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HomeMy WebLinkAboutApril 20, 2006 o ~M urv~.ffU'\ 5 -4.... 6" PARKAND RECREATION COMMISSION MEETING -APRIL 20,2006 MINUTES The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on April 20, 2006,6:45 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Dan Masloski, Jeremy Boyer, Jim Lindahl, Wendy Albee, Jason Nenmann, and Ernest Bedor (arrived at 6:54 p.m.) Commissioners Absent: Dave B1ackstad Also Present: Parks Coordinator, Todd Haas PARK AND RECREATION COMMISSION ISSUES Commissioner Neimlann asked for clarification if the add on item was a request for Field #1. o Commissioner Albee inquired about the Timber Rivers Park dock if it should be sold or traded. Parks Coordinator Haas indicated he had not seen the dock that the City of Ham Lake was interested in trading. Commissioner Lindahl inquired if it could be used other then the river. Parks Coordinator Haas responded there was no place to put it, because it was aT-shaped dock. Commissioner Albee questioned if the recommendation should be to sell or trade. Parks Coordinator Haas noted that they could probably sell it for about $500. Commissioner Boyer inquired if it could be used on Round Lake. Parks Coordinator Haas stated it was not designated as a fishing lake. Chair Masloski briefly addressed the issue of the Sign Advertisement Task Force. CALL TO ORDER The regular Bi-monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski at 7:01 p.m. o o Regular Andover Park and Recreation Commission Meeting Minutes - April 20, 2006 Page 2 RESIDENTS FORUM There were no comments at this time. APPROVAL OF MINUTES Page 1, second paragraph: "Chair Mas10ski inquired if a trail was planned to the Andover Station ball park from the neighborhoods." Page 10, ninth paragraph: Add after third sentence, "The Conlrnission needed to develop a protocol to address the issue of scheduling." Motion by Commissioner Lindahl, seconded by Commissioner Albee, to approve the March 16, 2006 Park Commission minutes as amended. Motion carried on a 6-ayes, 0- nays, I-absent (B1ackstad) vote. APPROVAL OF REVISED AGENDA Parks Coordinator Haas stated that he would like to add the following to the agenda: Approve Application for Scheduled Use of Recreational Facilities in 9b. o Motion by Commissioner Bedor, seconded by Commissioner Boyer, to add the Application for Scheduled Use of Recreational Facilities in 9b to the agenda Motion carried on a 6-ayes, O-nays, I-absent (Blackstad) vote. PARK DEDICATION IMPROVEMENT FUND 1st QUARTERLY REPORT/FINANCE DEPARTMENT Parks Coordinator Haas stated that Lee Brezinka, Assistant Finance Director, was not able to be present to address the Commission on the issue, but would answer any questions or receive comments on the report if Commissioners by just giving him a call. Chair Masloski inquired about the timetable for the work planned. Parks Coordinator Haas responded that Oakview Park has not moved forward due to road restrictions. The work is anticipated to begin shortly after road restrictions are lifted. The only items not completed at Woodland Estates Park are the restoration and landscaping. CONSIDER BUILDING DESIGN/05-15/ANDOVER STATION NORTH PARK Parks Coordinator Haas noted that the design for the building at Andover Station North Park would be the same as the building located at Sunshine Park except for area for the garage. After a recommendation from the Commission, the design would go to the EDA and City Council for approval. o Motion by Commissioner Bedor, seconded by Commissioner Albee to recommend approval to the EDA and City Council. Motion carried 6-ayes, O-nays, I-absent (Blackstad) vote. o Regular Andover Park and Recreation Commission Meeting Minutes - April 20, 2006 Page 3 CONSIDER ADVERTISEMENT SIGNS Parks Coordinator Haas introduced the topic, and indicated he had nothing new to add. Commissioner Bedor stated he was on the task force, and it had created a plan that was straightforward. He recommended the Commission approve the plan. Chair Masloski stated that when it came from former Commissioner Walton, advertisement signs in the fields would enhance the park system. The City would only receive 10% return for them. Commissioner Boyer questioned which funding category would the City's portion go into. Commissioner Lindahl responded that under Issue # 1, if it was City directed, it would go into the City's General Fund. There was a concern that the money would not go into the associations. Commissioner Bedor clarified by directing the Commission to Issue #3 in the memo that the money would need to go to park improvements except for the administrative costs. Commissioner Lindahl recommended that Sunshine Park and other similarly used parks should be focused on. He admitted that it be more clearly stated. o Commissioner Bedor stated the associations would direct the park improvements, thereby the baseball fields would receive preferential treatment. Chair Masloski indicated he was not in favor of advertising in parks, but the City needed the funding for park improvements, so he was divided. He would recommend advertising if the funding would go directly back into the parks. He also cautioned that administrative costs could often times be fluid. Commissioner Bedor stated that the association's self-interest would ensure that the money would be used to keep the baseball fields in optimal condition. Commissioner Albee recommended that a third party approve the administrative costs for the program. Chair Masloski was in favor of documentation as a tracking device. Commissioner Bedor agreed accountability was important, and recommended a condition be added that an annual report is presented to the Park and Recreation Commission. Commissioner Boyer inquired if the associations would receive equal control. Commissioner Bedor responded that the associations would each have their own agreement with the City regarding the administration portion of the advertisement fees. o Chair Masloski inquired if the Commission was to address the scoreboards. Parks Coordinator Haas stated the City Code does not currently allow for advertising on the scoreboards. o Regular Andover Park and Recreation Commission Meeting Minutes - April 20, 2006 Page 4 Commissioner Lindahl stated that the scoreboards conduits at Sunshine Park were already installed for future wiring to service the scoreboards. Motion by Commissioner Lindahl, seconded by Commissioner Bedor, to recommend an amendment to the City Code to allow advertising on scoreboards. Motion carried on a 6- ayes, O-nays, I-absent (B1ackstad) vote. Parks Coordinator Haas stated the item would go to Council first to see if the Council is interested in scoreboard advertisement and amending the City Code. If the Council is interested, the item will be forwarded to the Planning Commission for a public hearing. The size of the advertisement would also be determined as part of this process. Motion by Commissioner Bedor, seconded by Commissioner Boyer, to recommend approval of the Park Advertising Policy subject to the addition of an annual report of income and expenditures of advertising funds for disclosure to the Park and Recreation Commission. Motion carried on a 6-ayes, O-nays, I-absent (Blackstad) vote. Motion by Commissioner Lindahl, seconded by Commissioner Albee, to approve the advertisement signage agreement as presented. Motion carried on a 6-ayes, O-nays, 1- absent (B1ackstad) vote. o UPDATE OF HANDICAPPED PARKING SIGNS Parks Coordinator Haas stated the City had visited the parks noting those with inadequate handicapped parking signage. He reported there were several that did not have signs, and the City was installing them appropriately. UPDATE OF PRAIRIE KNOLL PARK PLAYGROUND EQUIPMENT/06-18 Parks Coordinator Haas indicated a site visit was made recently to Prairie Knoll Park to locate a place for possibly new playground equipment. It was found that there was not enough room in the north or the south end of the park to install new playground equipment serving ages 2-5 year olds. It was decided by the Park Commission that it would not be addressed this year. Commissioner Lindahl noted there is still a parking issue on the east side with a need for a trail to the southeast and west fields. Parks Coordinator Haas answered that the City was waiting for a response from Northern Natural Gas. Commissioner Lindahl reviewed that the previous playground equipment was removed because of the gas easement. He indicated that 15 cars could be added, and a trail was needed from the parking lot to the field areas. o o Regular Andover Park and Recreation Commission Meeting Minutes - April 20, 2006 Page 5 Chair Masloski inquired if pieces of playground equipment could be added. Parks Coordinator Haas responded that they required fall zones, and the required sizes of those fall zones could not be met because of the existing concrete around the play area Commissioner Lindahl stated that they could wait to hear comments from residents. DISCUSS STATUS OF TIMBER RIVERS PARK DOCK Parks Coordinator Haas stated that Public Works Parks Department has inquired about the Timber River Park dock and the future plans for it. He indicated that the City of Ham Lake was interested in trading for it and return the City would get a used dock to locate at the Crooked Lake Boat Landing. Commissioner Lindahl recommended selling the Timber Rivers Park dock or trading it if appropriate. Chair Masloski agreed with Commissioner Lindahl. APPROVE APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES o Parks Coordinator Haas presented a request for use by adults for Sunshine Park for Saturday, May 6, 2006. He indicated there were no scheduling conflicts with the associations. Motion by Commissioner Bedor, seconded by Commissioner Albee, to approve the application for scheduled use of Sunshine Park for May 6, 2006. Motion carried on a 6- ayes, O-nays, I-absent (Blackstad) vote. SCHEDULE SPECIAL WORKSHOP/2007-2011 PARK CAPITAL IMPROVEMENT PLAN The Commission briefly discussed the scheduling of a special workshop. Motion by Bedor, seconded by Commissioner Boyer, to schedule the special workshop on May 4, 2006 following the regular workshop and regularly scheduled meeting at beginning at 7:15 and 7:30 p.m. respectively. Motion carried on a 5-ayes, I-nays, 1- absent (Blackstad) vote. It was noted that the May 18, 2006 meeting most likely would be cancelled. o Parks Coordinator Haas summarized the activities of the special workshop. The Commission would address projects for the upcoming year 2007, some of which could be moved from up in time from the current 2006-2010 CIP for parks. Specific items were that would need attention for 2007 include bleachers for Andover Station North Park for the new ball fields and Crooked Lake Boat Landing for reconstruction of the parking lot and ramp. o Regular Andover Park and Recreation Commission Meeting Minutes - April 20, 2006 Page 6 Chair Masloski inquired about the rural reserves update. Parks Coordinator Haas answered that at present, the developer was to initiate the next action after they have analyzed the soil borings. Commissioner Lindahl inquired about other properties coming forth. Parks Coordinator Haas responded that there were no planned improvements this year (2006) for Woodland Crossing. It is about the size of three residential lots, which is about the same size as Country Oaks Park. He stated it might be helpful to complete the park before the residents are present. REVIEW OUTSTANDING ITEMS Parks Coordinator Haas stated that plans were ready for Andover Station North Park. and advertising would begin April 21st. The bid opening is scheduled for Friday, May 12, 2006 and the bids will be presented to the Council May 16, 2006. Installation of irrigation is anticipated to begin in Country View Oaks Park within the next couple weeks. The wood fiber for the playground equipment fall zones would be put in within the next week or so for Woodland Estates Park. Oakview Park would not be completed for another month or two. The prairie restoration prescribed burn went well for Kelsey Round Lake Park. and reseeding would take place in mid-July. o Commissioner Albee indicated that she would like Concerts in the Park to be on the agenda for the next meeting. Parks Coordinator Haas noted the Skateboarding Task Force needs to meet soon. Some boards required for the equipment will need to be replaced. The skateboarding season would begin May 30, 2006 and run until the week following Labor Day. Commissioner Lindahl requested adding field scheduling as an item for the next meeting to build protocol for usage. Parks Coordinator Haas responded that he had received three very different versions of usage protocol from other cities, and would send them out to Commissioners to review prior to the next meeting. Commissioner Lindahl stated he did not want to discourage others from using the facilities. Chair Masloski noted that Country Oaks Park had one of the side panels broken and was concerned it was a safety issue that needed to be addressed. Parks Coordinator Haas indicated that he would pass this on to Public Works to repair. CHAIR'S REPORT o Commissioner Boyer inquired about the soccer schedule. Commissioner Lindahl responded that it appeared to be light, and the negotiations were working well. ADJOURNMENT o Regular Andover Park and Recreation Commission Meeting Minutes - April 20, 2006 Page 7 Motion by Commissioner Bedor, seconded by Commissioner Boyer, to adjourn the meeting at 7:47 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Blackstad) vote. Respectfully submitted, Brigette Blesi, Recording Secretary TimeS,aver Off Site Secretarial, Inc. o o