HomeMy WebLinkAboutWK March 27, 2007
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
City Council Workshop
Tuesday, March 27, 2007
Conference Rooms A & B
1. Call to Order-7:00 p.m.
2. Discuss Passenger Rail - Resolution of Support - Administration
3. Railroad Quiet Zone/Wayside Horns Update/06-1 0 - Engineering
4. Review Sunshine Park Concession Proposals - Administration
5. Discuss Open Space Referendum & Commission Creation - Administration
6. Discuss Fire Relief Association Board Member Appointment - Administration
7. Wi-Fi Progress Update - Administration
8. 2008-2012 Capital Improvement Plan Guidelines - Administration
9. 2008 Operating Budget Guidelines Discussion - Administration
10. Code Enforcement Policies - Community Development
11. Other Business
12. Adjournment
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
FROM:
Jim Dickinson, City Administrator
SUBJECT:
Discuss Passenger Rail Resolution of Support - Anoka County Regional Rail Authority
(Tinklenberg Group)
DATE:
March 27, 2007
INTRODUCTION
At the March 6th Council meeting, Elwyn Tinklenberg of the Tinklenberg Group, representing the Anoka
County Regional Rail Authority (ACRRA), made a presentation to the Council on future initiatives of the
Authority, particularly as it would relate to passenger and inter-city rail services and how those initiatives
could impact the City of Andover.
DISCUSSION
Representing the Anoka County Regional Rail Authority, The Tinklenberg Group has been charged with
developing a grassroots effort to plan for and implement commuter and inter-city rail services between
the Twin Cities and Duluth. This work involves engaging communities, counties and the general public
along the Cambridge Corridor to generate support for the initiative as well as to recognize and capitalize
on the opportunities rail service can provide for economic development and enhanced quality of life.
After the ACRRA presentation at the March 6th Council meeting. there were a number of questions that
various Council members wanted answered before considering supportinf]: a resolution of support for
"Duluth to Twin Cities Passenger Rail Service". To provide further details on the proiect and answer
questions. the Tinklenberg Group will be present at the March 27th workshop. Also attached is
correspondence received from the Tinklenberg Group that answers some of the Council's questions and is
intended to assist with the discussion on determininf]: if there is Council support for a resolution of
support.
ACTION REOUESTED
The Council is requested to review the attached material, receive a presentation from the Tinklenberg
Group, and discuss whether or not the Council would want to support a resolution of support for "Duluth
to Twin Cities Passenger Rail Service" at the April3rd regular City Council meeting.
----
Attachments
The Tinklenberg Group
MEMO
TO:
Jim Dickinson, City Administrator
City of Andover
FROM:
Elwyn Tinklenberg, President
The Tinklenberg Group
DATE:
March 22, 2007
RE:
Twin Cities - Duluth Passenger Rail follow up
I would like to thank you for taking the time to include The Tinklenberg Group on your city council
agenda March 6th and allow us to present information relative to the Twin Cities - Duluth Passenger Rail
project. This was the first opportunity for the majority of Andover city leaders to hear about the project,
and a number of questions and concerns were raised as a result that I would like to address.
It is important to point out that while the length of time to actually implement passenger rail service in
this corridor is fairly short in comparison to other rail projects in Minnesota, this line is still only in its
initial "grassroots" phase of implementation. As I mentioned in my comments, a coalition is being
formed that will lead the planning and hopefully construction efforts. The first meeting of the coalition
group is scheduled for the end of this month. To that end, the majority of the detailed questions raised by
council members will be addressed as part of the work the coalition will be undertaking. It is most
understandable that the concerns relative to cost, train speeds and scheduling would be areas of concern
for community leaders, and those and many other questions will be need to be answered as. we move
forward. Obviously, its impossible to have all those answers this early in the development process, nor
would it be responsible to develop those answers without the kind of broad public input and engagement
process that is being proposed for this corridor. I've provided the following information in an attempt to
clarifY and address some of the comments we heard, but also recognizing that a great deal of work will
need to be done.
The differences between "commuter" rail and "inter-city" rail can often be confusing. Commuter rail
usually serves suburban communities with a large number of residents who commute to the central
business district of a region. "futer-city" rail provides longer distance trips than commuter rail with fewer
stops between. The intent for the Twin Cities - Duluth corridor is to integrate these two types of services
over time and offer a combination on one rail line that provide savings in operating costs, increased travel
options and overall investments, however, the commuter rail component of the service is not anticipated
to be started until several years after the initiation ofthe passenger service
No commitment or financial contribution is being requested from the City of Andover at this time. The
Coalition that is being proposed at this time would be structured to include a "governing board" made up
of counties located along the line. This governing board would provide over sight and direction to the
effort and would establish an ongoing organizational structure and a budget. As I stated earlier, the
coalition is meeting for the first time later this month. It has also been proposed that a "general assembly"
made up of any or all agencies and/or individuals (including the private sector) with an interest in the
Twin Cities - Duluth Passenger Rail Corridor would be convened to provide for the broadest possible
input and communication. from all interested parties along the corridor.
The Resolution of Support that was provided as part of the materials we distributed at the meeting is
simply an example for Andover to consider, and at this time we are merely seeking support for the
concept of. implementing passenger rail along the corridor. It can be modified to suit whatever
community leaders feel is appropriate. We will continue to offer updates and information to all
communities along the rail corridor to keep interested parties apprised of progress and future plans.
I realize this does not address the specific questions regarding travel speeds, costs to the City, and details
regarding operations and service, but these are all details that will be analyzed as part of the feasibility
studies and planning phases to come. Our presentation was intended merely as an overview of what
passenger rail service could look like in this corridor, and as an opportunity to gauge interest in gathering
the additional information necessary to address exactly the questions your council.is asking.
Thank you again for allowing us to share information about what is a very promising and realistic
transportation option for residents and businesses in Anoka County, and our enthusiasm for what many
believe to be the economic and development opportunities this service would bring to its communities.
City of Andover, Minnesota
Resolutiou of Support
For
Duluth to Twin Cities Passenger Rail Service
WHEREAS, the City of Andover is a political subdivision and local government unit of
Minnesota organized/operating under the laws of the State of Minnesota; and
WHEREAS, the City of Andover has knowledge of efforts underway to restore passenger
railroad service between Duluth and Twin Cities; and
WHERAS, the City of Andover recognizes the significance of passenger rail service and
other transportation modes throughout the State of Minnesota; and
WHERAS, the City of Andover believes passenger rail service between Duluth and Twin
Cities will benefit the region of Minnesota that includes the City of Andover providing
convenient, efficient and dependable travel.
NOW, THEREFORE, BE IT RESOLVED that the City of Andover hereby supports and
endorses restoration of passenger rail service between Duluth and Twin Cites
(Mayor/Councilmember)
Councilmembers
upon the following vote:
, supported by
, moved acceptance of this resolution and passed
Yeas:
Nays:
Adopted this _ day of
2007
Signature
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
CC: Jim Dickinson, City Administrator
TO: Mayor and Council Members
FROM: David D. Berkowitz, City Engineer
SUBJECT: Railroad Quiet Zone/Wayside Horns Update/06-10 -Engineering
DATE: March 27, 2007
INTRODUCTION
Two projects that staff has been working on to reduce train noise within Andover are the Wayside
Horns at Andover Boulevard and Crosstown Boulevard and the Railroad Quiet Zone at Bunker Lake
Boulevard.
DISCUSSION
Update on Wayside Horns:
Staff submitted a redlined copy of the Wayside Horn Agreement to Burlington Northern/Santa Fe
Railroad (BNSF) on March 2nd. As of the time the Council packet went to print no response has
been received from BNSF.
BNSF has provided staff with the cost to convert the interconnects at Andover and Crosstown
Boulevards to Constant Warning Time (CWT) which is required for the Wayside Horns. When the
diagnostic team met back in November of 2006, BNSF identified the cost to convert the
interconnects to be within a range of $5,000 to $15,000 for each crossing. When the estimated total
cost was presented to the City Council in November, the conservative cost of $15,000 for each
crossing was used for the interconnect portion of the estimate. At that time BNSF did not take into
consideration the side track (referred to as siding). Both siding tracks must be converted from
Motion Sensor (MS) to CWT for the Wayside Horns to function properly. The cost to convert the
Andover crossing and siding track so that they interconnect with the Wayside Horn is $78,259. The
previously estimated Wayside Horn project cost for the Andover Boulevard crossing was $98,500.
With the additional interconnect work, the revised estimated project cost is $170,000. The cost to
convert the Crosstown crossing and siding track is $85,286. The previously estimated project cost
was $81,000. The revised estimated project cost with the additional interconnect is $160,000.
Railroad Controls has reviewed the cost estimate from BNSF and feel that the estimated cost is in
line with the work that needs to be completed. Refer to the attached letter for Railroad Controls
comments.
Mayor and Council Memb(!rs
March 27, 2007
Page 2 of2
Railroad Quiet ZQne at Bunker Lake Boulevard:
Staff continues to work on the plans for the Railroad Quiet Zone at Bunker Lake Boulevard. Staff
has met with Anoka County to discuss design criteria. When the plan is 90% complete it will be
submitted to the ACHD and State Aid for review. The plan should be completed in late spring/early
summer. We anticipate construction to begin in late summer. Dave McKenzie with SEH will assist
the City with the Federal Railroad Administration's requirements to create a Railroad Quiet Zone.
ACTION REQUIRED
This is an update on the status of Wayside Horns and Railroad Quiet Zone. No action is required at
this time.
Respectfully submitted,
GJ..,.;efJ .~
David D. Berkowitz
Attachments: Letter from Railroad Controls
II~
March 9, 2007
Mr. Dave Berkowitz
City Engineer
City of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
Re: Increased Costs for Wayside Horn Interconnection
Mr. Berkowitz:
This letter's intention is to address the increased costs associated with the interconnection
of the Wayside Horns to the BNSF Railway's crossing warning circuitry at the Andover
Boulevard (DOT 061578J) and Crosstown Boulevard (DOT 061580K) highway-rail
grade crossings. As part of the process to install Wayside Horns a diagnostic team
review is required.
The diagnostic team review was conducted at the two locations on November 8, 2006.
The diagnostic team consisted of representatives from the City of Andover, Anoka
County, Minnesota Department of Transportation, BNSF Railway and RCL. The
purpose of the diagnostic team review was to discuss the placement ofthe Wayside
Horns and Quiet Zone Indicators and the cost to interconnect the Wayside Horn to the
BNSF Railway's crossing warning systems.
The initial cost estimates for the interconnection provided by the BNSF Railway, during
the diagnostic review, was stated to be between $5,000 and $15,000 per crossing. The
representative from the BNSF Railway stated that it would be necessary to obtain an
actual estimate from the BNSF Railway Signal Department. The City of Andover then
requested the BNSF Railway for actual estimates for the interconnection of the Wayside
Horn.
RCL was then requested by the city to provide an estimate for material and installation of
the. Wayside Horns. The material and installation estimate for Andover Boulevard was
$65,373 and for Crosstown Boulevard $55,733. For budgetary purposes the City of
Andover anticipated the BNSF Railway interconnection costs for each crossing to be
$15,000 and added anticipated plan review costs and indirect costs bringing the project
cost for each crossing to $98,500 (Andover Boulevard) and $81,000 (Crosstown
Boulevard) respectively.
RAILROAD CONTROLS, LP
7471 Benbrook Parkway
Benbrook, TX 76126
Phone (817) 820-6300
Fax (817) 820-6340
In recent weeks the BNSF Railway provided estimates for the interconnections back to
the City of Andover. The estimates provided for the interconnection ofthe Wayside
Horn at the Andover Boulevard crossing was $78,259 and Crosstown Boulevard crossing
$85,286. These estimates were significantly higher than the figures provided by the
BNSF Railway during the diagnostic team review back in November. The reason given
for the significant increase was due to the fact that additional circuitry was required in
order to interconnect the Wayside Horns. '
Both the Andover Boulevard crossing and the Crosstown Boulevard crossing have two
tracks. There is a main line track and a siding track. The main line track is equipped
with the required warning circuitry to properly interconnect the Wayside Horn, but the
siding track will need to be upgraded. Initially the BNSF Railway indicated that both
tracks were equipped with the proper warning circuitry. Upon review by the BNSF
Railway signal department it was discovered that this was not the case. RCL feels that
the estimates provided by the BNSF Railway are reasonable. In order for the Wayside
Horns to be interconnected properly these upgrades are required.
If you have any questions or require additional information please do not hesitate to
contact me at (817) 820-6347.
Best regards,
RAILROAD CONTROLS LIMITED
P I-t/ii;)?
Robert Albritton
National Sales Manager
RAILROAD CONTROLS, LP
7471 Benbrook Parkway
Benbrook, TX 76126
Phone (817) 820-6300
Fax (817) 820-6340
(1)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Review Sunshine Park Concession Proposals
DATE: March 27, 2007
INTRODUCTION
The Sunshine Park concession contract with C & H Enterprises expired October 31,2006. City
staff conducted a final inspection in late November and the deposit was returned to C & H
Enterprises. On January 2,2007 the City Council authorized staff to do a Request for Proposals
(RFP) for the concessions at Sunshine Park.
DISCUSSION
The expired contract with C & H Enterprises was for three years (2004, 2005 & 2006). Staff
recommended that the City do a Request for Proposals (RFP) for the concessions at Sunshine
Park and evaluate proposals before entering into another longer term contract. The results of
that process along with the RFP are attached for the Council to review. Proposals were received
from the following organizations:
I. Andover Athletic Association
2. Andover Baseball Association
3. C & S Concessions, Inc.
4. Andover Community Center
ACTION REOUIRED
The City Council is requested to review the attached proposals and provide direction to staff on
how to proceed. Ideally staff would like to have a proposal accepted at the April 3rd regular City
Council meeting.
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
REQUEST FOR PROPOSAL
EXCLUSIVE CONCESSION RIGHT AND PRIVLEEDGE TO OPERATE
CONCESSIONS FOR THE SUNSHINE PARK BALL FIELD COMPLEX LOCATED IN
THE CITY OF ANODVER
The City of Andover is requesting proposals for concessions services for its Sunshine Park ball
field complex. Ibis proposal will grant the vendor exclusive rights for up to 3 years. Proposals
will be evaluated on the percentage of profits, rental funds, quality of service and any other
incentive the vendor can provide to the City to consider on this contract.
Length of Agreement
Up to three years from the signing of the agreement, this is anticipated to be in late March 2007.
Equipment Service
Sunshine Park will provide equipment and fixtures such as a three-compartment sink, hand sink,
refrigerator, freezer, ice machine and counters.
The City expects that the successful respondent will provide all other necessary equipment
associated with this proposal to operate concessions at no cost to the City. The equipment must
be of the latest design and meet all applicable health codes. The blend of products will respond
to the tastes of the customers at Sunshine Park.
Concession Proposal
The respondent must include the following in the proposal:
. Formal business name, main contact person, telephone, email, & tax identification.
. Clearly indicate the length of the proposed agreement
. A complete list and description of products (no alcohol or tobacco products).
. A description of other related equipment.
. Describe the process for delivering concession services (staffing).
. Describe your ability to provide continual service with products and/or equipment in case of
failure or breakdown of equipment.
. Provide information on rent proposed and/or profit sharing.
C0
REQUEST FOR PROPOSAL
EXCLUSIVE CONCESSION RIGHT AND PRIVLEEDGE TO OPERATE
CONCESSIONS FOR THE SUNSIDNE PARK BALL FIELD COMPLEX LOCATED IN
THE CITY OF ANODVER
A copy of a sample contract is attached and further details can be obtained by contacting Lee
Brezinka, Finance Manager, at 763-767-5 II 5 or Ibrezinka@ci.andover.mn.us. Proposals must
be received by 12:00 noon on Wednesday, March 19,2007.
The City reserves the right to reject any and all proposals.
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PROPOSAL TO OPERATE
CONCESSIONS AT
SUNSHINE PARK IN ANDOVER
March 19, 2007
prepared by
NDOVER
~~Loc~r!~
(5)
Andover Athletic Association
1685 Northwest Crosstown Blvd.
Andover M N 55304
Tax Exempt Certificate # ES 29912
Contact Kelly Gothier 763-427-7351 W612-336-7512
Email: kgothier@comcast.net
Contract length
3 years.
Our commitment to concessions quality
Volunteers from the Andover Athletic Association helped plan and build
Sunshine Park, including 4 current members who, along with the 8 other
members, are very committed to the continued growth and success of all
activities at Sunshine. Our girls and co-ed softball leagues have grown to
50+ teams strong and is currently the primary user of all Sunshine fields
from May to mid August. No one is more interested in maintaining the
level of quality at Sunshine Park than the Andover Athletic Association.
Our menu would continue to include, but not be limited to: corn dogs,
hot dogs, brats, polish sausage, hamburgers, subs, soft pretzels, wraps,
nacho's, popcorn, chips, pastries, cookies, ice cream products, snack items,
candy, soft drinks, coffee, hot chocolate and bottled water
Concession equipment
We would purchase or rent all equipment needed to serve the menu items listed.
All equipment would be NSF rated and meet health department regulations.
In the case of equipment breakdown, we would be responsible to replace or repair
the equipement in a timely manner and maintain the menu list.
Equipment includes: food warmers, freezer, display cases, beverage dispensers,
utensils and all paperware.
CY
Staffing
During all weekend tournaments, either our primary manager or our
assistant manager would be working with 2 additional helpers.
On weeknights, depending on the number of games and fields used,
1-2 people would be scheduled, with at least one of the scheduled
workers having no less than 12 hours experience.
Rent
Our goal in managing concessions is to maintain a quality level that Andover
residents and visiting teams have grown to appreciate while continuing to
raise funds for future improvements at Sunshine Park and other Andover facilities.
Therefore we would propose a monthly rent payment of $200 for the first year,
and $250 for the second and third years.
As the primary user of the park, and with our members at the fields most of the
time anyway, it makes the most sense for the city, the players, and the parents
to have the Andover Athletic Assocaition in charge of concessions at Sunshine.
I encourage you to ask the city maintainance guys, from their experience, what
association would more Iikey keep the Sunshine grounds and restrooms cleaner
and ask yourself, what association is more motivated to protect what they
helped built in the first place.
@
....SSc::>CI....TJC>N
Concession Stand Proposal
Contact Person
Joey Deitz - ABA President
763-757-5896 Home
952-888-2772 Work
612-987-8884 Cell
Contract Length
Agreement term of 3 years - May 1 sf, 2007 - October 31 sf, 2009
Andover Baseball Association (ABA) will have exclusive rights and privilege to
operate concessions for Sunshine Park ball field located in Andover for a
period of 3 years.
Concessions will be run at the complex during the term of this agreement
including days, evenings and weekend games as needed. A minimum of 5
tournaments are guaranteed through the city of Andover. Andover Baseball
will have exclusive rights and privileges to operate concessions for Sunshine
Park ball complex located in Andover, Minnesota.
Hours of Operation
Monday - Friday 5:00 pm - 10:00 pm
Saturday - Sunday 8:30 am - 10:00 pm
Product List & Description
Items to be sold will include but not limited to:
hot dogs, polish sausage, bratwurst, hamburgers, buns, chips of wide variety,
nacho cheese and chips, coffee, hot chocolate, soda/pop, cappuccino,
hot tea, Gatorade/PowerAde sports drinks, water, peanuts, sunflower seeds,
candy bars of a variety, popcorn, necessary condiments such as ketchup,
relish, mustard, onions,; soft pretzels, bubble gum, chewing gum, candy such
G)
as, but limited to M&M's, Skittles, LaffyTaffy, Mike & Ikes, Nerds, Runts, Gummi
candy, licorice, soup, chilL beef jerkey, popsicles, ice cream sandwiches and
other frozen treats.
Equipment ABA will supply
. popcom popper
. grill roller for hot dogs
. microwave
. hamburger warmer
. pop dispenser
. pretzel warmer
. coffee brewer
. cappuccino brewer
Sunshine Park will provide equipment and fixtures such as a three-
compartment sink, hand sink, refrigerator, freezer, ice machine and counters.
Concessionaire will provide all other equipment necessary to operate
concessions.
The City will be responsible for all utilities costs of existing utilities including
monthly heat,. gas, electricity, water, and garbage at Sunshine Park. The
City will be responsible for all restroom supplies.
staffing
ABA will hire and train one concession manager to run and operate the
concession stand. Supporting staff will consist of volunteers from the baseball
organization and supporting organizations in the area. We will also hire and
train paid staff to help fill in as needed.
Continual Service Proposal
We have the resources within the organization to reach out and find back-up
equipment and/or resources to purchase additional equipment if needed.
Rent
ABA would pay the city 10% of the net profits up to $1,000.00 per month for 6
months, net profits exceeding $30,000 a $5,000 donation to City for additional
resources for existing fields, to purchase fencing, sprinkler systems etc.
Sponsoring association of weekend tournaments will be given revenue
sharing. Revenue sharing will be 10% of the net sales over $2,000 for the
weekend tournament.
~
ABA has a goal of strengthening our community by improving one field per
year to make our baseball fields the best in the northern suburbs. Some of the
parks are great but the ball fields need help and it is our focus to improve
them with such ideas as irrigation to better our city fields.
other Commitments
ABA will be responsible for keeping premises occupied clean and well
maintained. Concessionaire will be responsible for complex grounds and
facility cleaning (including restrooms) during weekends.
ABA shall be responsible for shutting down and cleaning concession facility
within fifteen (15) days of closing the season. Concessionaire will be
responsible for notifying the City when the concession facility is emptied and
cleaned. An inspection will be scheduled at this time with Concessionaire
present during inspection.
ABA will be responsible for all local, county and state licenses/permits
needed to operate concessions. Such licenses/permits must be
conspicuously displayed on the concession premises.
ABA will provide a certificate with the following types and amounts of .
insurance:
Public Liability - $1,000,000
Property Damage - $100,000
ABA will provide a damage deposit of $500.00 payable to the City of
Andover ten (10) days before opening the season, to be returned upon final
inspection by City of Andover employees.
(9)
PROPOSAL TO OPERATE CONCESSIONS AT
SUNSHINE PARK IN ANDOVER
1.) C& S Concessions, Inc.
1309 Roosevelt Street
Anoka, MN 55303
Fed. Tax ID 41-1778904
State Tax ID 2702785
Contacts: Corey Coons
Sharon Coons
612-250-8865
612-272-5750
Email:
cordog1955@vahoO.COID
2.) CONTRACT LENGTH
We are proposing a contract for a 3-year period.
3.) MENU PRODUCTS
We have operated the concessions at Sun Shine Park for the last
9 or 10 years and have developed a product mix that has been
requested by the sports organizations that use these fields.
These products include but are not limited to: hot dogs, polish
sausage, corn dogs, burgers, sandwiches, subs, wraps, salads,
nacho's, soft pretzels, popcorn, chips, muffins, cookies, snack
items, wide variety of candy, wide variety of soft drinks both
fountain and bottled, wide variety of ice cream products.
We have tried to add new products each season to continue to
have varied product offering and will continue to do so.
@
4.) CONCESSION EQUIPMENT
Since we have operated the concessions at Sunshine Park for so
long we have accumulated a large amount of equipment to
provide high quality and continuous operation. All of our
equipment is NSF rated and meets all health department
regulations. We have back up equipment for all of our needs.
This equipment includes: food warmers, food display cases,
freezers, beverage dispensers, smallwares and utensils.
5.) STAFFING
Since the concessions operation is so cash intensive we have
always tried to a have some family members on our staff. We also
hire seasonal help from the sports organizations and the
community to fill out the rest of our staffing needs. We feel we can
have a better quality of service by having consistent labor that is
properly trained versus having different volunteers working each
day or week.
6.) RENTAL PAYMENTS
2007 2008 2009
MAY 15 394.00 401.00 410.00
JUNE 15 394.00 401.00 410.00
JULY 15 394.00 401.00 410.00
AUG 15 394.00 401.00 410.00
SEP 15 394.00 401.00 410.00
OCT 15 394.00 401.00 410.00
TOTAL
$2364.00
$2406.00
$2460.00
@>
We base these rental payments on the past performance, the loss
of week-end cleaning contract and the loss of use by the Baseball
Association with the opening of there new park.
We have attempted to implement a profit sharing program with
the sports organizations in the past hoping it would encourage
these organizations to support the concessions and not bring food
and beverages into the park. This did not turn out to be the case.
The organizations continued to bring food and beverages into the
park and we still had to share the profit, it was a losing
proposition for us. Based on this we would not be willing to
participate in a profit share program again.
As I have said earlier we have operated the concessions at
Sunshine Park in Andover for the past 9 or 10 years. We have
developed a reputation for providing a wide variety of high
quality products at a fair price. We have staffed the facility in
such a way as to move the people through with as little wait as
possible. We have had children in the sports programs over the
years and we still have a daughter that plays at Sunshine Park.
We have always tried to do what is in the best interest of the
participants while operating the concessions. Because of this we
have not charged the high prices like many other concession
stands while trying to manage a modest profit. If given the
opportunity we will continue with this philosophy when operating
the concession at Sunshine Park.
@
The Andover Community Center is happy to submit the following proposal for operating
the concessions at Sunshine Park.
The concessions would be open and staffed according to the hours in the RFP.
Adjustments would be made once event schedules are reviewed.
The City of Andover would be responsible for insurance arid all accounting. Staff would
run daily reports and all deposits would run through the finance department.
The concessions would offer hot dogs, brats, nachos, soda, hot chocolate, coffee, candy,
popcorn, and ice cream, along with many other items.
BREAK DOWN
3-year contract.
90% of net sales would remain at Sunshine Park
10% of net sales would go to the ACC for Administration
Zero Profit Sharing
Erick Sutherland
Facility Manager - Andover Community Center
@
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Discuss Open Space Referendum & Commission Creation
DATE: March 27, 2007
INTRODUCTION
On November 7, 2006 the Andover voters approved the "Preservation of Water, Wildlife, and
Natural Habitat Areas" ballot question. With this approval the City council has the ability to levy
taxes to meet what was identified in the approved ballot question below:
"Shall the City of Andover, Minnesota, be authorized to issue its general obligation bonds in an
amount not to exceed $2,000,000 to finance the acquisition of land from willing sellers for the
preservation of natural areas, water and air quality and wildlife habitat? Spending would be
subject to an annual audit."
DISCUSSION
To assist in making the next steps I anticipate that the City will want to utilize a number of
resources along the way such as the Trust For Public Land, DNR and the Anoka County Soil and
Water Conservation District to prepare for the purchase or preservation process. It is also
anticipated that the City Council will want to start the process of advertising for and ultimately
interviewing individuals to serve on a City of Andover established commission to assist the
Council. With Council concurrence. an advertisement seeking "Open Space Commission"
applicants will be placed in the next newsletter. Interviews would be scheduled in early June and
the Commission would be in full operation by July.
Council concurrence on how many members the council wants to make UP the Commission is also
sought. Five. Seven. etc.?
Staff has been reviewing materials from a number of communities/counties that have implemented
open space referendums and will provide these materials to the newly created Commission to help
the new Commissioners to hit the ground running in July. The first recommendations that will
likely be sought from the Commission to the Council are as listed:
1. Types of properties to be purchased.
2. When should the first referendum levy start? 2008?
3. How will an appropriate value be placed on the purchases?
4. Are outside consultants needed to accomplish the tasks?
ACTION REOUESTED
The Council is requested to discuss the timing of the implementation of the ballot question,
identify concerns or desires the Council may have as the implementation proceeds, and decide the
make up of a commission.
'-
(9
CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Discuss Fire Relief Association Board Member Appointment
DATE: March 27,2007
INTRODUCTION
At the March 6th City Council meeting the Council approved by-law changes for the Andover
Fire Relief Association. One of those changes was the addition of the appointment of a City
Councilmember to the relief association board.
DISCUSSION
The Council directed staff at the March 6th meeting (minutes attached) to place the appointment
of a City Councilmember to the Andover Fire Relief Association on a future workshop as an
agenda item.
Also attached to this staff report is a copy of the Andover Fire Relief Association By-Laws with
the changes made at the March 6th Council meeting.
ACTION REOUESTED
The Council is requested to discuss which member ofthe Council will serve on the Andover Fire
. Relief Association Board.
'---
Attachments
March 6th City Council Minutes
Andover Fire Relief Association By-Laws
Regular Andover City Council Meeting
Minutes - March 6, 2007
Page 5
1 APPROVE BY-LAWS CHANGES FOR FIRE RElieF ASSOCIATION
2
3 Frre Chief Winkel stated the Andover Firefighter Relief Association has discUssed with the active
4 members proposed changes to the Firefighter Relief Association By-Laws that were approved in
5 concept by State Legislators during the 2006 Legislative session. The new language is consistent
6 with what the State Pension Board also approved for Firefighter Relief Associations Pensions.
7
8 Councilmember Jacobson asked on Clause C, second line, it says "except for Item r'. There is an
9 exception for Item I and there is no Item 1. He wondered what this is. ChiefWmkel stated Item I in
lO their By-Laws says you have to be at least fifty years of age and is part of the eligibility requirements
11 to collect a pension.
12
13 Motion by Knight, Seconded by Trude, to accept the proposed changes to the By Laws of the
14 Andover Firefighter Relief Association and authorize the City Attorney to update Clause E.
15
16 Councilmember Jacobson wondered if the City Attorney has looked at this. City Attorney Hawkins
17 indicated he has. Chief Winkel stated the City Attorney had some good questions regarding Clause
18 C and Clause E. He asked if a deferred member cOuld invest his or her dollars in an IRA and the
19 answer is no. You cannot collect it until age fifty.
20
21 Councilmember Trude wondered if you cannot use Clause E for an IRA, would it go back to Clause.
22 C, where they still accumulate interest. City Attorney Hawkins stated he is concerned the way it is
23 written vvhether or not you could transfer your benefit even though you are not eligible to receive it
24 through an IRA.
25
26 Councilmember Jacobson thought they could approve this subject to review by the City Attorney.
27
28 Motion carried nmmimously.
29
30 Councilmember Jacobson stated they also need to point someone from the City Council to sit on
31 the Board. ~ayor Gamache thought they should put this on op as an item.
32
33
34 CONSIDER SKETCH PLAN/14430 CROSSTOWN BOULEVARD NW
35
36 Community Development Director Neumeister stated the property owner would like to construct a
37 new home on the subject property that would contain an additional dwelling unit for rent. This is
38 considered a multi-family structure. By applying for sketch plan review the applicant is attempting
39 to get a reaction to whether the necessary approvals described in the report would be supported.
40
41 Mr. Jack Noedl, MK Financial stated he is representing the owner of the property, Mr. Steven Butler
42 at 14430 CrosstO'WIl Boulevard NW. He gave a brief background of the property.
43
44 Mayor Gamache wondered if the front of the home will face Crossto'WIl or Osage. Mr. Noedl stated
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INe.
ARTICLE I
Membership
Section 1
Any regular active or probationary member of the Andover Fire Department who is under
65 years of age shall be eligible to apply for membership.
Section 2
Application for membership may be made at any regular or special meeting of the Board
of Trustees, and then laid over for one-month consideration. DUring this time, the Board
of Trustees shall conduct an investigation to determine if the applicant, due to some
medically determinable physical or mental impairment of condition, would constitute for
the association a predictable and unwarranted risk of liability for benefits at an age earlier
than the minimum age specified for receipt of a service pension. If no such impairment
or condition exists, the board of trustees shall appoint the applicant to membership in the
association.
Section 3
Resignation or expulsion from the Andover Fire Department shall terminate the
membership of the member so resigning, expelling or removed; provided, however, that
any member who has served for at least the minimum number of years required by
Article IX of these By-Laws for vesting of pension rights as an active member of the
Andover Fire Department shall retain his membership in this association, regardless of
resignation or removal, subject to payment of dues and such other regulations which may
be from time to time imposed.
Bylaw J
Page 1
February 2007
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE II
Board of Trustees
Section 1
The Board of Trustees shall be composed of the following: a President, a Vice-President,
a Secretary, a Treasurer, and two (2) general trustees, each of whom shall be elected for a
term as specified in this Article, or until a successor has been elected and qualified, at a
special or annual meeting of the Association from its members, and in addition, three
. statutory ex officio members; the Chief of the Andover Fire Department, one elected
municipal official, and one elected or appointed municipal official who are annually
designated as representatives by the Andover City Council.
Section 2
At the first election following the adoption of these By-Laws, the two general trustees
shall be elected for terms of one year; the President and the Secretary shall be elected for
terms of two years; and the Vice-President and Treasurer shall be elected for terms of
three years. Thereafter, as their respective terms of office expire, two officers or general
trustees shall be elected for three-year terms at each annual meeting. If a vacancy occurs
during the term of office of any officer or general trustee, the remaining members of the
Board of Trustees shall elect a member of the association to serve for the unexpired term
of the vacated position.
Section 3
It shall be the duty of the Board of Trustees to prepare modes and plans for the safe and
profitable investment of the un-appropriated funds of the association, and whenever loans
or investments are made, to investigate and pass on the securities offered and to attend to
the drawing and execution of the necessary papers. The Board of Trustees shall order an
audit of the books and accounts of the secretary and the treasurer annually, according to
the law, and shall submit a written report of the condition of the association to the
members at the annual meeting.
Section 4
The investment of the funds of the association shall be in the exclusive control of the
Board of Trustees, in conformance with state statutes and subject to the approval of the
council of the City of Andover.
Section 5
The members of the Board of Trustees shall act as trustees with a fiduciary obligation to
the State of Minnesota, to the City of Andover, and to the members of the association.
Bylaw J
Page 2
February 2007
BY -LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE ill
Duties of Officers
Section 1
It shall be the duty of the President to attend and preside at all meetings of the association
and the Board of Trustees. He/she shall enforce the due observance of the Articles of
Incorporation and the By-Laws and see that the officers properly perform the duties
assigned to them. He/she shall sign all checks issued by the treasurer and all other papers
requiring his/her signature. He/she shall be a member of all committees except the aid
committee and shall exercise careful supervision over the affairs of the association.
He/she shall receive such salary as may be fixed from time to time by the Board of
Trustees, subject to approval of the association, and payable from the Special Fund or
General Fund of the association.
Section 2
It shall be the duty of the Vice-President to perform all of the duties of the President in
the absence of the President. In addition, the Vice-President shall preside over the aid
committee.
Section 3
It shall be the duty of the Secretary to keep a true and accurate record of the proceedings
of all meetings of the association and of the Board of Trustees. He/she shall keep a
correct record of all amendments, alterations, and additions to the Articles of
Incorporation or the By-Laws in a separate book from the minute books of the
association. He/she shall cause due notice of all special meetings of the association and
the Board of Trustees to be given. He/she shall receive all cash monies due the
association and pay the same over to the Treasurer, taking a receipt for the same, and
failing to do so, he/she may be impeached and expelled from the association. He/she
shall keep a roll of membership with the date of joining, resignation, discharge, dues and
assessments paid and relief or pensions furnished. His/her books shall be at all times
open to inspection by the Board of Trustees. He/she shall, prior to entering upon the
duties of his /her office, give a bond in such amount and with such sureties as may be
required and approved by the Board of Trustees, conditioned upon the faithful discharge
of his/her trusts and the full performance of the duties of all reports and statements
required by law. He/she shall receive such salary as may ,be fixed from time to time by
the Board of Trustees, subject to approval of the association, and payable from the
Special or General Fund of the association.
Bylaw J
Page 3
February 2007
BY -LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE ill (cont.)
Section 4
It shall be the duty of the Treasurer to receive all monies belonging to the association,
and hold them subject to the order of the President and/or the Vice-President as
authorized by the Board of Trustees. He/she shall keep separate and distinct accounts of
the General and Special Funds, and shall prepare and present to the Board of Trustees a
full and detailed statement of the assets and liabilities of each fund separately prior to the
annual meeting of the association. He/she shall invest funds held by him!her in
investments authorized by the Board of Trustees. Failing in his/her obligations, he/she
may be impeached and expelled from the association. He/she shall deliver to his/her
successor in office, or any committee appointed by the Board of Trustees to receive the
same, all monies, books, papers, etc., pertaining to his/her office immediately upon the
expiration of his /her term of office. He/she shall, prior to entering upon the duties of
his/her duties of his /her office, give a bond in such amount and with such sureties as may
be required and approved by the Board of Trustees, conditioned upon the faithful
discharge of his /her trust and the faithful performance of the duties of his /her office, and
payable from the Special or General Fund of the association. Jointly with he Secretary,
he/she shall prepare and fill all reports and statements required by law. He/she shall
receive such salary as may be fixed by the Board of Trustees from time to time, subject to
approval of the association, and payable from the Special or General Fund of the
association.
Section 5
There shall be an Aid Committee, composed of the Vice-President and two other
members of the association, who mayor may not be members of the Board of Trustees,
appointed by the President. The Vice-President shall be the chairperson of this
committee, whose duty shall be to see that assistance is rendered to each sick or disabled
member, and to the survivors of any deceased member.
Bylaw J
Page 4
February 2007
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE IV
Meetings
Section 1
The Annual Meeting of the association, for the election of officers and trustees, and other
business shall be held during the month of January of each year.
Section 2
The Board of Trustees shall meet at least four times during each year.
Section 3
Special meetings of the association or of the Board of Trustees may be called by the
President, or two members of the Board of Trustees, and shall also be called upon written
request of six or more members of the association. Members or trustees shall be notified
by the Secretary of such special meetings, and the object of the meeting shall be stated in
such notice.
Section 4
A majority of the Board of Trustees then in office, and 40% of the members of the
association shall constitute quorums for the transaction of business at their respective
meetings. Less than a quorum may adjourn a meeting to a future time, which the
secretary shall make known to the affected members.
Bylaw J
Page 5
February 2007
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE IV (cont.)
Section 5
All meetings shall be conducted according to Robert's Rules of Order, as revised.
ORDER OF BUSINESS
1. Call to order
2. Roll
3. Reading of minutes of previous meeting
4. Reading of reports and minutes of Board of Trustees' meetings
5. Reports of officers
6. Propositions for memberships
7. Reports of special committees
8. Balloting for members
9. Unfinished business
10. Election of officers and trustees (annual meeting)
11. New business
12. Adjournment
Bylaw J
Page 6
February 2007
BY -LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE V
DUES, DUTIES AND RIGHTS OF MEMBERS
Section 1
Each active member shall pay to the association annual dues of $25.00, and each deferred
member shall pay to the association dues of$1O.00, payable on or before the date of the
annual meeting of each year.
Section 2
Any member of the association who fails to pay his/her dues to the association within 15
days of the time which such payment was due, stands suspended from membership
following due notification by the Secretary via certified mail, and forfeits all rights and
benefits thereunder by such non-payment without any additional action by the
association, or by any officer thereof.
Section 3
Any member who shall, in the opinion of a majority of the Board of Trustees,
fraudulently claim benefits from, or defraud or attempt to defraud the association in any
way, shall be suspended from membership by the board, and he/she shall forfeit all
further rights to benefits from the association.
Section 4
Any suspended member can only be reinstated upon his/her application therefore, in
writing, presented at a regular or special meeting of the association, accompanied by a
sum or money equal to what he/she would have been required to pay to the association
during the period of suspension had he not been suspended, plus a'reinstatement fee of
$25.00, upon a favorable note of2/3 of the members present and voting at such meeting.
If the application for reinstatement is rejected, the money accompanying the same shall
be returned to the applicant.
Section 5
No money or refunds of the Special Fund of the association shall be disbursed except for
those purposes specifically authorized by state statutes.
Bylaw J
Page 7
February 2007
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE V (cont.)
Section 6
No money or funds of the General Fund of the association shall be disbursed for any
purpose not herein provided for, unless authorized by the favorable vote of a majority of
the members present at a regular or special meeting of the association.
Section 7
All reports and resolutions shall be submitted in writing and no report from a committee
shall be accepted unless it is the report ofa majority of a committee, provided, however,
that a minority shall be permitted to present its views in writing.
Bylaw J
Page 8
February 2007
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE VI
FUNDS
Section 1
The funds received by this association from dues, fmes, initiation fees, entertainments,
and other miscellaneous sources shall be kept in the General Fund of the association on
the books of the Treasurer and may be disbursed for any purpose reasonably related to
the welfare of the association or its members.
Section 2
All funds received by this association from any tax sources, and all funds or property
donated or granted to the association for the benefit of this fund shall be kept in a Special
Fund on the books of the Secretary and the Treasurer and shall not be disbursed for any
purpose except those authorized by law.
Section 3
All disbursement of funds of this association shall be made by checks drawn by the
Treasurer and countersigned by the President or Vice President. Except when issued for
salaries, pensions, and other fixed charges, the amount of which has previously been
determined and authorized by the issued until the claim to which it relates has been
approved by the Board of Trustees.
Section 4
All money belonging to this association shall be deposited to the credit of the association
in such banks, trust companies, savings and loan associations or other depositories as the
Board of Trustees may designate.
Bylaw J
Page 9
February 2007
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INe.
ARTICLE VII
APPLICATION FOR BENEFITS
Section 1
All applications for relief or pension benefits shall be made in writing on forms furnished
by the Secretary.
Section 2
All applications for disability benefits shall be submitted to the Board of Trustees at a
regular or special meeting of the board. The application shall be accompanied by a
certificate from the attending physician or surgeon setting forth the nature of the illness or
injury, the cause and duration thereof, the length of time the applicant has been unable to
perform his duties as a firefighter, and an estimate of the future time during which the
applicant will be unable to perform his duties as a firefighter.
Section 3
All applications for pensions shall be submitted to the Board of Trustees at a regular or
special meeting of the board. Applications shall be verified by an oath of the applicant
and shall state the age of the applicant, the period of service in and the date of retirement
from the Andover Fire Department, the length oftime he/she has been a member of the
association, and such other information as the Board of Trustees may require.
Section 4
No benefits or pensions shall be paid until the application therefore has been approved by
a majority vote of the Board of Trustees. Decisions of the board shall be final as to the
payment of such benefits or pensions. No person receiving a pension shall be paid any
other benefits by the association.
Bylaw J
Page 10
February 2007
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INe.
ARTICLE VIII
SICK AND DISABILITY BENEFITS
Section 1
If a member of this association shall become disabled to the extent that a physician or
surgeon acceptable to the Board of Trustees shall certify that such disability will
permanently prevent said member from performing his/her duties in the Andover Fire
Department, the association shall, upon approval of the Board of Trustees, pay the
balance of the member's account to the member after 100 days of disability. Application
for disability benefits must be made prior to departure from the Andover Fire
Department. If a member who has received such a disability pension should
subsequently recover and return to active duty in the Andover Fire Department, any
amount paid to him/her, as a disability pension shall be deducted from his/her retirement
pension accrued at the time of such disability.
Section 2
In the event of a temporary disability of less than one year, the member's time with the
association can be continuous.
Bylaw J
Page 11
February 2007
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE IX
Service Pension and Death Benefits
Section 1 - Service Pensions
Clause (a). Eligibility requirements. To be eligible to receive a service pension a
member must meet all of the following requirements:
Item (i). Be at least 50 years of age;
Item (ii). Have retired from the Fire Department of the Municipality of Andover,
Minnesota; .
Item (iii). Have done at least five years (which years need not be continuous) of active
service with such department before retirement; and
Item (iv). Have been a member in good standing of the association at least five years;
or have been.a member of the Andover Fire Department prior to the
formation of the association in which case time as active members of the
Fire Department prior to the date the association was formed shall count as
time as active members of the association.
Clause (b). Service pension. Each member meeting the requirements of clause (a) shall
be entitled to a defmed contribution lump sum service pension as authorized
by Minnesota Statutes, Section 424A.02, subd. 4. An individual account for
each member shall be established. To each individual member's account
shall be credited a right to an equal share of;
(1). Any amounts of State Fire aid received by the association;
(2). Any amounts of municipal contributions to the association from tax levies
or other available revenue sources;
(3). Any amounts transferred from the General Fund; and
Bylaw J
Page 12
February 2007
BY -LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE IX (CONT.)
(4). Any amounts equal to the share of the assets of the Special Fund
(a). to the credit of any former member who terminated active service with the
Fire Department of the City of Andover prior to meeting the minllnum
service requirement provided for in clause (a) and has not returned to active
service with the Fire Department for a period of at least five years or
(b). to the credit of any retired member who retired prior to obtaining a full non-
forfeitable interest in the amounts credited to the individual member account
pursuantto clause (b);
(5). Any interest or investment income less an equal share of administrative
expenses, and a proportionate share of investment expenses, earned on the
assets of the Special Fund. At the time of retirement, a member meeting the
qualifications of clause (a) shall be entitled to the portion of the assets of the
Special Fund to his/her credit which is nonforfeitable according to the
following table based on the number of years to his/her credit:
Completed years
of Service
5
6
7
8
9
10 and thereafter
Nonforfeitable portion of
annual or pro rata service
pension amount
40%
52%
64%
76%
88%
100%
Bylaw J
Pagel3
February 2007
Clause (c).
Clause (d).
Clause (e).
Bylaw J
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE IX (CONT.)
Deferred service pension. A member of the association who meets all of
the requirements of clause (a) except for a item (i), the minimum age
requirement, who separates from active service prior to reaching the age
of 50 years shall be entitled to a deferred service pension to commence
upon his/her reaching the age of 50 years and upon his/her making a
valid written application therefore to the association. The association
shall pay interest on the fully vested and partially vested deferred lump
sum service pension during the period of deferral. Each deferred
member's account shall be credited with the gains or losses at the rate
actually earned by the Association on the investment of special fund
assets less an equal share of administrative expenses, and a proportionate
share of investment expenses. Interest shall be compounded annually
based on calendar year balances. The deferred service pension shall be
governed by state and federal law, the articles of incorporation, and the
bylaws applicable on the date on which the member separated from
active service in the Fire Department and the association.
Partial Payment. This option is intended to give the retiree a portion of
their retirement payment as early as possible after they elect to retire. At
the option of a retiring member, the service pension provided for in
clause (b) shall be paid in two installments. The election of partial
payments shall be made by the retiring member in writing and filed with
the Secretary of the association no later than 30 days prior to the
commencement of payment of the service pension. The first payment
shall not exceed the vested balance in their account shown on the last
audited statement. The second payment shall be the remaining vested
for the final year of their pension eligibility. Both payments must be
made in the same calendar year.
Transfer to an individual retirement account (IRA). The Association
may at the written request of the applicable retiring member or,
following the death of the active member, at the written request of the
deceased member's surviving spouse, may directly transfer the eligible
member's non-deferred retirement account to the requesting person's
individual retirement account under section 408(a) of the Federal
Internal Revenue Code as amended.
Page 14
February 2007
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE IX (CONT.)
Clause (t).
Purchase of annuity contracts. Upon written request of the retiring
member, the Association may purchase an annuity contract on behalf of
the person in an amount equal to the service pension otherwise payable
and in place of a direct payment to the person. The annuity contract
must be purchased from an insurance carrier licensed to do business in
the State of Minnesota, and meets all of the state requirements for
issuing annuities. The insurance carrier must have a good business
record in the state for at least 20 years.
Section 2 - Death Benefits
Upon the death of any member of the association who is in good standings at the time of
his/her death, the association shall pay the surviving spouse, if any, and if there is no
surviving spouse, to surviving child or children, if any, and if no child or children
survive, to the estate of such deceased member the balance of the member's account at
the date of payment.
Section 3
For purposes of computing benefits payable under Articles VIII and IX, a "year of
service" shall be defined as a period of twelve full months of active duty in the Andover
Fire Department, beginning on the anniversary of the date when the individual became a
member of said Fire Department. If a member's period of active service is not
continuous, parts of years may be added together to compute full years.
Bylaw J
Page 15
February 2007
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INe.
ARTICLE X
AMMENDMENTS
Section 1
The By-laws of this association may be amended at any regular or special meeting
thereof by a favorable vote of2/3 of the membership present and voting, provided that a
quorum is present, and provided further that notice of any proposed amendment or
amendments shall be given by reading the same at a regular or special meeting not more
than 31 days next preceding that upon which such amendment or amendments are acted
upon, and that a notice be handed to or mailed to each member at his/her last known
address not less that 10 days prior to such meeting; and provided further, that if such
amendment or amendments shall change the amount of benefits or pensions, approval of
the City Council of Andover must be obtained before such change may take effect.
Bylaw J
Page 16
February 2007
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE XI
Special Fund Income and Allocations
Section 1
All income to the association originating from taxes shall be placed in the Special Fund
as provided by State Law.
Section 2
Funds may upon majority vote of the general membership be transferred from the
General Fund to the Special Fund.
Section 3
The City of Andover shall at the beginning of each year, during the month of January,
pay to the Special Fund of the Andover Firefighters' Relief Association, an amount not
less than $350.00 for each active firefighter of record the previous August 31 st.
Section 4
Each member shall have an account maintained by the association Treasurer. Each
member will be credited with a proportionate share of State contributed aid, and City
contributions each year. All earnings and forfeitures for the year will be credited to each
member's account based upon the member's account balance at December 31 st of each
year. An account calculation policy approved by the Board of Trustees shall be used as
basis for calculating each member's share. A statement of account will be made to each
member once a year.
Section 5
The City of Andover shall carry a minimum of $10,000.00 of Term Life Insurance on all
active and probationary members of the Andover Fire Department.
Bylaw J
Page 17
February 2007
.
BY -LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE XII
Military Service
Section 1 - Authorization
Subject to limitations stated in this article, a firefighter who is absent from frrefighting
service due to service in the uniformed services as defined in United States Code, title 38,
section 4303(13), may obtain service credit for the period of uniformed service, not to
exceed five years, unless a longer period is required under United States Code, title 38,
section 4312.
Section 2 - Limitations
Clause (a). To be eligible for an investment return allocation under this section, the
frrefighter must return to firefighting service with coverage by this relief
association or its successor upon discharge from service in the uniformed
service within the time frame required in United States Code, title 38,
section 4312(e).
Clause (b). An allocation of any fire state aid, any municipal contributions, any
transfers from the general fund, and any investment return is not authorized
if the frrefighter separates from uniformed service with a dishonorable or
bad conduct discharge or under other than honorable conditions. Any
investment allocation is not authorized if the firefighter fails to provide
notice to the frre department that the individual is leaving to provide service
to the uniformed service, unless it is not feasible to provide that notice due
to the emergency nature of the situation.
Bylaw J
Page 18
February 2007
(])
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 7.55-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Wi-Fi Update
DATE: March 27, 2007
INTRODUCTION
A previous 2005-2006 Council Goal was to explore wireless internet services for City of
Andover residents; survey questions were crafted for insertion into the Decision Resources
community survey conducted last spring; and just recently the Council has asked Staff to review
the feasibility ofWi-Fi implementation in the City of Andover.
DISCUSSION
Staff's Wi-Fi Conclusions/update:
To implement WI-FI access throughout the city, inevitably the City is going to need to
implement some fiber optic cable for a network backbone. Mesh network products on the
market today continue to get better at preventing signal loss and traveling farther distances but it
must coincide with a fiber optic network to provide competitive service and meet subscriber
expectations.
With the current technology available Staffprojects that the cost associated with fully
implementing a WI-FI network would be well over $1 million and will continue to go up in
price. Recent communication with an outside source in the wireless field, indicated that there
are new products on the market which are much better at signal penetration than the old but the
cost of the new equipment is slightly higher which would likely keep the cost of implementation
from coming down.
While it is Staff's opinion that the potential offering ofWi-Fi service to residents and businesses
throughout the city, along with utilizing it for city purposes is a worthy endeavor, the bottom line
is whether or not acceptable pricing for the service and cost recoverv on the initial investment
can be achieved.
Next Steps:
The City's IT Coordinator and myself has been actively exploring wireless internet service over
the past few years and at this point we believe that outside expertise is needed to appropriately
address if the time is now for the City of Andover to move forward. Attached is a proposal from
U-reka Broadband Ventures, a company that specializes in providing the expertise and execution
needed to determine strategy to deploy a broadband network. Other proposals can certainly be
sought out!
I would like to address the Council on Wi-Fi progress at the meeting. and determine if the
Council is willing to seek outside assistance for the proi ect. If so, staff would present proposals
to the Council at a future meeting along a recommendation on where the budget dollars would
come from.
ACTION REOUESTED
The Council is requested to receive a brief presentation and provide direction to Staff.
'---
U-reka Broadband V ntures
Proposal for S rvices
City of Andover, MN
February 24, 2007
Introduction: U-reka Broadband Ventures, based in Stillwater, MN,
provides its customers the expertise and execution needed to determine
strategy and then deploy broadband networks. Its partners, John Schultz,
and Brian Estrem have a combined over 40 years of experience in the
deployment of technologies which have allowed its customers to deploy
next-generation broadband architectures including deep-fiber and wireless.
Current projects U-reka is involved in include:
· Build out of the St. Louis Park, MN wireless network
· Planning Engineering for the Monticello, MN fiber-to-the-premise
network
· Engineering and Project management for Competitive Local
Exchange Carriers
U-reka Broadband Ventures has a unique combination of business
development and operational/expertise giving its clients not only ideas but
also solid business planning and deployment strategies. Its principals
have built successful technology businesses in the past meaning its
experience is real world, not just academic. More information regarding U-
reka Broadband Ventures can be found at www.u-rekabroadband.com. U-
reka is pleased to propose the following statement of work for
consideration by the City of Andover.
Status/Opportunity-the Andover City Council has directed staff to research
and report on possible solutions for a price-sensitive competitive wireless
solution to bring to residents of the city. Past city surveys have indicated
that the cities residents favor the city providing a competitive wireless
solution to compete with the current incumbent telephone and cable
television providers. Staff has approximately 30 days to complete this
task. In the past city staff has r s arch d both fib rand wirel ss
U-reka Broadband Ventures
Page 1
3/5/2007
connectivity for both city and resid nt n eds. U-r ka Broadband V ntur s
will provide the city a comprehensive report to present to the City Council
which would include the following:
· Inventory of the current providers within the city (cable, telecom and
wireless)
· Inventory of current community assets which could be important to a
fiber/wireless solution
· Inventory of other assets within the community not under the control
of the city which could be important to a fiber/wireless solution
· Investigation of possible wireless access technologies including
Wi MAX, WiFi and 700 MHz wireless solutions
· City operational opportunities and advantages for city services
· Review of potential models including public ownership, private
ownership and public/private partnerships
· Most important will be a suggested pilot proposal/next steps
recommendation including:
o Coordination of existing community assets
o Coordination with the proposed cell site and parks ordinance
o Inclusion of commercial high-speed data requirements
o Strategy for areas of new development within the city
o Strategy for an initial pilot program for wireless access within
the city with a focus on creating connectivity that will benefit
the city regardless if it moves forward from the pilot program
Cost and Deliverables-U-reka Broadband Ventures will provide a report
including information from the above section and a power-point
presentation for use with the City Council. U-reka will also be available for
attendance at the Council meeting when the presentation takes place. U-
reka Broadband Ventures will require an initial meeting with the City
Administrator and IS Coordinator and then possible subsequent meetings
with city staff as n d d. U-reka will provid this report to the city at a
U-reka Broadband Ventures
Page 2
3/5/2007
cost of $8,500.00 with $3,500.00 payabl at the inc ption of the proj ct and
$5,000.00 payable at the conclusion of the project.
U-reka Broadband Ventures is excited to propose this solution to the City
of Andover and looks forward to working with the City to assist in
determining its strategy for an important differentiator and amenity for the
community. Please feel free to contact me at (651) 967-7196 or ischultz@u-
rekabroadband.com for any questions or to schedule a time to discuss.
We look forward to the opportunity of working with you.
U-reka Broadband Ventures
Page 3
3/5/2007
CITY OF
NDOVE
w
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO:
Mayor and Councilmembers
FROM:
Jim Dickinson, City Administrator
SUBJECT:
2008-2012 Capital hnprovement Plan (CIP) Guidelines Discussion
DATE:
March 27, 2007
INTRODUCTION
In early April, AdministrationlFinance will conduct a 2008-2012 CIP kick-off meeting with Department
Heads where discussion will center on the 2008-2012 CIP development calendars and the need of other
committees (Vehicle Purchasing & Facility Management Committees) and commissions (parks &
Community Center) to start their work.
DISCUSSION
To assist with the 2008-2012 CIP discussion, I have attached for the Council's reference last years 2007-
2011 CIP narrative and project listings.
Throughout the year it is anticipated that a significant amount of time will be spend on water/sewer
infrastructure, transportation improvements, building maintenance, equipment and park and recreation
needs. Each of these items will be supported by detailed cash flow analysis of funding sources and
presented to the Council for review at future workshops.
At this time the Staff is seekinl! Council direction on what the Councils top priorities are for the
2008-2012 CIP and what Staff should take into consideration before the presentation of a "Draft
2008-2012 CIP" in June/Julv.
ACTION REQUESTED
The Council is requested to review the various attachments, receive a brief presentation on progress, and
provide direction to staff on Council priorities for the 2008-2012 CIP.
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
FROM:
Jim Dickinson, City Administrator / Finance Director
SUBJECT:
2007 - 2011 Capital Improvement Plan
DATE:
December 5, 2006
INTRODUCTION
On behalf of the City's Management Team, I am pleased to present the City of Andover's Capital
Improvement Plan for years 2007 through 2011. The City's management team and their respective staff
worked diligently to produce a document that was both practical, substantive in addressing needed capital
improvements and insightful regarding the underlying factors associated with the City's rapidly changing
suburban landscape.
CAPITAL IMPROVEMENT PLAN GOALS
ACKNOWLEDGE AND COMMUNICAlE
PUBLIC INFRASTRUCTURE PRIORITIES AND DYNAMICS
ENSURE APPROPRIATE RESPONSES
TO CHANGING INFRASTRUCTURE NEEDS AND DEMANDS
DEVELOP A FINANCIAL ASSESSMENT OF CAPITAL RESOURCES
AVAILABLE TO MEET FUTURE CAPITAL PROJECT PLANNING NEEDS
INSTITUlE A STRAlEGlC VISION
PREDICAlED ON MAJNTAINING A HIGH QUALITY SERVICE INFRASTRUCTURE CAPABLE OF
MEETING TIlE NEEDS OF OUR CITIZENS FOR TODAY AND TOMORROW
The purpose of the City's Capital Improvement Plan (CIP) is to identify, prioritize and address
community needs through careful long-term capital planning and balanced public investment in
supporting physical infrastructure. To ensure that this commitment is both meaningful and achievable,
appropriate capital improvement factors were given significant consideration in developing a CIP that
addresses community priorities over the next five (5) years. The CIP will also provide a planning
foundation for future needs assessments to ensure the City is appropriately responding to the critical
infrastructure needs necessary for sustainable future growth. The CIP represents a beginning in terms of
producing a comprehensive planning response to address changing capital needs by developing a project
schedule that will lead to timely and cost-effective project completions.
1
DISCUSSION
The 2007 - 2011 CIP has been prepared as a strategic planning tool to assist the City Council in
identifYing proposed capital improvement projects over the next five years. With the inclusion of
preliminary financing sources, appropriate background information citing needs and projected cost
estimates, this document will provide Council with the needed information to begin the process for
planning improvements that meet the City's physical infrastructure needs. Consequently, the CIP serves
as a flexible guide plan to properly identifY the critical components of the City's infrastructure, yet
maintain flexibility in determining project timeframes, project scope and possible funding sources. The
2007 - 2011 CIP continues the emphasis of judiciously managing the City's limited resources by
prudently planning for known and/or anticipated future capital expenditures.
A critical step in the plan adoption process is the collaborative nature of plan review that involves the
leadership of the City Council, the input of appointed Commissions and staff, and most importantly,
affected residents of the community. Consequently, the strategic value of this plan lies in the
acknowledgement of future needs by the governing body and the effective communication of those needs
to the general public during project development stages. Likewise, the availability and preliminary
designation of fiscal resources to serve both current aild future needs is critical to the achievement of plan
outcomes that meet with Council approval. Following the approval of the plan, feasibility studies are
performed, affected constituencies are notified to formally disseminate and receive public feedback on
proposed project plans. This process culminates with the City Council considering all relevant
information and making a final decision on whether to proceed with the proposed capital improvement.
The public process that supports the advancement of these projects from inception to completion is
engendered in the CIP project development and authorization schedule. Formalizing the steps. in the CIP
project advancement process serves a number of purposes and ensures that the Council and public are
kept well informed regarding project purposes and desired outcomes, estimated project costs, funding
sources, progress and final status. It should be emphasized that projects will require approval in various
stages of project development by the City Council in accordance with approved policies.
The objectives of the 2007 - 2011 Capital Improvement Plan are to present a comprehensive capital
improvement program that communicates efforts:
> to ensure that community priorities are reflected in the capital investment plans
of each City department;
> to provide a consolidated financial picture of anticipated expenditures and
outline recommended funding strategies to underwrite anticipated capital
improvements;
> to document and communicate capital improvement processes for City projects
that will ensure consistency, a full appreciation of both the costs and benefits of
proposed capital investments, and raises the level of public understanding
regarding the City's public improvement processes;
> to provide information on the fiscal impacts of capital investment plans on total
City [mances; and
> to effectively plan for public improvements that support community needs in the
areas of private development infrastructure, transportation, public safety, parks
and recreation, utilities, and commercial/industrial growth through fiscally
responsible economic development initiatives.
Accordingly, this document attempts to recognize known or perceived capital improvement needs, but as
with any plan recognizes that social, economic and political considerations will by necessity determine
2
final project outcomes. The major categories of expenditures that are identified within the CIP include,
but are not limited to:
I. New Public Facilities Planning
2. Street Construction, Maintenance and Reconstruction
3. Utility Construction, Maintenance and Reconstruction
4. Construction, Maintenance and Upgrade of Parks, Playgrounds and Trails
5. Capital Improvements to Existing Facilities
6. Private development infrastructure
7. Capital equipment and vehicle planning needs (Equipment purchases to be determined through
normal budgetary process)
The City Council, consequently, accepts this document with the provision that capital improvement
planning is subject to the dynamics of community growth, political leadership and acknowledges that
other unanticipated needs may take precedence over planned projects.
RECOMMENDATION
The 2007 - 2011 Capital Improvement Plan is the product of collaborative planning efforts by City staff,
the Park and Recreation Commission and the City Council. Projects have been introduced based on I)
anticipated future growth trends articulated in the City's 2020 Comprehensive Plan, 2) the natural cycle of
deterioration and decay evident in all physically constructed and engineered improvements in the more
established areas of the community and 3) capital deficiencies or infrastructure issues brought to the
City's attention through a variety of sources.
Capital expenditures identified within the CIP are the best estimates available, and once the CIP is
adopted, will be reviewed and confirmed through individual feasibility reports where appropriate. I am
appreciative of the commitment, good judgment and expertise that each department has contributed to the
capital improvement planning process.
Respectfully submitted,
Jim Dickinson
City Administrator I Finance Director
3
CIP PROJECT DEVELOPMENT AND
PROCESS AUTHORlZATION SCHEDULE
The following process is a Council/staff guideline for authorizing public improvement projects. As this process
is controlled by State Statute and other influencing environmental factors, it is subjectto change and should be
viewed as a guide to assist the Council and public in understanding the public improvement process used by
City staff. A separate Council meeting would facilitate each step in the process, and accomplishment of
respective activities. As a result, the process time frame is a significant factor affecting City staff's ability to
properly manage and complete approved Council ordered projects within budget and on time.
1. Council Approval of Annual CIP Projects by City Resolution will authorize the following outcomes:
a) Staff and/or Consultant preparation of project feasibility studies
b) Staff preparation of detailed financial review of project funding sources
c) Neighborhood Meeting may be held prior to Feasibility Study subject to need and type of project.
TIME FRAME: October-November of each preceding year.
2. Presentation of Feasibility Study
a) Feasibility Study Components:
1) Review of Project Engineering and Construction Estimates
2) Total Project Costs (All related project costs, i.e. land, soft costs)
3) Project Financial Plan/Fiscal Implications (EngineeringlFinance)
4) Authorization to develop a Preliminary Assessment Roll, if any, for the Public Hearing.
(Engineering)
· If Council accepts Feasibility Study, A Resolution "Accepting Feasibility Study and Setting Date for
Public Hearing on the Project" when appropriate (Engineering Department) would initiate the
following:
1) Notices mailed to affected Residents per statute requirements no less than 10 days before Public
Hearing. (Engineering)
2) Public Hearing Notice is published. Two publications one week apart, with the second publication
no less than three days before the hearing. (Engineering/City Clerk)
TIME FRAME: February-March-April-May of current year.
3. Neighborhood Meeting - City staff will hold neighborhood project meetings, when appropriate, to review
and present Project Feasibility Studies, answer questions and meet with affected property owners. These
meetings will include a question and answer component designed specifically to bring awareness to the
property owner, obtain citizen input and produce an understanding of the purposes behind the City's
attempts to construct public improvements in the affected area
TIME FRAME: Following the presentation ofthe Feasibility Study to Council, but prior to the holding of a
Public Hearing by Council.
4. Council holds a Public Hearing when appropriate for following purposes:
a) Presentation of Project (Engineering Department)
b) Presentation of Preliminary Special Assessment Rolls and Financing Implications (EngineeringlFinance
Department)
c) Council to hear Affected Resident Input
d) Council determines whether to "order" the public iinprovement
4
. A Council Resolution is drafted "Ordering the Project and Authorizing Preparation of Plans and
Specifications" (Engineering Department). Council may ORDER THE IMPROVEMENT after the public
hearing is closed or at a subsequent Council Meeting within 6 months of the public hearing date.
(Statutory Requirement - Council Resolution ordering project must be approved on 4/5 Council vote if it
is Council initiated project with assessments).
. If Council decides to reject the project as presented, a Council vote should be taken to officially
determine the fmal status of the project.
TIME FRAME: April-May-June of current year
5. Plans and Specifications are presented to Council for approval. (Engineering Department)
a) A Council Resolution is drafted authorizing the following:
1) Accepting and Approving Project Plans and Specifications
2) Authoriziti.g the Advertisement for Project Bids.. Bids are developed and invitation to Bid is
processed. Bid opening date is no less than 3 weeks after publication. (Engineering)
3) Authorize staff to pursue an appropriate funding mechanism to IUlderwrite project costs
TIME FRAME: May-June of each year
6. Council Acceptance of Project Bids and Awarding of Contracts would authorize the following outcomes:
a) A Council Resolution is drafted "Accepting Project Bids and Awarding Contracts" (Engineering)
b) Initiation of Project Construction and work (Engineering)
TIME FRAME: April-May-June-July of current year.
7. Project Completion
a) Council Acceptance of Project
b) Final Presentation and Review of Project Costs versus Project Budget by Finance Department.
c) If Special Assessments are fmancing a portion of the Project, A Council Resolution "Setting the Special
Assessment Hearing for Project #" is adopted at this same meeting. (EngineeringlFinance)
TIME FRAME: Upon completion of project.
8. If Special Assessments would finance a portion of the projects costs, Council Holds a Special Assessment
Hearing to review the following:
a) Affected Property owners would be officially notified per statute no less than two weeks prior to Special
Assessment Hearing. (Clerk/Engineering)
b) Public Notice is published no less than two weeks prior to Special Hearing per statute
(Clerk/Engineering)
c) Staff prepares a proposed roll and Council Approves Final Assessment Roll (EngineeringlFinance)
d) Council consideration of Assessment Appeals and Requested Deferrals filed prior to hearing or during
the hearing.
e) Meets M.S. Chapter 429 statutory requirements
. A Council Resolution is drafted "Adopting Final Special Assessment Roll"(Engineering), and is
adopted at this meeting.
TIME FRAME: October/November of current year depending on finalization of project and status of
completion.
5
CITY OF ANDOVER
2007 CIP Expenditures By Department
Engineering
7.24%
Storm Sewer
0.910
Parks & Rec-Proj.
Street Signs 11 .42%
0.15%
Comm CIr
0.28%
Water
1.00%
Streets/Highways
73.81%
CITY OF ANDOVER
2007 CIP Expenditures By Year
2011 ~ $4,282,0161
2010 ~ $7,95r86
2009 $9,159,888
2008 ., $7, 93,799
2007 _ $~,514,842
1 '
2006 Adopted $5,690,013
I
$-
$3,000,000
$6,000,000
$9,000,000
$12,000,000
6
City of Andover, MN
Capital Plan
2007 thru 2011
DEPARTMENT SUMMARY
Department 2007 2008 2009 2010 2011 Total
Central Equipment 257,000 35,000 28,000 320,000
Community Center 15,500 7,000 7,000 15,000 44,500
Elections 100,000 100,000
Engineeling 399,000 290,000 349,000 351,000 352,000 1,741,000
Facility Management 40,000 1,843,217 1,882,000 341,000 34,000 4,140,217
Fire 122,000 345,000 400,000 890,OOO 1.757,000
Parle & Rae - Operations 99,500 105,500 175,000 40,000 114,000 534,000
Parle & Rae - Projecls 630,000 217,000 110,000 675,000 25,000 1,657,000
Planning & Zoning 20,000 20,000 .
Sanitary Sewer 25,000 700,000 650,000 2,250,000 1,250,000 4,875,000
Storm Sewer 50,000 131,000 52,000 203,000 54,000 490,000
Street Signs 8,400 75,000 83,400
Streets I Highways 4,070,442 2,820,082 2,102,888 2,607.486 2,370,016 13,970,914
Water 55,000 1,340,000 3,175,000 550,000 55,000 5,175,000
GRAND TOTAL 5,514,842 7,993,799 9,159,888 7,957,486 4,282,016 34,908,031
7
City of Andover, MN
Capital Plan
2007 thru 2011
FUNDING SOURCE SUMMARY
Source 2007 2008 2009 2010 2011 Total
Assessments 873,092 331,896 228,765 691,417 1,302,267 3,427,437
Building Fund 515,217 515,217
Capital Equipment Reserve 242,000 242,000
Capital Projects Levy 78,400 143,000 22,000 23,000 24,000 290,400
Central Equipment Fund 7,000 35,000 28,000 70,000
Community Center Operations 15,500 7,000 7,000 15,000 44,500
Construction Seal Coat Fund 51,079 55,590 185,289 67,364 14,146 373,468
DNR Grant 62,500 62,500
Equipment Bond 711,500 900,500 776,000 890,000 74,000 3,352,000
Federal Funds 488,000 488,000
G.O. Bond 1,250,000 2,100,000 300,000 3,650,000
General Fund 10,000 57,000 50,000 58,000 50,000 225,000
Municipal Slale Aid Funds 542,000 1,055,400 275,000 567,000 643,000 3,082,400
Pari< Improvement Funds 567,500 217,000 110,000 675,000 25,000 1,594,500
R & B - Crack Seal & Seal Coat 326,393 314,706 478,539 746,452 653,801 2,519,891
R & B - Overlays 718,478 610,490 686,295 724,253 693,802 3,433,318
R & B - Pedestrian Trail 48,000 49,000 50,000 51,000 52,000 250,000
R & B - Reserve 201,300 57,000 59,000 61,000 63,000 441,300
Sanitary Sewer Fund 300,000 300,000
Sewer Revenue Bonds 650,000 650,000
Sewer Trunk Fund 207,000 520,500 124,000 2,150,000 400,000 3,401,500
Storm Sewer Fund 50,000 131,000 52,000 203,000 54,000 490,000
Trail Funds 210,000 210,000
Water Fund 55,000 63,000 50,000 50,000 55,000 273,000
Water Revenue Bonds 2,950,000 2,950,000
Water Trunk Fund 299,100 1,173,500 299,000 650,000 150,000 2,571,600
GRAND TOTAL 5,514,842 7,993,799 9,159,888 7,957,486 4,282,016 34,908,031
8
City of Andover, MN
Capital Plan
2007 thru 2011
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2007 2008 2009 2010 2011 Total
ICentral Equipment ~
Canopy for Fuel Island 0948800-01 3 - 250,000 250,000
G.O.ll<md 250,000 250,000
Replacement - Holsy Pressure Washer 09-48800-02 3 7,000 7,000
Central ~quipment Fund 7,000 7,000
Replacement - Floor Sweeper 1048800-01 35,000 35,000
Central Equipment Fund 35,000 35,000
Replacement - Service Truck 1048800-02 2 28,000 28,000
Central ~quipment Fund 28,000 28,000
Central Equipment Total 257,000 35,000 28,000 320,000
ICommunity Center I
Walk Behind Floor Saubber 07-44000-01 7,500 7,500
Community Center Operations 7,SIlO 7,500
Carpet - West Side Entrance 07-44000-02 2 8,000 8,000
Community Center Operations 8,000 8,000
Kitchen Equipment - Fryer/Grill 08-44000-01 2 7,000 7,000
Community Center Opetafions 7,000 7,000
Battery Pack Replacement - Zamboni 09-44000-01 2 7,000 7,000
Community Center Operations 7,000 7,000
Storage Building 10-44000-01 2 15,000 15,000
Community Center Operations 15,000 15,000
Community Center Total 15,500 7,000 7,000 15,000 44,500
IElections I
Voting Equipment 08-41310-01 100,000 100,000
Capital Projeds Levy 100,000 100,000
Elections Total 100,000 100,000
IEn2ineerin2 I
New Development Projecls 07-41600-01 351,000 241,000 248,000 300,000 300,000 1,440,000
Sewer Trunk Fund 175,SIlO 120,500 124,000 150,000 150,000 720,000
Water Trunk Fund 175,500 120,500 124,000 150,000 150,000 720,000
Pedesbian Trail Maintenance 07-41600-02 48,000 49,000 50,000 51,000 52,000 250,000
R & B. PedestIian Tt"i/ 48,/100 49,000 50,000 51,000 52,000 250,000
Replacement - Blazer #11 09-41600-01 2 30,000 30,000
~quipment Bond 30,000 30,000
Replacement - T alai Station 09-41600-02 21,000 21.000
Equipment Bond 21,000 21,000
9
Department Project# Priority 2007 2008 2009 2010 2011 Total
Engineering Total 399,000 290,000 349,000 351,000 352,000 1,741,000
IFacility Mana~ement .
Carpet Replacement 0741900-01 2 10,000 10,000 10,000 10,000 10,000 50,000
General Fund 10,000 10,000 10,000 10,000 10,000 50,000
Annual ParKing Lot Maintenance 0741900-02 20,000 21,000 22,000 23,000 24,000 110,000
Capital Projects Levy 20,000 21,000 22,000 23,000 24,000 110,000
Communication Radios 0741900-03 10,000 10,000
Capital Projects Levy 10.000 10,000
Surface Seal all Brick Structures 0841900-01 40,000 40,000
Capital Projects Levy 22,000 22,000
Water Fund 18,000 18.000
Land Purchase 0841900-02 515,217 515,217
Building Fund 515,217 515,217
Building A - Seal Floor 0841900-03 7,000 8,000 15,000
General Fund 7,000 8,000 15,000
Sa~ Storage Building 0841900-04 350,000 350,000
G.O. Bond 35/1,000 35/1,000
Recycling Building & Fence 0841900-05 250,000 250,000
G.O. Bond 250,000 25/1,000
Attached Storage Building 0841900-06 200,000 200,000
G.O. Bond 200,000 200,000
Fire Sl #2 Addition and ParKing Lot Improve. 0841900-07 2 450,000 450,000
G.O. Bond 45/1,000 45/1,000
Addition to Storage Building & Vehicle Mainl Shop 0941900-01 1,850,000 1,850,000
G.O. Bond 1,850,000 1,850,000
Pedestrian Tunnel Under Crosstown Blvd. 1041900-01 300,000 300,000
G.O. Bond 300,000 300,000
Facility Management Total 40,000 1,843,217 1,882,000 341,000 34,000 4,140,217
IFire .
Rescue Truck 0742200-01 40,000 40,000
Equipment Bond 40,000 40,000
New Mobile Data Tenninals in Fire Trucks ' 07-42200-02 2 30,000 30,000
Equipment Bond 30,000 30,000
Thermal Imaging Camera 07-42200-03 14,000 14,000
Equipment Bond 14,000 14,000
Replacement- Hydraulic Rescue Equipment 0742200-04 2 30,000 30,000
Equipment Bond 30,000 30,000
Hose WasherfT ester 0742200-05 2 8,000 8,000
Equipment Bond 8,000 8,000
Replacement - Fire Marshall Vehicle 0842200-01 2 30,000 30,000
Equipment Bond 30,000 30,000
Replacement- Fire Tanker #31 0842200-02 295,000 295,000
Equipment Bond 295,000 295,000
Waterllce rescue boat 08-42200-03 20,000 20,000
Equipment Bond 20,000 20,000
Replacement- Fire Engine #11 0942200-01 400,000 400,000
Equipment Bond 400,000 400,000
Replacement- Ladder T ruck#11 1042200-01 850,000 850,000
Equipment Bond 850,000 85/1,000
10
Department Project# Priority 2007 2008 2009 2010 2011 Total
Replacement - Fire Chiefs Vehicle 10-42200-02 2 40,000 40,000
Equipment Bond 40,000 40,000
Fire Total 122,000 345,000 400,000 890,000 1,757,000
IPark & Rec - Operations I
ReplacelRepair Play structures - Various Parks 07-45000-01 2 40,000 40,000 40,000 40,000 40,000 200,000
Capital Projects Levy 40,000 40,000
General Fund 40,000 40,000 40,000 40,000 160,000
Replacement - Seff-Propelled 48' Sweeper 07-45000-02 2 20,000 20,000
Equipment Bond 20,000 20,000
Zero Turn Mower 07-45000-03 7,500 7,500
Equipment Bond 7,500 7,500
Replacement - Taro Groundsmaster 328 07-45000-04 32,000 32,000
Equipment Bond 32,000 32,000
Truck - 3/4 Ton Crew Cab 08-45000-01 35,000 35,000
Equipment Bond 35,000 35,000
Replacement - Mower Trailer 08-45000-02 8,500 8,500
Equipment Bond 8,500 8,500
Replacement - Taro Groundmaster 08-45000-03 22,000 22,000
Equipment Bond 22,000 22,000
Replacement - Large Capacity Lawnmower 09-45000-01 112,000 112,000
Equipment Bond 112,000 112,000
Replacement - Taro Groundsmasler 09-45000-02 23,000 23,000
Equipment Bond 23,000 23,000
Replacement - Trailer 11-45000-01 2 9,000 9,000
Equipment Bond 9,000 9,000
Replacement - One Ton Pick Up wlPlow 11-45000-02 2 65,000 65,000
Equipment Bond 65,000 65,000
Park & Rec - Operations Total 99,500 105,500 175,000 40,000 114,000 534,000
IPark & Rec - Projects I
Andover Station North Complex 07-45001-01 385,000 35,000 420,000
Parle Improvement Funds 385,000 35,000 420,000
Tenace Park 07-45001-02 55,000 55,000
Parle Improvement Funds 55,000 55,000
Crooked Lake Boat Landing 07-45001-03 125,000 125,000
DNR Grant 62,500 62,500
Parle Improvement Funds 62,500 62,500
StroobnanPark 07-45001-04 40,000 40,000
Parle Improvement Funds 40,000 40,000
Annual Miscellaneous Projecls 07-45001-99 25,000 25,000 25,000 25,000 25,000 125,000
Parle Improvement Funds 25,000 25,000 25,000 25,000 25,000 125,000
Forest Meadows Park 08-45001-01 25,000 25,000
Parle Improvement Funds 25,000 25,000
Sophies South Park 08-45001-02 75,000 75,000
Park Improvement Funds 75,000 75,000
Woodland Crossing Park 08-45001-03 57,000 57,000
Park Improvement Funds 51,000 57,000
Andover Uons Park 09-45001-01 85,000 85,000
Parle Improvement Funds 85,000 85,000
Hawkridge Park Improvements 10-45001-01 500,000 500,000
11
Department Project# Priority 2007 2008 2009 2010 2011 Total
Park Improvement Funds 5OfI,000 500,000
Prairie Knoll Park - Phase III 1045001-02 150,000 150,000
Park Improvement Funds 150,000 150,000
Park & Rec . Projects Total 630,000 217,000 110,000 675,000 25,000 1,657,000
(Plannm/: & Zonm/: I
Replacement - Ford Taurus #15 0841500-01 2 20,000 20,000
Equipment Bond 20,000 20,000
Planning & Zoning Total 20,000 20,000
ISanitary Sewer I
Li1l Staion #1 Upgrade 07-48200-01 25,000 25,000
Sewer Trunk Fund 25,000 25,000
New JeWac Truck 0848200-01 300,000 300,000
Sanita!)' Sewer Fund 300,000 300,000
Crosstown Blvd Trunk Sewer Une 08-48200-02 400,000 400,000
Sewer Trunk Fund 400,000 400,000
Yellow Pine Li1l Station 09-48200-01 650,000 650,000
Sewer Revenue Bonds 650,000 650,000
Rural Reserve Trunk Sanitary Sewer 1048200-01 2,250,000 1,250,000 3,500,000
Assessments 250,000 1,000,000 1,250,000
Sewer Trunk Fund 2,000,000 250,000 2,250,000
Sanitary Sewer Total 25,000 700,000 650,000 2,250,000 1,250,000 4,875,000
IStorm Sewer ~
Stonn Sewer Improvements 07-48300-01 50,000 51,000 52,000 53,000 54,000 260,000
Stonn Sewer Fund 50,000 51,000 52,000 53,000 54,000 260,000
New Track Backhoe 08-48300-01 2 80,000 80,000
Stonn Sewer Fund 80,000 80,000
Replacement - Elgin Street Sweeper 1043100-01 150,000 150,000
Stonn Sewer Fund 150,000 150,000
Storm Sewer Total 50,000 131,000 52,000 203,000 54,000 490,000
IStreet Signs I
Radius Master Machine 0743300-01 8,400 8,400
Capital Projects Levy 8,400 8,400
Replacement - Sign Truck #41 0 08-43300-01 2 75,000 75,000
Equipment Bond 75,000 75,000
Street Signs Total 8,400 75,000 83,400
IStreets / Hi/:hways I
Annual Street Seal Coat Project 0743100-01 287,632 271,328 480,438 660,377 515,760 2,215,535
Construction Seal Coat Fund 41,965 31,092 176,194 65,397 14,146 328,794
R & B - Crack Seal & Seal Coat 245,667 2.fD,236 304,244 594,980 501,614 1,886,741
Annual Street Crack Seal Project 0743100-02 89,840 98,968 183,390 153,439 152,187 677,824
Construction Seal Coal Fund 9,114 24,498 9,095 1,967 0 44,.,4
R & B - C,.ck Seal & Seal Coat 80,726 74,470 174,295 151,472 152,187 633,150
Annual Street Mill and Overlay 0743100-03 957,970 813,986 915,060 965,670 925,069 4,577,755
Assessments 239,492 203,496 228,765 241,417 231,267 1,144,431
12
Department Project# Priority 2007 2008 2009 2010 2011 Total
R&B-Overlays 718,478 610,490 686,295 724,253 693,802 3,433,318
Annual Pavement Markings 07-43100-04 15,000 16,000 17,000 18,000 19,000 85,000
R & B - ResetVe 15,000 16,000 17,000 18,000 19,000 85,000
Annual Curb Replacement 07-43100-05 40,000 41,000 42,000 43,000 44,000 210,000
R & B - Reserve 40,000 41,000 42,000 43,000 44,000 210,000
Mounted Pothole Spray Patcher 07-43100-06 150,000 150,000
Equipment Bond 150,000 150,000
Replacement - Dump Truck wi Snow Removal #195 07-43100-07 200,000 200,000
Equipment Bond 200,000 200,000
Rail Road Quiet Zones 07-43100-08 330,000 110,000 440,000
Equipment Bond 180,000 180,000
Municipal State Aid Funds 150,000 110,000 260,000
Municipal State Aid Routes I New & Reconstruct 07-43100-09 1,615,000 898,800 767,000 714,000 3,994,800
Assessments 633,600 128,400 200,000 71,000 1,033,000
Fed"",t Funds 488,000 488,000
Municipat state Aid Funds 217,000 nO,400 567,000 643,000 2,197,400
R & B - Res""", 148,300 146,300
Sewer Trunk Fund 6,500 6,500
Wal... 7runk Fund 123,600 123,600
Intersection Upgrades 07-43100-10 175,000 175,000 275,000 625,000
Municipat state Aid Funds 175,000 175,000 275,000 625,000
Construct Bikewayl Walkway Corridors 07-TRAIL-01 210,000 210,000
7rail Funds 210,000 210,000
Replacement - Hot Asphalt Box 08-43100-02 40,000 40,000
Equipment Bond 40,000 40,000
Dump Truck wlSnow Equipment 08-43100-04 2 155,000 155,000
Equipment Bond 155,000 155,000
Replacement- Dump Truck wi Snow Removal #197 08-431 00-05 200,000 200,000
Equipment Bond 200,000 200,000
Replacement - Water Tanker 09-43100-01 2 100,000 100,000
Equipment Bond 100,000 100,000
Asphalt Paving Machine 09-43100-02 90,000 90,000
Equipment Bond 90,000 90,000
Streets / Highways Total 4,070,442 2,820,082 2,102,888 2,607,486 2,370,016 13,970,914
IWater I
Rehabilitation of Wells 07-48100-01 45,000 45,000 50,000 50,000 55,000 245,000
Water Fund 45,000 45,000 50,000 50,000 55,000 245,000
Sealing of Well #1 07-48100-02 2 10,000 10,000
Water Fund 10,000 10,000
Water Main along South Coon Creek Drive 08-48100-01 795,000 795,000
Water Trunk Fund 795,000 795,000
Water Tower Painting 08-48100-02 SOO,OOO SOO,OOO
Capital Equipment ResetVe 242,000 242,000
Water 7runk Fund 258,000 258,000
Demolish 500,000 Gallon Water Tower 09-48100-01 175,000 175,000
Water Trunk Fund 175,000 175,000
Construct Water Tower 09-48100-02 2,950,000 2,950,000
Water Revenue Bonds 2,950,000 2,950,000
WTP Reciaim Tank Addition 10-48100-01 500,000 500,000
Water Trunk Fund 500,000 500,000
13
Department
Water Total
GRAND TOTAL
Project# Priority 2007
2008
2009
2010
2011
Total
5,175,000
34,908,031
55,000 1,340,000 3,175,000 550,000 55,000
5,514,842 7,993,799 9,159,888 7,957,486 4,282,016
14
City of Andover, MN
Capital Plan
2007 thru 2011.
DEPARTMENT SUMMARY
Department 2007 2008 2009 2010 2011 Total
Central Equipment 250,000 250,000
Community Center 8,000 15,000 23,000
Engineering 399,000 290,000 298,000 351,000 352,000 1,690,000
Facility Management 30,000 1,843,217 1,882,000 341,000 34,000 4,130,217
Park & Ree - Operations 40,000 40,000 40,000 . 40,000 40,000 200,000
Park & Rae - Projects 630,000 217,000 110,000 675,000 25,000 1,657,000
Sanital)' Sewer 25,000 400,000 650,000 2,250,000 1,250,000 4,575,000
Storm Sewer 50,000 51,000 52,000 53,000 54,000 260,000
Streets I Highways 3,720,442 2,425,082 1,912,888 2,607,486 2,370,016 13,035,914
Water 55,000 1,340,000 3,175,000 550,000 55,000 5,175,000
GRAND TOTAL 4,957,442 6,606,299 8,369,888 6,882,486 4,180,016 30,996,131
15
City of Andover, MN
Capital Plan
2007 thru 2011
FUNDING SOURCE SUMMARY
Source 2007 2008 2009 2010 2011 Total
Assessments 873,092 331,896 228,765 691,417 1,302,267 3,427,437
Building Fund 515,217 515,217
Capital Equipment Reserve 242,000 242,000
Capital Projects Levy 60,000 43,000 22,000 23,000 24,000 172,000
Community Center Operations 8,000 15,000 23,000
Construction Seal Coat Fund 51,079 55,590 185,289 67,364 14,146 373,468
DNR Grant 62,500 62,500
Equipment Bond 180,000 180,000
Federal Funds 488,000 488,000
G.O. Bond 1,250,000 2,100,000 300,000 3,650,000
General Fund 10,000 57,000 50,000 58,000 50,000 225,000
Municipal Stale Aid Funds 542,000 1,055,400 275,000 567,000 643,000 3,082,400
Park Improvement Funds 567,500 217,000 110,000 675,000 25,000 1,594,500
R & B - Crack Seal & Seal Coat 326,393 314,706 478,539 746,452 653,801 2,519,891
R & B - Overlays 718,478 610,490 686,295 724,253 693,802 3,433,318
R & B - Pedestrian Trail 48,000 49,000 50,000 51,000 52,000 250,000
R & B - Reserve 201,300 57,000 59,000 61,000 63,000 441,300
Sewer Revenue Bonds 650,000 650,000
Sewer Trunk Fund 207,000 520,500 124,000 2,150,000 400,000 3,401,500
Slonn Sewer Fund 50,000 51,000 52,000 53,000 54,000 260,000
Trail Funds 210,000 210,000
Water Fund 55,000 63,000 50,000 50,000 55,000 273,000
Water Revenue Bonds 2,950,000 2,95O,000
Water Trunk Fund 299,100 1,173,500 299,000 650,000 150,000 2,571,600
GRAND TOTAL 4,957,442 6,606,299 8,369,888 6,882,486 4,180,016 30,996,131
16
City of Andover, MN
Capital Plan
2007 thru 2011
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2007 2008 2009 2010 2011 Total
ICentral Eqnipment I
Canopy for Fuel Island 09-48800-01 3 250,000 250,000
G.O.ElDnd 250,000 250,000
Central Equipment Total 250,000 250,000
ICommunity Center I
Carpet - West Side Entrance 0744000-02 2 8,000 8,000
Community Center Opetafions 8,000 8,000
Storage Buildin9 1044000-01 2 15,000 15,000
Community Center Operations 15,000 15,000
Community Center Total 8,000 15,000 23,000
IEnwneerin2 I
New Development Projects 0741600-01 351,000 241,000 248,000 300,000 300,000 1,440,000
Sewer Trunk Fund 1T5,5IlIJ 120,500 124,000 150,000 150,001I 720,000
Water Trunk Fund 175,5IlIJ 120,500 124,000 150,000 150,000 720,000
Pedestrian Trail Maintenance 0741600-02 48,000 49,000 50,000 51,000 52,000 250,000
R & B - Pedestrian 71ail 48,000 49,000 50,000 51,000 52,000 250,000
Engineering Total 399,000 290,000 298,000 351,000 352,000 1,690,000
IFacility Mana2ement I
Carpet Replacement 0741900-01 2 10,000 10,000 10,000 10,000 10,000 50,000
General Fund 10,000 10,000 . 10,000 10,000 10,001I 50,000
Annual Parking Lot Maintenance 0741900-02 20,000 21,000 22,000 23,000 24,000 110,000
Capital Projects Levy 20,000 21,000 22,000 23,000 24,001I 110,000
Surface Seal all Brick Structures 0841900-01 40,000 40,000
Capital Projects Levy 22,000 22,000
Water Fund 18,000 18,000
Land Purchase 0841900-02 515,217 515,217
Building Fund 515,217 515,217
Building A - Seal Floor 0841900-03 7,000 8,000 15,000
Genera' Fund 7,000 8,001I 15,000
Salt Storage Building 0841900-04 350,000 350,000
G.O. Bond 350,000 350,000
Recycling Building & Fence 0841900-05 250,000 250,000
G.O. Bond 250,000 250,000
Attached Storage Building 08-41900-06 200,000 200,000
G.O. Bond 200,000 200,000
Fire St. #2 Addition and Parking lot Improve. 0841900-07 2 450,000 450,000
17
Department Project# Priority 2007 2008 2009 2010 2011 Total
G.O. Bond 450,000 450,000
Addition to Storage Building & Vehide Mainl Shop 09-41900-O1 1,850,000 1,850,000
G.O. Bond 1,850,000 1,850,000
Pedestrian Tunnel Under Crosstown Blvd. 10-41900-01 300,000 300,000
G.O. Bond 300,000 300,000
Facility Management Total 30,000 1,843,217 1,882,000 341,000 34,000 4,130,217
jPark & Rec - Operations .
ReplacelRepair Play Structures - Various Parl<s 07-45000-01 2 40,000 40,000 40,000 40,000 40,000 200,000
Capital projects Levy 40,000 40,000
General Fund 40,000 40,000 40,000 40,000 160,000
Park & Rec - Operations Total 40,000 40,000 40,000 40,000 40,000 200,000
IPark & Rec - Projects I
Andover Station North Complex 07-45001-01 385,000 35,000 420,000
Park Improvement Funds 385,000 35,000 420,000
Terrace Park 07-45001-02 55,000 55,000
Pari< Improvement Funds 55,000 55,000
Crooked Lake Boat Landing 07-45001-03 125,000 125,000
DNR Grant 62,500 62,500
Park Improvement Funds 62,500 62,500
Strootman Park 07-45001-04 40,000 40,000
Parle Improvement Funds 40,000 40,000
Annual Miscellaneous Projecls 07-45001-99 25,000 25,000 25,000 25,000 25,000 125,000
Parle Improvement Funds 25,000 25,000 25,000 25,000 25,000 125,000
Forest Meadows Park 08-45001-01 25,000 25,000
Parle Improvement Funds 25,000 25,000
Sophies South Park 08-45001-02 75,000 75,000
Park Improvement Funds 75,000 75,000
Woodland Crossing Park 08-45001-03 57,000 57,000
Park Improvement Funds fiT,OOO 57,000
Andover Uons Park 09-45001-01 85,000 85,000
Pari< Improvement Funds 85,000 85,000
Hawkridge Park Improvements 10-45001-01 500,000 500,000
Pari< Improvement Funds 500,000 500,000
Prairie Knoll Park - Phase III 10-45001-02 150,000 150,000
Park Improvement Funds 150,000 150,000
Park & Rec - Projects Total 630,000 217,000 110,000 675,000 25,000 1,657,000
ISanitary Sewer .
Uft Staion #1 Upgrade 07-48200-01 25,000 25,000
Sewer Trunk Fund 25,000 25,000
Crosstown Blvd Trunk Sewer Une 08-48200-02 400,000 400,000
Sewer Trunk Fund 400,000 400,000
Yellow Pine Uft Station 09-48200-01 650,000 650,000
Sewer Revenue Bonds 650,000 650,000
Rural Reserve Trunk Sanitary Sewer 10-48200-01 2,250,000 1,250,000 3,500,000
Assessments 250,000 1,000,000 1,250,000
Sewer Trunk Fund 2,000,000 250,000 2,250,000
18
Department Project# Priority 2007 2008 2009 2010 2011 Total
Sanitary Sewer Total 25,000 400,000 650,000 2,250,000 1,250,000 4,575,000
IStorm Sewer I
Stann Sewer Improvements 07 -48300.()1 50,000 51,000 52,000 53,000 54,000 260,000
Stann Sewer Fund 50,000 51,000 52,000 53,000 54,000 260,000
Storm Sewer Total 50,000 51,000 52,000 53,000 54,000 260,000
IStreets I Hiehways I
Annual Street Seal Coat Project 07-43100.()1 287,632 271,328 480,438 660,377 515,760 2,215,535
Constroction Seal Coat Fund 41,965 31,092 176,194 65,397 14,146 328,794
R & B - Cnn:k Seal & Seal Coat 245,667 240,236 304,244 594,980 501,614 1,886,741
Annual Street Crack Seal Project 07-43100-Q2 89,840 9,8,968 183,390 153,439 152,187 677,824
Constroction Seal Coat Fund 9,114 24,498 9,095 1,961 0 44,1f74
R & B - Clack Seal & Seal Coat 80,726 74,470 174,295 151,472 152,187 633,150
Annual Street Mill and Overtay 07-43100-03 957,970 813,986 915,060 965,670 925,069 4,577.755
Assessments 239,492 203,496 228,765 241,417 231,21f7 1,144,437
R&B-Overlays 718,478 610,490 686,295 724,253 693,802 3,433,318
Annual Pavement Mar1<ings 07-43100.()4 15,000 16,000 17,000 18,000 19,000 85,000
R & B - Reserve 15,000 16,000 17,000 18,000 19,000 85,000
Annual Curb Replacement 07-43100.()5 40,000 41,000 42,000 43,000 44,000 210,000
R & B - Reserve 40,000 41,000 42,000 43,000 44,000 210,000
Rail Road Quiet Zones 07-43100.()8 330,000 110,000 440,000
Equipment Bond 180,000 180,000
Municipal state Aid Funds 150,000 110,000 260,000
Municipal Slate Aid Routes! New & Reconsbuct 07-43100.()9 1,615,000 898,800 767,000 714,000 3,994,800
Assessments 633,6110 128,400 200,000 71,000 1,033,000
Fed..., Funds 468,000 488,000
Municipal State Aid Funds 217,000 nO,400 567,000 643,000 2,197,400
R & B. Reserve 146,300 146,300
Sewer Trunk Fund 6,500 6,500
Water Trunk Fund 123,600 123,600
Intersection Upgrades 07-43100-10 175,000 175,000 275,000 625,000
Municipal State Aid Funds 175,000 175,000 275,000 625,000
Construct Bikeway! Walkway Corridors 07-TRAIL'()1 210,000 210,000
Trail Funds 210,000 210,000
Streets I Highways Total 3,720,442 2,425,082 1,912,888 2,607,486 2,370,016 13,035,914
IWater I
Rehabilitation of Wells 07-48100.()1 45,000 45,000 50,000 50,000 55,000 245,000
WaterFund 45,000 45,000 50,000 50,000 55,000 245,000
Sealing of Well #1 07-48100-02 2 10,000 10,000
Water Fund 10,000 10,000
Water Main along South Coon Creek Drive 08-48100-01 795,000 795,OOO
Water Trunk Fund 795,000 795,000
Water Tower Painting 08-48100-02 500,000 500,000
Capital Equipment Reseve 242,000 242,000
Water Trunk Fund 258,000 258,000
Demolish 500,000 Gallon Water Tower 09-48100-01 175,000 175,000
_7runk Fund 175,000 175,000
Consbuct Water Tower 09-48100.()2 2,950,000 2,950,000
Water Revenue Bonds 2,950,000 2,950,000
19
Department Project# Priority 2007 2008 2009 2010 2011 Total
WTP Reclaim Tank Addition 10-48100-01 500,000 500,000
Water Trunk Fund 500,000 500,000
Water Total 55,000 1,340,000 3,175,000 550,000 55,000 5,175,000
GRAND TOTAL 4,957,442 6,606,299 8,369,888 6,882,486 4,180,016 30,996,131
20
City of Andover, MN
Capital Plan
2007 thru 2011
DEPARTMENT SUMMARY
Department 2007 2008 2009 2010 2011 Total
Central Equipment 7,000 35,000 28,000 70,000
Community Center 7,500 7,000 7,000 21,500
Elections 100,000 100,000
Engineering 51,000 51,000
Facility Management 10,000 10,000
Fire 122,000 345,000 400,000 890,000 1.757,000
Park & Rec - Opel1ltions 59,500 65,500 135,000 74,000 334,000
Planning & Zoning 20,000 20,000
Sanital}' Sewer 300,000 300,000
Storm Sewer 80,000 150,000 230,000
Street Signs 8,400 75,000 83,400
Streets I Highways 350,000 395,000 190,000 935,000
GRAND TOTAL 557,400 1,387,500 790,000 1,075,000 102,000 3,911,900
117
City of Andover, MN
Capital Plan
2007 thru 2011
FUNDING SOURCE SUMMARY
Source
2007
2008
2009
2010
2011
Total
Capital Projects Levy
Central Equipment Fund
Community Center Operations
Equipment Bond
Sanitary Sewer Fund
Storm Sewer Fund
18,400
100.000
7,500
531,500
7,000
900,500
300,000
80,000
7,000
7,000
776,000
35,000
28,000
118,400
70,000
21,500
3,172,000
300,000
230,000
890,000
74,000
150,000
GRAND TOTAL
557,400
1,387,500
790,000
1,075,000
102,000
3,911,900
118
City of Andover, MN
Capital Plan
2007 thru 2011
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2007 2008 2009 2010 2011 Total
ICentral Equipment ,
Replacement - Hotsy Pressure Washer 09-48800-02 3 7,000 7,000
Central Equipment Fund 7,000 7,000
Replacement - Roor Sweeper 10-48800-01 35,000 35,000
Central Equipment Fund 35,000 35,000
Replacement - Service Truck 10-48800-02 2 28,000 28,000
Central Equipment Fund 28,000 28,000
Central Equipment Total 7,000 35,000 28,000 70,000
ICommunity Center ~
Walk Behind Floor Scrubber 07-44000-01 7,500 7,500
Community Center Operations 7,500 7,500
Kitchen Equipment - Fryer/Grill 08-44000-01 2 7,000 7,000
Community Center Opera6ons 7,000 7,000
Battery Pack Replacement - Zamboni 09-44000-01 2 7,000 7,000
Community Center Operations 7,000 7,000
Community Center Total 7,500 7,000 7,000 21,500
IElections I
Voting Equipment 08-41310-01 100,000 100,000
Capitl/ Projects Levy 100,000 100,000
Elections Total 100,000 100,000
IEn2ineerin~ I
Replacement - Blazer #11 09-41600-01 2 30,000 30,000
Equipment Bond 30,000 30,000
Replacement - T etal Station 09-41600-02 21,000 21,000
Equipment Bond 21,000 21,000
Engineering Total 51,000 51,000
IFacility Mana~ement ~
Communication Radios 07-41900-03 10,000 10,000
Capitll Projects Levy 10,000 10,000
Facility Management Total 10,000 10,000
IFire I
Rescue Truck 07-42200-01 40,000 40,000
119
Department Project# Priority 2007 2008 2009 2010 2011 Total
Equipment B<md 40,000 411,000
New Mobile Data Terminals in Fire Trucks 0742200-02 2 30,000 30,000
Equipment Bond 30,000 30,000
Thennallmaging Camem 0742200-03 14,000 14,000
Equipment Bond 14,000 14,000
Replacement - Hydmulic Rescue Equipment 0742200-04 2 30,000 30,000
Equipment Bond 30,000 30,000
Hose WasherfTester 0742200-05 2 8,000 8,000
Equipment Bond 8,000 8,000
Replacement - Fire Marshall Vehicle 0842200-01 2 30,000 30,000
Equipment Bond 30,000 30,000
Replacement - Fire Tanker #31 0842200-02 295,000 295,000
Equipment Bond 295,000 295,000
WaterRce rescue boat 0842200-03 20,000 20,000
Equipment Bond 20,000 20,000
Replacement - Fire En9ine #11 0942200-01 400,000 400,000
EtpJipment Bond 400,000 400,000
Replacement - Ladder Truck #11 1042200-01 850,000 850,000
Equipment Bond 850,000 850,000
Replacement - Fire Chiefs Vehicle 1042200-02 2 40,000 40,000
EtpJipment Bond 40,000 411,000
Fire Total 122,000 345,000 400,000 890,000 1,751,000
IPark & Rec - Operations I
Replacement - Sell-Propelled 48" Sweeper 0745000-02 2 20,000 20,000
Equipment Bond 20,000 20,000
Zero T um Mower 0745000-03 7,500 7,500
Equipment Bond 7,500 7,500
Replacement - Taro Groundsmaster 328 0745000-04 32,000 32,000
Equipment Bond 32,000 32,000
Truck - 3/4 Ton Crew Cab 0845000-01 35,000 35,000
Equipment Bond 35,000 35,000
Replacement - Mower T miler 0845000-02 8,500 8,500
Equipment Bond 8,500 8,500
Replacement - Taro Groundmaster 08-45000-03 22,000 22,000
EtpJipment Bond 22,000 22,000
Replacement - Large Capacity Lawnmower 0945000-01 112,000 112,000
Equipment Bond 112,000 112,000
Replacement - Taro Groundsmaster 0945000-02 23,000 23,000
Equipment Bond 23,000 23,000
Replacement - Trailer 1145000-01 2 9,000 9,000
Equipment Bond 9,000 9,000
Replacement - One Ton Pick Up wlPlow 1145000-02 2 65,000 65,000
Equipment Bond 65,000 65,000
Park & Rec - Operations Total 59,500 &5,500 135,000 74,000 334,000
IPlannin2 & Zonin2 ~
Replacement. Ford Taurus #15 0841500-01 2 20,000 20,000
EtpJipment Bond 211,000 20,000
Planning & Zoning Total 20,000 20,000
120
121
C1)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2008 Budget Guideline Discussion
DATE: March 27,2007
INTRODUCTION
City Departments will soon start preparing for the 2008 Annual Operating Budget Development
process and is looking to the City Council to establish the Council's guidelines for the
preparation ofthe 2008 Annual Operating Budget.
DISCUSSION
The following are some suggested 2008 Budget Development guidelines for your consideration
(consistent with the past few years):
1) A commitment to maintain or reduce the City Tax Capacity Rate, utilizing recent market
value growth to meet the needs ofthe organization and positioning the City for long-term
competitiveness, staffing and capital requirements through sustainable revenue sources and
operational efficiencies.
2) Development of a financial plan to appropriately structure the expenditure of bond proceeds
generated from the successful Open Space Referendum.
3) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 35% of planned 2008 General Fund expenditures.
4) A commitment to limit the 2008 debt levy to no more than 25% of the gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
5) A comprehensive review ofthe condition of capital equipment to ensure that the most cost-
effective replacement schedule is followed. Equipment will be replaced on the basis of a cost
benefit analysis rather than a year based replacement schedule.
6) A team approach that encourages strategic planning to meet immediate and long-term
operational, staffing, infrastructure and facility needs.
7) A management philosophy that actively supports the implementation of Council policies and
goals, and recognizes the need to be responsive to changing community conditions, concerns
and demands in a cost effective manner.
ACTION REQUIRED
The Council is requested to review the aforementioned proposed Budget Development
guidelines, discuss whether or not they are appropriate for developing the 2008 Annual Operating
Budget, and provide additional comments or direction to staff.
Q9)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City AdrninistratorwL--
FROM: Will Neumeister, Director of Community Developmentad-
SUBJECT: Code Enforcement Policies
DATE: March 27, 2007
INTRODUCTION
At the last Council workshop on February 27,2007 there was discussion about repeat code
violations and what could be done to prevent these in the future. There were a few other items that
were brought up by the Council that night that staff needed to do further research on. Since that
meeting, a few other issues have surfaced that need further discussion. Each of those issues will be
briefly discussed in this report. Council will be asked to provide staff direction on the policies they
would like to move forward with.
DISCUSSION
1. Finishing up exterior home improvements within one year. This was researched with the
Building Department and the City Code requires all exterior work to be finished within one
year from the time the building permit was issued. With the exception that people who have
pulled a deck permit have only 120 days to complete their work.
2. Establishing escalating fines for repeat code violators. Prior to the last workshop discussion
on this topic, the staff discussed this with the City Attorney. However it was discussed with
the idea of deterring repeat zoning code offenders and the Attorney indicated that it is
possible to set up a system where City employees can issue fines (similar to the system that
Brooklyn Park has established - see attachment #1).
In discussing this issue with City Attorney, he indicated that he didn't think that repeat
violations was that great of a problem in the City at this time. He suggested that we continue
having the City Attorney's office prosecute the violations as we do now and monitor the
number of repeat violations. Typically about half of the code violation cases require more
than one letter to get the violation to be resolved. Our policy has been to allow them two
written notices to clean up and if they are not resolved after the second letter, we forward
them to the City Attorney's office for processing. Last year there were 226 total code
violation cases. There were 24 properties that would be considered as having multiple code
violations on their property in that year. Sixteen cases were forwarded to the City Attorney.
The City Attorney said to issue fines, the City would need to adopt an ordinance to set up a
"Violations Bureau" to authorize "administrative fines" for residents who meet certain
criteria. For example, this would come into play if three zoning complaints occurred within
a six-month period. The fines may be effective as a threat and a deterrent, but the City could
not require residents to pay them. Instead, refusal to pay the fine or resolve the zoning
violation would result in the property owner facing a misdemeanor prosecution in the court
system just as we do at present for unresolved zoning violations. If the Council would like to
investigate this further we would need to involve the City Attorney in the discussion.
3. Review of the Coon Rapids "Excessive Consumption of Services"code section. A Council
Member asked staff to investigate what Coon Rapids has done to use this as a deterrent to
having repeated violations (see attachment #2). Coon Rapids staff indicated this doubled the
fines for people that are repeatedly violating the code (from $70 to $140 per incident).
Something like this could be adopted if the Council wants to stiffen the fines.
4. Establishing new lower standards for grass height Council wanted information on what
other cities have established for maximum grass height (before it needs to be mowed). Here
is what we found for maximum grass height in other cities:
Anoka- 6 inches.
Big Lake- 12 inches.
Brooklyn Center- 8 inches.
Brooklyn Park- 8 inches.
Coon Rapids- 8 inches.
Ramsey- 12 inches, or if it's gone to seed.
5. Clarify policy issue on when should staff be more proactive on code violations. Given the
direction at the last meeting the City Administrator and Community Development Director
were given direction to be more proactive when there are obvious code violations observed in
the community. This is a grey area that needs discussion. Both of us have been using a
more proactive enforcement approach, on very obvious code violations however,. the issue
that has surfaced is when we observe violations on a given property that were not complained
about. Some ofthese can be rather small issues and the neighbors probably didn't complain
about them. In the past, when complaints were received the staff only pursued the items that
were complained about. We need to be clear what we will do in the case where we see code
violations that were not reported by a complainant. This is something staff wants Council to
give further direction on. Does the Council want to expand the enforcement on a property to
all observed violations, or only those that were complained about?
6. Home-based businesses in Andover are increasing (most of which are legitimately allowed).
When should staff become more proactive to monitor them and follow up on them?
Attachment #3 shows a list of new businesses established in Andover over a five-week period
of time. The majority of these are allowed; however, without checking them out, there may
be some that do not comply with the current home occupation definition and may not be
allowed. Does the Council want the staff to be checking into these to be proactive in this
area or does the Council only want to be reacting to complaints? There was a time that the
City grandfathered in a list of home occupations that were not typical home occupations
allowed by the code (see attachment #4). When that was done they became allowed as
"Special Home Occupations". Ifwe have others that are starting to operate in a similar
-2-
fashion and no one reports them are we going to be facing the same situation a few years
from now?
We have had some complaints about some home occupations that are very difficult to prove
that they are operating a business that is not allowed. The staff will provide more details on
this at the meeting. The City could look at adjusting the code to be more explicit in the
section that covers home occupations, or we could look at making the ones that are more
offensive to neighbors, such as car repair, landscaping or lawn mowing services a
conditional use. This would require a more detailed review and they would need to remain
in compliance with the code, or their CUP could be revoked. The City of Champlin recently
reviewed their code and they recently modified their ordinance to allow them more control of
those types of home occupations (see attachment #5).
7. Other cities may define and control home occupations better. A Council Member thought we
should look at other cities codes and see what they may have that we may want to add into
our code? The home occupation section of code from Champlin and Coon Rapids are
attached for your review (see attachment #5 and #6). Please give direction on whether you
feel there is something in their regulations that the Council may want to incorporate into
Andover's Code. To compare, Andover's Home Occupation Code is attachment #7; and the
current Code Enforcement Policy is attachment #8.
Please feel free to direct the staff to make any changes you feel are needed as to how the staff
enforces the City Code related to any of the issues identified above.
ACTION REOUESTED
The Council is asked to review and discuss the Code Enforcement Policy and whether any changes
are needed to make it become what the Council wants the staff to enforce in the future should
complaints arise.
Respectfully submitted,
~
Will Neumeister
Attachments
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_~M -. :L1'(2l~- _~m_.__m__m___. -.-
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OGoen in New Window
CHAPTER 37: ADMINISTRATIVE PENALTIES
Section
37.01
37.02
37.03
37.04
37.05
37.06
37.07
37.08
37.09
37.10
Purpose
Administrative citations and civil penalties
Administrative offenses; schedule offmes and fees
Administrative citation
Administrative hearing
Administrative review
. Judicial review
Recovery of civil penalties
Criminal penalties
Applicable laws
& 37.01 PURPOSE.
The City Council finds that there is a need for alternative methods of enforcing the city code.
While criminal fines and penalties have been the most frequent enforcement mechanisms, there are
certain negative consequences for both the city and the public. The delay inherent in that system does
not ensure prompt resolution. Citizens resent being labeled criminals for violations of administrative
regulations. The higher burden of proof and the potential of incarceration do not appear appropriate
for most administrative violations. The criminal process does not always regard city code violations as
important. Accordingly, the City Council finds that the use of administrative citations and the
imposition of civil penalties is a legitimate and necessary alternative method of enforcement. This
method of enforcement is in addition to any other legal remedy which may be pursued for - city code
violations. .
('72 Code, ~ 903:10) (Ord. 1998-881, passed 7-22-98)
& 37.02 ADMINISTRATIVE CITATIONS AND CIVIL PENALTIES.
This chapter governs administrative citations and civil penalties for violations of the city code.
('72 Code, ~ 903:20) (Ord. 1998-881, passed 7-22-98)
& 37.03 ADMINISTRATIVE OFFENSES; SCHEDULE OF FINES AND FEES.
(A) A violation of any provision of the city code is an administrative offense, which may be
subject to an administrative .citation and civil penalties pursuant to this subchapter. Each day a
violation exists constitutes a separate offense.
-'1--
(B) An administrative offense may be subject to a civil penalty not exceeding $2,000.
(C) The City Council must adopt by resolution a schedule of recommended fines for offenses
initiated by administration citation. The City Council is not bound by that schedule when a matter is
appealed to it for administrative review.
(D) The City Council may adopt a schedule offees to be paid to administrative hearing officers.
(E) The City Manager must adopt written procedures for administering the administrative citation
program.
('72 Code, ~ 903:40) (Ord. 1998-881, passed 7-22-98)
& 37.04 ADMINISTRATIVE CITATION.
(A) A person authorized to enforce provisions of the city code may issue an administrative
citation upon belief that a code violation has occurred. The citation must be issued in person or by fIrst
class mail to the person responsible for the violation or attached to the motor vehicle in the case of a
vehicular offense. The citation must state the date, time, and nature of the offense, the identity of the
person issuing the citation, the amount of the scheduled fine, and the manner for paying the fme or
appealing the citation.
(B) The person responsible for the violation must either pay the scheduled fme or request a
hearing within seven days after issuance of the citation. Payment of the fine constitutes admission of
the violation. A late payment fee of 10% of the scheduled fme amount will be imposed in accordance
with ~ 37.08.
('72 Code, ~ 903:50) (Ord. 1998-881, passed 7-22-98)
& 37.05 ADMINISTRATIVE HEARING.
(A) The City Council must periodically approve a list of persons, from which the City Manager
or designated agent will randomly select a hearing officer to hear and determine a matter for which a
hearing is requested. A person who has been issued a citation has the right to request, no later than
five days before the date of the hearing, that the assigned hearing officer be removed from the case.
One such request for each case will be granted automatically by the City Manager or designated agent.
A subsequent request must be directed to the assigned hearing officer who will decide whether the
hearing officer can fairly and objectively review the case. The person issuing the citation may request
the removal of a hearing officer only if the hearing officer cannot fairly and objectively review the
case. If such a finding is made, the officer must remove that officer from the case, and the City
Manager or designated agent must assign another hearing officer. The hearing officer is not a judicial
officer but is a public officer as defmed by M.S. ~ 609.415. The hearing officer must not be an
employee of the city. The City Manager or designated agent must establish a procedure for evaluating
the competency of the hearing officers, including comments from citizens and city staff. These reports
must be provided to the City Council.
(B) Upon the hearing officer's own initiative or upon written request of an interested party
demonstrating the need, the officer may issue a subpoena for the attendance of a witness or the
production of books, papers, records or other documents that are material to the matter being heard.
The party requesting the subpoena is responsible for serving the subpoena in the manner provided for
civil actions and for paying the fees and expenses of any witness. A person served with a subpoena
may file an objection with the hearing officer promptly but no later than the time specified in the
subpoena for compliance. The. officer may cancel or modify the subpoena if it is unreasonable or
oppressive. A person who, without just cause, fails or refuses to attend and testify or to produce the
-f;-
required documents in obedience to a subpoena is guilty of a misdemeanor. Alternatively, the party
requesting the subpoena may seek an order from district court directing compliance.
(C) Notice of the hearing must be served in person or by mail on the person responsible for the
violation at least ten days in advance, unless a shorter time is accepted by all parties. At the hearing,
the parties will have the opportunity to present testimony and question any witnesses, but strict rules of
evidence do not apply. The hearing officer must record the hearing and receive testimony and
exhibits. The officer must receive and give weight to evidence, including reliable hearsay evidence,
which possesses probative value commonly accepted by reasonable and prudent people in the conduct
of their affairs.
(D) The hearing officer has the authority to determine that a violation occurred, to dismiss a
citation, to impose the scheduled fine, and to reduce, stay, or waive a scheduled fme either
unconditionally or upon compliance with appropriate conditions. When imposing a penalty for a
violation, the hearing officer may consider any or all of the following factors:
(1) The duration of the violation;
(2) The frequency or recurrence of the violation;
(3) The seriousness of the violation;
(4) The history of the violation;
(5) The violator's conduct after issuance of the notice of hearing;
(6) The good faith effort by the violator to comply;
(7) The economic impact of the penalty on the violator;
(8) The impact of the violation upon the community; and
(9) Any other factors appropriate to a just result.
(E) The hearing officer may exercise discretion to impose a fme for more than one day of a
continuing violation, but only upon a fmding that the violation caused a serious threat of harm to the
public health, safety, or welfare or that the accused intentionally and the unreasonably refused to
comply with the code requirement. The hearing officer's decision and supporting reasons must be in
writing.
(1 ) The failure to pay the fme or request a hearing within seven days after the citation, or the
failure to attend the hearing, constitutes a waiver of the violator's rights to an administrative hearing
and is an admission of the violation. A hearing officer may waive this result upon good cause shown.
Examples of "good cause": death or incapacitating illness of the accused; a court order requiring the
accused to appear for another hearing at the same time; and lack of proper service of the citation or
notice of the hearing. "Good cause" does not include: forgetfulness and intentional delay.
(2) The decision of the hearing officer is fmal without any further right of administrative
appeal, except for matters subject to administrative review under S 37.06. In a matter subject to
administrative review under S 37.06, the hearing officer's decision may be appealed to the City
Council by submitting a request in writing to the City Manager or designated agent within seven days
after the hearing officer's decision.
('72 Code, S 903:60) (Ord. 1998-881, passed 7-22-98)
& 37.06 ADMINISTRATIVE REVIEW.
(A) The hearing officer's decision in any of the following matters may be appealed by a party to
the City Council for administrative review:
(1) An alleged failure to obtain a permit, license, or other approval from the City Council as
required by an ordinance;
(2) An alleged violation of a permit, license, other approval, or the conditions attached to the
permit, license, or approval, which was granted by the City Council; and
-~~
(3) An alleged violation of regulations governing a person or entity, who has received a
license granted by the City Council.
(B) The appeal must be heard by the City Council after notice served in person or by registered
mail at least ten days in advance. The parties to the hearing must have an opportunity to present oral
or written arguments regarding the hearing officer's decision.
(C) The City Council must consider the record, the hearing officer's decision, and any additional
arguments before making a determination. The Council is not bound by the hearing officer's decision,
but may adopt all or part of the officer's decision. The Council's decision must be in writing.
(D) If the Council makes a finding of a violation, it may impose a civil penalty not exceeding
$2,000 per day per violation, and may consider any or all of the factors contained in ~ 37.05(D). The
Council may also reduce, stay, or waive a fme unconditionally or based on reasonable and appropriate
conditions.
(E) In addition to imposing a civil penalty, the Council may suspend or revoke any city issued
license, permjt, or other approval associated with the violation, if the procedures in the city code have
been followed. Any hearing required in the city code for such suspension or revocation is deemed
satisfied by the hearing before the hearing officer with the right of appeal to the City Council.
('72 Code, ~ 903:70) (Ord. 1998-881, passed 7-22-98)
& 37.07 JUDICIAL REVIEW.
An aggrieved party may obtain judicial review of the decision of the hearing officer or the City
Council in accordance with state law.
('72 Code, ~ 903:80) (Ord. 1998-881, passed 7-22-98)
& 37.08 RECOVERY OF CIVIL PENALTIES.
(A) If a civil penalty is not paid within the time specified, it constitutes:
(1) A personal obligation of the violator in all other situations; and
(2) A lien upon the real property upon which the violation occurred if the property or
improvements on the property were the subject of the violation and the property owner was found
responsible for that violation.
(B) A lien may be assessed against the property and collected in the same manner as taxes.
(C) A personal obligation may be collected by any appropriate legal means.
(D) A late payment fee of 10% of the fine will be assessed for each 30-day period, or part
thereof, that the fine remains unpaid after the due date.
(E) During the time that a civil penalty remains unpaid, no city approval will be granted for a
license, permit, or other city approval sought by the violator or for property under the violator's
ownership or control.
(F) Failure to pay a fme is grounds for suspending, revoking, denying, or not renewing a license
or permit associated with the violation.
('72 Code, ~ 903:90) (Ord. 1998-881, passed 7-22-98)
& 37.09 CRIMINAL PENALTIES.
The following are misdemeanors, punishable in accordance with state law:
-1-
(A) Failure, without good cause, to pay a fme or request a hearing within 30 days after issuance
of an administrative citation.
(B) Failure, without good cause, to appear at a hearing which was scheduled under S 37.05.
(C) Failure to pay a fine imposed by a hearing officer within 30 days after it was imposed, or
such other time as may be established by the hearing officer, unless the matter is appealed under S
37.06.
(D) Failure to pay a fme imposed by the City Council within 30 days after it was imposed, or
. such other time as may be established by the City Council.
('72 Code, S 903:100) (Ord. 1998-881, passed 7-22-98)
~ 37.10 APPLICABLE LAWS.
Where differences occur between provisions of this chapter and other applicable code sections, this
chapter applies.
('72 Code, S 903:110) (Ord. 1998-881, passed 7-22-98)
-~~
-AyTifiiilijll:ffiV'~r~z;.~:~..
City of Coon Rapids
Code Section 12-317 -- Excessive Consumption of Services.
(1) Collection Authorized. The City is authorized to collect inspection costs, as
determined from time to time by ordinance, from a property owner who consumes
excessive inspection services, or from a person who makes repeated unfounded
requests for enforcement. Unpaid costs of inspection may be specially assessed
against the property in the manner prescribed by law.
(2) For the purpose of this Section, an excessive consumption of inspection
services occurs on a non-rental property when:
(a) One or more inspections are performed at the same location within a
consecutive 12 month period after any inspection for which a notice of violation
was served, and
(b) During any inspection under Section 12-317(2)(a), the inspector finds
continuing or additional violations.
(3) For the purpose of this Section, an excessive consumption of inspection
services occurs on a rental property when:
(a) Section 12-317(2) is met, or
(b) The second fOllow-up inspection to an initial or renewal inspection reveals
non-compliance with requirements established in the initial or renewal
inspection, or the first follow-up inspection.
For Section 12-317(3)(b) excessive consumption of inspection services, double
the cost may be imposed.
(4) For the purposes of this Section, a repeated unfounded request for
enforcement means an unfounded request for enforcement by any person within
90 days of a previous unfounded request for enforcement regarding the same
property or subject matter, provided that person had notice the first request for
enforcement has been determined to be unfounded. For the purposes of this
Section, notice means actual notice, or written notice mailed to the person's last
known address, and either not returned, or returned by the postal authorities as
undeliverable. A person violating this clause is also guilty of a misdemeanor.
(5) This Section applies to violations of this Chapter, license inspections under this
Chapter, violations of Title 8 (Health, Safety, and Sanitation), and violations of
Sections 11-1827 through 11-1832 (Vehicle Storage in Residential Districts; Junk
Vehicles). This Section is supplementary to and does not limit the civil or criminal
authority of governmental agents acting under statutes, laws, codes, or
ordinances on the same subject. [Revised 6/20/06, Ordinance 1925]
-r-
~alMfW1 ,.,.....2.
Business Journal Assumed Names
February 23. 2007
March 2. 2007
· Animal Eye Specialty Center
PA, 2481164th Lane NW, Andover
55304.
. Affordable Spaces Inc., 13969
Crosstown Blvd. NW, Andover 55304.
. MSP Home Staging Inc., 1327
140th Ave. N.w., Andover 55304.
. S&T TItle Services Inc., 4681
161st Lane NW, Andover 55304.
. Fries Trees Inc., 2597 161st Ave.
NW, Andover 55304.
· TLC Storage, 43 Old Constance
Blvd., Andover 55304.
. Andover Small Engine Service,
43 Old Constance Blvd., Andover
55304.
. Rosburg Construction, 13969
Crosstown Blvd. NW, Andover
55304.
. Rock'n Robin, 16010 Tulip St..
Andover 55304.
. G1adrock Publishing, 17058 Argon
St. NW, Andover 55304.
February 9. 2007
. New Exteriors by SMM LLC,
2258 137th Lane NW.. Andover
55304.
. Minnesota Valuation
Professionals LLC, 2212 150th
Ave. NW, Andover 55304.
. LK Funding Solutions LLC, 15582
Prairie Road NW" Andover 55304.
. J&DB Enterprises Inc., 43 Old
Constance Blvd. NW, Andover
55304.
.. Knack Property Renovations
Inc., 1286 150th Lane N.w., Andover
55304.
. Am-Air Services LLC, 13905
Ivywood St. NW, Andover 55304.
. Dangie Wellness Services PA,
16453 Argon St. NW. Andover
55304.
. Red Elephant Crafts, 3953 174th
Ave. NW., Andover 55304.
· Dzubay Inspection Services
Inc., 16045 N. Enchanted Drive N.w.,
Andover 55304.
· B&D Investments of St Paul
LLC, 14551 Makah St., Andover
55304.
. Black and White Computer
Forensics, 14567 Jonquil St.,
Andover 55304.
. Bid-2-Buy.com, 18016 Bluebird St.,
Andover 55304.
. MVP Appraisals, 2212 150th Ave.
N.w., Andover 55304.
March 9.2007
· Rupp Appraisal & Equity Corp.,
1491 147th Ave. NW, Andover
55304.
. Partners Solutions LLC, 13917
. Eidelweiss St. NW, Andover 55304.
. Kurb Appeal of MN Inc., 4681
161st Lane N.w.; Andover 55304,
. Eden Trucking Services Inc.,
2815 135th Circle NW, Andover
55304.
· CLB Co. Inc., 2815 135th Circle
N.w.. Andover 55304.
March 16. 2007
US Framing Corps LLC, 1889
Station Parkway, Andover 55304
Vypercon Homes and
Remodeling LLC, 1889 Station
Parkway, Andover 55304.
Neat to the Street. 13538
Swallow St. N.w., Andover 55304.
JDS Products, 195 Old Constance
A1vd., Andover 55304,
-Iq-
,lfttffiHidEifr~~ .
SPECIAL HOME OCCUPATION PERMITS
NAME BUSINESS ADDRESS
JOHN WEGNER MUNICPAL BUILDERS 17125 ROANOKE ST.NW
GORDY BERGER METRO MASONRY 3450 153RD AVE. NW
JACK PIXLEY PIXLEY SWEEPS 4179 149TH AVE. NW
STAN RASHAU STANS LINE CLEANING 3857168TH LANE NW
JEFF JOHNSON CUSTOM HOMES 14315 PRAIRIE RD. NW
SCOTTFOYT OLD AS GOLD 14424 PRAIRIE RD NW
KEN GIESE A-1 SEWER 475 ANDOVER BLVD. NW
DOUG MEISTER LANDSCAPING 541 ANDOVER BLVD. NW
JAMES JUNKER JJ CONSTRUCTION 13503 CROOKED LK. BLVD NW
DAVE PARSONS SIERRA CONSTRUCTION 2728 140TH LANE NW
CHARLES HOULE HOULE INSULATION 3611157TH AVE. NW
RONALD HANSON AFFORDABLE CONTAINER 17551 ROUND LK BLVD. NW
ELROY WICKLUND LIBERTY FURNITURE 4115 149TH AVE. NW
WILLIAM SCHMIDT wr CONTRACTING 16609 ZUNI ST. NW
GERALD HAJDEN HAJDEN TRUCKING 15854 XENIA ST. NW
G. ELLINGSON ELLINGSON CONSTRUCTION 17230 UPLANDER ST. NW
REUBEN RICE RICE PATTERN 341 CONSTANCE BLVD. NW
BRIAN LUBBERS O'BRIEN'S LAWN CARE 4325 149TH AVE. NW
ALLEN WICKLUND WICKLUND CONSTRUCTION 4780 147TH LN. NW
BRAD ZIMMERMAN CEMENT 15900 DAKOTA ST. NW
EDWARD KOVAR KOVAR ELECTRIC 15719 DAKOTA ST. NW
JIM GREEN WELL GROOMED LAWNS 2855 161ST AVE. NW
GLENN HARMON SPECIALWELD, INC. 2811135THAVE. NW
PAT DOBRAVA PHOTO SHOP 16120 UNIVERSITY AVE. NW
WAYNE KNUDSON COUNTRY CONCRETE 16214 XENIA ST. NW
RENATO CASTRO WAREHOUSE 2648 SO. COON CK DR.
LAWRENCE CARDINAL AUTO BODY 15785 NIGHTINGALE ST. NW
~'jl
~
-11-
13-110.5
. CII"'M'tlg(1/()mtftJ@MTiiiilj~
,_:...:rf7=t-'TICitiiliJ~~~-::==:=:-=_ ,__
ecial Re lations for All Residential Districts.
Two-family dwellings may be divided into single parcels of record with the party wall
acting as the dividing lot line subject to the following conditions:
Each of the lots created in subdividing lands on which a two-family structure is
located shall be equal in area or as near equal as is reasonably possible.
Each lot divided by a party wall shall contain no less than one-half (1/2) the
minimum land area and lot width required elsewhere in the zoning district. A
ey of the premises showing acreage computations and dimensions shall be
pr ared by a surveyor registered in the State of Minnesota and shall be filed with
the . Clerk.
3. Except r setbacks along the party wall, all other setback and yard requirements
shall be t.
4. Separate se . ces shall be provided to each residential unit for sanitary sewer,
municipal wat , electricity, natural gas, telephone and other utilities.
5. The party wall t divides the two properties must be a vertical wall and not a
horizontal wall.
6. To protect the safety d property of the owners and occupants, no existing
property containing a p wall shall be divided into two (2) separate parcels
until the dividing party w has a fIre rating that meets new construction
standards contained in the iform Building Code and no openings shall be
allowed in the party walls. Pa walls must meet sound transmission control
ratings as set forth in the appendl of the Uniform Building Code.
7. The owner of the property to be su ivided by a party wall shall execute and
record with the Hennepin County Re rder or Registrar of Titles a Declaration of
Covenants, Conditions and Restrictions, which shall be approved by the Champlin
City Attorney. The Declarations shall gen ally preserve the rights of the several
owners sharing a single structure and also th rights of the public.
These declarations shall contain the following:
a. Building and property use restrictions.
b. General rules of law relating to party walls.
c. Rules relating to repair of the party wall if dama
casualty and relating to maintenance of the party 1.
d. Easements if the party wall encroaches on the abuttin
e. A method of resolving disputes concerning the wall.
f. Hazard insurance.
8. The authority to divide a single structure containing two (2) dwellin units shall
be subject to the Champlin Code of Ordinances relating to park dedica 'pn and
other subdivision requirements and the City Council may impose other r sonable
conditions.
9. When full compliance with the provision of this Ordinance has been met, the
requirements of the Zoning Ordinance as to setback along the party wall line sn
be waived.
B. Home Occupations (as defIned) are permitted uses in all residential districts provided
that:
1. The use of a dwelling unit or garage for any home occupation shall be clearly ~
incidental and subordinate to its residential use. Not more than twenty-fIve
percent (25%) of the floor area of one floor of a dwelling unit shall be used in the
conduct of the home occupation.
S 13-110
-/2--
- 1"'7.' fA -~AAi1,. T~7f7~Mb~-71i::G;;~jjl{Jl--~-'-:
~/r'rVlIV._ Ll'fQ_'fl~--.V._._,-_,-r:nLL~_- _u '''' ___.__~"_.
2. The home occupation shall be conducted entirely within a fully enclosed building.
No exterior or interior alterations of the building or land, or other visible evidence
of the conduct of the home occupation shall be permitted which are not
customarily found in a dwelling, except that one sign, not exceeding one square
foot in area, non-illuminated, and mounted flat against the wall of the principal
building shall be permitted.
. 3. No person other than members of the family residing on the premises shall be
engaged in such occupation (requires a certificate of occupancy).
4. There shall be no exterior storage of equipment or materials used in the home
occupation.
5. There shall be no use of utilities or community facilities beyond that normal to the
use of property for residential purposes.
6. A home occupation shall serve no more than two customers or clients at one time.
7. The hours of operation for any home occupation shall be limited to between 8:00
a.m. and 8:00 p.m.
8. A home occupation shall not create pedestrian, automobile, or truck traffic
significantly in excess of the normal amount in the district. No truck or
similar vehicle used in conjunction with a home occupation shall be parked
unhoused upon a residential lot. Such home occupations shall not involve the
need for more than three (3) parking spaces for the occupant and visitors.
Adequate off-street parking facilities required to serve the home occupation shall
be provided on the premises, but no such parking facility shall be established
within any required front or side yard, except upon an established driveway.
9. No equipment or process shall be used in such home occupation, which creates
noise, vibration, glare, fumes, odors, or electrical interference detectable to the
normal senses off the lot. In the case of electrical interference, no equipment or
process shall be used which creates visual or audible interference in any radio or
television receiver off the premises, or causes fluctuations in line voltage off the
premIses.
10. No retail business other than that conducted by mail shall be permitted, except for
those products that are not marketed or sold in a wholesale or retail outlet;
examples of such products include, but are not limited to, the following: Avon,
Fuller products, and Shakely products.
II. Such occupations as, but not limited to, architects, artists, manufacturer's
representatives, writers, clergymen, lawyers, teachers, insurance agents,
dressmakers, and millinery and similar domestic crafts shall be permitted.
12. A citizen operating a home occupation grants to the City the right to inspect the
premises in which the occupation is being conducted to insure compliance with
the provisions of this subdivision or any conditions additionally imposed
including the general health, safety, and welfare of the citizens of Champlin. The
City reserves the right to prohibit any home occupation if it deems necessary.
9
13-110
-/3-
.(hr). A...~_~~if/'J.rR5.~_'_~_.~.,~~.,. -~-.~..=.'...'.:~'..-..'~.~...~.".'."..'~. '..~~..."........._.~.~~._:'i:::"
. . . . T/A~.A1e:ifli-~o= _:::-:=:-=-=.
11-604 Conditional Uses.
(5) Home Occupations that are not accessory uses but meet the following criteria:
~
(a) The home occupation is clearly incidental and secondary to the residential
use of the property and does not change the character thereof.
(b) Nothing is discernable to surrounding properties indicating that a home
occupation is being conducted except for a vehicle (otherwise permitted by 11-
1800) whose nature or signage indicate it is used in the business. There is no
outdoor storage or display of equipment or materials used in the home
occupation.
(c) No external alterations are made that are not customarily found in
dwellings.
(d) If the home occupation is carried on in the garage, the minimum amount of
required garage space is maintained as garage space.
(e) All vehicles brought to the property in conjunction with the business are
parked in the driveway. Resident's vehicles are not parked in the streets to
provide these driveway parking spaces. No parking spaces are improved to
provide for the home occupation. Any vehicle whose nature or signage indicate
it is used in the business is parked in the driveway or garage.
(f) No more than one person who does not reside on the premises works on the
premises. Prior to the approval of such a conditional use permit the Planning
Commission shall make a finding that the home occupation would not otherwise
require a conditional use permit and that impact of such a home occupation on
the surrounding neighborhood is no greater than that of a home occupation
without such a worker that requires a conditional use permit.
(g) The home occupation is serviced by delivery vehicles no larger than 26,000
gross vehicle weight. [Revised 12/11/90, Ordinance 1361]
(h) The following home occupations are prohibited: repair of internal
combustion engines of more than 12 horse power; body shops; machine shops;
welding; ammunition manufacturing; flea markets; motor vehicle repair
maintenance, service or sale; firearm sales; tattoo parlors or other
objectionable uses as determined by the City Council. Machine shops are
defined as places where raw metal is fabricated, using machines that operate
on more than 110 volts of current. [Revised 6/04/91, Ordinance 1378][Revised
9/5/95, Ordinance 1536]
(i) A conditional use permit may not authorize the keeping of more vehicles on
a parcel than authorized by 11-1800.
(j) These home occupations include, but are not limited to, the following:
beauty shops, taxidermy shops, antique shops, repair shops,
seamstress/tailoring/alteration shops, catering, photography studio, clock
making shops, pet grooming, repair of small internal combustion engines of 12
horse power or less, upholstery shops, accounting, bookkeeping and medical
practitioner's office. [Revised 6/04/91, Ordinance 1378]
-fi!---
SECTION:
12-9- 1:
12-9- 2:
12-9- 3:
12-9- 4:
12-9- 5:
12-9- 6:
12-9- 7:
12-9- 8:
12-9- 9:
12-9-10:
12-9-11:
.--.---..:71..--.-'.----:/:i-.-..-.-.~-/j;;;.7;~-.---.".ai)=--
.' .......nlV2~~~Jlii~.~~AfI1l~=-
~~~~?;;iiifii;~7/i:~~==~~=.~~~~==:=
CHAPTER 9
HOME OCCUPATIONS
Purpose
Permitted Home Occupations; Location Restrictions
Home Occupations In Accessory structures
Nonconforming Home Occupations
Conditional Use Permits
Special Home Occupation Permits
Inspections
In-Home Beauty Salons and Barbershops
Vested Rights
Suspension Or Revocation Of Conditional Use Permit
Illegal Home Occupations; Penalty
12-9-1: PURPOSE: The purpose of this chapter is to prevent competition
with business districts and to provide a means through the establishment of
specific standards and procedures by which home occupations can be conducted
in residential neighborhoods without jeopardizing the health, safety and general
welfare of the surrounding neighborhood. In addition, this chapter is intended to
provide a mechanism enabling the distinction between permitted home
occupations and nonconforming or customarily more sensitive home
occupations, so that nonconforming home occupations may be allowed through
an administrative process rather than a legislative hearing process. (Amended
Ord. 8,10-21-1970)
12-9-2: PERMITTED HOME OCCUPATIONS; LOCATION
RESTRICTIONS: All home occupations that conform to all of the
following provisions may be conducted entirely within the principal structure.
Home occupations shall not be conducted in a garage or accessory building
unless the property owner conducting the home occupation has obtained a
Conditional Use Permit as stated in Section 12-9-3 of this chapter or has
obtained a Special Home Occupation Permit as stated in Section 12-9-4 of this
chapter.
A. Permitted Home Occupations Enumerated: Permitted
home occupations include, and are limited to: art or photo
studio, dressmaking, secretarial services, professional
offices, repair services, or teaching services limited to three
(3) students at anyone time and similar uses.
-IS" ~
B. Number Of Employees: The number of employees
shall be limited to one person on site in addition to family
members. (Amended Ord. 8,10-21-1970)
C. Amount Of Building Space Used: The area within the principal structure
used by the home occupation shall not exceed twenty percent (20%) of
the dwelling's livable floor area. Basements may be included if they meet
all State Building Code requirements. (Amended. Ord. 8, 10-21-1970;
amd. 2003 Code)
D. On Site Sales: On site sales shall be prohibited, except those clearly
incidental to services provided in the dwelling.
E. Dwelling Changes: Any interior or exterior alterations of a dwelling for a
home occupation shall be prohibited, except those custqmarily found in
a dwelling.
F. Vehicles: Vehicles associated with a home occupation shall be limited to
one vehicle on the premises (said vehicle shall not exceed gross capacity
weight of 12,000 pounds).
G. Signs: Signs shall be regulated as stated in Section 12-13-9 of this title.
H. Performance Standards: No home occupation shall produce light glare,
noise, odor or vibration that will in any way have an objectionable effect
upon adjacent or nearby property.
I. Supervision: The home occupation shall be conducted by at least one
member of the family who resides in the dwelling unit.
J. Building And Safety Requirements: The home occupation shall meet all
applicable fire and building codes. (Amended Ord. 8, 10-21-1970)
12-9-3:
HOME OCCUPATIONS IN ACCESSORY STRUCTURES
A. Conditional Use Permit Required: A Conditional Use Permit shall be
required for the following home occupations that are located in an
accessory structure or detached garage and/or require exterior storage:
1. Cabinet making.
2. Woodworking.
3. Repair services.
-16-
4. Similar uses as those stated in Subsections A 1 through A3 of this
section.
B. Conditions Of Permit: These home occupations shall be subject to the
following conditions:
1. Lot Size: The size of the lot or parcel of land shall be three (3) acres or
larger.
2. Area Of Use: The combined square footage of the accessory structure
and/or outside storage area utilized by the home occupation shall not
exceed eight hundred (800) square feet.
3. Setbacks: Setbacks of the accessory building and outside storage area
shall be of a magnitude found necessary by the city, but in no case shall
there be less than a one hundred foot (100') front yard setback, thirty foot
(30') side yard setback and fifty foot (50') rear yard setback or as required
in Section 12-3-4 of this title.
4. Storage Restrictions: The outside storage area and all commercial
vehicles, materials and equipment for the business being stored on site
shall be fenced, landscaped and screened in such a manner as to prevent
them from being visible at any time of the year from road rights-of-way,
public properties and surrounding properties. (Amended Ord. 314 10-4-
2005)
5. Other Requirements: All provisions in Section 12-9-2 ofthis chapter.
(Amended Ord. 8, 10-21-1970)
6. Termination of Use Upon Sale of Property: Upon sale of the premises
for which the Conditional Use Permit is granted, such permit shall
terminate. (Amended Ord. 31410-4-2005)
12-9-4:
NONCONFORMING HOME OCCUPATIONS:
Properties that had nonconforming home occupations prior to the adoption of this
title (May 15, 1990) were given an opportunity to apply for a Special Home
Occupation Permit. Those that were granted a permit are on file with the
Department of Community Development and may continue to operate. However,
they shall not increase in extent, number, volume, or scope from any of the
information stated in the permit, or the permit will be subject to revocation.
(Amended Ord. 314 10-4-2005)
12-9-5: CONDITIONAL USE PERMITS: Conditional Use Permits granted
in Section 12-9-3 of this chapter shall follow the criteria established in Section 12-
-/9~
14-6 ofthis title. These permits shall be valid for one year from the date of
issuance (unless otherwise specified in the resolution for approval) and thereafter
shall be automatically renewed each year unless objections or complaints are
received or the conditions of the permit are not adhered to. (Amended Ord. 8, 10-
21-1970)
12-9-6:
SPECIAL HOME OCCUPATION PERMITS:
A. Temporary Permits: Nonconforming Home Occupation permits granted
by Section 12-9-4 of this chapter shall be temporary in nature, and
shall be granted to a designated person who resides at the address
where the home occupation is being conducted. (Amended Ord. 314,
1 0-4-2005)
B. Non-transferability Of Permit: These permits shall not run with the
land and shall not be transferable.
C. Renewal Of Permit: Special Home Occupation Permits shall be
automatically renewed each year unless objections or complaints are
received, or conditions of the permit are not adhered to.
D. Termination Of Permit: If the Special Home Occupation Permit holder
expires or moves to a new location, the existing permit shall automatically
terminate. In the case of death or other separation, the family member(s)
remaining at the same address may continue the home occupation if
written notice is given to the Department of Community Development and
authorization for the continuation of the permit is given with Council
approval. (Amended Ord. 314 10-4-05)
12-9-7: INSPECTIONS: There may be one annual inspection each year
made by the City Administrator or Administrator's designee of the property
covered by a Conditional Use Permit or Special Home Occupation Permit. In
addition, the City Administrator or the Administrator's designee shall, upon
reasonable request, enter and inspect the premises covered by said permit for
compliance purposes. (Amended Ord. 8,10-21-1970)
12-9-8:
IN HOME BEAUTY SALONS AND BARBERSHOPS:
In home beauty salonslbarbershops shall be subjectto the following:
A. Compliance with Title 3, Chapter 6 of the City Code.
B. Drawings Submitted: Drawings detailing the salon/shop shall be
. submitted at the time of the request for the Conditional Use Permit.
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C. Compliance With State Requirements: The salon/shop must comply
with the State Cosmetology Board and the State Barbers Board
requirements.
D. Number of Chairs: One chair salonlbarber only.
E. Hours of Operation: The hours of operation shall be approved by the
City Council.
F. Parking: Parking requirements shall be as set out in section 12-13-10
of this title.
G. Non-sewered Areas: In non-sewered areas, the septic system shall be
in compliance with Title 10, Chapter 4 of this code. A beauty
shoplbarber shop shall be considered the equivalent to one bedroom
in terms of usage under Title 10, Chapter 4 of this code.
H. Occupancy By Owner: The beauty shoplbarber shop shall be owner
occupied.
I. Termination of Use Upon Sale of Property: Upon sale of the premises
for which the Conditional Use Permit is granted, such permit shall
terminate. (Amended Ord. 8, 10-21-1970, Ord. 314 10-4-2005)
12-9-9: VESTED RIGHTS: No home occupation allowed by Conditional
Use Permit or Special Home Occupation Permit shall confer upon any person or
to the benefit of any property owner any vested right. Rather, the use shall
remain subject to all conditions of the permit as established by the city. The city
may find it necessary from time to time to review the conditions of the permit as
they relate to the provisions of the general welfare of the community. (Amended
Ord. 8,10-21-1970)
12-9-10: SUSPENSION OR REVOCATION OF CONDITIONAL USE
PERMIT: When the City Council determines that the public interest
so requires, it may revoke or suspend the Conditional Use Permit of a home
occupation when it finds, after due investigation and a public hearing, that:
A. The permit holder, or any of his or her employees, has concealed
the receipt of stolen property or has knowingly received stolen
property.
B. The permit holder has not complied with the provisions of law
applicable to the premises, equipment or operation of the home
occupation.
~ 1<[ -
C. The permit holder has obtained a permit through fraud or misstatement.
D. The home occupation or activity is being conducted in a manner found to
be detrimental to the health, safety, or general welfare of the public or is
a nuisance, or is being operated or carried on in an unlawful manner.
E. The home occupation has not been operating or in business for
a period of six (6) consecutive months. (Amended Ord. 8, 10-
21-1970)
12-9-11: ILLEGAL HOME OCCUPATIONS; PENALTY: All home
occupations that are being conducted in violation of this chapter are illegal. Any
person violating any provision of this chapter shall be guilty of a misdemeanor
and, upon conviction thereof, shall be subject to punishment as defined by state
law. (Amended Ord. 8, 10-21-1970)
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--'~':AiiAiiii~..~$.:'..'.':-~.=~~~--~--
CITY OF ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . A.."IIDOVER, MINNESOTA 55304 . (763) 755.5100
FAX (763) 755-8923 . WWW.CI.ANDOVER..MN.US
TO: City Staff
FROM: John Erar, City Administrator
Dave Carlberg, Community Development Director
SlJBJECT: Zoning Code Enforcement - Staff Enforcement Guidelines .
DATE: September 19, 2001
In order to address the myriad questions and issues arising from a code enforcement violation,
the need to develop written arlministrative guidelines on code enforcement procedures has been
identified.. The purpose of these guidelines is to develop a set of .standardized procedures to
ensure proper communications between city staff, the complaining party and the alleged violator;
effectively address code enforcement violations; emphasize the, need for proper documentation;
ensure proper departmental oversight; and promote, and encqurage opportunlties for increased
public understanding of the City's role in code enforcement situations.- .
l) Zoning Code enforcement action Villi only be initiated by the City in response to
citizen or Council complaints, or in situations wnere .the'GD. Director; in
consultation with the City Administrator, deems it to be a:. threat' to . the health.,
safety and welfare of the public. The Director, in situations where the public
health., welfare and safety may be jeopardized., may consult With other Staff or
outside agencies as necessary to reach a conclusion befOl:e consulting with the City
Administrator.
2) Complaints received should be requested in writing and at minimum should
include a. name, address and telephone number and specific nature of the code
violation or complaint. Individuals should be provided with the option of
remaining anonymous, but should understand that unless they provide their name,
address and telephone number for City files, no action will be taken. Council
complaints taken by staff should also follow procedures as outlined in. the
Council-Resident Complaint Resolution policy.
3) Complaints must be verified by appropriately designated staff and should include:
name of inspecting staff person, notes to file, digital pictures, date, time and
location in which the violation was observed.
4) Initial Code violation citation letters should be specific as to the violation, the
purpose/outcomes associated with City enforcement actions and should offer the
violating property O'WD.er with the opportunity to meet with staff to dlscuss the
violation within a specific number of working days.
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5)
6)
7)
8)
9)
10)
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" "
Respectfully submitted,
94;fr~
Jj/t:n Erar .
fity Administrator
Cc: Mayor and Council
Bill Hawkins, City Attorney
~f~
Community Deve10pment Director
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