROVAL OF MINUTES Motion by Commissioner Lindahl, seconded by Commissioner Albee, to approve the June 1,2006 Park Commission minutes as presented. Motion carried on a 4-ayes, O-nays, 2-absent (B1ackstad and Bedar) vote. PUBLIC HEARINGI2007-2011 PARKS C4PITAL IMPROVEMENT PLAN Parks Coordinator Haas introduced the Public Hearing, and reviewed the discussion section. He indicated the years following 2007 were fluid, and could be changed at a later date. The Crooked Lake Boat Landing was located on the North end of the lake and included funding for a parking lot and a boat ramp. Commissioner Lindahl clarified that if the DNR did not fund it this year it would be postponed to next year. Parks Coordinator Haas stated that the fencing at Strootman Park did not meet requirements. To meet the requirements, the ball field would be moved and the fencing updated. Gary Aus of650 146th Lane, across from Prairie Knoll Park-noted the parking lot was graveled 2.5 years ago. The dust has been drifting from the parking lot to the house. He noted cars had spinning in circles on several occasions. His home has required regular power washing of the exterior from the dust The sheriff's department and specifically Lt. Wells had regularly patrolled the area and had maintained good communication. Chair Masloski inquired an estimate cost for paving the south parking lot Parks Coordinator Haas answered about $60,000. Regular Andover Park and Recreation Commission Meeting Minutes - June 22, 2006 Page 2 Commissioner Lindahl suggested signage could inform parents of the rules of the park. Mr. Haas added that the park rules could be put on the game sheets for the parents. Commissioner Lindahl believed it was reasonable for the associations to do thai. It could include timing and transitions. Masloski reminded the Commission it was a pervasive lSsue. Mr. Aus questioned if it was possible to have security lights installed in the North and South parking lots. He reasoned if there were security lights it would reduce the traffic after 11 :00 p.rn.. Commissioner Lindahl indicated it was in the budget to possibly pave the parking lot in 2010 and inquired if it could be moved up. Mr. Aus indicated that when the park was reconstructed, he believed it would be completed in a timely manner. He thanked Parks Coordinator Haas for being responsive to him. Chair Mas10ski reviewed that Mr. Aus' request was for two security lights on the North and West end of the South parking lots, and install concrete curb and gutters for the South Parking lot. Commissioner Lindahl thanked him for his attention to the park. Mr. Aus expressed concern for the soccer fields to have screening to protect the cars. Commissioner Lindahl responded that a similar concern for both footballs and soccer balls into the swamp. The associations would probably want screening in the area. Pat Hall of 13370 Quinn Street N.W. She bad submitted a petition for a half-court basketball court in Hidden Creek East Park. She requested the numbers the neighborhood would need to match. or they could do the project themselves. If the neighborhood could raise half the funds, the City could consider using some of the miscellaneous funding. Parks Coordinator Haas responded that Fox Meadows Park was $13,000-15,000, so the neighborhood would need to raise $7,000-7,500. Pat indicated she was going to address the issue at the Neighborhood Night Out Parks Coordinator Haas stated that Capital Improvement Plan was allocated for this year however it could be done in the Spring. The neighborhood could do some of the work. Commissioner Lindahl indicated the neighbors could do the striping and the installation of the posts. Chair Masloski inquired if there was a company that they could contact. Parks Coordinator Haas answered that they were working to find one for Fox Meadows Park for about $13,000-15,000. Commissioner Lindahl recommended speaking with Todd and the neighbors. Parks Coordinator Haas stated the bituminous and the class 5 gravel was the more expensive item., not the grading. ,,- Regular Andover Park and Recreation Commission Meeting Minutes - June 22, 2006 Page 3 Motion by Commissioner Lindahl, seconded by Commissioner Albee, to close the 2007- 2011 Parks Capital Improvement Plan Public Hearing. Motion carried 4-ayes, O-nays, 2- absent (Blackstad and Bedor) vote. Chair Masloski called for commissioner comments. He recommended that if there was any flexibility in the Plan to move Prairie Knoll Park up sooner than 2010. The Commission briefly explored possibilities to reduce the dust Conimissioner Lindahl agreed with the resident was tearing up the sod.. Curbing could stop the offhours activity. Security lights could be moved up. Parks Coordinator Haas noted that a light would cost between $5,000-7,500 depending on the distance from the light source. The Commission discussed parking changes and trends. Motion by Commissioner Albee, seconded by Commissioner Boyer, to approve the 2007-2011 Parks Capital Improvement Plan. Motion carried 4-ayes, O-nays, 2-absent (Blackstad and Bedor) vote REVIEW OUTSTANDING ITEMS Coordinator Haas reviewed the outstanding items. Chair Mas 0 . inquired if Oakview Park had been seeded.. Parks Coordinator responded it had seeded and no debris was found on site. He also . cated that the City was attempting to the wetland regulations for the par Commissioner Albee stated she e rock band A . for the Concerts in the Park, and was working to have a nd band.. It should be co ed on Friday. The YMCA was willing to hand yers and flyers would also be distrib would occur . g the third or fourth week in July. After discussion. the Commission decided the July meeting would be held July 20, 2006. It was recommended that the Burgeson family create a list of concerns to be presented to the Commission at that time. CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2006 2007 2008 2009 2D10 2011 TOTAlS Projected Sources of Revenue Parll Dedi::alion Fee $2,425 per un~ piallod units 100 50 50 50 50 50 Anticipated Parll Dedi::alion Fee $ 242,500 $ 121,250 $ 121,250 $ 121.250 $ 121,250 $ 121,250 $ 846.750 Commercial I Residential. Andover Station N 176,420 80,390 76,n3 76.n3 100,000 514.276 DNRGrant 62,500 62,500 Capital Projects l.lIvy - Parlllmprovements 62,800 62,600 52,600 52.600 52,600 52,600 316.800 Total Revenues Available 471.720 316,940 252,783 252,783 274,050 174,050 1,742,326 Projected Commitments Annual Miscenaneous Projects 25,000 25.000 25,000 25,000 25,000 25,000 150.000 Debt Service payment 52,600 52,600 52,600 52,800 52.800 52,800 316,600 Andover Community Center ContrIbution 50.000 50,000 Andover Station North Ballfields 70.000 385,000 35.000 490,000 Country Oaks West Parll 42,168 42,188 Prairie Knon ParI: 35.000 150.000 185,000 Woodland Estates 4111 15,000 15,000 Fox MeadOYlS Park 10,000 10,000 Oakview Part 50,000 50,000 SIrDDlman Part 40,000 40.000 Tenace Pm 55,000 55,000 Crooked Lake Boat Lancling ,125,000 125,000 Woodland Crossing Part, 57,000 57,000 50phies Sou1h Park 75,000 75,000 Forest Meadows Pm 25,000 25,000 Andover Uons ParI: 85.000 85,000 Hawlaldge ParI: 500,000 500,000 Total Commttments 349,988 682,800 269,800 162,800 727,800 77,600 2,270,966 Revenues Over (Under) Expenditures 121.7:12 (365,860) (17,017) 69.983 (453.750) 96.250 Fund Balance as of December 31. 2005 248,757 . Fund Balance Brought ForwanI 370,489 4,629 (12.3BB) 77,595 (376,155) Ending Fund Balance' $ :170._ $ 4,&29 $ (12,388) $ 77,595 $ (:176,155) $ (279,805) -Tarvet -10% of cummt years commitments to create . contingency for any projed overages. Capital Plan City of Andover, MN 2007 thru 2011 Type Improvemont Useful Life 30 Years + Category Park Improvements Priority I - High Contact City Engineer Department Park & Rec - Projects Projecttl 07-45001-01 Project Name Andover Station North Complex Description Continued development and construction of an AthlcticIPark Complex south of the WDE site. With the fields due to be completed in the fall of 2006; bleachers and playground equipment will be necessary. In order to maximize the usage of the fields, lighting of the two larger fields is necessary with the possibility of lighting the third and smaller field. 2007 _ $20,000 for 3 sets of bleachers, $65,000 for playground equipment and $300,000 to light the 2 larger fields and possibly the smaller field. 2008 - $35,000 for playground equipment Note: Parkin would be shared with the businesses. Justification The bleachers are n=sary to allow the spectators to enjoy watching the games without having to stand for long periods oftime. The playground equipment will allow families with children not playing baseball the opportunity to enjoy another activity. The lighting of the fields allows additional games and practices to be played during the evenings. Expenditures Improvement 2007 385,000 385.000 2008 35,000 35,000 2009 2010 2011 Total 420,000 420.000 Total Funding Sources Park Improvement Funds 2007 385,000 385,000 2008 35,000 35.000 2009 2010 2011 Total 420,000 420.000 Total OperationallmpactlOther I Routine maintenance will be required to upkeep the field and park. Tuesday, Jrme 20, 2006 Capital Plan City of Andover, MN 2007 thru 2011 Type Improvement Useful Life 25 Years Category Park Improvemeots Priority I - High Contact City Engin= Department Park & Rec - Projects Project II 07-45001-02 Project Name Terrace Park Description Install new basketball court and parking lot with concrete curb and gutter along with completing a small section of trail to provide access to the playground equipment and the other portions of the park. Justification The existing parking lot is currently gravel Since this is located in an urban area. the parking lot should be paved and the neighborhood residents have requested a basketball court. Also, the trail to the playground area needs to be paved. This project has b= recommended by the Park & Recreation Commission. Expenditures Improvement 2007 55,000 55,000 2008 2009 2010 2011 Total 55,000 55.000 Total Funding Sources Part Improvement Funds 2007 55,000 55.001) 2008 2009 2010 2011 Total 55,000 55,ll00 Total Operational ImpactlOtber I Additional long-term maintenance and ultimat::1y replac...-ment will be n=ssary. Tuesday, June 20, 2006 Capital Plan City of Andover, MN 2007 thru 2011 Project # 07-45001-03 Project Name Crooked Lake Boat Landing Type Improvem.."IIl Useful Lire 25 Yean; Category Park Improvements Priority 1 - High Contact City Engineer Department Park & Roc - Projects Description I Construct new parking lot, install new dock and dredge boat landing area. This project will go forward with the assistance of a MN DNR Matching Grant. Justification I The existing parking lot is beyond its normal maintenance requirements. Surface has deteriorated and a number of pot holes have been filled up to this point. A boat dock is necessary for individuals launching their boat. Also, the boat landing has silted in and needs to be removed to allow boats to maneuver. This project has been recommended by the Park & Recreation Commission. Expenditures Improvement 2007 125,000 125,000 2008 2009 2010 2011 Total 125,000 125,DDO Total Funding Sources DNR Grant Par!( Improvement Funds 2007 62,500 62,500 125.000 2008 2009 2010 2011 Total 62,500 62,500 125,000 Total OpemtionallmpactlOtber I Normal maintenance (sealcoating, striping, etc.) will be n=ssary. Tuesday, June 20, 2006 Capital Plan City of Andover, MN Project # 07-45001-04 Project Name Strootman Park 2007 thru 2011 Type Improv=ent Useful Life 25 Years Category Pm Improvemeots Priority I - High Contact City Engin= Department Pm & Rcc - Projects Description I Reconstruet existing ballfield and replace fencing. The ballfield will be reduced in size for players generally under the age of 12. In addition, there will not be an outfield fence so the field can be used for other sports as welL Justification ] Ballfield fencing does not meet League ofMN Cities guidelines and needs to be replaced. This project has been recommended by the Park & Recreation Commission. Expenditures Improvement 2007 40,000 4ll.oo0 2008 2009 2010 2011 Total 40,000 40,000 Total Funding Sources Par\( Improvement Funds 2007 40,000 4ll,000 2008 2009 2010 2011 Total 40,000 4ll,000 Total I Opo........ ..,."'00." I Normal maintenance will be n6=smy. Tuesday, .!une 20, 2006 Capital Plan City of Andover, MN 2007 thru 2011 Project # 07-45001-99 Project Name Annual Miscellaneous Projects Type Improvement Useful Life Unassigned Category Park. Improvements Priority 1 - High Contact City Engin= Department Park. & R.ec . Projects Description I This is for unforeseen or requested miscellaneous projects that may arise during the yCll[, requested by the public, staff; City Council or the Parks and Recreation Commission for each year. , Justification I 1bis gives flexibility to the City to do certain small-sized projects that may be warranted; for example, purchase of soccer goals. This funding has been recommended by the Park & Recreation Commission. Expenditures Improvement 2007 25,000 25.000 2008 25,000 25.000 2009 25,000 25.000 2010 25,000 25.000 Total 2011 25,000 25,000 Total 125,000 125.000 Funding Sources Park Improvement Funds 2007 25,000 25.000 2008 25,000 25.000 2009 25,000 25,000 2010 25.000 25,000 Total 2011 25,000 25,000 Total 125,000 125,000 OpernfiouallmpactlOther I Allows the Park and Recreation Commission to address a variety of different needs throughout the year. Tuesday. June 20, 2006 Capital Plan City of Andover, MN Projecttl 08-45001-01 Project Name Forest Meadows Park 2007 thru 2011 Type Improvement Useful Life 15 Years Category Pari:: Improvements Priority I - High Contact City Engin= Department Pari:: & Roc - Projects Description Install additional playground equipment for 2-5 year old users. Justification This funding has b= recommended by the Park & Recreation Commission. Expenditures Improvement 2007 2008 25,000 25,OOD 2009 2010 2011 Total 25,000 25.000 Total Fnnding Sources Park Improvement Funds 2007 2008 25,000 25,000 2009 2010 2011 Total 25,000 25,000 Total Operational Impact/Other 1 Additional long-tam maintenance and ultimately replac...-ment will be n:c..-ssary. Tuesday, June 20, 2006 Capital Plan City of Andover, MN 2007 thru 2011 Type Improvement Useful Life 15 Years Category Park Improvements Priority 1 - High Contact City Engineer Department Park & Reo - Projects Project # 08-45001-02 Project Name Sophies South Park Description Install new playground equipment and basketball court. The park was dedicated as part of the development of Sopbies South. Since DO park exists within the general area, it was recommended to begin developing the park. Justification This funding has been recommended by the Park & Recreation Commission. Total 2008 75,000 75.000 2009 2010 2011 Total 75,000 75.000 Expenditures 2007 Improvement Total 2008 75,000 75.000 2009 2010 2011 Total 75,000 75.000 Fnnding Sources 2007 Part Improvement Funds OperationallmpactlOlher I Additionallong-tcrm maintenance and u1timately replacement will be nec..-ssary. Tuesday, June 20, 2006 Capital Plan City of Andover, MN Project # 08-45001-03 Project Name Woodland Crossing Park 2007 thru 2011 Type Improvement Useful Life 15 Year; Category Parl:: Improvements Priority 1 - High Contact City Engineer Department Parl:: & Rec - Proje..'"ts Description Install new playground equipment Justification The park will have a new basketball court and shelter built in 2006. To complete the park, new playground equipment is necessary for all ages from 2 - 12 years old. Total 2008 57,000 57.000 2009 2010 2011, Total 57,000 57.000 Expenditures 2007 Improvement Total 2008 57,000 , 57,000 2009 2010 2011 Total 57,000 57.000 Funding Sources 2007 Pari<; Improvement Funds Operntional Impact/Other I Additionallong-t..'"1'III maintenance and ultimately replac..'"IIIent will be necessary. Tuesday, June 20, 2006 Capital Plan aty of Andover, MN Project # 09-45001-01 Project Name Andover Lions Park 2007 thru 2011 Type Improvement Useful Life 25 Years Category Park Improvements Priority 1 - High Contact City Engin= Department Park & Rcc: - Projects Description I Install outfield fencing with mow strips for ballfield and install new irrigation system. 8 foot high fencing with mow strips - $35,000 and irrigate existing ballfield - $50,000. Justification I The installation of an outfield fence will allow the ball to stay in play and also give the awesome feeling when a ball is hit for a home run. Also give the player; a safer playing surface by installing a irrigation system. This project has been recommended by the Parle & R=tion Commission. Expenditures Improvement 2007 2008 2009 85,000 115,oOO 2010 2011 Total 85,000 115,OOO Total Funding Sourees Park Improvement Funds 2007 2008 2009 85,000 115,ooo 2010 2011 Total 85,000 115,oOO Total Operational Impact/Other I Additional long-term maintenance and ultimately n:plac..'"IIIent will be n=sary. Tuesday, June 20, 2006 Capital Plan City of Andover, MN 2007 thru 2011 Type Improvement Useful Life 30 Years Category Park Improvements Priority 1 - High Contact City Engin= Department Park & Rec - Projects Project # 10-45001-01 Project Name Hawkridge Park Improvements Description The project includes the construction of a warming house, construction of a well w/pump and controls, instaI1ation of irrigation for the soccer and ball fields, playground equipment for children 2-5 yean; of age and bleachers for sporting spectators. Storage buildinglbathroomslconcessions - $209,000; drill well with pump & controls - $100,000; septic system - $7,500; pave existing parking lot - $90,000; irrigation for 2 fields - $50,000; playground Equipment (2-5 year olds) - $25,000; bleachers with concrete pads(soccer & ballfield - SI5,000; securi Ii t - S2,500; ark si e and Ian in - $1,000. Justification By continuing to improve the park system in Andover, the City provides a high quality parks and recreation complex to meet the growing needs of an active community. These improvements will provide high quality athletic and recreational opportunities to the residents. A warming house provides shelter and a restroom facility that can be used year around. The well and irrigation provide for a high quality athletic surface for soccer, baseball/softball activities and 'water for the restroom. Playground equipment provides activities for younger children and bleachers provide a safe and comfortable place for spectators. This . ect has been recommended b the Park & Recreation Commission. Expenditures 2007 Improvement 2008 2009 2010 500.000 500.000 2011 Total 500,000 500.000 Total Fnnding Sources 2007 Park Improvement Funds 2008 2009 2010 500,000 500.000 2011 Total 500,000 500.000 Total Opemtional Impact/Other The construction of a warming house and restroom facility will increase the use and enjoyment of the park. Also, the construction of the storage/warming house/restroom facility will eliminate the need to rent a portable warming house and portable bathroom. The well construction will give the ability to ice the rinks from the on-site well and will eliminate the need to "tanker" water to the site from the Public Works facility on Crosstown Blvd. The la cround ui ment will uire additional long-t= maintenance and ultimate ~ lacement will be neces Tuesday. June 20, 2006 Capital Plan City of Andover, MN Project # 10-45001-02 Project Name Prairie Knoll Park - Phase ill 2007 thru 2011 . Type Improvement Useful Life 25 Years Category Park Improvements Priority ) - High Contact City Engin= Department Park & Rcc - I'n!j= Description 2010 - The parking lot would be paved including concrete curb and gutter ($150,000). Justification Prairie Knoll Part is considered a regional city part and completion would bring it into compliance with City standards due to the increased use by the associations for both soccer and football This project has been recommended by the Part & Recreation Commission. Expenditures 2007 Improvement 2008 2009 2010 150,000 150.000 Total 2011 Total 150,000 150.000 Funding Sources 2007 Parle Improvement Funds 2008 2009 2010 150,000 150,000 Total 2011 Total 150.000 150,000 OperationallmpactlOther I Additional long-term maintenance and ultimately replacement will be necessary. Tues~, June 20, 2006