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HomeMy WebLinkAboutJuly 20, 2006 o o o ~ . o...r.v (JJ11 t(-ul ~,; 3 ~6~ PARKAND RECREATION COMMISSION MEETING - JULY 20,2006 MINUTES The regular Bi-monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on July 20, 2006, 7:31 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Dan Masloski, Wendy Albee, Jeremy Boyer, Dave Blackstad (arrived at about 7:46 p.m.), Jim Lindahl (arrived at 7:46 p.m.), Bill Hupp, and Ernest Bedor Commissioners Absent: None Also Present: Parks Coordinator, Todd Haas SWEARING IN OF NEW COMMISSIONER New Commissioner Bill Hupp was sworn in by Chair Masloski. RESIDENTS FORUM There were no comments at this time. APPROVAL OF REVlSEDAGENDA Parks Coordinator Haas added POV's Tournament Schedule to the BasebalVSoftballlF ootball Schedule discussion. Motion by Commissioner Albee, seconded by Commissioner Hupp, to approve the Revised Agenda as amended. Motion carried on a 5-ayes, O-nays, 2-absent (Blackstad and Lindahl) vote. APPROVAL OF MINUTES Motion by Commissioner Albee, seconded by Commissioner Boyer, to approve the June 22, 2006 Park Commission minutes as presented. Motion carried on a 4-ayes, O-nays, 2- absent (Blackstad and Lindahl), 1 present vote. White Pine Wilderness Preliminary Plat Park Dedication Requirements Parks Coordinator Haas indicated the Preliminary Plat had gone through Planning and Zoning and the City Council for review and approval. They planned to put a park into the central portion of the development. There were about 60 lots in development. From the March 2006 meeting, the Commission recommended to add a trail for safe passage to the park eventually extending to Hanson Boulevard which will allow residents to go o Regular Andover Park and Recreation Commission Meeting Minutes - July 20, 2006 Page 2 Southward to the schools and City Hall/Community Center. The City Council suggested that the south line of Lot 7 Block 4 be relocated further north so that the existing wetland is located entirely within the park area. In addition, based on City Council discussions, the Park Commission was requested to look at Lot 16 and Lot 17 Block 3 as a potential location as a park as these lots are adjacent to an existing wetland. Larry Emmerich, developer of the property, stated he was present to answer any questions the Commission might have. Chair Masloski inquired if the sidewalk off of 161 st Lane on the East or West side of the street. Parks Coordinator Haas responded that there is a sidewalk on the West side of Crane Street on the plan in addition to a trail on the North side of 16Ist Lane. He recommended it be put in on the West side because of the DNR wetland, which is located to the east of Crane Street. Chair Masloski questioned if there would be less crossings to the school if it were on the East side. Parks Coordinator Haas explained that for the most part that what they do with the trail locations it was going to be the same number of crossings. Commissioner Hupp inquired if the sidewalk: could go on the South of 161 st Lane around the wetland. o Commissioner Bedor asked for clarification that a small park was going to be installed there. Parks Coordinator Haas confirmed a small park similar to the one in Woodland Estates Park, possibly with a shelter. Commissioner Bedor inquired how it was determined which playground equipment would become a part of a park. Parks Coordinator Haas explained that if the park was put in before the residents were present, the Commission and staff determined the playground equipment, if the residents were there prior to the park being developed the neighborhood helped determine the playground equipment. Mr. Emmerich stated that if the Commission wanted Lot 8 for the wetland, he would offer it if Lot 7 would be buildable. In addition, he was willing to move trees as welL Parks Coordinator Haas indicated that if there was a recommendation to Council, the Commission would not review the plat again. Chair Masloski inquired if Mr. Emmerich was interested in putting in the park. Parks Coordinator Haas noted it was not identified in the proposed 2007 Capital Improvement Plan. o Mr. Emmerich stated that the trail was to be built in the end of Phase I, while the park was planned for Phase II, so it would be about one year away before the park would be dedicated to the City. o Regular Andover Park and Recreation Commission Meeting Minutes - July 20, 2006 Page 3 Motion by Commissioner Blackstad, seconded by Commissioner Bedor, to accept cash for the Park Dedication Requirement, as long as Lot 7 was buildable. Motion carried 7- ayes, O-nays vote. Merit Development Sketch Plan Parks Coordinator Haas indicated this development is being planned as a PUD. They were looking for some direction from the Commission as to the park dedication requirements. Motion by Commissioner Lindahl, seconded by Commissioner Boyer to accept cash as the Park Dedication Requirement for the development. Motion carried 7-ayes, O-nays vote. Country Oaks South Preliminary Plat Requirements Parks Coordinator Haas stated there was already a park in the Country Oaks West. o Motion by Commissioner Blackstad, seconded by Commissioner Hupp to accept cash for the Park Dedication Requirement. Motion carried on a 7-ayes, O-nays vote. Consider 2006 Fall Softball/Baseball, Soccer/Football, and POV's Schedules Chair Masloski mentioned that it would be helpful if all the associations were involved in the discussion. Parks Coordinator Haas stated that per the background information that if the ASA Tournament was approved by the Commission, the softball and football associations would have to adjust their schedules. Terry Boe of the Andover Football Association asked for clarification that if ASA schedule were approved, the Football schedule would need to change. Brad Povlitzki, owner and tournament host stated that for the August 4-S, 2006 tournament most likely be moved to another location. Mr. Povlitzki stated that they would still like to have a tournament the end of September. Commissioner Blackstad mentioned that they were a "for profit" bar hosting the tournament, the deposit amount needed to be adjusted, because they were asking to pay the nonprofit amount. o Commissioner Albee inquired if football had practice or a tournament and if on weekends there were multiple games. o Regular Andover Park and Recreation Commission Meeting Minutes - July 20, 2006 Page 4 Commissioner Hupp inquired the times of the games. Brad Povlitzki responded that they were planned for 8:30 p.m. in July and 5:00 p.m. the other times. Mr. Boe indicated that Saturdays would be difficult to lose as they schedule games in the mormngs. Chair Masloski noted it would affect two tournaments. Brad Povlitzki answered if there was a conflict they could have Sundays. Comn)issioner Blackstad questioned if it was possible to play afternoon games. Mr. Boe responded that they would need all the fields for football. Mark Miller the Field Scheduler for the North Metro Soccer Association indicated that they had games on the weekends too, and it was the middle of their season. The softball fields would not impact soccer. It would be difficult to change the fields used, and parking would be an issue. Chair Masloski stated that typically tournament applications are due early in the year and applications for regular use of the fields are due shortly thereafter in the March. Brad Povlitzki noted he had not completed the application when they should have. o Chair Masloski mentioned that Pov's was important, and inquired about the tournament itself. Brad Povlitzki explained it was a co-ed tournament with 25 teams, and wanted two fields to use. Chair Masloski clarified the two fields and possibly the use of Sunshine Park fields after 2:00 p.m. could be used on July 29th. Mr. Boe answered that they would need to practice on those fields, as their season had not started. Chair Masloski indicated that July 29,2006 was available, but the fee would be "for profit." Commissioner Blackstad added the damage deposit fee was the concern. Motion by Commissioner Blackstad, seconded by Commissioner Albee to approve July 29,2006 for the Pov's tournament. Motion carried on a 7-ayes, O-nays, vote. Parks Coordinator Haas mentioned that the parks by City Code are open untilll :00 p.m. Commissioner Blackstad indicated it would be a school night, and expressed concern about the parking. Brad Povlitzki stated he had just completed the calling. Chair Masloski indicated it would not be an issue. Brad Povlitsky assured the Commission he would get the applications for tournaments next year and be submitted to the City in January next year. o Chair Masloski inquired if there were any other concerns or comments from the association. o Regular Andover Park and Recreation Commission Meeting Minutes - July 20, 2006 Page 5 Motion by Commissioner Blackstad, seconded by Commissioner Hupp to approve the schedules for the Andover Athletic Association, Andover Soccer Association, and Andover Football Association. Motion carried on a 7-ayes, O-nays vote. Consider Request for Scoreboards at Prairie Knoll Park Mr. Boe with the Andover Football Association stated the Association would like to purchase scoreboards, but were requesting City assistance with the installation. The proposed locations were the Northwest corner of the West Field and the Northeast corner of the East Field. Commissioner Hupp inquired if the scoreboards would be wireless or hardwire. Mr. Boe answered that it would be wireless with the hardwire as a backup. Commissioner Hupp questioned if there would be power out from the scoreboard. Mr. Boe answered that there would be no lines to the controller, so the person would have to sit within 20 feet from the scoreboard. The person would be a parent volunteer. o Commissioner Blackstad inquired about the price of the scoreboards. Mr. Boe responded that they would be 5-feet by lO-feet in size, with the two controllers and electronics it would be $7,100 for two units. Chair Masloski questioned if football had approached baseball or softball about this. In addition, had he considered corporate sponsorship to pay for the scoreboards. Mr. Boe answered that they were in support of changing the ordinance for that reason. They were planning to go to local businesses for sponsorship. Chair Masloski mentioned he believed the community was ready for scoreboards, but he was unsure if there was enough funding available for each sport. Parks Cpordinator Haas suggested that some of the Prairie Knoll Park playground equipment funds that were set aside could be diverted to help pay for the scoreboards if it had City Council approval since it was determined earlier this year not to buy equipment due to lack of space. Chair Masloski stated he would like to see more of a plan from all the associations, because there was power in numbers. Mr. Boe had researched installation from contractors. He heard the figure $5,500 to run conduit and the other electrical. He was interested in having the scoreboards installed before the season began. The controllers cost $420 for the hardwire controller or $720 for the wireless one. o Commissioner Hupp inquired if other sports could use the scoreboards. Mr. Boe answered that it would work for soccer and lacrosse, but it would be difficult for baseball and softball. o Regular Andover Park and Recreation Commission Meeting Minutes - July 20, 2006 Page 6 Chair Masloski reiterated that football should work with the other athletic associations. Mr. Boe stated the amount of data on the scoreboard would determine the level required of the controller. There were four levels of the controller, depending on the amount of information transmitted. Parks Coordinator Haas reiterated there was money in the Capital Improvements Plan (CIP) for Prairie Knoll Park that would not be used because they could not find a place for the playground equipment. Chair Masloski noted the deficit past 2008 in the proposed ClP. Commissioner Hupp inquired about the amount of time required to recoup the City's investment. You would have an incentive for corporate sponsorship or advertising. Commissioner Bedor noted that football was going to pay for half the cost. He questioned if the City had the equipment necessary to dig the holes. Parks Coordinator Haas responded he was sure they had the tools to do the work, but did not know if they had the time and he could not at this time commit Public Works without speaking with them. o Commissioner Lindahl indicated there were funds available, and if the City committed $7,000, they would need to obtain the balance. Commissioner Bedor noted that it would probably cost more next year. Commissioner Lindahl agreed that the football association could not be faulted for being forward. Commissioner Bedor suggested that a certain amount could be committed for the purpose. Mr. Boe assured the Commission that he would attempt to maximize donations and volunteers. Chair Masloski stated that as long as there were parks without playgrounds, he expressed concerns over allocating funds for scoreboards. He was not anti-scoreboards, but considered it a non-essential. Commissioner Hupp stated that corporate sponsorship was necessary to promote sports for kids. He urged a timeline to be set. Chair Masloski stated he would vote against the motion because there were other things the money could be used for that are higher priority, and there were too many unknowns in the project. o Motion by Commissioner Blackstad, seconded by Commissioner Lindahl to approve $5,000.00 for the purchase of scoreboards at Prairie Knoll Park. Motion carried on a 6- ayes, I-nays vote. o Regular Andover Park and Recreation Commission Meeting Minutes - July 20, 2006 Page 7 Commissioner Bedor expressed concern that the amount was not enough. Commissioner Blackstad indicated that with volunteer work and City labor he had hoped it would reduce the amount. Commissioner Boyer inquired if Mr. Boe had spoken with the soccer or lacrosse associations. Mr. Boe answered that they would have to purchase their own controller. The two quotes he had received were $5,424 and $6,300 for the hole, poles and scoreboard installation. Fox Meadows Park! Burgeson Family Parks Coordinator Haas introduced the issue and the Burgeson family. John Burgeson indicated he lived at 4345 1 57th N.W. with his wife Rita and daughter Susie. o Rita Burgeson stated that they had lived at the residence since 1983, and the family had recently had concerns about swearing and trespassing by patrons of the Frisbee golf course adjacent to their home in the park. Photos were shown with patrons in their yard retrieving Frisbees, captured by motion detector cameras. She expressed concern for her safety and the safety of her 9-year old daughter. She indicated that they had come to the decision not to call the police for trespassing anymore, because the trespassers would be gone before police arrived, and they feared retaliation. There had been several occasions where people approached them on their deck asking if the family had seen their Frisbees. John Burgeson noted that the City had put up signage along the property and had made minor changes to the course designed to reduce the trespassing. He believed that the response from the City had been insufficient, because the changes were ineffective in causing a reduction of trespassing onto their property. He suggested an 8-foot fence might reduce traffic on their property, and the course could be changed again. Commissioner Albee inquired of the other residents adjacent to the park if they had encountered similar activity. They had not expressed any concerns. Parks Coordinator Haas stated the course had been changed twice, and further change would make the course unplayable. Motion by Commissioner Boyer, seconded by Commissioner Lindahl to table the issue until the site visit planned for 6:30 p.m. on August 3, 2006. Park in the parking lot, and meet at hole #6. Motion carried on a 7-ayes, O-nays vote. Discuss Dog Park Facilities o Chair Masloski stated that dog parks were becoming more popular. The only one in Anoka County was located in Fridley. Commissioner Hupp noted that they seemed to be located in high density areas. o Regular Andover Park and Recreation Commission Meeting Minutes - July 20, 2006 Page 8 Commissioner Blackstad indicated it should be tabled because there was not enough information. He expressed concern about dog fights. Chair Masloski responded that there were fewer problems at dog parks than in other areas. Park Dedication Improvement Fund 2nd Quarter Report/Finance Dept. Parks Coordinator Haas stated that if there were questions or comments they should be directed to Lee Brezinka, Assistant Finance Director. Anoka County Sheriffs Dept. 1st Quarterly Report/Finance Department Commissioner Blackstad noted that parking issues at Sunshine Park needed to be recorded. He had counted thirty cars parked across from the trail on one occasion. Parks Coordinator Haas responded that he would speak with Sheriff's Department about it. Consider Joint Meeting with City Council The Commission discussed the items on the agenda for the Joint meeting with Council. Q Motion by Commissioner Blackstad, seconded by Commissioner Bedor to schedule a joint meeting with the City Council for September 21, 2006. Motion carried on a 7 -ayes, O-nays, O-absent vote. REVIEW OUTSTANDING ITEMS No outstanding items were discussed. CHAIR'S REPORT Commissioner Hupp inquired about creating a Hot Spot in the Ice Arena. Parks Coordinator Haas responded there were none at the Ice Arena that he knew of but feel free to contact the facilities manager. ADJOURNMENT Motion by Commissioner Lindahl, seconded by Commissioner Blackstad, to adjourn the meeting at 10:03 p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. Respectfully submitted, Brigette Blesi, Recording Secretary TimeSaver Off Site Secretarial, Inc. Q