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HomeMy WebLinkAboutApril 19, 2007 'f\NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US 5:00 P.M. "lO,OVO- ~ oVo J'" ...1 {\~f",,", 7:00 P.M, 1. 2. 3. 4. 5. (2e.seovch. ;p 6. MePA, / 7. I+e~ e. - 8. 9. m"; l- e "1V-<- 1 O. W<>y5 11. 12. 13. 14. DA-fJlr.- Add-On Item Regular Park & Recreation Commission Meeting April 19, 2007 Tour of Parks Call to Order Resident's Forum Approval of Minutes (3/1/07) Consider 2007 Spring/Summer Soccer/Lacrosse Schedule Consider 2007 Spring/Summer Softball/Baseball Schedule Discuss Memorial Plaque Options Discuss Andover Station North Ball Field Facility/Status of Playground Equipmentl07-16 Consider Smith Addition Preliminary Plat Park Dedication Improvement Fund 1st Quarterly Report/Finance Dept. Anoka County Sheriffs Dept. 1 sl Quarterly Report Review Outstanding Items Chair's Report Adjournment 10a. Naming of New Ball Field Facility at Andover Station North 7:15 P.M. or shortlv thereafter (Work Session) 1. Call to Order 2. Discuss Park Improvements/Park Comprehensive Plan/06-46D, Cont. 3. Adjournment jZ~V\d.A --- 'fJ e vJ l!!t ..ff-e I 1f 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd Haas, Parks Coordinator SUBJECT: 4. Consider 2007 Spring/Summer Soccer/Lacrosse Schedule DATE: March 15, 2007 INTRODUCTION This item is in regard to consider approval of the 2007 spring/summer soccer/lacrosse schedule. If you recall, this item was tabled from the last meeting to allow the various groups to meet to work out a schedule. DISCUSSION Attached for your review is the proposed 2007 soccer/lacrosse schedule that is recommended by staff. The City has received applications for use of the fields from the following groups: %of Democratic Certificate Estab/ished Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures North Metro Soccer 55% Yes Yes Yes Yes Assoc. (NMSA) MN Revolution 35% Yes Yes Yes Yes Andover Area 88% Yes Yes Yes Yes Lacrosse Assoc. (AALA ) Note: Copies of the By-Laws, 501 C3 Status, Certificate of Insurance and Grievance Procedures for NMSA, MN Revolution and AALA are available from City staff if you would like to review them. As we understand, the groups are currently working together to finalize their game and practice schedules. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2007 soccer/lacrosse schedule. Respectfully submitted, ~~ cc: Maureen Hoopes, NMSA, 15336 Linnet S1. NW, Andover Russell Graham, MN Revolution Soccer Club, 3280 _132nd Ave. NW, Andover Brent Wilke, AALA, 15989 Xeon S1. 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'0 :EI_ 0:: tii <( 10 2i .... <t:. I >, .g> b rn 20::l1.. Q) 0 ~i~ 0 > I ...- LO :I: IW 10:: U) 0 I I ... Ul I- :> IW I-- "C ctl , X w 10> Z r:: ..... I III I win r:: :::; C/) (5 r:: O::iO 0 W i -0 ..>:: l;: N ~ I 0 ;z 10 :!: -0' >- r:: '- inl~ r-- c: ~ rn , z!<( ,z <( 0)1 0 I "C ~! > .-1 co Q) N ~I' I' ,<( z eel Q) ~I 0 III .8 ~ .- I I .;: ..c:: Ul 0:: . <( 1:5 I, 0:: >,1 I ~ t ..- of! 0 "5'= ,CIJ 1<( ::l I 01 :) 0 01 ::l Z;21~ l1.. 0 I"S I I (.) z ~ c.. .:c; CIJ~ 2 I Z i<( I- " I (.) ("'") Q) OJ ctl c.. CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd Haas, Parks Coordinator SUBJECT: 5. Consider 2007 Spring/Summer Softball/Baseball Schedule DATE: April 19, 2007 INTRODUCTION This item is in regard to the status of the 2007 spring/summer softball/baseball schedule and to also consider an application that has been submitted by the Christian Youth Softball League. DISCUSSION Attached for your review is the most current 2007 softball/baseball schedule for your review that includes the Twin City Blaze Baseball program and the Christian Youth Softball League. The Twin City Blaze will be using Timber Trails on Tuesday evenings for practice and when and if a field becomes available at Andover Station North, the Andover Baseball Association will communicate this to the Twin City Blaze. As for the Christian Youth Softball League (CYSA), they have requested to use Hills of Bunker Lake West Park, Rose Park and Terrace Park on Sundays from 4:00 p.m. to dark from June until mid August. Staff has discussed this with the Andover Baseball Association and they have no problem with this. The chart below identifies the status of the guideline requirements for each of the groups. %of Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures Andover Athletic 63% Yes Yes Yes Yes Assoc. (AAA) Andover Baseball 90% Yes Yes Yes Yes Assoc. (ABA) Twin City Blaze 100% No No No No Christian Youth 16% No No No No Softball LeaQue Note: Copies of the By-Laws for AAA and ABA are available from City staff if you would like to review them. The schedule includes the Andover Fun Fest and the tournaments that have been approved for the year. Since the last meeting the Andover Baseball Association has made some minor adjustments for fields for a couple of their tournaments. Staff has no issues with these minor changes. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2007 softball/baseball schedule as presented. Respectfully submitted, ~/~ Todd Haas cc: Kelly Gothier, Andover Athletic Association, 16451 Makah 51. NW, Andover Joe Deitz, Andover Baseball Association, 1318 -140th Avenue NW, Andover Terry Pierce, Twin City Blaze, 3281 _162nd Lane NW, Andover Maria Amundsen, 707 - 89th Avenue NE, Blaine, MN 55434 ;Z007 s..4U.J1 {~"'...>~ bQ,,1I .5a..eJ-J...e..... ANDOVER. ARK AND RECREATION COMMISS.. .-l (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Chrrs-h-n VI Association President fnrlY"o.. Ii h1110.~ s~n Print Name Association President---;?2d,/~x ~ A ~ S~naturx (requiredl Address 7n 7 - ?<. ':i 1h ti ve AI [-:, City 7b J{AI ~! , You-fM S:f+hall U/L1-U ue./ Phone (Home) (Work) 7 f..p "z, - 7 8 f.{ - I j d.-tJ ~ / (Mobile) (, /;). - q 8 (I - ~ C;-(p f 't ~ 07 ate State mJJ Zip '5'5"" 'f 3 I.( APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants from Andover last year \ 7--7 ~ j()ut '5. o....hJut J ~ z (l.-Cwr (00-Z oJ::Dut- / 0 '( 8~ W:5 Number of participants expected in program this year Number of participants expected from Andover this year Number of participants in program last year Age brackets for participation - 5 ?Orrr CITY OF ANDOVER Number of game fields/rinks r"ded per week this year 0 Indicate season start and end dates 0UilP - eJ'l-v-I'j 4 pn--. - ZpM AJ3ust- \ Sf )AAnuc> I Time slot desired (list 2 choices) 1. 2. List specific fields/rinks being requested (refer to attached listing) I 1. +-h If.<;, r,.{.. ,15 1'\ l.er Lo.J::.f, weSr- 2. JP Vf(). U YlAr IL. .3 . R.o~e.. P "'" k- Number of practice fields/rinks needed per week this year --- Time slot desired (list 2 choices) 1. 2. ,./' ,/ List specific fields/rinks being requested (refer to attached listing) 1. ,/ 2. / Note: If association is planning to use fields from previous year, attach that schedule. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS, Approved: 1/2000 Revised 1/2102 fielduse.doc 2 i I ~I , i I I I I I i 1 I I I , ! 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I""') ,""') ,""') C/) <( LL. oI:S .r: t o C ~ oI:S ~ 00 " Ol ;;::: "" ..... ro e.. .r: ..... :J o 00 oI:S Ol =c :Q E .r: t:: o C ~ ,00 '" Qj ii: " C ro Ol > LlJ "<t W 01 ctl 0- ..... ro CD I ..... III " Ol ii: ~ C Ol E ro C ..... :J o I- I- Ol ~ ro :J o ro C o ~ ro Z OJ ...... ...... OlE C :J :J 0 ""') 00 i I I i I I I I I I I i I i I I , I i I I I ! I I I I I I i 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: FROM: Todd Haas, Parks Coordinator SUBJECT: 6. Discuss Memorial Plaque Options DATE: April 19, 2007 INTRODUCTION This item is in regard to considering memorial plaque requests. DISCUSSION The Chairman has requested this item be placed on the agenda to determine how to handle requests by the public or by associations/organizations for individuals that have passed away that may have been part of an association or some other organization. Although the City has recently received a request, the Commission needs to discuss if a policy should be in place and where the plaques should be allowed to be located. ACTION REQUESTED The Park &. Recreation Commission is requested to discuss if a policy should be in place for memorial plaques. Respectfully submitted, ~~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Park & Recreation Commission CC: FROM: Todd Haas, Parks Coordinator SUBJECT: 7. Discuss Andover Station North Ball Field Facility/Status of Playground EquipmentJ07 -16 DATE: April 19, 2007 INTRODUCTION This item is in regard to the playground equipment that has been planned at the new Andover Station North Ball Field Facility. DISCUSSION As you may recall, this item was tabled from the last meeting so that City staff could obtain a quote for a shade system canopy for the playground equipment. Attached is a quote in the amount of $22,956.28, which does not include installation. The Public Works Parks Department may have an employee that has installed these types of systems in the past. So there could be some savings on the installation. To fence (8 feet) the perimeter of the playground equipment may be in the neighborhood of approximately $6,500, which includes mow strips on three sides of the fencing. BUDGET IMPACT Keep in mind that $65,000 has been budgeted in the CIP. Any types of improvements such as the shade system and fencing would be funded from the $65,000. ACTION REQUESTED As determined. Respectfully submitted, ~;/~ Todd H~s- GAMETlME c/o MinnesotaIWisconsin Playground PO Box 27328 Golden Valley, MN 55427 Phone: (763)546.7787 Toll Free: (800)622..s425 Facsimile: (763)546-5050 Contact: Harlan Lehman E-mail: harlan@mnwiplay.com Gams-rims. Enriching Childhood Through PIa", Date: 3130/2007 Quote No.: 270008901 2007 use Quotation ,\\\~c.1f~,~ fU'/f,i;>.,. ~:. i;;. ~ ,~' "<'-(, .; U.5. COMMUNITIES city of Andover Attn: Todd Haas 1685 Crosslown Boulevard %Andover Station N. Ballfleld Andover, MN 55304 Ship to ZIp: MN Telephone: 7153-767.5131 Facsimile: 763-755-8923 gn ITEM 3404 D~SCRIPTlON 50 X ao Hip 16' Hi 90110 Ext Weich! Ex1 Pri~ '19,0:34.6IJ Total GameTllTle list price: ToIal US Comm. Dlsoount Total weight: fOO! 19,034.66 19,826,00 .793,12 o Sub-tolal: Freight Tax: Total: $19,034.68 $2,490.00 $1,431.40 $22,956.28 ThitI quotation III $UbJecl to polldes i'l1he CLJTenl GameTlme Park and P1~und ClIlIIlog and 1he folloWlng term. and c:ondibons. Our ~uolGllOn III baaed on ehlpment of al ttems at one time to a GlngIe desli1aUon, unless notad, and changes are eubJecl to price adjllll1lllent. Plrchfl8eG in excess of $1,000.00 to be supported by your written purc:hase order made out to GameTllTle, c/o M'lOnesotlliWlseomlln Playground. Krldly issUe one order for 1he ~ment and a sepllfllt& order for al.riaclng and/or equipment IN;IaI8Uon services. Prlcklg: to.b, faf#ltv, firm for 30 d8V8 from dale of QUotation. Payment terms: payment In full, net 30 days subject 10 approval by GemeTlme Credit Maneger. A 1.5% per month finence charge will be imposed on ell past due accounlll, Equipment shall be Invoiced sepllrately from other services and shan be payable In advance of those services and project completion. Retalnage notac:cepl1ld. Shipment: order shaD ship wiIl1in 3~5 days after GameTlme's receipt and acceptance of your purchesll order. cOlor se1ecli<lnS, approved submillBl8, and recillpt of depo$ll, If requlred. Freight charges: Prepaid and 8llded at time of invok;lng. Tsx$lO: Slate and looaI taxes,lf applicable, will be added at time of Invoicing unless II tllX exempt certificate 1& provtded st1he time of order entry. Receipt of goods: Cu!lIOmer shall receivll, unload and Inspect goods upon arrival, nollng eny d1screpanc:leB on the Delivery Receipt prior to writtBn accerrtance of \he shipment Exclusions: unless speclflcally i'lCluded, this quotation excludes al alt. work and Iandscapng: removal of eldsling equipment ecceptance 01 equipment and off-loading; etorage of goods prior to lnsmIIation; equipment assembly and Instala1lon: safety eurtacing; bordelll end d~ provisions. To ordtlr: Please complete 1I1e acceptance portion of thI$ quotation and prOlllcle color selections, plm:hase order copy and othor key Information requGSled. Acceptance oftl1ls proposal indicates your agreement to 1he terms and condlllons stated herein. To Order: ~e provide G1g1'18d quotation and/or PO number. billing & Ghlpping acldress, shipping ~ contaol person wi phonelfax, and r;o\or3. Unless otherwise noted, pricev ehown are materials only, they 00 NOT-include: aesembly, Instalation, edging, safety surl:acin9, removal of existing equipment. surface preparation, landscaping or bondlng. Prices are firm for 3D Days. Ordere will sI1ip within 4-6 W"Q after ,..".,lpt of order. A<roeptencfl ofthiB quote i'lcIcateS your agreement to GameTIme's TertM. ld WdSS:10 L00c 0E .J~W 0S0S-9vS-~9L: 'ON X~~ pago 1 of2 ONno~m"d I M/NW: WO<*! 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Park & Recreation Commission CC: FROM: Todd Haas, Parks Coordinator SUBJECT: 8. Consider Smith Addition Preliminary Plat DATE: April 19, 2007 INTRODUCTION This item is in regard to determining the park dedication requirements for the proposed Smith Addition. DISCUSSION A copy of the preliminary plat is in the side pocket of the packet for review. The largest parcel of the three lots at some point in the future will be developed into 2.5 acre lots which at that time the City will collect additional park dedication fees. City staff recommends cash in lieu of land. ACTION REQUESTED The Park & Recreation Commission is requested to review the preliminary plat and recommend park dedication requirements to the City Council. Respectfully submitted, ~/~ Todd Haas cc: Larry Emmerich, 1341 _16151 Ave. NW, Andover Preliminary Plat C N~vJ- 01 ,-J ,-J Smith Additio7t tAJT aN F /c;p/Z-lttI(!t!J---n \ \ ~- " I . I 1 I I I I , 1 :..'~-;:O~ 1 ~ 'm <_ Ion t-------------fci ~ 1% ,og 10 l~j I'C :: l::l :i \ 0 ;: I.U H I ~.~ __. I ': i/ I -~---_....._------_/ ~1 [ 180th , , \ Ave. tLW. ~;------------~) I /1 I , , , I ( I..... co : \ I~:; I!"" I""') : LnA l~ ~ I 'I I :::, , <../ \.. 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I """ON ,-....,....----'- -. -- ._-.-.,.---.., l=m Hal ____1_-- ~---- -. ... -~,.I'/.~/-- "'-' 1111l!olOfi _~m6a.~ -. "'~ "'" J.t~'.m I.~...~~";':"';j-=- -=~~lR_U<~_ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka., Assistant Finance Director SUBJEC~ \ 2007 First Quarter Financial Report DATE: April 19, 2007 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of March 31, 2007. ACTION REOUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover )i fj.~ Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures CITY OF ANDOVER Park Improvement Fund Project Commitment Listing March 2007 Actual Fund Balance $ 751.234.02 Additional Revenues Anticipated Anticipated Park Dedication Fee DNR Grant Capital Projects Levy for Park Improvements 50 units@ $2,515 per unit = $125.750 Estimate. Estimate. Estimate* 125,750.00 62,500.00 56.000.00 Total Funds Available 995,484.02 Carryforwards/ 2007 Reserved Projected Commitments Budget Adjustments Actual Amount Andover Community Center Contributions 50,000.00 50.000.00 Andover Station North Baseball Fields 105,000.00 105,000.00 Country Oaks West Park Improvements 45,547.n 45,547.n 2007 CIP - Andover Station N 385.000.00 8,150.38 376,849.62 2007 CIP - Terrace Park 55,000.00 55,000.00 2007 CIP - Crooked Lake Boat Landing 125,000.00 125.000.00 2007 CIP - Strootman Park 40,000.00 40.000.00 Annual Miscellaneous Projects 25,000.00 8.558.52 16.441.48 Debt Service Payment - SA Bonds - Cap Proj Levy 56.000.00 56,000.00 Debt Service Payment - PIR Bonds - Andover St N 128.959.00 128,959.00 $ 686,000.00 $ 329,506.77 $ 66,708.90 Total Dollars Allocated for Park Projects 948,797.87 Park Improvement Funds Available For Future Projects: $ 46,686.15 . This is an estimation and may need to be adjusted based on development activity. 4/1712007 2007 Park Improv 1 st Qtr.XLS CITY OF ANDOVER Park Improvement Fund Balance Sheet March 2007 Assets: Current Assets Cash - Reserved Cash - Unreserved Total Cash $ 948,797.87 (197.563.85) 751.234.02 Interest/ Tax Rec:eivable Due From Other Governments Liabilities and Fund Balance: liabilITies Accounts Payable DeposITs Payable $ Fund Balanc:e Fund Balanc:e 12-31-05 Exc:ess of Revenues Over (Under) ExpendITures 817.847.92 (66.613.90) "'-T~!'~if~I~~'-:::~..... _- ::~~= ~'=~:::'~~'... ===,,_ .... ===... ''':-.,,-n1-,2"34.02: ::.~.!~tal ~~~lli~-;;s~~tfF~f.i.a-:B~~~:!.-.=:" =~::: _=:::-~==~=::~.=. .:'=::~='" $~':-75{i34:ii2; 4/17/2007 2007 Park Improv 1 st QtrXLS CITY OF ANDOVER Park Improvement Fund Revenues March 2007 Revenues: 51100 - Prooerty Tax - Current July 2007 Tax Settlement Dee 2007 Settlement 2007 Accrual Subtotal $ 51300 - Fiscal Disoarities July 2007 Tax Settlement Dee 2007 Settlement 2007 Accrual Subtotal 53380 - Market Value Homestead Credtt Dc:! 2007 MVHC Dec 2007 MVHC Subtotal 54365 - Park Dedication Fees Sophies South - Harstad Hills Brook Crossing - AJE Company 17714 Bluebird St - Simonson, Fred Millers Woods 2nd - Laurent Subtotal 56910- Interest Income 1stQtr 2nd Qtr 3rd & 4th Qtr Subtotal 58125 - ContributionslDonations Ace Solie Waste 95.00 Subtotal 95.00 Refund & Reimbursements Subtotal 411712007 2007 Park Improv 1 st QtLXLS CITY OF ANDOVER Park Improvement Fund Expenditures March 2007 Exoenditures: 61130 - R & M Suoolies - Landscaoe $ Subtotal 63005 - Professional Services Wunderlich-Malec: Engineertng - Lighting - Andover St N 7,800.00 Subtotal 7.800.00 63010 - Contractual Services . AndO\/er Football Assoc - Scoreboard - Prairte Knoll 3,558.52 Subtotal 3.558.52 63025 - Publishina ECM Publishing - Lighting - AndO\/er St N 350.38 Subtotal 350.38 63100 - R & M Labor - General Subtotal 65300 - Imorovements . Leica Geosystems, Inc - Total Station allocation 5,OOO~00 Subtotal 5.000.00 66110 - Transfer Out Community Center Construction Fund Subtotal 50,000.00 50.000.00 ~-Revlmues ov~r:Eipendi~reS~:'.',~--_-_ -: ~ ---'----:.-.~.._~ . :~ _ __. -:-- :::_-=~~: .._. .:'::?:- $- (&6,613.90f . - Miscellaneous Projects 4/1712007 2007 Park Improv 1st QtrXLS ;t:.i-e~ ~I 0 DATE: April 3, 2007 TO: City of Andover, Parks Department FROM: Captain Dave Jenkins SUBJECT: Andover Park Activity Quarterly Report January 2007 - March 2007 The following is a list of reports generated by the Anoka County Sheriff=s Office regarding city park activity for the 1 st quarter, ending March 31, 2007. Date: Time: Arrival: Location: Case Number: 01.17 1917 1926 Shadowbrook East 07012886 A deputy received a complaint of two vehicles spinning circles in the parking lot. When he arrived both vehicles were gone. 01.17 1012 1020 Kelsey Round 07012532 Deputies received a call of two pickup trucks driving in the park. When they responded, they were unable to locate the vehicles. 02.18 1519 1535 Pleasant Oaks 07037010 A caller reported two pickups driving around the wooded area of the park. The deputy located the suspects and spoke to them about their carelessness. The suspects were cooperative and they were given a verbal warning. 02.19 1637 Kelsey Round 07037742 A caller reported 3 ATV's riding in the park by the Indian Hills. The deputy was unable to access the location with a vehicle. Extra Patrol was given to that area for one month in order to detour future incidents. 03.22 1524 1526 Oak Bluff 07061952 An anonymous caller reported high school students smoking at the park. When deputies arrived there were students smoking, but they were over the age of 18. 03.28 1449 1454 Sunshine 07067009 A passerby called to report juveniles fighting at the park. Upon arrival the kids were gone and a witness stated they left and gave a vehicle description of the vehicle. DJ:ll ~NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: FROM: Todd Haas, Parks Coordinator SUBJECT: 1 Oa. Naming of New Ball Field Facility at Andover Station North DATE: April 19, 2007 INTRODUCTION This item is regard to considering naming the new ball field facility at Andover Station North. DISCUSSION Kevin Starr from the Public Works Parks Dept. would like to order a new identification sign for the facility. But before a sign can be made, it is the responsibility of the Commission as per the attached policy to recommend a name to the City Council. To date, the facility has not been officially named by the City. Currently the facility is known by City staff as the Andover Station North Ball Field Facility. ACTION REQUESTED The Park & Recreation Commission is requested to consider recommending the naming of the facility to the City Council. Respectfully submitted, ~~ Todd Haas I I City of Andover Policy for Naming and Renaming of Parks, Park Facilities, and Trails I I I I I. Introduction The selection of a proper name for a park, park facility and trail is a thoughtful process which requires careful analysis. This policy and procedure has been adopted by the City of Andover to provide the proper procedure and guidelines for any naming or renaming of said amenities n. Procedure I I Original naming of a park, park facility and trial will be done as part of the platting process guided by the City of Andover's subdivision ordinance. Subsequent renaming will use the following procedure: I 1. Staff, Council, Advisory Body, or an Andover resident recognizes and requests the naming of a park, park facility, or trail. 2. Staff will perform a background investigation of the request and then distribute the request to the City Council, upon review, send to the Parks and Recreation Commission for review. 3. The Parks & Recreation Commission will discuss the merit of the name and make a recommendation to the City Council. 4. The recommendation will then be placed on the next regular City Council meeting for consideration. I I I I I I I I I: I III. Park. Park Facilitv. and Trail Namine Criteria Listed below are some of the criteria that may be used to determine the appropriate naming or renaming of parks, park facilities and trails, 1. The name of the subdivision associated with the park, park facility or trail. 2. The name of the neighborhood in which the park, park facility or trail is located. 3. The street nanie adjacent to or closely identified with the park, park facility or trail. 4. The name of a local interest point, or local focal point near the park, park facility or trail. 5. The name of an event or historical occurrence associated with the park, park facility or trail. 6. The name of a person who dohates a major part or all of the land for the park, park facility or trail. 7. The name of a person of significant stature within the community (with the permission of the honoree, immediate family or designated representative). He/she must adhere to at least one of the following credentials and complete a 1 I I I I I r f f r r r r r r r r r ~ r waiting period of at least six months from the conclusion of service or time of death: a. At least ten years oflocal service to the community. b. Shown outstanding assistance or support of the local park system. c. Major financial donor to the park system. d. A historical figure or family. e. A local born or raised person of historic, statewide or national importance. VITI. Final Determinations The City Council reserves all rights in the naming or renaming of all parks, park facilities and trails. 2 <f\NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Park & Recreation Commission A/ Todd Haas, Parks Coordinator ~ ~ Review Outstanding Items April 19, 2007 Issues list as of 4/17/07 COMPLETED PROJECTS . Country Oaks Park - Project has been completed and the developer has been reimbursed by the City. ON-GOING PROJECTS Q Develop Site Plans for all existing parks which indicates the facilities available. (On-Going). Q Andover Station North Park (property south of the old landfill) - Pretty much everything is done. There are a few punch list items the contractor needs to complete in the spring, but otherwise everything is completed. Bleachers have been installed for all three fields. The bases and benches are done. The baseball association will begin using the fields next Monday, April 23rd. Q Woodland Estates Park - Most landscaping has been completed. Q Oakview Park - Most of the landscaping has been completed. Q Update of Park Dedication Improvement Fund Quarterly Report - Item is on the agenda. Q Update of Quarterly Sheriff's Department Report on Park Patrol & Vandalism - Item is on the agenda. Q Comprehensive Plan -Item is on the agenda to discuss Parks 51-65. Q Crooked lake Boat Landinq - Design is underway. Construction is anticipated sometime mid summer (probably August). Q Terrace Park - Design of the parking lot will begin within the next couple weeks. The project will be bid with the Crooked Lake Boat Landing project. Again, this project will be constructed sometime in mid summer. Q Strootman Park - Public Works has removed the old fencing from the ball field. The design is currently being worked on by the Engineering Department. ON HOLD .:. TASK FORCE UPDA TES . Skateboard Task Force - No updates to report. OTHER ITEMS OF INTEREST o Note: If you have any items that you would like to add to the list, let me know at the meeting. G:IST AFFlRHONDAAIP ARKlITEMS\2007\041907\ilem 11.DOC CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd Haas, Parks Coordinator SUBJECT: 2. Discuss Park Improvements/Park Comprehensive Plan/06-46D, Cont; DATE: April 17, 2007 INTRODUCTION This item is a continuation from the last meeting in regard to the Park Chapter of the Comprehensive Plan and the future park improvements the Park Commission may want to consider. DISCUSSION At this meeting the Commission is requested to review Parks 51-65. Attached are the proposed improvements recommended by City staff for each of the parks. Most of the improvements that are being recommended by City staff for these parks are pretty much straight forward. There are still five parks (Green Acres, Rose, Crooked Lake School across from the boat landing, Hawkridge & Fox Meadows) that need to be discussed as to how the parks may be developed or redeveloped. The issues or concerns of those 3 parks are as follows: · Green Acres (#38) - Currently there is a small ball field that has been used over the years by the associations but the City in the past has had issues with on-street parking, as no separate parking lot is available. The other item that is a concern is the outfield area and 3rd baseline is relatively too close to the street (balls are ending up in the street creating potential hazards for the players). · Rose (#39) - The park has a lot of potential for redevelopment. This site is a very good location for a hockey rink facility as the park us surrounded by residential developments. In addition, access to the park is very good. · Crooked Lake School (#50) - As you mayor may not know, the City has an agreement to maintain and operate the hockey rink facility. If the Commission is not familiar with the facility, the hockey rink lights need to be replaced along with hockey rink boards and fencing. In addition, the free skating rink is too small. This facility is included with the Crooked Lake Boat Landing since it is located directly across the street. · Hawkridge (#2) - A copy of the draft drawing was in your last packet. Please bring that drawing with you. · Fox Meadows (#16) - Need to determine if soccer fields are to remain or redevelop with a new hockey rink facility. 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ON "' - .... .......,.,.........tIt.... : " : o a; .; " o 'in '! ! 2 0> '" "; ~ S ~ ~, u;_~;;;; ~1 E in ~ ; 'i 8!~ ~ ~J~"[llilliiJf t'f:". ~ C)"C CI) ~I" f- {: ~I~ .2 ~ ~ .2 F}; 31~ ~ ~ ~ ~ ~ , i ~ . i . :: .. 'j ~ -~ ~ ;~ C -' 'W :u:: -' lei ,~ f- ~ !Z Z ~ .~ ,CIl '!l: UJ :~ C ~ I :ui .uo t ;;! ... o f- f- Z UJ ::;; n. 5 " UJ UJ 0: :> ~ : f ; , 010 0 II:! I:! I:! 000 I~I~ g I O'I~ic,;' C)~ en en en en >- >- .o~~ Cl f- Qj I ~ . . ......... !l ~;;! t 815 5'01- E .~c .=- e :f ~'~Io: -"0c) a~1- c,oz oMUJ .3 -;::;; 0""- t.:..a.,- ga ;UJ ~'" ..~ !cl: .- n. EUJ ~I~ 5,11- .- :> mIL c :: " l, -, "''''>- o en en MancO '" 0 '" .., '" en uf t:O~"'; en",,,, "' ... .... "ft~ _~ ID~ j~~ . ," ... ..... ! .. , ; !l ~;;! ~8b 5'5"" :: .~c .=- e:; & a.. ii: ~ot:) ia#1- c,oz ....UJ ii~ ...- 5a ;W ~'" ~!cl: 'E n. ~ 0> 'in " C H .. :; , ' Page 1 of2 Todd Haas To: Mark Miller Subject: RE: Hawk Ridge Park preliminary layout Thanks Mark for the reply. I will forward this to the Park Commission as we will be discussing Hawk Ridge Park this Thursday night meeting as part of the overall development of the entire parks system. We can talk later after Thursday's meeting to let you know of their thoughts. Todd -Original Message-- From: Mark Miller [mailto:Marka.Miller@Comcast.net] Sent: Monday, April 16, 2007 1:21 PM To: Todd Haas Subject: RE: Hawk Ridge Park preliminary layout Hi Todd, Thanks for this information. I did speak with the NMT Board last night and we want to participate in this development. We are willing to be involved from a fiscal perspective in addition to planning and development. My feedback on your proposed drawing is that if we can increase the size of the large field spaces to 360' by 470' it would make the space more multi-field useful. NMT would be interested in contributing to the cost of a permanent building which could accommodate space for our use; we have additional needs that the Prairie Knoll space cannot handle. We would like to be involved in the planning of this building. Thanks, Mark From: Todd Haas [mailto:TI-laas@cLandover.mn.us] Sent: Tuesday, April 10, 20078:16 AM To: Mark Miller Subject: Hawk Ridge Park preliminary layout See pdf file below. Todd --Original Message- From: Mark Miller [mailto:Marka.Miller@Comcast.net] Sent: Tuesday, April 10, 2007 8:05 AM To: Todd Haas Subject: Follow-up on Hawk Ridge Hey, could you email me the drawing that you have put together? I can give you feedback and input to the design; I am working with other city organizations in our area for planning also and have done considerable research on complexes. I will get you a memo on fields for the package of information to go before the Commission. .1/1 h!?(}(}7