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HomeMy WebLinkAboutSeptember 7, 2006 o C IT Y 0 F NDOVE CU1~ I l)-5 -01.0 PARK AND RECREATION COMMISSION MEETING - SEPTEMBER 7,2006 MINUTES The regular Bi-monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on September 7,2006, 7:30 p.m., at Andover City Hall, l685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Dan Masloski, Wendy Albee, Jeremy Boyer, Dave Blackstad (arrived at 7:38 p.m.), Jim Lindahl, Bill Hupp, and Ernest Bedor Commissioners Absent: None Also Present: Parks Coordinator, Todd Haas RESIDENTS FORUM o There were no comments at this time. APPROVAL OF MINUTES Motion by Commissioner Bedor, seconded by Commissioner Albee, to approve the August 17,2006 Park Commission minutes as presented. Motion carried on a 6-ayes, 0- nays, I-absent (Blackstad) vote. CONSIDER PARK DEDICATION REQUlREMENTSIHICKORY MEADOWS Parks Coordinator Haas revisited the background from a previous meeting. The site was in the Southwest portion of the City on Andover Boulevard. There had been some adjustments from the sketch plan presented 1.5 years ago. Chair Masloski asked for clarification if there were three developers involved, or if the plan represented two of the three. Parks Coordinator Haas responded that currently one property owner is developing Hickory Meadows. The property owner on the east side adjacent to the plat does not have an agreement to sell their property at this point. He indicated that a recommendation was needed for Council as to what the park dedication should be. o Chair Masloski inquired about the number oflots projected. Bruce Carlson, developer of Hickory Meadows, stated there were 150 lots with very low density at about 1.5 lots/acre. Parks Coordinator Haas stated there were also a lot of wetlands on the site. o Regular Andover Park and Recreation Commission Meeting Minutes - September 7, 2006 Page 2 Bruce Carlson introduced himself and stated that he was with Kodiak Development and Kodiak Homes. He presented the preliminary plat and indicated that a trail is going to be considered along the creek, which will for the most part be located within the designated 100-year flood area. If those lots were removed, the developer could lose about $600,000.00. Commissioner Bedor stated that the floodplain could be built upon, it would just need insurance to cover it. Parks Coordinator Haas responded that according to the City Codes, no one could build on a floodplain until the area has been removed from the flood hazard area. Mr. Carlson stated that his property would be reduced from 44 to 34 lots. Referring to the letter indicating a need for parks, he suggested giving money for Prairie Knoll Park which is about two blocks away, or a park could be shared among all the developer's that all own land in the area. Chair Masloski clarified that the Commission's consensus was a desire for strategically placed parks. o Commissioner Lindahl noted that when the plan was first presented, it was not known if it was one parcel or three. In addition, at the time of sketch plan review there were no known designated wetlands. He suggested moving site of the park one block over so it could be shared with the other developers at the west side of the plat. Commissioner Albee questioned the amount of loss Mr. Carlson would have if Lot 10 and Lot 2 were lost. Commissioner Lindahl inquired about the size of Lot 10. Mr. Carlson responded that the lots were IOO'x 300' or IOO'x 350'. Parks Coordinator Haas clarified that it was just a little less than about 0.5 acres. Mr. Carlson answered that 6.5 acres were wetlands, so the density was 1.5 houses/acre. He was seeking a neighborhood' that was open and had higher end homes. Commissioner Blackstad inquired if Mr. Carlson felt comfortable speaking with the other developers about the possibility of using the two lots for park dedication. Mr. Carlson responded that he would speak with the other developers. Chair Masloski asked if there was a trail or walking path planned. Mr. Carlson answered there was one planned. He stated that they would grade the site and most likely streets and utilities would be installed next year. Parks Coordinator Haas spoke with the City Engineer who indicated that soil borings were needed for the traiL The trail was identified in the Comprehensive Plan. o o Regular Andover Park and Recreation Commission Meeting Minutes - September 7, 2006 Page 3 Commissioner Blackstad noted that a trail section could be constructed to the Shadowbrook development but will need a bridge as well south of Butternut Street NW to cross Coon Creek Commissioner Lindahl indicated it could eventually extend to Andover Boulevard. Commissioner Albee inquired if that was in addition to the park and trail. Parks Coordinator Haas answered it was in addition to. Chair Masloski suggested that he wanted the trail to be located on the South side from Shadowbrook and connect it to 144th Avenue, which could become a thoroughfare. Parks Coordinator Haas responded that they would consider it because it would make sense. Commissioner Hupp inquired if the trail would extend the full length of the creek. Parks Coordinator Haas answered that it would be the full length over to Prairie Road. Motion by Commissioner Blackstad, seconded by Commissioner Bedor to address Lot 10, and discuss two other lots with the other property owners/developers to the west of Hickory Meadows. Motion carried 7-ayes, O-nays, O-absent vote. o UPDATE OF JOINT MEETING WITH CITY COUNCIL Parks Coordinator Haas mentioned the only change on the agenda was that the Council would not be discussing the question regarding user fee for the fields. REVIEW OUTSTANDING ITEMS Parks Coordinator Haas stated he did speak with the Andover Football Association concerning Prairie Knoll Park parking. The president of the association had previously sent a note to parents to address the parking issue. For Andover Station North ball field facility, irrigation continues to be worked on. The Skateboard Task Force still needs to find a permanent home for the skate park equipment. CHAIR'S REPORT Commissioner Hupp spoke about advertising in the parks with the associate presidents. They were interested in advertising. In addition, Terry Boe from football mentioned if a committee was formed to address advertising, they were interested in participating. Parks Coordinator Haas stated that poles would be delivered next week for the new scoreboards. o Commissioner Hupp spoke with a representative of the Minnesota Revolution about advertising. He knew of an irrigation contractor that would be willing to help putting in o o o Regular Andover Park and Recreation Commission Meeting Minutes - September 7, 2006 . . , Page 4 ~cd::... WCUJ 6~-I-z> cl.u.(.u.M .-lVt.2- l...oOlJ.JL, wrt1,,-- irrigation. He indicated Be v.'t>tllll. Sf}eak uzit], Chuck Traum befQro:: €xt seaS9R. Mr. L:JJ+-oto. Traum might contact Mr. Haas about the details. CUYl..Q.ji.Cl..ui 10-5-06 ADJOURNMENT Motion by Commissioner Blackstad, seconded by Commissioner Hupp, to adjourn the meeting at 8:0S p.m. Motion carried on a 7-ayes, O-nays, O-absent vote. CALL TO ORDER The Special Work Session of the Andover Park and Recreation Commission was called to order by Chair Masloski on September 7, 2006, 8:IS p.m. DISCUSS GUIDELINES FOR FIELD USAGE BY YOUTH ATHLETIC ASSOCIATIONS, CONTINUED Chair Masloski stated that the previous meeting was beneficial. He indicated that the policy proposal was a combination of other cities' policies. It was presented as a concept for comment and discussion. Commissioner Bedor indicated that at least one association expressed concerns about filing reports with the City. Commissioner Blackstad suggested association's present proof of SO 1 C3 and delete the second sentence. Brent Wilke of Andover Lacrosse stated that there was a new policy for a new nonprofit is given temporary status for two to three years, but was still considered nonprofit. Chair Masloski directed staff to check on the language and remove it if necessary. Keith Marks of Blaze Baseball indicated that did not have the budget for the SO I C3 status. Chair Masloski responded that its purpose was to make it difficult to have a team . splinter off and independently compete. Commissioner Bedor wanted to discuss the Sl % Andover resident requirement. Commissioner Blackstad noted that hockey was by school boundaries, and because of it they could not accommodate all the residents of the City. Commissioner Hupp stated he did not like the exception to the SI %. Tom Hoopes of North Metro Soccer noted that it solved a couple of problems. Commissioner Hupp asked for clarification concerning the SI %, was it the number or the percentage. Commissioner Lindahl gave the example that if there were not SI % residents, it would inspire adjacent cities to start their own programs. o o o Regular Andover Park and Recreation Commission Meeting Minutes - September 7, 2006 Page 5 Mr. Hoopes stated that the Minnesota Revolution would not be able to meet the criteria. Chair Masloski clarified that the percentage would merely qualify the association to be recognized. Brent Wilke of the Andover Area Lacrosse Association suggested that an association with 46% might actually have more residents than another group with a higher percentage. Commissioner Bedor inquired how they have been dealing with the issue. Tom Hoopes . responded that they use fields in other cities as well. Commissioner Bedor noted that it could be used against the organization. John Kaffenbarger of the Andover Athletic Association stated that they use school fields as well. Tom Hoopes indicated that they also rent fields. Commissioner Hupp noted that a smaller organization did not have the resources a larger organization would have at its disposal. He supported a numbers based instead of a percentage, or an overall percentage where an organization would have priority for 80% of the primetime for fields. Chair Masloski indicated that it reinforced the splinter groups, and thereby weakened the associations. Commissioner Hupp stated that by allocating fields by the Parks Commission, the associations were stronger. Chair Masloski expressed his desire to have a policy so that it was not depending on the associations to work together well. Commissioner Hupp mentioned that the Minnesota Revolution did not want choice of time. Commissioner Blackstad stated there was a meeting long ago in the North Metro Soccer Association with the Andover Invaders and Anoka Soccer Association. Anoka demanded fields. The other part of Section 2.1.8. was that someone broke off. Commissioner Hupp expressed he had no interest in regulating the associations. Commissioner Blackstad indicated that it could divide a City, and gave the example of Champlin and Dayton where there was so much infighting, the choice of associations actually destroyed the associations themselves. o Regular Andover Park and Recreation Commission Meeting Minutes - September 7, 2006 Page 6 Commissioner Albee inquired if it applied to associations with different development strategies and differing level of competitiveness. Commissioner Lindahl gave the Blaze as an example, because there was a different philosophy. Chair Masloski responded that the philosophy and goals of the Blaze could be absorbed by the main association. Brent Wilke of Andover Lacrosse noted that they were the only one in the area for Section 2.I.l. and suggested that it could be specific to the program. His programs competed for fields that football and soccer used. Chair Masloski stated that the Blaze Baseball program could get fields but not be a recognized association. Brent Wilke indicated that they were the only association offering the sport, and asked if it was possible to address one association in a sport if all the residents in the sport were in that association. He stated he did not wantto be penalized because of the lower percentage. Commissioner Lindahl noted that there remains to be a field deficit. o Commissioner Blackstad inquired if they were seeking fields in other cities. Commissioner Lindahl added that the association could promote it more for Andover use. Brent Wilke stated that the association has grown SO-IOO students/year. Tom Hoopes of North Metro Soccer gave his word that there would not be a conflict with the Andover Area Lacrosse Association. Commissioner Bedor suggested Section 2.1.1. was too contentious and should be eliminated. Commissioner Hupp indicated his preference was to allocate according to numbers of residents. Commissioner Albee was in favor of the associations with the most residents should receive first priority fields. Tom Hoopes inquired if one was a unique program how would it be dealt with. Commissioner Lindahl preferred the policy if none had SI %, go by numbers. o Todd V oltin of Girls Fast Pitch stated that the sanctioning body was similar to hockey in that it was determined by the high school and not city boundaries. o Regular Andover Park and Recreation Commission Meeting Minutes - September 7, 2006 Page 7 Commissioner Bedor inquired about Andover residents that go to other schools. Joe DeMaio responded that there were no restrictions. Commissioner Bedor suggested that all residents had to be accepted, except when prohibited by the sanctioning bodies. As far as the numbers of youth in anyone association, if an association provided information on an application that was falsely stated, Commissioner Hupp suggested that there be a penalty. Chair Masloski stated that Section 2.1.7. should be a part of the agenda, instead of just being present for the meetings. Brent Wilke indicated that his association met Section 2.1.8., but not Section 2.1.1., and inquired if it was possible to note that if and association met Section 2.1.8., then it met Section 2.1.l. John Kaffenbarger indicated his association had two leagues. Chair Masloski mentioned the in-house recreational soccer program. o Commissioner Blackstad suggested Section 2.1.8. work into the issue of a new sport offering. Commissioner Albee inquired if it would exclude the other baseball organization. Chair Masloski inquired if the City recognized the Andover Athletic Association, how would it affect the programs. John Kaffenbarger indicated that there were two governing bodies, but individual teams were only under one sanctioning body for tournaments. Chair Masloski stated that because the City did not have a recreational program, the associations were protected from the City. Commissioner Bedor requested a rewording of Section 2.1.1. to address associations that were prohibited from having city based teams such as Fast Pitch and Hockey. He suggested the example of a resident that went to St. Francis High School. If there was a conflict, more consideration would go to the one with the higher number of Andover residents playing the sports. Parks Coordinator Haas stated some teams wanted to play on nice fields. Commissioner Bedor responded that the association with the higher numbers should have priority. John Kaffenbarger added that there were not enough fields.. o Commissioner Hupp mentioned the issue of religious groups, and inquired about how to address their situation. Commissioner Blackstad answered that they played on Sundays, so there was no conflict. o Regular Andover Park and Recreation Commission Meeting Minutes - September 7, 2006 Page 8 Commissioner Bedor wanted to address the issue of the fields used "in part" by residents. Commissioner Hupp responded that there was public access in hockey, but not in any other sport. Tom Hoopes of North Metro Soccer expressed concern about the concessions contract. Parks Coordinator Haas answered that it was to expire in about one year. As far as the guidelines, Chair Masloski indicated that not everyone would agree with the final policy. ADJOURNMENT The Commission adjourned the Special Work Session with the youth athletic associations at 9:15 p.m. Respectfully submitted, Brigette Blesi, Recording Secretary TimeSaver Off Site Secretarial, Inc. c o