HomeMy WebLinkAboutCC January 3, 2006
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CITY OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular City Council Meeting - Tuesday, January 3, 2006
Call to Order - 7:00 p,m.
Pledge of Allegiance
Acknowledge Planning Commissioners' Service (Dean Vatne, Jonathan Jasper)
Resident Forum
Agenda Approval
1, Approval of Minutes (12/20105 Regular)
Consent Items
2. Approve Payment of Claims - Finance
3. Approve Recycling Agreement with Anoka County - Public Works
4, Approve Appointment Accounting/Engineering Clerk - Administration
5. Approve Resolution Accepting Donation! Andover Baseball Association - Finance
6. Approve Donations for Senior Class parties - Administration
7. Approve Reimbursement Resolution 2006 Equipment purchases - Finance
8. Approve Reimbursement Resolution 2006 Public Improvement Projects - Finance
Onmnizational Items
9, Approve Official Depositories & Banks - Finance
10. Designate Official Newspaper - Clerk
II. Appoint Acting Mayor - Clerk
12. Appoint Standing Committees - Clerk
Discussion Items
13. Consider Tennis Courts/Pine Hills Park/Meadowcreek School-Parks
14. Discuss 2006 CDBG Application (continued)--Planning
Staff Items
15. Schedule EDA Meeting -Administration
16. Schedule City Administrator Review - Administration
17. Administrator's Report - Administration
Mayor/Council Input
Adjournment
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REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JANUARY 3,2006
TABLE OF CONTENTS
PLEDGE OF ALLEGIENCE..................................................................................................... I
ACKNOWLEDGE PLANNING COMMISSIONERS' SERVICE (DEAN V ArnE,
JONA mAN JASPER) ....................................... .................................................................. I
RESIDENT FORUM ................................................................................................................. I
AGENDA APPROV AL............................................................................................................. 2
APPROVAL OF MINUTES...................................................................................................... 2
CONSENT ITEMS
Approve Payment of Claims ................................................................................................2
Approve Recycling Agreement with Anoka County ........................................................... 2
Approve Appointment Accounting/Engineering Clerk ....................................................... 2
Resolution ROOI-06 accepting Donation/Andover Baseball Association ...........................2
Approve Donations for Senior Class Parties ....................................................................... 2
Resolution R002-06 approving Reimbursement 2006 Equipment Purchases ..................... 2
Resolution R003-06 approving Reimbursement 2006 Public Improvement Projects ......... 2
APPROVE OFFICIAL DEPOSITORIES AND BANKS (RES. R004-06)............................... 2
DESIGNATE OFFICIAL NEWSP APER.................................................................................. 3
APPOINT ACTING MA YOR...................................................................................................3
APPOINT STANDING COMMITTEES ........................:......................................................... 3
CONSIDER TENNIS COURTS/PINE HilLS PARKIMEADOW CREEK SCHOOL
Motion to approve... .......... ....................... ............................................................................. 4
DISCUSS 2006 CDBG APPLICATION (CONTINUED)
Motion to approve (RES. R005-06)......................................................................................5
SCHEDULE EDA MEETING ................................................................................................... 6
SCHEDULE CITY ADMINISTRATOR REVIEW.................................................................. 7
ADMINISTRATOR REPORT .................................................................................................. 7
MAYOR/COUNCIL INPUT .................................................................................................,.... 7
ADJOURNMENT ...................................................................................................................... 7
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CITY OF
NDOVE
REGULAR ANDOVER CITY COUNCIL MEETING - JANUARY 3,2006
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike
Gamache, January 3,2006, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councilmembers present:
Councilmember absent:
Also present:
Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
None
City Attorney, William Hawkins
City Engineer, Dave Berkowitz
City Administrator, Jim Dickinson
Community Development Director, Will Neumeister
Others
PLEDGE OF ALLEGIANCE
ACKNOWLEDGE PLANNING COMMISSIONERS' SERVICE (DEAN VATNE,
JONATHAN JASPER)
Mayor Gamache thanked Dean Vatne and Jonathan Jasper for being on the Planning and Zoning
Commission and presented them with plaques.
Mr. Dean Vatne thanked the Council and staff for allowing him serve on the Commission.
Mr. Jonathan Jasper thanked the Council and stated this allowed him to learn more about the City
and what is going on.
Councilmember Trude stated both of the Commissioners worked very hard this past year
working on the Code changes. She appreciates all the work and time they have spent looking at
projects. Their involvement has made a difference in the City.
Councilmember Orttel thanked them for doing a great job.
o RESIDENT FORUM
No one wished to address the Council.
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Regular Andover City Council Meeting
Minutes - January 3, 2006
Page 2
AGENDA APPROVAL
There were no changes.
Motion by Jacobson, Seconded by Knight, to approve the Agenda as presented. Motion carried
unanimously.
APPROVAL OF MINUTES
December 20, 2005, Regular Meeting: Correct as written.
Motion by Trude, Seconded by Jacobson, approval of Minutes as indicated above. Motion carried
unanimously.
CONSENT ITEMS
Item 2
Item 3
Item 4
Item 5
Approval of Claims
Approve Recycling Agreement with Anoka County
Approve Appointment AccountinglEngineering Clerk
Approve Resolution Accepting Donation! Andover Baseball Association
(RES. ROOI-06)
Approve Donations for Senior Class Parties
Approve Reimbursement Resolution 2006 Equipment Purchases (RES. R002-06)
Approve Reimbursement Resolution 2006 Public Improvement Projects
(RES. R003-06)
Item 6
Item 7
Item 8
Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion carried
unanimously.
APPROVE OFFICIAL DEPOSITORIES AND BANKS
City Administrator Dickinson noted each year the City Council is required by state law to approve a
resolution designating the City's official depositories, supplemental depositories of investments and
designating an individual as the approval authority for collateral transactions.
Motion by Knight, Seconded by Trude, to approve the attached resolution that designates
depositories for City funds and designates the City Administrator of the City of Andover as the
approval authority for the release and acceptance of all collateral to be held by the City in
conjunction with City funds on deposit with authorized institutions. Motion carried unanimously.
(RES. R004-06)
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Regular Andover City Council Meeting
Minutes - January 3, 2006
Page 3
DESIGNATE OFFICIAL NEWSPAPER
City Administrator Dickinson stated each year the City Council must designate the official
newspaper of the city where publication of official notices are made.
The Anoka County Union has submitted their proposal to serve as the city's legal newspaper for
2006. The legal publication rate will be $9.50 per column inch (the 2005 rate was $9.25).
Electronically transferred legals will be $9.00 per column width (the 2005 rate was $8.75),
Motion by Jacobson, Seconded by Trude, to designate the Anoka County Union as the official
newspaper for 2006.
Councilmember Orttel wondered if staff has investigated to see if the Anoka County Union is still
the best buy. Mr. Dickinson did not know of another newspaper they could use for publications. He
noted they could use the StarTribune but it is very expensive.
Mayor Gamache thought there was some talk about going online with information but that is not yet
available and they still need to have an official paper to do these types of things. Mr. Dickinson
stated that is correct.
Motion carried unanimously.
APPOINT ACTING MAYOR
It was noted that each year the Mayor appoints an Acting Mayor. Councilmember Orttel is the
present Acting Mayor.
Mayor Gamache recommended Councilmember Orttel as Acting Mayor.
Motion by Gamache, Seconded by Jacobson, to appoint Councilmember Orttel as the Acting Mayor
for 2006 based upon the Mayor's recommendation. Motion carried 4 ayes, 1 present (Orttel).
APPOINT STANDING COMMITTEES
It was noted each year Standing Committees are appointed based upon the recommendation of the
Mayor.
Councilmember Jacobson asked to be removed from the newsletter committee. Councilmember
Knight stated he could not make the meetings for the newsletter committee.
o Regular Andover City Council Meeting
Minutes - January 3, 2006
Page 4
Mayor Gamache wondered if things could be done by mail or email instead of going to meetings.
Mr. Dickinson stated ideas could be submitted to Rhonda on staffby email or mail instead of going
to all of the meetings. Councilmember Trude indicated this is the way she has done this.
Mayor Gamache thought the recommendation would be to flip flop the committees.
Motion by Gamache, Seconded by Trude, to appoint Councilmembers Jacobson and Trude to the
Public Works Committee and Councilmembers Orttel and Knight to the Newsletter Committee.
Motion carried lImmimously.
Councilmember Knight will be the chair of the Newsletter Committee and Councilmember Trude
will be the chair of the Public Works Committee.
CONSIDER TENNIS COURTSIPINE HILLS PARK/MEADOWCREEK SCHOOL
City Engineer Berkowitz stated this item is in regard to a request from Meadow Creek Christian
o School to consider the City to allow locating tennis courts in concept at Pine Hills Park.
Councilmember Jacobson stepped down because of a conflict of interest.
Mr. Berkowitz stated the location of the tennis courts may impact some storm water drainage so as
part of the design and layout, that would have to be considered. Staff could review that as part of the
design.
Councilmember Knight wondered if they are talking about construction outside of the outfield fence.
Mr. Berkowitz stated that is correct. The tennis courts are proposed to be public courts with the
caveat that the school would have exclusive rights during certain times of the year when they would
need to utilize it for their activities.
Councilmember Trude wondered if skateboarders using the tennis courts is a concern the school has
considered because the skateboarders like to use tennis courts but tennis courts can be damaged
easily by skateboard use. She thought it would be hard to regulate that. Councilmember Knight
wondered who would maintain the tennis courts. Mr. Dickinson stated they would propose making
an arrangement similar to what they have with the high school regarding fields.
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Mr. Jacobson stated they are only looking at the concept now and not at the engineering or anything
like that. The reason they are before the Council asking for concept approval is that they have to
start ground breaking for the school in the spring and the layout has to be completed within another
week to a week and a half. They wanted to know if they need to include the courts in their plans or
not. If it is on their property, the courts would only be available to the school and not the public.
Councilmember Orttel did not have a problem looking at the concept but there are other things they
have to consider with this. Maintenance is a big issue because they do have to be fairly regularly
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Regular Andover City Council Meeting
Minutes - January 3, 2006
Page 5
maintained. He wondered if the courts could be fenced and secured against vandalism. They may
want to tie down some of the issues before approval.
Mayor Gamache thought with the tennis courts they had there are resurfacing issues. He wondered if
this is a yearly maintenance issue. Mr. Berkowitz stated the surfacing lasted a few years but they
were getting some structural issues with the tennis courts they have. He hoped they would be able to
eliminate those issues with the new construction.
Councilmember Trude wanted to make sure that the courts are available to all of the residents but
would not want them to be abused. She would support the concept.
Councilmember Knight wondered if they would need a legal document for this. Mr. Hawkins stated
they would want to put together an agreement similar to what they have used for the school district.
Councilmember Jacobson indicated they would not need the agreement for the concept. Mr.
Hawkins stated that is correct.
Motion by Knight, Seconded by Trude, to concur with the conceptual request from Meadow Creek
Christian School for tennis courts at Pine Hills Park. Motion carried lImmimously.
Councilmember Jacobson returned to his Council seat.
DISCUSS 2006 CDBG APPLICATION (CONTINUED)
Community Development Director Neumeister stated the Council authorized letters of support for
Youth First and Meals on Wheels at the last meeting and suggested the City pursue a planning
application for the Rural Reserve and Comprehensive Plan Update.
Councilmember Trude thought they should ask for more money. If they ask for $30,000 they will get
$15,000. She indicated they should ask for $35,000 for the Comprehensive Plan Update and $35,000
for the Rural Reserve sewer and water studies and park studies and whatever might be needed. She
thought if they ask for this, they will probably receive $20,000 for both of them. She has never seen
near $100,000 for something like this. She thought they were shooting a little low and she
recommended they go for more money.
Councilmember Jacobson thought when they discussed this before they talked about how much it
was going to cost them to upgrade the Compo Plan and do the Rural Reserve and he thought they
were talking about a lot more than this. He agreed with Councilmember Trude that if they could
justify in outline form when they send in the application as to how much each item will cost, he
thought they could at least double this. They need to be a little realistic and if they have good
documentation to back the request, it would help. Councilmember Knight agreed.
Mr. Neumeister thought the cost would be close to $70,000 and this approach is showing that they
are participating and they are taking some of their own in-kind contribution, staff time and in-house
o Regular Andover City Council Meeting
Minutes - January 3, 2006
Page 6
expertise they are using and legal in retainer but it is showing they are only asking for half of what
they are going to do and they look on that more favorably than having the City ask for one hundred
percent of the funding. Mr. Dickinson stated based on Andover's demographics, it is hard to apply
for larger amounts.
Councilmember Jacobson suggested taking a look at the numbers and be realistic about it and ask for
what they think they need. He did not think they should ask for every penny but he felt the amount is
a little low.
Councilmember Orttel thought it made sense to split this into two plans and submit two proposals.
Councilmember Trude wondered if it made sense to have two different plans. Mayor Gamache
wondered if they could have more than one application. Mr. Dickinson stated they would need to
prioritize the applications if they submit more than one.
Councilmember Trude thought it was important to have someone sit in on the meeting to watch it.
She thought it was important to have a Commissioner be aware of their needs because they sit in the
Committee and parcel out the money according to who is in attendance by what she has heard. Mr.
o Neumeister stated they have sat in on the last three year's meetings.
Councilmember Trude thought it was important for the Council to send a letter to their areas
Commissioners requesting their support of their application. Mr. Neumeister stated they do make a
presentation at the meeting.
Councilmember Jacobson thought it was important to make the point that the Rural Reserve planning
is going to affect the community for fifty years and they better do it right the first time.
Councilmember Trude wondered if there were any other economic development items they could
apply for. She thought they could apply for the recapture program. Mr. Dickinson stated with the
recapture program, that will happen earlier in 2006 and the money will have to be spent by the end of
April. It is a quick process and they do have a couple ofprojects that will take care of that.
Motion by Trude, Seconded by Jacobson, to approve the attached resolution authorizing the 2006
CDBG application with adjustments as necessary including "and Rural Reserve Planning" in the
resolution and increasing the amounts to $75,000. Motion carried unanimously. (RES. R005-06)
SCHEDULE EDA MEETING
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Motion by Trude, Seconded by Knight, To schedule an EDA meeting for January 17, 2006 at 6:00
p.m. Motion carried unanimously.
o Regular Andover City Council Meeting
Minutes - January 3, 2006
Page 7
SCHEDULE CITY ADMINISTRATOR REVIEW
It was noted per the City personnel policy, all employees are required to have an annual review.
The City Administrator, James Dickinson, is due for his annual review no later than February 17,
2006. The City Council is requested to schedule a date for the review.
Councilmember Trude wondered if they could have this review on February 3, 2006 after the
City Council meeting. Mr. Dickinson did not think that would be a problem.
Motion by Trude, Seconded by Jacobson, to schedule the City Administrator's Review for
February 3,2006 following the regular Council meeting. Motion carried unacimously.
ADMINISTRATOR REPORT
City Administrator Dickinson updated the Council on road improvement projects, development
activities, 2005-2006 Council goals progress, significant city department activities and
Q miscellaneous projects in the City.
City Engineer Berkowitz updated the Council on road improvements projects in the City.
Community Development Director Neumeister updated the Council on development activity in
the City.
MAYOR/COUNCIL INPUT
There was no Council input.
Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unacimously. The meeting
adjourned at 7:53 p.m.
Respectfully submitted,
Susan Osbeck, Recording Secretary
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