HomeMy WebLinkAboutCC March 6, 2007
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US
Regular City Council Meeting - Tuesday, March 6, 2007
Call to Order-7:00 p.m.
Pledge of Allegiance
Introduction of Sheriffs Deputies
Presentation - Anoka County Rail Authority - Tinklenberg Group
Resident Forum
Agenda Approval
1. Approval of Minutes (2/20/07 Regular Meeting)
Consent Items
2. Approve Payment of Claims - Finance
3. Waive Public Hearing/Adopt Assessment Roll/05-34/Bluebird Street NW & Hanson Boulevard
NW /Intersection Improvements - Engineering
4. Approve Plans & Specs/Order Advertisement for Bids/06-37/161 sl Avenue NW & Crane Street
NW !Intersection Improvements - Engineering
5. Approve Plans & Specs/Order Advertisement for Bids/07-3/2007 Crack Sealing - Engineering
6. Award Quote/07-l6/ Andover Station North Ball Field Facility/Bleachers - Engineering
7. Award Bid/07-4/2007 Seal Coating - Engineering
Discussion Items
8. Approve By-Laws Changes for Fire Relief Association - Fire
9. Consider Sketch Plan/14430 Crosstown Boulevard NW - Planning
10. Consider Code Amendment/Expand Public Notice for Rural Properties to 700 Feet (cont.) - Planning
Staff Items
11. Wayside Horn & Railroad Quiet Zone Update/06-l0 - Engineering
12. Discuss Contribution to YMCA Water Safety Program - Administration
13. Discuss Council Workshop - Administration
14. Administrator's Report - Administration
Mayor/Council Input
Adjournment
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Presentation - Anoka County Regional Rail Authority - Tinklenberg Group
DATE: March 6, 2007
INTRODUCTION
Elwyn Tinklenberg of the Tinklenberg Group, representing the Anoka County Regional Rail
Authority, will be present at the meeting to discuss future initiatives of the Authority, particularly
as it would relate to commuter rail and inter-city rail services and how those initiatives could
impact the City of Andover.
DISCUSSION
Representing the Anoka County Regional Rail Authority, The Tinklenberg Group has been
charged with developing a grassroots effort to plan for and implement commuter and inter-city
rail services between the Twin Cities and Duluth. 1bis work involves engaging communities,
counties and the general public along the Cambridge Corridor to generate support for the
initiative as well as to recognize and capitalize on the opportunities rail service can provide for
economic development and enhanced quality of life.
I am sure that all members of the Council are familiar with Mr. Tinklenberg and his extensive
experience in the transportation and transit areas, which in turn will certainly ensure a very
interesting presentation.
ACTION REOUESTED
Receive a presentation and Council questions after the presentation are encouraged.
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Vicki V olk, City Clerk
SUBJECT: Approval of Minutes
DATE: March 6, 2007
INTRODUCTION
The following minutes were provided by TimeSaver Secretarial Service for approval by
the City Council:
February 20, 2007
Regular Meeting
DISCUSSION
Attached is a copy ofthe minutes for your review.
ACTION REOUlRED
The City Council is requested to approve the above minutes.
Respectfully submitted,
tkL. IJd
Vicki V olk
City Clerk
@
Regular Andover City Council Meeting
Minutes - February 20, 2007
Page 13
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - FEBRUARY 20,2007
TABLE OF CONTENTS
PLEDGE OF ALLEGIENCE..................................................................................................... 1
RESIDENT FORUM ................................................................................................................. 1
AGENDA APPROV AL............................................................................................................. 2
APPROVAL OF MINUTES......................................................................................................3
CONSENT ITEMS
Approve Payment of Claims ................................................................................................ 3
Resolution R021-07 approving Plans & Specs/Order Advertisement for Bids/07-8/
Andover Station North Ball Field Lighting .................................................................... 3
Resolution R022-07 declaring Cost/Order Assessment Roll/05-34/Bluebird Street NW
& Hanson Boulevard NW/Intersection hnprovements ................................................... 3
Resolution R023-07 approving Plans & Specs/Order Advertisement for Bids/07-2/2007
Overlays ........ .......... .... .... .... .....................:.................................................. .... ................ 3
Approve Hold Harmless Agreement & Easement Encroachment Agreement/14248
Woodbine Street NW ......................................................................................................3
Resolution R024-07 ordering Plans & Specs/07-3/2007 Crack Sealing.............................. 3
Resolution R025-07 ordering & Approving Plans & Specs/07-4/2007 Seal Coating ......... 3
Resolution R026-07 accepting Feasibility Report/Waive Public Hearing/07-13/
13835 Underclift Street NWIWM................................................................................... 3
Resolution R027-07 approving CUP for Tower and Antenna/2980 173rd Lane NW/
Great River Energy ......................................................................................................... 3
Approve Funds Transfer-Community Center Closeout .......................................................4
Accept Bid & Award Sale of Fire Department Excess Firefighter Protection Gear
Turn Out Gear)................................................................................................................ 4
RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT
Received........... ........ .... ..... ....... .......... ................. ................ .... ............ ........................... ....... 4
APPROVE BOND SALE
Motion to Approve (RES. R028-07 & R029-07).................................................................. 4
HOLD PUBLIC HEARING/03-27/WELLHEAD PROTECTION PLAN
Motion to Open Public Hearing............................................................................................5
Motion to Close Public Hearing ........................................................................................... 5
CONSIDER ACCESS AGREEMENT/FOREST MEADOWS P ARK/ROCKET TURF
Motion to Authorize..................... .............. .... .......................................................... ......... ... 6
CONSIDER CODE AMENDMENT/ESTABLISHING FARM WINERIES AS A HOME
OCCUPATION
Motion to Approve (ORD. No. 339)..................................................................................... 6
CONSIDER CODE AMENDMENT/ESTABLISHING NEW BUlLDABILITY
REQUIREMENTS
Motion to Approve (ORD. No. 340)..................................................................................... 8
CONSIDER CODE AMENDMENT/EXPAND PUBLIC NOTICE FOR RURAL
PROPERTIES TO 700 FEET ............................................................................................... 8
Regular Andover City Council Meeting
Minutes - February 20, 2007
Page 14
Regular Andover City Council Meeting Minutes - February 20, 2007
Table of Contents
Page ii
CONSIDER CODE AMENDMENT/ESTABLISH CRITERIA FOR REDEVELOPMENT
PUD'S
Motion to Approve (ORD. No. 341)..................................................................................... 9
ANOKA COUNTY EDA DISCUSSION .................................................................................. 10
DISCUSS STATE AID DESIGNATIONS
Motion: to Approve................................................................................................................ 10
DISCUSS COMMUNITY CENTER ADVISORY COMMISSION APPOINTMENTS ......... 11
SCHEDULE MARCH WORKSHOP........................................................................................ 11
ADMINISTRATOR REPORT .................................................................................................. 11
MAYOR/COUNCIL INPUT
Cub Scout Letter ................................................................................................................... 12
Solar Panels and City WiFi................................................................................................... 12
Anoka County Historical Society Celebration...................................................................... 12
North Suburban Home and Garden Show............................................................................. 12
Staff Thanks ............... .............. ............ ........................... ......................... ...................... ....... 12
Council Task Force ............................................................................................................... 12
ADJOURNMENT...................................................................................................................... 12
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REGULAR ANDOVER CITY COUNCIL MEETING - FEBRUARY 20,2007
MINUTES
The Regular Bi-Manthly Meeting .of the Andaver City Cauncil was called ta .order by Mayar Mike
Gamache, February 20, 2007, 8:01p.m., at the Andaver City Hall, 1685 Crosstawn Baulevard NW,
Andaver, Minnesata.
Cauncilmembers present:
Cauncilmember absent:
Alsa present:
Dan Jacabsan, Mike Knight, Ken Orttel, Julie Trude
Nane
City Attarney, Scatt Baumgartner
City Engineer, Dave Berkawitz
City Administratar, Jim Dickinsan
Cammunity Develapment Directar, Will Neumeister
Others
PLEDGE OF ALLEGIANCE
RESIDENT FORUM
Mr. J ahn Zillhardt - 3753 145th Avenue, explained he is an the sauth share afRaund Lake and sees
Kelsey Park directly across the lake. He shawed phatas .of the park, which had tire tracks leading
dawn the hill inta the park. He nated this is nat a legal raad. The area has Bald Eagle nesting and is
pratected by the DNR. He talked ta Kevin Starr, Head .of the Parks Department and Tam Haugee
fram the DNR requesting signs ta be put .on far the Bald Eagle nests. The Eagles start nesting in
March, befare the ice gaes aut an the lake. What he wauld like is far the City ta da same signing
and fencing aut there ta stap the matar vehicles fram entering the park and ruining the area. He is
asking far metal signs ta be put up high aut .of reach and alsa a dazen steel bar fence pasts driven
inalang with the installatian .of a fence. One .of the prablems is that peaple think this is .ok ta drive
an and their right ta da this. They have ta make an effart ta keep the vehicles aut.
Mayar Gamache thanked Mr. Zillhardt far bringing this farward ta the Cauncil because he has nat
heard anything abaut this befare. He asked if the area befare the hill wauld be wetlands. Mr.
Zillhardt indicated it is. Mayar Gamache wandered if they cauld use mare .of a natural barrier such
as a baulder ta keep peaple aut instead .of fencing.
Cauncilmember Jacabsan thaught they cauld direct the City Administratar ta take appropriate
actian. Cauncilmember Knight wandered if they cauld put up signs indicating na matarized
vehicles. Sergeant Day stated the problem with that is the signs are remaved by peaple.
Cauncilmember Orttel thaught they cauld use all .of the dead lags and place them an the hill ta deter
Regular Andover City Council Meeting
Minutes - February 20, 2007
Page 2
1 this because the violators will find ways around it and other places to get in there. He would like to
2 see this done in a natural way. Mr. Zillhardt indicated this has already been done and destroyed.
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4 Mayor Gamache would like to see a barrier as natural as possible because Kelsey Park is supposed to
5 be natural and remain that way. Sergeant Day indicated they are aware of the problem.
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7 The Council suggested staff look into getting something natural done to prevent people from driving
8 in the park.
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10 Mr. Terry Pierce - 3281 162nd Avenue, stated he approached the Council on December 5, 2006 when
11 they were doing guidelines for field use. He stated he tried to bring up some red flags at the time and
12 get the Council's input. His son belongs to a team named the Twin City Blades. They were started
13 out of the Andover Baseball Association and were basically kicked out because of their beliefs.
14 Since then, they have been kicked out of tournaments in Champlin by associations, which is not
15 right. Noone cares and does anything about it. The way they have been treated by this Association
16 is not right. They still have a president to this day stating that the Andover Baseball Association
17 does not want to see the Twin City Blades ever step foot on the Andover North Station Parks. He is
18 a taxpayer and is not at the meeting on behalf of the Twin City Blades but on behalf of his son, his
19 rights and what is entitled to hlln. He has asked the American Civil Liberties Union for help and he
20 will go forward because the way the kids have been treated is unacceptable. He wished they could
21 have done something about this but no one cared to listen.
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23 Councilmember Trude stated the understanding is that the associations do not allocate fields, the City
24 does. Mr. Pierce stated last year they put in their application for field use; they were the first ones in
25 and the Park Commission asked the Andover Baseball Association what field they wanted to give to
26 the Twin City Blades, which is the same Association that kicked them out. Councilmember
27 Jacobson indicated the regulations have changed since then and the fields will be controlled by the
28 Park Commission.
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31 AGENDAAPPROVAL
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33 Add Item 11a; (Accept Bid & Award Sale of Fire Department Excess Firefighter Protection Gear
34 (Turn Out Gear)) to the Consent Agenda. Add Item 19a (Anoka County EDA).
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36 Councilmember Trude stated on item 6, there were not any signatures of agreement in their packet
37 and she assumed they had signatures on file. Mr. Berkowitz stated this has been approved by the
38 residents and it will be executed once the Council approves it.
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40 Motion by Trude, Seconded by Jacobson, to approve the Agenda as amended above. Motion carried
41 unanimously.
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Regular Andover City Council Meeting
Minutes - February 20, 2007
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APPROVAL OF MINUTES
February 6,2007, Regular Meeting: Correct as written.
Councilmember Trude indicated on page 7, line 37, delete the word "not"; page 12, line 42, Mr.
Neumeister is making a statement and she thought it was related to neighborhood shopping districts
because that is what her questions was about. The sentence should read "Mr. Neumeister stated
Commercial needs to be better defined. He stated this is supposed to include all of the neighborhood
shopping districts". Another changes is on page 14, line 41, the statement should say "The applicant
could pay to upgrade their license". Page 16, lines 27 and 28, she wanted to clarify the sentence
because it did not cover her point well" . . . building. She is mainly concerned about the wear and tear
day care activities may have on the Community meeting rooms which were not designed for daycare
but for community meetings."
Councilmemberlacobson stated on page 3, line 41, delete "Todd Hagen". Page 4, lines 15 and 16,
there is a resolution for the issuance and sale of $6.5 million bonds and they had some discussion
regarding this and that was changes. They did issue and sell them at that time; they changed the
verbiage on that. Mr. Dickinson stated that was providing for the issuance and sale, tonight the
Council will ratify the sale. Councilmember Jacobson asked for staff to listen to the tape because of
some controversy.
Councilmember Jacobson stated on page 6, line 31, the sentence reads "...have a little Access
capacity" and should be excess capacity.
Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. , Motion carried
unanimously.
CONSENT ITEMS
Item 2
Item 3
Item 4
Item 5
Item 6
Item 7
Item 8
Item 9
Approval of Claims
Approve Plans & Specs/Order Advertisement for Bids/07 -8/ Andover Station North
Ball Field Lighting (See Resolution R02l-07)
Declare Cost/Order Assessment Roll/05-34/Bluebird Street NW & Hanson
Boulevard NW!lntersection Improvements (See Resolution R022-07)
Approve Plans & Specs/Order Advertisement for Bids/07-2/2007 Overlays (See
Resolution R023-07)
Approve Hold Harmless Agreement & Easement Encroachment Agreement/l 4248
Woodbine Street NW
Order Plans & Specs/07-3/2007 Crack Sealing (See Resolution R024-07)
Order & Approve Plans & Specs/07 -4/2007 Seal Coating (See Resolution R025-07 &
R026-07)
Accept Feasibility Report!Waive Public Hearing/07-13/13835 Underclift Street
NWIWM (See Resolution R027-07)
Regular Andover City Council Meeting
Minutes - February 20, 2007
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Approve CUP for Tower and Antenna/2980 173rd Lane NW/Great River Energy (See
Resolution R028-07)
Approve Funds Transfer-Community Center Closeout
Accept Bid & Award Sale of Fire Department Excess Firefighter Protection Gear
(Turn out Gear)
Item 10
Item 11
Item 11a
Motion by Jacobson, Seconded by Trude, approval of the Consent Agenda as read. Motion carried
unanimously.
RECEIVE ANOKA COUNTY SHERIFF DEPARTMENT MONTHLY REPORT
Sergeant Tim Day, Anoka County Sheriff's Department, provided an update on law enforcement
activities occurring within Andover.
Councilmember Orttel noticed in Forest Lake there was a lot of damage to property because kids
were out of school and he wondered if they had that type of problem. Sergeant Day stated when the
temperature warms up and kids are off school, crime goes up somewhat.
Mayor Gamache asked if there are other areas in town where the Sheriff's Department has received
calls about vehicles driving in the parks. He thought the Council and City should be kept up to date.
Sergeant Day thought the lake has a lot to do with it because it is a wild lake; there is not a lot of
development around there. 161 st and Tulip Street has had some problems. He noted if residents
video tape the incidences, the Sheriff's Department can review them and take the appropriate action.
Councilmember Knight wondered if signs work to keep people out of the parks. Sergeant Day stated
they can take appropriate action whether there are signs there or not and people do not notice signs or
the signs disappear.
APPROVE BOND SALE
City Administrator Dickinson explained as part of the 2007-2011 Capital Improvement Plan (CIP)
the City contemplated the issuance of bonds for various public improvements and equipment
purchases. This agenda item initiates that process.
Motion by Knight, Seconded by Jacobson, to approve the attached Resolution ratifYing acceptance of
offer and providing for the issuance and sale of$760,000 General Obligation Equipment Certificates,
Series 2007 A, and levying a tax for the payment thereof. Motion carried unanimously. (R029-07)
Motion by Knight, Seconded by Jacobson, to approve the attached Resolution ratifYing acceptance of
offer and providing for the issuance and sale of $6,570,000 General Obligation Water Revenue
Refunding Bonds, Series 2007B, Pledging for the security thereof Net Revenues. Motion carried
unanimously. (R030-07)
Regular Andover City Council Meeting
Minutes - February 20, 2007
Page 5
1 HOLD PUBLIC HEARING/03-27/WELLHEAD PROTECTION PLAN
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3 City Engineer Berkowitz stated the City Council is requested to hold a public hearing at 8:01 p.m.
4 for the Wellhead Protection Plan, Project 03-27.
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6 Mr. Berkowitz discussed the staff report with the CounciL
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8 Mr. John CWebeck, of Short, Elliott, Hendrickson, made a brief presentation to the Council
9 regarding the Wellhead Protection Plan.
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11 Mr. Berkowitz stated the area around City Hall is monitored for pollutants and contaminants.
12 Councilmember Trude wondered if they monitor the schools in the zone for contaminants. Mr.
13 Berkowitz stated this is not as big of an issue as controlling the zoning of each area.
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15 Councilmember Knight wondered if this mandate means they also have to provide some form of
16 protection against criminal activity. Mr. Berkowitz stated they have a separate report they have
17 prepared and is in place that identifies potential areas they could impact by contamination or damage
18 to a well.
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20 Councilmember Jacobson wondered since they have a landfill to the south of them, does this impact
21 the plan in any way. Mr. CWebeck stated he did not see the landfill as being within the area of
22 concern. Mr. Berkowitz stated the area of concern is in yellow and the landfill is outside of the area
23 of concern. The MPCA is actually monitoring some of the wells along Andover Boulevard and as
24 far as he knows there have not been any issues with that.
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26 Councilmember Jacobson asked with the wellhead protection plan by City Hall, would they look
27 more closely at something such as a car wash. Mr. CWebeck stated car washes are not a huge
28 concern for runoff contamination issues but storm sewer outfall locations for runoff identified in the
29 wellhead protection plan.
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31 Mr. CWebeck continued with his presentation regarding the second part of the wellhead protection
32 plan, which is to assess the vulnerability of those areas.
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34 Motion by Jacobson, Seconded by Knight, to open the public hearing at 9: 1 0 p.m. Motion carried
35 unanimously.
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37 No one wished to address the CounciL
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39 Motion by Knight, Seconded by Jacobson, to close the public hearing at 9:11 p.m. Motion carried
40 unanimously.
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Regular Andover City Council Meeting
Minutes - February 20, 2007
Page 6
1 CONSIDER ACCESS AGREEMENTIFOREST MEADOWS PARK/ROCKET TURF
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3 City Engineer Berkowitz stated this item is in regard to a request from Rocket Turf to have an access
4 agreement to cross a portion of Forest Meadows Park.
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6 Motion by Trude, Seconded by Ortte!, to authorize staff to negotiate an access agreement with
7 Rocket Turf including indemnification to be reviewed in two years.
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9 Councilmember Knight wanted to make sure they did not leave any strewn path through there.
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11 Mayor Gamache wondered if they use the back part of the park or do they mainly use the area where
12 the soccer fields are. Mr. Dickinson indicated they mainly use the part where the soccer fields are.
13 Motion carried unanimously.
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16 CONSIDER CODE AMENDMENT/ESTABLISHING FARM WINERIES AS A HOME
17 OCCUPATION
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19 Community Development Director Neumeister explained at a recent City Council workshop, staff
20 was directed to make modifications to the City Code to allow farm wineries in the R -1 zoning district
21 on 2.5 acre lots or larger with a Conditional Use Permit.
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23 Councilmember Jacobson wondered what the rationale is for including R2 and R3 Zones. Mr.
24 Neumeister stated the large lots that are 2.5 acres are also in the R2 and R3 Zones so if they only
25 limited it to the Rl they would be missing out on a large part of the City that is in the rural area that
26 could be eligible because they have large enough lots.
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28 Councilmember Trude indicated she likes the limitation on retail because she thinks that is a big
29 concern in the neighborhood.
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31 Mr. Neumeister reviewed Mr. Hedin's sitUation and his previous request.
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33 Motion by Orttel, Seconded by Gamache, to approve the attached ordinance and summary ordinance
34 for Farm Wineries with the exception that they set the actual allowable output at the time of the
35 conditional use, insert into Item I use the same language the City has in Code 12-9-7 plus adding to
36 Item F the wording "including but not limited to all provision of Section 12-9-2 of this chapter"; and
37 change Item D to read "six onsite customer sales per day".
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39 Councilmember Knight wondered if this is the minimum size this could be. The Council agreed.
40 Councilmember Knight wondered if they should set the gallonage for the minimum size because a
41 gallonage causes additional needs such as buildings, vats, tank, depending on what it is in terms of
42 gallonage.
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44 The Council discussed if they should set limits on the number of gallons allowed.
Regular Andover City Council Meeting
Minutes - February 20, 2007
Page 7
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Councilmember Trude indicated she was not going to support this but with the limits and the petition
from Mr. Hedin's neighborhood and the ability to limit the time of the permit gives them a lot of
controL Mr. Dickinson stated the actual application for any winery cannot take effect until this is
approved.
Councilmember Jacobson indicated there is a loop hole. Under item D, it does not say how large the
sales can be per day, only how many sales in one day. Councilmember Trude thought six
transactions should be six vehicles. Councilmember Jacobson stated it could also be six trucks.
Mayor Gamache thought most of Mr. Hedin's deliveries would be by UPS and he was not looking
for large fruit deliveries.
Councilmember Trude asked the City Attorney to look at the condition. The City Attorney agreed
that it is not as clear as it should be and the Council may want to be more specific on that. The other
thing he noted that was not included was an inspection, which other businesses have. He thought
they may want to add this to the amendment. Councilmember Trude agreed and asked if this could
be included.
Councilmember Orttel agreed and indicated he would agree to add that to the motion. Mayor
Gamache also agreed.
Councilmember Trude thought Item D should be six vehicles. Mr. Dickinson suggested in Item F to
add where it says other requirements "including but not limited to all provision of Section 12-9-2 of
this chapter".
The Council discussed shipping, inspections and other items that may not be covered under State and
Federal regulations.
Motion carried 4 ayes, 1 nay (Jacobson). (Ord.339)
CONSIDER CODE
REQUIREMENTS
AMENDMENT/ESTABLISHING
NEW
BUILDABILITY
Community Development Director Neumeister stated changes to the buildability and wetland/storm
water pond buffer requirements in the City Code have been discussed on a number of occasions by
the Planning Commission and City Council, as have changes that would require decks to be shown
on surveys if they are not to be built at the time that the house is built for new construction. Changes
were made based on input from these discussions, and the proposed changes are now being brought
forward for final consideration by the CounciL
Motion by Orttel, Seconded by Knight, to approve the proposed code amendments. Motion carried
unanimously. (ORD. 340)
Regular Andover City Council Meeting
Minutes - February 20, 2007
Page 8
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2 Motion by Jacobson, Seconded by Trude, to approve the summary ordinance. Motion carried
3 unanimously. .
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6 CONSIDER CODEAMENDMENT/EXPAND PUBLIC NOTICE FOR RURAL PROPERTIES
7 TO 700 FEET
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9 Community Development Director Neumeister stated this item continues the discussion regarding
10 public notification distance in the rural area. The Council discussed this issue at their January 23rd
11 Work Session. The Planning Commission held a public hearing for this item at the February 13th
12 meeting. The Planning Commission was divided on whether or not the notice requirement should be
13 changed.
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15 Councilmember Trude suggested they have it so that if you are within the current MUSA, the 350
16 applies, if outside of the MUSA, the 700 applies. Councilmember Orttel indicated that would make
17 it a lot simpler than making it subject to the discretion of City Staff. He thought they should keep it
18 as simple as possible.
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20 Motion by Orttel, Seconded by Jacobson, to approve the attached ordinance amendment to read
21 within the MUSA, notify within 350 feet of the subject properties and if outside the MUSA, notify
22 within 700 feet of the subject property.
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24 Councilmember Trude thought they should amend the following items. Item 3 to read "property
25 owners and occupants within 350 feet of the subject properties in the currently served MUSA area.
26 Changing Item 4 to read "Property owners and occupants within 700 feet of subject properties
27 outside of the currently served MUSA". Councilmember Jacobson indicated he likes
28 Councilmember Orttel's language.
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30 Mr. Neumeister indicated he understands what the Council wants and would word this appropriately.
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32 Councilmember Trude stated there is another issue which she had a conversation with Mr.
33 Neumeister about which was if they look at Item A, they are drawing a line through variance for
34 public hearing. She thought they should leave the public hearing in for variances because the public
35 is not being allowed to talk because there is not a public hearing. Councilmember Orttel wondered
36 why there would be a notice sent if there was not a public hearing. He stated anyone who is notified
37 would have the right to speak and they only do this for a public hearing.
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39 The Council discussed further whether or not they should have public hearings for variances.
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41 Councilmember Orttel rescinded his motion. Councilmember Jacobson rescinded his second.
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43 After further discussion, this item was tabled to the next City Council meeting.
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Regular Andover City Council Meeting
Minutes - February 20, 2007
Page 9
1
2 CONSIDER CODE AMENDMENT/ESTABLISH CRITERIA FOR REDEVELOPMENT
3 PUD'S
4
5 Community Development Director Neumeister stated the City Council directed staff to create
6 criteria for Redevelopment Planned Unit Developments (PUDs). These criteria, which would
7 apply to lot splits rather than larger developments, would allow for a PUD to be used to create
8 flexibility in the development standards in older sections of the City, where existing housing
9 might not meet current building codes or requirements. This would allow lot splits to occur on
10 properties that cannot meet the existing requirements for a lot split, but have the potential to be
11 split into two properties that come close to meeting City standards and would fit the character of
12 the surrounding neighborhood. This direction stemmed from the Council's discussion of a
13 proposed lot split on 134th Avenue and Crooked Lake Boulevard that would have required two
14 variances to be approved.
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16 Councilmember Jacobson indicated the lot on Crooked Lake Boulevard is a good example. They
17 did not meet the requirements. Councilmember Trude stated this is what they call contract
18 zoning. There is an unusual parcel in the City and they would have to decide it would improve
19 blight, which is why they would want to do this.
20
21 Councilmember Knight wondered if they should put an age factor on this. Councilmember Orttel
22 stated age is hard to go by because some older homes are nicer than some of the newer homes.
23
24 Councilmember Orttel thought a rehab project should be the decision of the Council and not the
25 applicant. Councilmember Jacobson stated this would be like a PUD where the Council decides
26 if they want to approve it or not.
27
28 Councilmember Trude stated this gives them some flexibility where they do not want to stretch
29 the code on variances and it is still goingto have a financial obstacle for anyone trying to do this.
30 She thought the fee would be a little bit of a barrier also.
31
32 Mr. Neumeister stated on page six, paragraph 13(3)-13(a), they would delete "the existing
33 principal structure on the property that is at least thirty years old" and replace it with "the existing
34 principal structure does not meet current building codes." He thought we should have something
35 in there that states it is non-conforming or does not meet the current building codes.
36 Councilmember Trude stated she was ok with 30 years. Mayor Gamache stated they have a
37 couple of different options so he thought there was enough in there.
38
39 The Council felt this was good as written.
40
41 Motion by Jacobson, Seconded by Knight, to approve the proposed changes. Motion carried
42 unanimously.(ORD.341)
43
44 Motion by Jacobson, Seconded by Knight, to approve the summary ordinance. Motion carried
Regular Andover City Council Meeting
Minutes - February 20, 2007
Page 10
1 unanimously.
2
3
4 ANOKA COUNTY EDA DISCUSSION
5
6 Councilmember Jacobson stated the Council received a letter from the County and attached to
7 the letter was a Local Government Inventory questionnaire and he thought the best people to fill
8 that out was City Staff.
9
10 Motion by Jacobson, Seconded by Orttel, to allow staff to fill out the Local Government
11 Inventory questionnaire and send it in for the CounciL
12
13 Councilmember Orttel stated he noticed the average number of people per household in Andover.
14 By 2010 they cut down to 2.7 and the other cities around them are up over 3 and he wondered
15 how that would happen. Mr. Dickinson stated the household numbers they will probably take
16 some issue with. The numbers may need to be modified on the households.
17
18 Motion carried unanimously.
19
20
21 DISCUSS STATE AID DESIGNATIONS
22
23 City Engineer Berkowitz explained the City Council is requested to consider Municipal State Aid
24 (MSA) designations for 2007.
25
26 Mr. Berkowitz reviewed the staff report with the Council and discussed areas for removal.
27
28 Motion by Orttel, Seconded by Jacobson, to approve the Public Works Committee's
29 recommendations of the proposed MSA removals, relocations and designations. Motion carried
30 unanimously.
31
32
33 DISCUSS COMMUNITY CENTER ADVISORY COMMISSION APPOINTMENTS
34
35 City Administrator Dickinson noted recent correspondence has been received from Wendy Albee
36 indicating her desire to step down as the Park Commission representative on the Community
37 Center Advisory Commission (CCAC). Effective January 1,2007 the term of the Business
38 Representative appointed to the CCAC expired and Ms. Andrea Melberg has decided not to seek
39 reappointment.
40
41 Motion by Trude, Seconded by Knight, to accept the resignation of Wendy Albee from the
42 CCAC and to appoint Park and Recreation Commission Member Ted Butler to the CCAC.
43 Motion carried unanimously.
44
Regular Andover City Council Meeting
Minutes - February 20, 2007
Page 11
1 Motion by Knight, Seconded by Jacobson to appoint Mike Quigley as a member from the
2 Andover Business Community to the CCAC. Motion carried unanimously.
3
4
5 SCHEDULE MARCH WORKSHOP
6
7 The Council is requested to schedule a Special Council Workshop for the month of March for a
8 number of miscellaneous business items.
9
10 Councilmember Jacobson thinks they need to have more than fifteen or twenty minutes to meet
11 with the Planning Commission. He thought they should have a joint meeting. Councilmember
12 Knight concurred and said he would like to have a joint regular meeting with them. Mr.
13 Dickinson explained the reason why he planned the workshop the way he did.
14
15 Motion by Jacobson, Seconded by Trude, to schedule a Special Council and Planning
16 Commission Joint Meeting for Tuesday, March 27,2007 at 7:00 p.m. Motion carried
17 unanimously.
18
19
20 ADMINISTRATOR REPORT
21
22 City Administrator Dickinson updated the Council on the Administration and City department
23 activities, meeting reminders, Legislative topics and miscellaneous projects.
24
25 City Engineer Berkowitz updated the Council on road improvement projects in the City.
26
27 Community Development Director Neumeister updated the Council on development activity in
28 the City.
29
30
31 MAYOR/COUNCIL INPUT
32
33 (Cub Scout Letter) - Councilmember Trude read a letter from a couple of the Scouts that she visited
34 the past week regarding a requested traiL She stated the issue in this area is that it takes a retaining
35 wall but she did not know if they have considered any of the alternatives. Mr. Berkowitz stated the
36 issue is not just the retaining wall but the speed limit on Hanson and the distance a trail needs to be
37 from the road due to reaction times. Councilmember Orttel wondered if they could explain this to
38 the County and see what their reaction.
39
40 (Solar Panels & City WiFi) - Councilmember Knight suggested they have someone in the business
41 give them an evaluation or bid of putting solar panels on the Community Center. He thought it
42 would make sense to do something like that. He thought the panels could possibly provide power for
43 the entire building. He also suggested they look at getting WiFi for the City of Andover.
44 Councilmember Trude thought the hardest thing is that they are a rural community and sparsely
Regular Andover City Council Meeting
Minutes - February 20, 2007
Page 12
1 settled. Councilmember Knight asked if they could direct Mr. Dickinson to put together a feasibility
2 report on this. The Council felt this would be ok.
3
4 (Anoka County Historical Society Celebration) - Mayor Gamache stated the Anoka County
5 Historical Society has placed a display at the Community Center regarding the History of Anoka
6 County.
7
8 (North Suburban Home and Garden Show) - Mayor Gamache stated March 17th from 9:00 a.m. to
9 4:00 p.m. will be the North Suburban Home and Garden Show at the Community Center.
.10
11 (Staff Thanks) - Mayor Gamache thanked Jim Dickinson and Dave Berkowitz for coming down to
12 the Capital with him. He noted Mr. Berkowitz had great maps and answered some tough questions
13 regarding the speed limit bilL They had some good discussions with the MnDot individual that was
14 there which will lead to a task force.
15
16 (Council Task Force) - Councilmember Jacobson thought they should set up a small committee to
17 look at how the Council can do things differently. As an example, he wondered if it would be
18 feasible to have laptops instead of bulk paperwork.
19
20
21 Motion by Orttel, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting
22 adjourned at 10:45 p.m.
23
24 Respectfully submitted,
25
26 Susan Osbeck, Recording Secretary
o
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Councilmembers
CC:
Jim Dickinson, City Administrator / Finance Director
FROM:
Lee Brezinka, Assistant Finance Director
SUBJECT:
Payment of Claims
DATE:
March 6, 2007
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $131,970.33 on disbursement edit lists #1 - #4 from 02/22/07 to 02/28/07 have been issued
and released.
Claims totaling $58,797.54 on disbursement edit list #5 dated 03/06/07 will be issued aDd released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REOUIRED
The Andover City Council is requested to approve total claims in the amount of $190,767.87. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
vL15~
Lee Brezinka
Attachments:
Edit Lists
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@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D, Berkowitz, City Engineer
SUBJECT: Waive Public Hearing/Adopt Assessment Roll/OS-34/Bluebird Street NW &
Hanson Boulevard NW/Intersection Improvements -Engineering
DATE: March 6, 2007
INTRODUCTION
The City Council is requested to waive the public hearing and adopt the assessment roll for
intersection improvements at Bluebird Street NW & Hanson Boulevard NW, Project 05-34,
DISCUSSION
The City Council at the February 20,2007 meeting approved a resolution declaring the cost and
ordering assessment roll, This item is the last step as required by law to be able to levy the
assessment to the property, All parties have reviewed the assessment and are willing to waive the
assessment hearing. Refer to the attached letters,
BUDGET IMPACT
The entire cost of the improvements (construction and expenses) will be assessed to the benefiting
properties, The resolution and assessment role are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the resolution waiving the public hearing and adopting
the assessment roll for Project 05-34, intersection improvements at Bluebird Street NW & Hanson
Boulevard NW,
Respectfully submitted,
~
David D, Berkowitz
Attachments: Resolution~ssessment Roll(& Waiver(
cc: Tom Roberts, BDT Holdings, LLC, 6484 Pinnacle Dr" Eden Prairie, MN 55346
Tom Roberts, BDT Land Holdings, LLC, 6484 Pinnacle Dr" Eden Prairie, MN 55346
Ron Vanelli, Olvan Properties, P,O, Box 67, Forest Lake MN 55025
Barbara Reinhardt Vraa, HealthPartners, 8100 34th Ave. S, Bloomington MN 55425
Craig Barnes, McDonald's Corp" 1650 W, 820d Street, Suite 900, Bloomington MN 55431-
1442
Ed & Lara Hamilton, 6528 Riverdale Drive NW, Ramsey, MN 55303
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO,
MOTION by Councilmember
to adopt the following:
A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR INTERSECTION
IMPROVEMENTS AT BLUEBIRD STREET NW & HANSON BOULEVARD NW ,
PROJECT 05-34,
WHEREAS, the property owners has waived their right to a public hearing,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ANDOVER, MINNESOTA:
1, Such proposed assessment, a GOPy of which is attached hereto and made part
hereof, is hereby accepted and shall constitute the special assessment against
the lands named therein, and each tract of land therein included is hereby found
to be benefited by the proposed improvement in the amount of the assessment
levied against it.
2, Such assessment shall be payable in equal annual installments, extending over a
period of L years, the first of the installments to be payable on or before the 1 st
Monday in January, 2008 and shall bear interest at a rate of 5,5% percent
per annum from the date of the adoption of this assessment resolution,
3, The owner of any property so assessed may, at any time prior to certification of
the assessment or the first installmentthereof to the county auditor, pay the
whole of the assessment on such property, with interest accrued to the date of
payment, to the municipal treasurer, except that no interest shall be charged if the
entire assessment is paid within 30 days from the adoption thereof; and, except
as hereinafter provided, the owner may at any time prior to November 15 of any
year, prepay to the treasurer of the municipality having levied said assessments,
the whole assessment remaining due with interest accrued to December 31 of
the year in which said prepayment is made,
MOTION seconded by Councilmember
City Council at a reaular meeting this 6th
Council members
and adopted by the
day of March , 2007 , with
voting in favor of the resolution, and Councilmembers
against, whereupon said resolution was declared passed,
CITY OF ANDOVER
voting
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
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Stonewood
PROPERTIES, INC,
-February 7, 2007
David D, Berkowitz
City Engineer
City of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
Re: Lots 3 and 4, Block 1, Andover Clocktower Commons
Mr. Berkowitz,
We have reviewed the final assessment worksheet dated 1/25/07 for the
improvements to the intersection of Hanson Boulevard and Bluebird Street NW
and agree with the assessment to our properties, We therefore are willing to
waive the assessment hearing,
If you have any questions please feel free to contact me,
Sincerely,
Tom Roberts, Chief Manager
BDT LAND, LLC
6484 Pinnacle Dr.
Eden Prairie, MN 55346-1309
trstonewood@comcast.net
Office (952) 934-1423
Fax (952)934-4697
Cell (612) 790,2766
~..
~t-
.,....--:' ~.
..-:
Stonewood
PROPERTIES, INC,
, {j~ ,
,....1 ~ \. , ~ \
'('\'" "...--:..........~.J
;: L,,'~;.;::J'J?~';;;-:
"-;..."'-
February 7, 2007
David 0, Berkowitz
City Engineer
City of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
Re: Lot 5, Block 1, Andover Clocktower Commons
Mr. Berkowitz,
We have reviewed the final assessment worksheet dated 1/25/07 for the
improvements to the intersection of Hanson Boulevard and Bluebird Street NW
and agree with the assessment to our property, We therefore are willing to waive
the assessment hearing.
If you have any questions please feel free to contact me,
Sincerely,
~
Tom Roberts, Chief Manager
BOT Holdings, LLC
6484 Pinnacle Dr.
Eden Prairie, MN 55346-1309
trstonewood@comcast.net
Office (952) 934-1423
Fax (952) 934-4697
Cen (612) 790-2766
From: LANDFORM
812 252 8071
February 7', 2007
Mr. Edward Hamilton
Lora Grace Hamilton
David D, Berlr.owitz
City Engineer
City of Andover
1685 Crosstown Blvd, NW
Andover, MN 55304
Re: Lots 3 and 4, Block 1, Andover Clocktower Commons
Mr. Berkowitz,
.02/12/2007 18:28
1082 P,002/002
-...
--.
We have reviewed the final assessment worksheet dated 1/25/07 for the
improvements to. the intersection of Hanson Boulevard and Bluebird Street NW and
agree with the assessment to our pro.perties. We therefo.re are willing to. waive the
assessment hearing.
If yo.u have any questio.ns please feel free to contact me,
SincEwely,
Lota Grace Haoilton as trustee of the
LoTa iliace: Hanrilton Revocable Trust UI A
dated October 22, ] 998, as to an undivided
one half interest
:,/) /.1 /1 '" /...
:::c{ CJ7( a...- k:L-C:ZC:f? ('01%-1 JalU/1
Edward Ly= Hamilton as trustee offhe
Lam Grace Hamilton Revocable Trust UIA
dated October 22, 1998, as to an undivided
one half imeres',
, f JL, ~
I ~ ! "0
. ?.~~ " d/I,) . Jlh
Lora Grace Hamilton as trustee of the
Edward Lynn Hamilton Revocable Trust UIA
dated October 22, 1998, as to an undivided
one half interest
~ ,; 4.'
Li/ .,/ .
<~ &,c CL .~cu-<- r '- 'l''7k/-RQ1
Edward Lynn Hamilton as trustee of the
Edward Lynn Hamilton Revocable Trust UIA
dated October 22, 1998, 'as to an undivided
one half interest
~ /' ~
c;k~~r ... y
/
:.\W.:
~lffi HealthPartners.
Corporate Office:
8100 34th Avenue South
Bloomington, MN 55425
www.heaJlhparlners.com
Mailing Address:
P.O. Box 1309
Minneapolis, MN 55440.1309
January 31, 2007
Mr, David Berkowitz
City Engineer
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
RE: Assessment for improvements @ Bluebird St. and Hanson Blvd.
Dear David,
We received your worksheet summarizing the County's final cost to construct the
improvements at Bluebird St. and Hanson Boulevard in Andover. We find the cost to be
consistent with the estimates provided in June and July, 2005,
Based on the final project cost of $299,292.24, we understand HealthPartners' assessment
will be $49,882,04, We request this assessment be spread over the eight (8) year term
with annual payments of $7,874,58. Please consider this letter our agreement to waive
the assessment hearing,
Thank you again for your help in securing these highways improvements, If you have
any further questions, please call me at 952-883-5311.
~~?k
arbara Reinhardt Vraa
HealthPartners
Manager, Real Estate
.-=>>0-
02-02-2007 15:27
PAGE: 1
FIa..
LAKES CONOCO 'ANDOVER
1 5246 Bluebird Straet NW
Andover, MN 55304
Phone: 763-413-8900
FAX: 763-434.7788
( canaca)
February 2~ 2007
City of Andover
1685 CrosStown Blvd. N. W.
Andover, MN 55304
Attn: Dave Berkowitz
Dear Mr. Berkowitz,
Upon review of the assessment worksheet and breakdown for the
intersection improvements at Bluebird 81. NW & Hanson Blvd. NW, 1 am
willing to waive the assessment hearing.
Sincerely,
CJ@n o/anne[[i
~~
'Mcion;e
Midwest Region
Restaurant Development
Phone 952-884-4355
Fax 952-885-4769
January 24, 2007
David D. Berkowitz
City of Andover
1685 Crosstown Blvd NW
Andover, MN 55304
RE: Waiver of Public Hearing
Dear Mr. Berkowitz:
McDonald's USA, LLC has reviewed the City of Andover Final Assessment Worksheet for the
Hanson Boulevard and Bluebird Street Intersection Improvements City Project No. 05-34 and
agrees with the assessment cost schedule, McDonald's is therefore willing to waive the public
assessment hearing,
The Assessment Worksheet, No. 05-34, as prepared by the City of Andover is attached as
reference.
Sincerely,
u~,tf~
Craig Barnes
Real Estate Manager
McDonald's USA, LLC 1650 West 82nd Street . Suite 900 Bloomington, MN 55431
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100
FAX (763) 755.8923 . WWW,CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrato
FROM: David D, Berkowitz, City Engineer
SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/06-37/161 st Avenue
NW & Crane Street NW/Intersection Improvements - Engineering
DATE: March 6, 2007
INTRODUCTION
The City Council is requested to approve final plans and specifications and order the
advertisement of bids for intersection improvements for Project 06-37, 161s1 Avenue NW &
Crane StreetNW,
DISCUSSION
The plan for the intersection improvements at 161s1 Avenue NW & Crane Street NW are
complete, The plan is available in the City Engineer's office for review,
BUDGET IMPACT
The entire project cost will be assessed to the White Pine Wilderness developments and the
properties to the west (1487 - 161s1 Avenue NW & 16157 Hanson Boulevard NW) of the White
Pine Wilderness development.
ACTION REQUIRED
The City Council is requested to approve final plans and specifications and order the
advertisement of bids for Project 06-37, 161 sl Avenue NW & Crane Street NW,
Respectfully submitted,
0~()K_a..Y
David D, Berko~~
Attachments: Resolution'/
cc: Larry Emmerich, 1341 - 161st Ave. NW, Andover
Steve & Cheryl Olmscheid, 1487 -161s1 Avenue NW, Andover
Keith & Rhonda Rischer, 16157 Hanson Boulevard NW, Andover
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO,
MOTION by Council member
to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR INTERSECTION
IMPROVEMENTS FOR 161ST AVENUE NW & CRANE STREET NW, PROJECT
NO, 06-37,
WHEREAS, pursuant to Resolution No, 015-07 , adopted by the City
Council on the 6th day of Februarv , 2007, the City EnQineer
has prepared final plans and specifications for Project No, 06-37,
WHEREAS, such final plans and specifications were presented to the City
Council for their review on the 6th day of March , 2007 ,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby approve the Final Plans and Specifications,
BE IT FURTHER RESOLVED by the City Council of the City of Andover to
hereby direct the City Clerk to seek ~ublic bids as required by law, with such bids to
be opened at 10:00 AM , April 5 h , 2007 at the Andover City Hall.
MOTION seconded by Council member
City Council at a reQular meeting this 6th
Council members
favor of the resolution, and Council members
said resolution was declared passed,
and adopted by the
day of March , 2007 , with
voting in
voting against, whereupon
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
@
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
CC: Jim Dickinson, City Administrato
TO: Mayor and Council Members
FROM: David Berkowitz, City Engineer
SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/07-3/2007 Crack
Sealing - Engineering
DATE: March 6, 2007
INTRODUCTION
The City Council is requested to approve final plans and specifications and order the
advertisement of bids for Project 07-3, for 2007 Crack Sealing.
DISCUSSION
The street crack seal program is an effective street maintenance technique utilized to protect and
prolong the life of the City's street infrastructure, The crack sealing program divides the City
into nine separate maintenance zones. Each year the streets in one of the nine zones are targeted
for sealing the cracks which is then followed up the following year with a seal coat. Also there
are new developments and roadway reconstruction projects that are identified to be completed
this year, The 2007 Crack Seal area is shown on the attached maps,
. BUDGET IMPACT
The 2007 Crack Sealing project has been identified in the City's 2007-2011 Capital Improvement
Plan, The funding for this work will be from the Road & Bridge Fund and the Construction Seal
Coat Fund,
ACTION REQUIRED
The City Council is requested to approve the resolution approving final plans and specifications
and order the advertisement of bids for Project 07-3, 2007 Crack Sealing,
Respectfully submitted,
/I ~'
l~Q
David D. Berkowitz
Attachments: Resolutiof& Project Location Maps""'"
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO,
MOTION by Councilmember
to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO, 07-3 ,FOR
2007 CRACK SEALING ,
WHEREAS, pursuant to Resolution No, 024-07 , adopted by the City
Council on the 20tli day of Februarv , 2007 , the City Enoineer has
prepared final plans and specifications for Project 07-3 for 2007 Crack Sealino '
WHEREAS, such final plans and specifications were presented to the City
Council for their review on the 6th day of March , 2007 ,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby approve the Final Plans and Specifications,
BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby
direct the City Clerk to seek public bids as required by law, with such bids to be
opened at 10:00 AM ,April 4 , 2007 at the Andover City Hall.
MOTION seconded by Council member
City Council at a reoular meeting this 6th
Councilmembers
voting in favor of the resolution, and Councilmembers
and adopted by the
day of March , 2007 , with
voting
against, whereupon said resolution was declared passed,
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
9\NDbVE~
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~ Crackseal Area
Q Lots/Parcels
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Q City Limits
Page 2 of 9
2007 Cracksealing (C.P. 07-03)
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Page 3 of 9
~NDbVE~
2007 Cracksealing (C.P. 07-03) II
Incorportated 1974
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,^NDbVE~ 2007 Cracksealing (C.P. 07-03) TI
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LEGEND
~ Crackseal Area
Q Lots/Parcels
~ Water
Q City Limits
Page 6 of 9
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~ Crackseal Area
.. Q Lots/Parcels
~ Water
(;J City Limits
o
I
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1,840
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Page 7 of 9
~NDbVE~
2007 Cracksealing (C.P. 07-03)
Incorpor.ated 1974
Hunter's Hollow, Lunds Evergreen Estates 5th, 168th Ln,
Hugh's Industrial Park, and 164th Ln
3 I LLsJL
a
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LUNDS ~GREENI JJ ..
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Page 8 of 9
~NDbVE~
2007 Cracksealing (C.P. 07-03)
Incorportated 1974
Cedar Crest Estates, Cedar Crest Estates 2nd, Valleyview Estates 2nd (south 1/2)
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Page 9 of 9
Lots/Parcels
Water
City Limits
345
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@
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US
CC: Jim Dickinson, City Administrator
David D, Berkowitz, City Engineer
TO: Mayor and Council Members
FROM: Todd J; Haas, Asst. City Engineer
SUBJECT: Award Quote/07-16/Andover Station North Ball Field Facility/Bleachers-
Engineering
DATE: March 6, 2007
INTRODUCTION
This item is in regard to quotes for bleachers (one for each of the three ball fields) for Project 07-16,
Andover Station North Ball Field Facility,
DISCUSSION
This item is brought forth to the City Council as the quotes that City staff received are a little bit
higher than what is identified in the Parks Section of the CIP (see attached), Quotes were received
on February 23,2007, Quotes received are as follows:
Contractor
Seating & Athletic Facility Enterprises (SAAFE)
MN-WS Playground
Earl F, Anderson (EAF)
Quote Amount
$22,261.00
$23,876,00
$27,019,06
$20,000,00
Engineer's Estimate (from CIP)
BUDGET IMP ACT
The $20,000 is anticipated to be paid from Park Improvement Funds, It is recommended that the
remaining $2,261,00 be funded by the $25,000 Annual Miscellaneous Project Fund that is allocated
each year,
ACTION REQUIRED
The City Council is requested to approve quotes and award the work to SAAFE in the amount of
$22,261.00 for Project 07-16, Andover Station North Ball Field Facility for bleachers,
Respectfully submitted,
~~
, ./
Attachment: Parks SectIon of the CIP
cc: Dan Mas10ski, Park & Recreation Commission Chair
~
I
Capital Plan
City of Andover, MN
Projed# 07-45001-01
ProjedName Andover Station North Complex
2007 thru 2011
~
.
~
Type Improvement
Useful Life 30 Years +
Category Park Improvements
Priority I. High
Contact City Engineer
Department Park & Rec - Projects
-
~ < -
. . -
~ u__
I
Description
Continued development and construction of an AthleticlPark Complex south of the WDE site, With the fields due to be completed in the fall of
2006; bleachers and playground equipment will be necessary. In order to maximize the usage of the fields, lighting of the two larger fields is
necessary with the possibility of lighting the third and smaller field.
11
2007. $20,000 for 3 sets of bleachers 65,000 for playground equipment and $300,000 to light the 2 larger fields and possibly the smaller field.
~ 2008 - $35,OQO for playground equipment.
Note: Parkin would be shared with the businesses,
Ij
11
Justification
I
The bleachers are necessary to allow the.spectators to enjoy watching the games without having to stand for long periods of time. The playground
equipment will allow families with children not playing baseball the opportunity to enjoy another activity. The lighting of the fields allows
additional games and practices to be played during the evenings,
,
IJ
Expenditures
Improvement
2007
385,000
385,000
2008
35,000
35,000
2009
2010
2011
Total
420,000
420,000
Total
,
I
I
Funding Sources
Park Improvement Funds
2007
385,000
385,000
2008
35,000
35,000
2009
2010
2011
Total
420,000
420,000
Total
I
I
Operational Impact/Other I
Routine maintenance will be required to upkeep the field and park.
II
I
I'
I
Friday, October 27, 2006
39
(J)
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D, Berkowitz, City Engineer
SUBJECT: Award Bid/07-4/2007 Sealing Coating - Engineering
DATE: March 6, 2007
INTRODUCTION
The City of Coon Rapids is administering the project and the bid opening for the project is
scheduled for Friday, March 2, 2007. A supplemental item with bid results will be available at
the meeting,
Respectfully submitted,
David D, Berkowitz
CJ~ Q. ,
@
1685 CROSSTOWN BOULEVARD N,W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US
..-/
CC: Jim Dickinson, City Administrator
FROM: Dan Winkel, Fire Chief .b #.
TO: Mayor and Councilmembers
SUBJECT: Proposed Changes/Updates to Andover Firefighter Relief Association By-Laws
DATE: March 6, 2007
INTRODUCTION
The Andover Firefighter Relief Association has discussed with the active members proposed
changes to the Firefighter Relief Association By-Laws that were approved in concept by State
Legislators during the 2006 Legislative session, The new language is consistent with what the
State Pension Board also approved for Firefighter Relief Association By Laws,
DISCUSSION
The Andover Firefighter Relief Association is proposing to make the appropriate changes to the
Andover Relief Association By Laws in the following Articles; Article n, Section 1, Board of
Trustees Membership, Article IX, clause "c", Deferred Service Pensions, Article IX, clause "e",
Transfers to Individual Retirement Accounts, Article IX, clause "f', Purchase of Annuity
Contracts, and finally Article XII, Military Service Terms and Conditions. A red line copy
provided in a memorandum from Relief Association Trustee Tom May dated February 1, 2007
has been provided in order for the Mayor and City Council to see the changes as discussed and
approved by the membership of the Andover Firefighter Relief Association. The Fire Chief and
members from the Relief Association Board of Directors will be in attendance at the March 6,
2007 City Council meeting to answer any questions that the Mayor or City Council members may
have regarding this item. Also note that staffwill provide a copy ofthe completed By Laws with
the approved language changes as required to do so,
BUDGET IMPACT
There will be no budget impact for qualified members of the Andover Fire Department Relief
Association,
RECOMMENDATION
Staff from the Andover Firefighter Relief Association is recommending that the Mayor and City
Council review and accept the proposed changes to the By Laws of the Andover Firefighter Relief
Association.
1)::IY:;:1/
Dan Winkel, Fire Chief
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100
FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Councilmembers
CC:
Jim Dickinson, City Administrator
Will Neumeister, Community Development Director ati.--
Courtney Bednarz, City Planne~
FROM:
SUBJECT:
Consider Sketch Plan/14430 Crosstown Boulevard NW - Planning,
DATE:
March 6, 2007
INTRODUCTION
The property owner would like to construct a new home on the subject property that would
contain an additional dwelling unit for rent. This is considered a multi-family structure. By
applying for sketch plan review the applicant is attempting to get a reaction to whether the
necessary approvals described in the report would be supported,
DISCUSSION
Conformance with Local and Regional Plans
The property is zoned Single Family Urban Residential (R-4), This district allows one single-
family structure per lot and does not allow multi-family structures, A rezoning to Multiple
Family Medium Density (M-l) would be necessary to allow a multi-family structure to be
constructed on the lot.
The property is in the Urban Residential Low Density Land Use District. This district allows up
to four units per acre with planned unit development approval. The property is approximately
0.42 acres in size, Allowing two units on the property would yield a density of 4,7 units per
acre, As a result, a comprehensive plan amendment to change the land use designation to Urban
Residential Medium Density (allowing up to 6 units per acre) would also be needed.
bl b I
th
al h
The ta e e ow compares e propos to t e M-l Zoning DistrIct requirements:
Excerpt from City Code 12-4-5 M-l Requirement Existing Loti Proposed Home2
Minimum District Reauirements
Lot Dimensions:
Lot Width 150 feet 154,14
Lot Depthl 150 feet 148.73
Lot Area 6,000 s.f. per dwelling unit 9,237 s.f, per dwelling unit
Building Setbacks:
Front Yard 30 feet . 35 feet
Rear Yard 30 feet 37 feet
Side Yard 20 feet 34 feet
Side Yard Adjacent to a street . 30 feet NA
Any vard adiacent to a county road 50 feet 50 feet
1
Lot depth IS measured as an average of three measurements, Typically this IS one measurement
along each side property line and one measurement through the center of the lot. However, the
location of these measurements is adjusted for lots that exceed the minimum lot width and taper
off. In this case, measurements are taken along Crosstown Boulevard, seventy-five feet into the
lot, and 150 feet into the lot.
2The lot dimensions were verified using a previous survey, The building setbacks are based on
the attached sketch plan,
Recent Lot History
A previous property owner declined to be involved in the Creekside Estates 2nd Addition when it
was platted in 2001. In 2002, the previous property owner sold the 16.35 foot exception shown
on the site drawing to allow the adjacent lot to the west to be created, In 2003, the applicant
purchased the property as it presently exists,
Potential Precedence
The properties surrounding the subject property are zoned Single Family Urban Residential (R-
4). It is staffs view that the proposed rezoning and resulting multi-family structure would be out
of character with the surrounding neighborhood and may inspire additional property owners of
single-family lots to make similar requests, If this were to occur, the nature of the city's single-
family neighborhoods could gradually change,
Zoning Practice
In the practice of zoning, approval of this request could be considered spot zoning, In this case,
a single lot containing a single home is rezoned to allow it to allow a land use that is not
available to adjacent properties, A zoning decision that merely provides for individual benefit
without a relationship to public benefit or equitable zoning regulations for similar properties
should not be approved and may not withstand a legal challenge.
Existing Twinhouse in an R-4 District
In 1984, in another area of the city zoned R-4, the city approved a plat containing single-family
lots and one twinhouse lot. The twinhouse lot is located at the southeast corner of I 42nd Lane and
Round Lake Boulevard, The twinhouse was not ultimately constructed until 2002, At that time
the property was split to allow a lot for each side of the twinhouse, It was determined in 2002
that the previous approval for a twinhouse on an R -4 property would stand without rezoning the
property to M -1,
If a twinhouse were proposed, the rezoning and comprehensive plan amendment discussed above
would still be necessary, Staff would not recommend approval of this approach,
New Redevelopment PUD Ordinance
The new ordinance may apply to the site, although the architectural compatibility of a multi-
family dwelling or twinhouse with the surrounding single family homes would need to be
reviewed, In any event, the zoning and land use changes described abovewould be necessary to
align local controls with the proposed use of the property,
Staff Recommendation
Staff does not recommend a favorable review of a sketch plan for the proposed multi-family
structure or a twinhouse, The city's zoning and land use districts guide this property to remain as
it presently exists, a site for a single family home,
Planning Commission Recommendation .
The Planning Commission was not in favor of the proposed sketch plan, They cited the
surrounding single family neighborhood as one reason for this recommendation, The
-z-
Commission also suggested that the applicant explore other options that more closely conformed
to the city's requirements, One of these options would be a mother-in-law apartment. In this
scenario additional space within the home can accommodate another occupant. The difference
between a mother-in-law apartment and the applicant's proposal is that a mother-in-law
apartment is open to the rest ofthe home, It is not separated by a wall or doorway that can be
closed and locked, essentially creating a separate dwelling unit.
Attachments
Location Map
Site Drawing
Planning Commission minutes will be provided as a supplemental when available
ACTION REQUESTED
The Council is asked to review the applicant's proposal and to provide feedback on the
feasibility of the necessary approvals,
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CITY OF
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755.8923 . WWW.C A DOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
Will Neumeister, Community Develop
FROM: Courtney Bednarz, City Planne4
SUBJECT: Consider Code Amendment/Expand Public Notice for Rural Properties to 700 Feet -
Planning
DATE: March 6, 2007
INTRODUCTION
This item provides the adjustments requested by the Council at the February 20th meeting,
DISCUSSION
The changes include using the MUSA boundary as the threshold between notification distances
of 3 50 and 700 feet and requiring a public hearing for variances,
Public Hearing for Variances
City Code 12-14-7 outlines the process for variances, This section does not include a provision
for a public hearing, It is recommended that a sentence be added to this section indicating that a
public hearing will be required. The attached ordinance amendment includes this language,
ACTION REQUESTED
The Council is asked to approve or modify and approve the attached ordinance amendment and
sununary.
Attachments
Proposed City Code Amendment
Proposed Summary Ordinance
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MlNNESOT A
ORDINANCE NO,
AN ORDINANCE AMENDING CITY CODE TO CHANGE THE NOTIFICATION
REQUIRMENTS FOR PUBLIC HEARINGS
THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS
FOLLOWS:
CITY CODE TITLE 12: ZONING REGULATIONS
CHAPTER 14: ADMINISTRATION AND ENFORCEMENT
SECTION 12-14-7: VARIANCES:
B. Procedure: The procedure for granting variances is as follows:
1. Request For Variance; Fee: A person desiring a variance shall fill out and submit to the
community development director a request for variance form together with a fee as set
forth by ordinance , A public heann!?: shall be held bv the Plannin!?: Commission as
provided in City Code 12-14-8.
2, City Council Action: The City Council may grant the variance request if it will be in
keeping with the spirit and intent of this title and if it finds that strict enforcement of this
title will cause undue hardships because of circumstances unique to the individual
property under consideration, Economic considerations shall not constitute an undue
hardship if reasonable use of the property exists under the terms of this title,
SECTION 12-14-8: PUBLIC HEARING PROCESS:
B, Public Hearing
I, A public hearing on an application for the Council actions in this chapter shall be held
by the Planning Commission in accordance with the Minnesota State Statutes,
2, A notice of the time, place, and purpose of the hearing shall be published in the
official newspaper of the city ten (10) days prior to the day of the hearing,
3. Property owners and occupants within three hundred fifty feet (350') of the subiect
propertyies iR q:HestioR located inside the Municipal Urban Serice Area (MUSA)
(based on the City's most current version of Anoka County Property Records) shall be
notified in writing, : altaol:lgfl failure by any property ovmer or occupant to receive SHea
notiee shall Bot iltyalidate the proceedings, NotifieatioBG shaH be Gem: by mail.
4. Property owners and occupants within seven hundred feet (700') of subiect
properties located outside the MUSA (based on the City's most current version of
Anoka County Property Records) shall be notified in writin!?:.
5. The notification distance shall be measured from the perimeter of the subiect
property. Property owner notifications shall be sent bv mail. Failure bv any
property owner or occupant to receive such notice shall not invalidate the
proceedin!?:s. .
1 See subsection 1-7-3H of this code.
~z-
6. Staff shall have discretion to expand the notification area on a case bv case basis.
~Z,The hearing may be continued from time to time in the event the planning and zoning
commission needs additional information from the applicant or other sources to make its
decision,
4~,The Planning Commission recommendation shall be presented to the City Council.
~2.,The City Council shall make the final decision on the proposed action, (Amended
Ord, 314,10-4-2005)
Adopted by the City Council of the City of Andover on this _ day of
,2007,
ATTEST:
CITY OF ANDOVER
Victoria V olk, City Clerk
Michael R. Gamache, Mayor
-3-
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO.
SUMMARY
AN ORDINANCE EXPANDING THE PUBLIC NOTIFICATION DISTANCE IN RURAL
AREAS
STATUTORY AUTHORIZATION AND POLICY
Statutory Authorization
This ordinance is adopted pursuant to the authorization and policies contained in Minnesota
Statute 462,
Policy
The purpose of this amendment is to expand public notification distance from 350 to 700 feet in
rural areas and to require a public hearing for variances,
GENERAL PROVISIONS AND DEFINITIONS
Jurisdiction
The provisions of this ordinance shall apply to the City of Andover
Enforcement
The City Administrator or his/her designee shall have the authority to enforce the provisions of
this ordinance,
Interpretation
Interpretation of the provisions of this ordinance shall be held to be the minimum requirements
and shall be liberally construed in the favor ofthe governing body,
A printed copy of this ordinance is available for inspection by any person during regular hours of
the City Clerk. .
Adopted by the City Council ofthe City of Andover on this _ day of
,2007,
ATTEST:
CITY OF ANDOVER
Victoria V olk, City Clerk
Michael R. Gamache, Mayor
-t./-
C I T Y 0 F
NDOVE
6U
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US
CC: Jim Dickinson, City Administrat
TO: Mayor and Council Members
FROM: David D, Berkowitz, City Engineer
SUBJECT: Wayside Horn & Railroad Quiet Zone Update/06-10 -Engineering
DATE: March 6, 2007
INTRODUCTION
Two projects that staff is working on to reduce train noise within Andover are the Wayside Horns at
Andover Boulevard and Crosstown Boulevard and the Railroad Quiet Zone at Bunker Lake
Boulevard,
DISCUSSION
Wayside Horns:
Staff and the City Attorney have reviewed the draft Wayside Horn Agreement that the Burlington
Northern/Santa Fe Railroad sent to the City, The BNSF has requested that the City redline the
agreement and send it back to them for review, Staff anticipates that the agreement with the BNSF
may take up to 3 to 4 months to resolve and that the project may begin in July/August if no other
Issues come up,
Railroad Quiet Zone at Bunker Lake Boulevard:
Staff is currently working on a plan to submit to the ACHD and State Aid for the Railroad Quiet
Zone at Bunker Lake Boulevard, The plan should be completed in late spring/early summer, We
anticipated construction to occur in late summer, Dave McKenzie with SEH will assist the City with
the Federal Railroad Administration's requirements to create a Railroad Quiet Zone,
ACTION REOUIRED
This is an update on the status of Wayside Horns and Railroad Quiet Zone, No action is required at
this time,
Respectfully submitted,
~CJ 1?JJ
David D, Berk:~ - ~
@)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW,CJ.ANDOVER.MN.US
TO:
City Council & Park Commission
FROM:
Jim Dickinson, City Administrator
SUBJECT:
YMCA Water Safety Program
DATE:
March 6, 2007
INTRODUCTION
As part of the discussion of contributing to the Anoka Aquatic Center at the February 6th Council
meeting, the Council ask staff to approach the Andover YMCA to see if a program could be facilitated
where Andover residents that are not YMCA members could pay a member or discounted rate for swim
lessons if the City made a contribution of $4,000 to the Andover YMCA.
DISCUSSION
Based on conversation with the YMCA, they would welcome a program that would meet the needs of
Andover Non-members to their aquatic program,
The current YMCA non-member rate is $80 and the member rate is $20 for the Water Safety Program,
The YMCA would use the $4,000 to scholarship/discount Andover residents that are not members, This
would go hand in hand with one of the Y Partner critical factors: "Water Safety" - Provide water safety
for children, Based on discussions, the City contribution would discount the current non-member rate of
$80 for City of Andover residents to $50, the scholarship/discount would pay $30 and the Andover non-
member would pay the remaining $50,
The YMCA will put up a City of Andover Y Partner banner in recognition of the City of Andover
support ofY Partners and making a difference in the community through one of their critical issues
"Water Safety",
The YMCA would be tracking the individuals getting the scholarship/discount and would have those
statistics available for the City to review at the end of 2007, Also, if the City would want this to be a
sununer or all year round opportunity the YMCA could run sessions this summer just for the City of
Andover or open it up and place non-member residents through out the year until all of the dollars are
used,
ACTION REOUESTED
Approve the contribution to the Andover YMCA, with funding provided by the City General Fund,
dY
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Discuss March Council Workshop
DATE: February 20,2007
INTRODUCTION
At the February 27th Council workshop it was discussed that the Joint Meeting with the Planning
and Zoning Commission would be moved to the month of April. The Council is requested to
discuss the scheduled Special Council Workshop for the month of March (March 27th at 7:00pm)
and determine if the current time and proposed agenda items are appropriate,
DISCUSSION
Potential agenda items for a March workshop have been identified as follows:
1. Presentation of the Anoka County Law Enforcement Center
2. Discuss Open Space Referendum and Commission Creation
3, 2008-2012 Capital Improvement Plan Guidelines
4. 2008 Operating Budget Guidelines Discussion
5, Railroad Quiet ZonesIWay Side Horns Update
One item that has not been identified, but Council has indicated they would like in the near
future is a Council Goals Discussion, Should a separate meeting be scheduled in March or April
for this?
ACTION REQUIRED
Discuss the Council Workshop (March 27th at 7:00 pm), and determine whether the scheduled
time, date and proposed agenda is appropriate. .
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Administrator's Report
DATE: March 6, 2007
The City Administrator will give a brief verbal update on various items of interest to the City
Council and to the residents at the meeting, Listed below are a few areas of interest:
1, Administration & City Department Activities
2, Update on Development Activity
3, Update on Public Improvement Projects
4, Response to Previous Mayor/Council Input & Resident Forum
a, WiFi Feasibility Update
b. Solar Feasibility Update
c, Round Lake/Kelsey Park
d. Update on Trail along Hanson Blvd - 14Sth to 150th
e, Update on digital agenda packets
5, Meeting Reminders
6. Miscellaneous Projects
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made,
Q)r'a\~ .
DATE March 6. 2007
ITEIVISGlVEN TO THECI"I'l'COUNCII..
~ By-Law Changes for Fire Relief Association
~
PLEASE ADDRESS THESE ITEMSAT THIS MEETING OR PUT THEM ON .
THE NEXT AGENDA
. THANK YOU.
G:ISTAFF\RHONDAAIAGENDAICC L1ST.doc
ANDOVER FIREFIGHTERS'
Relief Association, Inc.
14034 Crosstown Blvd, NW
Andover, MN 55304
February 1,2007
Re: Bylaws Changes
Please fmd attached a proposed copy of the Relief Association Bylaws changes,
Changes have been made to:
Article II, Board of Trustees
Article IX clause c, Deferred Service Pensions
Article IX clause e, transfers to Individual Retirement Accounts
Article IX clause f, Purchase of Annuity Contracts
Article XII, Military Service,
The relief association members have approved these changes,
Highlights of the changes:
1, Adoption of changes to the makeup of the Board of Trustees to include one
elected official and elected official or appointed municipal official to be ex
official member,
2, Provide for deferred members accounts to be credited with actual income, less
expenses calculated from the actual earnings of the special fund investments,
3. Allow for the transfer of a service pension to be transferred to an IRA when
eligible to do so,
4, Allow for purchase of an annuity contract if requested by a retired member when
eligible to do so,
5. Allow for a firefighter who is on military leave from the fIre department to
receive service and pension credit while serving in the military,
Sincerely,
r?::: ~
Relief Association Trustee
Encl:
I, I Copy of proposed bylaw changes Rev J
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INe.
ARTICLE n
Board of Trustees
Section 1
The Board of Trustees shall be composed of the following: a President, a Vice-President,
a Secretary, a Treasurer, and two (2) general trustees, each of whom shall be elected for a
term as specified in this Article, or until a successor has been elected and qualified, at a
special or annual meeting of the Association from its members, and in addition, three
statutory ex officio members; the Chief of the Andover Fire Department, one elected
municipal official, and one elected or appointed municipal official who are annually
designated as representatives by the Andover City Council.
Section 2
At the first election following the adoption of these By-Laws, the two general trustees
shall be elected for terms of one year; the President and the Secretary shall be elected for
terms of two years; and the Vice-President and Treasurer shall be elected for terms of
three years. Thereafter, as their respective terms of office expire, two officers or general
trustees shall be elected for three-year terms at each annual meeting. If a vacancy occurs
during the term of office of any officer or general trustee, the remaining members of the
Board of Trustees shall elect a member of the association to serve for the unexpired term
of the vacated position,
Section 3
It shall be the duty of the Board of Trustees to prepare modes and plans for the safe and
profitable investment ofthe un-appropriated fimds of the association, and whenever loans
or investments are made, to investigate and pass on the securities offered and to attend to
the drawing and execution of the necessary papers. The Board of Trustees shall order an
audit of the books and accounts of the secretary and the treasurer annually, according to
the law, and shall submit a written report of the condition of the association to the
members at the annual meeting.
Section 4
The investment of the fimds of the association shall be in the exclusive control of the
Board of Trustees, in conformance with state statutes and subject to the approval of the
council of the City of Andover,
Section 5
The members of the Board of Trustees shall act as trustees with a fiduciary obligation to
the State of Minnesota, to the City of Andover, and to the members of the association.
Bylaw J (Proposed)
Page 2
February 2007
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE II
Board of Trustees
Section 1
The Board of Trustees shall be composed of the following: a President, a Vice-President,
a Secretary, a Treasurer, and two (2) general trustees, each of whom shall be elected for a
term as specified in this Article, or until a successor has been elected and qualified, at a
special or annual meeting of the Association from its members, and in addition, three
statutory ex officio members; the Chief ofthe Andover Fire Department, one elected
municipal official, and one elected or appointed municipal official who are annually
designated as representatives by the Andover City Council.
Section 2
At the first election following the adoption of these By-Laws, the two general trustees
shall pe elected for terms of one year; the President and the Secretary shall be elected for
terms of two years; and the Vice-President and Treasurer shall be elected for terms of
three years, Thereafter, as their respective terms of office expire, two officers or general
trustees shall be elected for three-year terms at each annual meeting. If a vacancy occurs
during the term of office of any officer or general trustee, the remaining members of the
Board of Trustees shall elect a member of the association to serve for the unexpired term
of the vacated position,
Section 3
It shall be the duty of the Board of Trustees to prepare modes and plans for the safe and
profitable investment of the un-appropriated funds of the association, and whenever loans
or investments are made, to investigate and pass on the securities offered and to attend to
the drawing and execution of the necessary papers. The Board of Trustees shall order an
audit of the books and accounts of the secretary and the treasurer annually, according to
the law, and shall submit a written report of the condition of the association to the
members at the annual meeting,
Section 4
The investment of the funds of the association shall be in the exclusive control of the
Board of Trustees, in conformance with state statutes and subject to the approval of the
council of the City of Andover,
Section 5
The members of the Board of Trustees shall act as trustees with a fiduciary obligation to
the State of Minnesota, to the City of Andover, and to the members of the association,
Bylaw J (Proposed)
Page 2
February 2007
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE II
Board of Trustees
Section 1
The Board of Trustees shall be composed of the following: a President, a Vice-President,
a Secretary, a Treasurer, and two (2) general trustees, each of whom shall be elected for a
term as specified in this Article, or until a successor has been elected and qualified, at a
special or annual meeting of the Association from its members, and in addition, three
statutory ex officio members; the Chief of the Andover Fire Department, one elected
municipal official, and one elected or appointed municipal official who are annually
designated as representatives by the Andover City CounciL
Section 2
At the first election following the adoption of these By-Laws, the two general trustees
shall be elected for terms of one year; the President and the Secretary shall be elected for
terms of two years; and the Vice-President and Treasurer shall be elected for terms of
three years, Thereafter, as their respective terms of office expire, two officers or general
trustees shall be elected for three-year terms at each annual meeting, If a vacancy occurs
during the term of office of any officer or general trustee, the remaining members of the
Board of Trustees shall elect a member of the association to serve for the unexpired term
of the vacated position,
Section 3
It shall be the duty of the Board of Trustees to prepare modes and plans for the safe and
profitable investment of the un-appropriated funds of the association, and whenever loans
or investments are made, to investigate and pass on the securities offered and to attend to
the drawing and execution of the necessary papers. The Board of Trustees shall order an
audit of the books and accounts of the secretary and the treasurer annually. according to
the law, and shall submit a wn1ten report of the condition of the association to the
members at the annual meeting.
Section 4
The investment of the funds of the association shall be in the exclusive control of the
Board of Trustees, in conformance with state statutes and subject to the approval of the
council of the City of Andover,
Section 5
The members of the Board of Trustees shall act as trustees with a fiduciary obligation to
the State of Minnesota, to the City of Andover, and to the members of the association,
Bylaw J (proposed)
Page 2
February 2007
Clause (c),
Clause (d).
Clause (e),
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE IX (CONT.)
Defen'ed service pension, A member of the association who meets all of
the requirements of clause (a) except for a item (i), the minimum age
requirement, who separates from active service prior to reaching the age
of 50 years shall be entitled to a deferred service pension to commence
upon his/her reaching the age of 50 years and upon his/her making a
valid written application therefore to the association. The association
shall pay interest on the fully vested and paltially vested deferred lump
sum service pension during the period of deferral. Each deferred
member's account shall be credited with the gains or losses at the rate
actually earned by the Association on the investment of special fund
assets less an equal share of administrative expenses, and a proportionate
share of investment expenses. Interest shall be compounded annually
based on calendar year balances. The deferred service pension shall be
governed by state and federal law, the articles of incorporation, and the
bylaws applicable on the date on which the member separated from
active service in the Fire Department and the association.
Partial Payment, This option is intended to give the retiree a portion of
their retirement payment as early as possible after they elect to retire. At
the option of a retiring member, the service pension provided for in
clause (b) shall be paid in two installments. The election of partial
payments shall be made by the retiring member in writing and filed with
the Secretary of the association no later than 30 days prior to the
commencement of payment of the service pension. The first payment
shall not exceed the vested balance in their account shown on the last
audited statement. The second payment shall be the remaining vested
for the final year of their pension eligibility. Both payments must be
made in the same calendar year,
Transfer to an individual retirement account (IRA). The Association
may at the written request of the applicable retiring member or,
following the death of the active member, at the written request of the
deceased member's surviving spouse. may directly transfer the eligible
member's retirement account to the requesting person's individual
retirement account under section 408(a) of the Federallntemal Revenue
Code as amended.
Bylaw J (proposed)
Page 14
February 2007
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE IX (CONT.)
Clause (t).
Purchase of annuity contracts. Upon written request of the retiring
member, the Association may purchase an annuity contract on behalf of
the person in an amount equal to the service pension otherwise payable
and in place of a direct payment to the person, The annuity contract
must be purchased from an insurance carrier licensed to do business in
the State of Minnesota, and meets all of the state requirements for
issuing annuities, The insurance carrier must have a good business
record in the state for at least 20 years.
Section 2 - Death Benefits
Upon the death of any member of the association who is in good standings at the time of
hislher death, the association shall pay the surviving spouse, if any, and if there is no
surviving spouse, to surviving child or children, if any, and if no child or children
survive, to the estate of such deceased member the balance of the member's account at
the date of payment.
Section 3
For purposes of computing benefits payable under Articles VITI and IX, a ''year of
service" shall be defined as a period of twelve full months of active duty in the Andover
Fire Department, beginning on the anniversary of the date when the individual became a
member of said Fire Department. If a member's period of active service is not
continuous, parts of years may be added together to compute full years.
Bylaw J (Proposed)
Page 15
February 2007
.
BY-LAWS
of the
ANDOVER FIREFIGHTERS'
RELIEF ASSOCIATION INC.
ARTICLE XII
Military Service
Section I - Authorization
Subject to limitations stated in this article, a firefighter who is absent from firefighting
service due to service in the uniformed services as defined in United States Code, title 38,
section 4303(13), may obtain service credit for the period ofunifonned service, not to
exceed five years, unless a longer period is required under United States Code, title 38,
section 4312,
Section 2 - Limitations
Clause (a). To be eligible for an investment return allocation under this section, the
firefighter must return to firefighting service with coverage by this relief
association or its successor upon discharge from service in the unifonned
service within the time frame required in United States Code, title 38,
section 4312(e).
Clause (b). An allocation of any fire state aid, any municipal contributions, any
transfers from the general fund, and any investment return is not authorized
if the firefighter separates from unifonned service with a dishonorable or
bad conduct discharge or under other than honorable conditions, Any
investment allocation is not authorized if the firefighter fails to provide
notice to the fire department that the individual is leaving to provide service
to the uniformed service, unless it is not feasible to provide that notice due
to the emergency nature of the situation,
Bylaw J (proposed)
Page 18
February 2007
(t':H" ~')
'4 i).V, _",'
( ,/) _I_--t/"/ CITY OF ANDOVER
\. .A. ./ 2007 Montbl Building Report
I
I
TO: Mayor and City Couneil
FROM: Don Olson
FEBRUARY
BmLDING PERMITS PermitJPlan Tax Total Valuation
7 Residential $ 22,787.59 $ 962.00 $ 23,749.59 $ 1,924,000.00
Single Family 6 18,690.06 779.00 19,469,06 1,558,000.00
Septic I 4,097.53 183.00 4,280.53 366,000.00
Townhome . - - -
I Additions 928.87 20.70 949.57 41,400.00
I Garages 695.56 14.00 709.56 28,000.00
6 Basement Finisbes 600.00 3,00 603.00 -
- Commercial Building - - - -
. Pole BldgsIBams - . - . -
. Sbeds . - . -
- Swimming Pools - . - .
- Cbimney/StovelFireplace - - - -
4 Structural Cbanges 139.75 2.50 142.25 3,500.00
I Porcbes 204.35 2,95 207.30 5,900.00
. Decks - - - -
. Gazebos - . - -
- Repair Fire Damage - - - .
9 Re-Roof 500.00 4.50 504.50 -
5 Siding 250,00 2.50 252.50 .
- Other . . - -
. Commercial Plumbing - - . .
- Commercial Heating - . - -
2 Commercial Fire Sprinkler 94.56 2.74 97.30 5,485.00
- Commercial Utilities - - - . -
. Commercial Grading - - . .
- I
36 Total Building Permits $ 26,200.68 $ 1,014.89 $ 27,215,57 $ 2,008,285.00
PERMITS PermitJPlan Tax Total Fees Collected
36 Building Permits $ 26,200.68 $ 1,014.89 $ 27,215,57
- . Ag Building - . . .
. Curb Cut - - -
I Demolition 100.00 . 100,00
- Fire Permits - - -
- Footing - - -
. Renewal - . .
. Moving - - -
22 Heating 1,150.00 11.00 1,161.00
13 Gas Fireplaces 650.00 6.50 656.50
16 Plumbing 1,655.00 8,00 1,663,00
5 Pumping 75.00 - 75,00
- Septic New - - -
- Septic Repair - . .
6 Sewer Hook-Up 150,00 - 150.00
6 Water Meter 300.00 - 300.00
- Sewer Cbange Over/Repair . - -
- Water Cbange Over - - -
6 Sac Retainage Fee 100,50 - 100.50
6 Sewer Admin. Fee 90.00 - 90.00
7 Certificate of Occupancy 70,00 - 70.00
7 License Verification Fee 35.00 - 35.00
- Reinspection Fee . - -
4 ConlIactor License 200,00 I - 200.00
- Rental License I . - -
. Health Authority . - -
- -
135 TOTALS $ 30,776.18 $ 1,040.39 $ 31,816.57 $ 2,008,285.00
;.
Total Number of Homes YrD 2007 12
Total Number of Homes YrD 2006 25
Total Valuation YrDI I 2007 $ 3,450,236.80
Total Valuation YrDI I 2006 $ 4,883,521.00
Total Building Department Revenue YrD 2007 $ 56,895.59
Total Building Department Revenue YrD 2006 $ 95,396. I 9
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US
TO: Mayor & Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Items for March 6, 2007 City Council Meeting
DATE: March 6, 2007
The City Council is requested to receive the following supplemental information,
Consent Items
Item #7, Award Bid/07-4/2007 Seal Coating (Supplemental) - Engineering
CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US
CC: Jim Dickinson, City Administrator
TO: Mayor and Council Members
FROM: David D. Berkowitz, City Engineer
SUBJECT: Award Bid/07-4/2007 Sealing Coating (Supplemental) - Engineering
DATE: March 6, 2007
INTRODUCTION
The City Council is requested to receive bids and award the contract for Project 07-4 to Allied
Blacktop for the 2007 Seal Coating Program,
DISCUSSION
The street seal coating program is an effective and cost efficient means to prolong the life ofthe
City's street infrastructure. The seal coat program has been administered for ten years and is one
tool currently utilized to protect and prolong this investment.
The City of Coon Rapids bid the proj ect on Friday, March 2, 2007. Coon Rapids will administer
the bids and contract through the Joint Powers Agreement.
The project was bid as one large project which included many different components such as seal
coat, crack seal, street sweeping and pavement markings. The Cities included in the program are
Andover, Brooklyn Center, Columbia Heights, Coon Rapids, Fridley and Ham Lake. Andover's
portion ofthe project was for seal coat only, The final bid results for Andover are as follows:
Contractor
Allied Blacktop Company
Pearson Brothers
AstechSurface Tech,
Andover's Portion
$219,200,00
$254,864,00
$287,200,00
$230,000,00
Engineer's Estimate
BUDGET IMPACT
The 2007 Seal Coat project has been identified in the City's Capital Improvement Plan, Funding
for this project will be from the Seal Coat portion of the Road & Bridge Fund and the
Construction Seal Coat Fund,
Mayor and Council Members
March 6, 2007
Page 2 of2
ACTION REOUIRED
The City Council is requested to approve the resolution accepting bids and awarding Andover's
portion ofthe contract to Allied Blacktop in the amount of $219,200,00 for the improvement of
Project 07-4, 2007 Seal Coating,
Respectfully submitted,
~Q~
David D, Berkowitz
Attachments: City of Andover Bid Tab~ Resolutio/
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO,
MOTION by Council member to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO, 07-4 FOR 2007 SEAL COATING,
WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No.
025-07 , dated Februarv 20, 2007, bids were received, opened and tabulated
according to law with results as follows:
Allied Blacktop Company
Pearson Brothers
Astech Surface Tech.
$219,200,00
$254,864.00
$287,200,00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover
to hereby accept the bids as shown to indicate Allied Blacktop as being the apparent low
bidder,
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter
into a contract with Allied Blacktop in the amount of $219,200,00 for construction of the
improvements; and notify the City of Coon Rapid that the City of Andover is in concurrence
with the award,
MOTION seconded by Council member
City Council at a reQular meeting this 6th
Council members
of the resolution, and Council members
against, whereupon said resolution was declared passed.
and adopted by the
day of March , 2007 , with
voting in favor
voting
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Victoria Volk - City Clerk
.t
ANDOVER CITY COUNCIL
2007
CONTRACT DEPUTY INTRODUCTION
A-DAY SHIFT 0630-1500
DEPUTY KEVIN IVORY: HAS WORKED AS A PATROL DEPUTY FOR 14
YEARS AND IN THE ANDOVER CONTRACT FOR THE PAST SEVERAL YEARS.
DEPUTY IVORY IS A FORMER F.To., FORMER BIKE PATROL AND
CURRENTLY PARTICIPATES AS A MEMBER OF THE SPECIAL OPERATIONS
TRAILER SETUP TEAM
DEPUTY JIM DUSSL: WHO IS NOT PRESENT THIS EVENING, HAS
WORKED AS A PATROL DEPUTY FOR 11 YEARS. DEPUTY DUSSL
PREVIOUSLY SERVED AS A LIAISON DEPUTY TO OAKVIEW MIDDLE .
SCHOOL AND ANDOVER HIGH SCHOOL. HE IS A USE OF FORCE
INSTRUCTOR AND A MEMBER OF THE DIVE TEAM
DEPUTY TRA VIS WOLD: WHO IS NOT PRESENT THIS EVENING, HAS
WORKEDASAPATROLDEPUTYFOR 11/2 YEARSAND WASRECENTLY
ASSIGNED TO THE ANDOVER DAYSHIFT CONTRACT
DAY-POWER SHIFT: 1030-1900
DEPUTY BOB ELMER: HAS WORKED AS A PATROL DEPUTY FOR 15
YEARS, SERVING MANY OF THOSE YEARS IN THE ANDOVER CONTRACT.
BOB IS A FORMER FTo.
DEPUTY BREK LARSON: HAS WORKED AS A PATROL DEPUTY FOR 8
YEARS DEPUTY LARSON HAS SERVED IN THE COURT SECURITY UNIT.
BREK IS A SNIPER ON THE SWAT TEAM, A WEAPONS ARMORER AND A
TEAM LEADER ON THE HONOR GUARD,
B-AFTERNOON SHIFT: 1430-2300
DEPUTY JUSTIN MILLER: HAS WORKED AS A PATROL DEPUTY FOR 4
YEARS DEPUTY MILLER HAS SERVED IN THE COURT SECURITY UNIT AND
A FORMER C.S 0.
DEPUTY JON ESSIG: HAS WORKED AS A PATROL DEPUTY FOR 5 YEARS
AND HAS SEVERAL YEARS PRIOR EXPERIENCE AS AN ANOKA CITY
POLICE OFFICER, DEPUTY ESSIG IS ALSO A FORMER C.So. AND IS
CURRENTLY ON THE DIVE TEAM, AN F. T. 0. AND INVOL VED WITH THE
CRIME WATCH PROGRAM
DEPUTY DEREK SCHULDT: HAS WORKED AS A PATROL DEPUTY FOR 4
YEARS DEPUTY SCHULDT HAS SERVED IN THE COURT SECURITY UNIT,
HE IS A FIREARMS INSTRUCTOR AND AN EXPLORER ADVISOR,
NIGHT:'POWER SHIFT: 1900-0330
DEPUTY BRENT ERICKSON: HAS WORKED AS A DEPUTY FOR 5 YEARS
DEPUTY ERICKSON IS ON THE SWAT TEAM, IS A FIREARMS INSTRUCTOR,
FTo. AND EXPLORER ADVISOR,
DEPUTY ANTHONY MENDOZA: HAS WORKED AS A PATROL DEPUTY
FOR OVER 2 YEARS AND HAS SERVED IN THE COURT SECURITY UNIT
DEPUTY BRETT FROSLEE: HAS WORKED AS A PATROL DEPUTY FOR 7
YEARS DEPUTY FROSLEE IS A USE OF FORCE AND FIREARMS
INSTRUCTOR. HE IS ALSO A MEMBER OF THE DIVE TEAM AND SPECIAL
OPERATIONS TRAILER SET UP TEAM
C-NIGHT SHIFT: 2230-0700
DEPUTY JIM DUDGEON: HAS WORKED AS A PATROL DEPUTY FOR 8
YEARS DEPUTY DUDGEON PREVIOUSLY SERVED AS A LIAISON TO
ANDOVER HIGH SCHOOL. HE IS ALSO A DRUG RECOGNITION EXPERT
FOR D. UI. ENFORCEMENT
DEPUTY CHRIS JOHNSON: HAS WORKED AS A PATROL DEPUTY FOR 8
YEARS DEPUTY JOHNSON ISA SWATTEAMNEGOTIATOR, FTo.,
FIREARMS AND USE OF FORCE INSTRUCTOR,
DEPUTY ANDY KNOTZ: HAS WORKED ASA PATROL DEPUTY FOR 8
YEARS DEPUTY KNOTZ PREVIOUSLY SERVED AS A P ATOL DIVISION
INVESTIGATOR AND IS AN FTo.
LIAISON ASSIGNMENT
DEPUTY MIKE WAHL: HAS WORKED AS A PATROL DEPUTY FOR 6 YEARS.
HE IS CURRENTLY ASSIGNED AS A LIAISON TO ANDOVER HIGH SCHOOL.
HE IS ALSO A MEMBER OF THE HONOR GUARD.
DEPUTY ROSS LORINSOR: WHO IS NOT PRESENT TONIGHT, HAS
WORKED AS A PATROL DEPUTY FOR OVER 3 YEARS. HE IS ASSIGNED AS A
LIAISON TO OAKVIEW MIDDLE SCHOOL. HE IS A USE OF FORCE
INSTRUCTOR AND A SPECIAL OLYMPICS LA W ENFORCEMENT EVENT
COORDINATOR.
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