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HomeMy WebLinkAboutWK April 25, 2006 o ~~ \..tJl.;J::U.n 5 - \ (p -Ob ANDOVER CITY COUNCIL WORKSHOP - April 25, 2006 MINUTES A Workshop of the Andover City Council was called to order by Acting Mayor Ken Orttel on Tuesday, April 25, 2006, 6:03 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota Councilmembers present: Mayor Mike Gamache (arrived at 6:04 p.m.), Don Jacobson, Mike Knight (arrived at 6:36 p.m.), and Julie Trude None City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Human Resource Manager, Dana Peitso Others Councilmember absent: Also present: o DISCUSSION ON ROAD ASSESSMENT POLICY Mr. Berkowitz stated staff is requesting the City Council to review, discuss and direct staff on the current road assessment policy. Provided to Council is a spreadsheet identifying. scenarios for different developments. The developments are Lund's Area, Stenquist Addition, Northglen 1 st Addition and Woodland Estates. Mr. Berkowitz reviewed the spreadsheet with Council. Councilmember Jacobson asked Mr. Berkowitz how other cities assess for road improvements. Mr. Berkowitz gave Council a sheet with different cities and how they assess for their road improvements. Mr. Berkowitz reviewed the sheet with Council. Councilmember Jacobson stated no matter what you do with the policy, you're not going to please every resident. Maintaining the roads should be a cost shared by all residents. Mayor Gamache asked how long bituminous curb verses concrete would last? o Mr. Berkowitz replied that is too hard to determine. The key is getting the water off the bituminous. Councilmember Knight asked if there is a ditch is a curb still needed? Mr. Berkowitz replied as long as there is proper drainage a curb is not needed. However then there is the issue of the edge o Special Andover City Council Workshop Meeting Minutes - April 26, 2005 . Page 2 of the roadway breaking off. Mr. Berkowitz explained how State Aid funds are used for State Aid roads. Mr. Dickinson gave Council a copy of the 2006-2011 Road & Bridge Projected Fund Balance. He explained how funds are allocated for road projects. Mr. Dickinson stated this issue would be brought back to another council workshop before a draft of the policy will be written up. DISCUSSION ON PERSONNAL POLICY UPDATES Ms. Peitso stated the last update to the Andover Personnel Policy was March of2002. Due to some changes the DOL (Department of Labor) made in April 2004 to the FLSA (Fair Labor Standards Act) some minor changes need to be done to the current City of Andover Personnel Policy. o Discussed changes to be made to Sections 12 (Regular Hours of Work), 13 (Overtime), 15 (Employee Benefits), 22 (Funeral Leave), 33.2 (Travel Reimbursement) and 28 ("Out of the City" Use of Vehicles). Ms. Peitso will bring the final changes to the next Council Meeting for approval. DISCUSSION ON WATER UTILITY RATES Mr. Dickinson stated there are two issues to be discussed regarding water utility rates. The first issue being the fee collected by the Minnesota DNR for the water pumped during the summer months (June, July and August). There is no dispute regarding the fee, staff is recommending that this additional cost be collected through the water rate structure to the highest water users. The second issue is the water rate that is being charged to both monthly and quarterly users. Staff is recommending reducing the monthly base rate to $3.35 rather than $3.95 and staff is also recommending modifying the tier to be divisible by 3. Mr. Dickinson stated these modifications would be brought to the next council meeting. o UPDATE 2005-2006 COUNCIL GOALS Mr. Dickinson stated the attached table has a brief description of2005-2006 goals. His intent is not o Special Andover City Council Workshop Meeting Minutes - April 26, 2005 Page 3 to go through each item individually but to get the information to Council. Mr. Dickinson would like Council to look through the goals and bring to the next workshop what goals the Council has for the next year. Councilmember Jacobson stated public transportation to Minneapolis should be looked into with the rising gas prices. Councilmember Trude stated one of the goals to be added is the role of Community Education at the Andover Community Center. 2007-2011 CIP GUIDELINES Mr. Dickinson stated Council received a proposed calendar that is started from the staff perspective. Staff would like to get information in a draft forma to Council in July. Provided is an updated status of 2006 Capital Improvement Plan Projects. Staff will continue to provide this list to the Council from now until the end of the year to keep up to date on current projects. Also provided is what projects have been approved for 2006-2010. Projects for 2011 are being added. o Mr. Dickinson stated Council should look at the list and decide if there are items that they do not see that should be focused on or any items on the list that should be removed. Councilmember Trude stated adding the project of the fence on the north side of City Hall. Mr. Dickinson replied there is some money set aside for replacing the fence. However time ran out last fall to replace it. Once the Parks Department gets their spring duties done, they will be working on getting the screening done at City Hall. Councilmember Trude asked what trails will be done. Mr. Berkowitz replied they would continue with the Hanson Boulevard trail, Kensington 71h Addition and Crosstown Boulevard. Councilmember Knight asked about broadband internet service. Mr. Dickinson stated this issue is being researched. Mr. Dickinson stated the focus would be on the major items; water, sewer, transportation, Park & Recreation and building related items. DISCUSSION ON 2007 BUDGET GUIDELINE Mr. Dickinson stated the City Council would need to establish guidelines for the preparation of the o 2007 Annual Operating Budget. Mr. Dickinson discussed the 2007 Budget Development guidelines for the Council to consider. These guidelines are consistent with the past few years. Mr. Dickinson asked the Council if there are other items to take into consideration at this point? o c o Special Andover City Council Workshop Meeting Minutes - April 26, 2005 Page 4 Councilmember Orttel stated a road item should be added for the 2007 budget. Discussed water trunk line and usage of water. DISCUSSION ON SCREENING OF COMMERCIAL PROPERTIES FROM RESIDENTIAL Mr. Dickinson stated in 2005 there were changes made to this Code that allow the City to request items for a specific business site. He asked the Council if they would like more research done on this item. Councilmember Orttel stated he would like research on the businesses toning down the lighting at night. OTHER BUSINESS Mr. Dickinson stated Pulte Homes has pulled out of the Andover Station North project. Bruggeman Homes will be constructing the project. The City will be meeting with Bruggeman Homes on Monday, May 1, 2006. Bruggeman Homes will need to revise the final plat. The~e changes will be brought to the EDA. Motion by Mayor Gamache, Seconded by Councilmember Orttel, to adjourn. Motion carried unanimously. The meeting adjourned at 9:08 p.m. ).~ Michelle Hartner, Recording Secretary