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Advisory Commission Meeting
Monday, March 6, 2006
7:00 pm
Andover YMCA Community Center
Community Room B
Minutes
1. CalltoOrder-7:17pm
Attendance: Mike Knight, Erick Sutherland, Jamie Durand, Dan Masloski, Andrea
Melberg Thompson
Absent: Jim Dickinson, Frank Kellogg, Todd Schoffelman, Linda Blackmore
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Guests: Heidi Geiss, Youth First and Councilmember Julie Trude
2. Approval of Minutes - Monday, February 6, 2006
Minutes approved as written.
Announcements: The commission welcomed its newest member, Mr. Dan
Masloski. Mr. Masloski is currently the chair of the Andover Park Commission
and will be replacing Devon Walton on theCommunity Center Advisory
Commission. Mr. Masloski has been a resident of Andover for the past 8 years
and taught at Andover Elementary School as a physical education teacher and
currently works as the Recreation/Arena Manager for the City of Champlin.
3. Financial Update
2005 un-audited Community Center financial reports were handed out and
discussed with Commission. Future financial updates will be brought forward to
commission each January (un-audited end of year), AprillMay (approved audited
report), and October (current year).
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4. Updates
- Student Open Gym Activity/Staffing - The free after school open gym
from 3 - 5 pm continues to be very busy. A college student has been
hired and began last week supervising the Field House Monday - Friday
from 3 - 5 pm. In addition, Youth First has added Tuesdays and
Thursdays to their schedule, allowing them to be onsite Monday -
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Andover YMCNCommunity Center Advisory Committee Minutes
March 6, 2006
Page 2
Thursday from 3 - 5 pm. Youth First is looking into ways they can offer
more structured activities for students to help channel their energies.
They would also like the Community Center Commission to keep in mind,
that in the event of a future building expansion, an area for youth would be
greatly appreciated so that more "free" items (such as ping pong tables)
could be added to help occupy teens.
Ms. Trude felt that Fridays can't be ignored and cannot continue to be un-
staffed in the concession lobby area. Erick will check into additional
staffing resources.
Mr. Masloski suggested that Erick become a member of Minnesota
Recreation and Parks Associations (MRPA). Todd Haas, Assistant City
Engineer for Andover is currently a member and. has been forwarding any
pertinent emailstoErick.Mr. Masloski indicated that it would be beneficial
for Erick to become an active member allowing him to network and have a
support basis.
Erick did indicate that the Andover Community Center is scheduled to host
the next MRPA meeting on March 14th and that he'll purse the MRPA
membership.
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Facilities Manual - Staff is still working on compiling information to create
a facilities manual on building rules and policies.
Marketing Brochure - The Community Center brochure is at the printer
and should be completed by the end of next week.
Rental Agreements - The Field House is pretty much booked solid from
the months of November 2006 - March 2007. An estimated $80,000 has
been secured in reservations and contracts for 2006 rentals. Erick
reminded commission that the pro forma for 2006. indicated $90,000 with
budget set by the Commission at $40,000.
With the pro forma amount nearly met, Erick would like to re-organize
scheduling times to allow for more time between events to allow for set-up
and tear-down and for overall customer service. The commission was
very supportive of Erick's suggestion.
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Erick also explained a request from a current customer who has asked for
additional prime hours. The only way additional hours can be
accommodated is to bump existing customers. Commission agreed with
Erick not to bump other groups and to offer alternative times for customer
requesting additional times.
Erick would also like to establish set days/times for open gym allowing all
3 courts to be available. The evening and weekend open gym activity has
increased significantly and one court is just not enough. Erick will touch
base with current renters and review times to allow additional courts for
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Andover YMCA/Community Center Advisory Committee Minutes
March 6, 2006
Page 3
specific days/times as soon as possible. This fall, a weekday evening will
be set aside for adult basketball from 8 - 11 pm to help fill later time slots.
Again, Mr. Masloski stated that it would be an excellent idea for Erick to
contact MRPA to see how other Community Centers are handling
schedules and to figure out how to fill the 9-11 pm time slots as well as the
5-6 pm slot.
Commission asked about summer rentals. Erick stated there are several
week-long basketball clinics scheduled for the field house this summer.
Youth First indicated that they have experience in coordinating summer
programs for teens. Perhaps too to check with Dist. #11 Community Ed to
see if they would like to reserve Field House for programs to help reserve
summer space.
5. Other Business
Ms. Trude wanted the Commission's thoughts on establishing a new Community
Center entrance off of Nightingale St. NW. The City of Andover will eventually
own all of the land to Nightingale and staff has begun talks of future city building
eXlJansions. Commission felt that the current entrance off of Crosstown is not
attractive and has the appeal of a "back alley". Mr. Durand, AHYHA, wanted to
get time line of when the city felt that an additional sheet of ice would be added to
the Community Center. Time line will aid AHYHA in securing future ice contracts
with surrounding communities and they wouldn't want to commit to another site if
Andover's site becomes available. Ms. Trude's suggestion to Mr. Durand is that
AHYHA begin educating the public about AHYHA and the need for additional ice
time. Perhaps an article could be placed in the Andover Today newsletter.
Next meeting scheduled for Monday, April 3, 2006 at 7:00 p.m. in
Community Room B at the Andover Community Center.
6. Meeting Adjourned at 9:15 p.m.
Submitted by,
Cindy Ramseier
Administrative Assistant
Andover YMCA Community Center