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Home My WebLink AboutJanuary 4, 2007 CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting January 4, 2007 7:00 P.M. 1. Call to Order 2. Resident's Forum 3. Approval of Minutes (12/21/06) 4. Consider 2007 Softball/Baseball Tournament Applications 5. Consider 2007 Outdoor Recreation Application Round/07 -8, Cont. 6. Review Outstanding Items 7. 8. Chair's Report 9. Adjournment 7:15 P.M. or shortlv thereafter (Work Session) 1. Call to Order 2. Discuss Park Improvements/Park Comprehensive Plan 3. Adjournment 1/ ,.. be.' F~ -ftvvl/...- 51 '~f'1 0'1.. r v) If''> T. c-L.\.CITY OF r~NDOVE_ ' 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd Haas, Parks Coordinator SUBJECT: 4. Consider 2007 Softball/Baseball Tournament Applications DATE: January 4, 2007 INTRODUCTION This item is in regard to considering the attached softball/baseball tournament application forms for the upcoming 2007 softball/baseball season as requested by the Andover Baseball Association and the Andover Athletic Association. DISCUSSION The earliest the associations can submit is December 15th for the following summer. At this time, no other tournaments have been scheduled for the upcoming season for the ball fields. Listed below are the associations and dates of tournaments that have been requested. - June 1-3/AAAlAndover Spring Tournament/Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) & Field 7 at City Hall June 8-10/ABA/Mid-Season In House Tournament/Fields 1-6 at Sunshine Park, Shadowbrook East Park (north & south fields), Andover Station North Ball Field Facility (west, middle & east fields), Pine Hills Park, Hidden Creek North Park & Eveland Fields (north field only) - June 30 & July 1/AAAlEnd of Season Tournament/Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) & Field 7 at City Hall - July 13-15/ABA/End of Season Tournament/ Fields 1-6 at Sunshine Park, Shadowbrook East Park (north & south fields), Andover Station North Ball Field Facility (west, middle & east fields), Pine Hills Park, Hidden Creek North Park & Eveland Fields (north field only) July 20-22/ABA/End of Season Tournament/Fields 1-6 at Sunshine Park, Shadowbrook East Park (north & south fields), Andover Station North Ball Field Facility (west, middle & east fields), Pine Hills Park, Hidden Creek North Park & Eveland Fields (north field only) - August 3-5/AAAlField of Dreams Toumament/ Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) & Field 7 at City Hall August 11-12/AAAlSenior High Co-Ed End of Season Tournament/ Fields 1-6 at Sunshine Park, Eveland Fields (north, middle & south fields) & Field 7 at City Hall Note: The Andover Family Fun Fest is scheduled for July 6 & 7. ACTION REQUIRED The Park & Recreation Commission is required to consider approving the attached toumament application forms. Respectfully submitted, ~~~. cc: Kelly Gothier, AM John Kaffenberger, AM Joe Deitz, ABA Mike Keeney, ABA ~7 ~~ll 11il"$e t-l, ~cJ...~ I I I ("""1 V (1c ~~~DO\lCD I, l \..' t t ...., l It Y L...l \ RECEIVED a:;-; '5 nn~ 1 ~'''''' ?,I) 2007 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) NAME OF TOURNAMENT: (Please print or type all information) 'A/l4jt7t/i7~ StJtLO'l.J~ ?;J{/~~ (/ :5>.5 4- 4rvrJ I'7tk7L A-'rJ./.-Lb-r-r c. A- >".>(7 c-/ ~ prJ TOURNAMENT ORGANIZATION: TOURNAMENT SPONSOR: TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): Jo..J-v KA-FF@1/~~t::YL (print name): ~-uy r?~77/"e~ ADDRESS: / ~3 2 q ~C:>N 5/ /!/ p.J' ADDRESS: / Co ~ 5/ /1114- (CA. 1-/ 57- NW CITY, STATE, ZIP CODE: /1-r4.)(Y(/~J'L mN ~5.3c'<( CITY, STATE, ZIP CODE: A,vtJOI./1::n... ~/(/ s-.s yo y PHONE:?634)o/-o57"1 7t.f-f/~P- t.(Z/o PHONE: 7tJ -9'27-7J5/ (,fZ - :?Sb- 93 ZC( (home) (work) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover fH:- DATES OF TOURNAMENT: 'ARK FEES AND USAGE =ees are as follows: (Check A or B) [] A No Field Maintenance [] Adult - $275,00 tournament fee for the park (*), plus a $200.00 field usage fee per field ~uth - $275.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth .Jl.),ove- '/ 2. f :3 . Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to rnaintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building), The usage fee includes the use of the limer, lime and batter's box during the duration of the tournament. The Tournarnent Director is responsible for maintenance of field(s). LD- Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. [] B. With Field Maintenance [] Adult - $650.00 tournament fee for the park (*), plus a $200.00 field usage fee per field [] Youth - $650.00 tournament fee for the park ("), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields, The usage fee includes the use of the Iimer, lime and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damaae Deposit Fees (Check A or B) [] A. $500 Profit Organizations [] B. $250 Non-Profit Organizations Park usaoe as follows: (Check fields requested to be used) D Pine Hills (baseball only) o Hidden Creek North Park (baseball only) c4 Eveland Fields-North Field )l!;-Eveland Fields-Middle Field ~ Eveland Fields-South Field 1. Sunshine Park ;s:. Diamond No. 1 g Diamond NO.4 f C" rV /kC-L- )(Diamond NO.2 )t" Diamond NO.5/'!'" . / ;:n::Diamond NO.3 JrDiamond NO.6 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. D Shadowbrook East Park~South Field (baseball only) D Shadowbrook East Park'-r\iorthField (baseball only) SPECIAL REQUEST SECTION Check the following boxes if applicable. ^ If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit It will be necessary to pay the necessary fees 1 week prior to the tournament Training for the Cushman by the Public Works Department will be necessary prior to any use. :::!it List any special instructions necessary for the Public Works Department so arrangements can be made prior to the ? toumament. (Example: I~clude the !?Cation/distap,nce of pitching rubb~r~'1~~/or ba~~ loc~tions.) d ' DA5~S 7lJ /. ~ ,AT t; ON;4t-l I-let...D5 ,n:./+,,.; Jl!.vbbC4. /- 7 .."..~ ' 5"0 F,euu S-, _ T~ 774 r.$ ~(!. &: (/.::;J~-; ~ I 7 /~'-<- All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournarnent date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications rnust be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournarnent date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (Dr the $250.00), less any rnoney for damages, will be returned after inspection by the Public Works Parks Supervisor. . If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournarnent is cancelled, neither the Tournarnent Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournarnent has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. . The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. . During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. . Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. ~crJ) /DA~\ ,-'~ DATE Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO ALCOHOL /2-1Y-~~ JodrJ ~FFevB/wu't+L. TOURNAMENT DIRECTOR #1 (signature) TOURNAMENT DIRECTOR #2 (signature) Revised: December 7,2005 toumapl.doc(12119/00) Z O;:l; ,. "'"--11/1_ f."-~1 ~~t<q~-ll~ ,O~ ..P-........;,.~.:: ... ~ RECEIVED 2007 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PiTCH) (Please print or type all information) NAME OF TOURNAMENT: (Vt / 0 'SeCL0D''\ ...Tn. - !-l ou..~ ~V\.\R- no.. ~~ TOURNAMENT ORGANIZATION:/trAOCiJC-.f.. c3,tae-bcJUc It-sSOGcJi'l;>i"\ TOURNAMENT SPONSOR: Ih3 A 0':... . ~' ?nns CiTY OF ANDOVER i nil'O TOURNAMENT DIRECTORS rv1UST BE USTED. TOURNAMENT DIRECTOR #1 - l'\. \ (print name): ~~ ve-l \- 2- ADDRESS: t at ~ ILfoiI:J ;fTvc... WtlJ crTY, STATE, ZIP CODE: A-vt()O\,IU- /'Vl..N S-5~lf TOURNAMENT DIRECTOR #2 (print name): .iliA " k €.. k' e-e "-L...( ADDRESS: / 4-30 ~ Ve.{ (9 t,J f,';" l. :, T 1./ ,-,J crTY, STATE, ZIP CODE: tTnDoilet!... fli\.U ~$o{ (worle) btz.-'18t-'ir88tj PHONE: 7~3-q5'1-1'11b (mobile) (home) (work) (mobile) PHOI'-lE: 1b3r757-5r-l~ (home) Note: The Toumament Director(s) or designee shall be on site at all times during the duration of the toumament Check here if organization is located in Andover [] DATES OF TOURNAMENT: J" lAn.L.- '6 I 9 , I 0 :ARK FEES AI'-lD USAGE . are as follows: (Check A or B) ~ A No Field Maintenance D Adult - $275.00 toumament fee for the park (*), plus a $200.00 field usage fee per field o Youth - $275.00 toumament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This toumament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the toumament (upl,eep of trash bins, restrooms and building). The usage fee includes the use of the iimer, lime and batter's box during the duration of the toumament The Toumament Director is responsible for maintenance of field(s). Number of fields to be used Note: 1 day tournaments will be charged 75% of the toumament and field usage fee. D B. With Field Maintenance [] Adult - $650.00 tournament fee for the park (*), plus a $200.00 field usage fee per field o Youth - $650.00 toumament fee for the park (.), plus a $100.0D field usage fee per field for all youth organiz:ations not affiliated with Andover youth Note: (*) This toumament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the toumament (upkeep of trash bins, restrooms and building) including the maintenance of fields. . The usage fee includes the use of the Ii mer, lime and batter's box during the duration of the toumament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the toumament and field usage fee. ,naoe Deoosit Fees (Check A or B) D A $500 Profit Organiz:ations D B. $250 Non-Profit Organizations 1. Sunshine y>ark W,.Diamond NO.1 if piamond NO.2 (Y"Diamond NO.3 ~iamond No. 4 if Diamond No. 5 If Diamond No. 6 " ~hadowbrook East Park-South Field (baseball only) ~ShacJowbrool( East Park-i'llorth Field (baseball only) Y"~"J€''- S"-t-~.;;o,'\ N..(+~ S'IIl"i:.ld F"=.h'a - we>$"+ ;,,",'d.t. _/': e.~re",1I "...1)/) ~ "",dtN>€1" HrrIt... /'I:1r..1. ia.1I4t.-1.l ~'I~ -1'"'1dJ.1e.. ;':',e j _/.. . C~"~lo>all """t) rr~:N~ ?tw-+O..... N....+l-. .s"/!;1i!'l..l ~\!7'- ~_>~ F,,-I (e.afebA" QI'!,I'1) ?ark usaoe as follows: (Check fields requested to be used) lVp'ine Hills (baseball only) t1 HicJden Creek North Park (baseball only) f( Eveland Fields-North Field o Eveland Fields-MicJdle Field 6 Eveland Fields-South Field Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. ~ If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit It will be necessary to pay the necessary fees 1 week prior to the tournament Training for the Cushman by the Public Works Department will be necessary prior to any use. D List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament (~ample: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than. eight weeks prior to the toumament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament The sequencing of scheduling will be considered with City Youth Associations having first priority. , . $500.00 darnage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Worl:s Parks Supervisor. * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the toumament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has' been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City: If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and returned to the City of Andover. Parks Coordinator, 1585 Crosstown Boulevard NVV, Andover, 11II1'1I 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO ALCOHOL /2,..,;;;--00 DATE / "2- -is- -0,6 DATE R #2 (signature) i'<evised: December 7, 2005 taumapl.doc{12119/DD) Zc>oi ~<>?I-"=-f/ 2007 TOURNAMENT APPLICATION FORM j (SOFTBALL, BASEBALL & FAST PITCH) I , l"'" I:!!! t:.ll ~~"d,.ll..-le... I RECEIVED I ,-t- J ,... . ~,~ j ) 2018 NAME OF TOURNAMENT: (Please print or type all information) V6X7t- ~ 'n'~~ I {/5>.5 4- A-rJ-.?L6-"77 C A 5"'>" t:../ ~ p~ '< l"":""\, {'>,.. ^~.! 1"\,..,. . ~ .'__0__~'- :"\;~uu':; TOURNAMENT ORGANIZATION: TOURNAMENT SPONSOR: 4-.vn r~"""rL TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): Jo,J,,; /A-FF@1/.5~t::"<- (print name): ~-ay 0077~''~?t:..-. ADDRESS: / ~3 2 q ,fFO/1/ '5/ /V pJ ADDRESS: / c:: l{ 51 fi1 fr (c.A /..{ S-r- A/w CITY. STATE, ZIP CODE: ,4r4) r.; 1./ ~~ /11 N ~5 3co' <( CITY, STATE, ZIP CODE: A,vnOV1=X- #4'1/ s-r ;io V PHONE:7G.34)o/-o.sY I 7tt..1.f/~~ 'iz 10 PHONE: 7t)'-1.2J'- 735"/ (,IZ - ?so- 932,/ (home) (work) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the toumament. Check here if organization is located in Andover ~ DATES OF TOURNAMENT: Jt..JrJf: 30..... ~ <.>Li ,S" PARK FEES AND USAGE Fees are as follows: (Check A or B) D A No Field Maintenance D Adult - $275.00 toumament fee for the park ("), plus a $200.00 field usage fee per field ~uth - $275.00 toumament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Nofe: (*) This toumament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the limer, lime and batter's box during the duration of the toumament. The Toumament Director is responsible for maintenance of field(s). Ll2 Number of fields to be used Note: 1 day tournaments will be charged 75% of the toumament and field usage fee. D B. With Field Maintenance D Adult - $650.00 toumament fee for the park ('), plus a $200.00 field usage fee per field D Youth - $650.00 toumament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (") This toumament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the limer, lime and batter's box during the duration of the toumament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the toumament and field usage fee. Damaoe Deposit Fees (Check A or B) D A. $500 Profit Organizations D B. $250 Non-Profit Organizations Park usaoe as follows: (Check fields requested to be used) [] Pine Hills (baseball only) o Hidden Creek North Park (baseball only) t4". Eveland Fields-North Field ~veland Fields-Middle Field ~ Eveland Fields-South Field 1. Sunshine Park ;s: Diamond No.1 g Diamond NO.4 / C I rif /.,.t~ )(Diamond NO.2 )t Diamond NO.5 If, . /' jrDiamond No.3 )( Diamond NO.6 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. [] Shadowbrook East Park-South Field (baseball only) [] Shadowbrook East Park-North Field (baseball only) SPECIAL REQUEST SECTION Check the following boxes if applicable. ^ If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the toumament Training for the Cushman by the Public Works Department will be necessary prior to any use. ~ List any special instructions necessary for the Public Works Department so arrangements can be made prior to the J> toumament (Example: I~clude the ::,catiOn/distap,nce of pitching rubbl},r;.,~~/or ba:: lo~tions.) d ' DA~S ~ r3r: ~r ~~ ON ;4tl ...,,~{../)s.. ,rCJ""N!., Jl!.vbbe-,o! /- 7 <,Ie,. So F,EU>S S-(' - 7~ rH '.s .r>vr!. ~ V,t{;;l~-.r c: I ry //.f-t-L ' All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any toumament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the toumament date. All fees must be submitted with the application no later than eight weeks prior to the toumament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the toumament The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the toumament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be retumed after inspection by the Public Works Parks Supervisor. . If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for toumaments shall be paid no later than eight weeks prior to the toumament date. If the toumament is cancelled, neither the Toumament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be retumed. In the event that another sponsor requests the use of the facilities after a toumament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City.' If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and retumed to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. . During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. . Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. ~J)~ Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO ALCOHOL /2 -If/- t? ,.6 Jot-! N ~FFev81l--Tt..4 (;+L TOURNAMENT DIRECTOR #1 (signature) TOURNAMENT DIRECTOR #2 (signature) DATE Revised: December 7,2006 toumapLdoc(12/19/00) ~7 s;04~\11 ba$e-b,,1I ~c.h.e.cJv.k.. RECEIVED 20Q7 TOU~NAMENT AP?LlCA TION FOKM (SOFT3ALL, 3ASESALL & FAST PiTCH) ... (' - t"l ?pn" DC-v ~ '...' _ ,!.'i ''J (Please print or type all information) NAME OF TOURNAMENT: ~e-AfL E nJ TOURNAMENT ORGANIZA. TION: A- t\.J no lJ-f' ...'2 . ~(' 1;,,,--~nC>..~"\,r ~/t~ebQ.J...L A~s~=-\ ~~.OV\ CITY OF ANDOVER TOURNAMENT SPONSOR: IT ~ A iliVO TOLlRNAMENT DiRECTDRS MUST 3E USTEu. TOURNAMENT DIRECTOR ;::1 (;lrint name): (~F-' ( lk; t2- ,!0DRESS: 13qr 14i) f!J. Ave- NW CrTy', STATE, ZIP CODE: Avt.oovc-..e (M.N S-S-3;:,<f TOURNAMENT DIRECTOR #2 (print name): ft1,. kL /CAe...r e....r ADDRESS: ( '-/30) j{{(pw f'.~e- Sf jlJ c.u CfTY, STATE, ZIP CODE: An()ovu: fU-t..J 553.-1 ?HONE: -r~7-5!''f (. (home) (work) tiz-??7-?8"J"WHONE: t.f34-1't GS-- (mobile) (home) (work) (mobile) Note: Tne Tournament Director(s) Dr designee shall be on site at all times during the dUi3ti:Jn of t'le tournament Check here if organe:ation is located in ft...'1dover D DATES OF TOURNAMENT: J~ 13; 1'-f,/5" :ARK FEES AND USAGE . are as follows: (Check A or 8) ,XA No Field Maintenance D Adu/!- $275.00 toumament fee br the park n, plus a $200.00 field usage fee per field o Youth - $275.00 tournament fee for the park (*1_plus a 5100.00 field usage fee per field f:lr all youth organiz:ations not affiiiated ~~bndover youth Note: (*) This tournament fee~ used to secure the use of the field(s) and to pay for a City employee to maintain the facilities t'lroughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the limer, lime and batter's box during the dUi3tbn of the tournament The Tournament Director is resp:msible f:lr maintenance of field(s). Number of fields to be used Note: 1 cay tournaments will be charged 75% of t'le tournament and field usage fee. o B. With Field Maintenance o .A.dult - $650.00 bumament fee for t'le park (*), plus a $200.00 field usage fee per field o Youth - $650.00 tournament fee for the park n, plus a 5100.00 field usage fee per field fm all youth organ:zations not affiiiated with Andover youth Note: (*) This burnament fee is used to secure the use of t'le field(s) and to pay for a City employee to maintain the faciiities throughout the tournament (u;Jkeep or L-ash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the limer, lime and batter's bex during the dUi3tion of the tournament Number of fields to be used Nota: 1 cay tournaments will be charged 75% of the tournament and field usage ree. ,naDe Deoos!! Fees (Check A or 8) o A $500 Profit Organizations D B. $250 Non-Profit Organizations ;( ;:-ark US3::le es bllows: (Check fields requested to be used) JVPine Hil!s (beseball only) 01 Hidden Creek North Park (basebali only) V Eveland Fields-Norm Field o Eveland Fields-Middle Field o Eveland Fields-South Field 1. Sunshine ~rk IYDiamond No.1 lVDiamond NO.2 ir"'Diamond No.3 If"Diamond NO.4 IY"Diamond NO.5 IY'DiarTlond No.6 [J/~adOwbrO:lk East Park-Sout'1 Field (baseball only) IYShadovvbrobk East Park-North Field (baseball only) nttJovev ~",ti....., N<H'~" E.:lli;eiJ Fx'./'CJ - W"$f F'1~:.I {eo~lI oldy) N.I'~ ,"Sa.U M'<<1.l F=.it'>g - (I11"ddle. FlU: d~".lelool 0...1)') (V "";-100. Pa./lA..U. ra~"l~ - S:wr t"i"<-Id (l3a~b/l Ol1ly) e'A~.lover Sn-;,.o"" ~~ob "er S lvft;'O'\ Not::: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. S?::CiAL R::QUEST SECTION Check t"Je following boxes if applicable. lV If you need to use the Cushman, there will be a fee of $35.00 per day and $350 rePJndable damage deposit It will be necessary to pay t'1e necessary fees 1 week prior to the tournament Training for t"Js Cushman by the Public Works Department will be necessary prior to any use. D List any special inst-uctions necessary for the Public Works Depart"nent so arrangements can be made prior to the tournament. (Example: Include t"Js location/dislance of pitching rubbers and/or base locations.) All reql.Jests for toumaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Tnursday meeting in January. Any bumament application after t'1at will be on a space available basis and must be submitted at least eight weeks prior to the toumament date. A penalty of 50 percent of the field usage fee will be assessed for applicatbns made less t'1an. eight weeks prbr to the toumament date. All fees must be submitted wit'1 t"Je application no later than eight weeks prior to the tournament date. For any late application, t'1e late fees must also be submitted wit"J the application, including the penalty fee. Late applicatbns must be approved by the Park and Recreation Commission at least two weeks prior to t"Je date of the toumament The sequencing of scheduiing will be considered with City Yout'1 P.ssociations having first priority. , , $500.00 damage deposit fee (or $250.00 deposit fee for non-profrt organizations) is due eight weeks before the toumament dat:. Any equipm:nt damaged or lest or any damage to City pr:Jperty by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be retume"d after inspection by the Pubfic Works Parks Supervisor. . If the burnament organizatbn is requesting a N:m-Intcxicating Liquor License, it will be necessary to request Attachment A The City Council has adopted the following refund policy: "Fees for toumaments shall be paid nc later than eight weeks prior to the toumament date. If the toumament is cancelled, neit'ler the Tournament Fee, Field Usage Fee nort'le Non-Intoxicating Liquor License Fee will be returned. In t'1e event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay t'1e full amount and t'1e original sponsor will be refunded t'1e total minus any administ;ative costs incurred by t'1e City: If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and retumed to t"Je City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. . The City reserves the right to cancel or delay llsage of the fields due to weather, field conditions, etc. . During t"Je months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. . Any organization that appiies for use of a recreational faeiiity will be required to pay a fee as determined by t'1e City Council for park security. /2.-1:;-06 DATi:: At'"..ached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO ALCOHOL ~M1~ECIOR #1 1tA-~ TOURNAMENT DIRECT (signature) 1 2- ~ (S~~~ b DATE #2 (signature) Kevised: December 7,2003 toumapl.doc(12119/00) "20~1 ~~II (i9psebr..1l ~~J?-___ p,.('';!\IC i' I l\tVL-I~:"i.J I 2007 TOURNAMENT APPLlCA nON FORM (SOFTBALL, BASEBALL & FAST PITCH) DEe L') ?nns (Please print or type all information) NAME OF TOURNAMENT: ~~A-K GnJ. Se-0-50'"'- ~.U'2.(\CL(Y'U'\.--r TOURNAMENT ORGANIZATION: Av-.OO\'~v<. \'3.1tXJocJ-O .4-ss. I ,-;~v n. tC A~JnOVCD i:.;i ." ..... ,I-II TOURNAMENT SPONSOR: A6/t T\I'1I0 TOURNAMEh'T DIRECTORS rVlUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): o;:~ J:>e..; +2- ADDRESS: 1'3 it i'!'!> 1li A~~ 1-1 W TOURNAMENT DIRECTOR #2 (print name): rVLi k. K.ee-.1.e..>-j ADDRESS: I tI:~ Ye.-(/ClvJ e('/~ 3r;: kJ crTY, STATE, ZIP CODE: .AvuJC>U:''>(' PHONE: ?'i....,-%l~ (home) rV"'" ~5:7cl.f CrTY, STATE, ZIP CODE: An.l!>cVdL M..N ~~DI blZ,-'1257-3Z8t!PHONE: Y3-)-j</6:::- (mobile) (home) (work) (mobile) (work) Note: The Toumament Director(s) Dr designee shall be on site at all times during the duration of the toumament Check here if organization is located in Andover [] DATES OF TOURNAMEIH: 3~ dO 'J 2.. 1 \ 2- "2- , :ARK FEES AND USAGE . are as follows: (Check A or B) ~ A No Field Maintenance [] Adult - $275.00 toumament fee for the park n, plus a $200.00 field usage fee per field [] Youth - $275.00 toumament fee for the park (..), plus a $100.00 field usage fee per field br all youth organizations not affiliated with Andover youth Note: (..) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restro:Jms and building). The usage fee includes the use of the Iimer, lime and batter's box during the duration of the tournament The Tournament Director is responsible for maintenance offield(s). Number of fields to be used Note: 1 day tournaments will be charged 75% of the toumament and field usage fee. [] B. With Field Maintenance [] Adult - $650.00 tournament fee for the park (*), plus a $200.00 field usage fee per field [] Youth - $550.00 toumament fee for the park (..), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee in:::ludes the use of the limer, lime and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the toumament and field usage fee. ,naDe Deposit Fees (Check A or B) [] A. $500 Profit Organizations. [] B. $250 Non-Profit Organizations )< =>ark L!sa:Je as follows: (Check fields requested to be used) c./Pine Hills (baseball only) 0/ Hidden Creek North Park (baseball only) 0/ Eveland Fields-North Field D Eveland Fields-Middle Field o Eveland Fields-South Field 1. Sunshine Park lJIOiamond No. 1 lVC>iamond NO.2 lVDiamond NO.3 ,rpiamond NO.4 iYpiamond No.5 !Y'Diamond NO.6 ff;>hadowbrook East Park-South Field (baseball only) lY'9J:ladowbroole East Park-hbrth Field (baseball only) Yl"\t.:iwet ~n..ti;aA /'J<>r"#t i>>.IIAdJ F~dl.4?r -W<:'$r ndd J (L3~Mn 0,.,11) cr A>1::J""e>' ~tI:o", No...... S..llf.d! P-<<"'l'b - (VI odolk:.. "idd / ttk'......1I .-1)1) .. i:3' , i+t\6<wer ..H.....t,p.. NDrof'k ~IIAd:J "-'~:fJ - ~N- 1'1 eld C BI1$!!l..edl .:1rlly; Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPEC 'L REQUEST SECTION Check the following boxes if applicable. If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit It will be necessary to pay the necessary fees 1 week prior to the toumament Training for the Cushman by the Public Works Department will be necessary prior to any use. D List any special instructions necessary for the Public Works Department so arrangements can be made prior to the toumament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any toumament application after that will be on a space available basis and must be submitted at least eight weeks prior to the toumament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the toumament date. All fees must be submitted with the application no later than eight weeks prior to the toumament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. late applicatbns must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tDumament The sequencing of scheduling will be considered with City Youth Associations having first priority. , . $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be retume:l after inspection by the Public Worles Paries Supervisor. . If the tDurnament organization is requesting a l'>lon-Intoxicating Liquor Lk:ense, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for toumaments shall be paid no later than eight weeks prior to the toumament date. If the toumament is cancelled, neither the Toumament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be retumed. In the event that another sponsor requests the use of the facilities after a toumament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City.. If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and retumed to the City of Andover, Parks Coordinator, 1685 crOsstown Boulevard NW, Andover, MN 55304. . The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. . During the months of May & June, no more than three consecutive weekend toumaments in a row will be allowed. . Any organization that applies for use of a recreational faciHty will be required to pay a fee as determined by the City Council for park security. Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO A HOl J 2--'Jr -- 0 Y? DATE {2--( 6-~O (;, DATE Revised: De::ember 7, 200S t:Jumapl.doc(12119/DO) NAME OF TOURNAMENT: (Please print or type all information) h(,["(..i) 0-/ Z>/Z.~~..s 2~7 {r;~1//~~1t ScktJ....te. I, RECEIVED 2007 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) I e I I ..... ~ (J ,,;::- C. ~.q)f)\ <, :- ! . : ~ l ~ f._.-'." :.- ",_! \ - "0(( I . 0', - TOURNAMENT ORGANIZATION: (/ 55:.5 4- TOURNAMENT SPONSOR: 4N2J r7Zk7L A-rJ-./.-L&-r-r Co A 5"'> P C-/ A-'T7 p,..J TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): Jo..J,-v KJ4:-FP@1/5/hU;~ ADDRESS: /7/'324 -f'FO/l/ Sr /l/W TOURNAMENT DIRECTOR #2 (print name): ~-tL}/ 00Y7//(=~ ADDRESS: / <::: 451 1'1 A- (CJ.. l-l 57" /l/w CITY, STATE, ZIP CODE: /1r4)~(./~K- /11,v >>53c--<( CITY, STATE, ZIP CODE: ArvVol/t:7t... PHONE: 763-f/.J'f./-o57' I 74,.;'- f/~ 0- ~ Z 10 PHONE: 7t j' -r,r~J -7$/ (home) (work) (mobile) (home) (work) #?/1,/ S-S.7"'" Y (,tZ - ?Sb- 932'1 (mobile) Note: The Toumament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover tIJ:- DATES OF TOURNAMENT: PARK FEES AND USAGE Fees are as follows: (Check A or B) D A. No Field Maintenance D Adult - $275.00 toumament fee for the park (*), plus a $200.00 field usage fee per field ~uth - $275.00 toumament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth 4'-'4 us"- 3. <1 , ~ r>+ Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the Iimer, lime and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). LL2 Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. D B. With Field Maintenance D Adult - $650.00 tournament fee for the park (*), plus a $200.00 field usage fee per field D Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City ernployee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the limer, lime and batter's box during the duration of the tournament. Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damaae Deoosit Fees (Check A or B) D A $500 Profit Organizations D B. $250 Non-Profit Organizations Park usaoe as follows: (Check fields requested to be used) D Pine Hills (baseball only) o Hidden Creek North Parle (baseball only) c4 Eveland Fields-North Field ~Eveland Fields-Middle Field j(_ Eveland Fields-South Field 1. Sunshine Park ;a: Diamond No. 1 g Diamond NO.4 .v' C / rY /#u:- XDiamond NO.2 )t Diamond NO.5 /'r, . I' ;:a:::Diamond NO.3 )(Diamond No.6 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. D Shadowbrook East Park-South Field (baseball only) D Shadowbrook East Park-North Field (baseball only) SPECIAL REQUEST SECTION Check the following boxes if applicable. A If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. jj[ List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) ? , r- (") Fre""'> d , I I d' I DA5ES TZJ IF ~ r (; ON ;4tl t-Ie t..D.s ,-, raf,"; IIZ-vbbc~ /- 7 vt . So F'EU>, S-.c. _ T~ 77-+ '.s .:>"Vl! L V,,:;J6-5 C I ry //-f-L-<- All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreatior Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basi~ and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submittec with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission a least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youtt" Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the toumamenl date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.0C (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor. * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the. use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City: If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. ~ ~DAT \ . ~ DATE Revised: December 7,2006 ioumapl.doc(12119/00) Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO ALCOHOL /2-IY-tl,6 JO;./rJ ~FPavBl'n1.I,bL TOURNAMENT DIRECTOR #1 (signature) TOURNAMENT DIRECTOR #2 (signature) :Z~07 504bl!ifl! t."'$e~!1 $".:J..-edl..<.P~ I I RECEIVED 2007 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) ':.-' I ~ ?iln2 (Please print or type all information) r,'""C"V '"'[ ^pno\!-~ r i r :;,",..- ~'4; it c-~:, -;: c: '~. NAME OF TOURNAMENT: $Erv.tHL. tJ.-\ (,. \.l,; Co - -r..D TOURNAMENT ORGANIZATION: {/ :> ;>;;; ;4- TOURNAMENT SPONSOR: 4N1J 1'Yl/C::/L A-77-1--L6--r-r c. TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): JOliN ~1'I-FF@1/t.!,p..yu;~ (print name): ~-ay 00T7//t!?C.- ADDRESS: 19"32 <1 ,fFON 5/ /1/ pJ ADDRESS: I C; '-(5/ /11.4- {CA (..{ S-r- A/tAJ CITY, STATE, ZIP CODE: /17'4')/"/I..J~YL At/1/' ~s3C/cf CITY, STATE, ZIP CODE: ~Ot.-?=n... FP?rr/ S-Y.$o y PHONE:%3~,...;:y-057'"1 7~.f-P'~V- <fzto PHONE:7tJ'-~.27-7$1 (,rz - ?Sb- 932S (home) (work) (mobile) (home) (work) (mobile) l/~l. !:,v() 7Z>-v~__~ o A>.>t7c../~tPrJ Note: The Toumament Director(s) or designee shall be on site at all times during the duration of the toumament Check here if organization is located in Andover % DATES OF TOURNAMENT: At//, II.' /2. n!- o PARK FEES AND USAGE Fees are as follows: (Check A or B) [] A. No Field Maintenance [] Adult - $275.00 toumament fee for the park ("), plus a $200.00 field usage fee per field ~uth - $275.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This toumament fee is used to secure the use of the field(s) and to pay for a City employee to mainta/;'l the facilities throughout the toumament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the Iimer, lime and batter's box during the duration of the toumament. The Tournament Director is responsible for maintenance of field(s). L12 Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. [] B. With Field Maintenance [] Adult - $650.00 tournament fee for the park (*), plus a $200.00 field usage fee per field D Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restroorns and building) including the maintenance of fields. The usage fee includes the use of the Iimer, lime and batter's box during the duration of the tournament Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Darnaae Deoosit Fees (Check A or B) o A. $500 Profit Organizations D B. $250 Non-Profit Organizations Park usaoe as follows: (Check fields requested to be used) [J Pine Hills (baseball only) 6 Hidden Creek North Park (baseball only) ~. Eveland Fields-North Field )/!;-Eveland Fields-Middle Field ~ Eveland Fields-South Field 1. Sunshine Park ;a:: Diamond No. 1 ;g: Diamond No.4 y C / r:./ /.p:;?C.- )("Diamond No.2 ft Diamond No.5 A', . I' ~Diamond No.3 JrDiamond No.6 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. D Shadowbrook East Park-South Field (baseball only) D Shadowbrook East Park-North Field (baseball only) SPECIAL REQUEST SECTION Check the following boxes if applicable. A If you need to use the Cushman, there will be a fee of $35.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. ~ List any special instructions necessary for the Public Works Department so arrangements can be made prior to the J> toumament. (Example: I~clude the ~cation/distp,ance of pitching rubbr,~~~/or ba:~ loc~tions.) d ' pA5€S 777 /. IF ~.,.. t; ON.AU I-tet..Ds. ,r-c.t/-,,.)!J R-vbbc-e /- 7 vc r So f:.eu>s s-c. _ T~ 'T7-+ '.s ~l!. ~ {/.4l ~-.s- C {r;r /4'-L All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the toumament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Supervisor. * If the toumament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field.Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City.. If further information is needed, please contact the Parks Coordinator at 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. ~cr~ ~-\" DATE Revised: December 7,2006 toumapl.doc(12/19/00) Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO PETS NO ALCOHOL /2-1Y-t?-6 JotJrJ &FPO'J81hU6-L TOURNAMENT DIRECTOR #1 (signature) TOURNAMENT DIRECTOR #2 (signature) CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd Haas, Parks Coordinator SUBJECT: 5. Consider 2007 Outdoor Recreation Application Round/07-6 DATE: January 4, 2007 INTRODUCTION This item is in regard to considering DNR grant programs available for 2006 application round, Project 07-6. As you may recall, this was on the agenda for discussion at the last meeting. DISCUSSION Attached is a memo dated November 22, 2006 from the Department of Natural Resources regarding the 2007 Grant Application Round. The Park & Recreation Commission will need to review the grants programs that are available and recommend to the City Council if any of the grant programs should be applied for. At this point, the DNR has already scheduled to consider funding in 2007 for Crooked Lake Boat Landing as part of the Water Resource Cooperative Acquisition and Development Program. The only other grant that the City applied for in 2006 was the Outdoor Recreation Grant, which the City did not receive for Red Oaks West Park. If the Commission is interested in other grants, please review the attached 2007-2011 Park Capital Improvement Plan (CIP) that has been approved by the City Council. Note: The City Administrator is aware of a couple of the grant programs that are available for the greenways. Most likely at the earliest the City will start applying for grants is next year (2008). RECOMMENDATION It will be necessary for the Park & Recreation Commission to make a recommendation (if any) to the City Council regarding the grant program with the parks to be considered for application. Respectfully submitted, trrLk- 07-ob :Minnesota Department of Natura! Resources SOD Lafayette Road St. Paul. Minnesota 55155-40 10 Date: November 22, 2006 To: Local Grant Applicants Wayne Sames, Local Gran~ Section -'h/711~ Andrew Korsberg, Trail Program CoordinatortK Kate Drewry, Metro Greenways Program )(1) If-6 Kent Skaar, Acquisition and Development Section LeaderJ0r Ken Holman, MN ReLeaf Program. .K.!!- From: Subject: 2007 Grant Application Round Enclosed you 'will find information on D1\'R financial assistance programs available for the 2007 application round.. Please review the materials carefully and thoroughly. Application requirements, such as due dates for complete applications, do vary. We recommend that you visit the D:N'R website at .www.dnr.state.mn.us for more detailed and up to date information for e~h program as well as other programs available at the DNR. Click on the grants link to locate the programs of interest :Because of funding uncertainty for several of these programs, please contact an appropriate grant program person listed on the enclosed spreadsheet before proceeding with your applications. If you are interested in applying for a grant, you can return the enclosed Application Request Form or access the web site for the specific program of interest to submit an Application Request Form online or, for some programs, download the application materials. This should be completed as soon as possible to allow adequate time for the DNR staff to discuss the project with you and, if necessary, provide the appropriate application materials. Lead time may be required to meet the application requirements, such as holding a public bearing, permit review, completion of appraisals, etc. Communities interested in the Regional Park grant program should cbeck out the 2003- 2008 State Comprehensive Outdoor recreation Plan (SCORP). This planning document describes the key recreation issues in Minnesota and our priorities for addressing them. To locate the SCORP document, go to www.dnr.state.mn.uslaboutdnr/reports/scorp.html. If you bave questions or need additional information about any of the grant programs described in this packet, please contact the appropriate grants staff listed after eacb program. Thank you. Enclosures DNR Information: 651-296-6157 1.888-646C6367 . TTY: 651-296C5484 . 1-800-657-3929 An E.qual Opportunity Smployer o Primed on Recy:led Pap=f Conroining D Minimum nf lOCk F'o!i!-Consumer WUSI:: APPLICATION REQUEST FORM One Application R~uest F= should be submi~ per project to the appropriate program staff (refer to the enclosed conta::t infmmation). The application request may be submitted eitl= by mailing in this completed form - or online at www.dm.state.mn.us (click on grants and locate the programs by the categories below). Applications for some of the programs can be downloaded dire::tly from the =bsite. Applicant County . Conta::t Person Title Aci!iress City Zip PbDn~ N1lIDb~ (Daytim~) E-mail Address Project Name. Please ::beck the appropriate grant prog;om (if known) and provide an estimated total project cost: Recreation: _Regional Park _Federal Recreation Trail _Regional Trail _Local Trail Connections Land Conservation: _Na~ and Scenic Area _Remediation Fund _MetrD Greenways Water Recreation: _Dean Vessel Act _Boating Infrastructure _Fishing Pier _Boat Access Habitat improvement _Couse7Vation Partners and Environmental Partnerships Total Estimated Cost: $ Project Description (brief): =r.> - - - c;:l :.... ~"'O ~ = ~ ::l C,) 0 u~ :::::: - c;:l .... ...... 0 =r.> ._ .--: .;...l "':> c;:l =r.> U <C~ _0.. ~ 00< .- ....,.. -u ""'-< - rat'- ::::::0 ._ 0 !.l..N ~ Z o 23 ~ c:a .... (;) ~ ::: ..:.:: u .- c; '" ::l S ~ u ~ '" ::i -3 :: ::: ::: :0 ~ :0 Oll is ::: c:a ~ :0 .... 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WWW.CI.ANDOVER.MN.US Park & Recreation Commission A~ Todd Haas, Parks Coordinator~ 6. Review Outstanding Items January 4, 2007 Issues list as of 1/2/07 COMPLETED PROJECTS . ON-GOING PROJECTS o Develop Site Plans for all existing parks which indicates the facilities available. (On-Going). o Andover Station North Park (property south of the old landfill) - Pretty much everything is done. There are a few punch Iist- items the contractor needs to complete in the spring, but otherwise everything is completed. o Country Oaks Park - For the most part the landscaping is completed. Some additional landscaping will be done around the park sign. o Woodland Estates Park - Most landscaping has been completed. o Oakview Park - Most of the landscaping has been completed. o U~date of Park Dedication Improvement Fund Quarterly Report - Next report is due for the January 18 h meeting. o Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism - Next report is due for the January 18th meeting. o Kelsey Round lake Park - The seeding of the prairie restoration area has been completed. Feel free to stop by the park if you get a chance. If you have questions regarding the restoration, feel free to contact Kameron Kytonen at 767-5137 at City Hall. o Comprehensive Plan - Begin working on the Parks Chapter. ON HOLD .:. TASK FORCE UPDA TES Skateboard Task Force - No updates to report. OTHER ITEMS OF INTEREST o As you know, the Public Works Parks Department has been working hard trying to keep all the rinks open. Terrace Park is also one of those parks they have been trying to flood as requested by the residents. Note: If you have any items that you would like to add to the list, let me know at the meeting. G:\ST AFF\RHONDM\PARK\ITEMS\2007\01 0407\item 6.DOC 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd Haas, Parks Coordinator SUBJECT: 2. Discuss Park Improvements/Park Comprehensive Plan DATE: January 4, 2007 INTRODUCTION This item is in regard to the Park Chapter of the Comprehensive Plan and the future park improvements the Park Commission may want to consider. DISCUSSION As indicated at the last meeting, it is now time to begin reviewing and updating the current Parks Chapter of the City of Andover's Comprehensive Plan. The first goal to accomplish is to begin reviewing the most current version of the 2006 park inventory and determine (if any) what type of future improvements should be made for eaCh park. At this work session the Commission is to consider Parks 1-9 (Birch Ridge, Hawkridge, Forest Meadows, Timber Trails, Langseths, Cedar Crest Estates, Cedar Crest, Grow Oak View & White Oaks) as listed on your parks and trails map that is included in your information packet. Attached are the proposed improvements recommended by City staff for each of the parks. At this point, staff is not recommending any future improvements to Birch Ridge (most of the property is wetland or low), Cedar Crest Estates (the lot has a slope in the front part and is low/wet in back), Cedar Crest (mostly an open water pond), Grow Oak View (access to the park is poor-steep slopes) and White Oaks (mostly wetland). The only park that will need some discussion is Hawkridge. As most of you know, the park currently has various activities including a soccer field, baseball/softball field and hockey rink that includes a free skating rink. This park is 13.48 acres in size. The Commission will need to determine if the park should remain as is or redevelop the park so that during the summer months the park is strictly a soccer facility or a baseball/softball facility. If there is interest in redeveloping the park, should a 2nd hockey rink be considered? The Public Works Parks Department has indicated that the hockey rink gets a lot of use, which includes use for practices by the Andover Huskies Youth Hockey Association. ACTION REQUIRED The Park & Recreation Commission is requested to begin reviewing the Parks Chapter of the Comprehensive Plan and the future park improvements the Commission may want to consider. Respectfully submitted, ~L-- "'''' NO _0 Of::! -'" of::! 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