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HomeMy WebLinkAboutNovember 2, 2006 o o o ~ ll-/lp--o~ PARK AND RECREATION COMMISSION MEETING - NOVEMBER 2,2006 MINUTES The regular Bi-monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Masloski on November 2,2006, 7:07 p.m., at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Dan Masloski, Jeremy Boyer, Dave Blackstad, Jim Lindahl, Bill Hupp, and Ernest Bedor Commissioners Absent: Wendy Albee Also Present: Parks Coordinator, Todd Haas RESIDENTS FORUM There were no comments at this time. APPROVAL OF MINUTES Motion by Commissioner Blackstad, seconded by Commissioner Hupp, to approve the October 5, 2006 Park Commission minutes as presented. Motion carried on a 6-ayes, 0- nays, I-absent (Albee) vote. CONSIDER MARKET VALUE APPRAISALl13533 JAY STREET N. W. Parks Coordinator Haas reviewed the background. He inquired if the Commission agreed with the proposal for the park dedication. The Kottke's Bus Company wanted to divide the parcel into two, with a park dedication amount of $43,539.30. Commissioner Lindahl inquired if staff had reviewed the proposal. Parks Coordinator Haas responded that Jim Dickenson reviewed the amount and is recommending approval. Motion by Commissioner Blackstad, seconded by Commissioner Hupp to recommend approval of the park dedication. Motion carried 6-ayes, O-nays, I-absent (Albee) vote. PARK DEDICATION IMPROVEMENT FUND 3RD QUARTERLY REPORTIFINANCE DEPT. Parks Coordinator Haas reviewed the background. Commissioner Hupp inquired about the reason Woodland Estates Park was $1133.00 over budget. Parks Coordinator Haas answered he was unsure about the reason for being o Regular Andover Park and Recreation Commission Meeting Minutes - November 2, 2006 Page 2 over budget, but that they had the concrete and wood fiber installed. He noted that other projects were under budget, and they were in good shape overall. Chair Masloski noted that for some of the smaller parks or better price did not include trees. Some of the projects were listed as completed. Commissioner Hupp inquired about the recorded amount for Prairie Knoll. Parks Coordinator Haas responded that there was funding for play equipment, but there was no room for it. Commissioner Hupp questioned if a top dressing had been applied to the existing gravel parking lot. Parks Coordinator Haas stated that calcium chloride was applied earlier this past summer. Commissioner Bedor inquired if future funding had been allocated. Chair Masloski answered that the balance would be applied to future CIP projects. o Commissioner Bedor asked for clarification on the issue of the Andover Station North Ball Field Facility. Parks Coordinator Haas responded that based on October 5 meeting the proposed 2007 Park CIP was reevaluated, and it was decided by the Commission that no changes would be made. Commissioner Hupp again mentioned that some funds could be shifted from the lights to help finish the building. Parks Coordinator Haas again clarified to the Commission that they did not recommend any changes to the proposed 2007 CIP and no money would go toward the completion of the building. Chair Masloski added that there were too many unknowns to adequately address the lssue. Commissioner Hupp stated that a building would generate revenue. Commissioner Blackstad answered that lights would solve field problems with football and soccer. ANOKA COUNTY SHERIFF'S DEPT. 3RD QUARTERLY REPORT Commissioner Blackstad inquired about the warning tickets issued for parking on the grass. Commissioner Lindahl suggested that perhaps it was only the beginning of the season. Commissioner Blackstad noted that cars were parked by the shelter all summer at Sunshine Park, and received only warning tickets. Parks Coordinator Haas suggested speaking with the Sheriff's Department. o Chair Masloski appointed Blackstad to contact the Sheriff's Department concerning the warning tickets. o Regular Andover Park and Recreation Commission Meeting Minutes - November 2, 2006 Page 3 UPDATE ON CELL PHONE TOWERS IN PUBLIC PARKSIPLANNING Parks Coordinator Haas reviewed the background. Commissioner Blackstad inquired about which parks would be suitable for a tower. Parks Coordinator Haas responded that Terrace Park was one example of a possible site. Commissioner Blackstad asked for clarification that the revenue would amount to $50,000.OO/year/tower. Commissioner Lindahl concurred with Blackstad. Commissioner Hupp noted that there was a tower at Highway 242 and Round Lake Boulevard, and it was hardly noticeable. . Commissioner Lindahl suggested the 7th Avenue Park wetland area could be another possible site. Parks Coordinator Haas stated that he would obtain a listing of suitable parks for towers and present them to the Commission at the next meeting. o REVIEW OUTSTANDING ITEMS Parks Coordinator Haas reviewed the outstanding items. Some small shrubs would be placed around the sign at Country Oaks Park. In addition, trees have already been purchased for Oakview Park. CHAIR'S REPORT Commissioner Hupp wanted to thank all who worked on the Andover Station North Ball Field Facility, because it looked great. He encouraged residents to vote on Tuesday, November 07, 2006 because Open Space and Transportation funding were important issues on the ballot. Chair Masloski stated that there was only one entrance to Andover Station North Ball Field Facility because the County has not given approval for an entrance onto Hanson Boulevard as of yet until such time that Hanson Boulevard is reconstructed with a traffic signal and/or the appropriate turn lanes. Commissioner Boyer noted that a swing was missing at Red Oaks West Park. Parks Coordinator Haas that he would pass this on to Public Works Department to review. ADJOURNMENT o Motion by Commissioner Blackstad, seconded by Commissioner Hupp, to adjourn the meeting at 7:28 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Albee) vote. o Regular Andover Park and Recreation Commission Meeting Minutes - November 2, 2006 Page 4 SPECIAL WORK SESSION The Special Work Session of the Andover Park and Recreation Commission was called to order by Chair Masloski on November 2,2006, 7:32 p.m. DISCUSS GUIDELINES FOR FIELD USAGE BY YOUTH ATHLETIC ASSOCIATIONS, CONTINUED Chair Masloski stated that Council believed that overall the document was too wordy, but was a good working document. Some changes were made in light of the discussion with Council. Commissioner Blackstad inquired about the 501 C3 requirement in Section 2.1.4. Commissioner Hupp stated that he approved of the change. Commissioner Blackstad clarified the C3 focused on amateur sports and youth athletics, where 501 was any non profit. Commissioner Lindahl expressed agreement with Blackstad that the Commission wanted to target youth associations. o The Commission discussed simplification versus specificity of the issue. Commissioner Lindahl indicated that "or equivalent" meant that the Commission had the discretion to decide on a case by case basis any association that did not meet the 501C3 category . Keith Marks of the Blaze Baseball stated that the category was for charitable organizations, youth organizations and educational associations. Chair Masloski added that it included the Boy Scouts and Girl Scouts. Commissioner Hupp clarified that it was to be sure of their non profit status. Blackstad stated that the C3 was for youth and amateur athletics. Commissioner Boyer noted that the intent was not to exclude groups, but to inform them of the expectations of the Commission. Commissioner Hupp stated he did not want any undue burden on small groups. Commissioner Lindahl mentioned that the document was designed for youth associations. Commissioner Bedor stated the wording was acceptable to him as written. o Commissioner Hupp inquired about adding "C3." Commissioner Lindahl responded that it was not intended to exclude anyone. o Regular Andover Park and Recreation Commission Meeting Minutes - November 2, 2006 Page 5 Commissioner Hupp inquired about the issue of grievance procedures and the need for collecting their by-laws. Commissioner Lindahl indicated that under Section 2.2 Park and Recreation "has the authority." Commissioner Blackstad recommended deleting the last sentence of responsibility. Chair Masloski stated that if something happened in a park, the City was still involved. Commissioner Lindahl recommended changing "as required," to "as needed." in Section 2.4. Lindahl excused himself at 7:50 p.m for the remainder of the evening. Chair Masloski opened up the discussion to the associations that were present to allow comments. Mr. Marks referred to Section 2.1.8 and although he understood that his organization was small, he expressed concern that they would not receive fields that met their needs. Chair Masloski assured him that they would not receive a field that did not meet their needs. o Parks Coordinator Haas agreed that there was only a small percentage of good field allocation. Mr. Marks indicated they did not meet the criteria for Section 2.2, and inquired if they could still apply for fields. Chair Masloski assured Mr. Marks that the Commission would try to accommodate, but the association would miss the ftrst priority status. Russell Graltant of Minnesota Revolution Soccer asked for clarification for the meaning of the percentage. In his case, they had indoor and outdoor programs. There were 400 kids from Andover in the organization. He wanted to know if the percentage was of the total soccer fields. Commissioner Blackstad clarified that if Revolution had 400 residents and North Metro had 600 residents. Commissioner Hupp added that the 51 % was what the Commission wants the association to target. Commissioner Blackstad indicated that the Minnesota Revolution soccer group would be in the Second Tier. Chair Masloski stated that if an association and/or did not meet the requirements of the document, they would not get the quality fields. He assured Mr. Graham that he had the soccer fields to accommodate him, but they should try in other cities as well. o Brent Wilke of Andover Area Lacrosse Association inquired about Section 2.1.1., if there were 100 kids in the organization. He indicated that they use fields in other cities as well. Chair Masloski clarified that all people in the organization would be counted in the percentage. He assured Mr. Wilke that his organization would be accommodated. o Regular Andover Park and Recreation Commission Meeting Minutes - November 2, 2006 Page 6 Mr. Wilke indicated that they did not meet the requirements of Section 2.1.8. Commissioner Blackstad noted that as the other cities develop their own programs, the percentage of residents would grow. Chair Masloski stated that the field percentage was triggered if two associations were in one sport. Commissioner Hupp explained and clarified the process moving toward Tier One. Commissioner Blackstad inquired about Section 2.1.1., where the first sentence applied to Lacrosse's situation. Mr. Wilke stated that there were no other leagues. Commissioner Boyer mentioned that lacrosse currently shared fields with soccer and football. o Mr. Wilke asked for clarification on how the figure worked, because all the residents from Andover that played the sport, played with their organization. He requested that the calculation be shown to clarify the issue. Chair Masloski responded that as the sport developed, at some point the organization would qualify for Tier One. He suggested that it state "51 % of the organization." Commissioner Bedor stated that "targeted" allowed for addressing the associations on a case by case basis if appropriate. Mr. Wilke inquired if another group was on the field allocated for you, what should be done. Commissioner Blackstad recommended he call the Anoka County Sheriff's Department. . Chair Masloski stated that it happenedall1:B6 fi:m.e. ~.Qas I <SY'~ ~ .-U5u"-(j ~ . LC.v1l'U.~ \ 1- I b -ora ) Parks Coordinator Haas indicated that all the association presidents receive a copy of the schedule signed by him. Mr. Wilke inquired if the City of Andover could be added for the insurance. He noted that they go through Federal Lacrosse. Mr. Graham commended the Commission on the document. o Parks Coordinator Haas mentioned that the Commission was not going to vote on the issue tonight, but would on November 16, 2006 for formal recommendation of approval to the City Council. The City Council would address the document in their first meeting in December. The Commission agreed to adjourn the Special Work Session at 8:15 p.m. o Regular Andover Park and Recreation Commission Meeting Minutes - November 2, 2006 Page 7 Respectfully submitted, Brigette Blesi, Recording Secretary TimeSaver Off Site Secretarial, Inc. o o