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Home My WebLink AboutCC January 16, 2007 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, January 16, 2007 Call to Order-7:00 p.m. Special Presentation - Allina, Anoka County Sheriff, Fire Dept. Acknowledge Commission Members' Service Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (1/2/07) Consent Items 2. Approve Payment of Claims/Bond Payments - Finance 3. Approve 2006 Pay Equity Compliance Report - Administration 4. Approve Quote/Authorize Expenditure for Robotic Total Station - Finance/Engineering Discussion Items 5. Receive Anoka County Sheriff's Department Monthly Report - Sheriff 6, Call for Sale of Bonds - Finance 7, Hold Public Hearing/Order Plans & Specs/07-2/2007 Overlays - Engineering 8. Public Hearing/Consider Conditional Use PermitlMining Permit/2748 161 st Avenue NW - Planning Staff Items 9. Reschedule February 20,2007 Meeting - Clerk 10. Schedule February Workshop - Administration 11. Schedule EDA Meeting - Administration 12. Public Works/City Council Workshop -Public Works 13. Administrator's Report - Administration Mayor/Council Input Adjournment DATE January 16. 2007 ITEMS GIVEN TO THE CITY COUNCIL ~ December 2006 Monthly Building Report PLEASE ADDRE$S..THESE.iITEMS.AT THIS1IIIEETINGOR...POTTHEMON THE NEXTAGENDA~ THANKYOU. G:\STAFF\RHONDAAIAGENDA\CC L1ST.doc CITY OF ANDOVER 2006 Monthl BuildinJli Report I I TO: Mayor and City Council FROM: Don Olson . DECEMBER BUILDING PERMITS PermitIPlan Tax Total Valnation 3 Residential $ 7,694.07 $ 300.00 $ 7,994.07 $ 600,000.00 Single Family 2 4,797.74 182.00 4,979.74 364,000.00 Septic 1 2,896.33 118.00 3,014.33 236,000.00 Townhome - - - - - 1 Additions 495.41 9.25 504.66 18,500.00 - Garages - - - - 3 Basement Finishes 300.00 1.50 301.50 - - Commercial Building - - - - - Pole BldgsIBams - - - - - Sheds - - - - - Swimming Pools - - - - - Chimney/StovelFireplace - - - - 5 Structural Changes 654.99 12.36 667.35 23,212.00 1 Porches 467.69 8.65 476.34 17,300.00 - Decks - - - - - Gazebos - - - - - Repair Fire Damage - - - - 30 Re-Roof 1,550.00 15.00 1,565.00 - 16 Siding 800.00 8.00 808.00 - 2 Other 471.70 13.90 485.60 27,800,00 1 Commercial Plumbing 299.06 5.00 . 304.06 10,000.00 1 Commercial Heating 146.25 3,72 149.97 7,450.00 2 Commercial Fire Sprinkler 1,463.44 22.62 1,486.06 45,236.00 - Commercial Utilities - - - - - Commercial Grading - - - - I 65 Total Building Permits $ 14,342.61 $ 400.00 $ 14,742.61 $ 749,498;00 PERMITS PermitIPlan Tax Total Fees Collected 65 Building Permits $ 14,342.61 $ 400.00 $ 14,742.61 - Ag Building - - - - Curb Cut - - - - Demolition - - - - Fire Permits - - - - Footing - - - - Renewal - - - - Moving - - - 46 Heating 2,540.00 23.00 2,563.00 13 Gas Fireplaces 650.00 6.50 656.50 20 Plumbing 1,190,00 10.00 1,200.00 194 Pumping 2,910.00 - 2,910.00 - Septic New - - - 3 Septic Repair 150.00 1.50 151.50 2 Sewer Hook-Up 50.00 - 50.00 2 Water Meter 100.00 - 100.00 - Sewer Change OverlRepair - - - - Water Change Over - - - 2 Sac Retainage Fee 31.00 - 31.00 2 Sewer Admin. Fee 30.00 - 30.00 3 Certificate of Occupancy 30.00 - 30.00 3 License Verification Fee 15.00 - 15.00 - Reinspection Fee - - . - 80 Contractor License 4,000.00 - 4,000.00 - Rental License I - - - - Health Authority - - . - 435 TOTALS $ 26,038.61 $ 441.00 $ 26,479.61 $ 749,498.00 , Total Number or Homes YfD 2006 153 Total Number or Homes YfD 2005 ... 226 Total Valuation YfD I 2006 $ 32,017,010.48 Total Valuation YfD I 2005 $ 48,817,502.88 Total Building Department Revenue YfD 2006 $ 721,930.17 Total Building Department Revenue YfD 2005 $ 926,890.22 " 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, January 16, 2007 Call to Order-7:00 p,m. Special Presentation - Allina, Anoka County Sheriff, Fire Dept. Acknowledge Commission Members' Service Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (1/2/07) Consent Items 2. Approve Payment of ClaimslBond Payments - Finance 3. Approve 2006 Pay Equity Compliance Report - Administration 4. Approve Quote/Authorize Expenditure for Robotic Total Station - Finance/Engineering Discussion Items 5. Receive Anoka County Sheriff's Department Monthly Report - Sheriff 6. Call for Sale of Bonds - Finance 7. Hold Public Hearing/Order Plans & Specs/07-2/2007 Overlays - Engineering 8. Public Hearing/Consider Conditional Use Permit/Mining Pennit/2748 161 5t Avenue NW - Planning Staff Items 9. Reschedule February 20,2007 Meeting - Clerk 10. Schedule February Workshop - Administration II. Schedule EDA Meeting - Administration 12. Public Works/City Council Workshop - Public Works 13. Administrator's Report - Administration Mayor/Council Input Adjournment 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Dan Winkel, Fire Chief ...b. uJ. FROM: SUBJECT: Presentation to a resident who performed a heroic act DATE: January 16, 2007 INTRODUCTION On November 25,2006 a call was put out to emergency services that a female was choking at a residence in Andover. The Sheriff's Deputies, Fire/Rescue and Allina Medical all responded to assist, DISCUSSION The first arriving sheriff's deputy was informed that the patient already had the blockage removed and seemed to be doing better. The deputy began to administer oxygen to assist the patient with her breathing as the other responding units were slowed or cancelled, Due to the commotion on the scene that day it was not immediately known to emergency responders that 10 year old Brenna Croal had performed the Heimlich maneuver on her grandmother, thus, saving her life, It was later discovered that this heroic effort had taken place and it is with great pleasure and an honor that staff from Allina Medical, Anoka County Sheriff's and Andover Fire are here to present awards to Brenna for her unselfish acts of heroism. BUDGET IMPACT There is no budget impact associated with this item, RECOMMENDATION Staff is requesting that the Mayor and City Council acknowledge Brenna Croal for her very unselfish act of heroism in saving her grandmother's life. The. Mayor and Fire Chief are asked to sign the certificate awarded to Brenna Croal for her actions on November 25, 2006. ,b::~~ Dan Winkel, Fire Chief 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Approval of Minutes DATE: January 16,2007 INTRODUCTION The following minutes were provided by TimeSaver Secretarial Service for approval by the City Council: January 2, 2007 Regular Meeting DISCUSSION Copies of the minutes are attached for your review. ACTION REOUIRED The City Council is requested to approve the above minutes. Respectfully submitted, ~. tJ../I- Vicki V olk City Clerk (9 Regular Andover City Council Meeting Minutes - January 2, 2007 Page 8 1 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JANUARY 2,2007 2 TABLE OF CONTENTS 3 4 PLEDGE OF ALLEGIENCE..................................................................................................... 1 5 OATH OF OFFICE - NEWLY ELECTED OFFICIALS.......................................................... 1 6 RESIDENT FORUM ................................................,................................................................ 1 7 APPROVAL OF MI.N1JTES......................................................................................................2 8 AGENDA APPROV AL.............................................,...............................................................3 9 CONSENT ITEMS 10 Approve Payment of Claims ..................,............................................................................. 3 11 Adopt Code Amendment/Sewage Tank Size Change (Ord. 338)........................................ 3 12 Resolution ROO 1-07 accepting Feasibility Report/Order Public Hearing/06- 37/161 sl 13 Avenue NW & Crane Street NW/Intersection Improvements ........................................ 3 14 Schedule Planning, Parks and Recreation Commission Interviews..................................... 3 15 Approve Raffle Permit Application/Anoka Area Chamber of Commerce ..........................3 16 Approve 2007 Animal Control Contract.............................................................................. 3 17 Approve Raftle Permit Application/MN Deer Hunters Association ................................... 3 18 Approve Sale of TaX Forfeited Parcel.................................................................................. 3 19 Approve On-Sale 3.2% Malt Liquor License/Tasty Pizza................................................... 3 20 Authorize RFP/Sunshine Park Concessions ........................................................................ 3 21 APPROVE OFFICIAL DEPOSITORIES AND BANKS (Res. R002-07)................................ 3 22 DESIGNATE OFFICIAL NEWSP APER.................................................................................. 3 23 APPOINT ACTING MA YOR................................................................................................... 4 24 APPOINT STANDING COMMITTEES ..................................................................................4 25 DENIAL OF CONDITIONAL USE PERMIT/OUTDOOR STORAGE/13533 JAY STREET 26 (CONTINUTED) (Res. R003-07) 27 Motion to Deny .....................................................................................................................4 28 DISCUSS 2007 CDBG APPLICATION (CONTINUED) (Res. R004-07)............................... 5 29 SCfIEDULE EDA MEETING...................................................................................................5 30 ADMINISTRATOR REPORT ..................................................................................................6 31 MAYOR/COUNCIL INPUT 32 Hanson Boulevard 2007 Closure .......................................................................................... 6 33 Outside Ice Rinks .................................................................................................................. 7 34 ADJOURNMENT...................................................................................................................... 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 REGULAR ANDOVER CITY COUNCIL MEETING - JANUARY 2,2007 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, January 2, 2007, 7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Don Jacobson, Mike Knight, Ken Orttel, Julie Trude None City Attorney, William Hawkins City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others PLEDGE OF ALLEGIANCE OATH OF OFFICE - NEWLY ELECTED OFFICIALS Mayor. Gamache and Councilmember Trude read the Oath of Office. Councilmember Jacobson read an Affirmation for his appointment. RESIDENT FORUM Mr. Edsel Wicklund and Mrs. Eulalie Wicklund - wondered when they will be able to open up the service window in the Post Office in Andover. He stated they sent in a form to the Postal Authority and were told if the City Council were to send a letter requesting the Postal Window be opened that would make a huge difference and may get the window opened. Councilmember Knight agreed and stated we are the only city in the State with 30,000 residents that does not have a post office. Mrs. Wicklund felt it is embarrassing to have to tell people that they do not have a post office except at the gas station. Motion by Knight, Seconded by Jacobson, to request the City Administrator send a letter to the Postal Authority requesting the window be opened in the Andover Post Office. Councilmember Jacobson stated they have already requested this. Councilmember Trude stated they have already passed a resolution and forwarded it to their Representatives. Regular Andover City Council Meeting Minutes - January 2, 2007 Page 2 1 2 Motion carried unanimously. 3 4 Councilmember Trude stated she has received emails from the Postal Union and they have been 5 working on this too because they do not feel that non-postal workers should be providing this 6 servIce. 7 8 Mr. Winslow Holasek suggested they send something to the U.S. Senator or Representatives 9 because he felt they had more clout than the Council. 10 11 12 APPROVAL OF MINUTES 13 14 November 28,2006, Workshop Meeting: Correct as amended. 15 16 Councilmember Jacobson stated on page four, about the middle of the page, it says "Councilmember 17 Jacobson stated the consensus is to allow sixteen and one half feet" He thought that should be one 18 hundred-sixteen and one half. Mr. Neumeister stated this is correct. 19 20 Councilmember Jacobson stated on page six, middle of the page, under the CIP update, it says 21 "Councilmember Jacobson asked if they could free up some equipment money to cover the wayside 22 horn." Councilmember Trude indicated that is correct. 23 24 Councilmember Trude stated she noticed the other change was not made when they were talking 25 about the CIP on page 6, Councilmember Knight recommended restrooms be added to the Andover 26 Baseball Complex Park". 27 28 December 19, 2006, Regular Meeting: Correct as amended. 29 30 Councilmember Jacobson stated on the first page, at the very bottom, it starts "Businesses and 31 neighborhoods to more than three acres". He thought it should read "more than 2.5 acres or less." 32 Councilmember Trude stated this is exactly what she asked, is the history of their ordinance. Their 33 ordinance limits businesses and neighborhoods to 3 acres or more and she wanted to know why the 34 minutes were edited so that discussion was not in there. 35 36 Councilmember Trude stated on page 11, she thought the motion should be "to adopt the attached 37 fee ordinance for 2007 as amended". The discussion covers the items to be amended. 38 39 Councilmember Jacobson stated on page 7, second paragraph, "...not leave the dumpsters on the 40 remote site". 41 42 Motion by Jacobson, Seconded by Trude, approval of Minutes as indicated above. Motion carried 43 unanimously. 44 Regular Andover City Council Meeting Minutes - January 2, 2007 Page 3 Councilmember Jacobson wondered if the secretary could print the minutes up with Attorney Views which nmnber the lines, Mr. Dickinson indicated he would bring this up with the City Clerk who prints the minutes out for the Council. I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 AGENDA APPROVAL Motion by Trude, Seconded by Orttel, to approve the Agenda as amended above. Motion carried unanimously. CONSENT ITEMS Item 2 Item 3 Item 4 Item 5 Item 6 Item 7 Item 8 Item 9 Item 10 Item 11 Approval of Claims Adopt Code Amendment/Sewage Tank Size Change (Ord. No. 338) Accept Feasibility Report/Order Public Hearing/06- 37/161 51 Avenue NW & Crane Street NW!Intersection Improvements (See Resolution ROO 1-07) Schedule Planning, Parks and Recreation Commission Interviews Approve Raffle Permit Application! Anoka Area Chamber of Commerce Approve 2007 Animal Control Contract Approve Raffle Permit ApplicationfMN Deer Hunters Association Approve Sale of Tax Forfeited Parcel Approve On-Sale 3.2% Malt Liquor License/Tasty Pizza Authorize RFP/Sunshine Park Concessions Motion by Trude, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. APPROVE OFFICIAL DEPOSITORIES AND BANKS Each year the City Council is required by state law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual as the approval authority for collateral transactions. Motion by Jacobson, Seconded by Knight, to approve the attached resolution that designates depositories for City funds and designates the City Administrator of the City of Andover as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. Motion carried unanimously. (Res. R002-07) DESIGNATE OFFICIAL NEWSPAPER Motion by Trude, Seconded by Knight, to designate the Anoka County Union as the official Regular Andover City Council Meeting Minutes - January 2, 2007 Page 4 1 newspaper for 2007. 2 3 Councilmember Jacobson wondered if there is a problem with them transferring everything to the 4 paper electronically rather than another way because it is cheaper to do it electronically. Mr. 5 Dickinson stated they generally do but there are some things they do fax over. 6 7 Motion carried unanimously. 8 9 Councilmember Trude noted they also produce the City Newsletter and do a very nice job with that. 10 Mayor Gamache stated they are also reasonably priced if anyone is looking to get a subscription. 11 12 13 APPOINT ACTING MAYOR 14 15 Mayor Gamache appointed Councilmember Orttel as Acting Mayor if he is willing to accept. 16 Councilmember Orttel stated he would accept. 17 18 Motion by Trude, Seconded by Jacobson, to appoint Councilmember Orttel as Acting Mayor for 19 2007 based upon the Mayor's recommendation. Motion carried unanimously. 20 21 22 APPOINT STANDING COMMITTEES 23 24 Each year Standing Committees are appointed based upon the recommendation of the Mayor. 25 26 Motion by Jacobson, Seconded by Knight, to appoint Councilmember Knight and Councilmember 27 Orttel to the Public Work Committee with Councilmember Orttel as Chair and to appoint 28 Councilmember Trude and Councilmember Jacobson to the Newsletter Committee with 29 Councilmember Jacobson as Chair. Motion carried unanimously. 30 31 32 DENIAL OF CONDITIONAL USE PERMIT/OUTDOOR STORAGE/13533 JAY STREET 33 (CONTINUED) 34 35 The Council reviewed this item at the December 19th meeting and requested a resolution of denial be 36 prepared. 37 38 Motion by Jacobson, Seconded by Knight, to approve the attached resolution of denial. Motion 39 carried unanimously. (Res. R003-07) 40 41 42 DISCUSS 2007 CDBG APPLICATION (CONTINUED) 43 44 Staffhas received additional information from Anoka County concerning the potential application Regular Andover City Council Meeting Minutes - January 2, 2007 Page 5 1 discussed by the Council at the December 19, 2006 meeting. It is important to note that funding is 2 limited and the application process is very competitive, even among well-established programs that 3 serve extremely low income families and individuals throughout Anoka County. 4 5 Mr. Neumeister noted they investigated four areas of concern and the rental rehabilitation has the 6 best chance of getting funding. The County felt the public accessibility projects for trails and 7 sidewalks would not get funding because that is a low priority project and would not be supported. 8 The Senior Coordinator position was also -discussed and because there are programs already run 9 through the Senior Center and YMCA, those services would be in competition with all the other 10 publicly funded agencies and would probably not get much support at the County level. As far as the 11 additional funding for planning, working with the Community Development Block Grant to fund 12 their Comprehensive Planning effort, the County indicated they received planning dollars last year 13 and that most likely they would not receive that allocation again this year. They did suggest one 14 other area of concern that could be investigated which is the elimination of commercial, industrial, 15 slum and blight but staff did not feel they would be able to find a project that would fit their criteria. 16 17 Mr. Neumeister stated they prepared a resolution that follows through on the Housing Rehabilitation 18 Revolving Loan Program in the amount of $50,000. 19 20 Councilmember Trude thought they should go with an application where they can get the funds. She 21 thought seniors are moving into Andover because ofthetownhomes and condos being built and she 22 thought they need to get some information out to them regarding activities in the City. 23 24 Motion by Trude, Seconded by Jacobson, to approve the attached resolution authorizing the selected 25 CDBG application(s). Motion carried unanimously. (Res. R004-07) 26 27 28 SCHEDULE EDA MEETING 29 30 Motion by Jacobson, Seconded by Trude, to schedule an EDA meeting at 6:00 p.m. before the 31 January 16, 2007 City Council meeting. Motion carried unanimously. 32 33 34 ADMINISTRATOR REPORT 35 36 City Administrator Dickinson updated the Council on Administration & City department 37 activities, meeting reminders, local Board of Appeal and Equalization training and miscellaneous 38 projects. 39 40 City Engineer Berkowitz updated the Council on road improvements projects in the City. 41 42 Community Development Director Neumeister updated the Council on Development Activity in 43 the City. 44 Regular Andover City Council Meeting Minutes - January 2, 2007 Page 6 1 2 MAYOR/COUNCIL INPUT 3 4 (Hanson Boulevard 2007 Closure) - Councilmember Jacobson stated with the Hanson closure 5 coming up and the detours, they had asked the Highway Department to get them something for their 6 newsletter and the response was the Highway Department could not do it at this time. He wondered 7 if there is some reason why the Highway Department would be so overworked that they cannot get 8 them any information for the newsletter. Mr. Berkowitz stated he sat down the Highway Department 9 and someone from their office thought this could be done so they were anticipating that was going to 10 happen and then when it came to the deadline, the Highway Department said that they could not do 11 it. He stated Mr. Dickinson and he have been working to have it available for the March newsletter. 12 13 Councilmember Knight stated this is the first time he heard they are closing all four points of Hanson 14 and Highway 10. He thought they were just going to close Hanson but he understands Highway 10 is 15 going to be closed. Mr. Berkowitz indicated Highway 10 will be open but the ramps from Hanson 16 will be closed. 17 18 Councilmember Jacobson stated the Highway Department has many months of planning and they 19 must know what the detours are going to be and now they know what the times are so he did not see 20 why they could not put together something for their newsletter so the residents know how to get 21 around. Mr. Berkowitz stated the Highway Department wants people to be directed to their website 22 with up-to-date information that is being updated more often now that it is getting closer to the time. 23 24 Councilmember Knight wondered if the Highway Department has temporary lights that could be put 25 up in high congestion detour areas. 26 27 Mr. Berkowitz stated the timing for the single point diamond interchange at Hanson and Highway 28 10, the bridge is to go down in March and the construction of Hanson will begin when the frost 29 comes out of the ground in April. He stated staff still has time to get somet:hillg in the newsletter in 30 March. 31 32 Councilmember Knight thought it would be nice if they could get something in the Tribune North on 33 Wednesday. 34 35 (Outside Ice Rinks) - Mayor Gamache noticed there have been calls to the Public Works Department 36 with complaints of outdoor rinks being closed. They only close them when it becomes a dangerous 37 situation where people could get hurt on the ice and he thought this was commendable of the Parks 38 Department and they are doing a fantastic job of trying to keep the ice open. 39 40 41 Motion by Knight, Seconded by Orttel, to adjourn. Motion carried unanimously. The meeting 42 adjourned at 7:50 p.m. 43 44 Respectfully submitted, Regular Andover City Council Meeting Minutes - January 2, 2007 Page 7 1 2 Susan Osbeck, Recording Secretary 3 @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: January 16,2007 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $595,541.73 on disbursement edit list #1 dated 01/16/07 will be issued and released upon approval. ' Debt service payments totaling $4,454,981.63 will be issued and released on 02/01/07 upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUlRED The Andover City Council is requested to approve total claims in the amount of $5,050,523.36. Please note that Council Meeting minutes will be used as documented approval. ";7P Lee Brezinka Attachments: Debt Service Payment List Edit Lists CITY OF ANDOVER Debt Service Payments Due February 1, 2007 Principal Interest Total General Obligation Revenue Bonds 2002 G.O. Water Revenue Bonds $ 345,000.00 $ 203,263.75 $ 548,263.75 2004 EDA Public Facility Lease Revenue Bonds 185,000.00 481,068.13 666,068.13 Improvement Bonds 2005A G.O. Improvement Bonds - 59,286.25 59,286.25 Tax Increment Bonds 2003B Tax Increment Refunding Bonds - 10,960.00 10,960.00 20046 Tax Increment Refunding Bonds 490,000.00 51,762.50 541,762.50 Certificates of Indebtedness 2005B G.O. Equipment Certificate 60,000.00 1,755.00 61,755.00 2006B G.O. Equipment Certificate - 12,092.09 12,092.09 Capital Improvement Bonds 2004A Capital Improvement Bonds 240,000.00 55,033.75 295,033.75 2005B Capital Improvement Bonds 110,000.00 5,075.00 115,075.00 Permanent Improvement Revolving Bonds 2001A FIR Bonds 1,075,000.00 21,500.00 1,096,500.00 2003A FIR Bonds 750,000.00 35,002.50 785,002.50 2006A FIR Bonds - 66,033.91 66,033.91 State Aid Bonds 2001 B State Aid Street Bonds 150,000.00 47,148.75 197,148.75 $ 3,405,000.00 $ 1,049,981.63 $ 4,454,981.63 .---- ~. .... <Il ..... ....:l (1)4-< ....... 0 ~J: ~-r; ~ Q) ..s:: CZlU "'S l-< ::sE o ;:l o S' o 0 <t:U 2: I>. 00 N N r-- o o ~ '" - 0- "" tEO .CJoO i..:: .E o = r/) 'C ::>1>. ~ I>. 0 0 0 0 0 z z z z Z -t:i -t:i -t:i -t:i -t:i .. 0 0 0 0 0 ... :g :g :g :g :g = = &j = = = ~ W W W W ~ ::t ::t ::t ::t ::t ~ ~ ~ ~ U ~ < .. .. ..Cl e ::I Z .,., .,., Q;~~ "NN ="'''' o , , ::s00 0'''' 0 ON'" "'-- ~"r" ,,-- ]~:2 UOO N:2== diooo U~("f"lr<"l 5"9\0\0 ::1000 0"000 Q.) 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'" = .. .. ~ .. ~ .. .. ,Q 5 = Z - '" '" -< ~ '" ~ - = .. 5 ~ '" =- - ""V> = r-; = = ... 5 "l -< V> "" V> = oS! - c:. 0;: '" '" .. ~ ~ " ..0) =..0 ~~ ... 0 " .... 0) 0) ..0..0 ~ ~ <sz taca --0 e::E-< ~ ~ 00 N N = Z .. '" 0= 1: ... .... o o S - - - o ~ - '" :::l """' o o .... ~ ~ 0) ..0 U .... 0) :; Q. e o U ~ CITY OF NDOVE G) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: James Dickinson, City Administrator TO: Mayor and Councilmembers FROM: Dana Peitso, Human Resources Manager SUBJECT: Approve 2006 Pay Equity Compliance Report DATE: January 16, 2007 INTRODUCTION: The Andover City Council is requested to review the attached Pay Equity Compliance Reporto DISCUSSION: The Minnesota Department of Employee Relations requires the City of Andover to comply with the 1984 Local Government Pay Equity Act. The last report that the City of Andover was required to file was in 20020 The City is required to file information for the year ending December 31, 20060 All required information for the City has been filed with the Department of Employee Relations and tentative results have indicated that the City of Andover is in compliance with the Pay Equity requirementso The results of the Pay Equity Analysis are enclosed for your review and referenceo ACTION REOUESTED Please approve the attached Pay Equity Compliance Report for 20060 Respectfully submitted, ~~~ Dana Peitso Compliance Report Jurisdiction: City of Andover 01/05/2007 Contact: Dana Peitso Phone: (763) 755-5100 Human Resources Manager Insurance Added? Y Job Evaluation System Used: State Job Match The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity Report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the guidebook. 10 GENERAL JOB CLASS INFORMATION Male Classes Female Classes # Job Classes # Employees Avg. Max Monthly Pay per Employee 22 50 $4,618.18 12 23 $3,465.82 II. STATISTICAL ANALYSIS TEST A. UNDERPAYMENT RATIO = 177.3 * a. # at or above Predicted Pay b. # Below Predicted Pay c. TOTAL Balanced All Job Classes Classes 0 34 0 73 $4,255.11 Male Female Classes Classes 9 8 13 4 22 12 59.09 33.33 d. % Below Predicted Pay (b divided by c = d) . (Result is % of male classes below predicted pay divided by % of female classes below predicted pay) B. T -TEST RESULTS Degrees of Freedom (OF) = 71 Value of T = a. Avg. ditto in pay from predicted pay for male jobs = b. Avg. ditto in pay from predicted pay for female jobs = III. SALARY RANGE TEST = 98.73 % (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 6.50 B. 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Gl > o ... = <C - o ~ U - UI :::i c o :;:; ca u ;;::: ";:: ell > ~ - C W ca - ca Q III UI ca U ..c o ..., N In ... i:i 15 -' - ,.. .. .. l'jCl. a.~ fl 1: >< Gl WlI) _Gl o .!::! l!! 1: )-Gl lI) o 0 Q 0 II( 000 0 as an II) It) It) ::E 1:- .,; .,; .,; .,; o.!!! -.. l!!lI) )- in :I E lI) 01:- ::E.. ~1i ::Ell) o 0 0 0 000 0 ...: Q u) d o C"') en U) co en.. "It It!. M _ NO. or- o .,. ..,. .,. 000 0 000 0 = d d d o CD co 0 o 11).. 0 CW'!. M _ N or- 4B- tA- ..,. ..,. N N .... ~ ~ .... N ~ .... Ul Gl Ulc. c3~ ::E ::E LL ... Cl> LL ... ... C> C> ~ .'" c '2 o .0 E .. N ... o Ul .~ Gl C. :I lI) Ul C o 'jjj .. Gl " C o U - c .. ... c ~ 01:- ::E.. cii iii!lI) ...l!l .oc 0'- .,0 Cl. .... Gl > o ... c < - o ~ U ;,; Ul .. U Ul Gl ..am zE Gl LL C> .... '" In '" '" ... .... Ul .o!! z" ::E ~.!! C'lli:!:: [P- Cl ::E ~ 'u .. LL ii c o = .. l!! " &! "Iii :l! .0.... 0.0 .,z ... ... Predicted Pay Report for City of Andover 01/05/2007 Case: City of Andover Job Male Female Total Work Max Mo. Predicted Pay Nbr Jobs Title Empl Empl Empl Sex Points Salary Pay' Difference City Administrator 0 M 1040 $8,973.00 $9,061.11 $-88.11 2 City Clerk 0 F 312 $5,522.28 $5,419.18 $103.10 4 Asst Finance Director 0 M 332 $7,213.08 $5,772.73 $1,440.35 5 Accountant I 0 F 232 $4,528.00 $4,463.35 $64.65 6 Accounting Clerk 0 F 169 $3,808.00 $3,608.96 $199.04 7 Community Development Director 0 M 611 $7,162.00 $6,756.56 $405.44 8 Senior Planner 0 M 360 $5,872.00 $6,332.57 $-460.57 10 City Engineer 0 M 530 $7,426.53 $6,868.67 $557.86 11 Engineer-Intermediate 0 M 342 $6,131.22 $5,949.64 $181.58 12 Civil Engineer 0 M 320 $5,873.00 $5,520.65 $352.35 13 Engineering Tech IV 2 0 2 M 312 $4,866.00 $5,419.18 $-553.18 14 Building Official 0 M 415 $7,641.64 $7,339.89 $501.75 15 Building Inspector 2 O. 2 M 262 $4,860.00 $4,864.86 $-24.86 16 Fire Chief 0 M 618 $7,641.64 $6,746.85 $1,094.79 17 Secretary A 0 5 5 F 177 $3,717.90 $3,769.90 $-52.00 18 Secretary B 0 2 2 F 122 $3,435.78 $2,663.33 $772.45 19 Receptionist 0 F 104 $2,786.00 $2,301.46 $464.54 20 Public Workers Superintendent 0 M 603 $6,114.90 $6,767.64 $-652.74 21 Maintenance Supervisor 4 0 4 M 320 $5,391.72 $5,520.65 $-128.93 22 Maintenance Worker 18 0 18 M 170 $3,898.62 $3,628.96 $269.66 23 Mechanic 2 0 2 M 170 $3,988.00 $3,628.96 $359.04 24 IS Coordinator 0 M 588 $5,383.00 $6,788.35 $-1,405.35 25 Human Reources Manager 0 F 588 $6,872.25 $6,788.35 $83.90 26 General Clerk 0 2 2 F 120 $2,678.17 $2,623.34 $54.83 27 Fire Marshall 0 F 320 $4,971.00 $5,520.65 $-549.65 28 Associate Planner 2 0 2 M 212 $4,211.00 $4,283.13 $-72.1.3 29 Natural Resources Tech 0 M 150 $2,746.67 $3,226.14 $-479.47 30 Public Utilities Manager 0 M 353 $5,964.25 $6,145.00 $-160.75 31 Floater 0 F 150 $3,427.00 $3,226.14 $200.86 32 Recreational Facility Mgr 0 M 353 $5,297.00 $6,145.00 $-648.00 33 Asst Recreational Facility Mg 0 M 212 $3,807.00 $4,283.13 $-476.13 34 Zambon; Driver 4 5 M 112 $1,930.00 $2,462.40 $-532.40 35 Concessions Supervisor 0 F 147 $2,496.00 $3,166.14 $-670.14 36 Attendant 0 4 4 F 93 $1,560.00 $2,080.53 $-520.53 Page 1 of 1 C9 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US FROM: Lee Brezinka, Assistant Finance Director David Do Berkowitz, City Engineer TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator SUBJECT: Approve Quote/Authorize Expenditure for Robotic Total Station - Finance/Engineering DATE: January 16, 2007 INTRODUCTION The Engineering Department would like to purchase a Robotic Total Station to improve efficiencies for construction projectso As the City continues to do more projects in-house the need is there for new updated equipmento DISCUSSION The current Total Station survey equipment the City has is used most of the year to conduct topographic surveys for upcoming projects and stake construction projects throughout the construction season. The current unit is approximately 8 years old and requires two staff members to conduct a survey. The requested Robotic Total Station equipment allows the work to be completed with one person or two people can be used, which would increase the efficiencyo A replacement unit is in the 2007 - 2011 Capital Improvement Plan (CIP) for 2009, but Engineering Staff would like to use the money set aside for the GPS unit ($40,000) that was approved to be purchased in 2006. Two quotes were received and are as follows: Northwest Laser & Instruments (SOKKIA): Leica Geosystems $27,500000 $28,322080 Staff recommends purchasing the Leica because it is more efficient, easier to use and has less of an operating cost when it comes to battery replacement. A less-optioned GPS unit would be purchased with the remaining fundso BUDGET IMPACT The Robotic Total Station is quoted at $28,322080 plus taxo Funding for this replacement will be split amongst the following funds: Special Revenue Funds - Capital Equipment Reserve, Drainage & Mapping, and ROW Utility Mgmt; Capital Projects Funds - Park Improvement and Road & Bridge; and Enterprise Funds - Water, Sanitary Sewer, and Storm Sewer. Mayor and Council Members January 16,2007 Page 2 of2 ACTION REQUESTED The Cormcil is requested to approve the quote for the Robotic Total Station and authorize the expenditureo Respectfully submitted, David Do Berkowitz ~?3~ Lee Brezinka Q~cu. .,/ Attachments Quote for Robotic Total Station & Adopted 2007 - 2011 ClP Total Station Replacement Item ,/ ~eicq Geosystems Leica Geosystems Inc 5051 Peachtree Corners Circle, Suite 250 Norcross, GA 30092 Tel: 800367-9453 Fax: 770326-9593 Quote Number 833 CUstomer Company: CitY of Andover AddreSs: 1685 Crosstown Blvd. NW CootacI: Jake Knutson CIly: Andover Emall: state: MN Phooe: 763.755.5100 Zip: 55304 Fax: 763.755.8923 Account Dates Quote Issued: December 18, 2006 . TCRP 1205 Robotic Total Station Signature: Atln: Chris Rotegard Tel: 612-385-6067 Fax: 651-322-6661 Email: chris.rotegard@leicaus.com Part Number Product Description Quantity LIst Price Discounted PrIce TOTAL 737452 TCP1205 wlPowerSearch, Automatic Target Recognition 1 $ 20,975.00 $ 18,458.00 $ 18,458.00 Total station, 1 Keyboard, Laser Plumme~ Standard 8215668 AllegroCX Data Collector w/lnlemal Radio (Monochrome 1 $ 4,995.00 $ 4,395.60 $ 4,395.60 Display) w/64Mb RAM and 128Mb Data storage 741964 RH1200 RadioHandle with Integrated Radio Modem, wtth 1 $ 1,630.00 $ 1,434.40 $ 1,434.40 Antenna, user manual, for TPS1200 together wtth RX1220 & 8212084 Carlson SurvCE RTS 1 $ 1,495.00 $ 1,315.60 $ 1,315.60 639985 GRZ4 360. Reflector 1 $ 990.00 $ 871.20 $ 871.20 741962 GSD01, Communication Side Cover, including Bluetooh for 1 $ 730.00 $ 642.40 $ 64240 Motorized TPS1200 Instruments (fCRM, TCA, TCP, TCRA, 667304 Tribrach GDF121 PRO, wtthout optical plummet, pale green. 1 $ 385.00 $ 338.80 $ 338.80 734275 MCF64 Compact Flash card 64MB 1 $ 200.00 $ 176.00 $ 176.00 733270 GEB221, Ltthium-Ion Battery, 4Ah 2 $ 180.00 $ 158.40 $ 316.80 8212221 AllegroCE US8IPower Dock 1 $ 120.00 $ 105.60 $ 105.60 734752 GKL211, Charger BASIC, for Li-Ion balteries GEB221 and 1 $ 110.00 $ 96.80 $ 96.80 GEB211, car adapter cable and net adapter included. 8211598 Pole Bracket Quick Release 1 $ 80.00 $ 70.40 $ 70.40 8212364 Cradle for A1legroCE (requires 8211598) 1 $ 65.00 $ 57.20 $ 57.20 8219313 Tripod Bracket for Oat. Collector 1 $ 50.00 $ 44.00 $ 44.00 SUb Total: $ 28,322.80 Freight: TOTAL: Date: Order Information leica Geosystems 4107158th S!reetWest Rosemount, MN 55068 Tenns & CondItions Delivery is 7~10 days ARO. - Quotation valid for 30 days. - Net 30 days unless otheM'ise stated. - Terms subject to approval. Northwest Lasers & Instruments, Inc. Date: December 28, 2006 City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Attention: Jake Dear Jake: Thank you for considering Northwest Lasers & Instruments for your total station needs. The following option is for the total station you had inquired about in your e-mail. If you have any questions regarding this quotation please feel free to call. 1- SRX5 (5") Auto Tracking System w/RC-PRJ Complete package includes: 360 degree prism and bracket. 1- Allegro CE Monochrome w/Carlson Survey CE Robotics w/o roading wlBluetooth 64/128Mb Total package Price: $ 27,500.00 Above prices do not include applicable sales tax. Thank you, .~ Rob Luers Northwest Lasers & Instruments, Inc. Office: 651-645-3828 Cell: 612-867-8878 2200 University Ave. Suite 100 St. Paul. MN 55114 (651) 645-3828 Fax (651) 645-4832 . Trimble GPS- Construction-Survey- Software-Machine Controls SQKKI^ Capital Plan City of Andover, MN 2007 thru 2011 Project # 09-41600-02 ProjedName Replacement - Total Station Type Equipment Useful Life 10 years Category Equipment Priority 1 - High Contact City Engineer Department Engineering Description Replace the existing Total Station, which is approximately 8 years old and utilizes outdated software. The Engineering Department utilizes the Total Station to stake construction projects (curb and gutter, sewer, water main, etc) and to complete topographic surveys for desigu purposes. The Total Station is used almost on a daily basis during the construction season by the Engineering Department. Replacement of the Total Station would be approximately every 10 years upon purchase of a new unit. Justification The hardware and software associated with the Total Station becomes more obsolete every year. It would be beneficial to replace this unit while it still has some trade value towards purchase of a new unit. Expenditures Equipment 2007 2008 2009 21,000 21,000 2010 Total 21,000 21,000 2011 Total Funding Sources Equipment Bond 2007 2008 2009 21,000 21,000 2010 2011 Total 21,000 21,000 Total Operational Impact/Other 1 Upgrading the unit will allow for increased efficiency by the Engineering Department as new hardware and software technologies are incorporated into the surveying discipline. . Friday. October 27. 2006 130 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.C1.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Captain Dave Jenkins - Anoka County Sheriffs Office SUBJECT: Receive Anoka County Sheriffs Department Monthly Report - Sheriff DATE: January 16, 2007 INTRODUCTION Captain Dave Jenkins from the Anoka County Sheriff s Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the Cityo DISCUSSION To be verbally presentedo ACTION REQUIRED For Council informationo Respectfully submitted, Captain Dave Jenkins Anoka County Sheriffs Office (!) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Call for the Sale of Bonds - Ehlers and Associates DATE: January 16,2007 INTRODUCTION As part of the 2007-2011 Capital Improvement Plan (CIP) the City contemplated the issuance of bonds for various public improvements and equipment purchases. This agenda item initiates that processo Also during any bond issuance process, it is a good time to review past debt issuances for potential long term debt service savings. The General Obligation Water Revenue Bonds, Series 2002 may meet the state minimum requirement for present value savings of3%. DISCUSSION Ehlers and Associates, the City's fiscal advisor, will be present at the meeting to discuss the attached pre-sale reports for the sale of $765,000 General Obligation Equipment Certificates Series 2007A and $6,595,000 General Obligation Water Revenue Refunding Bonds, Series 2007B. The presale reports outline the basic structure of the proposed bonds and the timing to complete the financing proposalo BUDGET IMPACT The equipment bonds are contemplated as part ofthe 2007-2011 CIP, and the 2007 budget provides for the equipment purchases. The refunding issue is an opportunity to save long term debt service expense. ACTION REQUESTED Approve the two attached resolutions: 1. Resolution Providing for the Sale of $765,000 General Obligation Equipment Certificates Series 2007 A 20 Resolution Providing for the Sale of $6,595,000 General Obligation Water Revenue Refunding Bonds, Series 2007B Attachments ~NDbvER~ CITY OF ANDOVER, MINNESOTA PRE-SALE REPORT: G.O. EQUIPMENT CERTIFICATES JANUARY 16, 2007 Proposed Issue: General Obligation Equipment Certificates, Series 2007 A Purpose: To finance the acquisition of various capital equipment for the City (the "Equipment"). Description: The Certificates are being issued pursuant to Minnesota Statutes, Chapter 475 and Section 4120301, to finance the Equipment in the amount of $735,0000 Financing the Equipment requires a certificate issue in the amount of $765,0000 The proposed finance plan consists of the sources and uses of funds attached to this Report. Rating: The Certificates are expected to be rated by Standard & Poor's at a "AA-" level. TermlCall Feature: Principal on the Certificates will be due on February I in the years 2008 through 2011. The Certificates will not be subject to prepayment prior to their maturityo Funding Sources: The Certificates are general obligations of the City and as such are secured by a pledge of the City's full faith, credit, and taxing powerso Under Minnesota Statutes, Section 4120301, the City will levy a tax for the payment of the Certificateso The City may use other available funds to pay debt service and reduce the levyo Discussion Issues: The first interest payment on the Certificates will be August 1,2007, and semiannually thereafter on February I and August 1. The projected debt service and flow of funds are attached to this Reporto . Prepared by Ehlers & Associates, Inc. The Certificates do not exceed the statutory threshold for publication of notice and potential reverse referendumo Bank Qualified: The Certificates will be "qualified tax-exempt obligations"o Bank qualified status broadens the market and achieves lower interest rateso Schedule: Pre-Sale Review: Conference with Rating Agency: Bond Sale: January 16,2007 Week of January 22 Week of January 29 February 6, 2007 Distribute Official Statement: Estimated Closing Date: March Attachments: Sources and Uses of Funds Proposed Debt Service Schedule Bond Buyer Index Resolution authorizing Ehlers to proceed with Certificate Sale Ehlers Contacts: Financial Advisors: Certificate Analysts: Todd Hagen (651) 697-8508 Mark Ruff (65 1) 697-8505 Diana Lockard (651) 697-8534 Debbie Holmes (651) 697-8536 Certificate Sale Coordinator: Connie Kuck (651) 697-8527 The Official Statement for this financing will be mailed to the Council Members at their home address for review prior to the sale date. . Prepared by Ehlers & Associates, Inco City of Andover, Minnesota $765,0000.00 Equipment Certificates, Series 2007 Sources & Uses Dated 03/01/20071 Delivered 03/01/2007 Sources Of Funds Par Amount of Bonds _____....m.___.___. _ ______________uu___.. _ ____ ___________"_______.-... F~5_,Q()().QQ Total Sources $765,000000 Uses Of Funds Total Underwriter'sDiscounUO.900%) Costs of Issuance ~-_._--------~._.- De~~i! to P~j~~t Cons~-.E!~~l!!'l).~_n_.___ Rounding Amount . 6,885.00 _}(),()OQ&Q 735,000.00 3,115.00 Total Uses $765,000.00 $er 07 Equip Cert I SINGLE PURPOSE I 1/9/2007 I 2:32 PM - - - Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 1 City of Andover, Minnesota $765,000 GoOo Equipment Certificates, Series 2007 Debt Service Schedule Date Principal Coupon Interest Total P+l Fiscal Total 03/01/2007 08/01/2007 12,140.21 12,140.21 02/01/2008 185,000.00 3.750% 14,568.25 199,568.25 211,708.46 08/01/2008 11,099.50 11,099.50 02/01/2009 185,000.00 3.800% 11,099.50 196,099.50 207,199.00 08/01/2009 7,584.50 7,584.50 02/01/2010 195,000.00 3.820% 7,584.50 202,584.50 210,169.00 08/01/2010 3,860.00 3,860.00 02/01/2011 200,000.00 3.860% 3,860.00 203,860.00 207,720.00 Total $765,000000 $71,796046 $836,796.46 Yield Statistics Bond Year Dollars ~. ""-~-----------~~-~-_..--_.---_... _~~erage Lif~_~___________~__ ..___m_____________________ .Average Coupon ~.__.___._______________... p$I,8}~:22 2.453 Years -----_.._------------~ 3.8265935% ._-------_....-_._--~._---~.__.~--_.- Net Interest Cost (NIC) "f!"e Interest~ost (TIC) ~~_~__~___ BondYIeldfor ArbitrallePurposes All Inclusive Cost (AIC) 4.1935488% _._-----_._----~-_._--- 4.2212471% ----------------------~---- 3.8270537% 5.3963632% IRS Form 8038 Net Interest Cost Weighted Average Maturity 3.8265935% 2.453 Years Ser07 Equip Cert I SINGLE PURPOSE I 1/9/2007 I 2:32PM --- -- -- -- ~--- --- -- ----- Ehlers & Associates, Inc. Leaders in Public Finance since 1955 Page 2 GS a <: - a <: o co ~ ... ~ Q ... ~ c:: o !Xl ... ." ." . ~ ~ - .. ~ '. ~,...' "0 ,'--_, .s . . "0 :-" " a'~ !l. !Xl ~ c:: !11 ~ ~ .. ~ ~ ~ a !Xl Q ~ ~ .s .. ~ '" ~. !Xl "0 a !Xl -. -. . - -.,- ~ .' c :'. . . '. . . -' '- .' ..... 0 ..: 0 N ~ ..:.: ~ - I'll C ::. 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MOO< 3: ~ I- ~ ~ N ~ 0 m ro ~ ~ ~ ~ ~~~~~ 0/0 ~Ua~Jad Resolution Noo Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $765,000 General Obligation Equipment Certificates, Series 2007A A. WHEREAS, the City Council of the City of Andover, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue the City's $765,000 General Obligation Equipment Certificates, Series 2007 A (the "Certificates"), to finance the acquisition of various capital equipment for the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the Certificates and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475060, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota, as follows: 10 Authorization: Findingso The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Certificateso 20 Meeting: Prooosal Ooeningo The City Council shall meet at 7:00 porno on February 6, 2007, for the purpose of considering proposals for and awarding the sale of the Certificateso 30 Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Certificates and to execute and deliver it on behalf of the City upon its completiono The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adoptedo Dated this 16th day ofJanuary, 20070 City Clerk N:\MinnsotalAndover\07 EquipIPre-Sale ReportEquip.wpd ~NDbvER~ CITY OF ANDOVER, MINNESOTA PRE-SALE REPORT: G.O. WATER REVENUE REFUNDING BONDS JANUARY 16, 2007 Proposed Issue: General Obligation Water Revenue Refunding Bonds, Series 2007B. Purpose: To provide funds, together with any contributions of the City, sufficient for a crossoverrefunding on August 1,2012, of all ofthe City's callable General Obligation Water Revenue Bonds, Series 2002, dated June I, 2002 (the "Prior Bonds"), issued in the amount of $9,870,000, callable in the amount of $6,490,000, which mature on February I in the years 2013 through 2023 (the "Refunding")o Current coupon rates are 4.45% to 5000%. Description: The Bonds will be issued pursuant to Minnesota Statutes, Chapter 475, to finance the Refundingo Financing the Refunding requires a bond issue in the amount of$6,595,000. The proposed finance plan consists of the sources and uses of funds attached to this Reporto In a crossover refunding, the Bonds are sold in advance of the August I, 2012 call date of the Prior Bonds. The proceeds of the Bonds are invested in government securities and held in escrowo The money in the escrow is used to pay interest on the Bonds until the call date and to prepay the Prior Bonds at the first opportunity on August 1,2012. The City continues to make payments on the Prior Bonds until the call date. After the call date, the City begins making payments on the Bonds. In this case, February 1,20130 Rating: The Bonds are expected to be rated by Standard & Poor's at a "AA_tl level. Term/Call Feature: Principal on the Bonds will be due on February I in the years 2013 through 20230 Bonds maturing February 1,2018, and thereafter will be subject to prepayment at the discretion of the City on February I, 20 I 70 . Prepared by Ehlers & Associates, Inco Funding Sources: The Bonds will be general obligations of the City and as such are secured by a pledge of the City's full faith, credit, and taxing powers. It is expected that the same source of payment originally pledged to the Prior Bonds will pay for the Bondso Under Minnesota Statutes, Section 444.075 and Chapter 475, principal and interest are payable from net revenues of the City's municipal water system. In addition, the City will pledge to maintain rates and charges, together with the other pledged revenues, sufficient to cover debt service paymentso If there is a shortfall in pledged revenues, the City may use other available funds, including additional property taxes, to cover debt service paymentso Discussion Issues: The first interest payment on the Bonds will be August 1, 2007, and semiannually thereafter on February 1 and August 1. Based on coupon rates of3070% to 4005%, the estimated savings as a result of the Refunding is around $280,000, after all fees and expenseso . This savings expressed in present value terms is around $185,000 or 2085% ofthe refunded principal. The state law minimum requirement for present value savings is 3%0 Because this is a "marginal" refunding, competitive bids will be taken first. If at least a 3% present value savings is not achieved on the day of sale, the Bonds will be negotiated with the best bidder for sale at a later dateo We will continue to monitor the market and the call dates for the City and alert you to any other future opportunitieso Bank Qualified: The Bonds will be "qualified tax-exempt obligations", which will allow banks to buy the Bonds at slightly lower interest rates. . Prepared by Ehlers & Associates, Inco Schedule: Conference with Rating Agency: Bond Sale: January 16, 2007 Week of January 22 Week of January 29 February 6, 2007 March Pre-Sale Review: Distribute Official Statement: Estimated Closing Date: Notice of Call for Redemption: Via Escrow Attachments: Sources and Uses of Funds Proposed Debt Service Schedule/Comparison Bond Buyer Index Resolution authorizing Ehlers to proceed with Bond Sale Ehlers Contacts: Bond Sale Coordinator: Todd Hagen (651) 697-8508 Mark Ruff (651) 697-8505 Diana Lockard (651) 697-8534 Debbie Holmes (651) 697-8536 Connie Kuck (651) 697-8527 Financial Advisors: Bond Analysts: The Official Statement for this financing will be mailed to the Council Members at their home address for review prior to the sale dateo . Prepared by Ehlers & Associates, Inco City of Andover, Minnesota Proposed Crossover Refunding of $9,870,000 GoOo Water Revenue Bonds, Series 2002 Sources & Uses Dated 03/01/2007 I Delivered 03/01/2007 Sources Of Funds Par Amount of Bonds __n_____________uuu_________________u ______~~52.5,l)QQ,QQ.. Total Sources $6,595,000000 Uses Of Funds Total\JndeI"\Vliter'sDiscount (0.700%) Costs of Issuance _.,---~-~_...__._------_._._._----~. Gross Bond Insurance Premium (23.1 bp) peposit to Crossover ~scrow Fund Rounding Amount 46,165.00 ________l~Q()():()O 22,000.00 6,490,133.98 701.02 Total Uses $6,595,000.00 07 xover of Ser 02 $9.78M I SINGLE PURPOSE I 1/9/2007 I 3:00 PM - -- -- - - -- - - - -- - - - - - - Ehlers & Associates, Inc. Leaders in Public Finance Page 1 City of Andover, Minnesota $9,870,000 GoOo Water Revnue Bonds, Series 2002 Prior Original Debt Service Fiscal Total Date 08/01/2007 02/01/2008 08/0 1/2008 02/01/2009 08/01/2009 02/01/2010 08/01/2010 02/01/2011 08/01/2011 02/01/2012 08/01/2012 02/01/2013 08/01/2013 02/01/2014 08/01/2014 02/01/2015 08/01/2015 02/01/2016 08/01/2016 02/01/2017 _._._______________n_ 08/01/2017 02/01/2018 08/01/2018 02/01/2019 08/01/2019 . ....n _ ____on 02/01/2020 08/01/2020 02/01/2021 08/01/2021 02/01/2022 08/01/2022 02/01/2023 Total Interest Total P+I 131,286.46 131,286.46 157,543.75 157,543.75 157,543.75 157,543.75 157,543.75 157,543.75 157,543.75 157,543.75 157,543.75 157,543.75 157,543.75 157,543.75 157,543.75 157,543.75 157,543.75 157,543.75 ___________u___________________________l~7,i43. 75 ________~_)57,543.75 157,543.75 157,543.75 157,543.75 612,543.75 147,420.00 147,420.00 147,420.00 622,420.00 136,613.75 136,613.75 136,613.75 636,613.75 124,988.75 124,988.75 124,988.75 649,988.75 112,520.00 112,520.00 112,520.00u.......u__6(j22~Q.1J0__ 99,182.50 99,182.50 99,182.50 679,182.50 84,972.50 84,972.50 84,972.50 694,972.50 69,875.00 _ 69,875,00 69,875.00 714,875.00 53,750.00 53,750.00 53,750.00 733,750.00 36,750.00 36,750.00 __..l(j,}5(),0.9__________........15.11~():()()________.28.s...5.Q<l:()Q.. 18,875.00 18,875.00 18,875.00 773,875.00 $3,634,162071 $10,124,162071 Principal Coupon 455,000.00 4.450% 475,000.00 4.550% 500,000.00 4.650% 525,000.00 4.750% _ ______u~5_(),()()().00 4.850% 580,000.00 4.900% 610,000.00 4.950% 645,000.00 5.000% 680,000.00 5.000% _________715,()00.iJ.0 5.000% .---.---------"- 755,000.00 5.000% $6,490,000000 Yield Statistics 288,830.21 315,087.50 315,087.50 315,087.50 315,087.50 770,087.50 769,840.00 773,227.50 774,977.50 __.}}5,.o40.00. 778,365.00 779,945.00 784,750.00 787,500.00 792,750.00 Average Life Weighted Average Maturity (Pa!)3~J~L .J\.~e Coupon 11.425 Years 11.425 Years ---_.--.--""----~_._._-"..- ---~~-"-~_.- 4.9011511% -----------_.._._-----------------~"------- -- --~-~--------_.. Refunding Bond Information .~"f\lll(lillgJ~"~.Q"t,,...______ Refunding Delivery Date Ser02 $9.78M GOWlrRev I SINGLE PURPOSE 11/912007 I 3:00PM 3/01/2007 _________n___________ 3/01/2007 Ehlers & Associates, Inc. Leaders In Public Finance Page 2 City of Andover, Minnesota Proposed Crossover Refunding of $9,870,000 GoGo Water Revenue Bonds, Series 2002 Debt Service Schedule Date 03/01/2007 08/01/2007 02/01/2008 08/01/2008 02101/2009 08/01/2009 02/01/2010 08/01/2010 02/01/2011 08/01/2011 02/01/2012 08/0112012 02/01/2013 08/01/2013 Q~~!@_~4____________50S,g22.go_ 08/01/2014 02/01/2015 08/01/2015 02/01/2016 08/01/2016 02/01/2017 08/01/2017 02/01/2018 08/0112018 02/01/2019 08/01/2019 02/01/2020 08/01/2020 02/01/2021 08/01/2021 _~___________ ______~u____________.n._ __ ___________"_______."" 02101/2022 08/01/2022 02/01/2023 Total Yield Statistics Bond Year Dollars ------- Average Life .~~-~g~-Q~~PQ~ 106,70\.46 106,70\.46 128,04\.75 128,04\.75 128,04\.75 128,04\.75 .________. __128,04\.75 _________ 128,04\.75 128,04\.75 128,04\.75 128,04\.75 128,04\.75 128,04\.75 128,04\.75 128,04\.75 128,04\.75 128,04\.75 128,04\.75 128,Q4\.75 128,04\.75 128,04\.75 128,04\.75 128,04\.75 588,04\.75 119,53\.75 119,53\.75 m1!9_,_5}\.75 m_~~~,531.7L___ 11 0, 138. 75 110,138.75 110,138.75 640,138.75 100,174.75 100,174.75 100,174.75 650,174.75 750,349.50 89,752.25 _______.~~J12.25 _____~_ 89,752.25 659,752.25 749,504.50 78,865.25 78,865.25 78,865.25 673,865.25 67,38\.75 67,38\.75 67,38\.75 687,38\.75 55,29\.75 55,29\.75 55,29\.75 705,29\.75 42,486.75 42,486.75 42,486.75 717,486.75 _________________.29,2_5_4]5__________ }2,Q~4.21___._______._ 29,054.25 734,054.25 14,883.75 14,883.75 14,883.75 749,883.75 $2,930,282071 $9,525,282071 Principal Coupon 460,000.00 3.700% 3.720% 530,000.00 3.760% 550,000.00 3.790% 570,000.00 3.820% 595,000.00 3.860% 620,000.00 3.900% 650,000.00 3.940% 675,000.00 3.980% 705,000.00 4.020% 735,000.00 $6,595,000.00 4.050% Net Interest Cost (NlC) .TrueIIIterestCost (TIC)_ Bond Yield for Arbitrage J>'!!P!,_~e~__ Alllnclusive Cost (AlC) Interest Total P+I Fiscal Total 234,743.21 _.__ 256,Q~50 256,08350 256,083.50 256,083.50 716,08350 Z44,og~Q_ 750,27750 752,73050 754,763.50 760,58350 759,973.50 763,10850 764,767.50 ______$74,855.42 11.350 Years 3.9145901% . ______n_____n 4.0056523% 4.0248817% ,.------------ ....______._______..._..---1-2.462982% 4.0866516% IRS Form 8038 Net Interest Cost Weighted Average Maturity 07xoverofSer02$9.78M I SINGLE PURPOSE [1/912007 [3:00PM 3.9145901% 11.350 Years - - - - -- - Ehlers & Associates, Inc. Leaders In PubliC FinanCE Page 3 City of Andover, Minnesota Proposed Crossover Refunding of $9,870,000 GoOo Water Revenue Bonds, Series 2002 Debt Service Comparison Date .02/.0 1/2.0.08 .02/.0 1/2.0.09 .02/.01/2.010 .02/.01/2.011 .02/.01/2.012 .02/.01/2.013 .02/.01/2.014 .02/01/2.015 .02/.01/2.016 .02/.0 1/2.0 17 .02/.01/2.018 .02/.01/2.019 .02/.0 1/2.02.0 .02/.0 1/2.021 .02/.0 1/2.022 .un..n___ _____u__ .02/.0 1/2.023 Total Const Loan Pmt (234,743.21) (256,.083.5.0) (256,.083.5.0) (256,.083.5.0) (256,.083.5.0) (6,618,.041.75) Total P+I 234,743.21 256,.083.5.0 256,.083.5.0 256,.083.5.0 256,.083.5.0 716,.083.5.0 744,.063.5.0 75.0,277.5.0 75.0,349.5.0 749,5.04.5.0 ______m__________.____ 752,73.0.5.0 754,763.5.0 76.0,583.5.0 759,973.5.0 763,1.08.5.0 764,767.5.0 Net New D/S 288,129.19 315,.087.5.0 315,.087.5.0 315,.087.5.0 315,.087.5.0 745,585.5.0 744,.063.5.0 75.0,277.5.0 75.0,349.5.0 _______n~___7j2..s.oi,5.o 752,73.0.5.0 754,763.5.0 76.0,583.5.0 759,973.5.0 763,108.5.0_ 764,767.5.0 $9,844,186.69 $9,525,282071 Existing D/S 288,83.0.21 315,.087.5.0 315,.087.5.0 315,.087.5.0 315,.087.5.0 6,647,543.75 PV Analysis Summary (Net to Net) (7,877,118096) $8,196,723,96 Net FV Cashflow Savings Gross PV Debt Service Savingsn.......''''._c..,.c..,.________ ]>let l'yCashflo...Savings@4..o87%(AIC)...,........ Old Net D/S 288,83.0.21 315,.087.5.0 315,.087.5.0 315,.087.5.0 315,.087.5.0 77.0,.087.5.0 769,84.0..0.0 773,227.5.0 774,977.5.0 775,.04.0..0.0 778,365..0.0 779,945..0.0 784,75.0..0.0 787,5.0.0..0.0 _ }88,5.o.o..o.o 792,75.0..0.0 $1.0,124,162071 Con~ingency or Rounj..i_~g~...!!!S?!l.!1_~-..:.:.'.:..::::.~::::_._......'-_______ Net Present Value Benefit .]>let.P.YI3~Il~titJ..~(j,49.o,.o.QO_~~fUll<i~<ll'rincipa_1..... NetPY Ilenefit/..$6,595,.oOO .RefundingPrincipal.. Savings 7.01..02 24,5.02..0.0 25,776.5.0 22,95.0..0.0 24,628..0.0 25,535.5.0 25,634.5.0 25,181.5.0 24,166.5.0 27,526.5.0 __ _25,391.5.0 27,982.5.0 $279,9760.02 279,976..02 182,737.28 __ _182,737.28 7.01..02 -----------~----~---~~--~---_.- $183,438.3.0 2.826% ,..,-----..------ 2.781% Net PV Benefit / $5,52.0,211..0,16 PV Reful1.d_e<i..IJebt ~e-,""ic"mm___ .Average Annual Cash Flow Savings.................. 3.323% ------------------------------...--- ---------.-----------------------------------. 17,498.5.0 Refunding Bond Information Refunding Dated Date Refunding Delivery Date 07xQverofSer02$9.78M I SINGLE PURPOSE I 1/912007 I 3:00PM 3/.0 1/2.0.07 3/.01/2.0.07 - -- - -- - - -- - Ehlers & Associates, Inc. Leaders in Public Finance Page 4 GS ~ - a <: o en ~ ~ ~ Q .., 'ti" a III It) !::!. ~ .s 1) c: o III ~ ~ ~ ~ ~ ~ ~ 'ti" c: o III Q !::!. ~ 1) .s ... ~ ~ III 1) c: o III - '. .1 .1 I,' --. .. -- " -:' . .' )" ..........: '.' . . '. . .. .. , ,;' '. . .. ,.. . . ~ . .. '- .' '. .. .' 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' . ;:. 0 al <I) .:..~ Ul >> .. , -',' . .. , , <I: <I) ::J ,. ,,:..:~ . -' ':, ;:~; 7;., ::J al , < , ,', <: .. ;".,. . ~ <I) -c : .. .... " '" > <: .. " ,"~.. ,. <I) 0 .,'. -. ;}, '. a::: al ".' " '''!II ..... '. .,.iitI!:.:< .,\" , .... .. ~ , ~Q _z -~ -:! _u. -~ ~ . o .... ..; ~ . o N ..; ~ . o o ..; ~ o '" -.i ~ . o <0 -.i ~ . o .... -.i ~ o N -.i ~ . o o -.i U); 0::: w: -1~ :1:; w: <0 >< w c Z '#. - I.C) ..... 0:: ...t W x >- Q) "C c: ::) U) ..... III Q Q) >- Q :;j C N en Z "C c: 0 0 N en III co I'- 0:: Q) 0 0 <C ~ N ~ W (II >- :;j c: III W ...., > . - LL I N >- <Xl ~~ I- ;:OJ: O~ Z ~i= W ;=' ..;< ~ ~ ~ M N ~ 0 m 00 ~ ~ ~ ~ ~~~~~ 0/0 lua~)Jad Resolution Noo Council Member introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $6,595,000 General Obligation Water Revenue Refunding Bonds, Series 2007B A. WHEREAS, the City Council of the City of Andover, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue the City's $6,595,000 General Obligation Water Revenue Refunding Bonds, Series 2007B (the "Bonds"), to provide funds, together with any contributions of the City, sufficient for a crossover refunding on August 1,2012, of all of the City's callable General Obligation Water Revenue Bonds, Series 2002, dated June 1,2002, issued in the amount of $9,870,000, callable in the amount of $6,490,000, which mature on February 1 in the years 2013 through 2023; and Bo WHEREAS, the City has retained Ehlers & Associates, Inco, in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475060, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota, as follows: 10 Authorization: Findingso The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bondso 20 Meeting:: ProDosal Openingo The City Council shall meet at 7:00 porno on February 6, 2007, for the purpose of considering proposals for and awarding the sale of the Bondso 30 Official Statement. In connection with said sale, the officers or employees ofthe City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official s~tement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 16th day of January, 20070 City Clerk N:\MinnsotalAndover\07 WtrRetlPre-Sale ReportWtrRef.wpd (!) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CC: Jim Dickinson, City Administrator TO: Mayor and Council Members FROM: David Do Berkowitz, City Engineer SUBJECT: Hold Public Hearing/Order Plans & Specifications/07-2/2007 Overlays - Engineering DATE: January 16, 2007 INTRODUCTION The City Council is requested to hold a public hearing at 7:00 PM for Project 07-2, for street mill and overlay in Woodland Ridge, Indian Meadows 3rd Addition & Kelsey Estateso DISCUSSION A feasibility report was previously prepared for this improvement and was submitted to the City Council at the December 19, 2006 City Council meetingo The proposed improvements for the three developments listed above include removing the existing pavement by means of reclaiming and using the material as reclaimed class 5, replacing the existing bituminous curb with concrete curb and gutter and paving two new lifts of bituminouso Driveway aprons will be replaced to match the new roadway and boulevards will be restoredo The properties that benefit from the improvements will be assessed 25% of the total project cost as identified by the City's Roadway Reconstruction Assessment Policyo This project is included in the City's CIP and has been initiated by the City, which requires a 4/5 vote from the City Council to pass the resolution and move the project forwardo The total project cost is estimated at $1,084,4560760 The City's portion is estimated at $813,342056 and the assessed cost would be $271,1140200 The estimated City cost and assessment per unit per development is as follows: Development Total Assessment City Cost Totals $122,831.44 ($4,913.26/unit) $ 67,778.05 ($5,213070/unit) $ 80504071 ($5,366098/unit) $271,114020 $368,494.31 $203,334015 $241,514.10 Woodland Ridge: Indian Meadows 3rd Addition: Kelsey Estates: $813,342.56 Mayor and Council Members January 16,2007 Page 2 of2 Attached are the following: . Resolution ordering improvement . Public Hearing Notices . Letters to property owners . Lists of property owners . Estimated assessment payment schedule Note: The feasibility report was in the December 19, 2006 packet. Please bring this to the meeting. BUDGET IMPACT The street reconstruction project would be funded from the City's Road & Bridge Fund and 25% of the total project cost would be assessed to the benefiting propertieso ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement of Project 07- 2, street mill and overlay in the area of Woodland Ridge, Indian Meadows 3rd Addition and Kelsey Estates. Respectfully submitted, David Do Berkowitz ~CJ" ,/ . ,/ Attachments: Resolution ordering improvement, Public Hearing Notice, Letters to property / . owners regarding estimated assessments~List of property owners~Location maps, Estimated assessment payment schedult& Resident comments...... CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF 2007 OVERLAYS, PROJECT NO. 07-2 IN THE AREA OF WOODLAND RIDGE. INDIAN MEADOWS 3RD ADDITION & KELSEY ESTATES AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. 146-06 of the City Council adopted on the 19th day of December ,2006, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 16th day of January , 2007; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 07-2 MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 16th day of January , 2007, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Victoria Volk - City Clerk ~NDbVE* 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US December 29, 2006 Re: 2007 Mill & Overlay/Woodland Ridge/City Project 07-2 Dear Andover Resident: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your development as a portion of the 2007 Overlay Project. Discussion: The proposed project consists of milling the existing bituminous roadway, shaping the gravel, constructing concrete curb and gutters and placing a new layer of blacktopo The total project cost is estimated at $1,084,456.76 in which 75% of the project costs ($813,342056) would be funded from the City's Road and Bridge Fund and 25% of the total project cost ($271.114.20) would be assessed to the benefiting propertieso The properties that will be assessed for the improvement are depicted on the attached mapo An informational meeting was held on November 21, 2006 to discuss the project and receive feedback and commentso Estimated Cost: The estimated assessment to each property in the Woodland Ridge development is $4,913.26. This cost could be assessed over an 8 year period at 600% interest, or the assessment may be paid in full with no interest within 30 days of the assessment hearingo Assessment Period/Cost: The annual assessment payment over 8 years at 6.0% is approximately $791.21 per year. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-51330 Sincerely, CITY OF ANDOVER (2;a(,)~ David D. Berkowitz, P.E. c:5: City Engineer DDB:rja Ene!. cc: Mayor & City Council H:IEngineeringlCity ProjeclslOpen City Projec1s107-02 2007 OverlayslWord DocumenlslCorrespondancelResidenlslPublic Hearin9 Woodland Ridge.DOC ~...... . ,. ',. .'" " . .~ __',' . ' . "_f . NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENTS PROJECT NOo 07-2 2007 OVERLAY PROJECT NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at the regularly scheduled City Council meeting on Tuesday, January 16, 2007 at 7:00 PM to consider construction of the following improvements: 2007 Street Mill & Overlay The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the improvements are within the following described development: Woodland Ridge The estimated assessment rate is as follows: Woodland Ridge: $4,913.26 I unit Such persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. CITY OF ANDOVER J~ ()~ Victoria Volk - City Clerk Publication Dates: January 5 & 12, 2007 (Anoka Union) H:\Engineering\City Projects\Open City Projects\07-02 2007 Overlays\Word Documents\Correspondance\Residents\Public Hearing Woodland Ridge.DOC \ - City of Andover - Woodland Ridge o <P .... N 17700 2367 I 176T :;; <P '" <P N ~ 17681 \ VERDINj76TH.AVE 0> <P '" N 24SS 17664 ACRES lO ~ N <P '" '" 0> N ... .... o ... ... .... ... .... \;; ... '" ~ 17280 17280 17230 o ... N .... ~ 2819 2654 Reference Map 2765 I I I 2585 , \ \ \' ~ '~ i I I , I 17174 2820 17138 MAJ> LEGEND: II WATER ffijjj PARK o PARCELS Map Scale: 1 inch = 500 feet Map Dale: 11/14/2006 Dale Date: OCTOBER 2006 Sources: ANDOVER GIS ANOKA COUNTY ASSESSOR Q Disc:lalmei. COpyrighl Cl2000 . RiveT's cage GIS, LLC. 043224430002 ROLSTAD CRAIG A 2775 174TH LN NW ANDOVER, MN 55304 043224430005 DWYER RICK A & NANCY J 2639 174TH LN NW ANDOVER, MN 55304 043224430009 ANDERSON BYRON A & BETH M 2631 173RD LN NW ANDOVER, MN 55304 043224430012 STELLY STEPHEN L & JILL M 17376 BITTERSWEET ST NW ANDOVER, MN 55304 043224430015 SHANNON MICHAEL J & SUSAN 2618 173RD LN NW ANDOVER, MN 55304 043224440005 HAGER CHARLES C JR & LORRAINE 2491 174TH LN NW ANDOVER, MN 55304 043224440009 MOULZOLF GREGORY & JODI 2511173RD LN NW ANDOVER, MN 55304 043224440012 KOPCA ANDREW R & WENDY A 2514173RD LN NW ANDOVER, MN 55304 043224430003 NICKASCH GARY S & SHARRON S 2737 174TH LN NW ANDOVER, MN 55304 043224430007 STEWART MICHAEL & VIRGINIA 2648 174TH LN NW ANDOVER, MN 55304 043224430010 JOHNSON WILLIAM & KATHLEEN 17387 BITTERSWEET ST NW ANDOVER, MN 55304 043224430013 MAROZAS GRANT H & CATHERINE J 17322 BITTERSWEET ST NW ANDOVER, MN 55304 043224440003 HERTING V L & ESTID A TRUSTEES 2585 174TH LN NW ANDOVER, MN 55304 043224440006 STADHEIM LAYTON R & PEGGY J 2447 174TH LN NW ANDOVER, MN 55304 043224440010 LEMBCKE ARDEN L & DAWN E 2575 173RD LN NW ANDOVER, MN 55304 043224440013 MORGAN TODD A & AMY S 2474 173RD LN NW ANDOVER, MN 55304 WJoJ(c.",J (L;c4r 043224430004 BREDEMUS JOHN E & AMY R 2691 174TH LN NW ANDOVER, MN 55304 043224430008 NOLDEN BONITA 2596 174TH LN NW ANDOVER, MN 55304 043224430011 GARIN CHRISTINE 2770 174TH LN NW ANDOVER, MN 55304 043224430014 FOSTER GARY A& VIOLA K 2672 173RD LN NW ANDOVER, MN 55304 043224440004 KOLTON SYLVESTER J & GLORIA 2535 174TH LN NW ANDOVER, MN 55304 043224440008 OSTLUND VIRGIL G 2538 174TH LN NW ANDOVER, MN 55304 043224440011 MOSHIER DONALD 0 & JOANN M 2562 173RD LN NW ANDOVER, MN 55304 043224440014 ZEMBAL G D & RYKYTO L B 2430 174TH LN NW ANDOVER, MN 55304 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US December 29,2006 Re: 2007 Mill & Overlay/lndian Meadows 3rd Addition/City Project 07-2 Dear Andover Resident: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your development as a portion of the 2007 Overlay Project. Discussion: The proposed project consists of milling the existing bituminous roadway, shaping the gravel, constructing concrete curb and gutters and placing a new layer of blacktop. The total project cost is estimated at $1;084,456076 in which 75% of the project costs ($813,342.56) would be funded from the City's Road and Bridge Fund and 25% of the total project cost ($271,114.20) would be assessed to the benefiting propertieso The properties that will be assessed for the improvement are depicted on the attached map. An informational meeting was held on November 21, 2006 to discuss the project and receive feedback and comments. Estimated Cost: The estimated assessment to each property in the Indian Meadows 3rd Addition development is $5,213070. This cost could be assessed over an 8 year period at 600% interest, or the assessment may be paid in full with no interest within 30 days of the assessment hearing. Assessment Period/Cost: The annual assessment payment over 8 years at 600% is approximately $839059 per year. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767-5133. Sincerely, CITY OF ANDOVER O~w..~~J David Do Berkowitz, PoE. -0 City Engineer DDB:rja Ene!. cc: Mayor & City Council H:\Engineering\City Projects\Open City Projects\07-02 2007 Overlays\Word Documents\Correspondance\Residenls\Public Hearing Indian Mdws 3.DOC 5'\;~DbVEt4 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 7;;5-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENTS PROJECT NOo 07-2 2007 OVERLAY PROJECT NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at the regularly scheduled City Council meeting on Tuesday, January 16, 2007 at 7:00 PM to consider construction of the following improvements: 2007 Street Mill & Overlay The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the improvements are within the following described development: Indian Meadows 3rd Addition The estimated assessment rate is as follows: Indian Meadows 3rd Addition: $5,213.70 / unit Such persons desiring to be heard with reference to the proposed improvements will be heard at this meetingo CITY OF ANDOVER {L.;;t~... /),/~ Victoria Volk - City Clerk Publication Dates: January 5 & 12, 2007 (Anoka Union) H:IEnglneeringlCity ProjectslOpen City Projectsl07 -02 2007 OverlayslWord DocumentslCorrespondancelResidentslPublic Hearing Indian Mdws 30DOC i 115028 g ~ CO Ity of Andover Indo - Ian M d sa ows 3rd Addition ~ en '" '<I' .... ~ / / 4274 / ... \ 4310 15364 en ... M .... ~ 15308 15238 4355 41.9& 15202 4356 ~OVER i eST ~ ... N ... 4289 MA.P LEGEND' II WATER . r:3 "'ARK LtJri o PARCELS Map Scale: 1 inch = f t Map Oat ee 9 e: 11/1412006 Data Date: OCTOBeR 2006 Sources' AN ANOKA 'COU~R GIS . ASSESSOR Disclaimer: CoP"J'light ~ 2OC6 _ River's ~ge GIS. LL.C. 193224130007 STACKLIE DOUGLAS & DENISE 15354 GUARANI ST NW ANDOVER, MN 55304 193224410008 FOLKEST AD NATHAN 15315 GUARANI ST NW ANDOVER, MN 55304 193224420008 LEVASSEUR STEVEN R & SUSAN M 4349 153RD AVE NW ANDOVER, MN 55304 193224420012 HOEKE VINCENT R & LYNN M 4314153RDAVE NW ANDOVER, MN 55304 193224420015 ASCH CHRISTINE M & STEVEN S JR 4225 153RD AVE NW ANDOVER, MN 55304 '3- VI oC C1 '" 193224140004 WEST STEVEN D & RHONDI R 15357 GUARANI ST NW ANDOVER, MN 55304 193224410009 GULDENAAR RUSSELL E & LYNN M 4134153RDAVE NW ANDOVER, MN 55304 193224420009 LEMKE DAVID A & MARNE K 4303 153RD AVE NW ANDOVER, MN 55304 193224420013 SWENSON SCOTT A & NANCY J 4266 153RD AVE NW ANDOVER, MN 55304 IlA. .i w.5 r 1 ~l7l CMJ ."/ ,7 ..s rvr 193224140005 STOLL KENNETH E & BONNIE 4139153RDAVE NW ANDOVER, MN 55304 193224410010 ADAMCZAK FLOYD & JANICE 15229 FOX ST NW ANDOVER, MN 55304 193224420011 JARVIS WILLIAM A & CHERYL A 4360 153RD AVE NW ANDOVER, MN 55304 193224420014 ROHDE KURT 4218153RDAVE NW ANDOVER, MN 55304 \c "," ,\-' NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.C1.ANDOVER.MN.US December 29,2006 Re: 2007 Mill & Overlay/Kelsey Estates/City Project 07-2 Dear Andover Resident: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your development as a portion of the 2007 Overlay Project. Discussion: The proposed project consista of milling the existing bituminous roadway, shaping the gravel, constructing concrete curb and gutters and placing a new layer of blacktop. The total project cost is estimated at $1,084,456.76 in which 75% of the project costs ($813,342056) would be funded from the City's Road and Bridge Fund and 25% of the total project cost ($271,114020) would be assessed to the benefiting properties. The properties that will be assessed for the improvement are depicted on the attached mapo An informational meeting was held on November 21, 2006 to discuss the project and receive feedback and commentso Estimated Cost: The estimated assessment to each property in the Kelsey Estates development is $5,366.98. This cost could be assessed over an 8 year period at 6.0% interest, or the assessment may be paid in full with no interest within 30 days of the assessment hearing. Assessment Period/Cost: The annual assessment payment over 8 years at 600% is approximately $864028 per year. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel fr,~e to contact me at (763) 767-5133. Sincerely, CITY OF ANDOVER Gl&o~ David Do Berkowitz, PoEo City Engineer DDB:rja Encl. cc: Mayor & City Council H:IEngineeringlCity ProjectslOpen City Projectsl07-02 2007 OverlayslWord DocumentslCorrespondancelResidentslPubiic Hearing Keisey Est.DOC 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENTS PROJECT NO. 07-2 2007 OVERLAY PROJECT NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at the regularly scheduled City Council meeting on Tuesday, January 16, 2007 at 7:00 PM to consider construction of the following improvements: 2007 Street Mill & Overlay The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the improvements are within the following described development: Kelsey Estates The estimated assessment rate is as follows: Kelsey Estates: $5,366098 I unit Such persons desiring to be heard with reference to the proposed improvements will be heard at this meetingo CITY OF ANDOVER ~ (J.d Victoria Volk - City Clerk Publication Dates: January 5 & 12, 2007 (Anoka Union) H:\Engineering\City ProjeclslOpen City Projects\07-02 2007 Overlays\Word Documents\CorrespondanceIResidents\Public Hearing Kelsey Est. DOC I~'- City of Andover - Kelsey Estates ;1; '" '" .... , I i .;: I \ / I \ 15357 I 11-.,~1 r (/") . ~~( i , ::> I ' Cl . 4130 \ ~ \ ~ \ \ . , '" '" '" .... 4225 .. I :i ~ 4289 '" 1 It> .... I ~ co j '" '" .... '" kj 4206 ::1 '" .... ,~/ :"1 14988 iteJ !'!J! I, 14964 = '" to. ~ ~ ~ , EADDW~!J2ND.ADD ! 4217 '" , \ a \ 4277 i \ MAP LEGEND: 18 WATER ~ PARK D PARCELS '" ... '" .... '" '" ~ '" to. = '" Map Scale: 1 inch = leet 9 Map Date: 11/1412006 Data Dale: OCTOBER 2006 Sources: ANDOVER GIS ANOKA COUNTY ASSESSOR Disclaimer: COpyright Cl200& ~ RIVers Edgs GIS, LLC. 193224410011 FORTUNA ANTHONY 15268 ELDORADO ST NW ANDOVER, MN 55304 193224410014 BINSTOCK KEVIN L 4023 152ND LN NW ANDOVER, MN 55304 193224440011 TIERNAN RANDALL J & MARGERY A 15130 ELOORAOO ST NW ANDOVER, MN 55304 193224440014 EISENSCHENK WILLIAM T & S P 4070 151ST AVE t-NV ANDOVER, MN 55304 203224320011 LINN LAWRENCE E & REBECCA L 3974 152ND LN t-NV ANDOVER, MN 55304 193224410012 BILLING MATTHEWW & DEBRA L 15230 ELDORADO ST NW ANDOVER, MN 55304 193224410015 STEARNS ROBERT P & PATRICIA K 4026 152ND LN NW ANDOVER, MN 55304 193224440012 JACOBSON KENNETH & MARY L 15121 ELDORADO ST NW ANDOVER, MN 55304 193224440015 MCCLAREN ARTHUR H & NOLA K 4024151ST AVE NW ANDOVER, MN 55304 203224320012 WlNDSCHITL THERESA M 3979 152ND LN NW ANDOVER, MN 55304 ~ (5fi-I1 esA.. -1z.j 193224410013 BECKER MICHAEL G & PATTY A 15176 ELDORAOO ST NW ANDOVER, MN 55304 193224410016 WEIGHT ANN M 15173 ELDORADO ST NW ANDOVER, MN 55304 193224440013 BRADFORD DARRELD T & CYNTHIA 4116151ST AVE NW ANDOVER, MN 55304 193224440016 ANDOVER CITY OF 1685 CROSSTOWN BLVD NW ANDOVER, MN 55304 203224320013 DAUMAN MARK 3915 152ND LN NW ANDOVER, MN 55304 CON eo N..... 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I TX~~QQyEl? I 2007 Overlays (C.P. 07-2) ~ . Woodland Ridge, Indian Meadows 3rd Addition & Kelsey Estates Tuesday, November 21, 2006 I 5:30 p.m.-6:30 p.m. "-,, r..' -:\.f.,' INFORMATIONAL MEETING ANDOVER CITY HAll 1685 CROSSTOWN BOULEVARD NW ANDOVER, MN 55304 Phone: . ~ y (\Il 6) R-&--~ 24-ltf Il?:l LiJ ;JvJ , 7~3/01...{OIo AN [)o\/"CYL E-Mail: CU"YlO((.5tW\v-e.rr;;)1-.o-f-w.cl..\ . C~ Name: Address: Comments: J~ C-rY1 c..e...-c....v- ~ ~ /~ ec:f 0 '-f/-vd u ~ 3- r ..:+ ~ ~ tr'c.e.-J O~~. ~-v.d:; <t- sf, SU<rv (~~--.--{i~ ) ~ p... ~ ~ [3 I~ ~ '13 r~ tyv ~.~v"'~. ~ ~ ~..~ ~- i n'14l; ,--kc~~ ,A.L,~-:> 4L~ ~'-fv '!/<.e -7~ ~ -/-0 ~ .s~ _ ~4t-L- (fY'-"CJ~~ --j-k. ~ ~~-& ~ ~~-~~ ,~~ ~~ ~ CAo~.~ L~ J ~~ ~&- .~ t.uV-t ~i~' .J:) ~~>0t ~1/l'5,'-i)\( +t--- ;~ 67u ~~ ~.. ~~ +- ~ .~~j~(C ,,1- W 1.---:::> ~ -h ~..)~. ~~ 'i"~ ~ ~ <'--\,-e ~ V v ~. ~~ C:l!..-v.--e.1-J~ . H:\Engineering\City Projects\Open City Projects\07-02 2007 Overlays\Word Documents\Correspondance\Residents\COMMENT SHEET.doc D7-lJ2- COMMENT SHEET 2007 Overlays (c.~i~' Woodland Ridge, Indian Meadows 3rd Addition & Kelsey Estates Tuesday, November 21, 2006 I 5:30 p.m.-6:30 p.m. INFORMATIONAL MEETING ANDOVER CITY HALL 1685 CROSSTOWN BOULEVARD NW ANDOVER, MN 55304 Name: c::fU/~.-;--;?o (-Iv E Address: t/) /0 /53ej A II NtJ ;1rJJ~ V~ ;iJ/"j I Phone: ~ / c2 ~ ;2 </7- j 1) (j ~ E-Mail: f(;JfrD;j~&.j)It2.1t).ff..iJ I C",.V\o\. Comments: I A-M /hiAIJS\T ~J/rJj( I1vJ ~ff~ RE ~\jrtS/~(;la I rj If / uJ Skr7 SFftC1&e-Y .1ifi11J E /I rf JJ 5;fj C-{ ~ FE?v1fl / J /f:f ! 5', rl'1jJKJV\/~!lIl@f-r (:j ;JDI )/-C:c.f3:fAK1 AT 1/1/5 ~ 7:NI ~ I H:IEngineeringlCity ProjectslOpen City Projectsl07-02 2007 OverlayslWord DocumentslCorrespondancelResidentslCOMMENT SHEET.doc . e'J7-0'2. COMMENT SHEET 2007 Overlays (C.P~(iJ'7~2) Woodland Ridge, Indian Meadows 3rd Addition & Kelsey Estates Tuesday, November 21, 2006 I 5:30 p.m.-6:30 p.m. INFORMATIONAL MEETING ANDOVER CITY HALL 1685 CROSSTOWN BOULEVARD NW ANDOVER, MN 55304 Phone: \<"'~~"b-- \1 ~Y:7 . ~s~ ~ Y\\J is?'- ~5~7 E-Mail: Name: Address: Comments: I O-VY\. ~~ 0Jldc~~~S(., T ~~ ~ ,A- ~J.rv--~~ j~o \~- t- ~UV- ~M~ ~ cAn n.ot Vv~ ~ ~"Y\O\.J-Z_ I Cl'r^ oJ.so ~ Db]),,:t- -\t.,l ('L ~ >6 ""-'- < '^'--' 5" - cD ~ 4c ~~ . -+0 6\0 ''f :a~~-\-v (2J v , .~,~ (.~~~ ~~~\J~, --=c w~Q.,~ ~~ -r-Gbrr~ \ \~'O)\1"€./Q ~') ,oil-%- ~+ ~ 1I'1u_re.~ ~ ~ ~ (1\SX - ~ "'., ~1r- 25 IA 'i\JL,v..) ~-.9j- ~ 'l~ C;.,vl-~ .1 \~~ ~ ~\JLa-- U H:\Engineering\City Projects\Open City Projects\07-02 2007 Overlays\Word Documents\Correspondance\Residents\COMMENT SHEET.doc ~"i~ Catherine J. and Grant H. Marozas 17322 Bittersweet St. NW Andover, MN 55304 December 8, 2006 ,___hr_____ RECEIVED David Berkowitz City Engineer City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 I I I CITY OF ANDOVER (lEe I 3 2006 Dear Mr. Berkowitz: Like many of our neighbors, we feel that the city should be paying for fixing our roads. Our current road condition is desirable because it keeps the driving speed lower. We do not know any resident that wants this. If the city insists that the road must be repaired, the 25% assessment on residents is not understood even after attending the informational meeting. We also do not feel that interest should be charged if the assessment is paid in installments. It is not fair to assume that the residents have $5,000 to pay the assessment, and charging interest is a further monetary burden on us. 'It is likely that our property taxes will also increase as a result of the roadlcurb work to be done (without experiencing an increase in the value of our property for resale purposes). We don't need "luxury" curbs. We request that if the repairs have to be done, please only ground up and redo the road and skip the "luxury" curbs. This will help alleviate the financial burden on us. Please also consider not charging interest until after a certain period of time (e.g., on the balance unpaid after three years). If the proposal is approved as presented at the informational meeting, we promise to campaign against every Andover Council member who approved it. Thank you in advance for forwarding my comments to the City Council for consideration. Sincerely, jLd '. cr vtL./VJl l-\l~i{J1/~~ Catherine J. Maroz8s Grant H. Marozas @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Developmen FROM: Courtney Bednarz, City Plannf SUBJECT: Public Hearing/Consider Conditional Use Permit/Mining Permit/2748 161st Avenue NW - Planning DATE: January 16,2007 INTRODUCTION The applicant is requesting to store up to 3,000 cubic yards of topsoil on the subject propertyo Bringing material in excess of 400 cubic yards onto a property is considered land reclamation and requires a Conditional Use Permit. DISCUSSION The required permit allows the city to review the type of material, the route and method of transportation, measures to prevent displacement from wind, hours of operation, length of permit, site restoration, etco A letter submitted by the applicant is attachedo This letter provides . additional details about the proposalo It should be noted that there was not a quorum at the Planning Commission Meetingo As a result, the Planning Commission discussed the item but did not hold a public hearingo There was no one in the audience from the neighborhood to speak on this itemo The three commissioners present at the meeting discussed the proposal with the applicant and indicated they would recommend approval of the request. Type of Material The material will be topsoil generated from various excavating jobs in the areao No concrete, asphalt or other construction material or debris will be allowed to be stored on the siteo Transportation 161 51 Avenue and Round Lake Boulevard will be the transportation routeso As these are county roads, a condition of approval will require compliance with any requirements of the Anoka County Highway Department. Hours of Operation The applicant has proposed 7:00 am to 6:00 pm as the hours of operationo Length of Permit The applicant is requesting the permit extend through December 1,20090 Storage Area The material will be located toward the southwest comer ofthe site where it will be protected from wind by existing treeso The location will be approximately 700 feet away from the nearest residential structureo In addition, the stockpile will be required to be seeded and mulched to prevent displacemento Northern Natural Gas The applicant will need to cross a natural gas pipeline to access the storage areao A letter from Northern Natural Gas is attachedo The berm requirement described in the letter has been included as a condition of approval. Annual Inspection This type of permit has typically been subject to an annual inspection to ensure the terms of the permit are being observedo Additionally, staffwill inspect the site at the end of the permit period to make sure that the site has been appropriately restoredo ACTION REQUESTED The Council is asked to hold a public hearing and to approve or deny the proposed Conditional Use Permito Attachments Resolution Location Map Contractor's Letter Letter from NorthemNatural Gas Aerial Photograph Cc: Grant Schmitt 2748 161 51 Avenue NW -2...- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESo NOo R A RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW LAND RECLAMATION ON PROPERTY LOCATED AT 2748 161 ST AVENUE NW(Po1.Do 16-32-24- 42-0001), LEGALLY DESCRIBED AS; THE Northwest quarter of the Southeast quarter of Section 16 Township 32 Range 24, Anoka County, Minnesota except that part described as follows: beginning at a point on the North line of said quarter quarter 1869.85 feet west from the East quarter comer of said section, thence South at a right angle to said North line 208 feet, thence West parallel with said Nprth line 400 feet, thence North at a right angle 208 feet to said North line, thence East along said North line 400 feet to point of beginning, except road, subject to easements of record WHEREAS, Grant Schmitt has requested a Conditional Use Permit to allow land reclamation for a three year period on property located at 2748161 st Avenue NW; WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of the City Code; and- WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare ofthe City of Andover; and WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Conditional Use Permit request; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation ofthe Planning and Zoning Commission and approves the Conditional Use Permit to allow land reclamation subject to the following conditions: 10 The applicant shall conform to all requirements and recommendations by the Anoka County Highway Department concerning transporting the material on County roads. 20 The applicant shall provide a 3 to 4 foot berm over the portion of the Northern Natural Gas pipeline that will be crossed by truckso The berm shall be removed when hauling has been completedo 3. The permit shall be limited to three years and shall expire in December of 2009. 4. The volume of material stockpiled on the subject property shall be limited to a maximum of3,OOO cubic yardso 50 This permit shall be subject to annual site inspection to determine compliance with the City Code and the conditions of this permit. -3- 60 No concrete, asphalt or other construction material or debris shall be allowed to be stored on the site as a part of this permit. 70 The stockpile shall be located in the southwest quadrant of the subject propertyo 80 The stockpile shall be seeded and mulched to prevent displacement. 90 The hours of operation shall only be between 7 am and 6pm. 100 The subject property shall be restored to a level condition or improved when the material has been removed and/or at the time the permit expireso 110 Mining of material beyond the imported stockpile shall be prohibitedo 120 The Conditional Use Permit shall be subject to a sunset clause as defined in City Code 12-14-6Do Adopted by the City Council of the City of Andover on this _ day of ,2007. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Victoria V olk, City Clerk -y- Conditional Use Permit Land Reclamation 2748 161st Avenue NW / I h 164T LN I-'L \ ~}-~ '\1 /' ~- [j . 1- ~ ~~ ^ \\ / oJ 1 / ~ I - l 1\ .e'''T , I-- - F I-- ~ I--- - .... - 1---0: f---- ~ f---- j a. - f--- - - / I-- . 2=c1 l "1 >- T - - I- k~ I ~ I Project Location Map N w~e s Andover Planning _.~- Grants Excavating & Grading December 19, 2006 272748 161st Avenue NW Anoka. MN 55304 Business PH: (612) 363 0241 Home PH: (763) 4345441 City of Andover RE: Request to Stockpile Topsoil on 2748 County Road 20, Andover To Whom It May Concern: Grant Excavating requests city approval to temporarily stockpile up to 3,000 cubic yards of topsoil on property described above owned by Grant Schmitto The topsoil is being generated from various excavating jobs and reused on landscaping jobs within the areao Trucking of topsoil will occur between the hours of7 aomo to 6 p.rno via county roads 9 and 20 using up to two truckso The stockpile will temporarily be seeded and mulched. Topsoil from the temporary stockpile will be used on different landscaping jobs in the spring of 2007 through December 1, 2009. Grants Excavating will be responsible for permit requirements and removal of topsoil over the three year periodo If you have any questions of need additional information, please feel free to call. Sincerely, e14AdP2~ Grant Schmitt Grants Excavating & Grading -b- DEC-26-2006 11:15 MPLS ROW 952 887 1759 952 887 1759 Po 02/02 ~~~~;IQa5 NMhern Natural Ga. Company 1650 We$l 62nd Street Suite 1250 BloominglDll. MN 55431 December 26, 2006 Mr. Bob Moorhouse Forrest Lake Contracting 14777 Lake Drive Forest Lake, MN 55025 Re: Crossing of Northern Natural Gas Pipelines Dear Mr, Moorhouse: Northern Natural Gas would not object to Forest Lake Contracting temporarily crossing over our pipelines in Anoka County. The crossing will be specifically and only south of Highway 20 and east of Highway 9, approximately one-quarter mileo Forest Lake Contracting hereby agrees to berm. over Northern Natural Gas' pipeline with approximately 3 to 4 feet of additional earth covero When Forest Lake Contracting has completed the dirt hauling, the benn will be removed from the pipeline easement. -7- TOTAL P002 . '... - f,q i e;, <.... t1 ;j ~ 'll ..,;;J .r: .~ ""'" ~. l- j i ,'J '~ ....f. " , i ,.1'--", ,~,.,,'i, ! . ~ ~ ; <A ~ \ '-'- , 1_rr_ CITY OF NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Vicki V olk, City Clerk SUBJECT: Reschedule February 20, 2007 Meeting - DATE: January 16,2007 INTRODUCTION School District #15 has scheduled a special election for February 20, 20070 DISCUSSION State law prohibits meetings from being held between 6:00 p.mo and 8:00 pomo on days when elections are heldo Council will need to reschedule the February 20th meetingo Monday, February 19th is a holiday (Presidents' Day)o Council can meet on Wednesday, February 21 st (Ash Wednesday) or at 8:01 p.mo on Tuesdayo ACTION REQUIRED Council is requested to reschedule the February 20, 2007 meetingo Respectfully submitted, iLL. Ud Vicki V olk City Clerk ~ CITY OF NDOVE (!) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule February Council Workshop DATE: January 16, 2007 INTRODUCTION The Council is requested to schedule a Special Council Workshop for the month of February for a number of miscellaneous business itemso DISCUSSION Potential agenda items for a January workshop have been identified as follows: 1. Youth First Update 20 Comprehensive Plan Discussion 30 Sanitary Sewer Discussion 40 Railroad Quiet Zones/Way Side Horns Update 50 Cell Tower Ordinance Review 60 2007 Council Goals Discussion Other items may be added upon request. ACTION REOUIRED Schedule a Council Workshop, a suggested date is Tuesday February 23rd or another date acceptable to the Council. Q) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule EDA meeting DATE: January 16, 2007 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the February 6, 2007 City Council meetingo DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Update on Economic Development Activities 20 Letter of Intent Review 30 Purchase Agreement Updates 4. EDA Potential Projects Update 5. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items ACTION REOUIRED Schedule an EDA meeting at 6:00 pm before the February 6, 2007 City Council meetingo CITY OF NDOVE @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers ~ '..:>, '''.''-> CC: Jim Dickinson, City Administrato .<. '. Frank Stone, Public Works superinte~~ FROM: SUBJECT: Public Works/City Council Workshop - Public Works DATE: January 16, 2007 INTRODUCTION Requesting a Public Works/City Council Workshop with the Mayor and Councilmembers sometime in late February or early March. If at all possible, we have listed two dates the Council could select from which are Tuesday, February 2ih or Thursday, March 1 st. DISCUSSION Our last workshop was held March 16,20060 We would like to invite the Mayor and Council to meet with the Public Works Division Supervisors to review City equipment and facilitieso We also have some new and updated policies to review with Council for approval so this workshop would be much appreciatedo We would also like to hear Council's input from residents on the operations of the Public Works Divisionso Discuss what we could do to improve services or what not to doo We are one large team working for the City and would like Council input to help us meet our 2007 goals in a positive mannero RECOMMENDATION Schedule a Public Works/City Council Workshop to be held in February or March 2007. Respectfully submitted, ~~ Frank Stone Public Works Superintendent @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: January 16, 2007 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meetingo Listed below are a few areas of interest: 10 Administration & City Department Activities 20 Update on Development Activity 30 Update on Public hnprovement Projects 40 Meeting Reminders 50 Local Board of Appeal and Equalization Training Reminder 60 Hanson Blvd NW Project Update 70 Miscellaneous Projects Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notifY me so an adequate update can be made. ~e~ "t;" '\:\ \, --.-.- <' .. .... 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administratord- , SUBJECT: Supplemental Agenda Item for January 16, 2007 City Council Meeting DATE: January 16, 2007 The City Council is requested to receive the following supplemental informationo Discussion Items Item #50 Receive Anoka County Sheriff's Department Monthly Report (Supplemental) - Sheriff Respectfully submitted, wJ- 1; Jim Dickinson City Administrator ,~ @ B. CITY OF ANDOVER -DECEMBER, 2006 Current Mo. Last Month YTD LAST YTD Radio Calls 949 811 11,516 10,552 Incident 937 790 10,652 9,717 Report Burglaries 13 9 149 120 Thefts 46 902 696 48 Crim.Sex 3 0 21 29 Condo Assault 16 12 151 179 Dam to Prop. 29 28 462 476 Harr. Comm. 13 2 168 143 Felony Arrests 7 3 89 109 Gross Mis. 4 1 61 61 Misd. Arrests 27 12 556 656 Dill Arrests 10 6 104 98 . Domestic Arr. 7 5 66 74 Warrant Arr. 14 16 157 179 Traffic Arr. 123 113 1,569 1,613 Dill OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: TIME: 01:11 09:35 01:29 02:49 01:52 21:47 02:20 22:29 02:27 23:25 ~, C. CITY OF ANDOVER. DECEMBER, 2006 Community Service Officer Report Current Month Last Month YTD Last YTD Radio Calls 152 147 1,879 2,290 Incident Report 98 102 1,215 1,514 Accident Assists 15 13 152 258 Vehicle Lock 40 40 403 429 Out Extra Patrol 182 179 2,744 2,059 House Checks 2 0 111 99 Bus. Checks 31 17 364 558 Animal Compl. 32 42 557 687 Traffic Assist 7 7 101 216 Aids: Agency 156 187 2,163 2,224 Aids: Public 60 60 929 772 Paper Service . 0 0 1 12 Inspections 0 0 0 0 Ordinance Viol. 0 2 8 16 "-