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HomeMy WebLinkAboutWK August 28, 2007 CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US City Council Workshop Tuesday, August 28, 2007 Conference Rooms A & B 1. Call to Order - 6:00 p.m. 2. Update from Coon Creek Watershed District - Engineering 3. Discuss Non-Degradation (NPDES)/06-49/Wenck Associates, Inc. - Engineering 4. Discuss Riverside Pipeline Project - Engineering 5. Comprehensive Plan Review of Sewer and Land use Sections 6. 2008-2012 CIP Progress Report & Discussion 7. 2008 Operating Budget Progress Report & Discussion 8. 2008 Tax Levy Discussion 9. Other Business 10. Adjournment CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Jim Dickinson, City Administrator TO: Mayor and Council Members FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Update from Coon Creek Watershed District - Engineering DATE: August 28,2007 INTRODUCTION Tim Kelly, District Administrator for the Coon Creek Watershed District (CCWD), will update the City Council on activities within the CCWD. Respectfully submitted, David D. Berkowitz Q~o. C I T Y 0 F NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Adminis~ FROM: David D. Berkowitz, Director of Public SUBJECT: Discuss Non-Degradation (NPDES)/06-46/Wenck Associates, Inc. - Engineering DATE: August 28, 2007 INTRODUCTION The City has contracted with Wenck Associates, Inc. to prepare the City's Nondegradation Assessment as required by the Minnesota Pollution Control Agency (MPCA). This is part of the City's National Pollutant Discharge Elimination System (NPDES) Phase IT permit. Diane Spector, Joe Bischoff and Ed Matthiesen of Wenck Associates, Inc. will present the assessment information at the meeting and be available for questions. DISCUSSION Thirty Cities throughout the state are required by the MPCA to prepare a Nondegradation Assessment. The purpose of the study is to determine if changes have occurred since 1988 in storm water runoff volume, total suspended solids (TSS) and total phosphorus (TP) due to land use changes. The assessment also determines how future land changes and development would impact those parameters. In determining the impacts the City will need to consider additional Best Management Practices to treat and store storm water. This will be discussed in detail. ACTION REOUIRED This is for information and discussion only. At a future City Council meeting the Council will be requested to approve the assessment before it is submitted to the MPCA. Respectfully submitted, David D. Berkowitz ~Q. CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US CC: TO: FROM: SUBJECT: Discuss Riverside Pipeline Project - Engineering DATE: August 28, 2007 INTRODUCTION Construction of the Riverside Pipeline in Andover is scheduled to begin in the spring of 2008. It has been determined that Northern Natural Gas & CenterPoint Energy need to acquire property and/or easements to properly construct the project. DISCUSSION Elizabeth Babcock (Northern Natural Gas) and Scott Stenger (ProSource Technologies, Inc. representing CenterPoint Energy) will present the property acquisition and/or easement needs related to the Riverside Pipeline project. Attached is information from Northern Natural Gas and CenterPoint Energy for your review and discussion. ACTION REQUIRED Direct staff on how to proceed with proposals from Northern Natural Gas and CenterPoint Energy regarding the property acquisition and/or easements related to the Riverside Pipeline Project. Respectfully submitted, David D, Berkowitz ~Q Attachments: Northern Natural Gas & CenterPoint Energy Information cc: Elizabeth Babcock, Northern Natural Gas Co., 1650 West 82nd Street, Suite 1250, Mpls, MN 55431 Scott Stenger, Pro Source Technologies, Inc., c/o CenterPoint Energy, 700 West Linden Avenue, PO Box 1165, Mpls, MN 55440 ~ ~~~l~.as Northern Natural Gas Company 1650 West 8211d Street Suite 1250 Blonmingtol1. MN 55431 August 22, 2007 City of Andover Mayor and Councilmembers: Re: Modifications to Northern Natural Gas Facility/Prairie Knoll Park In order to meet the expanding needs of the community, Northern Natural Gas Company desires to add additional above ground facilities adjacent to and north of its existing facilities within property known as Prairie Knoll Park. While considering alternative locations, it was determined that Northern could minimize its impact to the neighborhood and the community by consolidating the additional facilities near its existing site. As such, the proposed expansion would be from the existing Northern Natural Gas property line, northerly to the south right of way line of 148lh Lane N.W. The equipment to be installed would consist of an ultrasonic meter, regulators, pipeline and associated valves and fittings, concrete foundation, a building and a new driveway off of 1481h Lane N.W. This expansion would require the acquisition of additional property 183.8' x 100' x 189.4' x 120'. Northern would propose planting of some spruce trees along the northerly boundary to provide screening of the facility to the owners north of 148lh Lane N.W. In 2004, Northern worked with your then attorney, Barry Sullivan, to determine ifthe City had the authority to convey property and it was the opinion of your attorney that the City did not have such authority, however, that Northern could either request a vacation ofthat portion ofthe park and obtain an easement from the underlying fee owners or that Northern could initiate a "friendly" eminent domain, Northern believes the clearest method of acquiring the property would be to exercise the option ofthe "friendly" eminent domain. I have confirmed this would still be the preferred method with your current attorney, Bill Hawkins. Northern has been working with city staff to address possible concerns the city or its residents may have with the expansion and would like to work with the city council in finalizing plans for the expanSIOn, Attached for your deliberation are the preliminary site and landscaping plans proposed for this location. Thank you in advance for your time and consideration in this matter. Very truly yours . (l;J~yt/)~Jfl .) /1tb{l( Cl~ Elizabeth E. Babcock Contract Project Manager Attachments ~ I ~IIC elii!il- IIhl II .. u ffi ~ II: Z ~ 0 .. II: I I I _1'iI"'" f ~._,. ""~~". '4/~~. ."",,-. 'Ox '''''-..1 f"'""." I''''' ! I i I I I I I ~ ~ ~ <a o ~ i;' h €' :: ~ l -i~ ii f~ ~In w 0 ~ , ,.. Ii la ~ f r j I I Ii .. d~11 eili!i tl~i II II j' d I U 'I l!i 111I1 Ii " '" II!(...,;~ ~.~. , ,-'- ~'-,. ...... ~#",- ";'. q '-' i "' Ll 0= Z ~ "' 0 0= Z .. "' 0 III II: AYl\I.!VIIl:ICIONlL~1 ~ ~ ~ // '-'.1/' 1/ I .of , ' , .Z'<<'''''/ : ." 1 "; ..........., I ~ ,.~/ .?J: !I~ ~I N.... - . J ~ =j k:';J'~I.!! l~ l:!~ .1 ,=< ~I"~o il c....., -...;............. .~ gi ".L '~'''''' !g ;'1 -/". ':::-" I; - "4... ,..... ''1l1.,.......... .- ""'~'" ""* '- I I "."0 "". .~~ .1'..... 'I . ~ "", .'. ..'-.( . ~!! ~""(,. ~ "'- .. !!I... .t, -..._J. <'~<-~~r""', I k" 1 ''''.. j , j j " j -I ~, ~I ~j ~' ~I ~j 0, j x '-', ,~ I- .~ I~ '~ ~ h I~ ~ " I 1 ~ b . . ~ ~ ~~ .~ ~ ~ I --f- k!. 11/ .f.~ 5/1' _ u,'E ._--J -~--"-:-.. 4rIf~~"i;;.~ .. '- - "-'- -'- -'- '- i"""---.. """::---. 3.'t-141o. ""'-------. ~ """---.. I """---.. """---.. ~ """- OMQ'OleH,"IV-flOKOIMNl~YJ.'3OI!iH3NV'N"&1:>!lrOlfdL NOl!elU'_~s.l"OI' itllI!l:HHION ~n'I_O'SI.IOOIlI)loj~'J.I),ro_'r . , I . ! , I ! ! I I I .. g ftdU'U ,DWVl 'f'e1'j'~IU. C CenterPoint@ Energy August 21, 2007 700 West Linden Avenue PO Box 1165 Minneapolis, MN 55440-1165 Mr. Courtney Bednarz, City Planner City of Andover 1685 Crosstown Boulevard Andover, MN 55304 RE: Acquisition of Easements for a natural gas pipeline across park land owned by the City of Andover Dear Mr. Bednarz: As part of the effort to meet the goals of the State of Minnesota mandated Metropolitan Emission Reduction Program, Xcel Energy is repowering the Riverside Power Plant. The existing coal boilers will be replaced with cleaner burning natural gas turbines. CenterPoint Energy Resources Corp. (CenterPoint) has the privilege to assist Xcel Energy with these efforts. CenterPoint has secured . regulatory approval from the Minnesota Public Utilities Commission (PUC) to construct and operate a high pressure pipeline to supply sufficient quantities of natural gas to the Riverside Power Plant. As part of the effort to construct this pipeline, CenterPoint will need to secure easements from various landowners along the PUC approved route. CenterPoint has contracted with ProSource Technologies, Inc. (pro Source) to perform a Comparable Sales Analysis to determine the value of the land and appropriate compensation for the needed easements along the project corridor. Through the process of researching on unencumbered land, and in conjunction with a recently completed appraisal on Anoka County parkland, it has been determined that a valuation estimate for parkland of $2.00/SF for fee title is fair and equitable. It is further determined that it is appropriate to value an easement across a parcel of property as a fractional percentage of the fee title value of the property. Therefore, the following determinations have been made. For a permanent easement for natural gas purposes across property currently unencumbered by other easements, the value of the easement is 50% of the fee title value. For a permanent easement across property already encumbered by an existing utility easement, the value ofthe easement is 25% of the fee title value. For temporary easements, the value of the easement is assumed to be similar to the rate of return a typical investor in real estate may expect. For the purposes of valuation of easements, it is assumed that this rate of return is eight percent per year. The compensation for the temporary easement areas is for one year for all temporary easements. In consideration for the signing of the enclosed easement agreement, CenterPoint proposes the following compensation for the easements which are more fully described in Exhibit A's of the enclosed easement agreements. CenterPoint agrees to pay you as owner of the property described in the easement agreement the sum One Hundred Eleven Thousand, One Hundred Seventy Four Dollars ($111,174) as consideration for granting CenterPoint permanent easements and temporary easements for the installation and maintenance of a natural gas pipeline. The calculation of the easement values are as shown in the table below: Easement Value Sauare Footal!e oer sq. ft. Comoensation Prairie Knoll Park Temporary Easement Area Encumbered Land (square feet) 18,804 $0.08 $1,505 Andover Lions Park Permanent Easement Area Unencumbered Land (sauare feet) 68,360.4 $1.00 $68,361 Permanent Easement Area Encumbered Land I square feet) 79,735.7 $0.50 $39,868 Temporary Easement Area Encumbered Land (suuare feet) 35,978.3 $0.04 $1,440 Total $111.174 Should you have any questions regarding payment of the consideration for the easements, please contact the undersigned at (763) 786-1445. Sincerely, ~~ ~ jj) Scott T. Stenger Director of Real Estate ProSource Technologies, Inc., on behalf of CenterPoint Energy Resources Corp. "EXHIBIT A" An easement fifty (50') feet in width, and contained within the following described property. The Park in the Plat of Crown Pointe and the Park in the Plat of Hills of Bunker Lake 5th Addition: Said Easement being Twenty-five (25') feet on both sides of the following described line: Beginning at a point on the north line of said property being 42.4 feet east of the northwest comer of said property, thence S 1042' 55" W 204.7 feet; thence S 70 45' 7" E 139.5 feet; thence S 10 11' 32" W 1934.3 feet; thence S 9020' 56" 27.3 feet to a point on the south line of said property being 77.3 feet east of the southwest comer of said property. Said easement area containing 3.4 acres, more or less. Together with an Easement for Temporary Workspace purposes and adjoining the above described permanent easement, and as shown on Exhibit B. Said temporary easement areas containing 0.83 acres, more or less, and said Temporary Workspace easement shall expire on the latter of December 31,2008, or 30 days following the completion of restoration on the property. Together with an Easement for Temporary Workspace purposes over and across the North 30 feet, except the East 100 feet of the Park in Barnes Rolling Oaks 2nd Addition Plat, and as shown on Exhibit B. Said temporary easement areas containing 0.43 acres, more or less, and said Temporary Workspace easement shall expire on the latter of December 31, 2008, or 30 days following the completion of restoration on the property. TRANSMISSION LINE EASEMENT THIS AGREEMENT made ,2007, by and between the City of Andover, a Minnesota municipal corporation , ("GRANTOR"), and CenterPoint Energy Resources Corp., d.b.a. GenterPoint Energy Minnesota Gas, 800 LaSalle Avenue, 14th Floor, Minneapolis, Minnesota 55402, a Delaware Corporation ("GRANTEE"), 1. GRANTOR, in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration to GRANTOR from GRANTEE, receipt of which is acknowledged, grants to GRANTEE, its successors and assigns, forever, a perpetual, exclusive 50-foot easement at all times to lay, construct, inspect, protect, operate, maintain, alter, abandon, relocate, replace, substitute and remove gas transmission or distribution pipelines or pipeline facilities ("gas facilities") and appurtenances thereto in, under and upon the following described property ("Premises") in the County of Anoka, State of Minnesota: See "Exhibit A" and "Exhibit B" attached hereto and incorporated herein by reference. This grant of an easement shall include the right of GRANTEE to ingress and egress to and from GRANTOR's (or its successors and assigns) property for the purpose of excavating, laying, constructing, inspecting, protecting, operating, maintaining, altering, relocating, repairing, replacing, substituting and removing the property of GRANTEE, together with the privilege of temporarily placing tools, 1 equipment, material and dirt on the abutting property for the above listed purposes. GRANTEE also shall have the right to place signs and markers on the Premises as required by law or necessary in the judgment of GRANTEE to protect the interest of the public or property owner or to notify them of GRANTEE's easement, or gas facilities. 2. GRANTOR promises and warrants that it has legal and fee title to the above- described Premises and has the right, without title restriction, to execute and deliver this instrument. 3. GRANTOR agrees that it will not interfere with GRANTEE's operation of its gas facilities or GRANTEE'S easement rights. GRANTEE may remove any encroachments of GRANTOR on GRANTEE's easement and GRANTOR will be responsible for bearing the cost of any such removal. GRANTOR further agrees that it will comply with GRANTEE's requirements for Construction and/or Encroachment within Gas Pipeline Easements attached as Exhibit C and incorporated by reference. In addition to the provisions of Exhibit C attached hereto, GRANTOR covenants not to construct any buildings within the easement, nor to permit any other party to do so. GRANTOR also agrees to indemnify and hold harmless GRANTEE from and against any loss or damage arising out of or related to the construction of buildings (i) within the easement, or (ii) within any government-mandated "setback" or "buffer" from the boundaries of the easement. GRANTOR also agrees that other future utilities shall not be located within the easement without the advance written consent of GRANTEE. 4. GRANTOR will not perform or undertake any activity, which could damage or restrict the use of GRANTEE's gas facilities in the Premises. 5. GRANTEE shall at all times exercise due care and diligence to avoid injury or damage to buildings, and other personal property of the GRANTOR, and the 2 GRANTEE shall indemnify the GRANTOR from any damage or loss arising or occurring to such property solely by reason of the operation, maintenance, relocation, replacement, substitution or removal of said gas facilities. 6. In the event that use of the gas facilities is at any time discontinued by GRANTEE, GRANTEE shall have the right, but not the duty, to enter upon the Premises and remove all or any portion of the gas facilities and appurtenances which have been placed on the Premises by GRANTEE. 7. The terms and provisions of this instrument shall run with the land and shall extend to and be binding upon GRANTOR, GRANTOR's heirs, legal representatives, successors, and assigns. (REMAINDER OF PAGE LEFT BLANK INTENTIONALLY) 3 GRANTOR: City of Andover By: Its: STATE OF MINNESOTA ) ) ss COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this day of 2007, by its of the City of Andover, a Minnesota Municipal Corporation. Notary Public GRANTEE: CenterPoint Energy Resources Corp., d.b.a. CenterPoint Energy Minnesota Gas By: Tracy B. Bridge, Regional Vice President, Minnesota STATE OF MINNESOTA) ) ss COUNTY OF HENNEPIN) The foregoing instrument was acknowledged before me this day of , 2007, by Tracy B. Bridge, Regional Vice President, Minnesota, of CenterPoint Energy Resources Corp., d.b.a. CenterPoint Energy Minnesota Gas. Notary Public ATTENTION COUNTY RECORDER Please mail this document subsequent to recording to: Steven Von Bargen Right of Way Administrator CenterPoint Energy P.O. Box 1165 Minneapolis, MN 55440-1165 THIS INSTRUMENT WAS DRAFTED BY: CenterPoint Energy Resources Corp., d.b.a. CenterPoint Energy Minnesota Gas 800 LaSalle Avenue, 14th Floor, Mpls., MN 55402 4 EXHIBIT C REQUIREMENTS FOR CONSTRUCTION/ENCROACHMENT WITHIN CENTERPOINT ENERGY RESOURCES CORP. COMPANY ("CENTERPOINT") GAS PIPELINE EASEMENTS 1. CENTERPOINT must inspect the area, review construction plans, and CENTERPOINT Engineering must approve, in writing, all final construction plans prior to the start of construction. After CENTERPOINT approves the final construction plans, the owner, developer, or contractor ("You") will notify CENTERPOINT at least five (5) working days prior to construction when excavations will occur to allow CENTERPOINT time to plan for your construction including, but not limited to, a site meeting if necessary. This is in addition to your obligation to call the Minnesota Gopher State One Call system. You are also responsible for exposing and backfilling the Pipeline and for determining the actual elevation of any in-place Pipeline. When You excavate to expose the Pipeline, CENTERPOINT must be present. You must have grading and utility plans, bearing CENTERPOINT's approval, on-site and available for review by CENTERPOINT at all times during construction. 2. Actions Reauirina CENTERPOINT's Enaineer or Riaht-of-Wav Administrator's Pre-Approval. Blasting is only allowed a safe distance outside of the easement and requires CENTERPOINT's review and written approval prior to blasting. CENTERPOINT must pre-approve any fill within the easement, it must be free of rock or other deleterious material, and must be compacted to ninety-five percent (95%) Standard Procter. CENTERPOINT must pre-approve parking lots; perpendicular driveways or roads of concrete, asphalt, or similar materials, and said roads must be limited in width to minimize interference with and access to the Pipeline. Installations such as retaining walls, fences, etc. also require CENTERPOINT's pre-approval. In addition, fences crossing the easement must have two ten-foot-wide (10') gates centered over the Pipeline, and any fences parallel with the Pipeline must be at least ten (10) feet from the Pipeline. No fence posts are allowed within 10 feet on each side of the Pipeline. 3. CENTERPOINT's Pipeline must be fully accessible at all times before, during, and after construction. Any fill covering the Pipeline will be at least three (3) feet, but no more than five (5) feet thick unless otherwise permitted by CENTERPOINT. A level area of not less than six (6) feet on each side of the Pipeline must be maintained at all times. Slope beyond six (6) feet from the Pipeline will not be steeper than four-to-one (4-to-1), unless otherwise agreed. Any cut or fill within the four-to-one (4-to- 1) slope area, will increase the width of the level area on each side of the Pipeline by that same footage. Any equipment movement over the Pipeline must cross only at an angle greater than forty- five (450) degrees to the Pipeline and must be on a temporarily constructed road composed of well- graded and compacted gravel, three (3) feet thick, for a minimum of ten (10) feet on each side of the Pipeline, or as approved in writing by CENTERPOINT Engineering. 4. Permanent structures including, but not limited to, enclosed structures, signs, screen walls, decks, tennis courts, and swimming pools are not allowed under any circumstances within the easement. 5. Any buried utility line across an in-place Pipeline must be installed below the Pipeline with no less than one (1) foot of vertical separation, padded with well-compacted ninety-five percent (95%) Standard Procter fill and must cross at an angle between forty-five degrees (450) and ninety degrees (900) from the Pipeline unless otherwise permitted with written approval from CENTERPOINT. 6. Only grass is permitted over and within ten (10) feet on each side ofthe Pipeline. Beyond ten (10) feet on each side of the Pipeline, plantings are restricted to, and cannot exceed, a final growth height of six (6) feet. Trees cannot be planted or remain within the easement per Federal Department of Transportation regulations. You, your successors and assigns, will not plant any trees within the easement. If CENTERPOINT discovers and removes trees from the easement, they will not be replaced nor will You, your successor or assigns, be reimbursed for the trees removed. 7. Any and all encroachments previously acknowledged by CENTERPOINT are always temporary and removal or damage to such encroachments by CENTERPOINT will not be reimbursed. 5 CENTERPOINT mayor may not give you the opportunity to remove said encroachments prior to their removal by CENTERPOINT. 8. You will not remove any markers required by the Federal Department of Transportation typically found at road crossings, at property lines, at changes in direction, and intermittently along the Pipeline. If you have any questions call 612.321.5426 or 612.321.5381. February 14, 2007 6 , , o 75 150 LEGFN(,) _ TEMPORARY EASEMENT EXHIBIT B CIlY OF ANDOVER TRACT NO. 2 pa-asgY!&!I RIVERSIDE PIPELINE PROJECT Centerpoint Energy ProSource Project No.: 1001-00 RIVERSIDE PIPELINE PROJECT Centerpoint Energy ProSource Project No.: 1001-00 EXHIBIT B CITY OF ANDOVER TRACT NO. 13,14 p.-DS9YE!t , , o 100 200 IFGFN(,) _ PERMANENT EASEMENT _ TEMPORARY EASEMENT '-I " ./' ~~~;IQas Northern Natural Gas Company 1650 West 82nd Street Suite 1250 Bloomington. MN 55431 August 22, 2007 . City of Andover Mayor and Councilmembers: Re: Modifications to Northern Natural Gas Facility/Prairie Knoll Park In order to meet the expanding needs of the community, Northern Natural Gas Company desires to add additional above ground facilities adjacent to and north of its existing facilities within property known as Prairie Knoll Park. While considering alternative locations, it was determined that Northern could minimize its impact to the neighborhood and the community by consolidating the additional facilities near its existing site. As such, the proposed expansion would be from the existing Northern Natural Gas property line, northerly to the south right of way line of 148th Lane N.W. The equipment to be installed would consist of an ultrasonic meter, regulators, pipeline and associated valves and fittings, concrete foundation, a building and a new driveway off of 148th Lane N.W. This expansion would require the acquisition of additional property 183.8' x 100' x 189.4' x 120'. Northern would propose planting of some spruce trees along the northerly boundary to provide screening ofthe facility to the owners north of 148th Lane N.W. In 2004, Northern worked with your then attorney, Barry SuIIivan, to determine ifthe City had the authority to convey property and it was the opinion of your attorney that the City did not have such authority, however, that Northern could either request a vacation ofthat portion of the park and obtain an easement from the underlying fee owners or that Northern could initiate a "friendly" eminent domain. Northern believes the clearest method of acquiring the property would be to exercise the option ofthe "friendly" eminent domain. I have confirmed this would stilI be the preferred method with your current attorney, Bill Hawkins. Northern has been working with city staffto address possible concerns the city or its residents may have with the expansion and would like to work with the city council in finalizing plans for the expansIOn. " . Attached for your deliberation are the preliminary site and landscaping plans proposed for this location. Thank you in advance for your time and consideration in this matter. Very truly yours / '7 /1 {' tl'hILM,}[ 4/J[1 {' ('Ie . !/ Elizabeth E. Babcock Contract Project Manager Attachments 4 , ~!~IIC ~liilil' Uhj II .. 1.1 ffi ~ Ill: Z ~ 0 .. '" Ii ~ , I I I ....I'l..~'"' ~ ;;;..", "'~""-"" It.D....''~ ,,' f ~ ' t~ ! H ffil 8 -:iZlif~ lB ~ ,.. 15.a -' II ~~~d eliiIiS' IIhl II II " d I n i ,I t l.i 111I1 , ,. I '- '" ! I~,~ .;---~ ! '~\,- ""'...... "4',~:,,"x. ~.'~ ':I,,, ! ' i i . . . , "' u ~ z ~ "' 0 ~ z .. "' 0 .. "' ~ ~ ~ g I i i i i I i I ~'x" j '>.',,1 ~"'" 'I '.",. '':X, I .'-,~'*_' I i I i I I I I I I i I I i i I ! I i i i i i i i I i i I L '- '- ~-'- i i ~ i ~i =~ i~. i ~5 :: 2i~ ~i'- U t-<C ~ I ..,,~ --t- ~i~..,~~" Ii '----'~"""'.fJ" ~t --.c"1< . s,'PJ '.____. ;) ~ ~""l 0\1;___ -'_ j 4to~ --.......... '_ _ -"'0'___ ~-.~~ :trir~~"b';.~ 1,) _~_ '- '- 31 ~~ I ~ A'I'M3/IIYC 'O"IU:I~I '-.-/i ,I)' I ;/1 ~f I '. 'fK:::~J : ,-,! _/ _)t.., r "{s 1m ~. ;;; . ,,;/k ,Ij 'I.,~. /. " ffi ~ ~'I o,2"z-t,c(" I~ ~r~' .e ;j (, '1':::---'" !~ t, '''., "......, It "I ..... - '-...:..... ~ ! i'''." " .. lit. f" ........ _ ........ ..... I~ ~I "",-" ''''''. "~....'" ," , """ ... ey~ '.1 I '.... ...."x .~ .... , . ~ '-"'- ""', .....--\ '. I 6~ ~ '^'<, ~._.J:---- ~<~"I'...., ..&.$I! -".. . I · i I i 1 wi ~- ~I ." ~I 0- rl ~. 51 ", ! uuno~ ~ "~ I~ "~ I~ .~ I~ i~ r o a ~ g ~ ~ 5 ..II',DO~ -'- .-'- .~ r--"1<____. I ' . "1<;;;--"1< ~ ..... ----."'" I ----."'" ----."'" ----. ~ ' ""'- OMCr0I8H3IC'IOttOIMM13dloI-llHaJ.Y.l!I:JQI$1I3I\/ll 'N\S~:)'!Irovcr t NOU:lU 'lIONlaSIn'.n S.l.Hal' NIII".1~ON ~nlutll'SUOOlIONMSJ.:J.3rOlfd\:r ! I i r , I I I I I I .. g t'fd ~.:tl 'DDUtll lI'I'W..~J If C CenterPoint@ Energy August 21, 2007 700 West Linden Avenue PO Box 1165 Minneapolis. MN 55440-1165 Mr. Courtney Bednarz, City Planner City of Andover 1685 Crosstown Boulevard Andover, MN 55304 RE: Acquisition of Easements for a natural gas pipeline across park land owned by the City of Andover Dear Mr. Bednarz: As part of the effort to meet the goals of the State of Minnesota mandated Metropolitan Emission Reduction Program, Xcel Energy is repowering the Riverside Power Plant. The existing coal boilers will be replaced with cleaner burning natural gas turbines. CenterPoint Energy Resources Corp. (CenterPoint) has the privilege to assist Xcel Energy with these efforts. CenterPoint has secured regulatory approval from the Minnesota Public Utilities Commission (PUC) to construct and operate a high pressure pipeline to supply sufficient quantities of natural gas to the Riverside Power Plant. As part of the effort to construct this pipeline, CenterPoint will need to secure easements from various landowners along the PUC approved route. CenterPoint has contracted with ProSource Technologies, Inc. (Pro Source) to perform a Comparable Sales Analysis to determine the value of the land and appropriate compensation for the needed easements along the project corridor. Through the process of researching on unencumbered land, and in conjunction with a recently completed appraisal on Anoka County parkland, it has been determined that a valuation estimate for parkland of $2.00/SF for fee title is fair and equitable. It is further determined that it is appropriate to value an easement across a parcel of property as a fractional percentage of the fee title value of the property. Therefore, the following determinations have been made. For a permanent easement for natural gas purposes across property currently unencumbered by other easements, the value of the easement is 50% of the fee title value. For a permanent easement across property already encumbered by an existing utility easement, the value ofthe easement is 25% of the fee title value. For temporary easements, the value of the easement is assumed to be similar to the rate of return a typical investor in real estate may expect. For the purposes of valuation of easements, it is assumed that this rate of return is eight percent per year. The compensation for the temporary easement areas is for one year for all temporary easements. In consideration for the signing of the enclosed easement agreement, CenterPoint proposes the following compensation for the easements which are more fully described in Exhibit A's of the enclosed easement agreements. CenterPoint agrees to pay you as owner of the property described in the easement agreement the sum One Hundred Eleven Thousand, One Hundred Seventy Four Dollars ($111,174) as consideration for granting CenterPoint permanent easements and temporary easements for the installation and maintenance of a natural gas pipeline. The calculation of the easement values are as shown in the table below: Easement Value Souare Foota"e ner SQ. ft. Compensation Prairie Knoll Park Temporary Easement Area Encumbered Land (square feet) 18,804 $0.08 $1,505 Andover Lions Park Permanent Easement Area Unencumbered Land (square feet) 68,360.4 $1.00 $68,361 Permanent Easement Area Encumbered Land (square feet) 79,735.7 $0.50 $39,868 Temporary Easement Area Encumbered Land (square feet) 35,978.3 $0.04 $1,440 Total $111.174 Should you have any questions regarding payment of the consideration for the easements, please contact the undersigned at (763) 786-1445. Sincerely, ~~ ~ jj) Scott T. Stenger Director of Real Estate ProSource Technologies, Inc., on behalf of CenterPoint Energy Resources Corp. "EXHIBIT A" An easement fifty (50') feet in width, and contained within the following described property. The Park in the Plat of Crown Pointe and the Park in the Plat of Hills of Bunker Lake 5th Addition: Said Easement being Twenty-five (25') feet on both sides of the following described line: Beginning at a point on the north line of said property being 42.4 feet east of the northwest comer of said property, thence S 1042' 55" W 204.7 feet; thence S 70 45' 7" E 139.5 feet; thence S 1011' 32" W 1934.3 feet; thence S 9020' 56" 27.3 feet to a point on the south line of said property being 77.3 feet east ofthe southwest comer of said property. Said easement area containing 3.4 acres, more or less. Together with an Easement for Temporary Workspace purposes and adjoining the above described permanent easement, and as shown on Exhibit B. Said temporary easement areas containing 0.83 acres, more or less, and said Temporary Workspace easement shall expire on the latter of December 31, 2008, or 30 days following the completion of restoration on the property. Together with an Easement for Temporary Workspace purposes over and across the North 30 feet, except the East 100 feet of the Park in Barnes Rolling Oaks 2nd Addition Plat, and as shown on Exhibit B. Said temporary easement areas containing 0.43 acres, more or less, and said Temporary Workspace easement shall expire on the latter of December 31, 2008, or 30 days following the completion of restoration on the property. TRANSMISSION LINE EASEMENT THIS AGREEMENT made , 2007, by and between the City of Andover, a Minnesota municipal corporation , ("GRANTOR"), and CenterPoint Energy Resources Corp., d.b.a. CenterPoint Energy Minnesota Gas, 800 LaSalle Avenue, 14th Floor, Minneapolis, Minnesota 55402, a Delaware Corporation ("GRANTEE"). 1. GRANTOR, in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration to GRANTOR from GRANTEE, receipt of which is acknowledged, grants to GRANTEE, its successors and assigns, forever, a perpetual, exclusive 50-foot easement at all times to lay, construct, inspect, protect, operate, maintain, alter, abandon, relocate, replace, substitute and remove gas transmission or distribution pipelines or pipeline facilities ("gas facilities") and appurtenances thereto in, under and upon the following described property ("Premises") in the County of Anoka, State of Minnesota: See "Exhibit A" and "Exhibit B" attached hereto and incorporated herein by reference. This grant of an easement shall include the right of GRANTEE to ingress and egress to and from GRANTOR's (or its successors and assigns) property for the purpose of excavating, laying, constructing, inspecting, protecting, operating, maintaining, altering, relocating, repairing, replacing, substituting and removing the property of GRANTEE, together with the privilege of temporarily placing tools, 1 equipment, material and dirt on the abutting property for the above listed purposes. GRANTEE also shall have the right to place signs and markers on the Premises as required by law or necessary in the judgment of GRANTEE to protect the interest of the public or property owner or to notify them of GRANTEErs easement, or gas facilities. 2. GRANTOR promises and warrants that it has legal and fee title to the above- described Premises and has the right, without title restriction, to execute and deliver this instrument. 3. GRANTOR agrees that it will not interfere with GRANTEE's operation of its gas facilities or GRANTEE'S easement rights. GRANTEE may remove any encroachments of GRANTOR on GRANTEE's easement and GRANTOR will be responsible for bearing the cost of any such removal. GRANTOR further agrees that it will comply with GRANTEE's requirements for Construction and/or Encroachment within Gas Pipeline Easements attached as Exhibit C and incorporated by reference. In addition to the provisions of Exhibit C attached hereto, GRANTOR covenants not to construct any buildings within the easement, nor to permit any other party to do so. GRANTOR also agrees to indemnify and hold harmless GRANTEE from and against any loss or damage arising out of or related to the construction of buildings (i) within the easement, or (ii) within any government-mandated "setback" or "buffer" from the boundaries of the easement. GRANTOR also agrees that other future utilities shall not be located within the easement without the advance written consent of GRANTEE. 4. GRANTOR will not perform or undertake any activity, which could damage or restrict the use of GRANTEErs gas facilities in the Premises. 5. GRANTEE shall at all times exercise due care and diligence to avoid injury or damage to buildings, and other personal property of the GRANTOR, and the 2 GRANTEE shall indemnify the GRANTOR from any damage or loss arising or occurring to such property solely by reason of the operation, maintenance, relocation, replacement, substitution or removal of said gas facilities. 6. In the event that use of the gas facilities is at any time discontinued by GRANTEE, GRANTEE shall have the right, but not the duty, to enter upon the Premises and remove all or any portion of the gas facilities and appurtenances which have been placed on the Premises by GRANTEE. 7. The terms and provisions of this instrument shall run with the land and shall extend to and be binding upon GRANTOR, GRANTOR's heirs, legal representatives, successors, and assigns. (REMAINDER OF PAGE LEFT BLANK INTENTIONALLY) 3 GRANTOR: City of Andover By: Its: STATE OF MINNESOTA ) ) ss COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this day of 2007, by its of the City of Andover, a Minnesota Municipal Corporation. Notary Public GRANTEE: CenterPoint Energy Resources Corp., d.b.a. CenterPoint Energy Minnesota Gas By: Tracy B. Bridge, Regional Vice President, Minnesota STATE OF MINNESOTA) ) ss COUNTY OF HENNEPIN) The foregoing instrument was acknowledged before me this day of , 2007, by Tracy B. Bridge, Regional Vice President, Minnesota, of CenterPoint Energy Resources Corp., d.b.a. CenterPoint Energy Minnesota Gas. Notary Public ATTENTION COUNTY RECORDER Please mail this document subsequent to recording to: Steven Von Bargen Right of Way Administrator CenterPoint Energy P.O. Box 1165 Minneapolis, MN 55440-1165 THIS INSTRUMENT WAS DRAFTED BY: CenterPoint Energy Resources Corp., d.b.a. CenterPoint Energy Minnesota Gas 800 LaSalle Avenue, 14th Floor, Mpls., MN 55402 4 EXHIBIT C REQUIREMENTS FOR CONSTRUCTION/ENCROACHMENT WITHIN CENTERPOINT ENERGY RESOURCES CORP. COMPANY ("CENTERPOINT") GAS PIPELINE EASEMENTS 1. CENTERPOINT must inspect the area, review construction plans, and CENTERPOINT Engineering must approve, in writing, all final construction plans prior to the start of construction. After CENTERPOINT approves the final construction plans, the owner, developer, or contractor ("You") will notify CENTERPOINT at least five (5) working days prior to construction when excavations will occur to allow CENTERPOINT time to plan for your construction including, but not limited to, a site meeting if necessary. This is in addition to your obligation to call the Minnesota Gopher State One Call system. You are also responsible for exposing and backfilling the Pipeline and for determining the actual elevation of any in-place Pipeline. When You excavate to expose the Pipeline, CENTERPOINT must be present. You must have grading and utility plans, bearing CENTERPOINT's approval, on-site and available for review by CENTERPOINT at all times during construction. 2. Actions Reauirina CENTERPOINT's Enaineer or Riaht-of-Wav Administrator's Pre-Aporoval. Blasting is only allowed a safe distance outside of the easement and requires CENTERPOINT's review and written approval prior to blasting. CENTERPOINT must pre-approve any fill within the easement, it must be free of rock or other deleterious material, and must be compacted to ninety-five percent (95%) Standard Procter. CENTERPOINT must pre-approve parking lots; perpendicular driveways or roads of concrete, asphalt, or similar materials, and said roads must be limited in width to minimize interference with and access to the Pipeline. Installations such as retaining walls, fences, etc. also require CENTERPOINT's pre-approval. In addition, fences crossing the easement must have two ten-foot-wide (10') gates centered over the Pipeline, and any fences parallel with the Pipeline must be at least ten (10) feet from the Pipeline. No fence posts are allowed within 10 feet on each side of the Pipeline. 3. CENTERPOINT's Pipeline must be fully accessible at all times before, during, and after construction. Any fill covering the Pipeline will be at least three (3) feet, but no more than five (5) feet thick unless otherwise permitted by CENTERPOINT. A level area of not less than six (6) feet on each side of the Pipeline must be maintained at all times. Slope beyond six (6) feet from the Pipeline will not be steeper than four-to-one (4-to-1), unless otherwise agreed. Any cut or fill within the four-to-one (4-to- 1) slope area, will increase the width of the level area on each side of the Pipeline by that same footage. Any equipment movement over the Pipeline must cross only at an angle greater than forty- five (450) degrees to the Pipeline and must be on a temporarily constructed road composed of well- graded and compacted gravel, three (3) feet thick, for a minimum often (10) feet on each side of the Pipeline, or as approved in writing by CENTERPOINT Engineering. 4. Permanent structures including, but not limited to, enclosed structures, signs, screen walls, decks, tennis courts, and swimming pools are not allowed under any circumstances within the easement. 5. Any buried utility line across an in-place Pipeline must be installed below the Pipeline with no less than one (1) foot of vertical separation, padded with well-compacted ninety-five percent (95%) Standard Procter fill and must cross at an angle between forty-five degrees (450) and ninety degrees (900) from the Pipeline unless otherwise permitted with written approval from CENTERPOINT. 6. Only grass is permitted over and within ten (10) feet on each side of the Pipeline. Beyond ten (10) feet on each side of the Pipeline, plantings are restricted to, and cannot exceed, a final growth height of six (6) feet. Trees cannot be planted or remain within the easement per Federal Department of Transportation regulations. You, your successors and assigns, will not plant any trees within the easement. If CENTERPOINT discovers and removes trees from the easement, they will not be replaced nor will You, your successor or assigns, be reimbursed for the trees removed. 7. Any and all encroachments previously acknowledged by CENTERPOINT are always temporary and removal or damage to such encroachments by CENTER POINT will not be reimbursed. 5 CENTERPOINT mayor may not give you the opportunity to remove said encroachments prior to their removal by CENTERPOINT. 8, You will not remove any markers required by the Federal Department of Transportation typically found at road crossings, at property lines, at changes in direction, and intermittently along the Pipeline. If you have any questions call 612.321.5426 or 612.321.5381. February 14, 2007 6 , , o 75 150 LEGEN(,) _ TEMPORARY EASEMENT RIVERSIDE PIPELINE PROJECT Centerpoint Energy ProSource Project No.: 1001-00 EXHIBIT B CIlY OF ANDOVER TRACT NO. 2 p.-asgY!&!I I I o 100 200 IFGFN(,) _ PERMANENT EASEMENT _ TEMPORARY EASEMENT RIVERSIDE PIPEUNE PROJECT Centerpoint Energy ProSource Project No.: 1001-00 EXHIBIT B CITY OF ANDOVER TRACT NO. 13,14 p.-DS9lLlV!t . . @ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US ' CC: Jim Dickinson, City Administrator Will Neumeister, Community Develo TO: Mayor and Councilmembers FROM: Courtney Bednarz, City Plann~ SUBJECT: Comprehensive Plan Review of Sewer and Land use Sections DATE: August 28, 2007 INTRODUCTION The land use and sewer chapters are scheduled for Council review at this meeting. DISCUSSION These chapters are the basis of the plan and influence many of the details ofthe rest of the plan. As previously discussed, the intent has been to update'the conditions that have changed and the projections for the future, but not to make major changes to the policies that have been in place for many years. A staff presentation will address the items that warrant consideration. One ofthese items is the potential for future expansion of the MUSA beyond the Rural Reserve. This potential will be introduced in the staff presentation and is also discussed in the higWighted sections on page three of the sewer plan. ACTION REQUESTED The Council is asked to receive the staff presentations and to discuss this item at the August 28th W orksession. Attachments Draft Land Use Plan Draft Wastewater and Comprehensive Sewer Plan ~bVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT Chapter One: Foundation of The Comprehensive Plan Identity Andover is primarily a residential community with established urban and rural neighborhoods. Greater than ninety percent of the city's housing stock is owner occupied. Families with school age children comprise the largest portions of Andover's population. Residents value the rural character of the community, the local schools, the park system and their safe neighborhoods. These values have influenced the policies of the city. Areas planned for urban development are balanced with rural areas to allow the rural character of the community to be preserved. This growth pattern is reflect d in the Metropolitan Council's 2030 Regional Development Framework which provides Andover with both Developing Community and Rural Residential planning area designations. More information on these designations' is provided in Chapter Two: Land Use Plan. As the city's population has grown, so has the demand for commercial development. The result has been consistently strong occupancy of previously existing commercial centers like the Downtown Center, successful redevelopment of former industrial properties into Andover Station and Andover Station North as well as expansion of the commercial tax base to include neighborhood centers like Andover Clocktower Commons and Hanson Commons. Growth Forecast The 2030 Regional Development Framework prepared by the Metropolitan Council provides a population, household and employment forecast for each community in the seven county metropolitan area. The purpose of this information is to determine how inv stments in regional systems will need to be made to accommodate the growth forecasted for the region from 2000 to 2030. Similarly, the city must plan and budget to ensure that local services, systems and facilities can be provided to accommodate growth. The tables below show city and Metropolitan Council growth forecasts. The city forecast is considered to be more accurate because it is based on verified building p rmit activity and parcel level analysis. Figure 1.1 Citywide Growth Forecast Andover Growth Forecast Source: City of Andover 1990 2000 2010 2020 2030 Population 15,216 27,013 37,392 42,024 44,578 Households 4,430 8,659 11 ,400 14,008 15,921 , Employment 1,125 2,979 4,494 5,039 5,530 Metropolitan Council Growth Forecast Source: Metropolitan Council System Statement Sept. 2005 1990 2000 2010 2020 2030 Population 15,216 26,588 33,000 39,000 40,500 Households 4,430 8,107 12,,100 14,600 15,500 Employment 1,200 3,062 4,200 4,800 5,200 3 2030 Framework Figure 2.1 Planning Areas ':f/; ~/. ~F~ }i4=- ~~ '0/";-:- NOTE: Please refer to the Comprehensive Plans Composite map or the Regional Systems maps for the most recent information, These maps are available at the Metropolitan Council Data Center (65 J) 602 - I 140, Geographic Planning Areas Additional Information Urban Planning Areas Rura] Planning Areas - Regional Natural Resource Areas Developing Area Rural Center jln("!'.l~~"'" Tcrn.-,,!n;ll.anJ W,:tland ,'\r<.'aSI .. - ~ -... Regional Trail .~i SOL-Ref \klm D:\R ill (.:{)ordinalion Developed Area Agricultural \\llh the ~k[ropolital1 ('ollu..:il -.... Transit 2025 Corridor Diversified Rural . Regional Park -- - Principal Arterial Rural Residential @ Open Water Proposed Regional Park ~Metropolitan Council ~ Figure 2.3 ~ Metropolitan Counell Local Planning Handbook Section 3. Land Use EXISTING AND PLANNED LAND USE CATEGORIES, RESIDENTIAL LAND USES . Single Family Residential (SRES) - Residential purposes, including mostly one-family homes and manufactured homes. May include some two-family homes, and open space within or adjacent to related to a residential developm'ent. . Multi-Family Residential (MRES) - Residential purposes, including duplexes, triplexes, town homes, apartment buildings and condominiums. May include open space within or adjacent to related to a residential development. . Mixed Use (MU) - Two or more of the following: residential, industrial, commercial and/or office, and institutional uses, where the primary use is residential. COMMERCIAL/INDUSTRIAL LAND USES . Commercial (COM) - Provision of goods or services. . Industrial (11'1I0) - Primarily manufacturing and/or processing of products; could include light or heavy industrial land use, or large warehouse facilities. . . Office (OFC) - Predominantly administrative, professional, or clerical services; includes medical c1i nics. . Mixed Use (MU) - Two or more of the following: residential, industrial, commercial and/or office uses, where the primary use is Commercial/Industrial (COM/IND). Think single building with mixed use. . Extractive (EXT) - Extraction of nonmetallic metals, quarrying sand and gravel. PUBLIC/SEMI PUBLIC LAND USES . Institutional (IN) - Primarily religious, governmental, educational, social or healthcare facilities (excluding clinics). . Park &: Recreation (PR) - Primarily for public active recreation activities improved with playfields/grounds or exercise equipment, golf courses, zoos or other similar areas. . Open Space (OS) - 1) - Resource protection or buffer; 2) support unorganized public recreational activities, may contain trails, picnic areas, public fishing; etc or 3) preservation of unaltered land in its natural state for environmental or aesthetic purposes. . Roadway Rights-of-Way (ROW) - Public or private vehicular, transit and/or pedestrian rights-of- way. . Utility (UTL) - Public or private land occupied by a power plant or substation, electric transmission line, oil or gas pipeline, water tower, municipal well, reservoir, pumping station, water treatment facility, communications tower, or similar use. . Railway (RL) - Public or private freight or passenger rail activities. . Airport (AP) - Public or private airports and related activities. RURAL AND AGRICULTURAL LAND USES . Rural Residential (R) -Residential purposes, including mostly one-family homes and manufactured homes. May Include some two-family homes, and land used for agricultural purposes. Housing development across the land use designation should not exceed 1 housing unit per 1 acre and no less than 1 housing unit per 40 acres. . Agricultural (AG) - Agricultural purposes, including fanning, dairying, pasturage, horticulture, floriculture, viticulture, and animal and poultry husbandry and accessory uses, including farmstead or rural residence. UNDEVELOPED . Open Water (W) - Permanently flooded open water, rivers and streams, not including wetlands or periodically flooded areas. . Wetlands (WET) - Wetlands included in the National Wetlands Inventory (NWI). September 2005 )l.\NDbVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT Goals, Objectives and Policies The following pages describe the goals of the community and the strategies that are employed to achieve them. The goals, objectives and policies are structured according to the topic that they address. However, it is important to remember that these statements are interrelated. As a result, the cause and effect for each topic must be considered when decisions concerning the Comprehensive Plan are made. For the purposes of this plan these terms are defined as follows: Goal: A statement that expresses a desired outcome or state of affairs. Objective: A statement that provides direction on how the goal will be achieved. Policy: A specific action that will be taken ora general rule that will be applied to a specific situation. Overarching Goals, Objectives and Policies Goal 1 : Maintain and enhance the quality of life in Andover Objective: Efficiently provide services to improve all aspects of the city that contribute to quality of life including land use, public safety, transportation, recreation, health, education, and resource preservation Policy: Prepare, implement, periodically evaluate and update local controls such as: . Comprehensive Plan . City Code . Capital Improvement Plan . Water Resource Management Plan . Stormwater Pollution Prevention Program . Park: Improvement Plan Objective: Preserve the rural character of the community Policies: . Preserve the Rural Residential Planning Area Designation Identified by the Metropolitan Council 2030 Regional Development Framework . Control the expansion of municipal sewer and water through implementation of th Land Use Plan 4 5'\NDbVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT . Preserve natural areas through implementation of the Parks and Open Space Plan Goal 2: Maintain a high degree of community planning and involvement Objective: Ensure an open and accessible local government that is responsive to the needs of residents Policies: . Provide access to information in a variety of forms including the newsletter, official newspaper, web site and televised meetings . Maintain healthy relationships with residents, businesses, community groups, school districts, and government agencies to ensure all points of view are represented . Promote participation in citizen advisory committees . Consider all available information and the potential impacts on all aspects of the community when making land use decisions . Maintain a mix of land uses, including schools, professional and medical office, retail, community and park facilities to provide a vital node of activity in the vicinity of City Hall . Encourage resident involvement through the public hearing process and utilize a variety of public hearing notification methods including direct mailing, publication in the official newspaper and signs placed on subject properties Goal 3: Maintain the Comprehensive Plan as a relevant official document Objective: Consider Comprehensive Plan amendments that better achieve the goals, objectives and policies of the Comprehensive Plan Policies: . Adhere to the goals, objectives and policies of this Comprehensive Plan to prevent incremental decision making that adversely affects the intent of the plan . Review Comprehensive Plan text amendments with the following criteria: o A public need for the proposed amendment can be identified 5 ~NDbVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT o The proposed amendment is the best way to satisfy that need o The amendment is consistent with the goals, objectives and policies of the Comprehensive Plan o The amendment is in the best interest of the City of Andover as determined by the City Council . Review Comprehensive Plan amendments concerning a proposed land use change with the following criteria: o Conditions have changed since the present land use designation was established such to warrant the proposed amendment or the present land use designation is in error o The proposed land use is compatible with surrounding land uses and with the goals, objectives and policies of the Comprehensive Plan o There is capacity of public systems, facilities and services to serve the proposed land use and capacity of these systems to serve other planned land uses is not adversely affected o Agreement can be reached for the applicant of the proposed land use to pay for any increased capacity of public systems, facilities and services required to serve the proposed land use o Potential impacts by the proposed land use on natural resources including vegetation, wetlands, floodplain and other natural features can be avoided or sufficiently mitigated as determined by the City Council Land Use Goals, Objectives and Policies Goal 4: Allow residential growth while maintaining the quality of natural resources and amenities Objective: Clearly define areas for urban and rural residential development Objective: Promote orderly growth to ensure efficient utilization and delivery of community services Objective: Prevent extension of infrastructure that is inconsistent with the Comprehensive Plan Objective: Woric cooperatively with resource protection agencies and organizations to minimize the impact of development on natural resources and amenities 6 5'\NDbVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT Objective: Create opportunities for the city to preserve open space and natural amenities through review of development proposals and implementation of the Parks and Open Space Plan Policies: . Maintain a Municipal Urban Service Area (MUSA), Boundary to define the boundary between the Developing Community and Rural Residential planning area designations of the 2030 Regional Development Framework . Stage urban development within the MUSA Boundary, to ensure orderly growth and expansion of infrastructure . Review and update the staging plan periodically to address changes in times and conditions . Prohibit platting of property without municipal sewer and water within the MUSA Boundary . Restrict lot splits without municipal sewer and water within the MUSA Boundary . Encourage infill development within the MUSA Boundary with appropriate transitions to existing neighborhoods . Allow rural development outside of the MUSA Boundary consistent with the Rural Residential Land Use Designation . Require existing conditions information to be provided during the development review process to allow evaluation of opportun'ities to preserve and protect natural features and open space . Engage local watershed management organizations and other appropriate agencies and organizations in the review of development proposals Goal 5: Encourage appropriate economic growth and redevelopment Objective: Develop a diversified tax base through balanced development of commercial, light industrial, and residential properties Objective: Create a downtown area by aggregating commercial land uses along Bunker Lake Boulevard between Hanson Boulevard and Crosstown Boulevard Objective: Select strategic locations for neighborhood commercial sites and establish design performance standards for such uses that promote quality site 7 ~NDbVE~ 2008 Comprehensive Plan Update design and compatible land use arrangements 8/14/07 DRAFT Objective: Prevent the intensification of neighborhood commercial areas that may negatively affect surrounding residential properties Policies: . Maintain the existing commercial nodes along Hanson Boulevard, Bunker Lake Boulevard and Round Lake Boulevard as cohesive, interrelated nodes of commercial activity . Prevent fragmented, uncoordinated and linear commercial development away from these locations . Provide limited opportunities for commercial development in other areas of the city only when demand is demonstrated with a professionally prepared market study . Ensure new development and redevelopment has a positive impact on the community by providing appropriate transitions and demonstrating compliance with the City Code . Promote redevelopment of existing industrial zones to accommodate industrial development . Allow limited industrial development within Andover Station North when the use, site design, and building architecture are compatible with the existing and planned uses within this commercial center Goal: Protect and develop access to direct sunlight for solar energy systems Objective: Preserve reasonable access to direct sunlight for all parcels so that alternative forms of energy can be used to supplement or replace conventional forms of energy Policies: . Encourage and support educational programs and research that focuses on alternative or renewable energy systems such as offered by Metro Cities, University of Minnesota Extension Services, Minnesota Office of Environmental Assistance, Anoka County and other organizations . Encourage the use of solar energy in Mure housing developments through such programs as the "Energy House" 8 ~NDbV:E~ 2008 Comprehensive Plan Update 8/14/07 DRAFT . Encourage future site and building plans to design for effici nt use of solar energy including such elements as the location of windows, shade trees, windows, and driveways Goal: Reduce maintenance and energy costs for public facilities and infrastructure Objective: Where feasible, use solar energy design elements for future public facilities and infrastructure development Policy: . Explore alternative energy sources when replacing systems in public facilities Housing Goals, Objectives and Policies Goal: Provide a variety of housing types to accommodate the \if cycle needs of all residents Goal: Remain responsive to housing market demands through implementation of the land Use Plan Objective: Utilize the existing housing stock to provide a portion of the affordable housing demand projected by the Metropolitan Council Objective: Utilize local controls to provide opportunities for a variety of housing types, including affordable housing Objective: Continue to work with agencies that provide affordable housing and housing for residents with special needs Policies: . Work with property owners to identify sources of funding for home improvements to prevent deterioration of the city's older homes . Continue the housing rehabilitation revolving loan program to provide maintenance assistance for housing occupied by low to moderate income families and individuals . Support Anoka County's efforts to implement the Five Year Consolidated Plan . Utilize the planned unit development review process for medium and high density residential projects to encourage more efficient allocation of density and intensity of land use . Support public service ag ncy applications for the Community Development Block Grant Program 9 ~NDbVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT Chapter Two: Land Use Plan This chapter defines the different land uses that presently exist in Andover and d scribes the growth management strategies that guide future development. Specific goals, policies and objectives are provided in Chapter One: Foundation of the Comprehensive Plan. M tropolitan Council Planning Area Designations Th Metropolitan Council provides generalized geographic planning designations in the 2030 Regional Development Framework. As shown in Figure 2.1, Andover contains two such designations: Developing Community and Rural Residential. The Metropolitan Council defines these designations as follows: Developing Communities - Developing area is that portion of the region that is in the path of urban growth. It includes communities beyond the fully developed areas up to the metropolitan urban service area boundary, or contains areas designated urban r served or diversified rural. The Regional Development Framework sets an overall minimum density standard of 3 to 5 units per acre in developed and developing areas where urban service is located or planned. It is important to note that density is calculated after land that cannot be developed is deducted from the total acreage. These deductions include wetlands, water bodies, public parks, open spaces, arterial road right-of way and other areas that are restricted from development by applicable land use regulations. Rural Residential - The land area identified in 4 communities (Ham Lake, Andover, Inver Grove Heights and Credit River Township) that are currently developed at one unit per 2 to 2% acres or less, with no plans to provide urban infrastructure such as centralized wastewater treatment. Existing Land Use Map Figure 2.2 illustrates how properties are presently used based on land use categories provided by the Metropolitan Council. This map is intended to illustrate present land use conditions and does not regulate land use or assign land use designations to properties. Definitions for the categories of existing land use are provided in Figure 2.3 , Land Use Map' The Land Use Map provides a land use designation for each property in the city. These designations guide how each property can be developed as defined in the City of Andover Land Use Districts. Changes in land use designations require a public hearing and approval by the City Council and Metropolitan Council. The criteria for reviewing land use changes are provided in the land use goals, objectives and policies of Chapter One: Foundation of the Comprehensive Plan. Figure 2.4 represents the city's official Land Use Map 17 ~NDbVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT City of Andover land Use Districts Land use districts are established to ensure compatible development and to protect natural resources and amenities. The district definitions provided below are intended to state their purpose, provide location criteria and describe the relationship of each district with other land uses. Residential land Use Districts Rural Residential (RR) district provides an area for low intensity residential development in areas outside of the Municipal Urban Service Area (MUSA) that will not be served by municipal sewer and water. The minimum lot size is 2.5 acres to provide sufficient space for on site sewer and water facilities and to prevent dense development that would create an adverse impact on municipal and regional infrastructure. However, smaller acreage lots exist in areas subdivided prior to 1978 and in the two previously approved rural planned unit developments: Nightingale Preserve and Timber River E,states. This district must be protected from higher intensity land uses, including the Urban Residential Low Density Land Use District, with appropriate transitions. This district also accommodates agricultural land uses. Minimum Lot Size City Utilities Corresponding Zoning Districts T pe of Development ,A riculture Urban Residential Low Density (URL) district is established to create cohesive n ighborhoods of single-family detached housing within the MUSA and with access to municipal sewer and water. Residential lots within this district are sized to allow efficient utilization of municipal infrastructure as well as to provide an area large enough to accommodate housing market demands. These neighborhoods must be protected from higher intensity uses with appropriate transitions. These transitions include natural features such as trees, wetlands, streams or major changes in topography. Man-made elements such as streets, parks or earth berms in combination with landscaping are also appropriate. When adjacent to arterial roadways, additional setback distance, landscaping and berming are required. Facilities that generate noise, traffic, and/or glare also require major separation from these neighborhoods. 11 ,400 square feet Up ~.6 units per acre Up to 4 units per acre Re uired R-4 Single Family Urban Residential Sin I Famil Detached Housin , 18 ~NDbVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT Urban Residential-Medium Density (URM) district provides areas suitable for a variety of attached and detached dwelling units. The URM district helps to address the need for life cycle housing with increased density and smaller lot sizes. This district, with appropriate transitions, can serve as a ,buffer between lower density residential and commercial districts and may also be appropriate along higher volume transportation corridors, such as collector and arterial streets. These neighborhoods are created as part of a planned unit development that ensures efficient distribution of density and to achieve appropriate transitions between uses of different intensity and transportation corridors. These transitions are achieved with a combination of landscaping, berming, physical separation and preservation of natural features. Minimum Lot Size Variable Density Up to 5 units per acre PUD Density Up to 6 units per acre City Utilities Required Corresponding Zoning R-4Single Family Urban Residential Districts M-1 Multiple Dwelling Medium Density Type of Development Single Family Detached, Two Family Residences Town homes and Condominiums with private entrances Urban Residential - High Density (URH) district provides additional affordable housing choices for all stages of the life cycle. Owner occupied as well as rental housing is p rmitted. Planned unit development review is used to establish standards that are specifically designed for each development. Potential sites for this district must be evaluated to ensure sufficient capacity of municipal infrastructure can be provided. Location near higher volume transportation corridors, such as collector and arterial streets is necessary to accommodate the increased level of traffic generated by this land use. Location near shopping, service, transit and park facilities is also desirable. Appropriate transitions between this district and other districts or transportation corridors are necessary. These transitions are achieved with a combination of landscaping, berming, physical separation and preservation of natural features. Districts Location Criteria 19 ~NDbVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT Commercial land Use Districts Limited Commercial (LC) land use district is designated for locations in the community that should be limited to primarily office uses due to their location in proximity to residential neighborhoods. This district can be used to transition from residential neighborhoods to more intense commercial uses or transportation corridors. Site design and building architecture are required to complement adjacent residential neighborhoods when so located. A combination of landscaping, berming, physical separation and preservation of natural features is necessary to provide an appropriate transition to residential neighborhoods. Area Requirements 1-5 acres City Utilities Required within MUSA Corresponding Zoning Districts LB - Limited Business Type of Development Professional office and similar uses; not including retail sales Location Criteria Adjacent to collector or arterial street or within a larger commercial development Design to complement surrounding land uses. Development Criteria Special care for transitions to residential. N ighborhood Commercial (NC) land use district is designated for businesses that provide services and retail goods to meet local neighborhood needs. The trade area and size of these businesses are smaller than those found in General Commercial areas. Site design and architecture is carefully reviewed to create a cohesive center that complements adjacent land uses. Linear design with storefronts and blank walls is prohibited. Special care is taken to provide appropriate transitions to residential neighborhoods with landscaping, berming, physical separation and preservation of natural features. This district requires location along a collector or arterial street and convenient pedestrian access. Neighborhood commercial locations are separated from more intense commercial land uses to avoid pressure to expand intensity beyond a neighborhood scale. Districts 1-5 acres Re uired within MUSA NB Nei hborhood Business Retail trade and services servin immediate area Must abut intersection of collector or arterial streets Design to complement surrounding land uses. Limit to development nodes. Strip development prohibited. Special care for transitions to residential. Convenient p destrian access. Development Criteria 20 ~NDbVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT Gen ral Commercial (GC) is intended to be the focal point of commercial activity in the city on a larger scale than the Neighborhood Commercial District and may serve. a trade area that extends beyond the City limits. This district provides a complementary mix of uses, including retail, service, office, entertainment and civic facilities. Site design must provide convenient access for both pedestrian and vehicular traffic. The architecture of structures must complement an overall architectural theme for that district. General Commercial districts that are located adjacent to residential properties must provide xt nsive berming, landscaping and physical separation to ensure an appropriate transition is created. Area Requirements More than 5 acres City Utilities Required Corresponding Zoning Districts SC Shopping Center GB General Business Type of Develooment Variety of commercial uses with larQe market area Location Criteria Must abut intersection of collector or arterial streets Must be located within the MUSA Design to complement surrounding land uses. Development Criteria , Limit to development nodes. Strip development prohibited. Special care for transitions to residential. Convenient pedestrian access. Industrial land Use District Light Industrial (L1) District is intended to provide a location for a variety of work processes such as manufacturing, warehousing, wholesaling and distributing. Thes uses typically involve intensive use of properties and necessitate separation from residential zoning districts. Where existing Light Industrial Districts are located adjacent to residential neighborhoods, extensive berming, landscaping and screening are necessary to mitigate potential adverse impacts. This district requires convenient access to collector and arterial streets. More than 5 acres Re uired within MUSA Districts I Industrial Manufacturin ,warehousin ,wholesalin ,Distributin Must abut collector or arterial streets Must be located within the MUSA1 Development Criteria Separation from residential land uses necessary. 1 Except the HughslWestview Industrial Park that presently exists outside the MUSA 21 ~NDbVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT Transitional land Use Districts Transitional land use districts encompass areas where future land use may differ from that of the designated zoning district. Transitional districts recognize the possibility for land use to change in the future with the arrival of municipal sewer and water. Transitional Commercial (TC) District contains properties within the MUSA that are currently zoned for residential development, but may potentially become commercial because of their proximity to existing commercial development or location at the intersection of major transportation corridors. When municipal sewer and water are available, properties in this district may develop as either residential or commercial under the requirements of the Zoning Ordinance and Comprehensive Plan. A Rezoning requires a contract as specified in the City Code. Transitional Residential (TR) District contains properties within the MUSA that are currently zoned for rural residential uses (R-1, R-2, and R-3). These properties are guided for urban development in 5 year stages as shown in Figure 2.5. Property designated Transitional Residential may only be platted under urban residential guidelines and served by municipal utilities. Lot splits may only occur without municipal services under the requirements of the City Code. Any subdivision of property that r suits in lots less than 2.5 acres in size must be served with municipal sewer and water. Other land Use Districts Limited CommerciallMedium Density (LC/MD) District contains properties within the MUSA that have site characteristics conducive to either low intensity commercial or medium density residential development. This designation is used to provide a carefully planned transition from a major transportation corridor to residential neighborhoods. Site design and building archite,cture are required to complement adjacent residential neighborhoods. A combination of landscaping, berming, physical separation and preservation of natural features is necessary to provide an appropriate transition. Public (P) District identifies areas for present and future civic, government, school or oth r publicly owned and operated facilities. Open Space (OS) District identifies areas that are protected from development through public ownership or agreement with private property owners. This designation is used for public parks and other areas designated for preservation of natural areas, water and air quality and wildlife habitat. Rural Reserve - (RR) district was designated as an area of approximately one thousand acres in size to accommodate future urban growth beyond the previously planned Municipal Urban Service Area. This area is restricted from development until a master plan has been approved and municipal sewer and water can be constructed to 22 mE al ~ ..c: 0 ~u. o .0 ;;: 5 ~o 'iiiu r::: r::: all!! 0= _ 0 me. :.;::::;.0 i~ "0- 'iii5 al a:: ~ al Z I'- N ~ ::J Cl u: II lI/ :;) " C II ... I"i c o ;; U II In .ltI: o o .a " c II :z: ClI c 'c C II i: ii u o ... "" .... C) 8 o (,) ; := o ~ ! " :II ~ ... Gl Gl .c ~ ... ~ ~ III C Gl C a; ~ C Gl 'C III ll. ... Gl Z ~ (') 0> N _. (')_. (')01'-0 l3>~> ~i5~i5 . 'II: '<I" 'II: N ..... a:l"lt 0> en '<I"N COO a; 00'0 gCll."! CD . N E (') E o o ~ o l!! ::l ~ ~ .E .!!l ,g "S o ~ o '" CD C. o 0; c. CD CD ;;; 0) c: '6 ::l 13 .5 1'-0 Lri ..... IOU) . en 0> . co ID I'-M '" .... 000000 COlD 0001OU) 0"" iii <Ii 00001il ('I) "Ill' e 0(')00 cO ~ NOO... N a:lN 0> "It N 000>"It ON (')G) N"It a; 'C: ~ '" 5 : ~ ,... ~ "It .9 :0 ::l C. ..: .$ ~ ." c: '" '" ." c: o .!!! ~ j ~ CD ." c: ::l :iii o c: '" l!l ." - '" = ." c: .!!! ." CD C. o !l! CD ." c: ::l ~ CD J: o ~ '" CD 0) '" c. .$ l!! '" c. CD '" '" c:..: o c: ~E '5 c. ",,g CD CD o~ . ." ~NDbVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT serve the area. In this case, a new trunk sewer line will need to be conn cted to the Coon Rapids Interceptor, a regional trunk sewer line located near the intersection of Crooked and Bunker Lake Boulevards. The city has reached agreement with the Metropolitan Council that areas designated for residential development in the Rural Reserve will be developed at three units per net acre (subtracting parks, wetlands, floodplain, water bodies, arterial roads, and other areas restricted from development). STAGING PLAN Undeveloped land within the Municipal Urban Service Area is divided into five year growth stages based primarily on the proximity of municipal sewer and water. The growth stages are intended to provide a reasonable estimate of urban growth to th year 2030. Property owners may choose not to develop even if their property is shown within the current growth stage. Property owners seeking to develop sooner than shown on the Staging Plan may petition the city to change the growth stage designation. These changes are at the discretion of the City Council. The Staging Plan Map is represented on Figure 2.5. Figure 2.6 summarizes the map by providing the amount of acreage within each land use district in each of the five year stages. The M tropolitan Council also requests information that summarizes density in each residential land use district. This information is provided in Figure 2.7. The following tables describe historical and projected growth within both sewered and unsewered areas of the city. The city forecasts were generated using transportation analysis zones and the Sewer Staging Plan. The Metropolitan Council forecast was submitted to the City as part of the System Statement in September 2005. The city's forecast is considered to be a more accurate representation of future growth because it is based on verified building permit activity and parcel level analysis. Figure 2.8 Urban and Rural Growth Forecast 15195 27013 37392 42024 44578 17565 6016 16880 26306 31524 34442 17562 9179 10133 11086 10500 10136 3 4430 8659 11400 14008 15921 7262 1754 5411 8020 10508 12301 6890 2676 3248 3380 3500 3620 372 1125 2979 4494 5039 5530 2551 880 2604 3989 4471 4910 2306 245 375 505 568 620 245 Sources: 1990 Census, 2000 employment from DEED estrnates, City of Andover 23 ~CITV OF~ NDOVE 2008 Comprehensive Plan Update 8/14/07 DRAFT Sources: Metropolitan Council, 2000 US Census, DEED estimates. Agricultural Preserve A portion of the agricultural land in the city is enrolled in the Agricultural Preserve Program. Minnesota Statute 473H, known as the Metropolitan Agricultural Preserv s Act, establishes a program to encourage preservation of land for the production of agricultural products by valuing agricultural property in the metropolitan area in a manner similar to out-state Minnesota. To qualify, the property must be zoned long- term agricultural by the city, with a maximum residential density of one house per forty acres. The parcel must <normally) be forty acres in size. However, smaller tracts may qualify in certain instances. To enroll in the program, the owner obtains city approval and records a covenant with th County Recorder to leave the property in agricultural use. To remove property from the program the owner files an "Expiration Notice" with the County Recorder. Eight years after the Expiration Notice is filed, the property is released from Agricultural Preserve. A waiver of the eight-year requirement may be granted only by action of the Governor due to some emergency. Figure 2.9 shows the land enrolled in the Agricultural Preserve program. Floodplain and Wetlands Land within the city is encumbered by wetlands and Floodplain is shown on Figure 2.10. These features have affected the city's development pattern and provide a corridor of natural areas throughout most of the city. Wetlands and floodplain areas provide one of the basic building blocks for the city's open space preservation efforts more fully described in Chapter 5: Parks and Open Space Plan. Housing Plan Th housing goals, objectives and policies described in Chapter One provide an overview of the Housing Plan. This section evaluates the City's housing stock, housing trends, programs, strategies for providing affordable housing and the implementation plan. HOUSING ACTIVITY Andover was a rural, agricultural community for most of its early existence. Suburban developm nt b gan in the 1960's, primarily in the western sections of the City. Lot 24 ~NDbV:E~ 2008 Comprehensive Plan Update 8/14/07 DRAFT sizes varied from less than an acre on up, and were served by private well and septic systems. Municipal sewer service arrived in 1976, contributing to tremendous growth in the southern quarter of the City. Sewer line extension spurred new home development throughout the 1990's. From 2000 to 2006 the city and development community shifted to accommodate d mand for different types of housing. During that period more than 40% of approved housing units were townhouses, smaller lot single family or condominium units. Some of these approved units remain in the city's lot supply as demand has shifted back to the more traditional single family home and suburban lot size. A part of this trend can be contributed to the increased size of newer homes. As the growth forecasts in this plan indicate, the city will to continue to grow at a moderate pace with more than ninety percent of residential growth within the urban service area. Housing Stock Summary A variety of housing types are available for individuals and families within all stages of the life cycle. Andover has one of the highest average household sizes in the Twin Cities area, at 3.28 persons per household according to the 2000 census. Household sizes will decline slightly in the future to an estimated 2.8 persons per household by 2030. The large average household size is influenced by a relatively youthful population and an abundance of single family housing. The graphics below summarize Andover's housing stock. Figure 2.11 Age of Housing Pre 1960 1% 1960-1969 2% 1970-1979 18% 1980-1989 22% Source: Anoka County Property Records 25 ~bVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT Figur 2.12 Housing Type Summary 2000 5 8000 6000 4000 o ~~ #'" <<,ilJ~O ",,0 .t'" C:J~(;$ -<.,0 Sources: Census 2000, City of Andover ~~ <<,ilJ .~0 ~~ ~ 0'" ~o<$' .~0 ~~ Figure 2.13 Home Ownership Rental Housing 3% Owner Occupied Housing 97% Source: Andover Rental Licenses Anoka County Property Records 26 ~bVE* 2008 Comprehensive Plan Update 8/14/07 DRAFT Figure 2.14 Building Permits 100 600 500 400 Permits 300 200 0 , 0 ...... N M "'" LO co ...... co Ol 0 ...... N M "'" LO co Ol Ol Ol Ol Ol Ol Ol Ol Ol Ol 0 0 0 0 0 0 0 Ol Ol Ol Ol Ol Ol Ol Ol Ol Ol 0 0 0 0 0 0 0 ...... ...... ...... ...... ...... ...... ...... ...... ...... ...... N N N N N N N Year * January 1,2007 Affordable Housing The City of Andover acknowledges that it shares responsibility to provide affordable housing with the rest of the region. The Metropolitan Council defines affordable housing as having a purchase price that a family of four with an income at or below 80 percent of the area median income can afford at prevailing interest rates. Affordable rental units, are defined by the Metropolitan Council uses the maximum rents p rmitted in the metropolitan area for the federal low-income housing tax credits (LITe) serving households at 50 percent of area median income (AMI). The housing goals, objectives and policies in Section One: Foundation and the implementation program defined below summarize the city's commitment to providing affordable housing. Further documentation of the need for affordable housing can be found in the Metropolitan Council publication titled 'Summary Report Determining Affordable Housing Need in the Twin Cities 2011 - 2020'. Implementation The implementation plan has two components. The first component is comprised of th various activities undertaken by the city. The second component consists of programs conducted by others that are supported by the city. 27 9\.NDbVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT Local Programs and Strategies Housing Rehabilitation Revolving Loan Program This program provides loan assistance for maintenance and rehabilitation of residential dwellings. The loan criteria require the funding be used to improve homes occupied by low to moderate income individuals and families. The program was initiated in 2003 with funding from the Community Development Block Grant Program. High Density Zoning The city has continually had one or more undeveloped sites zoned for high density Residential development to provide opportunities for increased density and affordable housing. As these sites are developed, the city evaluates new sites that are appropriate based on a number of factors, including the efficient extension of municipal utilities and the capacity of the transportation system to support increased densities. Planned Unit Development Review This process is used for medium and high density residential projects to allow project specific zoning standards to be created. In this manner, virtually any requirement of the city can be modified based on the particular needs of the project. The City Council must authorize the use of planned unit development review for each proposal based on the criteria established in the City Code. Other Programs M tropolitan Council Section 8 Rental Assistance Minnesota Housing Finance Agency (MHFA) . Minnesota Mortgage Program . . Homeownership Assistance Fund . Purchase Plus Program . Minnesota Urban and Rural Homesteading Program . Partnership for Affordable Housing . Rental Assistance for Family Stabilization (RAFS) . Energy Cost Homeownership Program (ECHO) Anoka County . Fair Housing Implementation . First Time Homebuyer Program . HOME Investment Partnerships program . Housing Referral Assistance . Community Development Block Grant Program . Continuum of Care . Shelter Plus Care (S+C) 28 ~NDbVE~ 2008 Comprehensive Plan Update 8/14/07 DRAFT Anoka County Community Action Program ACCAP provides a variety of programs for low to moderate income individuals and families, including pre-purchase education, confidential financial counseling, down payment assistance, post purchase follow up, reverse mortgage counseling, foreclosure prevention, housing maintenance assistance, various service areas. Historic Preservation The city has one structure listed on the National Register of Historic Places. The 20 room Porter Kelsey home was built in 1887 with brick made from their own brickyard, the Kelsey Brick Company. Many years ago, brick from this brickyard was brought to Minneapolis by train and used for the inside walls of the courthouse. 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"''''''< c: t~' ~~ Ii CO en "!---c l,.l...j"" t , , ,11 li~~ i _..~. t- """"' ~~~"""3- . \{'-> 1 .~ "',"'" ..~t~{ ; ~ i l i ~""'d.",~,,<>, \ , % , -- I o o o ... Q) .S1 o '" ..... -ffi g Q) S-q Q) .,N U. .t: " <=0 .- 0 ~ o. o ~ t f i: ~ J 2 ~ ~ ~ ~ - ~ ~ M : i i ~ ~ ~ ~ 2 i ~ ~ i:'~~~ ':~it-ii ~ ~ ~ ~ ~ 5 ) ~ I ~ 8 ~ ~ ~ ~ ~ 8 ~ ~ ~ e u = ~ = = m u u u ~ ~ ~ ~t"""""""" I.! ,.....' ..... o o N ! ~;~~~~-((()~~~2 16 ...J 0 CI ~ g- f :;: 1;]1;] z~ < < < . a j ~ ~ . . ~ . ~ ~ ~,,; (1,;; J;; .~ Revised 8/21/07 *****DRAFT**** ****NOT ALL ATTACHMENTS ARE INCLUDED***** WASTEWATER AND COMPREHENSIVE SEWER PLAN The Metropolitan Urban Service Area (MUSA) boundary in general bisects Andover into a northern and southern portion. The southern portion of the City is served by municipal sewer. The northern portion of the City has individual sewage treatment systems (ISTS). Sewer flow from the City of Andover is treated by the Metropolitan Council through the Metropolitan Disposal System (MDS), specifically by the Metropolitan Waste Water Treatment Plant (WWTP) in St. Paul. A. CURRENT AND PROJECTED POPULATION / SEWERED RESIDENCES The City data as of May 1,2007 shows that the current population of Andover is 32,597. Approximately 21,576 persons (66.2%) are currently served by municipal sewer. The remaining 11,021 persons (33.8%) reside in the rural areas of the City or reside within the MUSA and are still served by septic systems. It is anticipated that residences within the MUSA served by private systems will connect to the municipal sewer system as utilities are extended. The projected population of Andover in 2030 is 44,578. It is expected that 34,442 persons (77.3%) will be served by municipal sewer at that time. The remaining 10,136 persons (22.7%) will reside outside of the MUS A boundary, or may still be living within the MUSA and will not yet be connected to municipal sewer. Figure 4.1 below presents the population, household, and employment forecasts for the City for 2007 (current), 2010, 2020,and'2030. Figure 4.1 Population, Household and Employment Forecasts 2007 2010 2020 2030 Total PODulation 32,597 37,392 42,024 44,578 Sewered 21,576 26,306 31,524 34,442 Unsewered 11,021 11,086 10,500 10,136 Total Households 9,938 11,400 14,008 15,921 Sewered 6,578 8,020 10,508 12,301 Unsewered 3,360 3,380 3,500 3,620 Total Employment 4,040 4,494 5,039 5,530 Sewered 3,574 3,989 4,471 4,910 Unsewered 466 505 568 620 1 Revised 8/21/07 *****DRAFT**** .1 B. CAPACITY AND DESIGN OF THE EXISTING SYSTEM All properties serviced by municipal sewer in Andover flow into the Council Interceptor MSB 7035 (Coon Rapids Interceptor), a 36" trunk line that is part of the regional system maintained by the Metropolitan Council. All served properties in Andover except for approximately 110 connections in the southeast comer of the City discharge into the ' Coon Rapids Interceptor at Crooked Lake Boulevard. These 110 additional connections flow south into lateral systems in Coon Rapids, .ultimately flowing into the Coon Rapids Interceptor. These 110 connections are depicted in Figure 4.2 in the Appendix. The existing sewer system in Andover is operating within the design capacity of the lines (no surcharging) and lift stations. Currently there are nine lift stations in the City. A detailed analysis of the existing system was completed in 2007. The City has divided the existing sanitary sewer system into eight major trunk systems. Each trunk system was analyzed based upon current and ultimate anticipated connections, and existing slope and size. A map of the existing sewer system with tributary areas is included in the Appendix as Figure 4.2. Figure 4.3 provides a summary of each trunk line and lift station along with existing sewer flows and capacities. Figure 4.3 Existing Trunk Line Sewer Flows and Capacities (May 2007) Trunk Line Size Slope Peak Exist. Peak % of Peak Capacity Flow Capacity (MGD) (MGD) Bluebird Trunk-North 12" PVC 0.14% 1.40 0.83 59.2% Bluebird Trunk-South 18" RCP 0.12% 2.52 1.30 51.5% Pinewood Trunk 18" PVC 0.12% 3.06 0.94 30.7% Coon Creek Trunk 24" PVC 0.06% 4.66 3.08 66.1% Crosstown Blvd Trunk 24" RCP 0.08% 4.48 3.65 81.5% Bunker Lake Trunk-West 24" RCP 0.08% 4.48 1.32 29.5% Bunker Lake Trunk-East 30" RCP 0.20% 12.85 4.09 31.8% Crooked Lake Blvd Trunk 36" RCP 0.05% 10.45 5.11 48.9% Lift Station #1 387 GPM 4" DIP 0.52 0.14 26.0% Lift Station #2 180 GPM 6" DIP 0.26 0.06 21.5% Lift Station #3 470 GPM 6" DIP 0.68 0.40 59.4% Lift Station #4 486 GPM 6"PVC 0.70 0.50 71.5% Lift Station #5 181 GPM 6" DIP 0.26 0.04 15.2% Lift Station #6 1 06 GPM 4"PVC 0.15 0.06 41.5% Lift Station #7 90 GPM 4" DIP 0.13 0.01 7.6% Lift Station #8 1 05 GPM 4" DIP 0.15 0.08 54.2% Lift Station #9 1 00 GPM 4" DIP 0.14 0.02 16.9% 2 \. Revised 8/21/07 *****DRAFT**** C. CAPACITY AND PLANS FOR FUTURE SYSTEM The City currently does not have plans to extend municipal sewer to the area designated in the MCES System Statement as "Potential Service" that is north of 161 SI Avenue and east of Verdin Street. Figure 4.4 provides a summary of the anticipated average and peak sewer flow rates generated by the City of Andover in 5-year increments up to the year 2030. These flow rates are consistent with population, household, and employment projections from the Traffic Analysis Zone's (T AZ). Projected flow rates were calculated by multiplying the projected households by 225 gallons per unit per day. Based upon actual sewer flow rates from the Metropolitan Council at meter M218 for June 2006 - June 2007, and the actual number of sewer connections during that timeframe, the average flow per connection for Andover was 207 gallons per unit per day. Staff discussions with MCES personnel indicated that the average flow per unit for the metro area is approximately 218 gallons per unit per day. City staff chose to use a value of 225 gallons per unit per day for these calculations to be somewhat conservative and to allow for variation in flow. For commercial / industrial / institutional flows, the number of employees in the sewered portion of the City was multiplied by an assumed flow rate of 50 gallons per employee per day. This rate would include flow from restaurants, schools, businesses, car washes, etc. This flow rate would include flow from employees as well as students, patrons, and customers of these establishments. Currently the MCES has allocated 4.0 MGD of sewer flow in the Coon Rapids Interceptor for the City of Andover. 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V) t-" \0" ....... _ cor>, ("f")" v" M M N ....... ....... 0\ N -i 00 "<I: - N '" o - 00 ~ 00 - o \0 '" - ~oooooo~\O N('t')t-\C'Vt"'-\O O...o\V)('f'\...O"1,~ _ ~ \1')" ('f"') -.::t" ('t') - ...... \0 0\ t- "'''1- N. - c<> N -0-0 ., ., .... .... ., ., ~ ~ ., ., =CZl~", o ::>:5 ... 0 - -= <II ~ i ~ 0' 0 I:l.. = - <II - Q Eo< - <II - o Eo< "'0 -0 ., ., .... .... ., ., ~ ~ ., ., CZl ~ ::> - = .. ~ o ~ e roil - <II - o Eo< -g-g~ ~ ~ ~ ~ ~ "'" ., ., 15 CZl ~ ~ ::> 0 ~ .. .. ~ - .s o Eo< '" Revised 8/21/07 *****DRAFT**** To accommodate the projected sewer flows in the City, there are improvements that will need to be made to the existing system. Three major improvements have been identified that will be necessary to handle the anticipated growth in the City. Each improvement is discussed in further detail in the following sections. No additional cOlillections directly to the Metropolitan Disposal System are planned in the City. . Yellow Pine Lift Station Improvements to the Yellow Pine Lift Station would include construction of a bypass lift station for the Bluebird North Trunk Line located at Yellow Pine Street NW and Crosstown Boulevard. This improvement would divert all of the existing flow in the Bluebird Trunk north of Crosstown Boulevard west to the Pinewood Trunk Line. This improvement will allow increased capacity for development in the Bluebird South Trunk Line, specifically for the areas east of Yellow Pine Street, south of Crosstown Boulevard, north of Andover Boulevard, and extending to the eastern City limits. The manhole and wet well for the Yellow Pine lift station were constructed in 2005. The pumps, controls, and force main necessary to complete the improvements will be constructed in sequence with development east of the Bluebird South Trunk Line. Funding for this improvement would come from the City's Trunk Sewer Fund. Coon Creek Trunk Sewer Line Diversion The second major improvement project would include diverting a portion of the flow in the Coon Creek Trunk Line into the Bunker Lake East Trunk Line. A flow diverter would be constructed along the Coon Creek Trunk Line at Hanson Boulevard, diverting a portion of the flow south along Hanson Boulevard to Jay Street (Andover Station North) and ultimately into the Bunker Lake East Trunk Line. This improvement would eliminate potential surcharging of the Crosstown Boulevard Trunk Line as development progresses. This improvement will be completed once upstream development increases flows to near capacity in the Crosstown Trunk Line. Funding for this improvement would come from the City's Trunk Sewer Fund. Rural Reserve Trunk Sewer Line Development of the area referred to as the Rural Reserve will require extension of a new sewer trunk line. This trunk line would COlillect to the existing Crooked Lake Boulevard Trunk system at Bunker Lake Boulevard and Crooked Lake Boulevard. The trunk line will generally extend north from Bunker Lake Boulevard, following Coon Creek up to South Coon Creek Drive, then extend north through the center of the Rural Reserve up to 161 st Avenue. There is sufficient grade for this system to be a gravity system, however, a lift station may be constructed to minimize impacts of construction through existin nei hborhoods between South Coon Creek Drive and Bunker Lake Boulevard. }illie' -~ The trunk line will be designed and constructed once development of the Rural Reserve is imminent. Funding for this trunk 5 Revised 8/21/07 *****DRAFT**** ./ line improvement would be paid for through area and connection fees for all parcels within the Rural Reserve. A map of the proposed sewer system with the aforementioned trunk improvements and tributary areas is included in the Appendix as Figure 4.5. D. PRIVATELY OWNED TREATMENT FACITILlTIES The northern portion of the City of Andover is located outside of the MUSA boundary. In 2007, there were 3,360 residences in the City that had Individual Sewage Treatment Systems (ISTS). By 2030 it is expected that approximately 3,620 homes will be served by ISTS's. While growth outside of the MUSA is expected to add residences with new ISTS's, it is also anticipated that existing areas within the MUSA currently without municipal sewer service will be added to the system. Title 10, Chapter 4 of the Andover City Code regulates Individual Sewage Treatment Systems and adopts Minnesota Rules Chapter 7080. The City Code also has adopted the Anoka County Sewage Treatment Ordinance, with modifications that are more restrictive. A copy of this City Code and the Anoka County Sewage Treatment Ordinance are included in the Appendix. The City Code requires the following items be completed by owners ofISTS's: . Inspect system and submit a maintenance report to the City every two years. . Pump systems as often as needed, but at a minimum, every three years. . Owners must upgrade, replace, or discontinue use of system within six months if the system is found to be non-compliant. . Systems deemed to be a public nuisance (effluent leaking, noxious odors, etc). must be abated within 30 days. . Those persons within the City designing, evaluating, installing, maintaining, or pumping individual sewage treatment systems must be certified by the Minnesota Pollution Control Agency (MPCA) as an Individual Sewage Treatment (ISTS) Professional. The City's Building Official is responsible for ensuring that all systems are in compliance with City Code. The City of Andover Building Department maintains construction, installation, inspection and pumping records for all individual sewage treatment systems in the City. Per City Code, if owner's fail to make necessary repairs or complete pumping and inspections as required, the City has the right to contract out such work and assess the costs to the property. The City does not currently allow use of communal, or shared treatment system, or experimental or alternate systems. However, the City may consider and allow them on a case-by-case basis in the future. 6 Revised 8/21/07 *****DRAFT**** A copy of the City's National Pollutant Discharge Elimination System (NPDES) permit, and State Disposal System (SDS) permit are included in the appendix. E. INFLOW AND INFIL TRA TION The City of Andover recognizes that inflow and infiltration (III) is a problem on a metro- wide scale that could limit the sewer capacity available for growth. Excessive amounts of III also increase fees billed to the cities by the MCES for treatment of wastewater. It is in the best interest of the City to minimize the III entering the sanitary sewer system to reduce costs and maintain capacity in the system for future growth. In general, the City of Andover does not have a significant III problem. In conversations with MCES personnel and in correlating the average flow and peak flow metering data from Meter 218 with large rainfall events, it is evident that the III in Andover is minor. This can be attributed to a relatively new sanitary sewer system, the presence of sand deposits throughout the City, and the implementation of standard construction and inspection practices for the system. The following Objectives, Polices and Strategies shall be followed by the City of Andover to ensure that the City maintains the integrity of the sewer system and limit potential sources of III. Objective: Maintain the integrity of the Andover sanitary sewer system and minimize potential sources of III. Policies: The City of Andover has implemented the following policies to minimize III in new and existing sewer systems: . City inspection of all publicly installed sewer systems to verify compliance' with City Standards. . Adoption of Construction Engineer Association of America (CEAM) Standard Utility Specifications for pressure testing of lines between manholes. . Video inspection of all newly constructed sewer lines before project acceptance. . Jet clean and vacuum 20% of existing sewer lines annually. . Video inspection of existing sewer lines on an annual basis to the extents practicable. . Require solid manholes covers with concealed pick holes. . Periodic visual inspection of manholes. Make repairs as necessary. . Do not allow discharge of residential drainage systems (sump pumps, drain tiles, roof drains, etc.) into the sanitary sewer system. . Require disconnection of any potential existing residential drainage systems that are connected to the sanitary sewer system. Strategies: The following strategies are used by the City of Andover to achieve the aforementioned objective and policies: 7 Revised 8/21/07 *****DRAFT**** . Ensure inspectors for utility projects have adequate knowledge and training to enforce City Standards for construction. . Require developer's of newly constructed sewer lines to submit video inspection tapes for review by City staff prior to project acceptance. . Provide funding to Public Works to annually televise and inspect existing sanitary sewer lines and make necessary repairs. . Enforce the International Residential Code (IRe), which prohibits discharge of drainage systems (sumps, roof drains, etc.) directly into the sanitary sewer system. A copy of the IRC is included in the Appendix. . Enforce Chapter 1O-2-4F of the City Code stating "No person shall make connection of roof downspouts, foundation drains, areaway drains, or other sources of surface runoff or ground water to a building sewer or building drain which in turn is connected directly or indirectly to a public sanitary sewer unless such connection is approved by the City Engineer for purposes of disposal of polluted surface drainage." Implementation Plan: As previously discussed, the City of Andover does not have a problem with III. To ensure that problems do not occur in the future the following measures will be taken: . The City will maintain the current plan, policies and objectives to maintain the integrity of the sewer system. . Periodic and routine maintenance of the system will identify areas needing repair to limit potential III. Financing will come from the Trunk Sewer Fund. . The City will enforce the City Code requiring disconnection of illegal sewer connections on a complaint basis, or as identified by other means. . The City Building Inspectors will inspect newly constructed sewer service connections to verify that they comply with the IRC. 8 C0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2008-2012 Capital hnprovement Plan (CIP) Update DATE: August 28, 2007 INTRODUCTION Staff continues working on the 2008-2012 CIP. Work on cash flows for the utility funds and other infrastructure is on going and will continue until the CIP is complete. Relative to capital equipment, staff has conducted a comprehensive review of the condition of capital equipment to ensure that the most cost-effective replacement schedule is followed. Equipment is to be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. DISCUSSION Overall - CIP Development Update: To date staff has focused on equipment items for the CIP (listing attached). Throughout the summer it is anticipated that a significant amount of time will be spend on evaluating water/sewer infrastructure, transportation improvements, building maintenance, equipment and park and recreation needs. Each of these items will be supported by detailed cash flow analysis of funding sources and presented to the Council for review at future workshops. At this time the Staff is seeking the Councils review of the equipment proposed as part of the 2008-2012' CIP before the proposed tax levy is adopted (the eQuipments note levy is sized to finance $620.000 of the $729.500 equipment listed). If changes are necessary Staff will then implement those changes into the preliminary 2008 budget and tax levy. ACTION REQUESTED The Council is requested to review the various attachments, receive a brief presentation on progress, and provide direction to staff on the 2008-2012 CIP. ------ City of Andover, MN Capital Plan EC\>~\.~~ OM&,,,( 2008 thru 2012 PROJECTS BY DEPARTMENT Department Project# Priority 2008 2009 2010 2011 2012 Total ICentral Equipment I Replacement - Holsy Pressure Washer 09-488()().()1 3 7,000 7,000 Replacement - Floor Sweeper 10-48800-01 1 35,000 35,000 Replacement - Service Truck 11-48800-01 2 28.000 28,000 Central Equipment Total 7,000 35,000 28,000 70,000 ICommunity Center I Kitchen Equipment - Fryer/Grill 08-44000-02 2 9,500 9,500 Battery Pack Replacement - Zamboni 09-44000-01 2 7,000 7,000 ConmlUnity Center Total 9,500 7,000 16,500 IElections , Voting Equipment 10-41310-01 110,000 110,000 Elections Total 110,000 110,000 !Engineering I Replacement - Blazer #11 09-41600-01 2 30,000 30,000 Engineering Total 30,000 30,000 IFacility Management I Phone System 08-41900-04 100,000 100,000 Facility Management Total 100,000 100,000 IFire I Replacement- Fire Tanker #31 08-422()().()1 1 295,000 295,000 Replacement - Fire Engine #11 09-42200-01 1 400,000 400,000 Replacement - Fire Marshall Vehicle 09-42200-02 2 30,000 30,000 Waternce rescue boat 09-42200-03 1 20,000 20,000 Replacement - Ladder Truck #11 1O-422()()'()1 1 900,000 900,000 Replacement - Fire Chiefs Vehicle 10-42200-02 2 40,000 40,000 Replacement- Tanker #11 11-42200-01 2 300,000 300,000 Replacement - Grass #21 11-42200-02 2 45,000 45,000 Replacement - Grass #31 11-422()()'()3 2 45,000 45,000 Fire Total 295,000 450,000 940,000 390,000 2,075,000 IPark & Rec - Operations I Replacement - Utility Box on Sign Truck 08-45000-02 20,000 20,000 Department Project# Priority 2008 2009 2010 2011 2012 Total Replacement - Large Capacity Lawnmower #580 09-45000-01 1 112,000 112,000 Replacement - Taro Groundsmaster, #559 09-45000-02 1 23.000 23,000 Zero turn mower 09-45000-03 1 8,500 8,500 Replacement- Trailer, T-554 11-45000-01 2 9,000 9,000 Replacement - One Ton Pick Up wlPlow, #599 11-45000-02 2 65,000 65,000 Replacement - One ton truck wI Plow #503 11-45000-03 2 58,000 58,000 Park & Rec - Operations Total 20,000 143,500 132,000 295,500 IPlanning & Zoning I Replacement - Ford Taurus #15 09-41500-01 2 25,000 25,000 Planning & Zoning Total 25,000 25,000 ISanitary Sewer I Replacement - JeWac Truck 09-48200-01 357,000 357,000 Sanitmy Sewer Total 357,000 357,000 IStorm Sewer I New Track Backhoe 08-48300-02 2 70,000 70.000 Replacement - Elgin Street Sweeper 10-43100-01 1 150,000 150,000 Storm Sewer Total 70,000 150,000 220,000 IStreet Signs I Replacement- Sign Truck #410 08-43300-01 85,000 85,000 Street Signs Total 85,000 85,000 IStreets I Highways I Replacement - Hot Asphafi Box 08-43100-09 1 40,000 40,000 Truck mounted attenuator(TMA) 08-43100-10 1 35,000 35,000 Extend Frame on #196 for Add'l Attachmenls 08-43100-11 1 75,000 75,000 Replacement - Water Tanker 09-43100-01 2 100,000 100,000 Asphafi Paving Machine 09-43100-02 1 90,000 90,000 Replacement - Facility Maintenance Vehicle #1 04 09-43100-03 1 35,000 35,000 Replacement - Dump Truck wI Snow Removal #197 09-43100-04 1 200,000 200,000 Replacement - Dump Truck w/snow removal #198 12-43100-01 1 150,000 150,000 Replacement - One ton truck wI Plow #132 12-43100-02 1 58,000 58,000 Streets I Highways Total 150,000 425,000 208,000 783,000 GRAND TOTAL 729,500 1,444,500 1,235,000 550,000 208,000 4, 167,000 CITY OF NDOVE G) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2008 Budget Progress Report DATE August 28, 2007 INTRODUCTION City Administration is now prepared to present to the Council the proposed tax supported 2008 Annual Operating Budget and tax levy. Also each year the City Council is required by state law to approve a preliminary budget and submit a preliminary levy certification to Anoka County Property Records and Taxation Division by September 15th. Administration will be seeking input from the City Council on the proposed budget and tax levy as the meeting for the Council to set the preliminary budget and preliminary levy is September 4, 2007. Underlined items will be reviewed at the meeting and reflect information or research requested by the Council at previous workshop meetings. DISCUSSION Budget Guidelines: The following are City Council's 2008 Budget Development guidelines established by the City Council on April 3, 2007 and used by City Staff while preparing their proposed operating budgets: 1) A commitment to maintain or reduce the City Tax Capacity Rate. utilizing recent market value growth to meet the needs of the organization and positioning the City for long-term competitiveness. staffing and capital requirements through sustainable revenue sources and operational efficiencies. Note: At the July 24th Council workshop, direction was given to consider a 2.8% increase in the tax capacity rate. 2) Development of a financial plan to appropriately structure the expenditure of bond proceeds generated from the .successful Open Space Referendum. 1 Note: At the July 24th Council workshop, it was discussed that staff could explore varying from the original planned $200,000 levy for 2008; staff is currently proposing $162,900. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2008 General Fund expenditures. Note: This guideline will be achieved 4) A commitment to limit the 2008 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of' alternative financing consistent with the City's adopted Debt Policy. Note: The 25% limitation will be achieved (proposed levy is 21.62%), the debt analysis is complete and the financing options outlined in the debt policy are being utilized in the preparation of the 2008-2012 Capital Improvement Plan. 5) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. Note: By using this approach in the CIP development process, the City was able to defer a number of large equipment purchases to future years. 6) A team approach that encourages strategic planning to meet immediate and long-term operational, staffing, infrastructure and facility needs. Note: Special attention was given to staffing through this budget, two department consolidations are identified and with some implemented efficiencies some staff positions have been eliminated or resources redirected 7) A management philosophy that actively supports the implementation of Council policies and goals, and recognizes the need to be responsive to changing community conditions, concerns and demands in a cost effective manner. Note: The 2008 budget pays special attention to recent declines in the housing market. Overall- Summary: Currently Administration and Finance are reviewing budgets with Department Heads to be consistent with Council guidelines. The availability of additional tax levy in 2008 is significantlv limited bv the low taxable market value percentage increase over 2007 (refer to attached Pay 2008 Valuation Estimates worksheet). There is also a number of 2008 revenue line items totaling $220.300 that are forecasted (primarily due to the slumping housing market) to be less 2 than the 2007 budget (refer to attached General Fund Revenue Budget Worksheet). Most notably: . Clerk Fees - Liquor & Tobacco 5,550 4.22% decrease . Finance Fees - Assessment Mgmt. 30,000 48.90% decrease . Planning and Zoning Fees 2,500 9.94% decrease . Engineering Fees 39,000 3.78% decrease . Protective Inspection (Building) 139,500 19.28% decrease . Miscellaneous Revenue 3,750 7.96% decrease Based on input from the Council at the July 24th Workshop allowing UP to a 2.8% tax capacity rate increase (refer to attached Property Tax Levy Worksheet) and subsequent 3rd round meetings with Department Heads the requested budget is now only $17.401 (down from the original 1st round of $718.403) over available funding sources. Administration and Finance are recommending that the current shortfall be dealt with through 2007 budget restrictions on expenditures and close monitoring of 2007 revenues. Fund Balance Update: The Comprehensive Annual Financial Report ,for the year ended December 31, 2006 reported that the City did achieve it's 2007 budget goal of establishing the General Fund fund balance for working capital at no less than 35% of planned 2007 General Fund expenditures ($8,534,974). $2,998,317 was available, which equates to a 35.13% fund balance for working capital for the 2007 Budget. The work being done by Staff relative to the 2007 revenue and expenditure estimates will assist in achieving the Council 2008 budget guideline that works toward establishing the General Fund fund balance for working capital at no less than 35% of planned 2008 General Fund expenditures (refer to attached 2007 General Fund Fund Balance Analysis Worksheet). The current effort has yielded $77,698 available for the 2008 budget. The estimates are also necessary to preserve the following emergency reserve fund balances for core services: · Snow Emergency ($60K)- salt and sand needed for abnormal snowfalls · Public Safety ($60K) - police, fire and civil defense unexpected costs · Facility Management ($60K) - roofing, HV AC and emergency facility repairs · Information Technology ($60K) - phone system and network server emergencies · Economic Development ($25K) - migration from EDA & TIF funding for staff These reserves were created through the 2006 & 2007 Budget processes, adjusted through the 2008 Budget process. These balances are intended to prevent budget spikes in future years and be available for extraordinary events. 3 New Staffing Requests: The deadline for new staffing requests was Julv 6th. Staffing requests were made by the Fire Department.. Public Works and the Community Center. The staffing requests that were proposed to be funded through the General Fund are not recommended to be approved do to the limited tax levy increase. ' The staffing request for the Community Center will flow through the Community Center Advisory Commission and be dependent on available revenue sources. A presentation of the Community Center will be made at the September 25, 2007 workshop meeting. Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 1. A total salary compensation adjustment package will ultimately be proposed to provide wages that are competitive with other government entities. Human Resources has indicated that 2008 wage proposals in other communities for a cost-of-living increase are ranging from 2.5% to 3.5%. The Consumer Price Index for Urban Wage Earners as measured from March of 2006 to March of 2007 is 2.8%. The actual percentage increase is adopted by the Council via resolution in December. I am currently using 3% as a placeholder to calculate the budget. 2. In past budgets, approximately $15K-$20K was requested to bring into market positions that were not competitive with comparable communities and for Pay Equity Compliance. The City's Human Resources Manager and City Administrator presented the 2007 analysis at the August 8. 2007 Council meeting. As part of that reauest was the indication that additional market rate analysis funding would not be requested as part of the 2008 budget. The proposed 2008 budget "does not include" a request! 3. The proposed budget is currently carrying a 25% health insurance increase. This budget was adiusted (from 15%) after the mid year review of the health {'Ian activity with our broker on Julv 26th. You may recall that the City switched to a high deductible plan with a health spending account (HSA) in 2006, while I am optimistic that the switch would lower future health insurance increases, the 2008 increase will be affected significantly by a small number of high dollar claims within the representative group. Staff does anticipate further negotiation with our current provider and the marketing of our group to other providers this fall. 4. Various departments will have changes in the personal services line items do to the reallocation or retirements of staffing in the respective departments. The most significant allocation changes will be in Public Works. Engineering. Planning. Administration. Clerks and Finance departments. . Public Works allocations are to be reflective of actual and staffing moves and the Public Works Superintendent's retirement (effective August 31, 2007); 4 · Engineering Department reflecting changing staffmg focuses and a Public WorkslEngineering department consolidation (approved at the August 8th Council meeting); · Administration, Planning & Finance allocation reflecting a reduction in the amount of time charged to the TIP & EDA budgets; · Finance department reflecting the elimination of funding for the vacant Finance Director position; · Clerks Department reflecting the upcoming retirement of the current City Clerk and subsequent Administration/Clerk department consolidation. Contractual Departments: 1. The City Attorney has submitted a 5% increase over the current contract. The City Attorney has indicated that number of criminal prosecutions has increased around 12- 15% since 2005. I have verified this with Sheriff's Office personnel and also by reviewing the 2007 monthly Sheriff's reports: the traffic related arrests are out pacing the preVIOUS year. 2. The 2007 City of Andover Law Enforcement expenditure budget is $2,083,860.00 which is offset by a Police State Aid revenue budget of $91,592 and School Liaison revenue budget of $76,862.00 reflecting a net tax levy impact of $1,915,406. The current Sheriff's contract provides for: · 72 hours per day of patrol service (increasing to 80 hours July 1, 2007) · 12 hours per day of service provided by a Community Service Officer · School Liaison Officers in the middle school and high school · 50% of the Crime Watch Program's coordinator position. The 2008 Anoka County Sheriff's contract was presented at the July 26th workshop. The 2008 proposal identified $166548 increase over the 2007 budget to maintain the current level of service. The Anoka County Sheriff also proposed adding a fulltime Patrol Investigator to the contract at an additional cost of$115.244. Direction from the Council was to secure a proposal on adding the Patrol Investigator mid-year 2008. Staff has secured that proposal and has included the $65571 in the proposed 2008 Law Enforcement budget. Council Memberships and Donations/Contributions: The following memberships are included as part of the 2008 proposed General Fund budget: · League of Minnesota Cities · North Metro Mayor · Association of Metropolitan Cities (AMM) · Community Schools · Mediation Services · YMCA - Water Safety Program $17,961 $16,713 $ 8,322 $45,200 $ 3,040 $ 4,000 5 The following donations/contributions are included as part of the 2008proposed budget in other funds: · TH 10/169 Corridor Coalition · Anoka County Partners · Youth First · Alexandra House · Senior High Parties $ 6,800 $16,000 $ 7,500 $16,016 $ 1,500 Road and Bridge Fund Economic Development Fund Charitable Gambling Fund Charitable Gambling Fund Charitable Gambling Fund Youth First has reauested additional funds (bevond the current $7.500) from the City of Andover through various City funding sources. The proposal is for 40 week enriching after school program at the Community Center ($53.940). Council feedback on the attached proposal and direction is sought on how to handle this proposal. Based on current funding the City has available at this time. I do not see how this proposal can be funded. Capital Projects Levy: Capital Projects Levy - The 2007 Budget specifically designates $1,367,754 of the general tax levy to capital projects and equipment needs relating to Capital Outlay ($210,000), Road and Bridge ($1,052,953), Pedestrian Trail Maintenance ($48,801) and Park Projects ($56,000). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The Road and Bridge levy is calculated according to Council Policy based on annual growth increases, with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased according to the City Council budget guidelines. The proposed 2008 Budget numbers for the Capital Projects Levy are identified below: . Road and BridgeIPedestrian Trail Maintenance - This levy of $1.157.606 is proposed for transportation programming related to maintaining City streets. roadways and pedestrian trails. 2008 will be the fifth year that a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This levy is also used for the City's seal coating and crack sealing programs and for street overlays. Based on the policy of capturing new growth for this program $1.107.341 is proposed to be levied for maintaining streets androadwavs and $50.265 levied for pedestrian trail maintenance (see attached Road & Bridge Tax Levy Computation spreadsheet). . Park Improvements - This levy of $57.680 ( a 3% increase) is proposed as an annual appropriation to be used to underwrite a wide range of park improvement projects as recommended by the Park and Recreation Commission and approved bv the City Council. This funding is intended to be a long-term supplemental source of capital funding for park projects that would be separately identified in the City's Five-Year Capital Improvement Plan. 6 . Capital EouipmentJProiects - Under the Capital Proiects Levv a $210.000 levy will be proposed to be designated to capital improvement/equipment proiect expenditures. lbrough this designation, the City, over time, will be able to build a fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. The 2008 proposed levy is the same as the 20071evv. Debt Service Levy: Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding,debt and to look for early debt retirement or refinancing opportunities that will yield interest expense savings to the City. that internal process is complete and was affirmed by the City's Fiscal Advisor Ehlers & Associates (attached report). There are no additional savings to be found since such a significant effort was done during late 2006 and early 2007, which was followed by significant refinancing issuances. The 2008 Debt Service levy will need to provide for the following debt service payments: . 2004A G.O. Capital Imp. Bonds . 2004 EDA Public Facility Bonds . 2005 G.O. Capital Imp. Bonds . 2006B G.O. Equipment Certificate . 2007 G.O. Equipment Certificate . 2008 G.O. Open Space Bonds - NEW . 2008 G.O. Equipment Certificate - NEW Total $ 374,934 $ 934,203 $ 122,622 $ 171,832 $ 235,806 $ 162,900 $ 200.000 $2,202,297 The levy for the 2004 EDA Public Facility Bonds represents the levy designated in the pro-forma financial statements for the community center. ACTION REOUESTED The Council is requested to review the 2008 Budget progress and provide direction to staff on various budgetary items. ------ Attachments 7 .. J!l .. a: E UJ~ >w o I: C 0 :i~ ....a O~ ~.. _ 0 u:;: l ~"' >C~.2 ~ :i~ u .!~ "0 ,gN .n~ CD 'S CD ii!:.2 = .. >.. I-::E ~"' .. u ::> {![Oi ..> u ... o o N .. D. :a:i! =~>Oi {!::E ~"' =~.2 I- i~ u co o o N' .. D. "'-s; ii!:~ .. .. .. {!::E> ~"' )C~.2 ~ i:= u II) o o N .. D. :aj~ = ;S >Oi {!::E <l) .. .... ri <l) ~ ;;; <I> oil- 00> ON ~Il'i <l) .. m <l) 0> N <I> ... o N '" ... m N <I> o 'if!. 00 ~ 0> CD~ ci N ~ ... o N .. N <I> '" Ii) M <l) <l) '" M u) .... '" ~ ~ N ~ <I> o'#. 0.... N M ~M 0> ~ '" ri ~ N <I> '" .... q ;0 .... ri N <I> o o .. rD .. N .qC .... 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'" o o N >- '" a.. v. ff) CITY OF ANDOVER General Fund Revenne Budget Worksheet - 2008 Actual Actual Actual Budget* Estimate Requested< I Change (*) Account Number Description 2004 2005 2006 2007 2007 2008 $ % License & Permits 41300 52100 Liquor - Intoxicating 16,825 24,313 22,633 27.000 26,500 22.600 (4,400) -16.300/0 41300 52105 Liquor - Non-Intoxicating 975 775 500 1.000 775 625 (375) -37.500/0 41300 52110 Tobacco 4,750 4,771 4,250 5.000 4,250 3,750 (1,250) -25.000/0 41300 52115 RefuselRecyc1er Haulers 2,225 2,150 2.650 2,225 2,625 2,600 375 16.85% 41300 52120 Peddler 800 375 225 500 250 500 0.000/0 41300 52125 Therapeutic Massage 550 475 825 600 150 600 0.000/0 41300 52126 Vehicle Sales License 210 105 #DIV/O! License & Permits 26,125 32,859 31,293 36,325 34,550 30,675 (5,650) -15.55% Charges For Services 41300 54100 Notary Fees 78 150 147 100 100 100 0.000/0 41300 54115 Sale of Copies. Ore!, etc. 979 504 992 1,000 300 1,000 0.000/0 41300 54125 Assessment Searches 295 2,300 1,450 1,500 1,100 1.500 0.00010 41300 54145 Party Permits 320 360 260 300 200 300 O.()O'% 41300 54155 Recording Fees 585 575 180 700 700 700 0.00010 Charges For Services 2,257 3,889 3,029 3,600 2,400 3,600 0.00010 Fines 41300 56100 Court Fines 77,050 86,705 84,740 88,000 88,000 88,000 0.000/0 41300 56111 Administrative Penalty 1,325 550 41300 56200 False Alann Fines 2,400 3,825 4,125 3,500 3,500 3,500 0.000/0 Fines 79,450 90.530 90,190 91,500 92,050 91,500 0.000/0 Miscellaneous Revenue 41300 58175 Contributions 126 190 432 100 100 #DIV/O! Miscellaneous Revenue 126 190 432 100 100 #DIV/O! Total 107,832 127,404 124,702 131,425 129,432 125,875 (5.550) -4.2ZOIo Charges For Services 41310 54175 Council Filing Fee 35 40 50 50 #DIV/O! Charges For Services 35 40 50 50 #DIV/O! Miscellaneous Revenue 41310 58100 Refunds & Reimbursement 1,556 1,500 1,500 #DIV/O! Miscellaneous Revenue 1,556 1,500 1,500 #DIV/O! Total 35 1,596 1,550 1,550 #DIV/O! Charges For Services 41400 54120 Reports 20 30 #DIV/O! 41400 54165 Bad Cbeck Fee 90 180 330 150 300 150 0.000/0 41400 54285 Finance Department Fees 162,213 77,694 26,285 60,000 150,000 30,000 (30.000) -50.000/0 41400 54320 Finance Charge 1,482 2,368 1,200 250 1,200 0.000/0 Charges For Services 162,323 79,386 28,983 61,350 150,550 31,350 (30,000) -48.90% Miscellaneous Revenue 41400 58100 Refunds & Reimbursement 13,026 11,170 1,800 #DIV/O! Miscellaneous Revenue 13,026 11.170 1,800 #DIV/O! Total 162,323 92.412 40,153 61,350 152.350 31,350 (30.000) -48.900/0 @ CITY OF ANDOVER General Fund Revenue Budget Worksheet - 2008 Actual Actual Actual Bud~et* Estimate Requested' I Change (0) Account Number Description 2004 2005 2006 2007 2007 2008 $ % Miscellaneous Revenue 41420 58100 Refunds & Reimbursements 439 #DNIO! 41420 58110 Computer Services 28,000 30,000 33.700 35,000 35,000 36,050 1,050 3.00010 Miscellaneous Revenue 28,000 30,439 33,700 35,000 35.000 36,050 1.050 3J)OOIo Total 28,000 30,439 33,700 35,000 35.000 36,050 1.050 3.00% License & Permits 41500 52130 Rezoning 2,535 3,130 975 2,500 2,000 2,500 0.00010 41500 52135 Conditional Use 3,260 1,400 3,270 2,500 2,500 2,500 0.000/0 41500 52140 Variance 825 525 825 500 500 500 0.000/0 41500 52145 Lot Splits 1,510 2.785 1,230 1,500 1,500 1,500 0.000/0 41500 52150 Signs 5,221 4,374 3,792 3,500 3,500 3,500 0.000/0 41500 52155 Vacation of Easement 885 125 250 #DIV/O! 41500 52260 Comp ptan Amendment 500 #DIV/O! 41500 52265 Zoning Ordinance Amendn #DIV/O! License & Permits 13,351 13,099 10,217 10,500 10,750 10,500 0.000/0 Charges For Services 41500 54105 Plat Fees 5,525 5,000 2,300 4,000 1,500 4,000 o.ooo!o 41500 54130 Meeting Notification Signs 710 780 630 650 650 650 0.000/0 41500 54155 Recording Fees (95) 41500 54280 Flood I Zone Search Letter 655 41500 54290 Planning Department Fees 11,298 9,265 10,430 10,000 6,000 7,500 (2,500) -25.000/0 Charges For Services 17,533 15,045 13,920 14,650 8,150 12,150 (2,500) -17.06% Miscellaneous Revenue 41500 58100 Refunds & Reimbursement 30 65 #DIV/O! Miscellaneous Revenue 30 65 #DIV/O! Total 30,884 28,174 24,137 25,150 18,965 22,650 (2.500) -9.94% License & Permits 41600 52250 Curb Cut 50 #DIV/O! 41600 52265 Fencing I Retaining Wall 1,900 1,500 1,500 1,500 OJ)OO/O License & Permits 1.950 1,500 1,500 1,500 0.000/0 Charges For Services 41600 54180 Escrow Inspection Fee 4,875 4.670 3.825 6,000 3,000 3,000 (3,000) -50.000/0 41600 54200 Engineer Fees - City Engine 34,464 37,362 34.870 35,000 28,000 28,000 . (7,000) -20,00"10 41600 54205 Engineer Fees - Assistant C 28.048 24,878 25,240 25,000 20,000 20,000 (5.000) -20.{)(1'1o 41600 54210 Engineer Fees - Civil ill 55,528 65,779 62,571 50,000 50,000 50,000 0.00"10 41600 54215 Engineer Fees - Tech N 153,932 179,298 143,625 125,000 11 0,000 11 0,000 (15,000) -12.000/0 41600 54220 Engineer Fees - Natural Re: 6,389 6,690 6,752 6,000 2,000 5,000 (1,000) -16.67% 41600 54225 Engineer Fees - Secretary 23,844 22,689 16.449 23,000 15.000 15,000 (8,000) -34.78% 41600 54230 Engineer Fees - Intern 6,433 10.796 6,975 5,000 5.000 5.000 0.00010 41600 54235 Engineer Fees - Mileage 1,943 3.665 3,081 2,000 2.000 2.000 0.00010 41600 54280 Flood Zone Search 150 200 #DIV/O! 41600 54295 Grading Inspection Fee 2,927 5,816 5,733 3,500 3,500 3,500 0.000/0 41600 54305 Administrative Fees 764 #DIV/O! 41600 54335 Bid Plans 1,320 1,535 1,005 1,000 1,550 1,000 0.000/0 Charges For Services 319,853 364,142 310,126 281,500 240,050 242,500 (39.000) -13.85% Total 319,853 364,142 312,076 283,000 241,550 244,000 (39.000) -13.78% ~mImI'..",...~~ -it:lill___ lit!! ""'~IlJ1MM~~ !: ~:'-.~:E-~~if8~iIIIill-- ~m. ~~== ~ Miscellaneous Revenue 41970 58105 Rent 4,300 4,430 4,430 (4,430) -100.00% Miscellaneous Revenue 4,300 4,430 4.430 (4,430) -100.000/0 Total 4,300 4,430 4,430 (4,430) -100:000/0 @ CITY OF ANDOVER General Fund Revenue Budget Worksheet - 2008 Description Actual 2004 Actual 2005 Actual 2006 Budget' 2007 Estimate 2007 Requested' I 2008 Account Number Change (*) $ % Charges For Services 41975 55540 Concessions 50,000 ' 50,000 50,000 #DIV/O! Charges For Services 50,000 50,000 50,000 #DIV/O! Total 50,000 50,000 50,000 #DIV/O! Intergovernmental Revenue 42100 53350 COPS Grant #DIV/O! 42100 53370 State Police Aid 77,380 80,300 94,160 91.592 91.592 103,400 11,808 12.8')010 42100 53840 School District Liaison 76,862 76,862 76,862 76,862 79,168 81,542 4,680 6.()901o Intergovernmental Revenue 154,242 157,162 171,022 168,454 170.760 184,942 16,488 9.7')010 Total 154,242 157,162 171,022 168,454 170,760 184,942 16,488 9.79010 60 CITY OF ANDOVER General Fnnd Revenue Budget Worksbeet - 2008 Actual Actual AetuaI Budget*. Estimate Requested" I Change (*) Account Number Description 2004 2005 2006 2007 2007 2008 $ % License & Permits 42300 52170 Rental Licenses 3,312 7,950 3,055 4,000 6.000 4,000 0.000/0 42300 52175 Contractor 16,635 16,465 12,505 12,000 12,000 12,000 0.000/0 42300 52180 Tree Trimmers 1,080 750 650 500 650 500 0.000/0 42300 52185 Building 447,883 507,456 415,129 375,000 310.000 310,000 (65,000) -17.33% 42300 52190 Heating 46,653 42,576 32,093 35,000 25.000 30,000 (5,000) -14.291'/0 42300 52195 PlUDlbing 66,985 55,417 40,768 55,000 35,000 40,000 (15,000) -27.27% 42300 52200 Septic SystelDS 3.045 2,275 3,550 2,600 2,600 2,600 0.000/0 42300 52205 Septic Pumping 10,140 15,576 14,445 11,000 11,000 11,000 0.000/0 42300 52210 Septic Repair 1,640 625 1,500 (1,500) -100.000/0 42300 52215 Sanitary Sewer 6,449 5,500 10,071 5,500 5,500 5,500 0.00'% 42300 52220 Certificate nf Occupancy 2,760 2,490 1,640 2.000 1,500 1,500 (500) -25.000/0 42300 52225 Gas Fireplace 14,560 12,350 12.933 12.500 9,000 10,000 (2,500) -20.00010 42300 52230 Electric Permits 253 226 218 250 200 250 O.OOO!o 42300 52255 Moving #DIV/O! License & Permits 621,395 669,656 547,057 516,850 418,450 427,350 (89,500) -17.32D/o Charges For Services 42300 54110 Plan Check Fees 238,435 232,396 159,830 200,000 150,000 150,000 (50,000) -25.000/0 42300 54135 Sewer Administration 3,675 3,300 2,025 3,300 2,000 3.300 O,OO"A. 42300 54170 Reinspection Fee 50 50 #DIV/O! 42300 54325 Building Department Fee 917 333 384 156 #DIV/O! 42300 54340 SAC Retainage 5,050 4,050 2,357 3,500 2,500 3,500 0.000/0 Charges For Services 248,077 240,079 164,646 206,800 154,706 156,800 (50,000) -24.18% Total 869,472 909,735 711.703 723,650 573,156 584,150 (139,500) -19.28% License & Permits 42500 52235 Dog Kennel 475 75 75 25 25 (50) -66.67010 42500 52240 Dog License 3,174 3,012 2,624 3,000 3,000 3,000 0.00010 License & Permits 3,649 3,087 2,624 3,075 3.025 3.025 (50) -1.63% Total 3,649 3.087 2,624 3,075 3,025 3,025 (50) -1.63% CITY OF ANDOVER General Fund Revenue Budget W orksbeet - 2008 Actual 2005 Actual 2006 Budget" 2007 Estimate 2007 Requested" I 2008 Account Number Description Actual 2004 Change (0) $ % Total 9,169 12,880 10,304 8,000 13,333 8,000 0.00010 43400 58100 Miscellaneous Revenue Refunds & Reimbursements Miscellaneous Revenue 1,660 1.660 #DIV/O! #DN/O! Total 1,660 #DIV/O! Charges For Services 43600 55410 Street Lights - User Fee 172,283 177,046 204,622 190,000 184,622 190,000 OJ)OOIo 43600 55440 Street Lights - Penalties 2.676 2,661 3,494 3,000 3,000 3,000 0.00%. Charges For Services 174,959 179,707 208,116 193,000 187,622 193,000 0.00%. Special Assessments 43600 57300 Spec Assess -Interest & Penal 29 35 #DIV/O! 43600 57400 Spec Assess - Certified Bil 1,646 989 2,387 #DIV/O! Special Assessments 1,646 1,018 2,422 #DIV/O! Total 176,605 180,725 210,538 193,000 187,622 193,000 0.00% Intergovernmental Revenue 45000 53420 StateDNR 37,184 #DIV/O! Intergovernmental Revenue:: 37,184 #DIV/O! Charges For Services 45000 54160 Tournament Fees 773 1,798 #DIV/O! Charges For Services 773 1.798 #DIV/O! Miscellaneous Revenue 45000 58100 Refunds & Reimbursement 269 475 #DIV/O! 45000 58105 Rent 7 491 385 #DIV/O! Miscellaneous Revenue 7 760 860 #DIV/O! Total 780 39,742 860 #DIV/O! Intergovernmental Revenue 46000 53360 SCORE Reimbursement 49,345 49,512 46.599 50,000 47,000 50,000 0.00010 Intergovernmental Revenuf 49,345 49,512 46,599 50,000 47,000 50,000 0.000/0 Charges For Services 46000 54150 Recycling Fees 29,062 32.810 35,379 30,000 30,000 30.000 0.00010 Charges For Services 29,062 32,810 35,379 30,000 30,000 30.000 0.00010 Total 78,407 82,322 81,978 80.000 77,000 80.000 0.000/0 @ CITY OF ANDOVER General Fnnd Revenne Bndget Wnrksheet - 2008 Actual Actual Actual Budget. Estimate Reqnested" I Change (.) Account Number Description 2004 2005 2006 2007 2007 2008 $ % General Property Tax 49100 51100 Property Tax - Current 3,777,021 3,911,950 4,654,479 6,080,179 6,080,179 6,526,135 445,956 7.33% 49100 51110 Property Tax - Delinquent 74,862 51,531 61,732 28.000 28,000 28,000 0.00010 49100 51300 Fiscal Disparities 686,565 585,168 607,780 #DIV/o! 49100 51400 Penalties & Interest on Tax 2,557 2,269 658 5,000 5,000 5,000 0.00010 49100 51500 Forfeited Tax Sale 222 1,300 1,300 1,300 0.00010 General Property Tax 4,541,227 4,550,918 5.324,649 6.114,479 6,114,479 6,560,435 445.956 7.29010 Intergovernmental Revenue 49100 53340 PERA Aid 10,093 10.093 10,093 #DIV/o! 49100 53380 MaIket Value Homestead ( 41,806 13,178 1,700 #DIV/o! 49100 53810 City Reimbursements #DIV/O! Intergovernmental Revenm: 51,899 23,271 11,793 #DIV/o! Investment Income 49100 56910 Interest Earned 44,604 97,117 172,548 90,000 120,000 100,000 10,000 11.11% 49100 56920 Valuation Adjustment 13,705 (15,552) (47,009) #DIV/O! Investment Income 58,309 81,565 125,539 90,000 120,000 100,000 10.000 11.11% Miscellaneous Revenue 49100 58100 Refunds & Reimbursement 15,702 16,512 182 8,500 (8,500) -100.00010 49100 58105 Rent 38,219 34,717 35,568 38,000 43,065 43,000 5,000 13.16% 49100 58140 Maps, ele 360 508 263 500 250 250 (250) -50.00010 49100 58155 Sale of Used Equipment #DIV/o! 49100 58175 Gaming Tax 137 111 100 100 0.000/0 Miscellaneous Revenue 54,418 51,848 36,013 47,100 43,315 43,350 (3,750) -7.96% Other Financing Sources 49100 59100 Operating Transfers In 299,000 175,000 180,000 185,625 185,625 191,194 5,569 3.00010 Other Financing Sources 299,000 175,000 180,000 185,625 185,625 191,194 5,569 3.00% Total 5,004,853 4,882,602 5,677,994 6,437,204 6,463,419 6,894,979 457,775 7_11% Grund Total 7,296,977 7,314,095 7,792,766 8,534,974 8,499,748 8,846,039 311.065 3.64% @ City of Andover, Minnesota 812012007 Properly Tax Levy Certified Certified Certified Cerlllied Requested Change 2004 2005 2006 2007 2008 % of Total $ % General Fund Levy $ 4,894,046 $ 4,874,908 $ 5,640.212 $ 6,080,179 $ 6,526,135 64.05% $ 445,955.91 7,33% Debt Service Funds Levy 1999 G.O. Equipment Certificate 326,655 . 2001C G.O. Equipment Certificate 276,693 283,210 263.537 2003 G.O. Equipment Certificate 212,695 2003C G.O. Equipment Certificate 168,000 132,030 132,180 2004A G.O. Capital Improvement Bonds 247,766 364,788 365,051 374,934 2004 EDA Public Facility Revenue Bonds 807,000 847.350 889,718 934,203 20058 Capital Improvement Bonds 137.922 126,305 122,622 20058 G.O. Equipment Certificate 200,000 65,788 63,945 20068 G.O. Equipment Certificate 188,475 171,832 2007 G.O. Equipment Certificate 200,000 235,806 "2008 G.O. Equipment Certificate 200,000 2008 G.O. Open Space Bonds 162,900 Total Debt Service- 984,043 1,670,006 1,631,565 1,833,494 2,202,297 21,62% 368,803,00 20,11% Other levies Capital Projects Levy Capital EquipmenUProject 203,200 203,200 209,296 210,000 210,000 2,06% 0.00% Parks Projects 50,800 52,800 54,384 56,000 57,680 0,57% 1,680,00 3,00% Road & Bridge 619,611 679,899 734,686 1,052,953 1,107,341 10.87% 54,388.00 5,17% Pedestrian Trail Maintenance 46,000 47,380 48,801 50,265 0.49% 1,464.00 3.00% Lower Rum R:iver Watershed 30,000 30,000 33,396 35,000 35,000 0,34% 0.00% Gross City Levy 6,781,700 7,556,813 8,550,919 9,316,427 10.188.718 100% 872,290,91 9.36% Less FISCal Disparities Distribution 949,133 926,866 946,173 1,108,938 1,108,938 0,00% Local Tax Rate Levy $ 5,832,567 $ 6,629.947 $ 7,604,746 $ 8,207,_ $ 9.079,780 872,290,91 10,63% Adjusted Tax Capacity Value- $ 18,604,494 $ 21,251,752 $ 24,010,780 I $ 26,374,762 28,383,1581 $ 2,008,396 7.61% G 7.61% ~ Tax Capacity Rate- 31.350% 31.197% 31.672% 31.119% 31,990% 0.871% Tax Capacity Rate WIO LRRWSD 31.209% 31.076% 31.547% 31.547% Tax Capacity Rate Wrth LRRWSD 31.603% 31.414% 31.895% 31.895% - Aqjusted Value detef11lined by adjusLing for RscaJ Disparities and Tax Increment esLimates. -- Blended rate due to the City of Andover levying for Lower Rum River Watershed District (1) Adjusted Tax Capacity Value is subject: to change. @ City of Andover Gen ral Fund 2008 Budget Gap Analysis 3rd round Adopted Estimate Requested 2007 2007 2008 $ 8,534,974 $ 8,509,841 $ 8,856,132 8,534,974 8,427,025 8,427,025 $ $ 82,816 429,107 Revenue Expenditure Base Budget * Available for Adjustments Adjustments to Base Budget Personal Services Additional Staffing Services & Supplies Transfer Out Capital Outlay Total Adjustments to Base Budget 134,256 389,950 524,206 Budget Gap (95,099) Prior Year Fund Balance Available 77,698 (17,401) ~ Budget Shortfall * 2007 Base Budget less any capital outlay. Capital Outlay is new each year: no base or carryforward is considered. Reconciliation Budget Gap $ (95,099) Less: Additional Staffing $ (95,099) 2008 Under (Over) Budget $ (95,099) $ @ City of Andover 3rd Round General Fund 2007 Fund Balance Analysis 2007 Estimated Budget December 31,2006 $ 3,392,813 2007 Estimated Fund Balance Increase (Decrease) 82,816 Projected December 31, 2007 3,475,629 Less: Snow Emergency ,(60,000) Facility Management (60,000) Public Safety (60,000) Economic Development (25,000) Information Technology (60,000) Working Cash Flow (3,132,931) Estimated Balance Available for Adjustments $ 77,698 ~~ 2007 Working Cash Flow Designation Calculation: 2008 Requested Expenditure $ 8,951,231 % of 2008 General Fund Expenditures 35.00% $ 3,132,931 ~*' @ 8120/2007 CITY OF ANDOVER General Fund Revenue & Expense Sununary Actual Actual Actual Budget Estimate Requested Budget Change 07 - 08 2004 2005 2006 2007 2007 2008 $ % REVENUES Property Taxes $ 4,541,227 $ 4,550,918 $ 5,324,649 $ 6,114,479 $ 6,114,479 $ 6,560,435 $ 445,956 7,29% Ucense and Permits 676,122 724,438 598,095 572,350 472,375 477,150 (95,200) -16.63% Intergovernmental Revenues 585,037 653,455 602,257 592,840 602,239 624,653 31,813 5.37% Charges for Current Services 973,753 933,365 777,851 801,650 839,161 729,700 (71,950) -8.98% Fines and Forfeits 79,450 90,530 91,490 91,500 92,050 91,500 0 0.00% Interest Income 58,309 81,565 125,539 90,000 120,000 100,000 10,000 11.11% Misceflaneous Revenue 84,079 104,824 92,885 86,530 83,912 81,500 (5,030) -5.81% Transfers 299,000 175,000 180,000 185,625 185,625 191,194 5,569 3.00% ?l1%=a'~'()I.,-;f--""~!f %ll iI Ii ill ~ '_~~766 ""-.'Bl5llilllll:,,.__liilllilll5tmIl"l>lUJij--_,___ EXPENDITURES General Government Pubtic Safety Public Works Other 1,992,838 2,070,872 2,166,778 2,512,987 2,453,835 2,565,241 52,254 2.08% 2,730,047 3,071,503 3,242,555 3,625,519 3,592,172 3,895,231 269,712 7.44% 1,815,860 2,262,007 2,184,650 2,376,468 2,370,018 2,471,759 95,291 4.01% 21,991 9,798 8,454 20,000 11,000 19,000 (1,000) -5.00% ___.Jmtm ",,,,,,,,"~J.1~~:f ~))1!l:~~"J:.Olw>y=m>>W=~l~'- i im&MiilClBW,;W:, -; ~~- ~~'- --orv __~UV_._II<- ~rdtQ:ZD=~w~a~~9(W::~~~~61~~~~~'-- @ CITY OF ANDOVER Expenditure Budget Snmmary Totals - By Department Bndget Year 2008 Actual Actual Actual Budget' Estimate Requested. Change (') 2004 2005 2006 2007 2007 2008 $ % GENERAL GOVERNMENT Mayor and Council $ 90,320 $ 94,645 $ 106,075 $ 103,]26 $ ] 02,985 $ 106,561 3,435 3.33% Administration ]25,537 148,690 ]40,369 181,]97 ]70,733 173,830 (7,367) -4.07% Newsletter ]6,484 ]6,265 22,019 26,000 24,5]4 25,700 (300) -1.15% Hwnan Resources 52,623 49,265 56,907 91,059 78,829 65,852 (25,207) -27.68% Attorney ]47,907 155,429 ]62,134 ]65,000 ]66,950 173,250 8,250 5.00% City Clerk ]24,78] 132.]22 137,156 ]52,047 ]50,987 ]63,356 11,309 7.44% Etections 35,03] 6.032 38,458 7,211 7,211 41,989 34,778 Finance 250,249 200,845 205,961 294,699 250,509 253,293 (4],406) Assessing 110,890 114.]05 114.093 ]24,000 117,000 ]22,000 (2,000) Information Services ]28,19] 135,269 125,003 137,844 ]27,944 149,705 11,86] Planning & Zoning 268,909 304,730 340,859 365,733 362,643 390,871 25,138 Engineering 343,698 378,264 383,461 442,564 43],864 434,424 (8,140) 298,218 335,213 334,283 422,507 46],666 464,410 4].903 PUBUC SAFETY Police Protection ].500,424 ],664,086 ],861,610 2,085.122 2,085,]22 2,3]7,24] 232,119 11.13% Fire Protection 82],823 973,791 903,347 1,023,602 ],0]9,602 1,083,020 59,418 5,80% Protective Inspection 389,772 4]5,454 454,075 486,273 463,623 468,559 (]7,714) -3,64% Civil Defense 10,159 9,708 ]2,057 20.842 14,650 16,536 (4,306) -20,66% Animal Control 7,869 8,464 11,466 9.680 9,175 9,875 195 2,0]% 11iI~~ _ PUBUC WORKS Streets and Highways Snow and Ice Removal Street Signs Traffic Signals Street Lighting Street Lights - Billed Park & Recreation Recycling =0&3_01_____._ OTHER ~~ ~ 66],464 521,256 582,139 574,039 602,225 20,086 3.45% 449,]25 429,475 495,365 485,265 498,769 3,404 0.69010 ]57,80] ]53,363 173,440 ]77,940 186,322 12,882 7.43% ]4,264 19,268 20,500 18,500 22,000 ],500 7.32% 35,773 28,439 31,900 30,400 30.400 (],500) -4.70% ]52,358 152,906 ]57.000 ]57,000 160,000 3,000 1.91% 7.23% -5.00% @ 2829 Verndale Avenue, Suite 2 Anoka, Minnesota 55303 Phone: 763-421-8530 Fax: 763-421-8960 www.youth1st.net YOUTH FIRST COMMUNITY OF PROMISE ANDOVER. ANOKA . RAMSEY July 25, 2007 Dear City of Andover, Youth First Community of Promise is a local community initiative established out of a working group of the Northwest Anoka County Community Consortium, This collaborative entity includes the cities of Andover, Anoka, Ramsey, Anoka County and Anoka-Hennepin School District #11. The mission of Youth First Community of Promise is to mobilize individuals and collaboratives to support experiences that ensure a healthy start, safe places, caring adults, marketable skills and service opportunities for young people in the greater communities of Andover, Anoka and Ramsey. During the 2006-2007 school year we offered monthly themed activities in collaboration with the Andover Community Center and YMCA. We offered swimming and pizza, game day and the Northem Clay Center brought in an art teacher two times to work with kids on clay projects. These activities varied in their attendance month to month. Parents commented how great it was to have something offered after school. At the beginning and middle of the school year we worked with the Anoka County Sheriff's Office to coltect and distribute school supplies for youth in Andover. Our youth also volunteered at Andover Elementary School to make a number of folder games for the Kindergarten teachers. This summer we will be collaborating with the Andover Community Center to offer a fIVe week program to kids at the Community Center lNhich includes Underwater Adventures and Mad Science. Kids will also be able to build and decorate their own bird houses as well as participate in a day of organized gym games. Youth First would like to offer a more comprehensive and enriching program at the Andover Community Center duriftQ the 2007-2008 school year. This will include homework help and enriching activities that expose kids to experiences that they might not otherwise have. We will offer nutritious snack, consistent caring adults, a safe place, academic help/enrichment and work to develop a sense of community in the City Andover and the Andover Community Center. We will encourage Andover youth to take an active role in their community and invite the community of Andover to take an equally active role in its youth. CARING SAFE PLDlIL.TS a healrh,A C E S ~T.ABL Bra" se""C~ Sl([LLS onnOl'lllnllles Active Partners with: . Anoka County . City Governments of Andover, Anoka & Ramsey . ~chool District #11 . Business . . Faith Based Communities . Civic & community groups . @) Youth First Community of Promise operates under the direction and administration of the Northwest Anoka County Community Consortium 2829 Verndale Avenue, Suite 2 Anoka, Minnesota 55303 Phone: 763-421-8530 Fax: 763-421.8960 www.youth1 st~net YOUTH FIRST COMMUNITY OF PROMISE AN,DOVER . ANOKA . RAMSEY We will accomplish this through use of volunteers, mentors, and collaborative relationships with business, government, faith communities, academic institutions, law enforcement, civic groups and Andover residents. We are requesting funding from the City of Andover for an enriching after school program. It will be designed to meet the unique needs of the community of Andover. We will continue to collaborate with the Anoka County Sheriff's Office and Anoka- Hennepin School District in the development and implementation, We have included money in our budget for technology. We would like to have internet access available for youth to work on their homework and believe that lap tops would allow us to be flexible with space and also allow us to lock up the equipment when we are not there. As the program continues to take shape, it is our hope that we can engage the residents and youth and guide them to address the needs they see in their community. By having a strong and non-threatening presence in the community through these three programs we , , hope to develop a strong and consistent group of youth and individual participants. There is great need in this community for support for the children, youth and families who live there. Andover has a rapidly growing youth population. The start and continuation of additional programs at the Andover Community Center will serve as a safe and caring place for Andover youth, to come and feel part of their expanding community. Youth First has a strong and proven ability to build and maintain collaborative relationships with youth, families, and the communities we offer programs in. We are confident in our ability to provide quality enrichment opportunities for youth in the City of Andover. Our staff members have extensive backgrounds in youth development and years of experience in developing and implementing enriching curriculum that is fun and engaging. We are very excited about the opportunity to expand our programs in Andover and offer all youth and families an opportunity to have new and positive experiences. CAI'1/NG SAFE PLDULT"S a heallh..ACES ~TAB · SIa" '81W~ SKlLLS 011110"'1111118' Active Partners with: . Anoka County . City Governments of Andover, Anoka & Ramsey . School District #11 . Business . . Faith Based Communities . Civic & community groups . ' , (2j) Youth First Community of Promise operates under the direction and administration of the Northwest Anoka County Community Consortium 2829 Verndale Avenue, Suite 2 Anoka, Minnesota 55303 Phone: 763-421-8530 Fax: 763-421-8960 www.youth1st.net YOUTH FIRST COMMUNITY OF PROMISE ANDOVER. ANOKA . RAMSEY Youth First is at a critical point, unless we can Secure funding from our collaborative partners to cover the costs associated with providing high quality enriching programs we may need to discontinue our services to the community. We hope that you recognize what a valuable service Andover, Anoka, Ramsey Youth First Community of Promise provides to the communities we serve. With your help we can build a stronger presence in the City of Andover and help to deliver the 5 promises to youth in Andover. Safe Places, Caring Adults, Healthy Start, Effective Education and Opportunities to Serve are all promises we as a community should "keep. for our youth. Thank you in advance for your consideration of our request. Please feel free to contact us with any questions or to talk in further detail about our programs at Youth First Community of Promise. Sincerely, ~~ Diane Henning, Board Chair Northwest Anoka County Community Consortium (NWACCC) ~~~ Heidi Geiss, LSW Program Coordinator CARING SAFE ptDlJLrs a heallh,ACES ~T.AB Start Berm LE SlQLLs fI/I/lfll'lU:/l,.B Active Partners with: . Anoka County . City Governments of Andover, Anoka & Ramsey . School District #11 . Business . . Faith Based Communities . Civic & community groups . @ Youth First Community of Promise operates under the direction and administration of the Northwest Anoka County Community Consortium Y uth First C mmunity f Pr mis Andov r Youth Programming Budg t 2007-2008 Sch 01 Y ar . After School Program - 40 week enriching after school program After SchoolProarammlna EXDenses Activities & Presentations $ 4,500 Materials $ 5,000 Nutritious Snacks $ 4,200 Special Presentations $ 2,400 Printina, Postaae & Advertisina $ 600 TechnoloQV (printer, 6 lap lops, wireless internet) $ 13,000 Staffing ( 2 staff on site daily & administration) $ 24,240 Total $ 53,940 ~ e ... c ~ e '" !:.!J! .g&a .i~8 ~lIltl Colli:' ~... .. oea....l ~! 2io a; ~ e e " ~ J!! * '" "2io ~~ II ~ ., " m~ tl " .e-B ... " ffi 5 j"!i :5~uj Ul ~ 6 a - c. e .. ~ C :5iE 'Ou;a ~.~ E ;ia '2 .8 a a.s~ i 11 ~!i!. ;5~m '~ co ~ '~~ .. z.,,<= " c. .. liB d5~i a.."OUJ'1 i ~ E! -!iijN c3 f f' ~ 40 g '" ~. 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'" i!i ,.: '" N. '" '" :g ... 01 "'. '" Ol '" 01 N '" '" '" g ,.: '" ~ '" ;l'; .... o '" '" ftj .n ~ '" ~ '" 06 ~ '" .. '" "'. Iii '" '" ~ t '" .. .c 01 ~ & ASSOCiATES iNC August 13,2007 Jim Dickinson City Administrator City of Andover / Andover EDA 1685 Crosstown Boulevard NW Andover, MN 55304-2612 RE: Potential Refunding of Existing Bonds One of our services as your financial advisor is to monitor your existing bond issues and alert you if we believe it may be beneficial to refund any of those issues. An updated status report for your community is attached. It includes general information about your existing issues and a brief comment regarding the potential for refunding each of them based on current market conditions. Please verify all outstanding debt listed. If there are any discrepancies from your records please call at your earliest convenience. You will receive periodic updates during the year. 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'" " C oj > .", oj '" Ea '" '" '" -5 ~ -- ~~ ~ " -2 ~ ~; u .... --5 :.oJ:: c: (j) ~ ~.DCI'.l (j) CI'.l ,... :... ;;.-."z:; = .g g ~ 0 E 50\\0 " C ~ ro ~..... ~..c:-5-5 g ;0 ~ .~ g P :- ::l ~.s~~ i'i' o o '" '" i'i' o o o '" 4--. o " 00 '" A.. o o 00 V) '0 00 '0 '" '" o N ~ o ~ N o 4--. o o Q "'t- ::l0~ c02 ~ N ;:: '" C/O '" >:=:'~ U (j) ii3 C ~C/l '" 0 C ...:I <n ::l >-.""2 6 ~ 0 C :: ~ s () bOU c;j C :... ~ ,- '" .~""2 ;> _ ::l 0 ..04-<'"0 ::l '" C A.. 0':-< en c::: W ...J :J: w o o 00 V) '0 00 -D <h . (ij) CD 1685 CROSSTOWN BOULEVARD N.W. 0 ANDOVER, MINNESOTA 55304 0(763) 755-510,0 FAX (763) 755-8923 0 WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Proposed 2008 Tax Levy DATE August 28,2007 INTRODUCTION The Council has had a number of reviews of the 2008 Proposed Budget that will be supported by the 2008 Tax Levy. Also each year the City Council is required by state law to approve a preliminary budget and submit a preliminary levy certification to Anoka County Property Records and Taxation Division by September 15th. Administration is seeking input from the City Council on the proposed budget and tax levy as the meeting for the Council to set the preliminary budget and preliminary levy is September 4,2007. DISCUSSION Various attachments to this staff report (and listed below) are draft staff reports that are anticipated to be presented to the Council at the September 4, 2007 Council meeting. . Attachments I. Adopt 2008 Preliminary Tax Levy 2. 2008 Debt Service Levy Changes 3. Set Troth in Taxation Hearing Date ACTION REOUESTED The Council is requested to review the attachments and provide direction to staff as to whethet the Council feels the attached reports are in line for adoption at the September 4, 2007 Regular Council meeting. - Attachments I 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Adopt 2008 Preliminary Tax Levy DATE: September 4,2007 INTRODUCTION Each year the City Council is required by state law to approve a preliminary budget and submit a preliminary levy certification to Anoka County Property Records and Taxation Division by September 15th. DISCUSSION The 2008 Preliminary Levy certification is the outcome of the numerous budget workshops held with the Council over the summer. The Preliminary 2008 Budget proposes a total property tax levy of $10,188,718: $6,561,135 (64.39%) operational levy, $2,202,297 (21.62%) debt service levy, and $1,425,286 (13.99%) capital levy. The Council has the right to reduce or keep constant. this levy until the final certification date of December 28,2007. BUDGET IMPACT lbis is the first step in establishing an operating budget for 2008. ACTION REOUIRED The Andover City Council is requested to approve the attached resolution that indicates a total preliminary levy of $10,188,718 to be submitted to the Anoka County Property Records and Taxation Division by September 15th. Respectfully submitted, Jim Dickinson Attachments: Resolution Adopting the Proposed 2008 Property Tax Levy Attachment A - Proposed 2008 Property Tax Levy @ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ADOPTING THE CITY OF ANDOVER 2008 PROPOSED PROPERTY TAX LEVY TO BE CERTIFIED TO THE COUNTY AUDITOR. WHEREAS, the preparation and adoption of operating budgets is recognized as sound fmancial practice; and WHEREAS, the City of Andover receives significant financial support from its residents through the payment of property taxes; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, Minnesota State Law requires the City to certify to the County Auditor a proposed tax levy and budget prior to September 15, 2007. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the proposed 2008 property tax levy totaling $10, 188i718 as listed on Attachment A. Adopted by the City of Andover this 4th day of September 2007. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor ' Victoria V olk - City Clerk Q) City of Andover, Minnesota 2008 Property Tax Levy General Fund Levy Debt Service Funds Levy 2004A G.O. Capital Improvement Bonds 2004 EDA Public Facility Revenue Bonds 2005B Capital Improvement Bonds 2006B G.O. Equipment Certificate 2007 G.O. Equipment Certificate 2008 G.O. Equipment Certificate 2008 G.O. Open Space Bonds Total Debt Service other Levies Capital Projects Levy Capital Equipment/Project Parks Projects Road & Bridge Pedestrian Trail Maintenance Lower Rum River Watershed Gross City Levy Requested 2008 $ 6,526,135 374,934 934,203 122,622 171,832 235,806 200,000 162,900 2,202,297 210,000 57,680 1,107,341 50,265 35,000 10,188,718 Attachment A (S) S'\NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator/Finance Director SUBJECT: 2008 Debt Service Levy Changes DATE: September 4,2007 INTRODUCTION Anoka County Property Records and Taxation Division requires a City Council resolution changing bonded indebtedness levies for 2008 that would have been certified to Anoka County as part of prior years bond sales. DISCUSSION When the City issues bonds, a certification of the bonded indebtedness levy is sent to Anoka County. The County is charged with assuring on an annual basis that local government bonded indebtedness payments are made. To assist in monitoring, the County is requesting a resolution that would update all or a portion of previously certified bonded indebtedness levies. Attached is a resolution to update bonded indebtedness levies along with a brief description as to why there was a change. BUDGET IMPACT The 2008 City of Andover Debt Service Budget is current and up-to-date. This resolution is to inform the County of any changes that have taken place in the past year as well as any new issuances proposed to be levied for 2008. ACTION REOUIRED The Andover City Council is requested to approve the attached resolution that would update certified bonded indebtedness levies for 2008. Respectfully submitted, Jim Dickinson Attachment: Resolution Updating Certified Bonded Indebtedness for 2008 Attachment A - 2008 Proposed Levy Certification Debt Changes @ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION UPDATING CERTIFIED BONDED INDEBTEDNESS FOR 2008. WHEREAS, the preparation and adoption of budgets is recognized as sound [mancial practice; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, the City of Andover has determined that it is prudent to update certified bonded indebtedness levies for 2008; and WHEREAS, the Anoka County Property Records and Taxation Division is requiring a City Council resolution updating bonded indebtedness levies that would have been certified Anoka County as part of prior year bond sales. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby updates all or a portion of previously certified bonded indebtedness levies for 2008 as listed on Attachment A. Adopted by the City of Andover this 4th day of September 2007. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria V olk - City Clerk (f) Attachment A CITY OF ANDOVER 2008 Proposed Levy Certification Debt Changes County Levy City Levy Levy GENERAL OBLIGATION DEBT Schednled Scheduled Chan~es Variance Explanation 56 2004A GO Capital Improvement Bonds 374,934 374,934 Ok 58 2005A GO Improvement Bonds 575,600 575,600 Paid for by assessments 60 2005B GO Capital Improvement Bonds 124,500 122,622 1,878 City has interest earnings in Debt Service Fund 61 2006A GO PIR Bonds 137,656 137,656 Paid for by assessments 62 2006B GO Equipment Certificate 174,782 171,832 2,950 City has interest earnings in Debt Service Fund 63 2007 GO Equipment Certificate 218,610 235,806 (17,196) City levying for two interest payments 2004 EDA Public Facility Lease Rev 934,203 (934,203) Lease revenue payment per pledge agreement 2008 GO Equipment Certificate 200,000 (200,000) New 2008 issuance 2008 GO Open Space Bonds 162,900 (J 62,900) New 2008 issuance Total $ 1,606,081 $ 2,202,297 $ (596,216) G) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Set Truth in Taxation Hearing Date DATE: September 4, 2007 INTRODUCTION This year the Andover City Council is required to hold Truth in Taxation meetings. These meetings give the public the opportunity to comment on the proposed 2008 budget and tax levy. DISCUSSION: The first hearing date selected by the City will be for the initial hearing to present the proposed levy and budget to the public. If the initial hearing is not sufficient for all public comment and further discussion is required, a continuation hearing will be necessary. The date and time of continuation hearing must be announced before the close of. the initial hearing and the continuation hearing must occur at least 5 but no more than 14 business days after the initial hearing. If a continuation hearing is not necessary, the City must announce the date and time of a subsequent hearing for the official adoption of the fmallevy and budget. The announcement must be made prior to the end of the initial hearing. The Andover City Council is requested to set an initial Truth in Taxation Public Hearing date from the suggested dates as follows: Initial hearin!!: date: . Monday December 3,2006 at 7:00 PM . Tuesday December 4, 2007 at 7:00 PM (Done as part of a regularly scheduled meeting) . Monday December 10, 2007 at 7:00 PM . Tuesday December 11,2007 at 7:00 PM Continuation heann!!: date: . Tuesday, December 18, 2007 a regular City Council meeting. Official adoption date: · Tuesday, December 18, 2007 a regular City Council meeting. . ACTION REOUESTED The Andover City Council is requested to select a Truth-in- Taxation hearing date. Respectfully submitted, Jim Dickinson Attachment (i) COUNTY OF ANOKA DIVISION OF PROPERTY RECORDS AND TAXATION' GOVERNMENT CENTER. 2100 3RD AVENUE. ANOKA, MN 55303 FAX (763) 323-5421 www.AnokaCounty.us/prop-records-tax August 16, 2007 . Property Assessment . Property Records and Public Service . Pmperty Tax Accounting and Research Mr. Jim Dickinson Finance Director City of Andover 1685 Crosstown Blvd. Andover, MN 55304 NW Dear Mr. Dickinson: The Truth in Taxation law; M.S. 275.065 requires cities to hold a public budget hearing for property taxes payable in the year 2008. The dates for this hearing cannot conflict with the initial hearing set by the county, metropolitan agencies or the school districts located in your city. However, your continuation hearing may conflict with the continuation hearing of another taxing district. These hearings must be held between November 29 and December 20, 2007. The continuation hearing must be at least 5 but no more than 14 business days after your initial hearing. Additionally. Chapter 389. Laws of 1998. requires that the first and second Mondays of December are reserved for use by the cities until September 15. The following taxing districts within your city have set the following hearing dates: TAXING HEARING DISTRICT DATE Anoka County. . . . . . . . . . . : . . . . . . . December 6 .......... Metropolitan Agencies...... ....December 5 .......... SD #11......................... November 29 ......... SD #15......................... December 1 .......... RECONVENING DATE December 18 December 12 December 7 December 7 With this information you can now set the initial date for your public hearing and a date for reconvening the meeting, if necessary. In addition, the time and location of the initial meeting, the phone number an interested taxpayer may call and your payable 2008 certified proposed property tax levy is due on or before September 17. 2007. A proposed levy and hearing date certification form is enclosed. Also, a COpy of the bond levy schedule for your taxing jurisdiction is enclosed. If you aren.t levying the scheduled amount. a board resolution to cancel the bonded indebtedness levy is required. According to M.S. 475.61. the county is required to levy the amount originally certified unless the taxing authority passes a resolution canceling the levy. If you have any questions concerning the Truth in Taxation process, please call at (763) 323-5435. Sincerely, ~-p0-v\... '-~ Joan Flavin Property Tax Accounting Encl. Affirmative Action I Equal Opportunity Employer @) ... Outline · What is the non degradation assessment and why is Andover doing it? · Overview of study process · Overview of findings · What does the result mean for the City? · Outcome: direction from Council on acceptableBMPs ..~Wenck 'ANDOVER" " Study Purpose . Fulfill the Nondegradation Assessment requirementsofthe City's NPDES Phase II permit. . Must document haven't increased stormwater volume and pollutant loading to waters since 1988, or plan to prevent or mitigate any increase. . The "dirty 30" and assessment due date: September 1 Oetober 1 November I December 1 January 1 February 1 Rochester Eagan Brooklyn Park Prior Lake Savage Chanhassen Woodbury Plymouth Shakopee Maplewood Farmington Chaska Maple Grove BLAINE Apple Valley COON St. Louis Park lover Grove RAPIDS . Heights Lakeville Bloomington St. Cloud ANDOVER Edina Rosemount Eden Prairie Duluth Bumsville Elk River Minnetonka Cottage Grove 40'% evopo:ro'lso:roion 31)% €'~'O;:1o;ro~so fcrlon 25% deep Infllllor,uo 21% 0000 lnnlllonon' How does development affect water quality ? Natural Ground Cover 1 Q%-20% Impervious Surface J(;"\,,, (,"'Opo':to;1$OmiOl'l 30'~!" {'~\'CJoo~rO'l~D'rO"();l 5% deep Inliltforioll 15% dOOp InI8Irol;0:1 35%-50% Impervious Surface 750/",,100'% Impervious Surlace I igure 1.2. KUlloff Va.riability \vith Increas(~d Imp(~rvioLJs Surfaces {IISI{\:VC, 1 99~ 2 ... 3 " . Process Steps/Requirements Four key steps: I. Assess change inland useandimperviousness from 1988 to pr:sentand out to 2020. 2. Estimate net change in total phosphorus (TP), totaL suspended solids (TSS), and water volume. 3. Identify Best Management Practices (BMPs) to return to 1988 conditions or better. 4. SWPPP modificati.ons, if necessary based on findings. 'ANDOVER. Watershed Area (acres) Coon Creek 9,151 WD Lower Rum 11,347 River WD Total 20,498 4 . Study Process · Use land useichange from Co~prehensive Plan to estimate impervious change · Model expected volume and pollutant load increases using accepted literature values · Subtract pollutant removals from BMPs already in place - development rules, street sweeping, other maintenance · NET change in volume, TSS, TP ~~;~~Wenck 'ANDOVEI{. Study · Between 1990.;2020: - Net TSS = 800,000 pound DECREASE from 1988 level of 1.5 million pounds. -MEETS Nondegradationwater qualityrequirell1ents. . .Wenck 'ANDoVER. 5 " Study Findings: TP · Between 1990-2020: - Net TP = 205 pound INCREASE over 1988 level of 5,208 pounds/year. - 345 pound increase in Coon Creek watershed; 140 pound decrease in Lower Rum River watershed. - DOES NOT MEET Nondegradation water quality requirements. 'ANDOVER. Study Findings: Volume · Between 1990-2020: :-",-",.:,:--:.:>, "":""--':':',':;;:'.'-.--"":- '-.'.:::',,-., - Runoff volume = 3; I:OOacre-feetlyearINCREASE . , -'''' -- ',', .',,','" .,':;.:..::: ..'.:,;', .:\i::, ":": .'::',;:,: ,.' _;_,-::i;-~,'''' <!>:::,':-'-/',,"";'._.','. '_ :,'-:,_':, ,_-:-)<i'~:"- '--,-__:::o:::-:',;:-:,-:-:::..-_r,:::<'i-",,:>_-_:_~: '.'.,. ',.'.-', .,'_ - . over 1988 level of 6,300 acre-feet/year; : .'. .. '.' . · -:- 2,066 acre~feet increase in Coon Cre~kwatershed, 1,053 acre-feet in Lower Rum watershed. - DOES NOT MEET Nondegradation runoff volume requirements. 6 Study Findings: Summary · Need to consider implementing volume reduction and . .............. .... additional TP reduction BMPs. ,~Wenck 'ANDOVt:R" Additional Consideration' · The Rum River is a designated state Outstanding Resource Value (ORV) water (state scenic/recreational river) ORV waters: Restricted discharges (MN Rules 7050.0180, subp.6) "No... new or expanded discharge... unless there is not a prudent and feasible alternative to the discharge... " 7 10 , BMP Recommendations: Volume · Additional volume management regulations for new development such as abstraction of Y2" -I" event · NonstructuralBMPs such as reforestation · Retrofit volume management BMPs where opportunities arise · Periodically inspect channels and outfalls for evidence of erosion from changing flows ~:.:4Wencl< 'ANDovER" 11 '\; BMP Recommendations: Volume · Mitigate volume impacts through stabilization, erosion control projects, etc. as necessary · Educate the public to promote rain gardens, native vegetation, reforestation · Work with Coon Creek WD and Lower Rum River WMO on' implementation of volume management regulations 'ANDOVEI{. Study Findings: TSS ~"'".>:,,,:,,:,;','i ,:< i"':""-.""_...'.::'.-:"<',;,;,',,"_:"::,,';';,<:;:':, ,-,.,.""--"-:"::-,:",,,,,..,,.,,;'..,):,_0' · MEETS Nondegradation requirements for TSS. · BUT may not meet ORV requirement - no net increase in TSS in the Lower Rum watershed or demonstrate no feasible alternative to expanded loads " ;:~Wenck 'ANDoVER. 12 ; BMP Recommendations: TSS · Additional volume management regulations for new development will reduce TSS loads · Consider no netincreaseiniTSSload regulation in Lower.Rum occ,4Wenck 'ANDOVER" Study Findings: TP · DOES NOT MEET Nondegradation requirementsforTP... .'. .... .... . · ALSO may not meet ORV requirement - no net increase in TP in the Lower Rum watershed or demonstrate no feasible alternative to expanded loads ~Wenck 'ANDOVER. 13 " ';. BMP Recommendations: TP · Work with watersheds to evaluate potential regulatory changes and their adequacy for increasing TP removal: - Increasing TP treatment requirements for new development and re-development - Volume management regulations for new development and redevelopment - No net increase in TP load regulation in Lower Rum · .If regulation cannot reduce load increases, then consider retrofitting BMPsas opportunities arise ~4Wenck 'ANDoVEl{" , 14 j 15 CenterPoint Energy is responsible for restoring property disturbed during pipeline installation. When the project is complete, the only indication a pipefine is underground will be the required pipeline markers at various points along the route. Safety: CenterPoint Energy's highest priority is the safety of its natural gas distribution system. The company operates more than 13,000 miles of natural gas pipelines in Minnesota - helping ensure safe and reliable natural gas service to about 790,000 customers, The Riverside pipe- line will be monitored continuously, and its construction and operation will be regulated by federal and state codes. The company will periodically maintain and survey the pipeline and routinely train employees and local emer- gency officials to respond in the unlikely event of an incident. Additionally, people living and working near pipelines will be regularly educated about pipeline safety issues. Process: CenterPoint Energy is committed to working openly and cooperatively with property owners. and the public. Company representatives are contacting affected property owners to discuss the project, provide periodic updates and respond to questions, issues or concerns. The company is working to ntinimize disturbance and inconvenience during construction. When property must be disturbed, it will be restored to its original condition. When the project is complete, the only indication a pipeline is underground will be the required pipeline markers at various points along the route. (See before-and-after photos) Project Schedule: The Riverside pipeline project officially began in April 2006 when CenterPoint Energy filed for a routing permit from the MPUC. The MPUC issued a permit after reviewing the route for compliance with all laws and regulations. The company held two open houses in May and June 2006, and spent the remainder of the year surveying the pipeline route and working with affected property owners. Construction began in July 2007, and is expected to be completed in late 2008. . CenterPoint@ Energy Always There~ Pipeline route f~L:d'l-' ____ 2DO? Const~uctio~l f."i,-".- L' :c' f'",: r,'ic,<",d.'Yi';-,-.. CenterPoint Energy to construct a natural gas pipeline to serve Xcel Energy's Riverside electric power plant Background CenterPoint Energy was chosen in 2006 to provide natural gas service to Xcel Energy's Riverside electric generating power plant in northeast Mirmeapolis. Xcel Energy is voluntarily upgrading the plant's fuel source from coal to natural gas as part of the Mirmesota Metro Emissions Reduction Project (MERP), which is a cooperative agreement between Xcel Energy and other parties to reduce air emissions and increase the amount of electricity produced at three coal-powered electric plants in the Twin Cities metropolitan area, MERP is supported by the state of Mirmesota and various local governments, as well as major environment and business groups. CenterPoint Energy has received a routing permit from the Mirmesota Public Utilities Commission (MPUC) to build the 16.7 mile pipeline that will transport natural gas to the plant from an interstate pipeline located in Andover. This route was chosen because of its use of an existing utility corridor and other important factors such as impact to property, environment and existing infrastructure. (See map at left) Benefits: Re-powering the Riverside plant with natural gas will improve air quality in the Twin Cities metro area by dramaticaliy reducing air emissions from burning coal by approximately . 100 percent reduction in mercury . 99 percent reduction in sulfur dioxide (S02) . 96 percent reduction in nitrogen oxide (NOx) . 86 percent reduction in particulates MERP project will also increase the amount of electricity produced at the plant by approxi- mately 73 megawatts, which benefits the entire state. The plant also will no longer need to transport and store more than one million tons of coal on its property, which is located next to a residential area and the Mississippi River. 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