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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular City Council Meeting - Wednesday, July S, 2006
Call to Order-7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes; 6/20/06 Regular)
Consent Items
2. Approve Payment of Claims - Finance
3. Approve Resolution! Allocating Off System Expenditure of City MSA Funds onto County Systems/04-
23/Reconstruction of Hanson Blvd. NW & Bunker Lk. Blvd. NW - Engineering
4. Approve Plans & Specs/Order Advertisement for Bids/OS-ll/Tulip Street NW & /06-20A/ Meadow Creek
Christian School Turn Lane Improvements - Engineering
S. Approve Plans & Specs/Order Quotes/06-7/2006 Trail Maintenance - Engineering
6. Accept Resignation/Park & Recreation Commissioner - Engineering
7. Approve Refuse Hauler Licenses - Clerk
8. Approve Extension of Liquor LicenseIPov's Sports Bar/July 21 & 22, 2006 - Clerk
9. Approve Memo ofUnderstandingl04-23/Reconstruction of Hanson Blvd. NW & Bunker Lk. Blvd. NW-
Engineering
10. Update on Nextel Lease Amendment - Administration
Discussion Items
11. Award BidIWoodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) & Adjacent
Parcels - Engineering
12. Discuss Park/Trail Naming Policy - Administration
13. Discuss Conununity Survey Results- Open Space Referendum - Administration
Staff Items
14. Update on Special Deer Hunt Request - Administration
IS. Administrator's Report - Administration
Mayor/Council Input
Adjournment
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Regular Andover City Council Meeting
Minutes - July 5, 2006
Page 9
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - JULY 5,2006
TABLE OF CONTENTS
PLEDGE OF ALLEGIENCE..................................................................................................... 1
RESIDENT FORUM ....................................................... .......................................................... 1
AGENDA APPROV AL............................................................................................................. 1
APPROVAL OF MINlTTES...................................................................................................... 1
CONSENT ITEMS
Approve Payment of Claims ................................................................................................2
Resolution R080-06 approving Resolution/ Allocating Off System Expenditure of City
MSA Funds onto Council Systems/04-23/Reconstruction of Hanson Boulevard NW
& Bunker Lake Boulevard NW.......................................................................................2
Resolution R081-04 approving Plans & Specs/Order Quotes/06-7/2006 Trail Maintenance 2
Accept Resignation/Par & Recreation Commissioner ......................................................... 2
Approve Refuse Hauler Licenses.........................................................................................2
Approve Memo ofUnderstanding/04-23/Reconstruction of Hanson Boulevard NW &
Bunker Lake Boulevard NW ........................................................................................... 2
Update on Nextel Lease Amendment .................................................................................. 2
APPROVE PLANS & SPECS/ORDER ADVERTISEMENT FOR BIDS/05-l1/TULIP
STREET NW &/06-20AlMEADOW CREEK CHRISTIAN SCHOOL TURN LANE
IMPROVEMENTS
Motion to approve Res. R082-06......................................................................................... 2
APPROVE EXTENSION OF LIQUOR LICENSEIPOV'S SPORTS BARlJUL Y 21 &
22,2006
Motion to approve................................................................................................................. 3
AWARD BID/WOODLAND CROSSINGS (05-32), SHAW'S GLEN (05-24),
CARDINAL RIDGE (05-20) & ADJACENT PARCELS
Motion to Approve Res. R083-06........................................................................................ 3
DISCUSS P ARKITRAlL NA1vIlNG POLICY .......................................................................... 4
DISCUSS COMMUNITY SURVEY RESULTS-OPEN SPACE REFERENDUM................. 5
UPDATE ON SPECIAL DEER HUNT REQUEST ................................................................. 7
ADMINISTRATORS REPORT ................................................................................................ 7
MAYOR/COUNCIL INPUT
Crosstown & Nightingale Pedestrian Crossing..................................................................... 8
Merit Development Company ...................... ....................................... .................. ................ 8
Railroad Whistle Issue ................................................................ .......................................... 8
New Cafe Opening................................................................................................................ 8
Fun F est......................................................... ........................ .................................... ............ 8
Andover Boulevard Structure ............................................................... ....... ......................... 8
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ADJOURNMENT...................................................................................................................... 8
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CITY OF
NDOVE
REGULAR ANDOVER CITY COUNCIL MEETING - JULY 5,2006
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Mike
Gamache, July 5, 2006, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councilmembers present:
Councilmember absent:
Also present:
Don Jacobson, Mike Knight, Ken Orttel, Julie Trude
None
City Attorney, William Hawkins
City Administrator, Jim Dickinson
Others
PLEDGE OF ALLEGIANCE
o RESIDENT FORUM
No one wished to address the Council.
AGENDA APPROVAL
Remove from Consent Items for discussion Items 4, (Approve Plans & Specs/Order Advertisement
for Bids/05-11/Tulip Street. NW &/06-20AlMeadow Creek. Christian School Turn Lane
Improvements); and Item 8, (Approve Extension of Liquor License/Pov's Sports Bar/July 2l & 22,
2006).
Motion by Trude, Seconded by Knight, to approve the Agenda as amended above. Motion carried
nmmimously.
APPROVAL OF MINUTES
June 20, 2006, Regular Meeting: Correct as written.
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Councilmember Trude stated on page nine, fifth paragraph the last line should read".. . all the way
south and the ones that are going to stay would be appear to be non-conforming."
Councilmember Trude also asked Mr. Dickinson to correct the misspelling of the developer's name
in the minutes to match the Planning Commission minute's name.
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Regular Andover City Council Meeting
Minutes - July 5, 2006
Page 2
Motion by Trude, Seconded by Knight, approval of Minutes as indicated above. Motion carried 4
ayes, 1 present (Jacobson).
Councilmember Trude asked if the Council could receive the petition that was referenced in the
minutes for the July 18, 2006 meeting.
CONSENT ITEMS
Item 2
Item 3
Item 5
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Item 6
Item 7
Item 9
Item 10
Approval of Claims
Approve Resolution/ Allocating Off System Expenditure of City MSA Funds onto
County Systems/04-23/Reconstruction of Hanson Blvd. NW & Bunker Lake Blvd
NW (See Resolution R080-06)
Approve Plans & Specs/Order Quotes/06-7/2006 Trail Maintenance (See Resolution
R081-06)
Accept ResignationlPark & Recreation Commissioner
Approve Refuse Hauler Licenses
Approve Memo of Understanding/04-23/Reconstruction of Hanson Blvd NW &
Bunker Lake Blvd NW
Update on Nextel Lease Amendment
Motion by Jacobson, Seconded by Trude, approval of the Consent Agenda as read. Motion carried
unanimously.
APPROVE PLANS & SPECS/ORDERADVERTISEMENT FOR BIDS/05-11/TULIP STREET
NW &/06-20A/MEADOW CREEK CHRISTIAN SCHOOL TURN LANE IMPROVEMENTS
City Administrator Dickinson indicated the City Council is requested to approve final plans and
specifications and order the advertisement of bids for Project 05-11, Tulip Street NW between 16181
Avenue NW and Valley Drive NW & Project 06-20A, Meadow Creek Christian School Turn Lane
Improvements.
Mr. Dickinson stated this was pulled to allow Councilmember Jacobson the opportunity not to
vote on this in the consent items.
Motion by Trude, Seconded by Orttel, to approve final plans and specifications and order the
advertisement of bids for project 05-11, Tulip Street NW between 16181 Avenue NW and Valley
Drive NW & Project 06-02A, Meadow Creek Christian School Turn Lane Improvements.
o Motion carried 4 ayes, 1 present (Jacobson). (Res. R082-06)
Councilmember Orttel asked if staff was sure they would not run into a situation on the easement
or can they build the road without the easement if it comes to that. Mr. Dickinson stated they
have to have the right-of-way plat completed and they have to be able to have the easement or
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Regular Andover City Council Meeting
Minutes - July 5, 2006
Page 3
own the right-of-way so they can actually utilize State Aid funds on the project. They will need
to complete that to move forward.
APPROVE EXTENSION OF LIQUOR LICENSE/POV'S SPORTS BAR/JULY 21 & 22,2006
City Administrator Dickinson stated Mr. Brad Povlitzki, owner ofPov's Sports Bar, has requested an
extension of his liquor license.
Councilmember Trude stated she had this pulled because in the future there will be homes
constructed adjacent to Pov's outdoor baseball fields and she also did not notice a time period for
the license other than those dates and she knew when they approved one for Tanner's they had
hours it would end at. Mr. Dickinson stated the request was for ending at midnight in the letter
from the applicant but they can add a modification to the resolution making sure the time is a part
of the record and pass it along to the applicant.
Councilmember Trude thought they need to define it by time and space whenever they extend the
liquor license for establishments.
Mr. Dickinson stated one of the criteria with the Bruggeman land sale was notification to the
property owners that there is a ballfield there. That is one of the criteria that the applicant
requested.
Councilmember Trude stated in the future with the homes going up, it might affect the
applicant's ability to do outdoor events.
Motion by Trude, Seconded by Knight, to approve the extension ofPov's liquor license for their
enclosed ballfields for July 21 and 22, 2006 ending at midnight each evening. Motion carried 4
ayes, 1 nay (Jacobson)
AWARD BID/WOODLAND CROSSINGS (05-32), SHA W'S GLEN (05-24), CARDINAL RIDGE
(05-20) & ADJACENT PARCELS
City Administrator Dickinson explained the City Council is requested to receive bids and award the
contract for Woodland Crossings (05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) and adjacent
parcels.
Motion by Jacobson, Seconded by Orttel, to approve the resolution accepting bids and awarding the
contract to Redstone Construction Co., Inc. in the amount of$1 ,928,781.28 for Woodland Crossings
(05-32), Shaw's Glen (05-24), Cardinal Ridge (05-20) and adjacent parcels.
Mr. Dickinson stated they have received all of the receipts of the recording of the plats and they are
all recorded.
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Regular Andover City Council Meeting
Minutes - July 5, 2006
Page 4
Motion carried unanimously. (Res. R083-06)
DISCUSS PARKITRAIL NAMING POLICY
City Administrator Dickinson explained at the June 27, 2006 Council workshop the Council
reviewed various park and trail naming policies. Based on that discussion the attached proposed City
of Andover "Policy for Naming and Renaming of Parks, Park Facilities, Trails and Open Space" is
presented to the Council for review and comment.
Mr. Dickinson discussed the staff report with the City Council.
Councilmember Jacobson thought they discussed the possibility of naming something other than just
parks like streets or a facility, not limiting it to just parks and park facilities. Councilmember Orttel
thought they could include "other Government controlled areas as determined by the Council."
Councilmember Trude wondered if they want to open this up to other areas. Mayor Gamache
thought the Park & Rec Commission should be involved.
Mr. Dickinson stated this is focusing on the parks, parks facility, things that have historically been
under the purview of the Park Commission. If they want to do the streets, they may want to keep that
at the sole discretion of the Councilor Planning Commission. They could put that into a different
policy.
Councilmember Trude stated even with the parks, she appreciates now that it comes on the plat with
the staff working with the developer. Generally a park is named for the subdivision or:the street
name it is on. She would almost prefer that that policy stand-alone in general; every park in a plat
does not have to go through this process. She thought they should have that be the norm, the parks
are named for the subdivision and then if something else were to occur that would go through the
process.
Councilmember Orttel stated while reading this he got the impression they were looking for people
to throw names in and that is not the intent. He stated they are the final say but he did not want the
public or Park Commission to misunderstand what they are trying to do.
The Council discussed possible different scenarios that may occur.
Councilmember Jacobson suggested under item 2, procedures, is that they should have more than the
request; they need to have the background information, etc for each situation. Mr. Dickinson stated
they would add "background check" to the procedure.
Councilmember Trude reviewed the process the naming would go through before final authorization.
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Regular Andover City Council Meeting
Minutes - July 5, 2006
Page 5
Mr. Dickinson stated this item is really about renaming parks. They would follow the process with
renaming otherwise the new park would follow the plat.
Motion by Jacobson. Seconded by Knight, to direct staff to take the policy as presented,
incorporating the details discussed, redraft and place on consent agenda for the next meeting for
consideration.
Councilmember Orttel stated he would like them to look at item six under the naming criteria
because what they will have is all of the parks named after the developer who donates the park and
he did not think that was the intent. Mr. Dickinson stated they could change it to state that some of
the criteria to be used in determining appropriate naming.
Motion carried unanimously.
DISCUSS COMMUNITY SURVEY RESULTS-OPEN SPACE REFERENDUM
City Administrator Dickinson stated a Council 2005-2006 goal is to explore open space preservation.
This topic was originally discussed at a Council workshop in January 2006 and questions relative to
open space were integrated into the recent community survey conducted by Decision Resources, Inc.
Council discussion over the results of the survey at the recent June 27th workshop lead to some
additional questions that staff was asked to research.
Councilmember Knight stated the concern he had was if it was put off, it would be two years before
they could do it again unless they have a special referendum and that is not practical. He thought if
they are going to do it, it should be done now. He suggested they proceed with it. Mayor Gamache
thought they could get information from surrounding communities that have done referendums to see.
how they proceeded to get to the point of voting. He agreed and thought the time is right for a
referendum. He thought the residents would be in favor of it.
Mr. Dickinson thought staff could get all the information together for a referendum to come about.
Councilmember Knight wondered if there would be time for hearings. Mr. Dickinson thought they
would need to be done in August.
Councilmember Jacobson thought if they were going to do something like this, they need to do it
correct the first time. Technically they could get the question on the ballot but by doing so, you 100k
at the timeline for the Trust for Public Land as outlined and they have a twelve-month time line to
assemble all the stuff and get the information out to the public. He thought if they are going to try to
condense this down to two months, he questioned whether they could get it done in time. He stated
on the basis of the timeline and getting the information out, he did not think they could do a good job
in the next two and a half months.
Councilmember Trude stated when she thought of a timeline, she thought of what will come before
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Regular Andover City Council Meeting
Minutes - July 5, 2006
Page 6
the taxpayers in the next couple of years and they already know Anoka Hennepin is going to go out
in two more years and ask to renew the current levy and if that is on the ballot at the same time as
this, she thought people would vote for the school district issue. At this time there would not be any
competition and it has been in the public eye because of awareness levels that have been raised and
what other communities have done. She thought they should go for the two million dollar
referendum and did not think they should go over $20 a year per household. She thought this would
buy land area the equivalent of two or three more parks in the city.
Councilmember Jacobson stated it will be a very large public information program to get the word
out to people so they understand it. Councilmember Trude thought if they would wait, there would
be other competition and it would probably fail.
Councilmember Knight thought Councilmember Jacobson was right but he thought they could piggy
back on a lot of it. Councilmember Trude thought they need to have a few things laid out but many
other cities have done this.
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Mayor Gamache thought they could use some of the information that other cities have used to get the
word out to the public. He thought they could pull that information together very quickly.
Councilmember Trude thought they would 10se an advocacy group in this timeline. She thought this
would compromise the outcome potentially so the ideal of twelve months has people raising funds to
help come forward and get this body to get something on the ballot. She stated they have seen the
survey and thought this was something they want to get on the ballot.
Councilmember Knight thought the biggest difficulty will be matching the twenty dollars to the
landscape. Councilmember Orttel thought the biggest problem is going to be on the Council because
he has already heard different opinions about what open space is. He did not think open space
necessarily meant parks or ball fields. He thought it was more for wildlife. The biggest problem he
sees is over fifteen years they will get twenty to sixty five acres.
Councilmember Jacobson did not see them buying a lot ofland. He thought they would either take
the development rights or some other area. He thought they could use the money and multiply it by
doing other things.
Councilmember Orttel did not like the idea of trying to get this item approved before the large school
referendum in a few years. He thought they should have a committee to define open space.
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Mayor Gamache stated they have until September 15th and he thought they should take the time to
form a citizen committee from now until then and go over some of the information from other cities
and see how they put it into place for a referendum. At the end of August make the final decision to
see if they are ready to put this on the ballot. He stated if at that time it does not work, they could
make the decision to not put it on the ballot. Councilmember Trude thought that would address
some of the issues brought up.
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Regular Andover City Council Meeting
Minutes - July 5, 2006
Page 7
Councilmember Jacobson stated he is not against forming a committee but if they decide in
September, they will only have two months to get it all together for the ballot.
Councilmember Knight reviewed who they should have on the committee to review this. He stated
they want to get a mix of rural and urban. The Council discussed how they should advertise for the
committee.
UPDATE ON SPECIAL DEER HUNT REQUEST
City Administrator Dickinson stated Council has requested information regarding a special hunt to
reduce nuisance populations of geese and deer within the City.
Councilmember Orttel stated if they have a neighborhood with a hundred homes and they have a deer
problem, chances are not everyone will think it is a problem so what do they do about that. Mr.
Dickinson stated they would just open up the areas to hunt on their own land or permission to hunt
on someone else's land.
o Councilmember Jacobson wondered if there is a limit on the number of licenses. Councilmember
Knight explained how the license works.
Mayor Gamache wondered if they should have a public hearing on this. Councilmember Orttel
thought a public hearing would resolve a lot of questions that will be brought up by the public.
Councilmember Jacobson wondered how they would notify the residents in the area of a public
hearing. Mr. Dickinson stated this is an ordinance modification, not a variance type of request so
they would come through a temporary ordinance process to say the map is referenced and they would
modify the map.
Councilmember Trude stated her concern is the residents will be surprised about Andover allowing
bow hunting in peoples' backyards and she thought they need to look at this being really restricted if
this goes forward like they do in Bunker Park. Councilmember Orttel stated it will need to be
specific times and dates.
ADMINISTRATOR'S REPORT
City Administrator Dickinson updated the Council on Administrative and City department
activities, Fun Fest activities, road improvement project, development activity and miscellaneous
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MAYOR/COUNCIL INPUT
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Regular Andover City Council Meeting
Minutes - July 5, 2006
Page 8
(Crosstown & Nightingale Pedestrian Crossing) - Councilmember Trude stated she had a resident
comment on the Crosstown and Nightingale intersection and how they occasionally see pedestrians
crossing the street there and she wondered if they could look at a "No Pedestrian Crossing" in that
area. She thought with the curve, this area is very dangerous. Mr. Dickinson stated they were
requested to submit a plan for a right turn and bypass lane to the County, which they did and received
favorable comments back on that. The next step is to come up with a drawing and the money to do
it. He stated they have identified some money in the current CIP for this and will bring it forward to
the Council for further discussion.
(Merit Development Company) - Councilmember Trude stated residents are wondering when the
Merit Develpment Company is going to come back with another sketch plan. She stated she would
like to see the Ordinances for that type of residential zoning district on a list compared to what the
developer presents.
(Railroad Whistle Issue) - Councilmember Jacobson stated they hired a consultant awhile ago to
research the quiet zones on the railroad and he wondered if they could come to the next workshop to
discuss this because he is still getting a 10t of emailsfrompeople.Mr. Dickinson stated they are
scheduled for the July 25th workshop meeting. Councilmember Trude stated they also need to look
at the costs and where the money will come from. Mr. Dickinson stated they have identified those
10cations in the CIP at this time but have not put the CIP through the full funding review at this
point. They are mainly getting the projects included but they have identified it and now they need to
find ways to fund it.
(New Cafe Opening) - Mayor Gamache wondered when "Serendipity" cafe will be open on Rose
Street. Mr. Dickinson stated they have not received the full building plans yet so they do not know
when it will open.
(Fun Fest) - Mayor Gamache stated Fun Fest will begin on Friday, July 7, 2006 and run through
Sunday, July 9th.
(Andover Boulevard Structure) - Mr. Dickinson stated the structure on Andover Boulevard has been
taken down.
Motion by Knight, Seconded by Jacobson, to adjourn. Motion carried nmmimously. The meeting
adjourned at 8:35 p.m.
Respectfully submitted,
Susan Osbeck, Recording Secretary