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Home My WebLink AboutCC May 1, 2007 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, May 1, 2007 Call to Order-7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (4/19/07 Workshop; 4/17/07 Regular) Consent Items 2. Approve Payment of Claims - Finance 3. Approve Resolution/Snow and Ice Control Policy - Administration 4, Approve Resolution/Street Sweeping Policy - Administration 5, Approve Reso1utionIPoth01e Repair Policy - Administration 6. Approve Resolution/Sidewalk and Trail Inspection and Maintenance Policy - Administration 7. Approve Resolution/Sanitary Sewer Maintenance Policy - Administration 8. Approve Reso1utionlRain Sensor Policy for Landscape Irrigation Systems - Administration 9. Approve Resolution/Grease and Sand Reduction Policy - Administration 10. Approve Resolution Authorizing Speed Limitffu1ip Street NW - Engineering 11, Approve Resolution Authorizing Speed Limit/161 st Avenue NW - Engineering 12. Approve Resolution Authorizing Speed Limits/Buttemut Street NW, 1 73rd Avenue NW & Flintwood Street NW - Engineering 13, Consider MSA Revocation & Designation - Engineering 14, Approve Lease Agreement/Skate Park Equipment - Engineering 15, Receive 2006 ACD Annual Water Quality & Quantity Condition Report - Engineering Discussion Items 16. 2006 Audit Presentation - Finance/Administration 17, Discuss Andover Station North Ball Field Facility Building/07-22 - Administration Staff Items 18, Consider ContestINaming New Ball Field Facility/Andover Station North - Engineering 19. Schedule EDA Meeting - Administration 20, Administrator's Report - Administration Mayor/Council Input Adjournment CITY OF NDOVE CD 1685 CROSSTOWN BOULEVARD N.w. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V 01k, City Clerk SUBJECT: Approval of Minutes DATE: May 1,2007 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service and staff for approval by the City Council: April 19, 2007 Workshop (Gamache absent) April 17, 2007 Regular Meeting DISCUSSION Attached are copies of the minutes for your review. ACTION REOUlRED The City Council is requested to approve the above minutes. Respectfully submitted, ();L. (/~ Vicki V olk City Clerk 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 DRAFT ANDOVER CITY COUNCIL/PUBLIC WORKS WORKSHOP MINUTES April 19, 2007 A workshop of the Andover City Council was called to order by Acting Mayor Ken Orttel, Apri119, 2007, 6:02 p.m., at Andover Public Works Division, 1785 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also Present: RECYCLINGPROGRAM Ken Orttel, Don Jacobson, Mike Knight, Julie Trude Mayor Mike Gamache City Administrator, Jim Dickinson Public Works Superintendent, Frank Stone Utilities Supervisor, Brian Kraabel Parks Maintenance Supervisor, Kevin Starr Streets Maintenance Supervisor, Irwin Russell Vehicle Maintenance Supervisor, John Wallace Recycling Coordinator, Cindy DeRuyter Don Olson, Herb Blommel, Building Department Mr. Stone opened the meeting asking if anyone had questions for Cindy DeRuyter, Recycling Coordinator since she had to leave the meeting early. Acting Mayor Orttel asked how residents could recycle appliances if they cannot make it to Recycling Day, April 28th. Ms. DeRuyter stated appliances could be brought to Public Works during a regular scheduled workday for a $10.00 fee on most appliances. Councilmember Knight asked about paint can disposal and Cindy stated the Household Hazardous Waste site in Blaine takes that type of item on Wednesday, Friday and Saturday. They will also be accepting used bikes for the first time during Recycling Day this year. Cindy mentioned the use of recycling containers at Lifetime Fitness and the YMCA She stated Lifetime Fitness uses recycling containers in their facilities and seem to be willing to promote the program, but she is having problems with the YMCA using recycling containers. Cindy asked Councilmembers to help her get the facility to place containers around their workout areas. Cindy showed a sample poster that could be placed by the recycling containers that could help educate people on the recycling program. Mr. Dickinson said he would have discussions with YMCA staff regarding the use of recycling containers. Ms. DeRuyter stated a video developed from the Association of Recycling Managers would be put on the local cable station. Cindy mentioned the paper-shredding event Saturday, May 19th from 9.00 a.m. to 1:00 p.m. in the City Hall parking lot. A large truck comes in with shredding containers and residents dump shredding items into the containers, which are then shredded on-site. 1 2 FACILITYTOUR 3 4 Mr. Stone escorted Councilmembers on a tour of the Water Treatment Plant garage/storage 5 area and the preparations of the new land area They also looked at a type of spray patcher 6 that will be purchased and the new truck with the hotbox on it and how it operates. 7 8 Councilmember Trude arrived at 6:35 p.m. 9 10 DISCUSSION ITEMS 11 12 REVIEW OF PUBLIC WORKS MAINTENANCE POLICIES 13 14 Snow & Ice Control Policv 15 Councilmembers questioned the use of salt with today's environment and the amount of 16 complaints received. Mr. Stone stated only a couple of complaints have been received 17 regarding salt usage per season since less salt is now used on the roads during normal 18 operations than in the past. He said the county, who continues to use a lot of salt, are 19 questioned often on their procedures. Councilmember Knight questioned if #7, 20 (suspension of hours after 16) in the policy is a rule and how it is enforced. Mr. Stone 21 stated Supervisors do watch drivers carefully and make sure breaks are taken and after 16 22 hours a driver would be pulled off the road. Mr. Stone discussed some of the most 23 frequent complaints are in regard to salt usage, mailbox or sod damage and placement of 24 snow. Most residents understand after explanations are made of procedures that have to be 25 followed during plowing operations. 26 27 Street Sweeninl! Policv 28 Councilmember Jacobson suggested the NPDES regulations be inserted in the introduction 29 of the policy. 30 31 Pothole Renair Policv 32 It should be stated Public Works does pothole patching based on requests and complaints 33 also, not just seasonal. 34 35 Sidewalk and Trail Insnection and Maintenance Policv 36 The City of Andover has 23 miles of sidewalk/trail system to maintain. Mr. Stone stated 37 with the amount of trails/sidewalks that need to be plowed and with the number of crews 38 we have, the streets and sidewalks couldn't all be plowed in the same day. Staff tries to 39 clear the trails nearest to schools first. Councilmember Trude asked as sidewalks are 40 developed, such as Veteran's Memorial Boulevard, ifwe could start having residents be 41 responsible to clear sidewalks? Sidewalks could be made to a smaller standard width if 42 residents are responsible, but State Aid roads have width requirements to meet. It 43 defInitely is something to look into for the future in smaller neighborhoods. 44 Councilmember Jacobson suggested a line be removed in #4. Remove "The city may, as a 45 public service and for reasons of public safety, remove snow and ice from sidewalks or 46 trails"and add "make reasonable effort to" in the last sentence before "remove ice and 47 snow". 48 1 Sanitarv Sewer Maintenance Policv 2 Councilmember Orttel questioned the reference of a schedule of maintenance in #2, A, 2, 3 but as long as the schedule shows reasonable maintenance it meets the League of MN 4 Cities standards. Councilmember Jacobson suggested #2, A 6. has funny wording and 5 could be changed. 6 7 Rain Sensor Draft Policv 8 State statute indicates all sprinkler systems installed after July 1,2003 shall have a rain 9 sensor or an interrupting device, but prior to 2003 there were no requirements on rain 10 sensors. The Building Department does not currently inspect for rain sensors; they only 11 inspect the plumbing from the house to the backflow. Building Official Don Olson stated 12 they now supply an informative handout when permits are obtained with the current rain 13 sensor requirements. But how do we enforce rain sensors on units installed prior to July 14 2003? Councilmember Trude suggested doing an informative campaign to residents 15 through newsletters, cable, handouts, etc. Another suggestion was to offer a 16 reimbursement program that would allow the City to reimburse residents for parts and/or 17 labor on older units. 18 19 A discussion followed regarding programs that could help reduce the amount of water 20 pumped during high demand months. The installation of a rain sensor would also help 21 satisfy DNR and NPDES requirements. Suggestions were discussed that the City could 22 buy the rain sensors and distribute them to homeowners, or the homeowner could receive a 23 payback based on proof and inspection of the instalL All installs of rain sensors to units 24 older than 2003, would be inspected by City staff. Staff is currently looking into other 25 City policies and will bring a proposed policy to Council for approvaL 26 27 Grease Reduction Policy 28 A proposed policy was reviewed and discussion followed as to how grease traps are 29 currently used and if they could be made mandatory. Mr. Dickinson explained reasons the 30 City would like to make grease traps mandatory and how it will help eliminate some of the 31 problems experienced in the Utility Department. With changes in cooking over the last 32 few years, they have experienced more problems with grease entering the system through 33 dishwashers and cooking methods. Building Official Don Olson stated that plumbing 34 commercial site plan specifications would be enforced to meet new requirements on all 35 new businesses. Existing businesses may have to reinstall grease traps to meet these 36 specifications. Mr. Olson stated the requirements are already in the City ordinance, but 37 would need to be enforced and brought to the attention of installers. Grease traps are 38 installed during the plumbing, but they may go to exterior traps for new installs. 39 40 Councilmembers suggested to reference sewer ordinances where applicable in the policy 41 and bring the proposed policy back to Council for approval. 42 43 STREET SIGN DEPARTMENT/NON FUNDED STATE OR FEDERAL MANDATES 44 45 Mr. Dickinson discussed the increase in sign material costs and current funding in the 46 budget for these materials. With the cost increase, along with mandated sign changes from 47 the State of Minnesota, budget amendments for the 2007 budget will have to be made to 48 allow the purchase of quality materials to meet sign requirements. The City has 9 zones 1 and would like to update signs in one zone per year. Councilmember Trude expressed 2 concern for over signing neighborhood streets. Mr. Dickinson stated staffuses the 3 MUTCD manual for sign placement and requirements. Councilmember Knight stated that 4 signs are necessary for disclaimer purposes at times. 5 6 Mr. Dickinson will bring budget modifications and recommendations for the Sign 7 Department to Council for approval. 8 9 OPEN DISCUSSION FOR QUESTIONS 10 11 Councilmember Knight questioned field lights used at Sunshine Park. How many fields 12 need to be lit at night and why are lights left on at times. Mr. Starr stated the coaches have 13 keys to the lights and they should only be on during field use times. 14 15 Mr. Dickinson discussed the AMR (automated meter reading) program and goal to ' 16 implement the program at least at a commercial level and possibly new homes. New 17 homes could be done fairly cost effectively at this time. Councilmember Jacobson 18 suggested working with Connexus Energy again to determine the system they will be 19 implementing and joining them at that time with an automated read system. Mr. Kraabel 20 stated the biggest problem joining systems with Connexus would be physically attaching 21 the water system to the Connexus electrical meter. A discussion followed on meter 22 upgrades, costs, installs at commercial and residential levels, etc. Mr. Kraabel reviewed 23 some examples of no reads and inaccuracy in billing situations currently experienced with 24 residents and Connexus. Discussed possible ways of converting current meters to the new 25 equipment being installed. The biggest cost would be the base system and the reading 26 .could come of a system attached to the water tower. 27 28 Mr. Dickinson stated they would bring costs and recommendations to a work session with 29 Council. 30 31 OTHER BUSINESS 32 33 Mr. Stone reviewed the current map of the new land purchased for Public Works 34 expansion and the approved plan from last year. He explained the items that will be 35 worked on and would like to finish in 2007, such as the dump/washing station and 36 road/entrance off Crosstown Boulevard. 37 38 Mr. Stone announced he would be retiring August 31 st. 39 40 ADJOURNMENT 41 Acting Mayor Orttel adjourned the Andover City Council Workshop at 8:20 p.m. 42 43 44 Respectfully submitted, 45 Barb Wells, Recording Secretary 46 47 48. Regular Andover City Council Meeting Minutes - April 17, 2007 Page 12 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - APRIL 17, 2007 TABLE OF CONTENTS PLEDGE OF ALLEGIENCE..................................................................................................... 1 RESIDENT FORUM ................................................................................................................. 1 AGENDA APPROV AL............................................................................................................. 2 APPROVAL OF MIN1JTES......................................................................................................2 CONSENT ITEMS Approve Payment of Claims ................................................................................................ 3 Resolution R047-07 approving Plans & Specs/Order Advertisement for Bids/05-61 (Crosstown Blvd. NW & Nightingale Street NW) & 06-50 (Crosstown Blvd NW Trail) ................. ....................................... ......................... ........... ............................ ... .... 3 Approve Access AgreementJForest Meadows Park/Rocket Turf........................................ 3 Resolution R048-07 awarding Bid/7-3/2007 Crack Sealing................................................ 3 Resolution R049-07 approving Final PlatIParkside at Andover Station 3rd Addition ......... 3 Resolution R050-07 approving Final PlatIParkside At Andover Station 4th Addition ........ 3 Resolution R051-07 approving Final Plat/Smith Addition.................................................. 3 Approve 2007 Tobacco License/Andover Quick Stop ........................................................ 3 Approve On-Sale 3.2% Malt Liquor LicenseIWoodland Creek Golf Course...................... 3 RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Received................................................................................................................................ 3 PUBLIC HEARING/CODE AMENDMENT REGULATING BEE KEEPING Motion to Open Public Hearing ............................................................................................3 Motion to Close Public Hearing ........................................................................................... 5 Motion to Approve ORD. No. 343 ....................................................................................... 5 CONSIDER LOT SPLIT & REDEVELOPMENT PUD/13423 CROOKED LAKE BLVD Motion to approve (RES. R052-07 & R053-07)................................................................... 6 CONSIDER SKETCH PLAN/OFFICE DEVELOPMENT/SW CORNER ROUND LAKE BLVD & 157TH AVENUE NW ............................................................................................ 7 AWARD BID/06-37/161sT AVENUENW & CRANE STREETNW/INTERSECTION IMPROVEMENTS Motion to Approve (RES. R054-07)..................................................................................... 9 APPROVE HOME OCCUPATION CODE ENFORCEMENT POLICY Motion to Accept .................................................................................................................. 10 SCHEDULE EDA MEETING......................... ......... ................................ ..................... ............ 10 SCHEDULE MAY WORKSHOP ............................................................................................ 11 ADMINISTRATOR REPORT .................................................................................................. 11 MAYOR/COUNCIL INPUT YMCA Donation...................... ............... ............................ ................... ................. .............. 11 ADJOURNMENT...................................................................................................................... 11 1 2 3 4 5 6 7 8 9 10 Ii 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 REGULAR ANDOVER CITY COUNCIL MEETING - APRIL 17, 2007 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, April17, 2007, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude None City Attorney, Scott Baumgartner City Administrator, Jim Dickinson City Planner, Courtney Bednarz Others PLEDGE OF ALLEGIANCE RESIDENT FORUM Mr. Terry Pierce - 3281 162nd Lane, stated the Council has already helped him out. He is at the meeting requesting the Council take a look at the way the City fields are being allocated. Since March the City adopted policies for the use by Associations. He is frustrated because nothing has changed. They do not get a field this year because Chairperson Masloski of the Park Commission did not allocate any to him. The kids are being segregated and he does not know what to do anymore. He did not know where to go. They set the policies and instead of doing good, it has done harm and has segregated the community. He stated he is going forward to the next level. Mayor Gamache asked for clarification on this issue. Mr. Pierce stated one of the coaches asked at the Park Commission meeting why they were not allocated fields this year and Mr. Masloski indicated it was a priority use policy. He stated they have a field through the school but they have done this through the district. He has requested a field and not been given one. Councilmember Trude thought this was still in process and not finalized yet. City Administrator Dickinson stated the fields are still being allocated and nothing has been finalized. They will work with the "Blaze" to get good times on the fields. He stated Todd Haas and he have been working on this with Blaze and the Baseball Association so this really surprised him. Mr. Pierce stated he had not heard anything. Mr. Dickinson stated they have not officially let people utilize the fields and if they are utilizing the fields, they are utilizing them on their own time. Mr. Dickinson stated one of the things that will help in the mix is that they have been able to evaluate the Andover Station North area and they do feel they will be able to utilize those fields Regular Andover City Council Meeting Minutes - Aprill7, 2007 Page 2 1 much sooner than mid-June. They think they will be able to utilize them in May. The allocation has 2 not been finalized yet and they are working on getting them a field outside of Sunday and they are 3 working through this with them. 4 5 Commissioner Knight asked when the last time was that Mr. Pierce talked to Commissioner 6 Masloski. Mr. Pierce indicated he has not talked to Mr. Masloski because he was out of town at the 7 March meeting. 8 9 Councilmember Jacobson stated the Park Commission has to follow the policy the City has set up. 10 11 12 AGENDA APPROVAL 13 14 Remove from Consent Items for discussion Items 5, (Award Bis/06-37 /161 st Avenue NW & Crane 15 Street NW !Intersection Improvements); and Item 7, (Approve Home Occupation Code Enforcement 16 Policy). Remove Item 11 from the Agenda because it is blank. 17 18 Motion by Trude, Seconded by Jacobson, to approve the Agenda as amended above. Motion carried 19 unanimously. 20 21 22 APPROVAL OF MINUTES 23 24 March 27, 2007, Workshop Meeting: Correct as amended. 25 26 Councilmember Jacobson stated on page 1, line 42, after the word should they should insert" . . . put 27 in Bunker Lake and..." 28 29 Councilmember Trude stated on page 3, line 24, after the first "Duluth", insert a period and strike. 30 31 Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried 32 unanimously. 33 34 April 3, 2007, Regular Meeting: Correct as amended. 35 36 Councilmember Trude stated page 9, line 3 the word they should be the and on line 30, the word 37 additiefi should be add. 38 39 Motion by Trude, Seconded by Orttel, approval of Minutes as indicated above. Motion carried 40 unanimously. 41 42 Aprilll, 2007, Board of Review Meeting: Correct as written. 43 44 Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes - April 17, 2007 Page 3 unanimously. CONSENT ITEMS Item 2 Item 3 Approval of Claims Approve Plans & Specs/Order Advertisement for Bids/05-61 (Crosstown Blvd. NW & Nightingale St. NW) & 06-50 (Crosstown Blvd. NW Trail) (See Resolution R047- 07) Approve Access Agreement/Forest Meadows Park/Rocket Turf Award Bid/07-3/2007 Crack Sealing (See Resolution R048-07) Approve Final PlatlParkside at Andover Station 3rd Addition (See Resolution R049- 07) Approve Final PlatlParkside at Andover Station 4th Addition (See Resolution R050- 07) Approve Final Plat/Smith Addition (See Resolution R051-07) Approve 2007 Tobacco License/Andover Quick Stop Approve On-Sale 3.2% Malt Liquor License/Woodland Creek Golf Course Item 4 Item 6 Item 8 Item 9 Item 10 Item 12 Item 13 Motion by Trude, Seconded by Jacobson, approval of the Consent Agenda as read. Motion carried unanimously. RECEWE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT Sergeant Kevin Halweg, Anoka County Sheriffs Department, provided an update on law enforcement activities occurring within Andover. Councilmember Trude wondered with the juvenile assaults if they are working with a liaison officer and the school to get these kids some counseling. Sergeant Halweg stated usually when juvenile corrections get involved, it is kind of redirected into those areas where they can get counseling before it goes further and gets out of hand. He stated most are just threats and hopefully do not go beyond that they can get the counseling they need. Councilmember Trude wondered if they have any kind of sober cab program available locallY. Mr. Dickinson stated there has been some saturation with safe and sober campaigns. Sergeant Halweg stated they are involved in some different programs. Councilmember Trude thought it would be a good idea to get the bars to participate and try to get people to take cabs instead of driving. PUBLIC HEARING/CODE AMENDMENT REGULATING BEE-KEEPING City Planner Bednarz explained an Andover resident has requested that the City adopt an ordinance outlining regulations for bee keeping activities in the City. The City Council directed staff to draft Regular Andover City Council Meeting Minutes - April 17, 2007 Page 4 1 an ordinance at their March 20, 2007 meeting to allow honey bee-keeping on parcels larger than 2 2 acres in size in the rural area. 3 4 Mr. Bednarz discussed the staff report with the City CounciL 5 6 Mayor Gamache asked if most of this ordinance came from the model ordinance. Mr. Bednarz stated 7 it did and staff was in contact with the resident who requested this. 8 9 Councilmember Jacobson stated he noticed it is a misdemeanor if they are in violation but since this 10 is a permit use, what recourse do they have if an operation or location becomes a nuisance and still 11 conforms to the code. Mr. Bednarz stated it would be handled as their typical enforcement process 12 where they would go out and inspect. If violations were found, they would send out a letter 13 indicating what they are in violation of and give them an opportunity to correct them. If the Council 14 is looking for anything in addition to that, it would take away the privilege of having those and they 15 do not have that in here at this time. 16 17 Councilmember Knight wondered if there is any restriction on how many hives and colonies they can 18 have. Mr. Dickinson indicated on two to five acres they would be allowed up to eight hives and on 19 lots larger than five acres, there would be no restriction on the number. 20 21 Councilmember Knight asked how close hives are together. Mr. Charles Sager, 3631 153rd, stated 22 his hives are set in a circle. He is a new beekeeper and has taken a course at the U of M on bee 23 keeping. He is doing what they have told him to do. Each hive is its own standing colony. 24 25 Councilmember Trude stated she noticed in the model ordinance the only time a fence is required is 26 when the bee hives are twenty-five feet from the property. She wondered if Mr. Sager could 27 comment on this because from what she has experienced bees are not hazardous. Mr. Sager stated he 28 was not able to review the ordinance the Planning Commission put together. The ordinance he 29 submitted as an example talks about having a fencing requirement because the overall thought was 30 that a beehive is not a nuisance in the way a pool is. He does have a fence around his because he 31 wants to be as moderately safe as he can and he has a wind block on two sides of it also. 32 33 Councilmember Trude stated she likes them adopting a simple ordinance having some restrictions, 34 looking at family safety and she thought they may have overdone it a little. Her only suggestion is 35 they look at having hives that are closer than fifty feet to a property line being surrounded by a hedge 36 or other barrier to assume a vertical flight pattern because if someone is further than fifty feet from a 37 property line you will not notice bees coming and going. Mr. Sager agreed. 38 39 Councilmember Trude stated she has generally not seen fences around hives in the country. She is 40 supportive of putting up a fence if someone is going to put hives close to the property line. 41 42 Councilmember Knight wondered if there is a possibility of children wandering into the hive area. 43 Mr. Sager indicated there is always that possibility but he does not have any children in his area to 44 worry about. The one request he would have is the ability to put and keep an electric fence around Regular Andover City Council Meeting Minutes - April 17, 2007 Page 5 1 the bee hives because there are serious problems with bears and the only thing that will keep them 2 out are electric fences and it is not something that can be added later because once a bear realizes 3 there is honey there, an electric fence will not stop them. 4 5 Councilmember Trude stated if an electric fence would be put inside a regular fence, it would stop 6 bears but would not harm children because the first fence would deter them. She thought they could 7 amend Item A on page 3 to say "all hives located closer than fifty feet to a property line have a 8 barrier" and she was fme with leaving the fencing on Item B if that is acceptable to Mr. Sager. Mr. 9 Sager indicated his hives are already fenced. 10 11 Motion by Jacobson, Seconded by Knight, to open the public hearing at 7:41 p.m. Motion carried 12 unanimously. 13 14 No one wished to address the City CounciL 15 16 Motion by Knight, Seconded by Orttel, to close the public hearing at 7:41 p.m. Motion carried 17 unanimously. 18 19 Motion by Trude, Seconded by Orttel, to approve the proposed code change, amending chapter 1, 20 Section 5-1d-2 Subdivision A, "All hives located closer than fifty feet to a property line shall be 21 . surrounded by a hedge or similar barrier". 22 23 Mayor Gamache wondered how tall Mr. Sager's fence is around his hives. Mr. Sager indicated he 24 has a six-foot wood barrier on two sides and a two-foot chicken wire with electric fencing and he 25 will have plantings all around it. He understands the electric fence will need to be removed. 26 27 Mayor Gamache stated Item 4 indicates "all fences shall conform with City code 12-7, Fences and 28 Walls. He wondered what criteria they are working from for this. Mr. Bednarz indicated just like 29 the typical residential fence, the maximum height would be 6 feet and they do require a permit for 30 fences and that would also apply. 31 32 Councilmember Jacobson would like the City Attorney and staff to look at the question he brought 33 up earlier. If they get a lot of complaints, because this is not just the larger lots in the rural area, this 34 could be in closer to City size lots and there is not a lot of mechanism here to deal with a lot of 35 complaints. He asked if they could come back later with information on how this could be handled. 36 City Attorney Baumgartner stated in the model ordinance it addresses this under Section 3, numbers 37 3.2 and 3.3, dealing with the possibility of this being declared a nuisance as welL Also under Section 38 6, which deals with inspection and Section 8, which deals with compliance, which puts in place a 39 mechanism by which if it is declared a nuisance, then what can the City do. Under Section 8, the 40 City would have the right to have the bees removed in the event of a nuisance. He noted he would 41 look at this further and get back to the CounciL 42 43 Motion carried unanimously. (ORD. 343) 44 Regular Andover City Council Meeting Minutes - April 17, 2007 Page 6 1 2 CONSIDER LOT SPLIT & REDEVELOPMENT PUD/13423 CROOKED LAKEBOULEVARD 3 4 City Planner Bednarz stated Dennis Steinlicht has applied to split his property along Crooked Lake 5 Boulevard into two urban residential lots. The existing house, built in 1946, would be removed and 6 two new houses built on the lots. The application is being reviewed using the newly-adopted 7 "Redevelopment PUD" code section 13-3-13. 8 9 Mr. Bednarz discussed the staff report with the CounciL 10 11 Councilmember Jacobson stated with this application the applicant has two house plans and if this 12 passes, they would be tied to those plans and could not change them. Mr. Dennis Steinlicht, 2766 13 133rd Lane, stated if there is a change, the City would need to approve it. 14 15 Councilmember Trude stated when she looked at the resolution, a lot of the conditions are in the 16 Whereas clauses and she wondered when they record these, do they record all the "Whereases" or is 17 it the "Now Therefore" information because the basis that they adopted this new ordinance was that 18 they had an unusual situation where it did not meet the normal requirements for a lot split so they 19 would allow a redevelopment PUD if it met criteria so don't they have to have findings or some kind 20 of affirmation in here that they have reviewed that ordinance and it complies for these reasons. City 21 Attorney Baumgartner indicated Councilmember Trude was correct with the Whereas. Those are the 22 findings that lead up to the conclusion which is the Now There For's. That is the findings. 23 24 Councilmember Jacobson indicated they are agreeing with the Planning Commission 25 recommendation. 26 27 Councilmember Knight indicated the street setback is 35 feet on the comer lot and he wondered if 28 that is to coincide with everything else. Mr. Bednarz indicated that is correct. Councilmember 29 Knight wondered if it would not be better to make it a 10 foot setback on both houses otherwise 6 30 feet is awfully close to the property line. Councilmember Trude indicated it is on the garage side and 31 allowed. 32 33 Mr. Jack N odle stated one of the questions that arose at the Planning Commission was that what they 34 are creating is a variance for the one lot on the comer; the other lot will be in complete accordance 35 with all requirements. The question was that the lot that met all of the requirements should not 36 necessarily be tied to the architectural approval process because there is not anything unusual about 37 that lot being created and that one should be able to have normal building requirements. 38 Councilmember Trude indicated the Council would not allow this property to develop as two if they 39 did not follow this. 40 41 Mr. Nodle wondered if they will have to come back for final approval on both homes or just the one 42 that the variance is created upon. Councilmember Orttel indicated staffwill oversee that. 43 44 Councilmember Trude thought it might be worthwhile to sketch a future deck or porch on these so Regular Andover City Council Meeting Minutes - April 17, 2007 Page 7 1 that it is in the plans so that in the future an issue does not come up. Mr. Noelle agreed. 2 Councilmember Jacobson thought they have to be careful because if they draw something in 3 indicating this as a possible future plan, the owner knows that he cannot just go out and build it. He 4 would have to come in and get a change at the City. They cannot promise something that cannot be 5 delivered. Councilmember Orttel noted when they would get a building permit, it would be 6 administrative. He thought if it was on the plan, the Council would not need to look at it again. 7 8 Mayor Gamache did not think there would be any issue with the backyard because they both met all 9 the setback requirements. 10 11 Motion by Knight, Seconded by Orttel, to approve the lot split. Motion carried unanimously. (RES. 12 R052-07) 13 14 Councilmember Jacobson indicated normally with a CUP, they have a Sunset clause and he 15 wondered if they should add this in. The other Councilmembers did not think this would be a big 16 issue because of the housing market at this time. 17 18 Motion by Jacobson, Seconded by Orttel, to approve the resolution for the conditional use permit. 19 Motion carried unanimously. (RES. R053-07) 20 21 22 CONSIDER SKETCH PLAN/OFFICE DEVELOPMENT/SWCORNERROUND LAKEBLVD 23 & 157TH A VENUE NW 24 25 City Planner Bednarz stated the applicant has requested an opportunity to revisit this sketch plan 26 with the Council. The Council previously reviewed this item at the December 5, 2006 meeting. The 27 applicant has provided updated materials and a letter to address the Council's comments from that 28 meeting. These materials and the minutes from that meeting are attached. Comments from the 29 Anoka Highway Department are also attached. 30 31 Mayor Gamache stated on the Highway issue with the County, they indicated they would be 32 supportive if the City pushed for a by-pass lane but they also indicated that it is very likely when this 33 road becomes divided, they will cut off the left turn into that complex. Mr. Bednarz indicated that is 34 correct and when County Road 20 is improved again., a median will be brought down past the 35 entrance to that site. 36 37 Mayor Gamache asked if the City knew on the ghost plat it shows an exit coming in from the next 38 lot, if this would be outside the possibility of the left turn blockage. Mr. Bednarz did not know what 39 level of accuracy they have shown on this concept plan but there is a double centerline and he could 40 not imagine the center median to be at that length but staffwould have to look at that closer. 41 42 Councilmember Jacobson understood the comer is what they are interested in now but they also 43 show two other parcels for possible future development. The ownership of the other two parcels 44 belong to someone else and he wondered if they have had discussions with them in regard to what Regular Andover City Council Meeting Minutes - April 17, 2007 Page 8 1 their vision is for the two parcels. 2 3 Ms. Sue Wagenstein stated they have talked to the owners of the parcels to the west and south and 4 neither one are in a dire need to sell right now. She stated the owners would be willing to consider 5 selling the property at some point. Both owners are aware of the ghost plat being presented and are 6 very supportive of it. 7 8 Councilmember Jacobson stated he noticed the drawing is lacking two thing: the space for the 9 storage ponds, which is indicated on another map along 157th, which would take out a number of 10 trees and another storage pond in the back left hand comer. Hestated the septic fields and an 11 alternate also do not show up. He wondered how they will fit all this on there. Councilmember 12 Trude wondered if they would need to have fire suppression also, where the buildings would need to 13 be sprinklered. Ms. Wagenstein stated they talked to fire protection regarding sprinklers for the 14 buildings and they would design a tank that would provide enough water for all four buildings and 15 they would locate it under one of the buildings. She stated they are confident there is enough space 16 for everything. She showed where the septic fields and ponding will be located. 17 18 Mr. Steve Hagen indicated the original plan was to locate the sanitary facility in the front along 157th 19 because if public utilities are ever provided for this site, they will be able to locate them and tap in 20 fairly easily. 21 22 Mayor Gamache stated the concern he has on 157th Avenue is what the County indicated in their 23 letter. He asked if their plan is to purchase more property to the west to provide access when the 24 median goes in. Ms. Wagenstein indicated there is no purchase agreement with the property owner 25 to the west but it is a possibility and she believes the City is agreeing to grant the access in that 26 location. There might be a median there at some time. Their feeling is that they are confident it will 27 work because this will not be a retail location. They have presented this as a destination location, an 28 office building. They feel that based on the type of professional office, it will be a destination spot 29 and really should not deter people and should not be an issue for them. 30 31 Councilmember Knight thought this development seemed to be tight with the street going through 32 and he wondered if there is enough room for two way traffic. Mr. Hagen indicated they did not have 33 the exact specifications but their engineers have laid this out according to City standards. Mr. 34 Bednarz indicated this would meet the City's standards, which is 24 feet. 35 36 Councilmember Trude indicated if the Council allows them to do this project and they let them have 37 proof of parking and not build that whole line on the north or any of the excess spots, this would 38 preserve green space until parking is needed in the future. Ms. Wagenstein indicated that would 39 work for them. 40 41 Ms. Wagenstein indicated they are proposing one-story buildings. Councilmember Jacobson 42 indicated they would save space if they made the buildings two stories. Ms. Wagenstein stated they 43 could consider this but most professionals want one story offices. 44 Regular Andover City Council Meeting Minutes - April 17, 2007 Page 9 1 Mayor Gamache thought this would be a good fit in this comer because it will be a lot less traffic and 2 spaced out nicely. He wondered with the Rural Reserve if they are fixed on Round Lake Boulevard 3 being the barrier that stops them from bringing sewer across that road. Mr. Bednarz stated at the 4 time that trunk line is designed they would need to take this site along with the Hugh's Industrial Site 5 and any other places you would want to service into consideration. 6 7 Councilmember Trude wondered if they would be able to preserve some of the trees along the comer 8 because that would really help the people to the north keep the rural area image. Mr. Bednarz stated 9 the County does have the authority to require trees to be cleared from their right-of-way. He stated 10 when the County comes to reconstruct County Road 20, that is when all of the trees in the site line 11 will be cleared. 12 13 Mayor Gamache stated in the letter from the County, it said, "They have prepared a concept plan 14 depicting the right turn lane and the by-pass lane construction." He wondered if they could request 15 this from them. Mr. Bednarz indicated this was shown in the staff report and he believes the 16 developer has a copy also. 17 18 Mayor Gamache stated it is likely that both comers will get developed commercially. Ms. 19 Wagenstein indicated the residents are sensing that and they are very supportive of what they are 20 proposing because it could be a lot worse. 21 22 Councilmember Trude likes what the applicants are proposing and it could potentially attract some of 23 the business owners working at home to move into a nicer office setting. Councilmember Knight 24 thought this is a good plan but thought the septic system needs to be reviewed further. 25 26 Councilmember Jacobson thought this would look nice but is probably premature and he would 27 rather see this wait for a couple of years and see what goes across the street. He thought this is a 28 leapfrog from any place else and would mean they would need to change the wning, Compo Plan and 29 many things to accomplish what they want. While he is not adverse to the design and what the 30 buildings look like, he thought it was a little premature. 31 32 33 AWARD BID/06-37/161ST AVENUE NW & CRANE STREET NW/INTERSECTION 34 IMPROVEMENTS 35 36 The Council is requested to receive bids and award the contract for intersection improvements for 37 Project 06-37, 161 sl Avenue NW & Crane Street NW. 38 39 Mr. Dickinson indicated he had this item removed because he had to get clarification from the City 40 Engineer who is out of town but was available by phone to give his impression on the information 41 they received from the County today. He stated they did negotiate with the Highway Department this 42 afternoon on that condition and they are willing to remove the condition that would have created 43 some cost to the project but that was conditioned upon a particular letter from the City Engineer to 44 the County. He was able to clarify with Mr. Berkowitz that he is willing to submit that letter so he Regular Andover City Council Meeting Minutes - April]7, 2007 Page 10 1 does recommend the Council approve this item as presented. 2 3 Mr. Dickinson explained to the Council what the comment was from the Highway Department. 4 5 Motion by Orttel, Seconded by Knight, to approve the resolution accepting bids and awarding the 6 contract to Rum River Contracting in the amount of$143 ,549.48 for intersection improvements for 7 Project 06-37, 161 st Avenue NW & Crane Street NW. Motion carried unanimously. RES. R054-07) 8 9 10 APPROVE HOME OCCUPATION CODE ENFORCEMENT POLICY 11 12 At the Council workshop of March 27, 2007 the staff was directed to be proactive in the enforcement 13 of the City Code related to home occupations. This report is to establish the policies that the Council 14 wants staff to follow in this code enforcement endeavor. 15 16 Councilmember Jacobson stated he was looking at Item 3, and he did not think that was exactly what 17 they were talking about. They were talking about the inspection only of those home owners who 18 were habitual law breakers or were very difficult to reach compliance with and they would have staff 19 come out and make sure they complied and got things on time and that was not for every single home 20 that has a home occupation. Councilmember Orttel thought the intent was for home occupations that 21 were approved. Mr. Dickinson stated part of the process is they will create the database of all known 22 home occupations, they will send out letters to all known home occupations to assure that they are in 23 compliance with the home occupation code. 24 25 Councilmember Orttel wondered if that would include someone with a tax office. Councilmember 26 Trude thought that was invasive. Councilmember Orttel stated those are all permitted by ordinance. 27 Mr. Dickinson stated part of this would be tracking new businesses. They would get a list through 28 the Secretary of State's Office and go through the list, send a letter out and indicate they are aware of 29' the business and to certify they are one of the compliant businesses and if that is the case, they will 30 likely not have an inspection. If there are some not in compliance with'the Code, they would 31 probably be inspected. 32 33 Motion by Jacobson, Seconded by Orttel, to accept this as the policy/process used by staff to bring 34 Andover home occupations into conformance with the existing City Code. Motion carried 35 unanimously. 36 37 38 SCHEDULE EDA MEETING 39 40 Motion by Jacobson, Seconded by Trude, to schedule an EDA meeting for May 1,2007 at 6:00 p.m. 41 Motion carried unanimously. 42 43 44 SCHEDULE MAY WORKSHOP Regular Andover City Council Meeting Minutes - April 17, 2007 Page 11 1 Motion by Trude, Seconded by Ortte1, to schedule a Special Council Workshop for May 22, 2007 at 2 6:00 p.m. Motion carried unanimously. 3 4 5 ADMINISTRATOR REPORT 6 7 City Administrator Dickinson updated the Council on the administration and city department 8 activities, meeting reminders, and legislative activity. ' 9 10 11 MAYOR/COUNCIL INPUT 12 13 (YMCA Donation) - Mayor Gamache stated at the YMCA, the City received a plaque for their 14 $4,000 donation to the Y Partners for the swimming. They recognized that as part of their Y Partners 15 Program and they reached their goal of $55,000 raised this year for scholarships for needy people 16 who wish to join the YMCA. 17 18 19 Motion by Knight, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting 20 adjourned at 8:46 p.m. 21 22 Respectfully submitted, 23 24 Susan Osbeck, Recording Secretary CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: May 1, 2007 INTRODUCTION Attacbed are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $93,933.16 on disbursement edit lists #1 - #3 from 04/20/07 to 04/26/07 have been issued and released, Claims totaling $50,728.31 on disbursement edit list #4 dated 05/01/07 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUIRED The Andover City Council is requested to approve total claims in the amount of $144,661.47. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, 'zL?5~ Lee Brezinka Attachments: Edit Lists ~~ o~ >0 ~Q ~z --- ~ ...... m ...... ~ (l)'-+-< _0 .nO C\l~ ~~ ~] tI:lU ~ ~ =2 o ;:j 8 S' ~8 ~ "., o Q,; r-- o o ~ <oN " :;:, :So t:: .0-0 ~ ~ CI:; "i: ::>~ ... '" = .. .. ~ .. ~ o Z .;; " :0 " " Ul :t ~ .. ... .Q e = z - - Q,iN u_ "'N " , ;:>0 0"0 "0 mo -,,9 u_ ~::; Uo - '" '" <: .. - .. 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E c U c.. ..:: CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Resolution - Snow and Ice Control Policy DATE: May 1, 2007 INTRODUCTION At the April 19th Council workshop meeting, the City Council reviewed a number of Public Works and Maintenance Policies. This report provides for the formal adoption of the Snow and Ice control Policy. DISCUSSION It is important for cities to have maintenance policies for activities handled by its Public Works Departments. Policies help with the planning the appropriate use of City resources, establish priorities for work and provide an explanation as to how the City will perform maintenance. ACTION REOUESTED The Council is requested to approve the attached resolution approving the City of Andover Snow and Ice Control Policy. -- Attachments CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE CITY OF ANDOVER SNOW AND ICE CONTROL POLICY WHEREAS, the City of Andover is a political subdivision and local government unit of Minnesota organized/operating under the laws of the State of Minnesota; and WHEREAS, the City of Andover recognizes the significance of having sound policies in place for City operations; and NOW THEREFORE, BE IT RESOLVED that the City of Andover hereby approves the attached Snow and Ice Control Policy regarding the efficient and timely removal of snow and control of ice in the City of Andover. Adopted by the City Council of the City of Andover this Mav ,2007. 1st day of CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk City of Andover . Snow Removal and Ice Control Policy 1. Purpose and Need For Policy The City of Andover, being a growing City needs to annually review and adopt a policy regarding efficient and timely removal of snow and control of ice in order to best provide safe travel for. the greatest number of persons. This policy outlines the responsibility within the Public Works Division in order to accomplish this goal. 2. Policy Each year the Public Works Division prepares a map of the City showing public streets, trails, and sidewalk system. The map is then divided into routes for the purpose of snow and ice control. Within each of these areas, starting points will be rotated on all routes so no one will be plowed last every time. Operators will concentrate on higher volume streets within their routes to ensure they have provided access for emergency fIre, police and medical services. The City, however, does not guarantee bare, dry pavement after each snowfall or that streets will be totally free of ice and snow or driving hazards common to Minnesota winter weather. City streets will generally be plowed within 24 hours from the start of a 2" or more snowfall. This requires 10 -12 hours of plow operations for a normal snowfall of 2" to 6". Delays may occur due to equipment breakdowns and/or extreme weather conditions. r 3. Procedures The Public Works Division along with the assistance of the Anoka County Sheriff's Department monitor street conditions. If conditions warrant attention, the Street Supervisor or designee will notify Public Works personnel in accordance with Public Works schedule for emergency call outs. 4. Commencement of Snow and Ice Operations a. Snow accumulations of 2" or more will warrant full snowplowing operations. b. Drifting of snow may warrant commencement of full snowplowing operations depending upon conditions. c. Icing of pavements may warrant full salting or sanding operations depending upon extent and conditions. Snow and ice control operations .are expensive and involves the use of limited personnel and equipment. Consequently snowplowing operations will not generally be conducted for snowfall of less than 2 inches, unless drifting of snow has created hazardous travel conditions. 5. How Snow Will Be Plowed Snow shall be plowed in a manner as to minimize any traffic obstructions. The center of the roadway will be plowed fIrst. The snow shall be pushed from left to right, with the discharge going onto the boulevard area of the right-of-way. It is the departmental goal to have the Updated: 4/07 entire street system cleaned after a "typical" snowfall in approximately 10 -12 hours. Depending on snowfall conditions, duration of the storm and equipment breakdowns, clean up operations can fluctuate. 6. Use of Salt Brine and Granular Salt The City is concerned about the effect salt has on the environment and will limit its use for that reason. Therefore, it is City policy to scrape the street surface with underbody plows and then utilizes liquid salt brine sprayed onto the street surface along with granular salt. This provides for traction, but is not intended to provide bare pavement during winter driving conditions. The salt application is generally spread down the centerline of the roadway and limited amounts in cul-de-sacs with larger concentrations at intersections, curves, steep grades and high volume roadways. The City cannot be responsible for damage to grass caused by the salt mixture and therefore will not make repairs or compensate residents for salt damage to turf, plantings or trees in the street right-of-way. 7. Suspension of Operations Generally, operations shall continue until all roads are passable. Widening and clean up operations may continue immediately or on the follow working day depending upon conditions and circumstances. Safety of employees and the public is important; therefore, plowing operations may be halted once employees have worked 14 -16 hour shifts. Employees will be encouraged to take a IS-minute break for every 4-S hours worked. Employees will be required to meet with a supervisor after 14 hours to determine if the employee can continue or if the employee should have a minimum of eight hours of off duty rest time at an appropriate location. Depending on the extent of the storm employees from all Public Works Departments, City Hall and Community Center may be called upon to help clean up the affects of the storm. Non-union supervisory staff may also assist in the storm clean up effort in an attempt to lend a "helping hand" and to work together with union staff as a "team". Operations may be suspended during periods oflimited visibility. Any decision to suspend operations shall be made by the Public Works Management staff and shall be based on the conditions of the storm. The City will continue to provide access for emergency fIre, police and medical services during a major snow or ice storm. 8. Stake Curbs For Snowplowing When the streets are covered with snow, it is almost impossible for the snowplow operator to determine the edge of the road, especially curbs. Residents are encouraged to stake the edge of curbs with stakes supplied by the Public Works Division. 9. Work Schedule for Snowplow Operators Snowplow operators will be expected to work eight-hour shifts. In severe snow emergencies operators may be required to work in excess of eight-hour shifts. However, because of budget and safety concerns, no operator shall work more than a 16-hour shift in any 24-hour period. Operators will be given a one-hour lunch break within every eight hours worked. After a 16- Updated: 4/07 hour day, operators will be given an eight-hour rest period before returning to work. In their absence the operator can be replaced if additional qualifIed personnel are available. 10. Parking on City Streets City Ordinance, Title 6 Chapter 2 prohibits parking on any City street between the hours of 1:00 a.m. and 6:00 a.m. from November 1st to AprillSthor anytime after a 2" snowfall in which there is no parking until the streets have been fully plowed. Parking Ordinance signs have been placed at all major thoroughfares and major arterial street intersections entering the City to help remind residents of this ordinance. 11. Placing Snow on a Public Roadway Minnesota State Statue 160.21,160.271S and 169.42 prohibit depositing of snow and ice onto public roadways. Placing snow onto a public roadway can subject a person to civil liability if a road hazard, such as slippery area, frozen rut or bump occurs and causes a traffic accident. 12. Property Damage Snow plowing and ice control operations can cause property damage even under the best of circumstances and care on the part of the City. The major types of damage are to improvements in the City right-of-way, which extends approximately lO'to IS' beyond the curb. The intent of the right-of-way is to provide room for snow storage, utilities, sidewalks and other City uses. However, certain private improvements such as mailboxes are required within this area. Therefore, the City will cooperate with the property owner to determine if damage is the responsibility of the City or if the responsibility shall be that of the property owner. At the City's discretion, we will repair a mailbox or reimburse the resident up to $30.00 for damage. The City accepts responsibility for mailboxes, which are allowed to be placed in the road right-of-way if the damage was caused by physical contact of a plow blade, wing or other piece of equipment. Mailboxes should be constructed sturdy enough to withstand snow rolling off a plow or wing; therefore, damage resulting from snow is the responsibility of the resident. Damage to fences, irrigation systems, trees or other private iniprovements will not be repaired or replaced by the City if they are in the right-of-way. Lawns that are scraped or gouged by City equipment will be repaired by top dressing and seeding the following spring. Residents are responsible to assist by watering these areas after being repaired. In instances where there is disagreement as to the source of the damage and responsibility, the City shall determine the responsibility. 13. Driveways One of the most frequent and biggest problems in snow removal from public streets is the snow deposited in driveways during plowing operations. Snow being accumulated on a plow blade has no place to go but into driveways. Plow operators make every attempt to minimize the amount of snow deposited in driveways, but amounts can still be signifIcant. Based on priorities and staffmg levels, City personnel do not provide driveway clean up. Possible exceptions are at the discretion of department management in emergency situations. Updated: 4/07 14. How to Keep Your Driveway Entrance from Filling with Snow Throughout the winter months, State, County and City snowplow crews will be out clearing highways, roads and streets during and after each snowfall. Homeowners and other property owners will be clearing their driveways at this same time. Many times while property owners are clearing their driveway a snowplow will go by and fIll in the end of the freshly cleared driveway with snow from the street. This is not intentional, but there are ways this inconvenience can be minimized. The diagram below shows how you can clear snow around the end or your driveway opening to reduce the possibility you will have to do more re-clearing after the snowplow goes by on the road next to your driveway. The idea is to place as much snow as possible when clearing your driveway, in the direction of travel downstream on your side of the roadway. Next is to clear an area upstream from your driveway opening to form a "pocket" for the snow from the roadway to go into instead of at the end of your driveway. The result is more of the snow accumulation from clearing the roadway will go into this open pocket area and less at the end of your driveway. A note of caution is in order; please be extremely careful when working next to the roadway especially when snowplowing operations are in progress. Place ori2inahnow from end or dri'fewa)' on this side b Clear thi$: area of SDOW at end Qf dri\'eWay to form an Qpelling for snow frQm road to go into Oear this area of snow al end Ilf driveway to form an llJIeniog for snow frQm road to go into 0, Place original sno\\' from end of drivcw~' on this side 15. Mail Delivery Snowplow operators make every effort to remove snow as close to the curb line as practical and to provide access to mailboxes for mail delivery. However, it is not possible to provide perfect conditions and minimize damage to mailboxes with the size and type of equipment the City operates. Therefore, the fInal cleaning adjacent to mailboxes is the responsibility of each resident. Residents are encouraged to check with the Postmaster for correct installation procedures for mailboxes. Updated: 4/07 16. Fire Hydrants Fire hydrants are critical to minimize the potential losses involved in any fIre. Residents are encouraged to assist the City by clearing hydrants near their property. If possible, they should be cleared fIve (S) feet on each side to allow Fire Department access. 17. Garbage/Recycling Efficient snowplowing requires that garbage and recycling containers be accessible for pick up and be placed off the street to allow for snow removal. The containers may have to be placed in the driveway to meet both of these requirements. It is the responsibility of the resident to see that containers are not in the way of the snowplow and is also in a spot accessible for garbage and recycling trucks. 18. Sidewalk and Trails The City is responsible for plowing snow from designated sidewalk and trail systems. This however does not include all sidewalks. City sidewalk and trail snowplowing begins as soon as possible after all City streets have been plowed. Sidewalk and trail plowing will occasionally not be started until the following workday. This will be determined by the severity of the weather, personnel and equipment. Sidewalks and trails are cleared of accumulated snow but will not be maintained to a "clean pavement" condition. 19. Parking Lots The City is responsible for snow and ice removal of City facility parking lots. These facilities include: . City HaIVSenior Center Complex . All three Fire Stations . Water Treatment Plant . Andover Community CenterNMCA . Public Works Facility . City Park parking lots as listed: Hawkridge Park, Pleasant Oaks Park, Hidden Creek North Park, Prairie Knoll Park, Fox Meadows Park, Kelsey Round Lake Park, Andover Station North Park, Crooked Lake Boat Landing, Lions Park, Shadowbrook Park, Wild Iris Park, City Hall North Park. . Driveways for 9 Sanitary Sewer Lift Stations . Driveways for 9 City Well House Locations . Water Tower Driveways (2) The City does not guarantee these parking lots and driveways will be free from driving and walking hazards common to Minnesota winter weather and may be partially covered with snow and/or ice. 20. Complaints Complaints regarding snow and ice control or damage shall be taken during normal working hours and handled in accordance with normal City operating procedures. Complaints involve Updated: 4/07 access to property or problems requiring immediate attention shall be handled on a priority basis. Response time should not exceed 24-hours for most complaints. It should be understood that complaint responses are to ensure that provisions of this policy have been fulfIlled and all residents of the City have been treated uniformly. It is the City's intention to log all complaints and upgrade this policy as necessary in consideration ofthe constraints of our resources. Please call the Public Works Division at 763-7SS-8ll8 or fIll out an on-line comment at www.ci.andover.mn.us to register a complaint. Updated: 4/07 CITY OF NDOVE @) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Resolution - Street Sweeping Policy DATE: May 1, 2007 INTRODUCTION At the April 19th Council workshop meeting, the City Council reviewed a number of Public Works and Maintenance Policies. This report provides for the formal adoption of the Street Sweeping Policy. DISCUSSION It is important for cities to have maintenance policies for activities handled by its Public Works Departments. Policies help with the planning the appropriate use of City resources, establish priorities for work and provide an explanation as to how the City will perform maintenance. ACTION REOUESTED The Council is requested to approve the attached resolution approving the City of Andover Street Sweeping Policy. Attachments CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE CITY OF ANDOVER STREET SWEEPING POLICY WHEREAS, the City of Andover is a political subdivision and local government unit of Minnesota organized/operating under the laws of the State of Minnesota; and WHEREAS, the City of Andover recognizes the significance of having sound policies in place for City operations; and NOW THEREFORE, BE IT RESOLVED that the City of Andover hereby approves the attached Street Sweeping Policy related to efficient and timely street sweeping in the City of Andover and compliance with best management practices for storm water control. Adopted by the City Council of the City of Andover this Mav ,2007. 1st day of CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk The City of Andover Street Sweeping Policy 1. Introduction The City of Andover believes that it is in the best interest of the residents for the City to assume basic responsibility of sweeping City streets. Reasonable sweeping is necessary for vehicle and pedestrian safety, water quality issues and environmental concerns (NPDES Requirements). The City will provide such services in a cost-effective manner, keeping in mind safety, budget, personnel and environmental concerns. The City will use City employees, equipment and/or private contractors to provide this service. Completion dates are dependent on weather conditions, personnel and equipment availability. The Street Maintenance Supervisor or his/her designee will be responsible for scheduling of personnel and equipment. 2. When Will the Citv Perform Street SweeDine: ODerations? A. Spring sweeping of snow and ice control aggregate will begin when streets are significantly clear of snow and ice, usually late March or early April, after the risk of late snowfall has passed. Spring sweeping is typically completed by June 1 st. B. Seal coating is a surface application of an asphalt emulsion followed by a layer of small rock that protects the pavement from the deteriorating effects of sun and water plus it provides increased surface friction. Seal coat sweeping will commence two days after application of sealcoat and will be completed within seven days of application. C. Fall sweeping will commence late August or early September and typically is completed by October 15th. Areas with extensive foliage will be swept after most of the leaves have fallen. D. Storm water quality areas will be swept on a priority throughout the year. E. EnvironmentaI/general sweeping will be performed on an as needed basis. F. Bituminous milling recovery sweeping will be performed within two (2) days of a grinding, milling or cracksealing operation. G. Erosion/siltation dirt and debris cleanup from construction projects is the responsibility of the developer, contractor or property owner. Except in cases of emergency the streets shall be cleaned and swept the same day if any of the situations above should happen. Upon notification the street is cleared as soon as possible. In an emergency the City may sweep the street and the responsible party will reimburse the City for all associated costs. H. Tree trimming and pruning areas will be swept at the end of each day of the trimming operation. Updated: 4/07 1. Citizen request for sweeping will be evaluated and the Street Maintenance Supervisor will determine the priority. 3. How Will Streets Be Swent? Sweeping is a slow process with average gutter line speeds for the first sweeping in spring that can be as slow as 2 to 3 miles per hour. The City will sweep with its own equipment and manpower, unless contract services are also required. Normally centerlines are swept after gutter lines are cleaned. Equipment may include mechanical, vacuum or regenerative air sweepers. 4. Priorities The City has classified City streets based on the street function, volume, impact on water quality and environment, and the importance to the welfare of the community. Accordingly sweeping routes will be designed to provide the maximum possible benefit to higher volume and water quality sensitive areas. See attached maps or routes. 5. Weather Conditions Sweeping operations will be conducted when weather conditions permit. Factors that may delay sweeping operations include, temperatures below 320, wind, rain, snow and frozen gutter lines. 6. Work Schedule Sweeping operations are performed in conjunction with and can be impacted by the other maintenance operations. Sweeping operations will normally be conducted Monday - Friday, from 7:00 a.m. to 3:30 p.m. Extended workdays and shift changes may be utilized for spring cleanup or emergency sweeping to provide maximum efficiency. For safety reasons, no operator shall work more than a twelve-hour shift in any twenty-four hour period. 7. Sidewalks and Trails The City will sweep trails and sidewalks on collector and arterial streets once in the spring after the snow season has passed and are clear of snow and ice or on an as need basis. 8. Safetv Sand, and seal coat rock, or other dirt and debris on the street can create a potentially dangerous condition for vehicles, motorcyclists, bicyclist and pedestrians. It would not be practical or effective to sign all streets for potential dangerous conditions. During seal coat or milling operations, warning signs indicating loose rock will be placed on each end of collector and arterial streets or other appropriate areas where needed. These signs will remain in place until the street has been swept. Employees will follow all work rules, OSHA regulations, and Federal and State laws to ensure a safe sweeping operation. 9. Miscellaneous Other policies, procedures, maps, and routes associated with street sweeping operations. Updated: 4/07 @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Resolution - Pothole Repair Policy DATE: May 1,2007 INTRODUCTION At the April 19th Council workshop meeting, the City Council reviewed a number of Public Works and Maintenance Policies. This report provides for the formal adoption of the Pothole Repair Policy. DISCUSSION It is important for cities to have maintenance policies for activities handled by its Public Works Departments. Policies help with the planning the appropriate use of City resources, establish priorities for work and provide an explanation as to how the City will perform maintenance. ACTION REOUESTED The Council is requested to approve the attached resolution approving the City of Andover Pothole Repair Policy. -- Attachments CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE CITY OF ANDOVER POTHOLE REPAIR POLICY WHEREAS, the City of Andover is a political subdivision and local government unit of Minnesota organized/operating under the laws of the State of Minnesota; and WHEREAS, the City of Andover recognizes the significance of having sound policies in place for City operations; and NOW THEREFORE, BE IT RESOLVED that the City of Andover hereby approves the attached Pothole Repair Policy related to efficient and timely repair of potholes in the City of Andover. Adopted by the City Council of the City of Andover this Mav , 2007. 1st day of CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk City of Andover Pothole Repair Policy 1. Introduction The City of Andover believes it is in the best interest of the residents to do the maintenance of City streets. An important part of street maintenance is the repair of potholes. The City will repair potholes in a safe and cost effective manner, keeping in mind safety, budget, personnel, and environmental concerns. The City will use City employees, equipment and/or private contractors to provide this service. Pothole repair is part of the cities overall pavement management program. 2. Application This policy applies to City streets. It does not apply to other government roads that go through the City unless there is a specific agreement between the City and the other governmental agency. 3. When will the City Repair Potholes The Street Maintenance Supervisor will decide when to conduct pothole repairs. The Street Maintenance Supervisor or the Street Department Leadperson will inspect the City streets once a year. Crew Repair The City is broken into nine (9) zones, which crews will be assigned in an area to repair any potholes in the area. When this area is completed crews will move unto the next area that would need repair. There will be two crews that will accomplish the repairs in these areas. The first crew will be using a spray patch unit that will inject the patch into the pothole mechanically. This type of repair does not create any street closings or blockages. The second crew will cut out bad sections ofthe street and replace with new asphalt, which at times will cause the street to be temporarily closed. Each street will be inspected at a minimum of once a year depending on available resources and factors such as weather and other street work that needs to be done. Response to complaints or accidents A crew will be sent out to inspect any street when the City receives a complaint or notice of an accident or damage involving a pothole. 4. Criteria for Pothole Repair Not every imperfection in a street surface is necessarily considered a pothole in need of repair. The general criteria for repair will be a pothole that is 2 inches or more deep and over 5 inches in diameter. The Street Supervisor or his designated employee will have discretion to decide if a condition is a pothole in need of repaIr. 5. How will Potholes be Repaired Potholes will be repaired temporarily during cold weather with a cold mix or other means. During cold weather, the repairs will be limited to those determined to be hazardous for motor vehicles. In warmer weather and when hot asphalt mix is available, larger potholes will be cut out and the asphalt will be replaced. On all other potholes or depressions a spray-patching unit will be used. In this type of operation the asphalt mix is sprayed into the pothole or depression and the traffic will continue to flow. 6. Priorities and Schedules for Streets Where Potholes will be Repaired The City has classified City streets based on the street function, traffic volume, and importance to the welfare of the community. The City will repair those streets first that are high volume and high speed routes that connect major sections of the City and provide access for emergency fire, police, and medical servIces. The City will then work through the nine (9) zones of the City, so that no zone of the City will be neglected during the maintenance repair process. The last priority would be preventive maintenance of City parking lots. 7. Weather Conditions Pothole repairs will be conducted only when weather conditions do not limit the ability to perform the work or when such work would not endanger the safety of City employees and equipment. Factors that may delay repairs are cold temperatures, rain, snow, and ice conditions. 8. Documentation Workers will document all street repairs to potholes that are made under this policy. Records will not necessarily identify each individual pothole, but may show the general street location where repairs were made. 9. Warninl!s Sil!ns or Devices If the City knows of a pothole in a street and is not able to repair it, crews will determine if warning signs or devices should be used. Factors that will be examined will be the location of the pothole, how dangerous it is, and whether a warning sign or device would be effective. pothole policy Rev. 04/25/07 @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Resolution - Sidewalk/Trail Inspection and Maintenance Policy DATE: May I, 2007 INTRODUCTION At the April 19th Council workshop meeting, the City Council reviewed a number of Public Works and Maintenance Policies. This report provides for the formal adoption of the Sidewalk/Trail Inspection and Maintenance Policy. DISCUSSION It is important for cities to have maintenance policies for activities handled by its Public Works Departments. Policies help with the planning the appropriate use of City resources, establish priorities for work and provide an explanation as to how the City will perform maintenance. ACTION REOUESTED The Council is requested to approve the attached resolution approving the City of Andover Sidewalk/Trail Inspection and Maintenance Policy. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE CITY OF ANDOVER SIDEWALK/TRAIL INSPECTION AND MAINTENANCE POLICY WHEREAS, the City of Andover is a political subdivision and local government unit of Minnesota organized/operating under the laws of the State of Minnesota; and WHEREAS, the City of Andover recognizes the significance of having sound policies in place for City operations; and NOW THEREFORE, BE IT RESOLVED that the City of Andover hereby approves the attached Sidewalk/Trail Inspection and Maintenance related to efficient and timely inspection and maintenance of sidewalks and trails in the City of Andover. Adopted by the City Council of the City of Andover this Mav ,2007. 1st . day of CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk SidewalkITrail Inspection and Maintenance Policy 1. Introduction The City of Andover has twenty-three and a quarter (23 Y..) miles of sidewalks and trails. Public sidewalks or trails may vary in age and quality of condition. Not every inequality or irregularity in the surface of the way rises to the level of a defect. The City recognizes that some sidewalk or trail conditions can create unreasonable hazards for pedestrians and other users. The City does not have unlimited employee or fInancial resources and cannot reasonably replace all sidewalks needing replacement and repair. Sidewalk or trail replacement and repair can be costly. Comprehensive sidewalk or trail surveys are expensive and require the use of limited City personnel and other resources. Under appropriate circumstances, such as damage caused by a property owner all of the cost of sidewalk or trail replacement shall be passed to the responsible party. Accordingly, the City and Public Works Division must exercise both discretion and professional judgment in determining whether and when sidewalks or trails need to be replaced or repaired. The City expects it's agents, employees, and City offIcials will exercise discretion in identifying conditions requiring replacement and repair and in the scheduling and establishing priorities for such replacement and repair. 2. Sidewalk Inspection Procedures The Public Works Superintendent and City Engineer shall establish procedures for regular sidewalk or trail inspections. Those procedures will include: A. An initial citywide sidewalk and trail survey to be completed by September of 2007. B. A schedule for routine sidewalk and trail inspections on an annual basis (completed by September of each year) for repair and replacement the following year. C. Establishing criteria for determining whether a particular sidewalk condition is in need of replacement or repair. Those criteria will include, but not necessarily be limited to, a deviation or difference in elevation greater than 3/4 inch, as determined at the time of inspection. 3. Sidewalk Maintenance Policv Upon completion of the initial sidewalk or trail survey, the Public Works Superintendent and City Engineer shall establish a replacement and repair schedule. This schedule is subject to modifIcation based both on sidewalk or trail conditions and the availability of resources for sidewalk or trail replacement and repair, The sidewalk or trail replacement and repair schedule will: A. Divide the City into sections or otherwise prioritize replacement ofthe sidewalks identifIed as needing replacement or repair so all sidewalks or trails identifIed in the initial sidewalk and trail surveyor annual inspection as needing replacement or repair are replaced or repaired by September of the following year. B. Take into consideration and weigh the following factors; 1. Sidewalk or trail location and amount of pedestrian traffIc 2. Proximity of sidewalk or trail identifIed as needing replacement or repair to other sidewalks or trails also needing replacement or repair 3. The nature and severity of the condition needing replacement or repair 4. The City budget for replacement or repair of sidewalk or trail S. Whether or to what extent the cost of repair can be recovered from the responsible party. 6. Availability of employees, equipment, and other resources for sidewalk ot trail replacement or repair 7. Public safety 8. History of prior accidents or complaints 9. Schedules of independent contractors and work necessary to prepare bids and bid specifIcations if work is to be performed by independent contractors. 4. Sidewalk or Trail Maintenance Policy City employees will be responsible for removing snow from sidewalks or trails that abut city-owned buildings or parking lots. Commercial business associations will plow sidewalks or trails that abut their association property. The Public Works Superintendent and City Engineer will identify annually on a snow removal map sidewalks and trails from which the City will make reasonable effort to remove ice and snow. 5. Review and Modification of Policy The City Council may modify or clarify this policy at any time. The City Council has delegated responsibility or authority to the Public Works Superintendent and City Engineer for development and implementation of any portion of this policy. 6. Review of Policv The Public Works Superintendent and City Engineer will keep on fIle, comments and complaints received regarding this policy. The policy will be reviewed periodically; Any review will consider comments and complaints since the last review and any other factors affecting the policy or its implementation. 7. Effective Date of Po lie v This shall be effective as of the date the City Council approves the policy. Modifications of the policy shall be effective on the date said modifications are approved by City Council resolution or the date City employee or official (with authority granted by the City Council) has approved the policy modifIcation or change. Updated: 4/07 (j) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Resolution - Sanitary Sewer Maintenance Policy DATE: May I, 2007 INTRODUCTION At the April 19th Council workshop meeting, the City Council reviewed a number of Public Works and Maintenance Policies. This report provides for the formal adoption of the Sanitary Sewer Maintenance Policy. DISCUSSION It is important for cities to have maintenance policies for activities handled by its Public Works Departments. Policies help with the planning the appropriate use of City resources, establish priorities for work and provide an explanation as to how the City will perform maintenance. ACTION REOUESTED The Council is requested to approve the attached resolution approving the City of Andover Sanitary Sewer Maintenance Policy. Attachments CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE CITY OF ANDOVER SANITARY SEWER MAINTENANCE POLICY WHEREAS, the City of Andover is a political subdivision and local government unit of Minnesota organized/operating under the laws of the State of Minnesota; and WHEREAS, the City of Andover recognizes the significance of having sound policies in place for City operations; and NOW THEREFORE, BE IT RESOLVED that the City of Andover hereby approves the attached Sanitary Sewer Maintenance policy related to efficient and timely maintenance of the sanitary sewer system in the City of Andover. Adopted by the City Council of the City of Andover this . Mav ,2007. 1st day of CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US SANITARY SEWER MAINTENANCE POLICY 1. Purpose The purpose this policy is to provide the City of Andover's procedures for maintaining its sanitary sewer system in accordance with the administrative rules regulating the capacity, management, operation and maintenance (CMOM) of the municipal wastewater system. These procedures are necessary to prevent sewer backups into homes, businesses and the natural environment. Maintenance also protects and extends the life of the city's sanitary sewer system. The City will provide such maintenance in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The City will use city employees, equipment and/or private contractors to conduct this maintenance. 2. Routine Maintenance and Inspection A. Sanitary Sewer Lines 1. Scope of City's Responsibility - The City will maintain the city's sanitary sewer lines. Private property owners are responsible for the maintenance of the private lines from the city's main line to any buildings. 2. Schedule - The City will clean every city sanitary sewer line every 4 to 6 years. 3. Problem Area - This is defined as an area that has had a sewer backup, blockage or a known problem such as grease accumulation or shallow slope. These areas will be inspected and cleaned twice a year. If it is found the problem no longer exists, it will be put back on a regular schedule for cleaning. 4. Equipment - Lines will be cleaned with a Vac/Jet machine. The equipment used with this machine depends upon the location, type of line and if there are any known problems with the line. 5. Television inspection - The lines will be inspected by television camera every 5 to 10 years. Any lines that are located on a street where a street maintenance project is planned will be inspected prior to those projects. The city will also use the camera to inspect any sewer lines in a new development before the city accepts those lines as city lines. Camera inspection will also be available to inspect lines where there are possible problems. 6. Visual inspection - The lines will be visually inspected annually by employees looking down the manholes to determine if there are any problems. 7. Flushing inspection - Every dead-end manhole will be flushed annually to clean out the line and to determine if there are any problems with the flow. B. Sanitary Sewer Lift Stations 1. Schedule - The City will maintain the lift stations annually using specific maintenance that is reasonable and recommended. That maintenance is reflected in the checklists developed for each lift station. 2. Electrical components - An electrician will be hired annually to inspect and maintain the electrical components of the lift stations. 3. Lift Pumps - The lift pumps at the lift stations will be checked on a daily basis to ensure that the lift stations are working properly and to detect any problems in the system. The pumps will be maintained as per manufactures recommendations. 4. Generators - The permanent generators installed at each lift station will be tested on a weekly basis to ensure proper operation. The maintenance of the generators will be on a contract with a private maintenance company to ensure the reliability to operate when needed. 5. SCADA System - The SCADA system at the Water Treatment Facility controls and monitors all operations of all lift stations to ensure the lift stations are in operation and to call out any emergency which may occur. The SCADA system will be maintained by a private contractor and the city's Information Technologies (IT) department. 3. Emerl!encv Response A. Definition - An emergency response occurs in response to a call from citizens, fellow employees, or an alarm from the SCADA system that indicates there is a possible problem in the sanitary sewer system. B. Response - After receiving notice of a possible problem, an employee will respond and determine if there is problem in the city's system. If there is, he or she will remedy it based on accepted procedures. If necessary, the city employee will obtain assistance from other city employees or outside contractors such as electricians or engineers. If a problem exists outside the city's responsibility, the property owner will be notified of the condition and they are responsible for any maintenance to correct the problem. 4. InflowlInfiltration A. Definitions: Inflow is where storm water is misdirected into the sanitary sewer system through intentional connections such as sump pumps and roof leaders. Infiltration is where storm and ground water get into the sanitary sewer system through cracks or leaks in the sewer pipes or manholes. Inflow and infiltration can lead to backups, overflows, and unnecessary and expensive treatment of storm water. B. Inflow: To reduce inflow, the City has developed a program to eliminate illegal connections to the sanitary sewer system. This includes enforcement of the ordinance banning such connections and public education to encourage voluntary compliance. C. Infiltration: To reduce infiltration, the City employees will annually inspect manholes and repair any that contribute to this problem. The utilization of outside contractors may be necessary to repair any part of the system where the City has no or limited means to do the repair. The sewer lines are maintained and inspected pursuant to Section 2 of this policy. In addition to the routine . maintenance, the City has adopted a plan to replace or reline sewer lines that are cracked and in need of repair. 5. Traininl! The City will provide training on a regular basis to employees that will be involved in the routine maintenance to ensure they are adequately prepared to implement the CMOM program and to respond appropriately to emergency situations. Training will also include procedures to follow and on how to use the proper equipment to ensure the safety of the employee and the public. Training will be conducted in-house and from outside sources. 6. Work schedule for city emplovees City employees will be expected to work eight-hour shifts. In emergencies, employees sometimes have to work in excess of eight-hour shifts. However, because of budget and safety concerns employees may be limited in how long they work. 7. Weather conditions Sewer maintenance operations will be conducted only when weather conditions do not endanger the safety of city employees, the general public and equipment. Factors that may delay sewer maintenance operations include; severe cold, flooding, rain, snow and wind. 8. Documentation The City will document all of its inspection, maintenance and emergency responses for its sanitary sewer system. The City will also document any circumstances where something has occurred that limits its ability to comply with this policy. These records will be kept in accordance with the City's record retention schedule. Adopted Attest: City Clerk Mayor Updated: 4/07 CITY OF NDOVE (1) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Resolution - Rain Sensor Policy for Landscape Irrigation Systems DATE: May 1, 2007 INTRODUCTION At the April 19th Council workshop meeting, the City Council reviewed a number of Public Works and Maintenance Policies. This report provides for the formal adoption of the Rain Sensor Policy for Landscape Irrigation Systems. DISCUSSION It is important for cities to have maintenance policies for activities handled by its Public Works Departments. Policies help with the planning the appropriate use of City resources, establish priorities for work and provide an explanation as to how the City will perform maintenance. ACTION REQUESTED The Council is requested to approve the attached resolution approving the City of Andover Rain Sensor Policy for Landscape Irrigation Systems. Attachments CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE CITY OF ANDOVER RAIN SENSOR POLICY FOR IRRIGATION SYSTEMS WHEREAS, the City of Andover is a political subdivision and local government unit of Minnesota organized/operating under the laws of the State of Minnesota; and WHEREAS, the City of Andover recognizes the significance of having sound policies in place to comply with recent legislation and for effective City operations; and NOW THEREFORE, BE IT RESOLVED that the City of Andover hereby approves the attached Rain Sensor Policy for Irrigation Systems to assist in the compliance with Mn. Stat. 103G.298 and Federal Water Conservation Standards in the City of Andover. Adopted by the City Council of the City of Andover this Mav , 2007. 1 st day of CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk CITY OF NDOVE 1685 CROS.STOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Policy for Rain Sensor use on Landscape Irrigation Systems Purpose: To establish a policy for the use of a rain sensor device installed on landscape irrigation systems within the City of Andover that conforms to applicable Minnesota State Statute 1030.298 and Federal Water Conservation Standards. Scope: All automatically operated landscape irrigation systems shall have furnished and installed technology that inhibits or interrupts operation of the irrigation system during periods of sufficient moisture. Rain Sensor: All newly installed irrigation systems (commercial or residential) will be required to have rain sensors. Irrigation Systems: All newly installed irrigation systems connected to the municipal water system, whether, aboveground or underground, shall require a permit for connection and shall be installed in accordance with the Plumbing Code of the Minnesota State Statues, Chapter 4715. All plumbing material and installation shall comply with Building Code, Section 326.37. Back Flow Prevention: A City approved back flow prevention device shall be installed (commercial or residential) as part of the irrigation system. This device shall be installed a minimum of 12" higher than the highest sprinkler head. Effective date of policy: This policy shall be effective as of Modifications of this policy shall be effective on the date said modifications are approved by city Council ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Resolution - Grease and Sand Reduction Policy DATE: May 1, 2007 INTRODUCTION At the April 19th Council workshop meeting, the City Council reviewed a number of Public Works and Maintenance Policies. This report provides for the formal adoption of the Grease and Sand Reduction Policy. DISCUSSION It is important for cities to have maintenance policies for activities handled by its Public Works Departments. Policies help with the planning the appropriate use of City resources, establish priorities for work and provide an explanation as to how the City will perform or require maintenance. ACTION REOUESTED The Council is requested to approve the attached resolution approving the City of Andover Grease and Sand Reduction Policy. Attachments CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE CITY OF ANDOVER GREASE AND SAND REDUCTION POLICY WHEREAS, the City of Andover is a political subdivision and local government unit of Minnesota organized/operating under the laws of the State of Minnesota; and WHEREAS, the City of Andover recognizes the significance of having sound policies in place to prevent sanitary sewer blockages and backups from the introduction and accumulation of fats, oils, greases and sand from commercial establishments; and NOW THEREFORE, BE IT RESOLVED that the City of Andover hereby approves the attached Grease and Sand Reduction Policy to in preventing sanitary sewer blockages and backups from the introduction and accumulation of fats, oils, greases and sand from commercial establishments in the City of Andover. Adopted by the City Council of the City of Andover this Mav , 2007. 1st day of CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk CITY OF ANDOVER GREASE AND SAND REDUCTION POLICY GREASE AND SAND REDUCTION POLICY Table of Contents Page Section I. General Policy Statement I Section II. Grease and Sand Reduction Requirements 2 Section III. New Business Construction 2 Section IV. Existing Business 2 Section V. Maintenance Log and Certification 3 Section VI. Failure to Comply 3 Section VII. Violations and Penalties 3 CITY OF ANDOVER GREASE AND SAND REDUCTION POLICY SECTION I - General Policy Statement The purpose of this policy is to establish a standard of minimizing the amount of grease and sand from entering the municipal sewer system. The policy is to aid in the prevention of sanitary sewer blockages and backups from the introduction and accumulation of fats, oils, greases and sand from commercial establishments particularly, but not limited to, food preparation/serving establishments and carwashes. The policy is intended to be used in conjunction with City of Andover Code 10, Chapter 2, the Minnesota State Plumbing Code Section 4715.1110, 4715.1115 and the Metropolitan Council Environment Services (MCES), Industrial Waste & Pollution Prevention Section in charge of enforcing the Waste Discharge Rules (WDR) under Minnesota Statutes, WDR Sections 406.04, 406.05 and 406.22. Grease is singled out for special attention because of its poor solubility in water and its tendency to separate from the liquid solution. Large amounts of oil and grease in the wastewater cause blockages in the collection system pipes. It decreases pipe capacity and, therefore, requires that piping systems be cleaned more often and/or some piping to be replaced sooner than otherwise expected. Grease in a warm liquid may not appear hannful, but as the liquid cools, the grease or fat congeals and causes nauseous mats on the surface of settling tanks, digesters, and the interior of pipes. Problems caused by wastes from restaurants and other grease-producing establishments have served as the basis for ordinances and regulations governing the discharge of grease materials to the sanitary sewer system. This type of waste has forced the requirement of the installation of preliminary treatment facilities, commonly known as grease traps or interceptors. Sand can also cause a major problem in municipal sewers. As sand enters the main line of the sanitary sewer system it settles on the bottom ofthe pipe. The sand builds up over a period of time, stopping normal flows and a blockage is created. It also takes away the capacity of the line to handle normal flows as it was designed to. SECTION II - Grease and Sand Reduction Requirements 1. GENERAL All properties housing businesses or having the potential of housing a business that may contribute grease and/or sand into the municipal sewer system shall follow this policy to reduce the amount of grease and/or sand to the limit as set by City Code 10 Chapter 2 and approved by the City Council, Minnesota State Plumbing Code and the MCES Waste Discharge Rule. 2. REQUIRED REDUCTION MEASURES A. Installation of Grease/Sand Traps or Interceptors Both grease traps and grease interceptors remove grease from commercial or industrial waste discharges. Agrease trap is usually a smaller indoor device, holding between 20 and 150 gallons and typically installed below a sink. Grease traps are usually made of steel, and are often designed as a single compartment with baffles to reduce flow and allow grease, oil or fats to separate from the wastewater. A grease/sand interceptor is usually a large pre-cast concrete or plastic tank, installed on the outside of the building, holding from 250 to 5,000 gallons and made with two separate compartments. B. Cleaning Grease traps/interceptors shall be cleaned on a monthly basis to help ensure proper and efficient operation. Cleaning shall consist of removal of the entire contents ofthe device, including grease cap and sludge pocket, and inspection of the empty device for defects and/or obstructions which would prevent proper function. SECTION III - New Business Construction The City Building Official shall require all new industrial, commercial and/or retail construction that will have or has the potential to produce greases, oils, fats or sand, to construct an Grease/Sand Interceptor on the outside of the building prior to connection to the sanitary sewer system. This line and interceptor is to be a separate line designated solely for this purpose. This will need to be done at the time of the final inspection. SECTION IV - Existing Business Any current business operating in the City of Andover that has the potential of sending grease, oils, fats or sand into the municipal sanitary sewer system must have a grease trap installed limiting the amount of grease entering the municipal sanitary sewer system. If a grease trap does not exist and upon City inspection ofthe sanitary sewer main and it is determined there is an excessive amount of grease entering the municipal sewer system that has created or could create a blockage, the City Building Official shall send a notice of violation to the business owner as per City Code 10, Chapter 2, Section 10-2-14. ~ SECTION V - Maintenance Log and Certification Documented records shall be maintained by the place of business which indicates: dates of maintenance; person performing maintenance; receipts or manifest from haulers; facility manager's verification. A quarterly report shall be submitted to the City Building Official indicating regular interval maintenance has been preformed. A maintenance log shall be kept in the place of business and made available at any time for inspection by the City Building Official or other duly authorized City employee. SECTION VI - Failure to Comply If an establishment generates wastes from grease and oil in food preparation, it may eventually encounter a maintenance problem with a plugged building sewer line. The blockage can create a sewer backup situation and ultimately a potential health problem in the establishment. If the problem is in the building sewer line, the establishment has direct responsibility for paying for the maintenance. Any excess maintenance required by the City of Andover to remove a blockage from the municipal sewer system, the establishment responsible for the backup, shall be invoiced accordingly. Per City Ordinance No. 318, payments not received within 30 days of bill date will be charged interest at 18% annually. SECTION VII - Violations and Penalties as per City Code 10-2-14 1. Notice of Violation: Any establishment found to be violating any provision of this chapter shall be served by the City Building Official with written notice stating the nature ofthe violation and providing a reasonable time limit for the satisfactory correction thereof. The offender shall, within the period of time stated in such notice, permanently cease all violations. 2. Violation; Penalty: Any establishment who shall continue any violation beyond the time provided for in the written notice shall be guilty of a misdemeanor and upon conviction thereof, shall be punished according to prevailing state laws. Each day in which any such violation shall continue shall be deemed a separate offense. 3. Liability for Violation: Any establishment violating any ofthe provisions of this policy shall become liable to the City for any expense, loss or damage incurred by the City by reason of such violation. Adopted Attest: City Clerk Mayor CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Jim Dickinson, City Administrator David D. Berkowitz, City Engineer TO: Mayor and Council Members FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Resolution Authorizing Speed LimitlTulip Street NW - Engineering DATE: May 1, 2007 INTRODUCTION This item is in regard to approving the resolution authorizing speed limits along Tulip Street NW between I 57th Avenue NW and Valley Drive NW (County Road 58). . DISCUSSION As you recall, the City Council did request MnDOT to do a speed study along this section of street this past November. Attached is the authorization from MnDOT for your review. Note: The speed study north of 161 st Avenue NW was done as the street was reconstructed from gravel and to bituminous pavement. Otherwise without the speed study, the previous speed limit was based on State Statute for rural areas. In addition the section of Tulip Street NW between 157 the Avenue NW and 161 st Avenue NW was also done by MnDOT as the previous speed study was done before the street was paved. See attached map of where each of the speed limits will be. ACTION REOUIRED The City Council is requested to approve the resolution authorizing speed limits along Tulip Street NW between I 57th Avenue NW and Valley Drive NW (County Road 58). Respectfully submitted, T~~ ,/'/ / Attachment: Resolution, Location Map & MnDOT Speed Limit Authorization CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING SPEED LIMITS ALONG TULIP STREET NW BETWEEN 157TH AVENUE NW AND VALLEY DRIVE NW (COUNTY ROAD 58). WHEREAS, the speed limit signs contingent upon curves and hazards being signed with the appropriate advance curve and warming signs, including appropriate speed advisory plates, in accordance with the Minnesota Manual on Uniform Traffic Control Devices; and WHEREAS, MnDOT has given authorization to post the speed limit for the following sections of Tulip Street NW: . 35 miles per hour between the intersection with County State Aid Highway 20 (157'h Avenue NW) and a point approximately 1500 feet north of the intersection with 161st Avenue NW . 40 miles per hour between a point approximately 1500 feet north of the intersection with 1615t Avenue NW and the intersection with 168th Avenue NW . 30 miles per hour between the intersection with 169th Avenue NW and the intersection with County Road 58(Valley Drive NW) NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the speed limits be posted along Tulip Street NW between 157 TH Avenue NW and Valley Drive NW (County Road 58). Adopted by the City Council of Andover, Minnesota this 1 st day of Mav , 2007. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk I'.1nIDOT 29213 (12-78) ~[""'.'I'O"''o I ~ 3 ~ <;.~ l o"TR"'# STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Page lof 1 Page(s) LOCAL STREET OR HIGHWAY SPEED LIMIT AUTHORIZATION Road Authority City of Andover I Date March 29, 2007 Road Name or No. Tulip Street Northwest Termini of Zone: From County State Aid Highway 20 (157ll1 Avenue Northwest) To County Road 58 (Valley Drive) I Date of Request November 26, 2006 As authorized in Minnesota Statutes, Section 169.14, it is hereby ordered that the following speed limits are approved and shall be put into effect on the described roadway or sections thereof. 35 miles per hour between the intersection with County State Aid Highway 20 (15ih Avenue Northwest),and a point approximately 1500 feet north of the intersection with 161 st Avenue Northwest 40 miles per hour between a point approximately 1500 feet north of the intersection with 161 st Avenue Northwest and the intersection with 168th Avenue Northwest 30 miles per hour between the intersection with 168th Avenue Northwest and the intersection with County Road S 8 (V alley Drive) NOTE: The speed limits, described in this authorization, are authorized contingent upon curves and hazards being signed with the appropriate advance curve or warning signs, including appropriate speed advisory plates. 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( ~t" ) ~ ..,. .~) ~[~I1< ~ ~ ~ l ~OF11<P.~ Minnesota Department of Transportation Office of Traffic, Security and Operations Regional Transportation Management Center 1500 West County Road B2, Mail Stop 725 Roseville, MN 55113 Office Tel: Fax: 651/634-5300 651/634-5274 March 29, 2007 Vicki V olk: City of Andover City Clerk 1685 Crosstown Boulevard NW Andover, MN, 55304-2612 Dear Ms. V olk:, As requested by a resolution dated November 26, 2006, attached is authorization to erect the appropriate signs designating the reasonable and safe speeds on Tulip Street Northwest and 161st Avenue Northwest. Please keep this authorization in your permanent files; we have our necessary copies. Erection of signs shall be in conformance with the current Minnesota Manual on Uniform Traffic Control Devices. Note the contingency on the authorizations. This must be met before the regulatory speed limit signs are erected or changed. Sincerely, O{~~ !1)0lJtm- Susan M. Groth, P.E., PTOE Assistant State Traffic Engineer cc: Todd Haas, City of Andover Assistant City Engineer An equal opportunity employer p'\BLilLR~C @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US CC: Jim Dickinson, City Administrator David D. Berkowitz, City Engineer . TO: Mayor and Council Members FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Resolution Authorizing Speed LimitJ161st Avenue NW- Engineering DATE: May 1, 2007 INTRODUCTION This item is in regard to approving the resolution authorizing a 35 MPH speed limit along 161st Avenue NW between Tulip Street NW and Round Lake Boulevard NW (CSAH 9). DISCUSSION This section of street was previously gravel when the speed study was done back in 1978. Since then, it has been paved which should have had another speed study performed. So since MnDOT was performing a speed study on Tulip Street NW, MnDOT went ahead and performed a speed study on this section of 161st Avenue NW. Note: The authorized speed limit is the same as previously posted. ACTION REOUIRED The City Council is requested to approve the resolution authorizing a 35 MPH speed limit along 161 st Avenue NW between Tulip Street NW and Round Lake Boulevard NW (CSAH 9). Respectfully submitted, ~/~ Todd Haas Attachment: Resolutio~cation Ma:: MnDOT Speed Limit AUthOrization/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING A 35 MPH SPEED LIMIT ALONG 161ST AVENUE NW BETWEEN BETWEEN TULIP STREET NW AND ROUND LAKE BOULEVARD NW (CSAH 9). 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T 1., f : \ ANQOVER---1--!- I;~r .,<. -.: S 91 8 I I I I ! -t \ ~" [~IO~ ~ '1< ~ 0 ;!\ Ii ~ l ~ OFT1>"~ Minnesota Department of Transportation Office of Traffic, Security and Operations Regional Transportation Management Center 1500 West County Road 82, Mail Stop 725 Roseville, MN 55113 Office Tel: Fax: 651/634-5300 651/634-5274 March 29,2007 Vicki V olk: City of Andover City Clerk 1685 Crosstown Boulevard NW Andover, MN, 55304-2612 Dear Ms. Volk:, As requested by a resolution dated November 26, 2006, attached is authorization to erect the appropriate signs designating the reasonable and safe speeds on Tulip Street Northwest and 161st Avenue Northwest. Please keep this authorization in your permanent files; we have our necessary copies. Erection of signs shall be in conformance with the current Minnesota Manual on Uniform Traffic Control Devices. Note the contingency on the authorizations. This must be met before the regulatory speed limit signs are erected or changed. Sincerely, C7jJ-14lL~ /rr/j1l5i~) Susan M. Groth, P.E., PTOE Assistant State Traffic Engineer cc: Todd Haas, City of Andover Assistant City Engineer An equal opportunity employer p:\8LilL!i~.QQc Mn/DOT 29213 (12-78) 1f["".""'iO"'~o 1 . U ~ ~ ""I OI>Tfl"'~ STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Page lof 1 Page(s) LOCAL STREET OR HIGHWAY SPEED LIMIT AUTHORIZATION Road Authority City of Andover I Date March 29, 2007 Road Name or No. 161 st A venue Northwest Tennini of Zone: From Tulip Street Northwest To County State Aid Highway 9 (Round Lake Boulevard) I Date of Request November 26, 2006 As authorized in Minnesota Statutes, Section 169.14, it is hereby ordered that the following speed limits are approved and shall be put into effec;t on the described roadway or sections thereof. 35 miles per hour between the intersection with Tulip Street Northwest and the intersection with County State Aid Highway 9 (Round Lake Boulevard) NOTE: The speed limits, described in this authorization, are authorized contingent upon curves and hazards being signed with the appropriate advance curve or warning signs, including appropriate speed advisory plates. The roadway described shall be reviewed for traffic control devices impacted by the authorized speed limits before posting the signs. Warning signs and speed limit signs shall be in accordance with the Minnesota Manual on Uniform Traffic Control Devices. (1) White - Road Authority (1) Pink - Central Office Traffic (1) Blue - District Traffic Engineer f for Road Authority use ouly I riid-V-~7Y)cJl~ . OT Authorized Signature Date traffic control devices changed implementing this authorization Month-Day-Year Signature Title . TE4.doc cj) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Mayor and Council Members ~~ Jim Dickinson, City Administrator David D. Berkowitz, City Engineer TO: FROM: Todd Haas, Asst. City Engineer SUBJECT: Approve Resolution Authorizing Speed Limits/Butternut Street NW, 173rd Avenue NW & Flintwood Street NW - Engineering DATE: May 1, 2007 INTRODUCTION This item is in regard to approving the resolution authorizing speed limits along Butternut Street NW, 17300 Avenue NW & Flintwood Street NW between Crosstown Boulevard NW and 177th AvenueNW. DISCUSSION As you may recall, the City Council did request MnDOT to do a speed study along this section of street this past February. Attached is the authorization from MnDOT for your review. ACTION REQUIRED The City Council is requested to approve the resolution authorizing speed limits along Butternut Street NW (30 mph), 17300 Avenue NW (30 mph) & Flintwood Street NW (35 mph) between Crosstown Boulevard NW and 177th Avenue NW. Respectfully submitted, ~/'~ Todd Haas . / / / Attachment: Resolution, Location Map & MnDOT Speed Limit Authorization cc: David Pearson, 17382 Flintwood Street NW, Andover CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING SPEED LIMITS ALONG BUTTERNUT STREET NW (30 MPH), 173RD AVENUE NW (30 MPH) & FLlNTWOOD STREET NW (35 MPH) BETWEEN CROSSTOWN BOULEVARD NW AND 177TH AVENUE NW. WHEREAS, speed limit signs are contingent upon curves and hazards being signed with the appropriate advance curve and warming signs, including appropriate speed advisory plates, in accordance with the Minnesota Manual on Uniform Traffic Control Devices; and WHEREAS, MnDOT has given authorization to lower the speed limit to 30 MPH for Butternut Street NW and 173rd Avenue NW and 35 MPH for Flintwood Street NW; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the 30 MPH speed limit be posted along Butternut Street NW & 173rd Avenue NW and 35 MPH speed limit be posted along Flintwood Street NW between Crosstown Boulevard NW and 177th Avenue NW. Adopted by the City Council of Andover, Minnesota this 1 sl day of Mav , 2007. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk .. TREES , ~ , ~ ~ ~ ~. ~ ~ z ~ >; z z ~ ~ ~ z z z ~ >' z ~ ~ z ~ z z ~ >' >' >' z ~ '" ~ z ~ z ~ " ~ " >' ~ ~ z >' ~ ~ ~ ~ ~ 0 z ~ ~ ~ z ~ Q z ~ >' ~ Z Q Q Z Q . ~ .~ >' 0 ~ ~ ~ . >' i? 0 w 0 0 ~ ~ < 0 ~ ffi Ii ~ 0 w ~ z ~ " 0 ,; < ;j; ~ z 0 z z w :I1:<!I" z ~ 0 0 z < ~ z ~ _0 " ~ Q Z ~ ~ ~ w ~ ~ ~ " ~ ~ z ~ ~ ~ z w > < ~ 011 g <. ..~ ;; g 0 2 > 8 8 . z > z ~ " z 0 w 0 il ~ IBIST AVE. .W ISOTH AVE. 'W 179TH A'IE. NW {78TH AVE. NW '71TH AVE. NW [76TH AvE. .W 175TH AvE. OW 174TH AVf... NW 173RD AVE. NW 172.NO AVE. NW 171S1 AVE. OW t10TH AVE. NW J l69TH AvE. NW 168TH AVE. NW S l67TH AVE. NW l66TH AVf.. HW 16~TH AVE. OW 164TH AVE OW it 162NO AVE. UW 16151 A.VE. NW 1601" AvE. WN (IESIO~ \ ~.s. l ~ClFTR"'~ Minnesota Department of Transportation Office ofTraffic, Security and Operations Regional Transportation Management Center 1500 West County Road B2, Mail Stop 725 Roseville, MN 55113 Office Tel: Fax: 651/634-5300 651/634-5274 March 29, 2007 Vicki V olk City of Andover City Clerk 1685 Crosstown Boulevard NW Andover, MN, 55304-2612 Dear Ms. V olk, As requested by a resolution dated February 6,2007, attached is authorization to erect the appropriate signs designating the reasonable and safe speeds on Butternut Street Northwest, 173rd Avenue Northwest, and Flintwood Street Northwest. Please keep this authorization in your permanent files; we have our necessary copies. Erection of signs shall be in conformance with the current Minnesota Manual on Uniform Traffic Control Devices. Note the contingency on the authorizations. This must be met before the regulatory speed limit signs are erected or changed. Sincerely, 04~lf1dJu-~ Susan M. Groth, P .E., PTOE Assistant State Traffic Engineer cc: Todd Haas, City of Andover Assistant City Engineer An equal opportunity employer P:\BLK(~..wC Iv1n/DOT 29213 (12-78) 11["'.."10'<"0 l - i:. ~ ~ ~ i OF TA""~ STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Page lof 1 Page(s) LOCAL STREET OR HIGHWAY SPEED LIMIT AUTHORIZATION Road Authority City of Andover I Date March 29,2007 Road Name or No. Butternut Street Northwest Termini of Zone: From County State Aid Highway 18 (Crosstown Boulevard) To 173'. A venue Northwest I Date of Request February 6, 2007 As authorized in Minnesota Statutes, Section 169.14, it is hereby ordered that the following speed limits are approved and shall be put into effect on the described roadway or sections thereof. 30 miles per hour between the intersection with County State Aid Highway 18 (Crosstown Boulevard) and the intersection with 173rd Avenue Northwest NOTE: The speed limits, described in this authorization, are authorized contingent upon curves and hazards being signed with the appropriate advance curve or warning signs, including appropriate speed advisory plates. The roadway described shall be reviewed for traffic control devices impacted by the authorized speed limits before posting the signs. Warning signs and speed limit signs shall be in accordance with the Minnesota Manual on Uniform Traffic Control Devices. (1) White - Road Authority (1) Pink - Central Office Traffic (1) Blue - District Traffic Engineer f I~~ Mn/DOT Authorized S gnature for Road Authority use only Date traffic control devices changed imolementing this authorization Month-Day-Year . Signature Title TE4.doc Mn/DOT 29213 (12-78) ,f'.,.....I""'~o I . ~ ~ ~ 4:' 'i).oPTfl,"~ STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Page lof 1 Page(s) LOCAL STREET OR HIGHWAY SPEED LIMIT AUTHORIZATION Road Authority . City of Andover I Date March 29, 2007 Road Name or No. 1731U A venue Northwest Termini of Zone: From Butternut Street Northwest To Flintwood Street Northwest I Date of Request February 6, 2007 As authorized in Minnesota Statutes, Section 169.14, it is hereby ordered that the following speed limits are approved and shall be put into effect on the described roadway or sections thereof. 30 miles per hour between the intersection with Butternut Street Northwest and the intersection with Flintwood Street Northwest NOTE: The speed limits, described in this authorization, are authorized contingent upon curves and hazards being signed with the appropriate advance curve or warning signs, including appropriate speed advisory plates. The roadway described shall be reviewed for traffic control devices impacted by the authorized speed limits before posting the signs. Warning signs and speed limit signs shall be in accordance with the Minnesota Manual on Uniform Traffic Control Devices. . (1) White - Road Authority (1) Pink - Central Office Traffic (l) Blue - District Traffic Engineer f for Road Authority use only Date traffic control devices changed iIDDlementin!! this authorization Month-Day- Y ear Signature I d~f/Y}.~ Mn/DOT Authorized Signature . Title TE4.doc Mn/DCT 29213 (12-78) rf["'....lo"',O l ~ i ~ ""0'''''.'1' STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Page 10f 1 Page(s) LOCAL STREET OR HIGHWAY SPEED LIMIT AUTHORIZATION Road Authority City of Andover I Date March 29, 2007 Road Name or No. Flintwood Street Northwest Termini of Zone: From 173'. A venue Northwest To 177m A venue Northwest I Date of Request February 6, 2007 As authorized in Minnesota Statutes, Section 169.14, it is hereby ordered that the following speed limits are approved and shall be put into effect on the described roadway or sections thereof. 35 miles per hour between the intersection with I 73rd Avenue Northwest and the intersection with 177th Avenue Northwest NOTE: The speed limits, described in this authorization, are authorized contingent upon curves and hazards being signed with the appropriate advance curve or warning signs, including appropriate speed advisory plates. The roadway described shall be reviewed for traffic control devices impacted by the authorized speed limits before posting the signs. Warning signs and speed limit signs shall be in accordance with the Minnesota Manual on Uniform Traffic Control Devices. I ~'-(fJ.~~ OT Authonzed SIgnature Title TE4.doc CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members ~~ Jim Dickinson, City Administrator . David D. Berkowitz, City Engineer-P".9 CC: FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Consider MSA Revocation & Designation - Engineering DATE: May 1, 2007 INTRODUCTION The City Council is requested to approve the two attached resolutions regarding Municipal State Aid (MSA) revocation and designation. DISCUSSION Attached are two resolutions for your consideration. The first resolution is revocating Control Section #129 which is 178th Lane NW between Tulip Street NW and Round Lake Boulevard NW. The second resolution for your consideration is for designating a new segment along Andover Boulevard NW between Hanson Boulevard NW and Prairie Road NW. As you know, there is still approximately 0.97 miles available to designate other roadways as a Municipal State Aid Street. At the April 3rd City Council meeting the Council approved a resolution designating Crosstown Boulevard NW east of Hanson Boulevard NW. Since the April 3rd meeting, City staff requested that the Anoka County Highway Department allow the City to designate Andover Boulevard NW (County Road 16) from Hanson Boulevard NW to Prairie Road NW as MSA. City staff has been having difficulty designating other streets within the City as most would not qualify as eligible MSA streets per MnDOT's requirements. Attached is a letter from the County Engineer allowing the City to designate Andover Boulevard NW. Approval from the County is required when a City is requesting to designate a County road. The designation would be between Hanson Boulevard NW and Prairie Road NW and is 1.33 miles in length. To ensure that enough mileage is available to designate Andover Boulevard NW, Control Section #129 would need to be revoked. This has previously been discussed and approved by the Public Works Committee. ACTION REOUlRED The City Council is requested to approve the attached resolutions for revoking Control Section #129 and adding Andover Boulevard NW from Hanson Boulevard NW to Prairie Road NW. . Respectfully submitted, 1::!t~ ./ ././ Attachments: Resolutions, Letter from ACHD & MSA Map CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION REVOKING MUNICIPAL STATE AID STREETS. WHEREAS, itappears to the City Council of the City of Andover that the streets hereinafter described should be revoked as a Municipal State Aid Street under the provisions of Minnesota Laws of 1967 Chapter 162; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover that the streets described as follows, to wit: Control Section #129, Segments 010 & 020 be and hereby are revoked as a Municipal State Aid Streets of said City, subject to the approval of the Commissioner of Transportation of the State of Minnesota. . BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration and upon his approval of the revocation of said streets or portions thereof. Adopted by the City Council of the City of Andover this ~ day of Mav , 2007 . CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk Certification I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by the City Council of said City on May 1,2007. Victoria Volk - City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS. WHEREAS, it appears to the City Council of the City of Andover that the streets hereinafter described should be designated as Municipal State Aid Streets under the provisions of Minnesota Laws of 1967 Chapter 162; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover that these streets described as follows, to wit: . Andover Boulevard NW from Hanson Boulevard NW to Prairie Road NW to be and hereby established, located and designated as Municipal State Aid streets of said City, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for their consideration and upon his approval of the designation of said streets or portion thereof, that same be constructed, improved and maintained as Municipal State Aid Streets of the City of Andover and to be known as Municipal State Aid Streets. Adopted by the City Council of the City of Andover this 151 day of Mav , 2007 . CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk Certification I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by the City Council of said City on May 1, 2007. Victoria Volk - City Clerk COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD. NW., ANDOVER, MINNESOTA 55304A005 (763) 862-4200 FAX (763) 862-4201 \ RECEIVED. 1 l I APIl! 8 2D07 I I CITY OF ANDOVER l ~__..____'_'M -.J April 16,2007 Mr. David D. Berkowitz, P.E. City Engineer City of Andover 1685 Crosstown Boulevard N.W. Andover, MN 55304 Re: MSA Designation on County Road 16 (Andover Boulevard) Dear Mr. Berkowicz: The Public Works Committee at its April 16, 2007 meeting discussed your request dated April 6, 2007 asking for county approval to allow the city to designate a portion of County Road 16 (Andover Boulevard) from Hanson Boulevard to Prairie Road as a Municipal State Aid Street. The committee approved this request and directed me to convey this concurrence. This letter shall serve as approval for this request. It should be noted that the county still reserves the right to order the city to remove this designation should the county decide to place County State Aid Highway designation on this route, and that our concurrence is based in part on the future potential turnback of this route to the city. If you have any questions about this action, please feel free to let me know. las W. Fischer,P.E. ty Engineer Affirmative Action I Equal Opportunity Employer oj'" P~^\( :,!J1 7.i~ fl~H ,\, '" =- !i :\\ ~ , l[ . .,1 -:it'" ~~,C~~~,. ',- ..'..~,;Ji::;;;://- ' rj,J/ ' ,/ ~ ~ / I / .' C I T Y 0 F NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: May", and Council Momb"" ~ Jim Dickinson, City Administrat~ David Berkowitz, City Engineer 1ll'>J> TO: FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Approve Lease Agreement/Skate Park Equipment - Engineering DATE: May 1, 2007 INTRODUCTION This item is in regard to approving the lease agreement for 2007 to allow the City to operate skateboard equipment and related equipment at Constance Free Church. DISCUSSION Attached is the lease agreement. Nothing has changed from last year's lease except the rental period, which will be from May 29,2007 to September 7, 2007. Note: This will be the fourth straight year that the church has allowed the City to lease space. As a reminder, each time the City moves the equipment it does weaken the structures. The Park & Recreation Commission will begin the process of evaluating the possibility of having a permanent skate park as part of the 2008-2012 Park CIP next month. ACTION REOUIRED The City Council is requested to approve the lease agreement with Constance Free Church. Respectfully submitted, ~k-- Attachments: Lease Agreement/ cc: Pastor Jim Barber, Constance Free Church, 16150 Crosstown Blvd. NW, Andover CONSTANCE FREE CHURCH LEASE THIS AGREEMENT, made this day of , 2007, by and between Constance Evangelical Free Church, a Minnesota corporation, (hereinafter "Landlord") and the City of Andover, a municipal corporation (hereinafter "Tenant"). WITNESSETH: 1. Leased Property. The Landlord does hereby lease to Tenant the property designated on Exhibit A attached hereto and made a part hereof (hereinafter "Leased Property"). 2. Rental Period. The term of this Lease shall commence May 29, 2007 and terminate on September 7, 2007. Notwithstanding the foregoing, this Lease may be terminated by Tenant upon 30 days written notice to the Landlord. . 3. Use of the Premises. Tenant agrees that the Leased Property shall be used solely for the purpose of operating a skateboard park and related equipment in accordance with the rules attached as Exhibit B, which will be posted at the skate park location. 4. Rental Charge. Tenant agrees to pay as rental for the Leased Property the sum of $1.00. 5. Skateboard Park Equipment. Tenant shall have the right to install skateboard park equipment on the Leased Property. All maintenance required on the equipment shall be the responsibility of Tenant. Tenant shall remove all of the equipment at the end of the lease term. Tenant shall be responsible for transporting all of its existing skate park equipment to and from the site. 1 G:\ST AFF\RHONDAA\PARK\constance-lease skate2007.doc 6. Improvements. Tenant shall make no improvements to the leased premises without the written permission of Landlord. 7. Maintenance. . Landlord shall be responsible for keeping the leased property continually in a neat, clean and respectable condition. Tenant will provide one (1) portable restroom at Tenants expense. 8. Real Estate Taxes. Landlord shall be responsible for the payment of any and all real estate taxes that may be allocated to the leased property. 9. Insurance. Tenant shall take out and maintain during the term of this lease, public liability and property damage insurance covering personal injury, including death, and claims for property damage which may arise out of the operation of Tenant's skate park operation. Limits for bodily injury and death shall be not less than $300,000 for one person and $1,000,000 for any occurrence. Limits for property damage should be not less than $100,000 for each occurrence. Landlord shall be named as additional insured on the policy and Tenant shall file with Landlord a certificate evidencing coverage prior to occupation of the property. The certificate shall provide that Landlord must be given ten (10) days advance written notice of a cancellation of insurance. This certificate may not contain any disclaimer for failure to give the required notice. 10. Tenant's Covenants. Tenant covenants and agrees during the term of this Lease: a. To pay the rent on the days and in the manner aforesaid; b. Not to cause the estate of Landlord in the leased property at any time during the said term to become subject to any lien, charge or encumbrance whatsoever, it being agreed that except as may be hereinafter specifically provided, the Tenant shall have no authority, express or implied, to create a lien, charge or encumbrance upon the estate of Landlord in the leased premises; 2 G :\ST AFF\RHONDAA \PARK\constance-lease skate2007.doc c. Not to make or suffer any use or occupancy of the leased property contrary to the purpose of the lease or any law or ordinance now in effect or hereafter enforced d. To indemnify Landlord against all claims, damages, costs and expenses, including attorney fees, lawfully or reasonably incurred for the collection of any rentals or monies due under the lease or in defense of any action or proceeding, or in discharging the leased property from any charge, lien or encumbrance caused by Tenant, or in obtaining possession after default of Tenants orthe termination of this lease; e. To comply with all zoning and local ordinances regarding the use of the leased premises. f. The Tenant has authorized this agreement by all necessary corporate action by the City of Andover. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and year first above written. LANDLORD: CONSTANCE FREE CHURCH By: Its: Senior Associate Paster TENANT: CITY OF ANDOVER By Its: Mayor By Its: Clerk 3 G :\ST AFF\RHONDAA \PARK\constance-lease skate2007.doc STATE OF MINNESOTA ) COUNTY OF ANOKA ) ) ss. This instrument was acknowledged before me on day of , 2007 by James M. Barber the Senior Associate Pastor of Constance Free Church, a corporation under the laws of Minnesota on behalf of the corporation. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) On this day of , 2007, before me, a Notary Public within and for said County, personally appeared Michael R. Gamache and Victoria Volk, to me known to be the Mayor and Clerk of City of Andover, a municipal corporation under the laws of the State of Minnesota, and that they executed the foregoing instrument and acknowledged that they executed the same on behalf of said corporation. Notary Public This instrument was drafted by: William G. Hawkins and Associates 2140 Fourth Avenue North Anoka, Minnesota 55303 (763) 427-8877 4 G:\ST AFF\RHONDAA\PARK\constance-lease skate2007.doc ~ -~=~'.- -" &4'J;-I It i -\ ________________~___...:::~T --~- H\ ""51 -r--------~------ I . I \ !>or . , I I I ..~\" ..J ill I ii I: i!! i! III i! 111~ I I ! -:"'~i \ ~ 'In lilt! II ! III i ! ! I rJ " .1 I:: '" l= Jllll! Ii II!!! Ill! I Ii I I \ ~ I i I I I F I ] I I - : I , I- I I I t- I 1 \ I i III ~.I ! 1.1. I .1. 1111111111 till : '" I , 111 I IIII I 'I I ' I I I " II " r : I I I I L ",j <= IF .....r- ..-, " I ... I ,.... v.tll.ANll I I _~__ ...v.-, ... I r------....~- I I I. ..."" I ..ti~~H;~t :~;~t~~ :~~!~. I I : --I": I ........... I I ~ I i', 'I I , I .../ I 1j... .r ! '~:' I I ~IU.: r-----60h~/--T---~- 1 (j~)J : 1 I. T~ I ./$) ./ I __ ,---------- -----{~ ~ ca.:' ",,/ /_ _1IUi:I>> . rl ....m: .. ./ . '.. ~L.----------.:f ! t I ~- .' ;;, - 0.: I - - ------z.---- -- --- - ----NBr.. i'j-'f--- -- - --- - - ---- ~ - ------ _--.J ~~~:r.""""" t =r CONSrANCE }JLVlJ. . ::'"-""=- l.l':"":'... .... ~_' '. t -\- F=';;';;'- - - - - - ~'- - - - - - -- - - ~ - - - - - - - - - - - - - - - - - ~ - - - - - - - - - - ~ Ii I I I I ......... I- I I I I L._____ ~=- ~ r r . ~ OJ I l~ I ~ I :;. I I , .... .... .." ~~ l; . - J .- I I ~ : i ~ : I~ I I l!!::: I I ~ I I t5 ' I (::) I I~ 1 : I I : , I I I , I I -l I I I I : : I I : e~>(l- 1) - ATTENTION Skate Park Rilles: 1. Sbtine: is restricted to the skate park equipment and surrounding area o~y. 2. Out of courtesy, keep out of the church cemetery. 3. The church staff will limit use of the church facility at their discretion.. 4. The following persOnal protective equipment are recommended to be worn: helmets, elbow pads and kneepads, wrist guards and appropriate footwear. 5. All protective gear and equipment must be designed for skateboard I in-line shrine and be in good condition. The City of Andover employees and I or Anoka County Sheriffs Department reserve the right to refuse to allow anyone to skate if their protective gear and equipment is not adequate. 6. All skaters agree to act in an orderly, safe and considerate m~nner while on the premises 'and in the SkRtine area. 7. No "SDRnne". Everyone is to wait his I her turn. Reckless and dangerous skaters will be requested to leave the shtine area and the premises immediately. 8. All injuries, whether major or minor in nature, are to be reported to the City of' Andover staff immediately. In the case of a serious injury, do not move the injured person and all shrine on that ramp shall cease immediately. 9. Only one skateboarder is permitted on a skateboard at a time. ~ O.No bicycles, scooters, roller skates are permitted on the ramps. l1.No alcohol, tobacco products or drugs are permitted on the premises. . 12.No food or drink on the ramps. 13 .Proper language and music must be used at all times. Anyone showing disrespect or found using or playing improper language will be asked to leave. SKATE PARK HOURS 9:00 a.m. to Sunset _ _'-.!~!._'l~___1.'r _~, r'\_~_'''T''___~ t'_""-.....~ 'C:1.......\r'\T Vt O\(:':,..""'oh..'D.....:l..~~,..... ,.t,...,,... C I T Y 0 F NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator ;c, David Berkowitz, City Engineer J)D FROM: Todd J. Haas, Asst. City Engineer/LRRWMO Board Member SUBJECT: Receive 2006 ACD Annual Water Quality & Quantity Condition Report - Engineering DATE: May I, 2007 INTRODUCTION This item is an update as to the condition status of water bodies located within the City of Andover. DISCUSSION As was done in 2006 and years prior to this, the Anoka Conservation District (ACD) conducted standardized County-wide program independently and under contract with the Watershed Management Organizations, Watershed Districts, Cities or the State. In 2006, ACD monitored precipitation, lake levels, l~e water quality, stream hydrology, stream water quality, stream benthic macroinvertebrates, shallow groundwater levels in wetlands, deep groundwater in observation wells, mapped lake shorelines and coordinated several water quality improvement projects. As you may know, there are two watersheds in Andover, the Lower Rum River WMO and the Coon Creek Watershed District. The various types of studies that were performed in Andover included Rum River, Round Lake, Coon Creek, Crooked Lake and Bunker Lake. Attached for your review are the studies that were performed and the results of each study. If you would like a copy of the entire report, it is available at www.anokaswcd.org. If you have any questions regarding the studies that were performed, feel free to contact Jamie Schurbon with ACD at (763)434-2030. ACTION REOUIRED This is for information only. No action is required. Respectfully submitted, T~~ Attachments: 2006 ACD Annual Water Quality & Quantity Condition Report / Lower Rum River Watershed J (~ ~~/ Contact Info: Lower Rum River Watershed Management Organization www.AnokaNaturalResources.comILRRWMO 763-421-8999 . Anoka Conservation District www.AnokaSWCD.org 763-434-2030 Description: Lake Level Monitorint! Purpose: Locations: Results: Weekly water level monitoring in lakes. These data, as well as all additional historic data are available on the Minnesota DNR website using the "LakeFinder" feature ( www.dnr.mn.us.state\1akefInd\index.html). To understand lake hydrology, including the impact of climate or other water budget changes. These data are useful for regulatory, bnilding/development, and lake management decisions.. Lake Itasca, Round Lake, Rogers Lake Water levels were measured 2S to 29 times. Water levels on these three lakes were well synchronized and had changes of similar magnitude. All began the 2006 open water season modestly higher than the preceding fall, as is typical. Then they dropped throughout the remainder of the season, except for Round lake which increased slightly in late August and early September. In sum, Itasca Lake dropped 1.92 ft in 2006, Rogers 1.43 ft, and Round Lake 1.39 ft. All lake level data can be downloaded from the Minnesota DNR website using the "LakeFinder" tool. Only the last fIve years are shown in the graphs on the following page. Ordinary High Water Levels (OHW), the elevation below which a DNR permit is needed to perform work, are listed for each lake on the graph. Round Lake Levels 2002-2006 866.0 865.0 g c o '; 864.0 > .. jjj 863.0 Round Lake OHIN = 866.4 862.0 ,,>,,>"v ,,>,,>"v ,,>">"0 ,,>">"0 ,,>">~ "><:>~ ,,>,,>'" <:>,,>'" <:>,,>'" r:;'" r:;'\ ....\"v ....\"v ....-{lo ....\"v ....-{lo ....-{lo ....\"v ....\"v ....-{lo ....-{lo<:> .\....-{lo"> ~ ~ ~ ~ ~ ~ ~ ~ ~ ~, Lake Itasea Levels 2002-2006 870.0 869.0 g c o '; 868.0 > .. jjj 867.0 866.0 Itasea Lake OHIN = 871.4 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ :\-v :\-v v :\-v (:; (:; (:; (:; (:; (:; :\-(:; ....\ ....\ ....-{lo ....' ....\"v ....\"v ....-{lo ....-{lo ....\"v ....\"v .\...., ~ ~ ~ ~ ~ ~ ~ ~ ~ ~, Rogers Lake Levels 2002-2006 885.0 Rogers Lake OHIN = 883.9 _ 884.0 E. c o 1; 883.0 > .. jjj 882.0 881.0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ (:; ~ ....\...., ,\\...., ....\...., ,\\...., ....\...., ,\\...., ....\...., ,\\...., ....\...., ,\\....-{lo ....\...., Lower Rum River Watershed Lake Levels Summary Lake Year Average Min Max llasca 2002 867.37 866.82 868.07 2003 867.87 867.21 868.56 2004 867.23 866.88 867.61 2005 867.39 866.61 868.19 2006 867.81 866.90 869.77 Rogers 2002 883.36 882.43 884.03 2003 883.53 882.84 884.18 2004 883.22 882.82 883.66 2005 883.48 882.95 884.04 2006 883.28 882.59 884.02 Round 2002 864.39 864.19 864.57 2003 864.96 864.11 865.49 2004 864.42 863.95 864.78 2005 864.14 863.37 864.51 2006 864.21 863.44 864.85 4-88 J J J I , J J I I I I I I I I I I Biomonitoring RUM RIvER behind Anoka High School, Anoka STORET SiteID = 8003-189 Last Monitored By Anoka High School in 2005 Monitored Since 2001 Background The Rum River originates from Lake Mille Lacs, and flows south through western Anoka County where it joins the Mississippi River in the City of Anoka. Other than the Mississippi, this is the largest river in the county. In Anoka County the river has both rocky ripples as well as pools and runs with sandy bottoms. In the southern half of Anoka County slow water, silty bottom conditions dominate. The river's condition is generally regarded as excellent. Most of the Rum River in Anoka County has a state "scenic and recreational" designation. The sampling site is near the Bunker Lake Boulevard bridge behind Anoka High School. Sampling is not conducted in the main channel. Rather, it occurs in a backwater area. Water is not flowing in this location and the bottom is mucky. This site is not particularly representative of this reach of the river. Results Monitoring was planned in 2006, but did not occur because the AnOka High School ecology class that planned to monitor was not offered due to lack of student enrollment. The results presented below are 200S results. Anoka High School classes monitored this stream in both spring and fall 200S, with oversight by the Anoka Conservation District. The various indices, taken together, indicate a below average macroinvertebrate community. In 2005, and historically, the family biotic index is well below the county mean, and few of the pollution-sensitive EPT families are found. The number of families found fluctuates widely, sometimes above and sometimes below the county mean. However, most of the families are pollution-tolerant generalists. Summarized Biomonitoring Results for Rum River behind Anoka High School 1_ # Families lEE::! EPT ___ FBI I 20 0 16 2 I- .. " ll.. " w 12 4 .5 ~ 0 .!! .. 0 ~ iii E 8 6 J!:o co E u.. .. co u.. 4 8 0 10 spring fall spring fall spring fall spring fall spring fall 2005 1l97-2005 AnokaCo. AnokaCo. 2001 2001 2002 2002 2003 2003 2004 2004 2005 2005 Mean Mean 4-100 J - J J J J - - J J - J J J J , I J , Biomonitoring Data for Rum River at Anoka High School Rum River South at Anoka HS Vear 2001 2001 2002 2002 2003 2003 2004 2004 2005 200S Mean Mean Season spring fall spring fall spring !aU spring fall spring fall 2005 Anoka Co. 1997-2005 Anoka Co. FBI 7.60 7.30 5.90 7.60 4.60 8.50 8.00 8.00 7.10 8.60 6.1 5.7 " Families 10 15 6 19 12 12 9 17 7 19 15.6 13.6 EPT 3 4 3. 2 7 1 1 1 1 3 4.3 4.4 Date 5/24 10117 5/28 lOJ9 612 1Q{10 619 1OJ4 17-Ma 24-0ct samollna by AHa AHa ACD AHa ACD AHS ACD Anoka H$ AHa AHa samnllnn method MH MH MH MH MH MH MH MH MH MH " Individuals 100 178 179 144 126 569 192 572 124 360 , reollcates 1 1 1 2 1 1 1 1 1 1 Dominant Family corbddae hemiptera corixidae taltridae baeMae oorixidae oorixidae cortxidae sJphlonuridae corixidae % Dominant Famllv 66 30.9 91.1 20.1 51.6 43.9 33.9 57.3 82.3 69.7 % EohemeroDtera 7 16.9 4.5 1.4 73 0.5 24.5 0.2 82.3 1.7 % TrlchoDtera 0 0 0 0 2.4 0 0 0 0 0 % Plecnnfera 4 0 0.6 0 7.1 0 0 0 0 0 Supplemental Stream Chemistry Readinl!:s Parameter 2-June-03 to-Oct-03 9-June-04 4-0ct~04 t7-May-05 24-0ct-05 pH 7.66 8.63 8.27 9.12 8.45 8.04 Conductivity (mS/cm) 0.305 0.343 0.140 0.203 0.193 0.171 Turbidity (NTU) 3 1 3 2 5 5 Dissolved Oxygen (mg/L) 8.50 8.24 6.2 9.30 11.81 11.23 (95%) Salinity (%) om 0.01 0.00 0.00 0.00 0.00 Temperature (C) 17.7 15.9 20.2 11.6 13.1 9.0 Discussion Biomonitoring results for this site are much different from the monitoring farther upstream in St. Francis. In St. Francis the Rum River harbors the most diverse and pollution-sensitive macroinvertebrate community of all sites monitored in Anoka County. At the Anoka location the biotic indices indicate a poorer than average river health. The reason for this dramatic difference is probably habitat differences, and to a lesser extent, water quality. The habitat and overall nature of the river is different in St. Francis and Anoka. In the upstream areas around St. Francis the river is steeper gradient, moving faster and has a variety of pools, riffles, and runs. Upstream the bottom is rockier and the lower human population density generally means there are fewer areas of disturbance and fewer storm water inputs. Downstream, near Anoka, the river is much slower moving, lacking pools, riffles and runs. The bottom is heavily silt laden. The area is more developed, so there are more direct and indirect human impacts to the river. Overall, there is less desirable habitat for invertebrates in the downstream reaches. Water quality also declines downstream, though is still quite good at all locations. Chemical monitoring in 2004 revealed that total suspended solids, total phosphorus, and chlorides were all higher near Anoka than upstream. This is probably due to the varied facets of a more highly developed watershed in these areas. Given that water quality is still quite good, it is unlikely that this factor is severely limiting macroinvertebrates. One additional factor to consider when comparing the up and downstream monitoring results is the type of sampling location. Sampling near Anoka was conducted mostly in a backwater area that has a mucky bottom and does not receive good flow. This area is unlikely to be occupied by families which are pollution intolerant because those families generally favor rocky habitats and require high dissolved oxygen not found in stagnant areas. 4-101 Financial Summary ACD accounting is organized by program and not by customer. This allows us to track all of the labor, materials and overhead expenses for a program, such as our lake water quality monitoring program. We do not, however, know specifIcally which expenses are attributed to monitoring which lakes. To enable reporting of expenses for monitoring conducted in a Lower Rum River Watershed Financial Summary specifIc watershed, we divide the total program cost by t4e number of sites monitored to determine an annual cost per site. We then multiply the cost per site by the number of sites monitored for a customer. The process also takes into account equipment that is purchased for monitoring in a specifIc area. lower Rum River Wetland lake Groundwater Stream lake Stream Stream Observation Water Biomonit Water Webslte Total Watershed levels levels Wells levels Quality orlng Quality Revenues l lRRWMO $5251 $455 $01 $525 $9101 $0 $795 $3001 $3,5101 Stale $0 $0 $94 $0 $0 $0 $0 $0 $94 Countv $0 $0 $66 $0 $0 $0 $0 $1,084 $1,150 Countv AQ Preserves $224 $0 $0 $0 $800 $1,596 $0 $0 $2,620 BWSR General Services $0 $0 $0 $0 $0 $689 $0 $01 $689 local Waler Plan nino $236 $336 $0 $625 $21 $200 $286 $0 $1,703 TOTAL $985 $791 $160 $1,150 $1,731 $2,486 $1,081 $1,384 $9,767 Expenses- CaDilal Outlav/EauiD $108 $19 $3 $16 $26 $42 $12 $15 $240 Personnel SalarieslBenefJ1s $719 $658 $134 $954 $1,171 $1,935 $590 $851 $7,012 Office SUDDlies/Maintenance $59 $52 $11 $77 $93 $154 $47 $69 $562 EmDlovee Trainina $9 $7 $1 $10 $11 $22 $6 $8 $74 Vehicle/Mileaae $12 $11 $2 $16 $20 $33 $10 $14 $118 Renl $37 $30 $6 $43 $53 $85 $26 $42 $322 Monthlv Bills $12 $9 $2 $14 $16 $28 $9 $13 $104 Fees and Dues $11 $3 $1 $8 $7 $14 $5 $9 $58 EQuiDmenl'Maintenance $0 $0 $0 $0 $0 $0 $0 $0 $0 Proaram SUDolies $16 $1 $0 $13 $334 $173 $377 $363 $1,278 TOTAL $985 $791 $160 $1,150 $1,731 $2,486 $1,081 $1,384 $9,767 NET $0 $0 $0 $0 $0 $0 $0 $0 $0 Recommendations ~ Diagnose and improve Rogers Lake water quality problems through a joint effort of the LRRWMO and URRWMO. Actions might include fIsh surveys, septic surveys, and landowner best- practices education. ~ Diagnose the cause of periodically low dissolved oxygen in Trott Brook. ~ Continue lake level monitoring, especially on Round Lake where residents have expressed concerns with levels. Other nearby lakes should be monitored for comparison and in case problems develop. ~ Maintain a cost share program for water quality improvement projects on private properties. This program should be actively promoted by identifying problems and contacting the landowner. High priority waterbodies include the Rum River and Trott Brook. Rain gardens that lessen or treat inputs to storm water systems should also be pursued. ~ Encourage public works departments to implement measures to minimize road deicing salt applications. Monitoring and special investigations in the LRRWMO have shown that road salts are one ofthe largest and most widespread sources of stream impairment in this watershed. At peak levels, such as during snowmelt, it could spike to levels harmful to stream life. 4-112 I I I I I I I I I I I I I I I I I I I I I I I I , I I I I I I I I I I I I I Coon Creek Watershed ,.,J (<1 gQS Contact Info: Coon Creek Watershed District www.AnokaNaturalResources.com/CCWD 763-755-0975 Anoka Conservation District www.AnokaSWCD.org 763-434-2030 I I .1 I I I I I I I I I Lake Levels Description: Purpose: Locations: Results: Weekly water level monitoring in lakes. These data, as well as all additional historic data are available on the Minnesota DNR website using the "LakePinder" feature (www.dnr.mn.us.state \1akefmd\index.html). To understand lake hydrology, including the impact of climate or other water budget changes. These data are useful for regulatory, building/development, and lake management decisions. Bunker Lake, Ham Lake, Lake Netta, Crooked Lake Lake levels were measured 26 to 30 times, depending upon the lake. Water levels of these four lakes fell throughout most of 2006, with the exception of a slight upturn in fall. These lakes ranged less than many other lakes in the area in 2006, when a moderate drought developed. All lakes except Bunker ranged less than one foot. Bunker's range was 1.56 feet. All lake level data can be downloaded from the Minnesota DNR website using the "LakePinder" tool. Only the last fIve years are shown in the graphs on the following page. Ordinary High Water Levels (OHW), the elevation below which a DNR permit is needed to perform work, are listed for each lake on the graph. Bunker Lake Levels 2002-06 885.0 884.0 Bunker Lake OHW = 885.5 g c 883.0 o .. lU ~ 882.0 w 881.0 880.0 ",,,,'I- ~",'I- ",o, ~",o, ~"," ~"," ~",'o ~",'o ~"''O ",'0 ",'\ n. n.~ n.'" n.~ n.~ n.~ n.v n.~ n.~ n.'" n.'" ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .~ Netta Lake Levels 2002-06 Lake Netta 904.0 OHW = 902.6 ~ 903.0 :E. c 0 .. 902.0 lU > Gl W 901.0 900.0 ~",'I- ~",'I- ~",o, ~",o, ~"," ",,,," ","''0 ",,,,'0 ~"''O ",'0 ",'\ ~ ~ ~ ~ ~ n. n. n. ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .A' ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .~ 6-133 Ham Lake Levels 2002-06 898.0 Ham Lake OHW = 897.2 ~ 897.0 :E. c o i 896.0 > .!! w 895.0 894.0 ~ ~ $ $ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .'~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .~ Crooked Lake Levels 2002-06 Crooked Lake 863.0 OHW = 862.1 ~ 862.0 :E. c o i 861.0 > Gl W 860.0 859.0 . ",,,,'I- ",,,,'I- ","'o, ","'o, ",,,," ",,,," ","''0 ","''0 ","''0 ","''0 n"'''''\ ",,,~ ,\,..~ ",..,'I- ,\,,,~ ",..~ ,\,..,'1- ",,,,'I- ,\,..,'1- ..,..,'I- ,\\"\'1- "\,,,v Crooked Lake CITIES OF ANDOVER AND COON RAPIDS, LAKE ID # 02-0084 Background Crooked Lake is located in west-central Anoka County, lying half in Andover and half in Coon Rapids. It has a surface area of Il7.S acres with a maximum depth of 26 feet (7.9 m). Public access is from two locations, at a boat launch off Bunker Lake Boulevard and at a City of Coon Rapids Park on the east side of the lake where a fIshing pier is located. The lake is used extensively by recreational boaters and fishers. Most of the lake is surrounded by tightly-packed single family homes. The watershed is urban/developed. In 1990 Eurasian Water Milfoil was discovered in the lake, followed by a whole-lake treatment with fluridone in 1992 that eradicated nearly all aquatic vegetation. Eurasian Water Milfoil was discovered again in 1996. In 2002 the DNR implemented a low dose of fluridone, which has eliminated or nearly eliminated the milfoil, while having a lesser impact on other vegetation. In 200S ACD staff noticed an abundance of curly leaf pondweed in spring. 2006 Results In 2006 Crooked Lake had slightly above-average water quality for this region of the state (NCHF Ecoregion), receiving an overall B- grade. It had earned a B letter grade the previous six years. The 2006 letter grade was pulled down by unusually high total phosphorus on August 14. The reason for that high reading is unknown, but a contaminated sample or unrepresentative sample is possible. Overall, the lake is slightly eutrophic. Water clarity in 2006 was tied with 2005 as the second-best ever recorded. The best clarity was in 2004. Annual average total phosphorus and chlorophyll-a were similar to other years since 1994. The water was green-colored most of the year, with "some algae" until mid-July and generally described as "defmite algae" thereafter. ACD staffs' subject assessment of the lake was that there was a slight swimming impairment periodically during late summer, but otherwise there were minimal problems. Trend Analysis Thirteen years of water quality data have been collected by the Metropolitan Council (between 1983 and 1998) and the Anoka Conservation District (between 2000 and 2006) with eight additional years of Secchi measurements by citizens. Water quality has signifIcantly improved from 1983 to 2006 (repeated measures MANOV A with response variables TP, Cl-a, and Secchi depth, F2.1O=IS.47, p<O.OOl). Most improvements occurred between 1989 and 1994 though Secchi depth also has an improving trend since 1998. Discussion Current threats to Crooked Lake are nuisance growth of invasive exotic aquatic plants, poor shoreline mangagement, urban runoff, and excessive numbers of waterfowl. Aquatic plants, including an abundance of non-native curly leaf pondweed are matted to the surface in many near-shore areas, especially at the north end during spring. Because the lake is narrow and long, boat wakes are likely a signifIcant cause of shoreline erosion and may suspend lake bottom sediments. Measures that could be considered to protect and improve water quality include correcting shoreline erosion and installing shoreline buffers of native plants, and priority street sweeping for roads that drain to the lake along with other storm water system retrofIts. 2006 Crooked Lake Water Quality Data Crooked Lake 2006 5/23/2006 6/6/2006 6/20/2006 7/5/2006 7/18/2006 8/1/2006 8/1412006 8/29/2006 9/12/2006 9/26/2006 U . RI.' R 1 R 1 R ul Re ul Re I Results Results R ul R 1 RIA M. mts esuts esu ts .s ts s ts sots es ts esu ts .sots VeI3Q:e m Max H 0.1 8.78 9.06 8.61 8.71 8.67 8.60 8.43 8.43 7.99 8.04 8.53 7.99 9.06 Conductivity IDS/em om 0.437 0.407 0.408 0.417 0.428 0.430 0.432 0.436 0.429 0.417 0.424 0.407 0.437 Turbiwtv NTU 1 3.00 7.00 8.00 6.00 5 5 5 5 3.00 3.00 5 3 8 D.O. m<ll 0.01 11.85 10.08 8.45 8.48 8.59 7.17 8.43 8.54 6.91 9.41 8.45 6.91 10.08 D.O. % 1 127% 124% 101% 105% 111% 93% 104% 100% 75% 95% 104% 75% 127% Temo. 'C 0.10 17.9 25.3 24.1 26.2 28.1 28.6 25.2 23.6 19.5 16.1 23.5 16.1 28.6 Temp. 'F 0.10 64.2 77.5 75.4 79.2 82.6 83.5 77.4 74.5 67.1 61.0 74.2 61.0 83.5 Salinity % 0.01 om om om 0.01 0.01 0.01 0.01 om 0.01 0.01 0.01 0.01 0.01 Cl-a u<l1 0.5 4.4 5.3 6.5 5.7 5.9 6.2 13.9 14.7 9.8 7.7 8.0 4.4 14.7 T.P. m<ll 0.010 0.023 0.026 0.026 0.021 0.023 0.023 0.125 0.047 0.030 0.038 0.Q38 0.021 0.125 T.P. ug/\ 10 23 26 26 21 23 23 125 47 30 38 38 21 125 Secchi ft 0.1 14.0 6.2 5.2 5.6 6.3 53 5.2 4.2 4.60 5.50 6.2 4.2 14.0 Secchi m 0.1 4.3 1.9 1.6 1.7 1.9 1.6 1.6 L3 1.4 1.7 1.89 1.28 4.27 Eilild'O_<'", '~"".' "~,.";,,,,,"J, ,;oy~';t<;;;;'.':;>:0:'-:;">"\ .. ..... .. "',iC".'.'\ ~\;~;<':::r:2':';" "<:;,,-,,-~'" '''. :,.. '.it< Physical 1 1 2.001 2.50 2.501 3.001 3.01 3.01 2.5 3.0 3.00 2.001 2.71 2.0 3.0 Recreational I I 2.001 25Ql 2.501 3.001 3.01 3.01 2.5 3.0 3.00 2.501 2.71 2.0 3.0 *reportmg limit 6-136 I I I I I I I I I I I I I I J I I J I I I I I I I I I I I I I I I I I I I Crooked Lake Water Quality Results =O-a _T.P. -*- Secchi (ft) o 2 4 6 8 10 12 14 16 18 20 2006 Phosphorus, Chlorophyll-a & T:ransparency ~ 120 C. 100 2- 80 60 40 20 o 'l' i3 ... C III 11. I- .;:,co ~ co .;:,co f:j co .;:,co .;:, .;:, .;:, ~ .;:, ":J\'1; co\'1; .;:,\'1; '0\'1; q}'1; ",{I; co~ co\'1; '\~ '\\" !Eo .c - Q. Gl Q :c " " Gl Ul f:j co .;:,co .;:,co .;:,co .;:,co ~ .;:, .;:, .;:, .;:, ,,\'1; b<\'1; PJ'\'V '1>'1; co\'1; 'b\ 'b\" q}'1; PJ\" PJ\'1; 60 50 40 30 20 10 o '\"""ro...""'b'\P.lco';:''b'''b'"'o'''''ob<'b'o'b'Oco'\'b'b'OP.lo;,~~'),PJ~'''o.,'oo;'Oo.,'\PJ~~~~~CO Year '1;''),'''l,~~~~ Historic Sunvnertime Mean =::: Cll 2- III , i3 O/l 11. I- Cr'Goked Lake Historical Sammerdme Mead VaJues Crooked Lake IDstorical Summertime Mead Values A en MC CAMP ACO ACO ACO Yesr 98 99 2003 2005 2006 TP 30.00 30.9 31 38 CI.a 16.65 10.2 11.6 8.0 Secchi m 1.6 1.7 1.9 1.9 Secchi ft 5.4 5.5 6.3 6.3 Carlsoa'sTro c TSIP 53 53 53 54 54 57 TSIC 53 54 58 53 65 51 T51S 57 65 53 51 52 51 51 TS. 54 54 65 53 53 53 Crooked Lake Water Cud Year 95 97 98 99 2000 2002 2003 2005 2006 TP C 8 8 B B 8 8 C C~a 8 B 8 8 8 8 B A Secchi C C C C C C C C C C Overall C B B B B B B B .. 6-137 ~ =O-a _W -*- Secchi (ft) o 2 4 ~ !Eo 6 .c 8 Q. 10 ~ 12 .c 14 g 16 aJ 18 20 Agency CAMP CAMP CAMP CAMP CAMP CAMP CAMP CAMP MC CAMP MC CAMP CAMP MC CAMP CAMP MC Yea, 75 76 77 78 79 80 81 82 83 84 65 86 87 89 90 91 94 TP 48.5 42.8 42.3 48.00 50.00 55.00 30.00 C~a 29.20 22.70 21.69 12.97 Secchi m 1.13 0.87 0.99 1.00 1.21 1.30 1.23 1.13 1.1 1.2 1.0 1.2 1.1 1.0 1.3 2.2 1.4 Secchi ft 3.7 2.9 3.2 3.3 4.0 4.3 4.0 3.7 3.7 3.9 3.1 3.9 3.7 3.8 4.3 7.2 3.2 I Tro J, Sb:I"~'b 60 58 58. 60 61 62 53 84 611 61 58 62 60 60 57 58 57 58 58 57 61 57 58 60 58 49 56 . 61 61 61 65 Crooked Lake Water uall ortCard - Vear 75 76 77 78 79 80 81 82 83 84 85 86 87 89 90 91 94 TP C C C B C~a C C C B Secchi C 0 0 0 C C C 0 0 0 C 0 0 C C C Overall C C C B / Carlson's Trophic State Index O.tE8D.OI!IIIe ~OftOlHt nlD.mHlf: HYntUtIDOlHC );I :IS 30 3' <10 +J so j:J 60 dJ 70 15 130 u"'=':'''''' 11I1 I I. I' 'III ",=:=<Y 0' . 'r'i'l'lrl.~I""I'1 "'I ','11 """=:=-' 11 ' I" ' i 11.'~ I" li" r" 1"",:'1, I'~ 'I MJ=:kUS I,.j 'I "1"1 "(I",il"r, "i"1 ""I Stream Hydrology Monitoring DITCH 58 at Andover Boulevard, Ham Lake Notes Ditch 58 is a tributary to Coon Creek. Upstream of the monitoring site, Ditch S8 consists of 20 miles of ditch, including many small tributaries. Its light bulb-shaped watershed is roughly delimited by Lake Netta to the northeast, Crosstown Boulevard to the northwest and southwest, and highway 65 to the southeast. Watershed land uses are dominated by suburban residential and sod fIelds. The ditch is about 10 feet wide and 2 feet deep at the monitoring site during baseflow. Ditch 58 water levels fluctuated 2.44 feet throughout 2006. The lowest water occurred during the moderate drought conditions of late summer when water levels were about 0.5 feet lower than other times of the year. The ditch's most dramatic event of 2006 was a 1.94 foot rise in response to back-to-back 1.81- and 0.44- inch storms in mid-September. Given that the ditch is about 10-12 inches deep during baseflows, this is a relatively large increase in flow. Summary of All Monitored Years Percentiles 2001 2002 2003 2004 2005 . 2006 All Years Min 875.29 875.81 875.28 875.23 875.05 875.31 875.05 2.5% 875.35 876.18 875.57 875.63 875.54 875.91 875.69 10,0% 875.48 876.33 875.64 875.51 875.37 875.66 875.56 25.0% 875.58 876.41 875.74 875.63 875.54 875.91 875.69 Median (50%\ 875.65 876.51 876.10 875.83 875.78 876.20 876.03 75.0% 875.77 876.73 876.59 876.05 876.04 876.35 876.42 90.0% 876.23 877.42 877.01 876.45 876.22 876.47 876.73 97.5% 876.30 878.13 878.16 877.04 876.98 876.89 877.62 Max 876.48 878.13 878.19 878.03 878.12 877.75 878.19 "All Years" is not an average of each year's summary statistic. Rather, it is calculated from the continuous, multi-year record. 2006 Hydrograph 879.0 878.5 878.0 - = 877.5 ..... C 0 877.0 ;; ('Il > 876.5 W 876.0 875.5 875.0 f 2/28/06 3/30/06 . . . . . . 4/29/06 5/29/06 6/28/06 7/28106 Date 6-143 4.5 4.0 3.5 . 3.0 _ C 2.5 - Co 2.0 'u ... 1.5 0. 1.0 0.5 0.0 9/26/06 10/26/06 11/25/06 8/27/06 - Bevation . A'ecip Biomonitoring COON CREEK at Andover High School, Centerville Last Monitored By Andover High School in 2006 Monitored Since Fall 2003 Background Coon Creek originates in the southern part of the Carlos Avery Wildlife Management Area in western Columbus Township. It flows west, then south, and empties into the Mississippi River at Coon Rapids Dam Regional Park. Coon Creek has a number of ditch tributaries. Land use is an approximately equal mix of residential and vacant/agricultural with some small commercial sites. The land use immediately surrounding the sampling site is residential on the south side of the creek and the high school campus on the north side. A vegetated buffer 20-100 feet wide is present at the sampling site, and is typical elsewhere. The banks are steep with moderate to heavy erosion in spots. The streambed is composed of sand and silt. The stream is 1 to 2.S feet deep at baseflow and approximately 10-IS feet wide. Results Two Andover High School classes monitored this stream in both spring and fall 2006, facilitated by the Anoka Conservation District. In total, approximately 120 students were involved. In the fIrst three years of monitoring this stream it was characterized as "slightly below average," but 2006 results were above average. In fall 2006 23 families of invertebrates were found, the highest ever. The invertebrates were in high abundance; students easily captured hundreds. Despite this diversity and abundance, the pollution tolerance of these families was only slightly above average. This is not surprising given the moderate-to-poor water quality and sparse habitat in Coon Creek. Summarized Biomonitoring Results for Coon Creek in Andover 1_# Families ,.,,,EPT ___FBI I 0 2 l.1 " 4 .E u S iii 6 .2- E .. ... 8 10 fall 2006 Anoka 'S97-2006 Co. Anoka Co. 2006 Mean Mean spring fall - 2005 2005 2006 6-150 J J J J J ~ I J I I I I I Biomonitoring Data for Coon. Creek in Andover Year 2003 2004 2004 2005 2005 2006 2006 Mean Mean Season fall spring fall sprina fall spring fall 2006 Anoka Co. 1997-2006 Anoka Co. FBI 7.10 4.80 7.20 7.50 5.00 5.80 6.1 5.6 # Families 21 13 14 22 16 23 15.7 13.2 EPT 6 4 4 6 6 6 3.7 4.4 Date 21-0ct 10.Ma, 19-0ct 2-Ma 17-<lct 24-Ma, 6-Ocl sampling by AHS AHS AHS AHS AHS AHS AHS sampling method MH MH MH MH MH MH MH # individuals 267 89 130 inadeauate 301 141 415 # replicates 2 1 1 samole 1 1 . 2 Dominant Family corixidae baetidae corixidae caixidae calopterygidae calODtervoidae % Dominant Family 46.4 48.3 50 53.5 29.1 49.6 % EDhemeroptera 6.0 51.7 4.6 9.0 29.8 3.4 % TrlchoDtera 16.5 t1.2 22.3 5.0 14.9 6.7 % Plecootera 0.0 0.0 0.0 0 0.7 0.0 Supplemental Stream Chemistry Readings Parameter 21-0ct-03 10-May-04 19-0ct-04 2-May-05 16-0ct-05 24-May-06 6-0ct-06 pH 8.66 9.25 9.45 8.72 7.75 7.77 7.62 Conductivity (mS/cm) 0.662 0.496 0379 0.357 0.310 0.508 0.559 Turbidity (NTU) 10 12 22 11 15 15 16 Dissolved Oxygen 7.71 na 9.83 na 10.07 6.70 9.46 (mg/L) (93%) (70.3%) (82%) Salinity (%) 0.02 0.02 0.01 0.01 0.01 0.02 0.02 Temperature (C) 10.8 14.5 7.9 5.9 10.9 16.8 9.6 Discussion The supplemental stream water chemistry readings taken during biomonitoring indicate a higher than expected level of dissolved pollutants, as measured by conductivity. Conductivity and salinity were similar to, though not as extreme as, some urbanized streams at the same time of year. The source could be road salts, failing septic systems, and/or chemical wastes. Turbidity was also high. These factors, as well as the general lack of habitat in this ditched stream, probably limit the invertebrate community. Andover High School students at Coon Creek in 2006. 6-151 Financial Summary ACD accounting is organized by program and not by customer. This allows us to track all of the labor, materials and overhead expenses for a program, such as our lake water quality monitoring program. We do not, however, know specifically which expenses are attributed to monitoring which lakes. To enable reporting of expenses for monitoring conducted in a specifIc watershed, we divide the total program cost by the number of sites monitored to determine an annual cost per site. We then multiply the cost per site by the number of sites monitored for a customer. The process also takes into account equipment that is purchased for monitoring in a specifIc area. Coon Creek Watershed Financial Summary Wetland Lake Groundwater Stream Shoreland Lake Stream Stream Preclp. Coon Creek Watershed Observation Water Blomonit Water Website Total Levels Levels Wells Levels Survey Ed Quality oring ~ Quality Monitoring Revenues CCWD I $2,9251 $7901 $01 $1,575 $7501 $1,820 $680 $7951 $500 $2.700 $12.5351 State $0 $0 $283 $0 $0 $0 $0 $0 $0 $0 $283 Cauntv $0 $0 $198 $0 $0 $0 $0 $0 $2,187 $0 $2,386 Countv AG Preserves $225 $0 $0 $0 $0 $1.600 $1.160 $0 $0 $0 $2.985 BWSR General Services $0 $0 $0 $0 $2.534 $0 $501 $0 $0 $0 $3,035 Local Water PlanninG $238 $528 $0 $150 $0 $41 $145 $286 $0 $683 $2,071 TOTAL $2,462 $1,318 $481 $1.725 $3.284 $3,461 $2.486 $1,081 $2.687 $3.383 $22,368 Expenses- C~taIOutlav/Eouia $270 $32 $8 $23 $22 $51 $42 $12 $29 $57 $547 Personnel SalarieslBenefits $1,798 $1,096 $403 $1,431 $2,554 $2.342 $1,935 $590 $1,652 $2.848 $16,849 Office SUDolieslMaintenance $149 $86 $32 $115 $220 $186 $154 $47 $134 $223 $1,346 Emnlo~ Trainina $21 $12 $4 $15 $22 $22 $22 $6 $15 $30 $170 Vehicle/Mileaae $30 $19 $7 $24 $40 $39 $33 $10 $27 $48 $277 Rent $94 $49 $18 $64 $149 $106 $85 $26 $81 $116 $789 Monthlv Bills $31 $16 $6 $21 $48 $33 $28 $9 $26 $38 $255 Fees and Dues $27 $5 $3 $13 $57 $13 $14 $5 $17 $11 $166 Eauioment Maintenance $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ProGram Suoalles $41 $2 $0 $19 $172 $869 $173 $377 $705 $11 $2.169 TOTAL $2,462 $1,318 $481 $1,725 $3.284 $3.461 $2,486 $1,081 $2.687 $3.363 $22.368 NET $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Recommendations ~ Actively pursue and/or encourage water quality improvement projects. One important way is to provide cost share grant funds to shoreland homeowners for erosion correction and restoration. In some areas, retrofIt improvements to the storm water conveyance system should be a priority. ~ Install projects that will reduce loading of solids and nutrients into Coon Creek during storms. ~ Increase the usage of reference wetland data among wetland regulatory personnel as a means for efficient, accurate wetland determinations. ~ Provide educational opportunities for shoreland property owners on septic system care, low impact lawn care practices, and restoring their shoreline with native plants. ~ Coordinate the ACD and CCWD's stream monitoring program with cities' efforts to detect illicit stormwater discharges. 6-168 J II II I II I I I I . -- I J - - - - J J @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2006 Audit Presentation - HLB Tautges Redpath DATE: May 1, 2007 INTRODUCTION Mark Gibbs, CPA, an Audit Partner with the City's auditing firm, HLB Tautges Redpath, will be providing a presentation to the City Council related to the City of Andover Comprehensive Annual Financial Report (CAFR) as of December 31, 2006 and the corresponding Management Report. A December 31, 2006 CAFR, the corresponding Management Report, a report on internal controls and a legal compliance report will be presented to the Council at the meeting and will be the basis of Mr. Gibbs' presentation. DISCUSSION The City is required to have an independent audit conducted annually. The 2006 Audit was conducted throughout the months of February, March and April. The Finance Staff was very involved in the audit process and enjoyed our excellent working relationship with HLB Tautges Redpath. Mr. Gibbs' presentation will touch on the highlights of the City's finances and provide suggestions for improvement on reporting and internal controls. Of signifIcant importance to the Council is that the City received an "unqualifIed opinion" and received no significant reportable condition comments. BUDGET IMPACT No budget impact, the presentation, fInancial report, corresponding management report, report on internal controls and report on legal compliance are provided as informational. ACTION REQUIRED The Andover City Council is requested to receive a presentation from HLB Tautges Redpath and receive the City of Andover CAFR as of December 31, 2006, the corresponding Management Report, report on internal controls and report on legal compliance. @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Andover Station North Ball Field Facility Building/07-22 DATE: May 1,2007 INTRODUCTION At the April 3, 2007 City Council meeting, the Council accepted bids and awarded the contract for the installation of ball fIeld lighting at Andover Station North (ASN). Part of the discussion upon award was that any funds budgeted in excess of the amount necessary to complete the ball fIeld lighting project be put towards the cost of the ASN Ball Field Facility Building. Staff was also directed to work with the Baseball Association to put together a fInancial plan that would assure an acceptable completion of the building and present that to Council at a future date. DISCUSSION The ASN Ball Field Facility Building is anticipated to be completed in much the same manner as the Sunshine Park facility, with a combination of volunteer labor, city staff, donated contractor services and donated materials along with purchased services and materials. City Staff will be meeting with the Baseball Association in the afternoon on May 1 st to determine the :fmancial needs to complete the facility and will present that financial need to the Council at the May 1st Council meeting. Funds currently available for the project are $1 OS,OOO reserved in the Park Improvement Fund (donated by the Andover Baseball Association) and $17,000 in potential savings from the ASN ball fIeld lighting project. Staffwill be prepared to provide suggested funding sources at the May 1st Council meeting to fIll the gap between the total funds needed to complete the project and the funds currently available ($122,000). Listed below are initial thoughts, and staff's recommendation of which to use will be dependent on the amount of funds needed: -Extending the debt service schedule on ASN improvements -Use of Capital Equipment Reserve Funds with repayment -Use ofPIR funding (would require a 4/S vote of the Council) ACTION REQUESTED The Council is requested to discuss ASN Ball Field Facility Building funding needs. (!) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Jim Dickinson, City Administrator David D. Berkowitz, City Engineer ..at!' TO: Mayor and Council Members FROM: Todd J. Haas, Asst. City Engineer SUBJECT: Consider Contest/Naming New Ball Field Facility/Andover Station North- Engineering DATE: May 1, 2007 INTRODUCTION This item is in regard to considering having a contest in naming the new ball field facility at Andover Station North . DISCUSSION Kevin Starr from the Public Works Parks Dept. would like to order a new identification sign for the facility. But before a sign can be made, it is the responsibility of the Commission as per the attached policy to recommend a name to the City Council. To date, the facility has not been officially named by the City. The Commission at their last meeting of April 19th recommended that a contest be held and the contest be advertised in the next issue of AndoverToday, which would be the July/August issue Currently the facility is known by City staff as the Andover Station North Ball Field Facility. ACTION REQUESTED The City Council is requested to consider having a contest for the naming of the new ball field facility at Andover Station North. Respectfully submitted, ~/4- Todd Haas i I City of Andover Policy for Naming and Renaming of Parks, Park Facilities, and Trails I I I I I I I I I I I I I I: I' IJ I. I. Introduction The selection of a proper name for a park, park facility and trail is a thoughtful process which requires careful analysis. This policy and procedure has been adopted by the City of Andover to provide the proper procedure and guidelines for any naming or ren~ming of said amenities Original n~mine of a park, park facility and trial will be done as part of the platting process guided by the City of Andover's subdivision ordinance. Subsequent reD~mine will use the following procedure: 1. Staff, Council, Advisory Body, or an Andover resident recognizes and requests the naming of a park, park facility, or trail. 2. Staff will perform a background investigation of the request and then distribute the request to the City Council, upon review, send to the Parks and Recreation Commission for review. 3. The Parks & Recreation Commission will discuss the merit of the name and make a recommendation to the City Council. 4. The recommendation will then be placed on the next regular City Council meeting for consideration. ill. Park. Park Facilitv. and Trail Naminf! Criteria Listed below are some of the criteria that may be used to determine the appropriate naming or renaming of parks, park facilities and trails. 1. The name of the subdivision associated with the park, park facility or trail. 2. The name of the neighborhood in which the park, park facility or trail is located. 3. The street nanie adjacent to or closely identified with the park, park facility or trail. 4. The name of a local interest point, or local focal point near the park, park facility or trail. S. The name of an event or historical occurrence associated with the park, park facility or trail. 6. The name of a person who doi:Jates a major part or all of the land for the park, park facility or trail. 7. The name of a person of significant stature within the community . (with the permission of the honoree, immediate family or designated representative). He/she must adhere to at least one of the following credentials and complete a I i I I I I , t f r r r r r r r ~ ~ ~. ~ waiting period of at least six months from the conclusion of service or time of death: a. At least ten years of local service to the community. b. Shown outstanding assistance or support of the local park system. c. Major financial donor to the park system. d.. A historical figure or family. e. A local born or raised person of historic, statewide or national importance. VIll. Final Determinations The City Council reserves all rights in the naming or renaming of all parks, park facilities and trails. 2 CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule EDA meeting DATE: May I, 2007 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the May 15, 2007 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Update on Economic Development Activities 2. Purchase Agreement Progress Reports 3. Review Site Plans 4. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items ACTION REOUIRED Schedule an EDA meeting at 6:00 pm before the May 15,2007 City Council meeting. @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: May 1, 2007 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on Public Improvement Projects 4. Legislative Activity 5. Miscellaneous Activities Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. .5 - !-(J 1 (J c.. City of Andover, Minnesota 2006 Audit Review May 1, 2007 '...-:-,-,-,..,-.......-.-..:...:...-.'."..:..,:...-.:-..;...... ........ .:,::<i,::..,'. -,,'.c..,->', '<:'_'_: ~ -,>',. '-'-"':''''.,7,:' '-, -'~"- ..o~.-;..;,:,:).;~;~.;'.-~::1-, }Y~~"~;'::-.':> ,- ',. .... -'-~-~ . ',', ..' _,_'0 -,' - .'.... ............ ..,."..... :'-,. ".,' -"-'-'-.':.'." 1 . ..... · -':~l,I.tSJ~ -:.;:,~j';_~~.::i/":;-'}:';/,ii.{-C:.~.,'::',{_: : ::::<::?>.,'~:~::.:'+;::::'_~:-:;~. _ . _~_ Reports Issued ~~. . . , .~'.(,.~,':. ?:~;:;ti.:!._-_-':-;--_ : -/~:A>:,_:-~ 0::; . "'::~:':;. . . · ~;\lo"; ." '--"', ,'_..''._. _._:::'i<::;->:r::'r:.[\t.:?~J!{_' Comprehensive Annual Financial Re ort + City's financial statements + Independent auditor reports on the fair presentation of the financial statements + "Clean opinion" on the 2006 financial statements + The City received the 2005 GFOA Certificate of Achievement for Excellence in Financial Reporting Program Report on Internal Control + The 2006 Report is based on new standards (SAS 112) + SAS 112 lowered the threshold for reporting of internal control matters and re-defined internal control deficiencies + Significant Deficiency defined as "a control deficiency that adversely affects the entity's ability to initiate, authorize, record, process, or report financial data reliably in accordance with GAAP, such that there is more than a remote likelihood that a misstatement of an entity's financial statements that is more than inconsequential will not be prevented or detected" 'c. .' ...J....'.>..,.,_. "'_, ..::c-,',_-'-'-""- ',' -',-",""-,-:,,,-'_-",-' ..~..>... c.....5~1'~.. .. -.. - .. -'_,-,",,' ,_- ,.... ,',-- --'-:'," -, -'~- -~.,<<-.-"- c .. ~!l~ l ~,;'0_ ~. :; :::i.::.- ._i:-_i;"~ ~--_:_,~~~~C'-~::l~;;t~i-:~tL':;~i:~'iGt~ .. Report on Internal Control +Three common SAS 112 Findings: - Lack of financial statement preparation oversight - Inadequate documentation of internal control procedures - Material misstatements not detected by City personnel + Andover received the second two findings only. ...d ...........................'................~i>" ........ -.,;-,< .; . :r~........\}~.I ..."'...O"~L? State Legal Compliance Report + Required by Minnesota Statute 96.65 + OSA established a task force to develop audit guide for legal compliance + Audit guide covers seven categories 1) contracting and bidding 2) deposits and investments 3) conflicts of interest 4) public indebtedness 5) claims and disbursement 6) other miscellaneous provisions 7) tax and increment financing + One compliance finding .).:.;.[.......~.................\!)..0............'."...............t'" . ..~-:-, :_'--:..~\/'.:--: ..... c,',o ....(~>~;~~~{'~~~.c Management Letter . Distinguished Budget Presentation Award - The City was awarded the Government Finance Officers Association Distinguished Budget Presentation Award for the City's past five budgets and is submitting the 2007 budget for the award. The City has spent considerable time and resources publishing a comprehensive budget that is a valuable working document, policy document and operations guide for the City's various activities. The 2007 budget includes an overview of all financial activity, including tax levy, revenue/expenditures budgets, and statistical and demographic information. The budget includes detail on all debt issues, capital projects, public safety, public works and enterprise operations. The budget also includes 13 "noteworthy events/activities" which occurred in 2006. We commend the City on its thorough preparation of this Distinguished Budget. We encourage all City Council members, department heads and interested citizens to read th is document. .....>.. ... ....?~s~:. '~1J ~ m~ -. .,',,-, ",.'<_:.-:,'.'';>'.'".-~ c':' _.-\-:::-h-::~::::(:=.;x":.:~, J~(~,:~?:U;-~i~-:'-~'~:, ::~:~}: -_-,<,t~_,.::'i~ Management Letter + General Fund: Fund balance increased $190,336 during 2006. Budget Actual Variance Revenue $7,S4S,18S $7,612,764 $67,S79 Expenditures 7,933,926 7,602,428 331,498 Increase (decrease) before other financing sources (388,741) 10,336 399,077 Other financing sources (uses): Transfers in 180,000 180,000 Increase (decrease) in General Fund balance ($208,741 ) $190,336 $399,077 ,.<.. ~ '~;: '.~..'~ .(:, ";'-'/,, ,,'--'-: ....-,.',......--, --".-:> ".',-,"-:":-'<:: -;:."-', .." ",-,-- ,.-." ',":--- ': .....' .. ~ . , :~a:~ 8 Management Letter + General Fund: - Fund balance at December 31, 2006 was $3,392,813. - Working Capital Reserve: · Approximately 76010 of the General Fund's revenue sources are from property taxes and state aids. These revenue sources are not received until the second half of the fiscal year. As such, a working capital reserve at December 31 is required to finance operations for the first six months of the year. -.~'-~-"""'--- "."--.^~".-,'~--., "~"~' '->---.- '>,",--,~ ._,.-..,.......,....,-.._ ,,---, ,,'""',c'_ f0:.~ .... '~,-"--:,,,-_-:-,,<_,.__,~<,,:,:o-,..,'c_'-" ','" Management Letter + General Fund: · For the City of Andover, the required working capital reserve is computed as follows: 2007 General Fund budgeted expenditures $8,534,974 Recommended working capital reserve (fifty percent of total) $4,267,487 · The current working capital reserve in the General Fund is 380/0. .". ..........,-.,..--.. ..... ......,. "" -" ;'--_':'._<',<:,~\.;":</::':? ;,~ .. .: ~~. " --.. --'- ': -"::.\:,,",:;,->>:.~~:,,;~, '~':_~"_'-_':"_'~_ ,~~_'.'7""_" 10 Management Letter . Bonded Debt - The City has the following bond issues outstanding at December 31, 2005 and 2006: December 31. 2005 2006 G.O. Revenue Bonds G.O. Special Assessment Bonds G.O. Tax Increment Bonds G.O. Certificates/Capital Notes G.O. Permanent Improvement Revolving Bonds G,O. Capital Improvement Bonds G.O. State Aid Bonds Subtotal Less refunded bonds paid by escrow $28,730,000 3,560,000 7,065,000 699,000 5.975,000 4,110,000 2.205.000 52,344,000 $38,210,000 3,560,000 4,715,000 580,000 6,660,000 3,875,000 2.065.000 59,665,000 (9,755,000) $49,910,000 Net bonds payable $52,344,000 - The increase in debt is due to the issuance of the $10,000,000 Public Facility Lease Revenue Refunding Bonds of 2006. They are crossover refunding bonds which results in both the refunding bonds and the refunded bonds being reported as City debt until the crossover date (2/1/14). - The tax increment bond issues will be repaid by increments generated by the City's tax increment districts. The Permanent Improvement Revolving Bonds will be paid by assessments from developers. - The City's debt rating was upgraded to AA- for Standard & Poor's and remains at A 1 for Moody's. The City continually monitors call dates on outstanding debt to take advantage of opportunities to save on long-term interest - -"''''~~'~:''-- ~.-'~"""~T:-,~,",,:,r::'''.-:7C:::-:-'~~~~~,"::-:;,'__/,.~,' ' .' ......... . ':.;,:.:;...;"'" -,' ':", '^,,_::.,-,>:,;-, >-_:~:';->:, '" .'-_,~/>_' :.-:c;_,-~.~:; . -,,:'o::"..:-':':<:-,\,-"t ",' : ~~; '\'~~-: ,-<,)~-?{'}" ":"~:~>,' ( ::<~,-:;: ~7:~ ~-_ . Audit Committee Letter - Required Communication · Audit firm responsibility under U.S. audit standards. · Significant accounting policies · Accounting estimates · Audit Adjustments · Disagreements with management · Consultations with other auditors · Issues discussed prior to retention of auditor · Difficulties encountered in performing the audit ....... ..... >/::~::':,," ::.,:;::)::.;,:::_:; >:~;"'- <':} ,",--:Y;'~'-,::: ".. ....'..; ......:.~".~...... .?" "'..' .<>' . . . Ta':'1i :<t_C '.>::;, <' ._ ;: -:<'=:::_c~:~^::>-,:: ~-_:: ~-( >;'(>':;,,';':"'_'.:_ _~_. Other Matters - Other Matters · New audit standards for 2007 (SAS 1 04 - 111) · New statistical section in 2006 financial statements "-~"~---,c"""'7'O~.~7;-"_~:-_Z"J;":~'?~_~~"".. .. !III Tautges Redpath. Ltd, Certified Public Accountants and Consultants To the Honorable Mayor and Members of the City Council City of Andover, Minnesota We have audited the financial statements of the City of Andover, Minnesota for the year ended December 31,2006, and have issued our report thereon dated April 26, 2007. Professional standards require that we provide you with the following information related to our audit. REQUIRED COMMUNICATIONS Our Responsibility under U.S. Generally Accepted Auditing Standards and Government Auditing Standards As stated in our engagement letter dated August 6, 2006, our responsibility, as described by professional standards, is to plan and perform our audit to obtain reasonable, but not absolute, assurance that the financial statements are free of material misstatement and are fairly presented in accordance with U.S. generally accepted accounting principles. Because an audit is designed to provide reasonable, but not absolute assurance and because we did not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. As part of our audit, we considered the internal control of the City of Andover, Minnesota. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we performed tests of the City of Andover, Minnesota's compliance with certain provisions of laws, regulations, contracts and grants. However, the objective of our tests was not to provide an opinion on compliance with such provisions, Significant Accounting Policies Management is responsible for the selection and use of appropriate accounting policies, In accordance with the terms of our engagement letter, we will advise management about the appropriateness of accounting policies and their application, The significant accounting policies used by the City of Andover, Minnesota are described in Note 1 to the financial statements, No new accounting policies were adopted and the application of existing policies was not changed during 2006. We noted no transactions entered into by the City of Andover, Minnesota during the year that were both significant and unusual, and of which, under professional standards, we 4810 White Bear Parkway White Bear Lake, Minnesota 55110 I 651 426 7000 651 426 5004 Fax I www,hlbtLcom HLB Tautges Redpath, Ltd. is a member of !II International. a world-wide organization 01 accounting firms and business advisors Audit Committee Letter City of Andover, Minnesota Page 2 REQUIRED COMMUNICATIONS are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the financial statements was management's estimate of the depreciation based on estimated useful lives. We evaluated the key factors and assumptions used to develop depreciation in determining that it is reasonable in relation to the financial statements taken as a whole. Audit Adjustments For purposes of this letter, professional standards define an audit adjustment as a proposed correction of the financial statements that, in our judgment, may not have been detected except through our auditing procedures. An audit adjustment mayor may not indicate matters that could have a significant effect on the City of Andover, Minnesota's financial reporting process (that is, cause future financial statements to be materially misstated). In our judgment, none of the adjustments we proposed, whether recorded or unrecorded by the City of Andover, Minnesota, either individually or in the aggregate, indicate matters that could have a significant effect on the City of Andover, Minnesota's financial reporting process. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter that could be significant to the financial statements or the auditor's report, We are pleased to report that no such disagreements arose during the course of our audit. Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Audit Committee Letter City of Andover, Minnesota Page 3 REQUIRED COMMUNICATIONS Issues Discussed Prior to Retention of Independent Auditors We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City of Andover, Minnesota's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing our audit. Closing This information is intended solely for the information and use of the City of Andover, Minnesota's City Council and management and is not intended to be and should not be used by anyone other than these specified parties, fiX B T ~0Jft f-edfJi.. I ci-lct. HLB TAUTGES REDPATH, LTD. White Bear Lake, Minnesota April 26, 2007 . " l1li Tautges Redpath. Ltd, Certified Public Accountants and Consultants REPORT ON COMPLIANCE WITH MINNESOTA LEGAL COMPLIANCE AUDIT GUIDE FOR LOCAL GOVERNMENTS To the Honorable Mayor and Members of the City Council City of Andover, Minnesota We have audited the basic financial statements of the City of Andover, Minnesota, as of and for the year ended December 31, 2006 and have issued our report thereon dated April 26, 2007. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the provisions of the Minnesota Legal Compliance Audit Guide for Local Government promulgated by the State Auditor pursuant to Minnesota Statutes Section 6.65, Accordingly, the audit included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. The Minnesota Legal Compliance Audit Guide for Local Government covers seven categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements, miscellaneous provisions, and tax increment financing. Our study included all of the listed categories. The results of our tests indicate that for the items tested, the City of Andover, Minnesota complied with the material terms and conditions of applicable legal provisions, except as described in this report, This report is intended solely for the information and use of the City of Andover, Minnesota's City council and management and is not intended to be, and should not be, used by anyone other than these specified parties. 11'//3 ~ ~afl,JOIId. HLB TAUTGES REDPATH, LTD. White Bear Lake, Minnesota April 26, 2007 4810 White Bear Parkway White Bear Lake, Minnesota 55110 I 6514267000 6514265004 Fax I www,hlbtLcom HlB Taulges Redpath. Ltd. is a member of I!In International. a world-wide organization of accounting firms and business advisors Report on Compliance with Minnesota Legal Compliance Guide for Local Governments Page 2 Finding: 2006-1 Declaration for Payment not on Check Stock Criteria: Minnesota Statutes require that municipalities have a declaration for payment signed to the effect that such amount, claim, or demand is just and correct and that no part of it has been paid. Minnesota Statute 471.391 reads as follows: 471.391 Declaration form. Subdivision L Sufficiency, The declaration provided for in section 471.38 is sufficient ifin the following form: "I declare under the penalties of law that this account, claim or demand is just and correct and that no part of it has been paid. Signature of Claimant" Subdivision 2, Above check endorsement. The check or order-check by which the claim is paid may have printed on its reverse side, above the space for endorsement thereof by the payee, the following statement: "The undersigned payee, in endorsing this check (or order-check) declares that the same is received in payment of ajust and correct claim against the county (county board of education for unorganized territory, school district, town or city), and that no part of it has heretofore been paid," When endorsed by the payee named in the check or order-check, such statement shall operate and shall be deemed sufficient as the required declaration of the claim, Condition: The check stock used by the City did not include the required declaration, Cause: The City overlooked this requirement when they ordered check stock. Effect: The City was not in compliance with this issue and was not meeting the requirements of Minnesota Statute 471.391, Recommendation: We recommend the City add the required declarations to its check stock each time checks are ordered. City Management Response: Upon notification, the City immediately corrected the issue. Checks that were in-house that did not have the declaration printed on the back of them were disposed of. The implementation of the new financial system in June 2005 required the City to purchase new check stock and the declaration was overlooked.