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HomeMy WebLinkAboutJune 1, 2006 o CITY OF NDOVE Q:...L!1.~ Q.../,}.- ~ io- d" d-. -C> b PARK AND RECREATION COMMISSION MEETING - JUNE 1,2006 MINUTES A Special Workshop Meeting of the Andover Park and Recreation Commission was tabled to the June 1, 2006 regular meeting, which was held later on in the evening. The regular Bi-monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on June 1,2006, 7:30 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Dan Masloski, Jeremy Boyer, Dave Blackstad (arrived at 8:10 p.m.), Jim o Lindahl, and Wendy Albee Commissioners Absent: Jason Neumann and Ernest Bedor Also Present: Parks Coordinator, Todd Haas RESIDENTS FORUM There were no comments at this time. APPROVAL OF MINUTES o Motion by Commissioner Albee, seconded by Commissioner Lindahl, to approve the May 4, 2006 Park Commission minutes as presented. Motion carried on a 4-ayes, O-nays, 3-absent (Blackstad, Neumann, and Bedor) vote. o Regular Andover Park and Recreation Commission Meeting Minutes -June 1,2006 Page 2 CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATION FACILITIES/ANDOVER TRA VELING BOYS BASKETBALL Parks Coordinator Haas reviewed the application. Motion by Commissioner Lindahl, seconded by Commissioner Albee, to approve the application for the basketball court at Sunshine Park for Tuesdays June 13-August 29 from 10:00a.m. Motion carried 4-ayes, O-nays, 3-absent (Blackstad, Neumann, and Bedor) vote. Consider 2006 Tournament Application FormlRiverdale Assembly of God Church o Chair Masloski inquired if they had paid their bill in the past. Parks Coordinator Haas responded that they had always paid their bill on time. Motion by Commissioner Albee, seconded by Commissioner Boyer to approve the application for Saturday September 9 at Sunshine Park for Fields 1-4 with applicable fees. Motion carried 4-ayes, O-nays, 3-absent (Blackstad, Neumann, and Bedor) vote. CONSIDER 2006 TOURNAMENT APPLICATION FORM/ANDOVER BASEBALL ASSOCIATION Parks Coordinator Haas reviewed the application. He stated that they were requesting an additional field. All would be in-house, Field #7 for June 9-11. Motion by Commissioner Lindahl, seconded by Commissioner o Albee to approve the additional field, Field #7 for June 9-11. o Regular Andover Park and Recreation Commission Meeting Minutes-June 1,2006 Page 3 Motion carried on a 4-ayes, O-nays, 3-absent (Blackstad, Neumann, and Bedor) vote. AL PARENT SKETCH PLAN Parks Coordinator Haas stated the City received a sketch plan for a rural development just directly east of Timber Trails Park. The proposed development is a 2.5 acre development, and Mr. Haas was looking for direction from the Commission as to the dedication requirements as either cash, land or both. He suggested a trail connection through the development to the park. Commissioner Lindahl recommended he would like to see a trail easement between Lot 1 and Lot 2. o Motion by Commissioner Lindahl, seconded by Commissioner Albee to request cash in lieu of land in addition to a trail easement is deeded to the City. Motion carried on a 4-ayes, O-nays, 3-absent (Blackstad, Neumann, and Bedor) vote. CONSIDER 2007-2011 PARKS CIP, CONTINUED Parks Coordinator Haas stated that the City staff inserted the numbers the Commission directed at the last meeting.. He recommended cutting a project so that the CIP would have adequate funding to support the stated projects. They were short about $30,000.00. Commissioner Lindahl suggested cutting the playground equipment allocation by $35,000.00 at the Andover Station North Park, to be expanded at a later date. He inquired if the DNR was going to match the City's funding for the boat landing. o Parks Coordinator Haas answered that it would not be known if the DNR would provide a matching grant for 2007 until July or o Regular Andover Park and Recreation Commission Meeting Minutes-June 1,2006 Page 4 August. He indicated it was going to occur because the DNR had an interest in developing the boat landing. He recommended it remain in the budget at the present time. The fmal CIP would not be ready until the fall. Chair Masloski asked for clarification about carrying over a funding balance to 2008. Parks Coordinator Haas responded that Woodland Crossing and Sophie's South could be budgeted for 2008. Commissioner Albee inquired if $35,000.00 could be moved from 2007 to 2008. Parks Coordinator Haas answered that it would involve the entire years from 2007-2011. o Commissioner Lindahl indicated the extended years always included changes. Commissioner Albee suggested $35,000.00 for the play equipment to 2009. Commissioner Lindahl responded that there would be playground equipment but could be expanded at a later time. Chair Masloski agreed with Commissioner Lindahl. Commissioner Lindahl added that the other option was to remove a smaller project. Parks Coordinator Haas stated that there was $65,000.00 for playground equipment at the Andover Station North Park. Boyer suggested putting the $35,000.00 expansion for playground equipment in 2008. Commissioner Lindahl indicated the funding could come from other sources. o o Regular Andover Park and Recreation Commission Meeting Minutes - June 1, 2006 Page 5 Parks Coordinator Haas suggested a public hearing could be scheduled for June 22, 2006. Public Works could be invited as well. Motion by Commissioner Albee, seconded by Commissioner Lindahl to reschedule the June 15,2006 meeting to June 22,2006 for 7 :30 p.m. Motion carried on a 4-ayes, O-nays, 3-absent (Blackstad, Neumann, and Bedor) vote. CONSIDER GUIDELINES FOR FIELD USAGE BY YOUTH ATHLETIC ASSOCIATIONS, CONTINUED o Parks Coordinator Haas stated he used the guidelines from Champlin with some minor adjustments, because it was mid-range of the spectrum. He recently had met with the associations concerning maintenance issues and indicated an upcoming meeting on the subject. Chair Masloski recommended a meeting with the associations. Commissioner Lindahl suggested that the associations meeting be added to the public hearing process, because other teams would not have a voice if only the associations were invited. Commissioner Albee asked for clarification on the purpose of having guidelines. Chair Masloski responded that they did not want duel agencies within the City. Chair Masloski stated he had no problem with a public forum, but three issues needed to be addressed. First a policy to allocate fields must be established. The second issue is the possibility of participation fees required for facilities maintenance. Finally, consider if the City should go to a fee structure. He was seeking o their feedback and to hear their concerns. o Regular Andover Park and Recreation Commission Meeting Minutes - June 1, 2006 Page 6 Parks Coordinator Haas recommended meeting with the associations, then have subject on a future Commission meeting to allow the public to comment on this. Park and Recreation Commission members could be present at the meeting with the associations. Chair Masloski suggested brainstorming after the public hearing. Parks Coordinator Haas indicated there were timing concerns involved. Chair Masloski submitted that the issues could be reviewed in August when there is a little down time of the associations so that they can attend the meeting. Parks Coordinator Haas stated that all regular users of the Andover athletic facilities would be invited. o REVIEW OUTSTANDING ITEMS Parks Coordinator reviewed the Outstanding Items. They are as follows: . The Andover Station North Park was ready for start of the sewer and water main construction with the entire ball field facility being fmished in August or September. . Kelsey Round Lake Park will require additional dredging of the existing wetland to allow the wetland to meet the requirement of the permit with the Lower Rum River WMO as it did not meet the original requirements of the permit. The additional dredging activities will happen in the next few weeks. o . The new gravel parking lot will be constructed by August and a grass trail was to be mowed from the new parking lot o Regular Andover Park and Recreation Commission Meeting Minutes-June 1,2006 Page 7 on the east side to the playing fields before football season starts at Prairie Knoll Park. . The park advertisement signage discussion was to be an item on the next City Council agenda of June 6th for their consideration. . As far as concerts in the park, Commissioner Albee indicated that she was working on concessions and fundraising. The site she was working for was the community center for the third or fourth Wednesday of the month. She stated she needed enough funding for a stage, two bands, and generators. o . Parks Coordinator noted the skateboarding equipment was close to being installed. He indicated that some boards on the equipment were needed to be replaced, and also mentioned as a reminder for those that will be using the equipment to respect the property and pick up litter. . The Park Dedication Study required updating. The City Council has given direction to staff to move forward to update the study that was done a few years ago. The Commission will need to review and be involved in preparing the study. At some point the Commission will need to make a recommendation to Council for their consideration. CHAIR'S REPORT o Commissioner Lindahl indicated that Mike Snelson, designer of the Frisbee golf course at Fox Meadows, stated the Frisbee golf was being used often. Mr. Snelson also expressed interest in seeing a future 18-hole course in the Andover area. In addition, he o Regular Andover Park and Recreation Commission Meeting Minutes-June 1,2006 Page 8 suggested a Bocce Ball court could be easily be built at one of the city parks. It would require a 12-foot by 100-foot court that could be framed with timbers. Finally, he noticed some Creeping Charlie present at Sunshine Park. Parks Coordinator Haas responded he would address this issue with the Public Works Parks Department staff. Commissioner Albee stated there was graffiti at Shady Knoll Park. Commissioner Lindahl responded it should be reported to the Sheriff s Department. Parks Coordinator Haas noted he would pass the information about the graffiti to the parks maintenance staff. He urged commissioners to report immediately when they noticed graffiti to Kevin Starr in Public Works Parks. o ADJOURNMENT Motion by Commissioner Lindahl, seconded by Commissioner Albee, to adjourn the meeting at 8:10 p.m. Motion carried on a 4- ayes, O-nays, 3-absent (Blackstad, Neumann, and Bedor) vote. Respectfully submitted, Brigette Blesi, Recording Secretary TimeSaver off Site Secretarial, Inc. o