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HomeMy WebLinkAboutACCAC April 16, 2007 Andover Community Center Advisory Commission Monday, April 16, 2007 7:00 pm Andover Community Center Ice Arena Conference Room 1. Call to Order -7:00 p.m. 2. Welcome New Members 3. Approval of Minutes - Monday, February 5, 2007 4. Staff Update 5. Other Business 6. Adjournment ~NDOVER~ eommtIJJi3t ~Jlkr Advisory Commission Meeting Monday, February 5, 2007 7:00 pm Minutes Call to Order- 7:07 pm Attendance: Erick Sutherland, Todd Schoffelman, Mike Knight, Linda Blackmore, Frank Kellogg Absent: Jamie Durand Approval of Minutes - Monday, January 8, 2007 Minutes approved as written. Budget Review Un-audited 2006 Community Center budget handouts were distributed. Preliminary results indicate that the Community Center will have a $9,000 loss for 2006. The audited results will be finalized and presented to council in May. The commission was very pleased with budget numbers. The commission recommended that staff prepare a brief budget summary including an outline of the "free" programs that the community center offers and costs associated with these items. Summary should be shared with QCTV and the Andover Today Newsletter. Mike Knight asked about any future capital improvement items. Erick indicated items that staff identified are: crank-out basketball hoops for the fieldhouse, storage areas and ice skate rental. Staff Update Summer Proarams - North Star Volleyball is looking into hosting a 1 - week volleyball camp each month during June, July, & August. Better Basketball Bootcamp will also be hosting several basketball camps, sessiOns, and clinics throughout the summer. Walkina Proaram 410 walkers during January Andover YMCNCommunity Center Advisory Committee Minutes February 5, 2007 Page 2 After School Update More than 800 High school and middle students attended the free January after school open gym Tot- Time - Attendance for January, 212. Learn To Skate - We will be hosting a 6-week Learn to Skate program for March/April. Registration forms will be sent to the more than 80 individuals that have expressed an interest. Other Business - Erick announced that Wendy Albee has resigned from the Commission. Commission would like to see another person from Park & Rec Commission replace Ms. Albee. The business vacancy is also still available (Andreas term ending). Commission agreed not to meet during the month of March. Next meeting scheduled for Monday, Apri/16, 2007 at 7:00 p.m. at the Andover Community Center in the Ice Arena Conference Room. Meeting Adjourned at 8:15 p.m. Submitted by, Cindy Ramseier Andover YMCA Community Center 15200 HANSON BLVD, . ANDOVER. MINNESOTA 55304 . (763) 767-5100 FAX (763) 755-2129. WWW.CI.ANDOVER.MN.US TO: CC: Andover Community Center Advisory Commission FROM: Erick Sutherland - Rec. Facility Manager SUBJECT: 2007-08 Fees DATE: April 11, 2007 Enclosed you will find a fee schedule listing what we currently charge for our rental fees and open gym/skate. I would like to have some discussion on proposed fees for the 2007/08 season. I have also included some numbers from surrounding facilities for comparison. Andover Community Center Fee Schedule 2005 2006 $ 160.00 $ 165.00 $ $ 120.00 $ 125.00 $ $ 4.00 $ 4.00 $ $ 3.00 $ 3.00 $ 2005 2006 $ 35,00 $ 35.00 $ $ 30.00 $ 30.00 $ $ 3.00 $ 3.00 $ $ 1.00 $ 1.00 $ $ 1.00 $ 1.00 $ $ 1.00 $ 1.00 $ Rental Fees would change 9/1/07 Open Gym Fees would change 6/1/07 Prime Ice Rental - Other Facilities Bloomington Brooklyn Park Burnsville Centennial Chisago Lakes Coon Rapids Edina Elk River Maple Grove Plymouth Rogers White Bear Lake Woodbury ODen Gvm Fees - Other Facilities Maple Grove Ralia - Adult Volleyball Rochester Woodbury Prime Gvm Rental Fees - Other Facilities Anoka/Hennepin Schools Plymouth - Soccer Field Woodbury- Soccer Field 2006/07 2007/08 $ 160.00 $ 160.00 $ 170,00 $ 175.00 $ 170.00 $ 180.00 $ 140.00 $ 145.00 $ 150.00 $ 155.00 $ 140.00 $ 155.00 $ 165.00 $ 165.00 $ 155.00 $ 165.00 $ 165.00 $ 165.00 $ 160.00 $ 165.00 $ 160.00 $ 160.00 $ 155.00 $ 165.00 $ 165.00 $ 170.00 Youth Adult $ 1.50 $ 3.00 $ - $ 5.00 $ 3.00 $ 4.00 $ 1.50 $ 3.00 2007 $14.00/$20.00 $ 210.00 $ 155.00 General Ledger . Revenue vs Budget By Dept User: Ibrezink Printed: 04/12/07 10:28:42 Period 03 - 03 Fiscal Year 2007 - 2007 1st QW1rter 2007 2007 2007 2007 2007 2006 Account Number Description Budget MTD YTD Avail % Avail P-YTD 2130 Community Center 44000 Community Center Charges for Services 2130-44000-55550 Equipment Rental 0.00 0.00 -283.30 283.30 0.00 0.00 2130-44000-55570 Vending Machioes -6,000.00 -2,023.92 -5,263.34 -736.66 12.28 -3,815.19 Charges for Services -6,000.00 -2,023.92 -5,546.64 -453.36 7.56 -3,815.19 Miscellaneous Revenue 2130-44000-58100 Refunds & Reimbursements -60,000.00 0.00 6,866.42 -66,866.42 111.44 -7,078.06 Miscellaneous Revenue -60,000.00 0.00 6,866.42 -66,866.42 111.44 -7,078.06 44000 Community Center -66,000.00 -2,023.92 1,319.78 -67,319.78 102.00 -10,893.25 2007 2007 2007 2007 2007 2006 Account Number Description Budget MTD YTD Avail % Avail P-YTD 44100 Concessions Charges for Services 2130-44100-55540 Concessions -125,000.00 -19,260.50 -46,142.50 -78,857.50 63.09 -48,469.23 Charges for Services -125,000.00 -19,260.50 -46,142.50 -78,857.50 63.09 -48,469.23 44100 Concessions -125,000.00 -19,260.50 -46,142.50 -78,857.50 63.09 -48,469.23 2007 2007 2007 2007 2007 2006 Account Number Description Budget MTD YTD Avail % Avail P-YTD 44200 Pro Shop Charges for Services 2130-44200-55515 Skate Sharpeniog -3,000.00 -288.00 -1,401.00 -1,599.00 53.30 0.00 2130-44200-55516 Merchandise -3,000.00 -245.50 -821.50 -2,178.50 72.62 -1,389.00 Charges for Services -6,000.00 -533.50 -2,222.50 -3,777.50 62.96 -1,389.00 44200 Pro Shop -6,000.00 -533.50 -2,222.50 -3,777.50 62.96 -1,389.00 2007 2007 2007 2007 2007 2006 Account Number Description Budget MTD YTD Avail % Avail P- YTD 44300 Ice Arena Charges for Services 2130-44300-55505 Ice Rental -290,000.00 -31,175.50 -31,600.50 -258,399.50 89.10 -5,258.00 2130-44300-55506 Ice Rental- Taxable 0.00 -4,257.29 -5,440.81 5,440.81 0.00 -5,638.99 2130-44300-55510 Open Skate -15,000.00 -1,225.00 -9,022.00 -5,978.00 39.85 -8,632.50 2130-44300-55530 Fee Admissions -12,000.00 -300.00 -6,825.30 -5,174.70 43.12 -6,917.50 2130-44300-55580 Advertisiog -15,000.00 -1,000.00 -8,234.29 -6,765.71 45.10 -6,420.00 Charges for Services -332,000.00 -37,957.79 -61,122.90 -270,877. 10 81.59 -32,866.99 Miscellaneous Revenue 2130-44300:58100 Refunds & Reimbursements -24,400.00 -12,220.65 -12,220.65 -12,179.35 49.92 0.00 Miscellaneous Revenue -24,400.00 -12,220.65 -12,220.65 -12,179.35 49.92 0.00 44300 Ice Arena -356,400.00 -50,178.44 -73,343.55 -283,056.45 79.42 -32,866.99 2007 2007 2007 2007 2007 2006 Account Number Description Budget MTD YTD Avail % Avail P-YTD 44400 Fieldhouse Charges for Services 2130-44400-55520 Fieldhouse Rental -68,000.00 -9,474.25 -19,557.25 -48,442.75 71.24 -11,398.70 2130-44400-55521 Fieldhouse Rental - Taxable 0.00 -1,111.84 -15,653.27 15,653.27 0.00 -8,103.58 2130-44400-55522 Open Fieldhouse -11,000.00 -2,680.00 -6,694.30 -4,305.70 39.14 -6,232.50 2130-44400-55550 Equipment Rental -1,500.00 0.00 0.00 -1,500.00 100.00 0.00 2130-44400-55580 Advertisiog -5,000.00 0.00 -1,101.17 -3,898.83 77.98 -2,500.00 Charges for Services -85,500.00 -13,266.09 -43,005.99 -42,494.01 49.70 -28,234.78 44400 Fieldhouse -85,500.00 -13,266.09 -43,005.99 -42,494.01 49.70 -28,234.78 2007 2007 2007 2007 2007 2006 Account Number Description Budget MTD YTD Avail % Avail P-YTD 44900 Comm Ctr - Misc Miscellaneous Revenue 2130-44900-58105 Rent 0.00 -127.80 -223.65 223.65 0.00 -269.38 2130-44900-58130 Donations - Restricted -50,000.00 -8,093.66 -43,127.00 -6,873.00 13.75 -16,341.68 Miscellaneous Revenue -50,000.00 -8,221.46 -43,350.65 -6,649.35 13.30 -16,611.06 44900 Comm.Ctr - Misc -50,000.00 -8,221.46 -43,350.65 -6,649.35 13.30 -16,611.06 2007 2007 2007 2007 2007 2006 Account Number Description Budget MID YTD Avail % Avail P-YTD 2130 Community Center -688,900.00 -93,483.91 -206,745.41 -482,154.59 69.99 -138,464.31 Revenue Total -688,900.00 -93,483.91 -206,745.41 -482,154.59 -69.99 -138,464.31 General Ledger Expense vs Budget By Dept User: Ibrezink Printed: 04/12/07 10:28:00 Period 03 - 03 Fiscal Year 2007 - 2007 \ st clwr-kC 2007 2007 2007 2007 2007 2006 Account Number Description Budget MTD YTD Avail % Avail P-YTD 2130 Community Center 44000 Community Center Salaries & Benefits 2130-44000-60110 Salaries - Regular 238,412.00 10,929.23 29,690.34 208,721.66 87.55 23,644.11 2130-44000-60210 FICA 14,781.00 642.65 1,878.48 12,902.52 87.29 1,659.39 2130-44000-60220 Medicare 3,457.00 150.29 439.28 3,017.72 87.29 388.08 2130-44000-60310 Health Insurance 12,402.00 767.50 2,302.69 10,099.31 81.43 3,703.87 2130-44000-60320 Dental Insurance 856.00 65.82 197.50 658.50 76.93 97.74 2130-44000-60330 Life Insurance 32.00 3.73 11.18 20.82 65.06 5.92 2130-44000-60340 Long-Term Disability 279.00 28.42 84.73 194.27 69.63 41.08 2130-44000-60410 PERA 14,901.00 683.09 2,036.95 12,864.05 86.33 1,230.70 2130-44000-60520 Workers Comp 3,576.00 0.00 894.00 2,682.00 75.00 626.50 2130-44000-60990 Inter-City Labor Allocation -109,473.00 0.00 0.00 -109,473.00 100.00 0.00 Salaries & Benefits 179,223.0013,270.73 37,535.15 141,687.85 79.06 31,397.39 Departmental 2130-44000-61005 Supplies - General 0.00 0.00 57.45 -57.45 0.00 244.16 2130-44000-61020 Supplies - Operatiog 0.00 1,253.93 2,197.76 -2,197.76 0.00 4,259.35 2130-44000-61120 R & M Supplies - Building 0.00 0.00 2,235.38 -2,235.38 0.00 -205.35 2130-44000-61225 Technology Upgrades 0.00 56.16 56.16 -56.16 0.00 0.00 2130-44000-61320 Annual Dues / Licenses 350.00 0.00 125.00 225.00 64.29 125.00 2130-44000-61405 Postage 0.00 9.68 9.68 -9.68 0.00 0.00 Departmental 350.00 1,319.77 4,681.43 -4,331.43 -1,237.55 4,423.16 Operatiog 2130-44000-62005 Electric 130,000.00 8,782.15 18,991.87 111,008.13 85.39 19,781.87 2130-44000-62010 Water & Sewer Service 4,800.00 0.00 846.35 3,953.65 82.37 1,290.75 2130-44000-62015 Natural Gas 180,000.0030,361.15 51,753.29 128,246.71 71.25 52,334.52 2130-44000-62020 Refuse Collection 4,500.00 1,162.29 1,850.64 2,649.36 58.87 973.22 2130-44000-62030 Telephone 4,800.00 521. 77 1,527.57 3,272.43 68.18 1,410.58 2130-44000-62100 Insurance 10,815.00 0.00 2,703.75 8,111.25 75.00 2,575.00 2130-44000-62200 Rentals 0.00 41.85 129.55 -129.55 0.00 365.94 2130-44000-62205 Central Equipment Services 3,966.00 0.00 991.50 2,974.50 75.00 901.25 2130-44000-62300 Equipment Maiotenance Contract 0.00 0.00 7,206.25 -7,206.25 0.00 1,955.00 Operatiog 338,881.00 40,869.21 86,000.77 252,880.23 74.62 81,588.13 Professional Services 2130-44000-63005 Professional Services 8,000.00 166.50 308.50 7,691.50 96.14 628.00 2130-44000-63010 Contractual Services 6,500.00 0.00 684.66 5,815.34 89.47 2,664.52 2130-44000-63030 Printiog 5,000.00 0.00 0.00 5,000.00 100.00 1,362.67 2007 2007 2007 2007 2007 2006 Account Number Description Budget MTD YTD Avail % Avail P-YTD 2130-44000-63100 R & M Labor - General 0.00 0.00 1,846.65 -1,846.65 0.00 0.00 2130-44000-63105 R & M Labor - Buildiog 5,000.00 0.00 4,065.80 934.20 18.68 720.00 Professional Services 24,500.00 166.50 6,905.61 17,594.39 71.81 5,375.19 Capital Outlay 2130-44000-65300 Improvements 8,000.00 0.00 0.00 8,000.00 100.00 0.00 Capital Outlay 8,000.00 0.00 0.00 8,000.00 100.00 0.00 , 44000 Community Center 550,954.00 55,626.21 135,122.96 415,831.04 75.47122,783.87 2007 2007 2007 2007 2007 2006 Account Number Description Budget MID YTD Avail % Avail P-YID 44100 Concessions Salaries & Benefits 2130-44100-60110 Salaries - Regular 0.00 4,087.77 11,000.31 -11,000.31 0.00 9,177.08 2130-44 100-6021 0 FICA 0.00 253.43 752.08 -752.08 0.00 599.04 2130-44100-60220 Medicare 0.00 59.29 175.93 -175.93 0.00 140.07 2130-44100-60410 PERA 0.00 114.91 357.86 -357.86 0.00 133.50 2130-44100-60990 Inter-City Labor Allocation . 65,470.00 0.00 0.00 65,470.00 100.00 0.00 Salaries & Benefits 65,470.00 4,515.40 12,286.18 53,183.82 81.23 10,049.69 Departmental 2130-44100-61020 Supplies - Operatiog 8,000.00 187.79 2,085.81 5,914.19 73.93 4,464.53 2130-44 100-6 1025 Supplies - Cleaniog 0.00 0.00 98.46 -98.46 0.00 0.00 2130-44100-61105 R & M Supplies - General 1,000.00 0.00 0.00 1,000.00 100.00 0.00 2130-44100-61245 Items for Resale 43,750.00 3,861.23 18,319.22 25,430.78 58.13 21,526.28 2130-44100-61320 Annual Dues 1 Licenses 450.00 0.00 0.00 450.00 100.00 0.00 Departmental 53,200.00 4,049.02 20,503.49 32,696.51 61.46 25,990.81 Operatiog 2130-44100-62005 Electric 7,800.00 560.56 1,212.24 6,587.76 84.46 1,262.68 2130-44100-62010 Water & Sewer Service 288.00 0.00 54.02 233.98 81.24 82.39 2130-44100-62020 Refuse Collection 1,485.00 114.40 343.84 1,141.16 76.85 324.46 2130-44100-62200 Rentals 0.00 83.48 195.78 -195.78 0.00 157.32 Operatiog 9,573.00 758.44 1,805.88 7,767.12 81.14 1,826.85 Professional Services 2130-44100-63010 Contractual Services 0.00 168.27 522.87 -522.87 0.00 0.00 Professional Services 0.00 168.27 522.87 -522.87 0.00 0.00 - 44100 Concessions 128,243.00 9,491.13 35,118.42 93,124.58 72.62 37,867.35 2007 2007 2007 2007 2007 2006 Account Number Description Budget MTD YTD Avail % Avail P-YTD 44200 Pro Shop Salaries & Benefits 2130-44200-60990 Inter-City Labor Allocation 3,000.00 0.00 0.00 3,000.00 100.00 0.00 Salaries & Benefits 3,000.00 0.00 0.00 3,000.00 . 100.00 0.00 Departmental 2130-44200-61020 Supplies - Operating 500.00 0.00 141.65 358.35 71.67 . 81.47 2130-44200-61245 Items for Resale 750.00 243.66 470.20 279.80 37.31 89.00 Departmental 1,250.00 243.66 611.85 638.15 51.05 170.47 44200 Pro Shop 4,250.00 243.66 611.85 3,638.15 85.60 170.47 2007 2007 2007 2007 2007 2006 Account Number Description Budget MID YTD Avail % Avail P-YTD 44300 Ice Arena Salaries & Benefits 2130-44300-60110 Salaries - Regular 0.00 1,599.58 5,247.25 -5,247.25 0.00 18,709.46 2130-44300-60210 FICA 0.00 99.17 363.77 -363.77 0.00 1,107.28 2130-44300-60220 Medicare 0.00 23.19 85.06 -85.06 0.00 258.97 2130-44300-60990 Inter-City Labor Allocation 38,244.00 0.00 0.00 38,244.00 100.00 0.00 Salaries & Benefits 38,244.00 1,721.94 5,696.08 32,547.92 85.11 '20,075.71 Departmental 2130-44300-61005 Supplies - General 0.00 75.81 96.55 -96.55 0.00 96.81 2130-44300-61020 Supplies - Operatiog 16,000.00 659:78 873.60 15,126.40 94.54 667.70 2130-44300-61105 R & M Supplies - General 2,500.00 0.00 0.00 2,500.00 100.00 0.00 2130-44300-61205 Small & Expend - Small Tools 1,500.00 0.00 0.00 1,500.00 100.00 0.00 2130-44300-61310 Meals 1 Lodgiog 800.00 0.00 0.00 800.00 100.00 0.00 2130-44300-61320 Annual Dues 1 Licenses 200.00 0.00 0.00 200.00 100.00 0.00 2130-44300-61410 Transportation / Mileage 250.00 0.00 0.00 250.00 100.00 0.00 Departmental 21,250.00 735.59 970.15 20,279.85 95.43 764.51 Operatiog 2130-44300-62205 Central Equipment Services 3,966.00 0.00 991.50 2,974.50 75.00 0.00 Operating 3,966.00 0.00 991.50 2,974.50 75.00 0.00 Professional Services 2130-44300-63005 Professional Services 0.00 250.00 1,955.00 -1,955.00 . 0.00 1,300.00 2130-44300-63105 R & M Labor - Buildiog 0.00 1,507.80 1,507.80 -1,507.80 0.00 0.00 Professional Services 0.00 1,757.80 3,462.80 -3,462.80 0.00 1,300.00 44300 Ice Arena 63,460.00 4,215.33 11,120.53 52,339.47 82.48 22,140.22 2007 2007 2007 2007 2007 2006 Account Number Description Budget MTD YTD Avail % Avail P-YTD 44400 Fieldhouse Salaries & Benefits 2130-44400-60110 Salaries - Regular 0.00 2,003.08 5,533.54 -5,533.54 0.00 3,682.81 2130-44400-60210 FICA 0.00 124.18 375.57 -375.57 0.00 228.32 2130-44400-60220 Medicare 0.00 29.04 87.86 -87.86 0.00 53.44 2130-44400-60990 Inter-City Labor Allocation 13,410.00 0.00 0.00 13,410.00 100.00 0.00 Salaries & Benefits 13,410.00 2,156.30 5,996.97 7,413.03 55.28 3,964.57 Departmental 2130-44400-61005 Supplies" General 0.00 75.80 96.53 -96.53 0.00 0.00 2130-44400-61020 Supplies - Operatiog 7,500.00 204.64 1,673.58 5,826.42 77.69 899.67 2130-44400-61105 R & M Supplies - General 1,000.00 0.00 0.00 1,000.00 100.00 0.00 2130-44400-61120 R & M Supplies - Buildiog 0.00 0.00 2,235.00 -2,235.00 0.00 338.17 Departmental 8,500.00 280.44 4,005.11 4,494.89 52.88 1,237.84 Professional Services 2130-44400-63005 Professional Services 0.00 325.00 1,125.00 -1,125.00 0.00 703.00 Professional Services 0.00 325.00 1,125.00 -1,125.00 0.00 703.00 Capital Outlay 2130-44400-65600 Equipment 7,500.00 0.00 6,495.00 1,005.00 13.40 0.00 Capital Outlay 7,500.00 0.00 6,495.00 1,005.00 13.40 0.00 44400 Fieldhouse 29,410.00 2,761.74 17,622.08 11,787.92 40.08 5,905.41 2007 2007 2007 2007 2007 2006 Account Number Description Budget MID YTD Avail % Avail P-YTD 44900 Comm Ctr - Misc Other Fioanciog Uses 2130-44900-67101 Operatiog Transfers Out 237,274.00 0.00 237,274.00 0.00 0.00 284,013.00 Other Financiog Uses 237,274.00 0.00 237,274.00 0.00 0.00 284,013.00 44900 Comm Ctr _ Misc 237,274.00 0.00 237,274.00 0.00 0.00 284,013.00 Account Number Description 2007 Budget. 2007 MID 2007 YTD 2007 2007 Avail % Avail 2006 P-YTD 2130 Community Center 1,013,591.00 72,338.07 436,869.84 576,721.16 56.90 472,880.32 Expense Total 1,013,591.00 72,338.07 436,869.84 576,721.16 56.90 472,880.32