HomeMy WebLinkAboutSP April 19, 2007
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CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Special City Council Workshop
Thursday, April 19, 2007
Andover Public Works Facility
Call to Order - 6:00 p.m.
Review of MuItitask EQuipment
Discussion Items
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1. Review Public Works Maintenance Policies
A. Snow & Ice Control Policy
B. Street Sweeping Policy
C. Pothole Repair Policy
D. Sidewalk & Trail Inspection and Maintenance Policy
E. Sanitary Sewer Maintenance Policy
F. Rain Sensor Draft Policy
G. Grease and Sand Reduction Policy
2. Street Sign Department / Non Funded State or Federal Mandates
3. All Public Works Division Supervisors will be on hand for any questions that
the Mayor or City Council may wish to ask or need clarification on within
any of the Public Works Departments.
4. Other Business
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1685 CROSSTOWN BOULEVARD NoW. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Workshop Staff Reports
DATE: April 19, 2007
The attached staff reports are a reproduction of what was provided to the Council for the
originally scheduled March 1,2007 Public Works Council Workshop meeting. No colored maps
are provided with this packet; please use the maps that were provided with the original packet.
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, or if colored maps are needed, please notifY me as soon as possible.
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
CC:
Mayor and Conncilmember's ~
Jim Dkki....., City Ad_istra'" <::j .
Frank Stone Public Works Superintendent
TO:
FROM:
SUBJECT:
City Inspection and Maintenance Policy Updates
DATE:
March 1st 2007
INTRODUCTION
Review of updated Public Works Inspection and Maintenance Policy's
A. Snow & Ice Control Policy B. Street Sweeping Policy C. Pothole Repair Policy
D. Side Walk & Trail Inspection and Maintenance Policy. E. Sanitary Sewer Maintenance
o Policy F. Rain Sensor Draft Policy. G. Grease and Sand Reduction Policy.
DISCUSSION
Minnesota cases have illustrated how important it is for cities to have maintenance policies for
activities handled in its Public Works Departments. Such as the policies listed above. These
policies help with the planning for the use of the city's resources, establish priorities for this
work and provide and explanation as to how and why city preformed or didn't perform the
maintenance. By having a policy, the city can show it was not negligent. A policy can help the
city explain what it did and why it did it. It can support a finding that the city exercised
reasonable care given the circumstances and the city's resources
ACTION REOUIRED
Review and Approve by Resolution at next City Council Meeting.
Respectfully submitted,
Frank Stone, Public Works Superintendent
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City of Andover
Snow Removal and Ice Control Policy
1. Purpose and Need For Policy
The City of Andover, being a growing City needs to annually review and adopt a policy
regarding efficient and timely removal of snow and control of ice in order to best provide
safe travel for the greatest number of persons. This policy outlines the responsibility
within the Public Works Division in order to accomplish this goal.
2. Policy
Each year the Public Works Division prepares a map of the City showing public streets,
trails, and sidewalk system. The map is then divided into routes for the purpose of snow
and ice control. Within each ofthese areas, starting points will be rotated on all routes so
no one will be plowed last every time. Operators will concentrate on higher volume
streets within their routes to ensure they have provided access for emergency fire, police
and medical services.
The City, however, does not guarantee bare, dry pavement after each snowfall or that
streets will be totally free of ice and snow or driving hazards common to Minnesota
winter weather.
City streets will generally be plowed within 24 hours from the start of a 2" or more
snowfall. This requires 10 - 12 hours of plow operations for a normal snowfall of 2" to
6". Delays may occur due to equipment breakdowns and/or extreme weather conditions.
3. Procedures
The Public Works Division along with the assistance ofthe Anoka County Sheriffs
Department monitor street conditions. If conditions warrant attention, the Street
Supervisor or designee will notify Public Works personnel in accordance with Public
Works schedule for emergency call outs.
4. Commencement of Snow and Ice Operations
a. Snow accumulations of 2" or more will warrant full snowplowing operations.
b. Drifting of snow may warrant commencement of full snowplowing operations
depending upon conditions.
c. Icing of pavements may warrant full salting or sanding operations depending upon
extent and conditions.
Snow and ice control operations are expensive and involves the use of limited personnel
and equipment. Consequently snowplowing operations will not generally be conducted
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for snowfall of less than 2 inches, unless drifting of snow has created hazardous travel
conditions.
5.
How Snow Will Be Plowed
Snow shall be plowed in a manner as to minimize any traffic obstructions. The center of
the roadway will be plowed first. The snow shall be pushed from left to right, with the
discharge going onto the boulevard area of the right-of-way. It is the departmental goal
to have the entire street system cleaned after a "typical" snowfall in approximately 10 -
12 hours. Depending on snowfall conditions, duration of the storm and equipment
breakdowns, clean up operations can fluctuate.
6.
Use of Salt Brine and Granular Salt
The City is concerned about the effect salt has on the environment and will limit its use
for that reason. Therefore, it is City policy to scrape the street surface with underbody
plows and then utilizes liquid salt brine sprayed onto the street surface along with
granular salt. This provides for traction, but is not intended to provide bare pavement
during winter driving conditions. The salt application is generally spread down the
centerline of the roadway and limited amounts in cul-de-sacs with larger concentrations
at intersections, curves, steep grades and high volume roadways. The City cannot be
responsible for damage to grass caused by the salt mixture and therefore will not make
repairs or compensate residents for salt damage to turf, plantings or trees in the street
right-of-way.
7.
Suspension of Operations
Generally, operations shall continue until all roads are passable. Widening and clean up
operations may continue immediately or on the follow working day depending upon
conditions and circumstances. Safety of employees and the public is important;
therefore, plowing operations may be halted once employees have worked 14 - 16 hour
shifts. Employees will be encouraged to take a IS-minute break for every 4-5 hours
worked. Employees will be required to meet with a supervisor after 14 hours to
determine ifthe employee can continue or ifthe employee should have a minimum of
eight hours of off duty rest time at an appropriate location.
Depending on the extent of the storm employees from all Public Works Departments,
City Hall and Community Center may be called upon to help clean up the affects of the
storm. Non-union supervisory staffmay also assist in the storm clean up effort in an
attempt to lend a "helping hand" and to work together with union staff as a "team".
Operations may be suspended during periods oflimited visibility. Any decision to
suspend operations shall be made by the Public Works Management staff and shall be
based on the conditions ofthe storm. The City will continue to provide access for
emergency fire, police and medical services during a major snow or ice storm.
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8.
Stake Curbs For Snowplowing
When the streets are covered with snow, it is almost impossible for the snowplow
operator to determine the edge of the road, especially curbs. Residents are encouraged to
stake the edge of curbs with stakes supplied by the Public Works Division.
9. Work Schedule for Snowplow Operators
10.
11.
Snowplow operators will be expected to work eight-hour shifts. In severe snow
emergencies operators may be required to work in excess of eight-hour shifts. However,
because of budget and safety concerns, no operator shall work more than a 16-hour shift
in any 24-hour period. Operators will be given a one-hour lunch break within every eight
hours worked. After a 16-hour day, operators will be given an eight-hour rest period
before returning to work. In their absence the operator can be replaced if additional
qualified personnel are available.
Parking on City Streets
City Ordinance, Title 6 Chapter 2 prohibits parking on any City street between the hours
of 1 :00 a.m. and 6:00 a.m. from November 151 to April 151h or anytime after a 2" snowfall
in which there is no parking until the streets have been fully plowed. Parking Ordinance
signs have been placed at all major thoroughfares and major arterial street intersections
entering the City to help remind residents of this ordinance.
Placing Snow on a Public Roadway
Minnesota State Statue 160.21,160.2715 and 169.42 prohibit depositing of snow and ice
onto public roadways. Placing snow onto a public roadway can subject a person to civil
liability if a road haZard, such as slippery area, frozen rut or bump occurs and causes a
traffic accident.
12.
Property Damage
Snow plowing and ice control operations can cause property damage even under the best
of circumstances and care on the part of the City; The major types of damage are to
improvements in the City right-of-way, which extends approximately 10 'to 15' beyond
the curb. The intent of the right-of-way is to provide room for snow storage, utilities,
sidewalks and other City uses. However, certain private improvements such as
mailboxes are required within this area. Therefore, the City will cooperate with the
property owner to determine if damage is the responsibility of the City or if the
responsibility shall be that of the property owner. At the City's discretion, we will repair
a mailbox or reimburse the resident up to $30.00 for damage. The City accepts
responsibility for mailboxes, which are allowed to be placed in the road right-of-way if
the damage was caused by physical contact of a plow blade, wing or other piece of
equipment. Mailboxes should be constructed sturdy enough to withstand snow rolling off
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a plow or wing; therefore, damage resulting from snow is the responsibility ofthe
resident.
Damage to fences, irrigation systems, trees or other private improvements will not be
repaired or replaced by the City if they are in the right-of-way. Lawns that are scraped or
gouged by City equipment will be repaired by top dressing and seeding the following
spring. Residents are responsible to assist by watering these areas after being repaired.
In instances where there is disagreement as to the source of the damage and
responsibility, the City shall determine the responsibility.
13. Driveways
14.
One ofthe most frequent and biggest problems in snow removal from public streets is the
snow deposited in driveways during plowing operations. Snow being accumulated on a
plow blade has no place to go but into driveways. Plow operators make every attempt to
minimize the amount of snow deposited in driveways, but amounts can still be
significant. Based on priorities and staffing levels, City personnel do not provide
driveway clean up. Possible exceptions are at the discretion of department management
in emergency situations.
How to Keep Your Driveway Entrance from Filling with Snow
Throughout the winter months, State, County and City snowplow crews will be out
clearing highways, roads and streets during and after each snowfall. Homeowners and
other property owners will be clearing their driveways at this same time. Many times
while property owners are clearing their driveway a snowplow will go by and fill in the
end of the freshly cleared driveway with snow from the street. This is not intentional, but
there are ways this inconvenience can be minimized.
The diagram below shows how you can clear snow around the end or your driveway
opening to reduce the possibility you will have to do more re-clearing after the snowplow
goes by on the road next to your driveway. The idea is to place as much snow as possible
when clearing your driveway, in the direction of travel downstream on your side of the
roadway. Next is to clear an area upstream from your driveway opening to form a
"pocket" for the snow from the roadway to go into instead of at the end of your driveway.
The result is more of the snow accumulation from clearing the roadway will go into this
open pocket area and less at the end of your driveway. A note of caution is in order;
please be extremely careful when working next to the roadway especially when
snowplowing operations are in progress.
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15. Mail Delivery
Snowplow operators make every effort to remove snow as close to the curb line as
practical and to provide access to mailboxes for mail delivery. However, it is not
possible to provide perfect conditions and minimize damage to mailboxes with the size
and type of equipment the City operates. Therefore, the final cleaning adjacent to
mailboxes is the responsibility of each resident. Residents are encouraged to check with
the Postmaster for correct installation procedures for mailboxes.
16. Fire Hydrants
17.
18.
19.
Fire hydrants are critical to minimize the potential losses involved in any fire. Residents
are encouraged to assist the City by clearing hydrants near their property. If possible,
they should be cleared five (5) feet on each side to allow Fire Department access.
GarbagelRecycling
Efficient snowplowing requires that garbage and recycling containers be accessible for
pick up and be placed off the street to allow for snow removal. The containers may have
to be placed in the driveway to meet both of these requirements. It is the responsibility of
the resident to see that containers are not in the way of the snowplow and is also in a spot
accessible for garbage and recycling trucks.
Sidewalk and Trails
The City is responsible for plowing snow from designated sidewalk and trail systems.
This however does not include all sidewalks. City sidewalk and trail snowplowing
begins as soon as possible after all City streets have been plowed. Sidewalk and trail
plowing will occasionally not be started until the following workday. This will be
determined by the severity of the weather, personnel and equipment. Sidewalks and trails
are cleared of accumulated snow but will not be maintained to a "clean pavement"
condition.
Parking Lots
The City is responsible for snow and ice removal of City facility parking lots. These
facilities include:
. City Hall/Senior Center Complex
. All three Fire Stations
. Water Treatment Plant
. Andover Community CenterfYMCA
. Public Works Facility
. City Park parking lots as listed: Hawkridge Park, Pleasant Oaks Park, Hidden
Creek North Park, Prairie Knoll Park, Fox Meadows Park, Kelsey Round Lake
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20.
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Park, Andover Station North Park, Crooked Lake Boat Landing, Lions Park,
Shadowbrook Park, Wild Iris Park, City Hall North Park.
Driveways for 9 Sanitary Sewer Lift Stations
Driveways for 9 City Well House Locations
Water Tower Driveways (2)
.
.
The City does not guarantee these parking lots and driveways will be free from driving
and walking hazards common to Minnesota winter weather and may be partially covered
with snow and/or ice.
Complaints
Complaints regarding snow and ice control or damage shall be taken during normal
working hours and handled in accordance with normal City operating procedures.
Complaints involve access to property or problems requiring immediate attention shall be
handled on a priority basis. Response time should not exceed 24-hours for most
complaints. It should be understood that complaint responses are to ensure that
provisions of this policy have been fulfilled and all residents ofthe City have been treated
uniformly. It is the City's intention to log all complaints and upgrade this policy as
necessary in consideration of the constraints of our resources. Please call the Public
Works Division at 763-755-8118 or fill out an on-line comment at www.ci.
andover.mn.us to register a complaint.
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160.2715, Minnesota Statutes 2006
Page 1 of2
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Minnesota Statutes Table of Chapters Chapter 160 Table of Contents
160.2715, Minnesota Statutes 2006
Copyright @ 2006 by the Office of Revisor of Statutes, State of Minnesota.
160.2715 RIGHT-OF-WAY USE; MISDEMEANORS.
(a) Except for the actions of the road authorities, their agents, employees, contractors, and
utilities in carrying out their duties imposed by law or contract, and except as herein provided, it
shall be unlawful to:
(I) obstruct any highway or deposit snow or ice thereon;
(2) plow or perform any other detrimental operation within the road right-of-way except
in the preparation of the land for planting permanent vegetative cover or as authorized under
section 160.232;
(3) erect a fence on the right-of-way ofa trunk highway, county state-aid highway, county
highway, or town road, except to erect a lane fence to the ends of a livestock pass;
(4) erect or reconstruct driveway headwalls in or on the right-of-way of a highway or road,
except as may be allowed by permit from the road authority imposing reasonable regulations
as are necessary to prevent interference with the construction, maintenance, and safe use of
the highway or road and its appurtenances;
(5) dig any holes in any highway, except to locate markers placed to identifY sectional
corner positions and private boundary corners;
(6) remove any earth, gravel, or rock from any highway;
(7) obstruct any ditch draining any highway or drain any noisome materials into any ditch;
(8) place or maintain any building or structure within the limits of any highway;
(9) place or maintain any advertisement within the limits of any highway, except as provided
in section 160.27. subdivision 7;
(10) paint, print, place, or affix any advertisement or any object within the limits of any
highway, except as provided in section 160.27. subdivision 7;
(11) deface, mar, damage, or tamper with any structure, work, material, equipment, tools,
signs, markers, signals, paving, guardrails, drains, or any other highway appurtenance on or
along any highway;
(12) remove, injure, displace, or destroy right-of-way markers, or reference or witness
monuments, or markers placed to preserve section or quarter-section corners;
(13) improperly place or fail to place warning signs and detour signs as provided by law;
(14) drive over, through, or around any barricade, fence, or obstruction erected for the
purpose of preventing traffic from passing over a portion of a highway closed to public travel or
to remove, deface, or damage any such barricade, fence, or obstruction.
(b) Any violation of this section is a misdemeanor.
History: 1959 c 500 art 1 s 27; 1973 c 123 art 5 s 7; 1977 c 334 s 1; 1979 c 275 s 1; 1980 c
435 s 1; 1980 c 533 s 2; 1986 c 387 s 1; 1986 c 398 art 27 s 2; 1986 c 435 s 1; 1989 c 179 s 2;
1995 c 23 s 1; 1998 c 283 s 1,2; 1998 c 403 s 5,6; 2004 c 295 art 2 s 15
Please direct all comments concerni~sues or legislation
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160.2715, Minnesota Statutes 2006
to your House Member or State Senator.
For Legislative Staff or for directions to the Capitol, visit the Contact Us page.
General Questions or comments.
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169.42, Minnesota Statutes 2006
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Minnesota Statutes Table of Chapters Chapter 169 Table of Contents
169.42, Minnesota Statutes 2006
Copyright @ 2006 by the Office of Revisor of Statutes, State of Minnesota.
169.42 LITTERING; DROPPING OBJECT ON VEHICLE; MISDEMEANOR.
Subdivision 1. Objects on highway. No person shall throw, deposit, place, or dump, or cause
to be thrown, deposited, placed, or dumped upon any street or highway or upon any public or
privately owned land adjacent thereto without the owner's consent any snow, ice, glass bottle,
glass, nails, tacks, wire, cans, garbage, swill, papers, ashes, cigarette filters, debris from fireworks,
refuse, carcass of any dead animal, offal, trash or rubbish or any other form of offensive matter, or
any other substance likely to injure any person, animal, or vehicle upon any such street or highway.
Subd. 2.MS 1969 [Repealed, Exl971 c 27 s 49]
Subd. 2. Dropping dangerous object on highway. Any person who drops, or permits to
be dropped or thrown, upon any highway any of the material specified in subdivision I, shall
immediately remove the same or cause it to be removed.
Subd. 3. Removing object; responsibility. Any person removing a wrecked or damaged
vehicle from a highway shall remove any glass or other injurious substance dropped upon the
highway from such vehicle.
Subd. 4. Dropping object on vehicle. No person shall drop or hurl any destructive or
injurious material or object at or upon any motor vehicle upon any highway or the occupants
thereof.
Subd. 5. Misdemeanor. Any person violating the provisions of this section is guilty of a
misdemeanor. The record of any conviction of or plea of guilty under this section of a person
operating a motor vehicle shall be immediately forwarded to the Department of Public Safety
for inclusion upon that offender's driving record. Any second or subsequent offense under this
section shall require a minimum fine in the amount of $400. Any judge may, for any violation
of this section, order the offender to pick up litter along any public highway or road for four
to eight hours under the direction of the Department of Transportation, with the option of a
jail sentence being imposed.
History: (2720-227) 1937 c 464 s 77; 1951 c 663 s 1,2; 1967 c 104 s 1; 1973 c 299 s 1;
1976 c 166 s 7; 1980 c 533 s 13; 1983 c 359 s 11; 1991 c 138 s 1; 2003 c 28 art 1 s 17
Please direct all comments concerning issues or legislation
to your House Member or State Senator.
For Legislative Staff or for directions to the Capitol, visit the Contact Us page.
General Questions or comments.
@
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160.21, Minnesota Statutes 2006
Page 1 of 1
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Minnesota Statutes Table of Chapters Chapter 160 Table of Contents
160.21, Minnesota Statutes 2006
Copyright @ 2006 by the Office of Revisor of Statutes, State of Minnesota.
160.21 MS 1953 [Repealed, 1957 c 943 s 72]
160.21 SNOW REMOVAL.
Subdivision I. Agreements. Road authorities, including road authorities of cities, may
contract with each other for the construction and maintenance of; or removal of snow from,
any or all highways under their supervision. Such road authorities may also contract with any
agency or political subdivision of the state, including but not limited to school districts and public
sanitariums, for the removal of snow from publicly owned lands thereof.
Subd. 2. Removal from private property. The road authority of any county or town may
remove snow from private property upon payment of not less than the cost thereof when such
snow removal does not unduly delay or interfere with the removal of snow from public highways
under its jurisdiction.
Subd. 3. Disposition of money. All money received for snow removal shall be paid into the
respective funds provided by law, or set aside, for highway or street purposes.
Subd. 4. Emergency snow removal. Any road authority including road authorities of cities
may remove snow from any road or highway in cases of emergency.
Subd. 5. Deemed employees of hiring authority. All persons while engaged in snow
removal or other work as provided in this section shall be deemed for all purposes the employees
of the road authority hiring them.
History: 1959 c 500 art 1 s 21; 1973 c 123 art 5 s 7
Please direct all comments concerning issues or legislation
to your House Member or State Senator.
For Legislative Staff or for directions to the Capitol, visit the Contact Us page.
General Questions or comments.
@
http://ros.leg.mnfbin/getpub.php?pubtype=STAT_CHAP_SEC&year=current§ion= 16... 1/31/2007
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The City of Andover
Street Sw eping Policy
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1. Introduction
The City of Andover believes that it is in the best interest of the residents for the City to
assume basic responsibility of sweeping City streets. Reasonable sweeping is necessary for
vehicle and pedestrian safety, water quality issues and environmental concerns. The City
will provide such services in a cost-effective manner, keeping in mind safety, budget,
personnel and environmental concerns. The City will use City employees, equipment and/or
private contractors to provide this service. Completion dates are dependent on weather
conditions, personnel and equipment availability. The Street Maintenance Supervisor or
. bislher designee will be responsible for scheduling of personnel and equipment.
2. When Will the City Perform Street Sweenin2: Onerations?
A. Spring sweeping of snow and ice control aggregate will begin when streets are
significantly clear of snow and ice, usually late March or early April, after the risk of
late snowfall has. passed. Spring sweeping is typically completed by June 1 st.
B. Seal coating is a surface application of an asphalt emulsion followed by a layer of
small rock that protects the pavement from the deteriorating effeCts of sun and water
plus it provides increased surface friction. Seal coat sweeping will commence two
days after application of sealcoat and will be completed within seven days of
application.
C. Fall sweeping will commence late August or early September and typically is
completed by October 15th. Areas with extensive foliage will be swept after most of
the leaves have fallen.
D. Storm water quality areas will be swept on a priority throughouttbe year.
E. Environmentallgeneral sweeping will be performed on an as needed basis.
F. Bituminous milling recovery sweeping will be performed within two (2) days ofa
~..nding, milling or cracksealing operation.
G. Erosion/siltation dirt-and debris cleanup from construction projects is the responsibility
of the developer, contractor or property owner. Except in cases of emergency the
streets shall be cleaned and swept tbe same day if any of the situations above should
happen. Upon notification the street is cleared as soon as possible. In an emergency
the City may sweep the street and the responsible party will reimburse the City for all
associated costs.
H. Tree trimming and pruning areas will be swept at the end of each day of the trimming .
operation.
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CitiZen request for sweeping will be evaluated and the Street Maintenance Supervisor
will determine the priority.
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3. How Will Streets Be Sweot?
Sweeping is a slow process with average gutter line speeds for the first sweeping in spring
that can be as slow as 2 to 3 miles per hour. The City will sweep with its own equipment and
manpower, unless contract services are also required. Normally centerlines are swept after
gutter lines are cleaned. Equipment may include mechanical, vacuum or regenerative air
sweepers.
4. Priorities
The City has classified City streets based on the street function, volume, impact on water
quality and environment, and the importance to the welfare of the community. Accordingly
sweeping routes will be designed to provide the maximum possible benefit to higher volume
and water quality sensitive areas. See attached maps or routes.
5. Weather Conditions
Sweeping operations will be conducted when weather conditions permit. Factors that may
delay sweeping operations include, temperatures below 320, wind, rain, snow and frozen
gutter lines.
o 6. Work Schedule
Sweeping operations are performed in conjunction with and can be impacted by the other
maintenance operations. Sweeping operations will normally be conducted Monday - Friday,
from 7:00 a.m. to 3:30 p.m. Extended workdays and shift changes may be utilized for spring
cleanup or emergency sweeping to provide maximum efficiency. For safety reasons. no
operator shall work more than a twelve~hour shift in any twenty-four hour period.
7.SidewaIks and Trails
The City will sweep trails and sidewalks on collector and arterial streets once in the spring
after the snow season has passed and are clear of snow and ice or on an as need basis.
8. Safety
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Sand, and seal coat rock, or other dirt and debris on the street can create a potentially
dangerous condition for vehicles, motorcyclists, bicyclist and pedestrians. It would not be
practical or effective to sign all streets for potential dangerous conditions. During seal coat
or milling operations, warning signs indicating loose rock will be placed on each end of
collector and arterial streets or other appropriate areas where needed. These signs will
remain in place until the street has been swept. Employees will follow all work rules, OSHA
regulations, and Federal and State laws to ensure a safe sweeping operation.
9. Miscellaneous
Other policies, procedures, maps, and routes associated with street ,;weeping operations.
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City of Andover
Pothole Repair Policy
1. Introduction
The city of Andover believes it is in the best interest of the residents of the city to
do the maintenance of its city streets. An important part of street maintenance is
the repair of potholes. The city will repair potholes in a safe and cost effective
manner, keeping in mind safety, budget; personnel, and environmental concerns.
The city will use city employees, equipment and / or private contractors to
provide this service. Pothole repair is part of the city's overall pavement
management program.
2. Application
This policy applies to city streets. It does not apply to other government's roads
that go through the city unless there is a specific agreement between the city and
the other governmental agency.
3. When will the city repair potholes?
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The Street Supervisor will decide when to conduct pothole repairs. The Street
Supervisor / or the street department lead person well inspect the city streets once
a year.
Crew Repair
The city is broken into (9) nine sections, crews will be assigned and area to repair
any potholes it finds in that area. When this area is completed the crews will move
unto the next area that would need repair. There will be two crews that will
accomplish the repairs in these areas. The first crew will be using a spray patch
unit that will inject the patch into the pothole mechanically. This type of repair
does not create any street closings or blockages. The second crew will cut out bad
sections of the street and replace with new asphalt, which at times will cause the
street to be temporarily closed. Each street will be inspected at a minimwu of
once a year depending on available resources and factors such as weather and
other street work that needs to be done.
Response to complaints or accidents.
A crew will be sent out to inspect any street when the city receives a complaint or
notice of an accident or damage involving a pothole.
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4. Criteria for pothole repair
Not every imperfection in a street surface is necessarily considered to be a pothole
in need of repair. The general criteria for repair will be a pothole that is 2 inches
or more deep and over 5 inches in diameter. The Street Supervisor or his
designated employee will have discretion to decide if a condition is a pothole in
need of repair.
5. How will potholes be repaired?
Potholes will be repaired temporarily during cold weather with a cold mix or
other means. During cold weather, the repairs will be limited to those determined
to be hazardous for motor vehicles. In warmer weather and when hot asphalt mix
is available, the larger potholes will be cut out the and the asphalt will be
replaced. On all other potholes or depressions a spray-patching unit will be used.
In this type of operation. the asphalt mix is sprayed into the pothole or depression
and the traffic will continue to flow.
6. Priorities and schedule for which streets where potholes will be repaired.
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The city has classified city streets based on the street function, traffic volume, and
importance to the welfare of the community. The city will repair those streets first
that are high volume and high speed routes that connect major sections of the city
and provide access for emergency fire, police, and medical services.
The city will than work there way though the nine (9) sections of the city, so that
no section of the city will be neglected during our maintenance repair process.
The cities last priority would be preventive maintenance of city parking lots.
7. Weather conditions
Pothole repairs will be conducted only when weather conditions do not limit the
ability to perform the work or when such work would not endanger the safety of
city employees and equipment. Factors that may delay repairs are cold
. temperatures, rain, snow, and ice conditions.
8. Documentation
Workers will document all street repairs to potholes that are made under this
policy. Records will not necessarily identify each individual pothole, but may
show the general street location where repairs were made.
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9. Warnings signs or devices
It the city knows of a pothole in a street and it is not able to repair it, it will
consider whether it should use warning signs or devices. Factors that will be
examined will be the location of the pothole, how dangerous it is, and whether a
warning sign or device would be effective.
pothole policy
Rev. 02/12/07
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Sidewalk and Trail Inspection
And
Maintenance Policy
1. introduction
The City of Andover has twenty-three and a quarter (23 y.,) miles of sidewalks and trails.
Public sidewalks or trails may vary in age and quality of condition. Not every mere
inequality or irregularity in the surface of the way rises to the level of a defect. The city
recognizes that some sidewalk or trail conditions can create unreasonable hazards for
pedestrians and other sidewalk or trail users.
The city does not have unlimited employee or financial resources and cannot reasonably
replace all sidewalks needing replacement and repair. Sidewalk or trail replacement and
repair can be costly. Comprehensive sidewalk or trail surveys are expensive and require
the use of limited city personnel and other resources. Under appropriate circumstances,
such as damage cansed by the property owner all of the cost of sidewalk or trail
replacement shall be passed to the responsible party.
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Accordingly, the city and its Public Works Department must exercise both discretion and
professional judgment in determining whether and when sidewalks or trails need to be
replaced or repaired. The city expects that its agents, employees, and city officials will
exercise discretion in identifying conditions requiring replacement and repair in the
scheduling of replacement and repair, and in establishing priorities for replacement and
reparr.
2. Sidewalk Inspection Procedures
The Public Works Superintendent and City Engineer shall establish procedures for
regular sidewalk or trail inspections. Those procedures will include:
A. An initial city wide sidewalk and trail survey to be completed by September of
2007.
B. A schedule for routine sidewalk and trail inspections on an annual basis
(completed by September of each year) for repair and replacement the following
year.
C. Establishing criteria for determining whether a particular sidewalk condition is in
need of replacement or repair. Those criteria will include, but not necessarily be
limited to, a deviation or difference in elevation greater than 3/4 inch, as
determined at the time of inspection.
3. Sidewalk Maintenance Policy
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Upon completion of the initial sidewalk or trail survey, the Public Works Superintendent
and City Engineer shall establish a replacement and repair schedule. This schedule is
subject to modification based both on sidewalk or trail conditions and the availability of
resources for sidewalk or trail replacement and repair. The sidewalk or trail replacement
and repair schedule will;
A. Divide the city into sections or otherwise prioritize replacement of the sidewalks
identified as needing replacement or repair so all sidewalks or trails identified in
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the initial sidewalk and trail survey or annual inspection as needing replacement
or repair are replaced or repaired by September of the following year.
B. Take into consideration and weigh the following factors;
1. Sidewalk or Trail location and amount of pedestrian traffic
2. Proximity of sidewalk or trail identified as needing replacement or
repair to other sidewalks or trails also needing replacement or repair
3. The nature and severity of the condition needing replacement or repair
4. The city's budget for replacement or repair of sidewalk or trail
5. Whether or to what extent the cost of repair can be recovered from the
responsible party.
6. Availability of employees, equipment, and other resources for sidewalk
ot trail replacement or repair
7. Public Safety
8. History of prior accidents or complaints
9. Schedules of independent contractors and work necessary to prepare
bids and bid specifications if work is to be performed by independent
contractors.
4. Sidewalk or Trail Maintenance Policy
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City employees will be responsible for removing snow from sidewalks or trails that abut
city-owned buildings or parking lots. Commercial business associations will plow
sidewalks or trails that abut their association property. The city may, as a public service
and for reasons of public safety, remove snow and ice from sidewalks or trails. The
Public Works Superintendent and City Engineer will identify annually on a snow removal
map sidewalks and trails from which the city will remove ice and snow.
5. Review and Modification of Policy
The City Council may modify or clarify this policy at any time. The City Council has
delegated responsibility or authority to the Public Works Superintendent and City
Engineer for development and implementation of any portion of this policy.
6. Review of Policy
The Public Works Superintendent and City Engineer will keep on file, comments and
complaints received regarding this policy. The policy will be reviewed periodically. Any
review will consider comments and complaints since the last review and any other factors
affecting the policy or its implementation.
7. Effective Date of Policy
o
This shall be effective as of the date the City Council approves the policy. Modifications
of the policy shall be effective on the date said modifications are approved by City
Council resolution or the date city employee or official (with authority granted by the
City Council) has approved the policy modification or change.
Sidewalk or Tail Inspection and Maintenance policy
Rev 02120/07
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
SANITARY SEWER MAINTENANCE POLICY
1. Purpose
The purpose this policy is to provide the City of Andover's procedures for
maintaining its sanitary sewer system in accordance with the administrative
rules regulating the Capacity, Management, Operation and Maintenance (CMOM)
of the municipal wastewater system. These procedures are necessary to prevent
sewer backups into homes, businesses and the natural environment.
Maintenance also protects and extends the life of the city's sanitary sewer
system. The City will provide such maintenance in a safe and cost effective
manner, keeping in mind safety, budget, personnel and environmental concerns.
The City will use city employees, equipment and/or private contractors to
conduct this maintenance.
2.
Routine Maintenance and Inspection
A. Sanitary Sewer Lines
1. Scope of City's Responsibility - The City will maintain the city's
sanitary sewer lines. Private property owners are responsible for the
maintenance of the private lines from the city's main line to any buildings.
2. Schedule - The City will clean every city sanitary sewer line every
4 to 6 years.
3. Problem Area -Tbis is defined as an area that has had a sewer backup,
blockage or a known problem such as grease accumulation or shallow
slope. These areas will be inspected and cleaned twice a year. If it is found
the problem no longer exists, it will be put back on a regular schedule for
cleaning.
4. Equipment - Lines will be cleaned with a Vac/Jet machine. The
equipment used with this machine depends upon the location, type of line
and if there are any known problems with the line.
5. Television inspection - The lines will be inspected by television camera
every 5 to 10 years. Any lines that are located on a street where a street
maintenance project is planned will be inspected prior to those projects.
The city will also use the camera to inspect any sewer lines in a new
development before the city accepts those lines as city lines. Camera
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inspection will also be available to inspect lines where there are possible
problems.
6. Visual inspection - The lines will be visually inspected annually by
employees looking down the manholes to determine if there are any
problems.
7. Flushing inspection - Every dead-end manhole will be flushed annually
to clean out the line and to determine if there are any problems with the
flow.
B. Sanitary Sewer Lift Stations
1. Schedule - The City will maintain the lift stations annually using
specific maintenance that is reasonable and recommended. That
maintenance is reflected in the checklists developed for each lift station.
2. Electrical components - An electrician will be hired annually to inspect
and maintain the electrical components of the lift stations.
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3. Lift Pumps - The lift pumps at the lift stations will be checked on a
daily basis to ensure that the lift stations are working properly and to
detect any problems in the system. The pumps will be maintained as per
manufactures recommendations.
4. Generators - The permanent generators installed at each lift station will
be tested on a weekly basis to ensure proper operation. The maintenance
of the generators will be on a contract with a private maintenance
company to ensure the reliability to operate when needed.
5. Supervisory Control And Data Acquisition (SCADA) System - The
SCADA system at the Water Treatment Facility controls and monitors all
operations of all lift stations to ensure the lift stations are in operation and
to callout any emergency which may occur. The SCADA system will be
maintained by a private contractor and the city's Information
Technologies (IT) department.
3. Emer!!encv Response
A. Definition - An emergency response occurs in response to a call from citizens,
fellow employees, or an alarm from the SCADA system that indicates there is a
possible problem in the sanitary sewer system.
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B. Response - After receiving notice of a possible problem, an employee will
respond and determine if there is problem in the city's system. If there is, he or
she will remedy it based on accepted procedures. If necessary, the city employee
will obtain assistance from other city employees or outside contractors such as
electricians or engineers. If a problem exists outside the city's responsibility, the
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property owner will be notified of the condition and they are responsible for any
maintenance to correct the problem.
4.
Inflow/InfIltration
A. Definitions: Inflow is where storm water is misdirected into the sanitary sewer
system through intentional connections such as sump pumps and roof leaders.
Infiltration is where storm and ground water get into the sanitary sewer system
through cracks or leaks in the sewer pipes or manholes. Inflow and infiltration can
lead to backups, overflows, and unnecessary and expensive treatment of storm
water.
B. Inflow: To reduce inflow, the City has developed a program to eliminate
illegal connections to the sanitary sewer system. This includes enforcement of the
ordinance banning such connections and public education to encourage voluntary
compliance.
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C. Infiltration: To reduce infiltration, the City employees will annually inspect
manholes and repair any that contribute to this problem. The utilization of outside
contractors may be necessary to repair any part of the system where the City has
no or limited means to do the repair. The sewer lines are maintained and
inspected pursuant to Section 2 of this policy. In addition to the routine
maintenance, the City has adopted a plan to replace or reline sewer lines that are
cracked and in need of repair.
5.
Trainine:
The City will provide training on a regular basis to employees that will be
involved in the routine maintenance to ensure they are adequately prepared to
implement the CMOM program and to respond appropriately to emergency
situations. Training will also include procedures to follow and on how to use the
proper equipment to ensure the safety of the employee and the public. Training
will be conducted in-house and from outside sources.
6. Work schedule for city employees
City employees will be expected to work eight-hour shifts. In emergencies,
employees sometimes have to work in excess of eight-hour shifts. However,
because of budget and safety concerns employees may be limited in how long
they work.
7.
Weather conditions
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Sewer maintenance operations will be conducted only when weather conditions
do n<?t endanger the safety of city employees, the general public and equipment.
Factors that may delay sewer maintenance operations include; severe cold,
flooding, rain, snow and wind.
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8.
Documentation
The City will document all of its inspection, maintenance and emergency
responses for its sanitary sewer system. The City will also document any
circumstances where something has occurred that limits its ability to comply with
this policy. These records will be kept in accordance with the City's record
retention schedule.
Adopted
Attest:
City Clerk
Mayor
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO:
May..- and Councilmembe". ~
Jim Dickinson, City Administrator
Brian Kraabel, Public Utilities Manager
CC:
FROM:
SUBJECT:
Discuss Rain Sensor Draft Policy
DATE:
March 1, 2007
INTRODUCTION
Staff has been looking into the possibility of requiring all irrigation systems to have a rain sensor
device that would shut down an irrigation system during a rain event.
DISCUSSION
As you are aware the City of Andover is one of the top, if not the top, users of water per capita
The City of Andover is one of the leaders in water conservation but there is room to improve.
The League of Minnesota Cities has a sample Rain Sensor Policy that could be used to help in
our conservation efforts. This policy also states that all new irrigation systems shall furnish and
have installed technology that inhibits or interrupts operation of systems during periods of
sufficient moisture. This is part of the Minnesota State Statute 103G.298 that had an effective
date of July 1,2003. All systems installed after this date should all ready have this technology
but may need to be inspected. Anyone prior to this date will be given the opportunity to have
something installed. Staff would like to educate the residents on the policy to try and get
compliance from as many residents as possible. This would be done through the city newsletter
and with door tags
ACTION REQUIRED
This is for information and discussion only, no action is required.
Respectfully submitted,
o Brian Kraabel
Attachments: Minnesota State Statute 103G.298
Draft Rain Sensor :Policy
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103G.298, Minnesota Statutes 2006
Page 1 of 1
Legislature Home I Links to the World I Help I A(
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...,~ pfd;)e". _ Sututes
House I Senate I Joint Departments and Commissions I Bill Search and Status I Statutes, Laws, and Rules
Minnesota Statutes Table of Chapters Chapter 1038 Table of Contents
103G.298, Minnesota Statutes 2006
Copyright @ 2006 by the Office of Revisor of Statutes, State of Minnesota.
l03G.298 LANDSCAPE IRRIGATION SYSTEMS.
All automatically operated landscape irrigation systems shall have furnished and installed
technology that inhibits or interrupts operation of the landscape irrigation system during periods
of sufficient moisture. The technology must be adjustable either by the end user or the professional
practitioner of landscape irrigation services.
History: 2003 c 44 s 1
Please direct all comments concerning issues or legislation
to your House Member or State Senator.
For Legislative Staff or for directions to the Capitol, visit the Contact Us page.
General questions or comments.
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http://ros.1eg.mn/bin/getpub.php?pubtype=ST AT_CHAP ..:. SEC&year=current§ion=l 0... 2/22/2007
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16B5 CROSSTOWN BOULEVARD N.W.' ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Sample Policy for Rain Sensor use on
Landscape Irrigation Systems
Purpose:
To establish a policy for the use of a rain sensor device installed on landscape irrigation systems within
the City of Andover that conforms with applicable Minnesota State Statute 103G.298 and Federal Water
Conservation Standards.
Scope:
All automatically operated landscape irrigation systems shall have furnished and installed technology
that inhibits or interrupts operation of the irrigation system during periods of sufficient moisture.
Rain Sensor:
o All newly installed irrigation systems (commercial or residential) will be required to have rain sensors.
Irrigation Systems:
All newly installed irrigation systems connected to the municipal water system, whether, aboveground
or underground, shall require a permit for connection and shall be installed in accordance with the
Plumbing Code of the Minnesota State Statues, Chapter 4715. All plumbing material, and installation
shall comply with Building Code, Section 326.37.
Back Flow Prevention:
A City approved back flow prevention device shall be installed (commercial or residential) as part of
the irrigation system. Ibis device shall be installed a minimum of 12" higher than the highest sprinkler
head.
Effective date of policy:
Ibis policy shall be effective as of
Modifications of this policy shall be effective on the date said modifications are approved by city
Council
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CiY
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MNoUS
TO: Mayor and Councilmember's
CC: Jim Dickinson, City Administrator
FROM: Brian Kraabel, Public Utilities Manager
SUBJECT: Grease Reduction Policy
DATE: March 1, 2007
INTRODUCTION
This policy is to aid. in the prevention of sanitary sewer blockages and backups from the
introduction and accumulation of fats, oils, greases and sand from commercial establishments
such as restaurants, grocery stores and carwashes.
DISCUSSION
Over the past few years the City of Andover has added many new businesses that have the
potential of adding grease and/or sand into the municipal sewer system. There have been
instances where blockages are starting to form or have created a blockage that is backing up in
the system. This policy would require each business that has the potential of sending grease
and/or sand into the municipal sewer system to monitor their systems by making sure their
grease trap/interceptor is functioning properly. Most of the information in this policy is in City
Code 10, Chapter 2. What this policy does is refine the City Code that covers the grease/sand
problem and makes it easier for the business to understand what their responsibilities are. Also,
staff has looked at requiring any new building construction, such as a strip mall, to construct a
separate grease line and interceptor.
The requirements for complying with this policy are to show when the grease trap/interceptor
was cleaned each month on a monthly maintenance log and to then send this information to the
Building Department with the certification form showing it has been done.
ACTION REOUIRED
This information is for discussion only; no action is needed at this time.
Respectfully submitted,
Brian Kraabel
Attachments: Grease Reduction Policy, Maintenance Certification Form, Maintenance Log
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CITY OF ANDOVER
GREASE AND SAND REDUCTION POLICY
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Adopted:
(DATE)
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GREASE AND SAND REDUCTION POLICY
Table of Contents
Page
Section I. General Policy Statement 1
Section II. Grease and Sand Reduction Requirements 2
Section III. New Business Construction 2
Section IV. Existing Business 2
Section V. Maintenance Log and Certification 3
Section VI. Failure to Comply 3
Section VII. Violations and Penalties 3
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CITY OF ANDOVER
GREASE AND SAND REDUCTION POLICY
SECTION I - General Policy Statement
The purpose of this policy is to establish a standard of minimizing the amount of grease and sand
from entering the municipal sewer system. The policy is to aid in the prevention of sanitary
sewer blockages and backups from the introduction and accumulation of fats, oils, greases and
sand from commercial establishments particularly, but not limited to, food preparation/serving
establishments and carwashes. The policy is intended to be used in conjunction with City of
Andover Code 10, Chapter 2, the Minnesota State Plumbing Code Section 4715.1110,4715.1115
and the Metropolitan Council Environment Services (MCES), Industrial Waste & Pollution
Prevention Section in charge of enforcing the Waste Discharge Rules (WDR) under Minnesota
Statutes, WDR Sections 406.04, 406.05 and 406.22.
Grease is singled out for special attention because of its poor solubility in water and its tendency
to separate from the liquid solution. Large amounts of oil and grease in the wastewater cause
blockages in the collection system pipes. It decreases pipe capacity and, therefore, requires that .
piping systems be cleaned more often and/or some piping to be replaced so.oner than otherwise
expected. Grease in a warm liquid may not appear harmful, but as the liquid cools, the grease or
fat congeals and causes nauseous mats on the surface of settling tanks, digesters, and the interior
of pipes. Problems caused by wastes from restaurants and other grease-producing establishments
have served as the basis for ordinances and regulations governing the discharge of grc::ase
materials to the sanitary sewer system: This type of waste has forced the requirement of the
installation of preliminary treatment facilities, commonly known as grease traps or interceptors.
Sand can also cause a major problem in municipal sewers. As sand enters the main line of the
sanitary sewer system it settles on the bottom of the pipe. The sand builds up over a period of
time, stopping normal flows and a blockage is created. It also takes away the capacity of the line
to handle normal flows as it was designed to.
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SECTION IT - Grease and Sand Reduction Requirements
1. GENERAL
All properties housing businesses or having the potential of housing a business that
may contribute grease and/or sand into the municipal sewer system shall follow this
policy to reduce the amount of grease and/or sand to the limit as set by City Code 10
Chapter 2 and approved by the City Council, Minnesota State Plumbing Code and the
MCES Waste Discharge Rule.
2. REQUIRED REDUCTION MEASURES
A. Installation of Grease/Sand Trans or Intercentors
Both grease traps and grease interceptors remove grease from commercial or industrial
waste discharges. A grease trapis usually a smaller indoor device, holding between 20
and 150 gallons and typically installed below a sink. Grease traps are usually made of
steel, and are often designed as a single compartment with baffles to reduce flow and
allow grease, oil or fats to separate from the wastewater. A grease/sand interceptor is
usually a large pre-cast concrete or plastic tank, installed on the outside of the building,
holding from 250 to 5,000 gallons and made with two separate compartments.
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B. Cleaning
Grease traps/interceptors shall be cleaned on a monthly basis to help ensure proper
and efficient operation. Cleaning shall consist of removal of the entire contents of the
device, including grease cap and sludge pocket, and inspection of the empty device for
defects and/or obstructions which would prevent proper function.
SECTION III - New Business Construction
The City Building Official shall require all new industrial, commercial and/or retail
construction that will have or has the potential to produce greases, oils, fats or sand, to
construct an Grease/Sand Interceptor on the outside of the building prior to connection to
the sanitary sewer system. This line and interceptor is to be a separate line designated
solely for this purpose. This will need to be done at the time of the final inspection.
SECTION IV - Existing Business
Any current business operating in the City of Andover that has the potential of sending
grease, oils, fats or sand into the municipal sanitary sewer system must have a grease trap
installed limiting the amount of grease entering the municipal sanitary sewer system. If a
grease trap does not exist and upon City inspection of the sanitary sewer main and it is
determined there is an excessive amount of grease entering the municipal sewer system
that has created or could create a blockage, the City Building Official shall send a notice
of violation to the business owner as per City Code 10, Chapter 2, Section 10-2-14.
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SECTION V - Maintenance Log and Certification
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Documented records shall be maintained by the place of business which indicates: dates
of maintenance; person performing maintenance; receipts or manifest from haulers;
facility manager's verification. A quarterly report shall be submitted to the City Building
Official indicating regular interval maintenance has been preformed. . A maintenance log
shall be kept in the place of business and made available at any time for inspection by the
City Building Official or other duly authorized City employee.
SECTION VI - Failure to Comply
If an establishment generates wastes from grease and oil in food preparation, it may
eventually encounter a maintenance problem with a plugged building sewer line. The
blockage can create a sewer backup situation and ultimately a potential health problem in
the establishment. If the problem is in the building sewer line, the establishment has
direct responsibility for paying for the maintenance. Any excess maintenance required by
the City of Andover to remove a blockage from the municipal sewer system, the
establishment responsible for the backup, shall be invoiced accordingly. Per City
Ordinance No. 318, payments not received within 30 days of bill date will be
charged interest at 18% annually.
SECTION VII - Violations and Penalties as per City Code 10-2-14
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1. Notice of Violation: Any establishment found to be violating any provision of this
chapter shall be served by the City Building Official with written notice stating the
nature of the violation and providing a reasonable time limit for the satisfactory
correction thereof. The offender shall, within the period of time stated in such notice,
permanently cease all violations.
2. Violation; Penalty: Any establishment who shall continue any violation beyond the
time provided for in the written notice shall be guilty of a misdemeanor and upon
conviction thereof, shall be punished according to prevailing state laws. Each day in
which any such violation shall continue shall be deemed a separate offense.
3. Liability for Violation: Any establishment violating any of the provisions of this
policy shall become liable to the. City for any expense, loss or damage incurred by
the City by reason of such violation.
Adopted
Attest:
City Clerk
Mayor
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'7?
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1685 CROSSTOWN BOULEVARD NoWo . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
CC: Jim Dickinson, City Administrato
TO: Mayor and Councilmembers
FROM: Frank Stone, Public Works Superintendent
SUBJECT: Mandated Sign Changes and Increase Cost of Materials
DATE: March 1, 2007
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INTRQDUCTION
This is intended to bring attention to the increase in cost of 50% to 100% for materials used in
the manufacturing of City street signs, along with the mandated sign changes requested by the
State of Minnesota. Even Witll an increase in tillS year's budget, we will still have a shortfall
if we are able to complete the scheduled maintenance plan for 2007. The City has 9 zones and
would like to update one zone per year. Cost, manpower and new development signing has
made this plan unrealistic.
DISCUSSION
The Sign Department inventory is running low since we were not able to keep up a standard
supply due to budget shortfalls over the past years. Even with the increase in the 2007 budget,
we will be short $14,000.00 to complete a standard inventory. New development will have to
be funded somewhere other than out of the general operating budget.
BUDGET IMP ACT
The 2007 Sign Department budget needs to be increased $13,636.00 to be able to adjust for
the increase costs of material and an increase of$13,997.00 to be reviewed for the 2008 Sign
Department general budget.
RECOMMENDATION
Public Works recommends a $13,636.00 increase to the 2007 Sign Department budget to
adjust for significant increases in material costs that were not included in time for budget
preparation.
Respectfully submitted,
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Frank Stone
Public Works Superintendent
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2007
SIGN DEPARTMENT
A. Zone 7 - Sign Upgrade from
Engineering Department dated 2000
Does not include substandard signs
presently in use
B. 9" Street Sign Compliance 2013
9" street sign bracket
HD 12' galvanized 2-3/8" ill pole
9" x 30" street signs ~ both sides
9" x 36" street signs - both sides
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Note: Approximately 650 intersections
Some intersections require two signs
Upgrade for signs on roads 40 mph or greater
New compliance standards due 2018 - 8" letters
50 signs per year x 11 years
C. Inventory Adjustment
Interim purchasing at an increase of30-50%
Shortfall due to cost of material increasing 75-100%
in the last 2 years and budget cuts
Signs
Sign Posts
50 signs @
D. Miscellaneous Sign Damage, Deterioration, Vandalism, Theft
150 Each Signs @ $65.00
150 Sets Posts @$31.00
Miscellaneous New Signage
150 Each Signs @ $65.00
150 Sets Posts @ $31.00
Subtotal
2007 Budget Allocation
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Shortage
$24,443.00
$ 7.490.00
. $31,933.00.
$ 27.70
$ 28.36
$ 35.17
$ 40.54
$ 131.77
$ 6,588.00
$13,636.00
$ 97.50
$ 46.50
$14,400.00
$ 97.50
$ 46.50
$14,400.00
$80,957.00
$63,324.00
$27,633.00