HomeMy WebLinkAboutCC November 7, 1989
11/06/89 11:49
FAX 612 546 1552
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If either party desires a verbatim record of the
proceedings, it may cause such a record to be made,
providing it pays for the record. If both parties desire
a verbatim record of the proceedings the cost shall be
shared equally.
WAIVER
6.6
If a grievance is not presented within the time limits set
forth above, it shall be considered "waived." If a grievance
is not appealed to the next step within the specified time
limit or any agreed extension thereof, it sball be considered
settled on the basis of the EMPLOYER'S last answer. If the
EMPLOYER does not answer a grievance or an appeal thereof
witbin the specified time limits, the UNION may elect to
treat the grievance as denied at that step and immediately
appeal the grievance to the next step. The time limit in
each step may be extended by mutual agreement of the EMPLOYER
and the UNION.
6.7 CHOICE OF REMEDY
If, as a result of the EMPLOYER response in Step 3, the
grievance remains unresolved, and if the grievance involves
the suspenSion, demotion, or discharge of an employee who bas
completed the required probationary periOd, the grievance may
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be appealed either to Step 4 of ARTICLE VI or a procedure
such as; Civil Service, Veteran's Preference, or Fair
Employment. If appealed to any procedure other than Step 4
of ARTICLE VI the grievance is not subject to the arbitration
procedure as provided in Step 4 of ARTICLE VI. The aggrieved
employee shall indicate in writing which procedure is to be
utilized -- Step 4 of ARTICLE VI or another appeal
procedure -- and shall sign a statement to the effect that
the choice of any other hearing precludes the aggrieved
employee from making a subsequent appeal through Step 4 of
ARTICLE VI.
ARTICLE VII DEFINITIONS
7.1 UNION: Minnesota Teamsters Public and Law Enforcement
Employees Union, Local No. 320.
EMPLOYER: City of Andover.
UNION MEMBER: A member of the Minnesota Teamsters Public and
Law Enforcement Employees Union, Local No. 320.
7.4 EMPLOYEE: A member of the exclusively recognized bargaining
7.2
7.3
unit.
7.5 BASE PAY RATE: The employee's hourly pay rate eXClusive of
longevity or any other special allowance.
7.6 SENIORITY: Length of continuous service in any of the job
classifications covered by ARTICLE II - RECOGNITION.
Employees who are promoted from a job classification covered
c:> by this AGREEMENT and return to a jOb classification Covered
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15.3 The EMPLOYER shall prepare and post a seniority list each
year by January 20th. The UNION shall receive. a copy of the
list.
15.4 Vacation periods shall be selected on the basis of seniority
until April 15th of each calendar year. The number of
employees allowed off on vacatiOn shall be determined ~olely
by the EMPLOYER.
ARTICLE XVI PROBATIONARY PERIODS
16.1 Ail newlY hired or rehired employees will serve a six (6)
months' probationary period.
16.2 All employees will serve a six (6) months' probationary
periOd in any job classification in which tbe employee has
not served a probationary period.
16.3 At any time during the probationary period a newly hired or
rehired employee may be terminated at the sole discretion of
tbe EMPLOYER.
16.4 At any time during the probationary period a promoted or
reassigned employee may be demoted or reassigned to the
employee's preVious position at the sole discretion of the
EMPLOYER.
ARTICLE XVII SAFETY
The EMPLOYER and the UNION agree to jointly promote safe and
healthful working conditions, to cooperate in safety matters and to
c:> encourage employees to work in a safe manner.
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c:> ARTICLE XVIII JOB POSTING: TRANSFERS AND PROMOTIONS
18.1 The EMPLOYER and the UNION agree that permanent job vacancies
within the designated bargaining unit shall be filled based
on the concept of promotion from within provided that
applicants:
18.11 have the necessary qualifications to meet the
standards of the job vacancy; and
18.12 have the ability to perform the duties and responsi-
bilities of the job vacancy.
18.2 Employees filling a higher job class based on the provisions
of this ARTICLE shall be Subject to the conditions of ARTICLE
XVI (PROBATIONARY PERIOD).
18.3 Tbe EMPLOYER has the right of final decision in the selection
of employees to fill posted jobs based on qualifications,
abilities and experience.
18.4 Job vacancies witbin the designated bargaining unit will be
posted for five (5) working days so that members of the
bargaining unit can be considered for such vacancies.
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ARTICLE XIX INSU~~CE
19.1 The EMPLOYER will contribute up to a maximum of one hundred
eighty dollars ($180.00) per month per full-time employee for
group health and life insurance including dependent coverage.
19.2 Employees not Choosing dependent coverage cannot be covered
at EMPLOYER expense for any additional insurance other than
the individual group healtb and g~oup life insurance.
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19.3
Additional life insurance can be purchased by employees at
the employee's e~pense to the extent allowed under the
EMPLOYER'S group policy.
Permanent part-time employees who are regularly scheduled to
work twenty (20) hours or more per week will receive pro-
rata benefits under this ARTICLE.
ARTICLE XX EMPLOYEE BENEFITS
20.1 Employees will receive benefits as outlined in the EMPLOYERS
Personnel Policies.
ARTICLE XXI WAIVER
21.1 Any and all propr agreements, resolutions, practices,
policies, rules and regulations regarding terms and
conditions of employment, to the extent inconsistent witb the
provisions of this AGREEMENT, are hereby superseded.
21.2 The parties mutually acknowledge that during the negotiations
which resulted in this AGREEMENT, each bad the unlimited
right and opportunity to make demands and proposals with
respect to any terms or condition of employment not removed
by law from bargaining. All agreements and understandings
arrived at by the parties are set forth in writing in this
AGREEMENT for the stipulated duration of this AGREEMENT. The
EMPLOYER and the UNION each voluntarily and unqualifiedly
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FAX 612 546 1552
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waives the right to meet and negotiate regarding any and all
terms and conditions of employment referred to or covered in
this AGREEMENT or with respect to any term or condition of
-
employment not specifically referred to or covered by this
AGREEMENT, even tbough such t~ms or Conditions may not bave
been within tbe knowledge Or contemplation of either or both
parties at the time this contract was negotiated or executed.
ARTICLE XXII DURATION
This AGREEMENT sball be effective as of January 1, 1989 and
shall remain in full force and effect until the 31st day of December,
1989.
IN WITNESS WHEREOF, the parties hereto haVe executed this AGREEMENT
On this
day of
198 .
CITY OF ANDOVER
MINNESOTA TEAMSTERS PUBLIC AND
LAW ENFORCEMENT EMPLOYEES
LOCAL NO. 320
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APPENDIX A
HOURLY WAGE RATES 1989
1.
Lead Person:
Start
Top
$12.50/hr.
$14.25/hr.
Employees classified as Lead Persons will be
paid between the start and top rate based on
s~ch factors as employee performance and
longevity. The rate to be determined solely
by the Employer.
Maintenance Worker:
Start
Top
$ 8.50/hr.
$12.50/hr.
Employees classified as Maintenance Worker
will be paid between the start and top rate
based on such factors as employee performance
and longevity. The rate to be solely deter-
mined by the Employer.
2.
Weekend Duty:
The EMPLOYER shall pay any employee req~ired by the EMPLOYER
to perform daily checks aD Saturday and Sunday or Holidays
two hours overtime pay at the top pay rate stated in tbe
Agreement for eacb day so scheduled.
DATE: November 7, 1989
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ITEMS GIVEN TO THE CITY COUNCIL
Letter from John Davidson, TKDA (10/20/89)
Letter from John Davidson, TKDA (10/18/89)
Notice from Paul M. Williams
Letter from Tim Yantos, Anoka County (10/26/89)
Letter from David Kennedy & James Holmes; Holmes & Graven
Letter from Barbara zabel (10/19/89)
Letter from Francis wingert
Park & Recreation Minutes (10/5/89)
Planning & Zoning Minutes (10/10/89)
Planning & Zoning Minutes (10/12/89)
HRA Minutes (10/17/89)
City Council Minutes (10/17/89)
Park & Recreation Minutes (10/19/89)
Planning & zoning Commission Minutes (10~24-89)
Letter from Sheriff Wilkinson (10-30-89)
Special City Council Minutes (10-19-89)
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT
AGENDA.
THANK YOU.
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14159 Crosstown Blvd., N.W.
Andover, Minnesota 55304
October 20, 1989
Mr. James Schrantz
Public Works Director/City Engineer
City of Andover
1685 Crosstown Blvd., N.W.
Andover, Miru~. 55304
Dear Mr. Schrantz:
The meeting held last nite, Oct. 19, 1989 concerning
assessments for the storm drainage system raised two
questi'ons T wish to offer for your consideration:
1. During the 31 years my wife & I have lived here
there was no need for a storm drainage system for our
property (0007. in Project, 87-3B) & for Crosstown, Blvd.,
prior to the developments that have been_added adjacent
to Crosstown Blvd. Therefore, why should we be asked to
pay for something we had & still have no need for?
2., The map of Projectl87-3B indicates that between
25 & 30% of our property is benefited by the storm, drain-
age system. "Right-of-WayjEasement Acquisition" Comm..
N:o. 8179-B from TKDA dated June" 1987 indicates "Total
Parcel Acreage After - 1.82 acres. Yet" our assessment
is based on 1 acre of benefits. How come?
Your considerat~on of these concerns will be great-
ly appreciated.
Sincerely,
~i'~< iJk?~vJ
I Franc~s wingert V
cc: Mayor Jim Elling
'R'~ E C trv Ell
OCT 2 3 1989 U
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CITY OF ANDOVER
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operations Manager
Cable TV North Central
934 Woodhi11 Drive
Rosevi1le, MN 55113
Dear Sir:
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October 19, 1989
It has been 5 years since we moved into our new home in Andover
and equally that long I have been trying to purchase Cable TV
service. Over these past 5 years my neighborhood has grown
considerably with new housing, and still we are not able to get
Cable TV service.
I would think it would be in North Central's best interest to
provide service for this area, as the explosive growth in Andover
can only mean extensive revenue for your company.
It is most discriminatory to me that other c10seby "isolated
housing" areas have service and we are unable to take part.
Please advise at your earliest convenience when we can expect to
hook up with North Central Cable TV.
Sincerely,
'!!;:!a;*ak(
20~ - 166th Avenue NW
Andover, MN 55304
home 434-6523
work 379-5157
cc: . Andover city Hall
[)ECnVE,l
n OCT 2 3 1989 U
CITY OF .ANDOVER
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HOLMES & GRAVEN
CHARTERED
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470 Pillsbury Center. Minneapolis. Minnesota 55402
(612) 337-9300
LeFEVERE, LEFLER, KENNEDY. O'BRIEN & DRAWZ
A PROFESSIONAL ASSOCIATION
We would like to announce to you that, effective November 1,1989, the municipal
law and public finance group at LeFevere, Lefler, Kennedy, O'Brien & Drawz, a
Professional Association, will be joining Holmes & Graven, Chartered in their
offices at 470 Pillsbury Center in Minneapolis. Weare certain that this combination
of talent, experience and expertise in the area of local government law and finance
will bring a new dimension to the quality legal services the two firms have provided
to Minnesota cities, counties and other governmental entities over the past many
years.
F or those of you that the LeF evere firm has served as bond counsel and in other
specialized areas for so long, we want you to know that Dave Kennedy will be
bringing with him to Holmes & Graven the other attorneys and legal assistants who
have worked with him including Jim Thomson, Corrine Heine, Mary Frances Skala,
and Steve Bubul. We know that the combination of those resources with those of Jim
Holmes, Stefanie Galey, Chris Chale, Bob Deike and the other Holmes & Graven
specialists in public finance, redevelopment and tax increment financing will give
the firm a breadth of qualifications in these areas unmatched by any other law firm.
The firm will also be serving as City Attorney for several suburban municipalities
and as special counsel to numerous other governmental entities throughout the-
state and the metropolitan region.
We're very excited about the merger of the practices and the enhanced capability of
services to our clients that it makes possible. We want you to know how much we
appreciate and value the long relationships our firms have had with so many of our
local government clients, and we look forward to continuing that relationship for
many years to come.
We would appreciate your sharing the announcement with the governing body of
your governmental unit.
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COUNTY OF ANOKA
Office of the County Board of Commissioners .:5f:::- I~'-(?t
COURTHOUSE ANOKA, MINNESOTA 55303 612-421-4760
October 26, 1989
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Mr. James E. Schrantz
Administrator, City of Andover
1685 Crosstown Blvd. NW.
Andover, MN 55304
CITY OF ANDOVER
Dear Mr. Schrantz:
This letter is to inform you that the Anoka County Board of Commissioners at the most recent
meeting of Tuesday, October 24, 1989, took the following action:
1. Temporarily suspended the operation of the Anoka County Law Enforcement Firing
Range located East of Hanson Blvd. and South of County Road 116 until a structure
can be in place to ensure the safety of the residents of the area.
2. Allocated up to $10,000 from the Building Fund for an engineering consultant to
consider and recommend safeguards for the rifle range with mitigating noise to be part
of the study.
3. Authorized staff to investigate establishing a user fee for use of the range with
recommendation by the Joint Law Enforcement Council as to fees to reimburse the
Building Fund for construction costs and to offset operational expenses, if it is
concluded operation of the range is safe.
Should you have any questions regarding these matters, please do not hesitate to contact me.
Sincerely,
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Tim Yantos
Deputy County Administrator
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Affirmative Action / Equal Opportunity Employer
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PLEASE TAKE NOTICE:
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CITY OF ANDOVER
THE COON CREEK WATERSHED DISTRICT
BOARD OF MANAGERS
proposes to add the following regional ponds
as amendments to the Capital Improvement Program
included in its Comprehensive Management Plan:
Central Avenue Acres Pond
Olympic Glen Pond
Old Colony Estates Pond
(Blaine)
(Blaine)
(Blaine)
The Board of Managers will conduct a public hearing
on the proposed amendments on:
November 27, 1989
7:00 p.m.
Room "c"
Bunker Hills Activities Center
Paul M. Williams
Secretary
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'J:KDA
T.OL TZ, KING, DUVALL, ANDERSON
AND ASSOCIATES. INCORPORATED
ENGINEERS ARCHITECTS PLANNERS
2500 AMERICAN NATIONAL BANK BUILDING
SAINT PAUL MINNESOTA 55101.1893
612/292.4400
FAX 612/292-0083
October 18, 1989
Honorabl e Mayor and Ciiy Counci I
Andover, MI nnesota
Re: Andover, Mi nnesota
Commission' No. 9140-989
Dear Mayor and Council:
The following are engineering matters discussed at a Regular Andover City
Council Meeting held October 17, 1989:
1. .Qommercl.filJ'B.rJL.E'on.d (89-24). Commlssl.9JJ No. 8840-04. Feasi b~
Re,pg.r:i
Mr. Dav Idson di d rfN iew the Feasi bll iiy Report dated October 17, 1989
for the above referenced project. Alternatives to both construction
and assessments were dl scussed as foil OtIs:
A. Com pi ete construction as proposed with assessment to Hidden Creek
East 2nd Addition, City Commercial Park Fund and a def iciency for
future develoJ)1lent. A hearing Is required.
B. Phased construction to construct only Hidden Creek East 2nd
Addition and Ciiy Commercial Park Funds. Expanded (phased)
construction would progress as additional develoJ)1lent and
assessable area is created. No hearing Is required with a waiver
of hearing for Hidden Creek East 2nd Addition.
The iwo alternatives would provide storm sewer storage and outfall for
lateral storm sewers In the area. As such, the construction Is
consi dered Trunk Storm Sewer Benef it. A recommendation of $0.04 per
square foot or $1,740.00 per acre Is recommended over the assessable
area. Tax Increment financing funds could be used to satisfy benefits
of tributary flOtl fran the Commercial Park.
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The Council approved a resol ution orderl ng the Feasl bllliy Report for
CI ty ProJ ect 89-24.
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The Council approved a resol utlon receiving the report and cal ling for
a public hearing on November 14,1989. The hearlngwtll be called for
(Good Val ue Hanes) Hidden Creek East .;?nd Addition, for an assessabl e
benef it of $17,500.
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Honorabl e Mayor and Cliy Council
Andover, MI nnesota
October 18, 1989
Page Two
The Cliy staff and Engl neer shall rev lew the dral nage outfall for Lot
1, Block 3, Andover Commercial Park. Should the developer waive the
hearing requirements, TKDA and Associates shall prepare construction
plans and specifications for rfNlew and approval.
2. Hidden CLeek Ea.sUlld Addition, Cliy Project 89-17, Commission 9561
The Council, by resol uti on, rece lved the report of bl d openl ng for the
above described project and awarded the contract to Arcon Construction
Company, Inc., for the 10iI bid of $234,273.26.
3. .change Qrder No.1 for Water Tower No.2, Cliy ProJect 88-35,
Comm I ssl on No. 9368
The Council approved Change Order No. 1 for the above descrl bed
project I n the amount of $2,888.00.
The Engl neer was excused at 9 :45 PM.
Sincerely yours,
.~~
~hn L. Dav idson, P. E.
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1:KDA
TOL TZ. KING, DUVALL. ANDERSON
AND ASSOCIATES, INCORPORATED
ENGINEERS ARCHITECTS PLANNERS
2500 AMERICAN NATIONAL BANK BUILDING
SAINT PAUL, MINNESOTA 55101-1893
612/292-4400
FAX 61 2/292-0083
October 20, 1989
Honorabl e Mayor and Cliy Council
CI ty of Andover, MI nnesota
1685 CrosstQtl n B oul evard NW
Andover, MI nnesota 55304
Re: Council Meeting and
Special Hearing
October 1 9, 1989
Cliy of Andover, MI nnesota
Honorabl e Mayor and Council Members:
The follQtllng are engineering matters discussed and action taken at a
Special Council Meeting and Public Hearing held Thursday, October 19, 1989.
A. Crosst2l!:.n....!k!ul evard Storm Sewer - 87-3: The public hearl ng for the
above named Improvanents was held at 7:30 P.M.
1. Pur~ of Improvements
Mr. Davidson Introduced the project and purpose of the hearing.
Principal cost of the Improvanents to each parcel within the
trl butary dral nage area was made avail abl e.
2. ~rlptlon of tllil Prolect
Mr. Rodeberg gave a detail ed presentation of the Improvanents and
def Inltlon of the tributary area. A breakdown of costs was as
follQtls:
Anoka Couniy Share
City of Andover Share
To be Assessed
$97,659.06
$19,875.32
$68,520.6.2
Total Project Cost
$186,055.00
Of the $68,520.62, the Cliy will pay for assessments to a Ciiy-Qtlned lot
and for assessments to lots which were previously assessed. This relates
to an additional $4,824.45 paid by the Cliy. The Cliy share total Is then
$24,699.77, and the tota I proposed to be assessed to benef Ittl ng areas Is
$63,696.17. Percentage-wise, the Cliy and the County are proposed to pay
for approxl matel y 66% of the pro] ect cost.
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Honorable Mayor and CI1y Council
October 20, 1989
Page 2
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3 . ft.Q..j)Q.SSl..d...h.s~.sm,gwj:
Mr. Schrantz Indicated the term of the assessment would be 10
years at an Interest rate of 7.7%. He recommended the rol I be
prepared for Council consl deration November 7, 1989. At the
November 7th meetl ng the Council coul d consl der settl ng the date
for the assessment hearl ng. A hearl ng date of November 29th was
recommended. The assessment cannot be certlf led to the Anoka
Coun1y Auditor for 1990 taxes, sl nce October 10, 1989 was the
final date for certification.
4. BgsI dent Response
Several resl dents I n the area were concerned about the cost of
storm sewer not being Included In prior pending assessments. They
were adv I sed by harie bu II ders I n the area that.211 assessments had
been pa I d. They woul d expect that the developer shoul d be
responsl bl e for all costs of Improvements to urban standards.
The developer of Kensi ngton Estates obj ected to the trunk storm
sewer Improvements bel ng assessed based upon pr I or precedence
along Coun1y Road and MSA street construction projects.
5. ~~ncll Aci19n
After review and dlscusslo~ the Council took action as fol lows:
a. Passed a resolution to confirm the ordering of the
improvement; preparation of plans and specifications;
decl arl ng costs to be assessed; and ordered preparation of
the proposed assessment.
b. The assessment roll shall be subm Itted to the CI1y Council
for consideration at their regular meeting November 7, 1989.
c. The Cliy Attorney shall rev lew the developers agreement for
Kensington Additions 1,2 and 3 to determine If the developer
shall be responsi bl e for any costs Imposed upon lots al ready
sold In the subdivisions.
The hearing was adjourned at approximately 10:00 P.M.
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Office of . 1~!7/:>?9
ANOKA COUNTY SHERIFF'S DEPARTMENT
KENNETH G. WILKINSON - SHERIFF
Courthouse - 325 East Main Street - Anoka, Minnesota 55303
612-421-4760
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October 30, 1989
The Honorable James E. Elling
Mayor
City of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
Dear Mayor Elling:
Pursuant to Andover City Council resolution 160-89, I ordered a
comprehensive investigation of three (3) incidents and a
subsequently reported incident of stray bullet projectiles found
in the Hills of Bunker Lake.
We have concluded the investigation. Two (2) of the incidents were
ruled out as being connected with the Anoka County Range. On the
other two (2), we were unable to rule out the possibility of the
projectiles coming from the Range. (Please refer to the attached
summary of shooting complaints.)
As a result, I recommended to the Anoka County Board of
Commissioners the temporary cessation of weapon firing on the Range
until appropriate safety devices are constructed to preclude
projectiles from escaping.
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Affirmative Action I Equal Opportunity Employer
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Mayor Elling
Page -2-
October 30, 1989
The County Board accepted this recommendation and authorized up to
$10,000 to examine and propose alternative safety devices. I will
be coordinating ~vo1vement in this process which will include both
law enforcement and community input.
Please advise if I can be of further assistance in this matter.
I/Aff~
K. G. wilkinson
Sheriff
KGW/ca1
cc: M. A. Johnson - County Attorney
co~~issioner Erhart
John Carlson - Neighborhood Spokesperson
Chief G. Nelson - Chairman, Education and Training Committee,
Joint Law Enforcement Council
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Mayor Elling
Page -3-
October 30, 1989
SUMMARY OF SHOOTING COMPLAINTS - ANDOVER AREA
Case #88-122377
On 9-11-88, Mr. John Carlson, 13787 Yellow pine Avenue in Andover,
discovered a bullet hole and projectile lodged in his garage wall.
Officers responded and recovered what they believe was .38 caliber
copper jacketed ball type projectile. The date this projectile was
discovered, the Anoka County Range 'was. closed and not in use.
However, investigation revealed that the damage could have occurred
at an earlier date and not discovered until 9-11-88.
On 10-16-89, a meeting was ,conducted with Product Service
Representative Michael Larson of the Federal Cartridge corporation.
Mr. Larson indicated that type of ammunition, being fully jacketed
copper ball type is no longer manufactured for police use.
However, it is still in service in the military.
The bullet hole at the Carlson residence was approximately seven
(7) feet off ground level with a downward angle of 59 to 63
degrees. The projectile had some ricochet type markings on the
slug.
On 10-17-89, the Minnesota Bureau of Apprehension Laboratories sent
two ballistics experts, Jim Lansing and Roger Papke, to the scene
at our request. certain measurements were taken at that time.
Contrary to earlier information to the Sheriff's Office that the
bullet had penetrated the wall, Mr. Lansing determined that the
projectile entered only 0.75 inches. When the bullet came to rest,
the area was elongated, thereby the varying degrees earlier
mentioned. Mr. Lansing used numerous computations through the
ballistics centerJ s. computer and determined it was possible the
projectile could have originated from the Anoka County Range.
Case #89-44040
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On 4-11-89, complainant Ronald J. Clark, 13772 Zilla Street,
Andover was contacted by the Anoka county Sheriff's Department
regarding an incident occurring in early August of 1988.
Information provided was that he was advised by his furnace
installer at his home under construction that his gas meter was
malfunctioning. North Central Gas Company did respond and later
learned that the meter had a hole in the aluminum casing. This
meter is positioned approximately six to eight inches off the
ground on the south side of the residence. Contact was made in
the course of this investigation with the gas repairman who had
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Mayor Elling
Page -4-
October 30, 1989
replaced that meter. This repairman was identified as curtis
Lueck. Mr. Lueck recalled repairing the gas meter in question.
He stated that the meter had an entrance and exit hole of
approximately 3/8 inch diameter. He indicated that the entrance
and exit hole was parallel to the ground with a slight downward
angle. He stated that there was no projectile found inside of the
meter and that he did not observe any projectile laying on the
ground near the residence. subsequently, that proj ecti1e was never
recovered and the meter since has been scraped and it's whereabouts
unknown.
On 10-19-89, investigators made contact with a ballistics expert
from the FBI Headquarters in Quantico, virginia. Mr. William
Vanderpool of the FBI, upon being briefed upon the distance
invo1 ved, and the type of damage sustained to the gas meter,
indicated that the velocity from a handgun would not be powerful
enough to have penetrating damage on the gas meter incident.
Additionally, if a higher power rifle slug had been utilized, the
dOw~ward trajectory needed to clear the obstacles from the Anoka
County Range to the meter would not have carried enough foot pounds
to have made an entrance and exit hole through the metal casing.
Case #89-126861
On 9-13-89 Barbara Rowe, 1219 138th Avenue NW, Andover reported to
Anoka County Sheriff's Office that a spent bullet was found laying
on the garage floor of her residence. This spent bullet was
identified as a .223 caliber. Ms. Rowe was certain that the
projectile entered her garage on that date, due to the fact that
she had swept her garage at approximately 0900 hours.
Investigators interviewed Range Officer Mark Hickey of the Columbia
Heights Police Department who was the range officer on duty at the
Anoka county Range on that date. Officer Hickey stated that during
the week of the shoot, and specifically the date the projectile
was found in Ms. Rowe's garage, no officers brought out any weapons
capable of firing a .223 caliber. In fact, he stated no rifles
were brought out the entire week.
Therefore, we conclude this projectile did not come from the Anoka
County Range.
o
On 10-17-89, a fourth projectile. was turned over to the Anoka
County Sheriff I s Department. This proj ecti1e was subsequently
identified by it's shape and weight as a 9mm caliber. Information
provided was that some neighborhood youths had found this
projectile on the pavement portion in the general vicinity of Mr.
o
o
,
Mayor Elling
Page -5-
October 30, 1989
Carlson's residence. Inspection of this round revealed that it is
not the type~ed by the Anoka County Sheriff's Department in it's
county-wide shoots. This round also bore ricochet marks on it's
copper jacketing. This round may have been utilized by another
agency using the Anoka County Range, but only would have landed in
that area if it had ricocheted off the 20 foot berm on the north
end of the Anoka county Range.
Therefore, we are unable to rule out the possibility that this
projectile came from the Anoka County Range.
o
CITY~ANDOVER
Regular Clty Councll Meetlng - November I, 1989
8:01 P.M. Call to Order
Resident Forum
o
Agenda Approval
Approval of Minutes
Discussion Items
1. Roeger Special Use Permit
2. Amended Special Use Permit/Meadow Creek School
3. Lundby bot Split
4'. Commercial Boulevard Alignment
5. Amended CDBG Grant Agreement
Staff, Committee, Commission
6. Gopher state One Call
7. Bond Defeasance
8. Recycling Report
9. Approve Licenses/Brooks Food Market #54
10. Metes & Bounds Park Dedication
11. Personnel Committee Recommendations
12. Computer Discussion
13. 1990 Auditor Engagement Letter
13a. Receive Union Contract
Non-Discussion Items
14. Accept Easements/Tulip Street
15. Olesen Addition Final Plat
16. Wandersee Addition Final Plat
17. Award Bid/89-22/Wandersee Addition
18. Hidden Creek East 2nd Addn. Final plat
19. Final Payment/Bent Creek Estates
20. Order Assessment Hearing/87-3B, 88-1
21.
22. Approve Plans & Specs/Commercial Park Ponding
23. Request Speed Study/xenia & 157th Area
Approval of Claims
Adjourn
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE November 7. 1989
o
AGENDA SECTION ORIGINATING DEPARTMENT APPRO~OR
NO. AGEND
Approva1 of Minutes Admin. ~!
ITEM
NO.
Approval of Minutes BY: V. Vo1k BY: i
/
The City Council is requested to approve the following minutes:
October 17, 1989 Regular Council Meeting
October 19, 1989 Special Council Meeting
,
COUNCIL ACTION
MOTION BY SECOND BY
TO
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Nnv~mh~r 7, 1QAO
Planning
AGENDA SECTION
NO.
ORIGINATING
ITEM
NO.
1. Roeger Special
Use Permit
BY:
REQUEST
The Andover City Council is asked to review the Special Use
Permit application for a Rule 8 emergency shelter home for
adolescent boys at 14288 NW Round Lake Boulevard.
APPLICABLE ORDINANCES
staff reviewed the request and recommended that the proposal be
defined as a rest home. Ordinance 8 defines a rest home as a
private home for the care of children or the aged or infirm or
place of rest for those suffering bodily disorders. Such a home
does not contain equipment for surgical care or provide for the
treatment of disease or injury, nor does it include maternity
care or care for mental illness or infirmities.
Ordinance 8, Section 7.03 allows rest homes in residential
districts by Special Use Permit.
William Hawkins reviewed the request and concurred that the
request falls under the definition of a Rest Home. (See the
attached opinion)
GENERAL REVIEW
The home, currently owned by Grace and Alvin Fitzpatrick, has
been used as a foster home for nearly four (4) years. Earlier
this year, the home was licensed for up to 10 adolescent boys.
The current proposal would allow up to 10 adolescent boys,
based on the square footage of the living space of the home.
The shelter would serve adolescents that have been neglected,
abused or abandoned by providing a temporary place to stay. The
residents might have committed a status offense, such as, curfew
continued
COUNCIL ACTION
MOTION BY
TO
SECOND BY
;
o
Page Two
Roeger SUP
November 7, 1989
violations or truancy offenses. The shelter would serve
primarily Anoka County but would accept boys from Anoka, Dakota,
Carver, Hennepin, Isanti, Ramsey, Scott, Sherburne, washington
and wright Counties.
A Rule 8 shelter is proposing to increase the current staffing
level to one staff person per 5 boys. The average stay for boys
ranges from 2-3 days up to 30 days.
The applicants have submitted a copy of their Anoka County
funding proposal. In that proposal, they outline the program
objectives and organization/administration policies. Please
refer to attached blue pages.
The home was originally built as a single family residence and
has six (6) bedrooms, two bathrooms, kitchen, dining room, living
room, family room and laundry room. The basement is a walkout
with a large patio area in the backyard. The front yard is small
and screened fairly well from Round Lake Boulevard.
Several shelter homes exist in other communities, including The
Harbor Shelters in both Stillwater and Bloomington and Mission
Creek Shelter in Pine City.
The City has the authority to review Special Use Permit
applications based on the proposed effect on the health, safety,
morals and general welfare of the occupants of the surrounding
lands, existing; and anticipated traffic conditions including
parking facilities on adjacent streets and land; and the effect
on property values and scenic views in the surrounding area; and
the effect of the proposed use on the Comprehensive Plan.
1) The Health, Safety, Morals and General Welfare of the
Occupants of the Surrounding Lands.
The mere existence of a shelter for adolescent boys, in theory,
would not cause conflict with a residential neighborhood. The
proposed use meets the purpose of a residential neighborhood.
However, practical experience has shown that problems can occur
with shelters of this nature. Since June of this year, the
Andover Sheriff's deputy has visited the site eight times. All
calls were reported by the property owners, residents and/or
workers at the shelter.
o
Some concern was raised regarding the types of individuals
staying at the property. One Planning Commission member felt
that sex offenders should not be allowed on the property.
Attorney Hawkins stated that the City has the authority to review
continued
o
Page Three
Roeger SUP
November 7, 1989
the operation and maintenance of the facility and that it would
be difficult to preclude certain types of individuals from the
property. The applicants have stated that sex offenders will be
screened by the County and be deemed safe for interaction
2 Traffic and Parking Conditions
The driveway is greater than 20 feet in width and is used as a
turn around onto Round Lake Boulevard. As Round Lake Boulevard
is extremely busy, I would urge the Planning Commission to
consider some parking restrictions (possibly three vehicles on
the driveway) so as to facilitate easier ingress and egress onto
the property.
The Planning Commission recommended
inspected by the Building Official.
property states that a turn area be
of the driveway.
that the driveway be
Dave has inspected the
constructed on the north side
The proposed use will not add a significant number of vehicles
onto Round Lake Boulevard.
3) Property Values and Scenic views
The proposed use (rest home) is a use allowed by Special Use
Permit only in a residential district and is not a commercial
use. The intent behind allowing rest homes in residential
neighborhoods is to provide a residential setting for special
populations. Clearly the intent is met by the proposal.
The key factor in preventing any devaluation of property is in
maintenance of the property, both interior and exterior. The
home is a brick structure with good screening from Round Lake
Boulevard and surrounding properties. The Planning and zoning
Commission might consider a maintenance agreement that would
place requirements on exterior and interior maintenance of the
home. with proper controls the use should not negatively effect
the surrounding property owners.
Commissioner Ron Ferris and Staff inspected two similar shelters
in Burnsville and Stillwater and found them to be in a good state
of repair. Commissioner vistad attempted to ascertain if there
has been any evidence of property devaluation in the area
surrounding these shelters. No information was available.
4) Effect on the City Comprehensive Plan
o
The Andover Comprehensive Plan does not address this issue. The
Planning Commission recommended that the update of the
Comprehensive plan include direction on these types of requests.
o
Page Four
Roeger SUP
November 7, 1989
CITY COUNCIL OPTIONS OPTIONS:
1. The Andover city Council may approve the Special Use Permit
application of Shannon Roeger for the operation of a rest
home (Rule 8 shelter) on property described as:
The North 100 feet of the South 300 feet of the East 150 feet of
Lot 7 of Auditor's Subdivision 82, Anoka County, Minnesota, said
distances being measured parallel with the South and East lines
of said Lot 7, also including that part of the North 100 feet of
the South 300 feet of the East 150 feet of Government Lot 4,
Section 29, Township 32, Range 24 Anoka County, Minnesota, lying
west of the centerline of Round Lake Boulevard, except that part
platted as Anoka County Highway right-of-way plat, subject to
easements of record.
The City Council may impose restrictions or conditions on the
operation and maintenance of the rest home so as to protect
the health, safety, morals and general welfare of the
community, including, but not limited to:
A. The shelter shall be limited to no more than 10
adolescent boys.
B. The applicant shall provide proof of license with the
State of Minnesota and Anoka County.
C. The Andover Planning and zoning Department shall inspect
the property after six (6) months and then annually to
ensure compliance with all municipal ordinances.
D. The applicant will meet all requirements of the State of
Minnesota Uniform Building Code for ingress and egress,
etc.
E. The applicant will restrict exterior parking of vehicles
to ensure that there is always adequate room to allow
vehicles to turn around and move onto Round Lake
Boulevard.
F. The applicant will install a fence, six feet high,
between the subject property and surrounding homes.
o
2. The Andover City Council may deny the Special Use Permit
application of Shannon Roeger for the operation of a rest
home (Rule 8 shelter) on property described as:
The North 100 feet of the South 300 feet of the East 150 feet of
Lot 7 of Auditor's SubdivisLon 82, Anoka County, Minnesota, said
distances being measured parallel with the South and East lines
of said Lot 7, also including that part of the North 100 feet of
the South 300 feet of the East 150 feet of Government Lot 4,
Section 29, Township 32, Range 24 Anoka County, Minnesota, lying
'west of the centerline of Round Lake Boulevard, except that part
platted as Anoka County Highway right-of-way plat, subject to
easements of record.
o
Page Five
Roeger SUP
November 7, 1989
The City Council finds that the proposal fails to meet the
criteria for Special Use Permits as outlined in Ordinance 8,
Section 5.03, including the effect of the proposal on the
health, safety, morals and general welfare of the community,
traffic or parking conditions, property values and scenic
views and on the Comprehensive Plan.
3. The Andover City Council may table the proposal.
PLANNING COMMISSION RECOMMENDATION:
The Planning and zoning Commission reviewed the request at their
September 12th, October 10th and October 24th meetings. Several
concerns were raised that are addressed by the enclosed
attorney's opinion. A motion was made by Ron Ferris to recommend
approval of the Special Use Permit for Shannon Roeger for the
operation of the Rest Home at her property at 14288 Round Lake
Boulevard. The motion carried 5 yes, 2 no. The two minority
opinions (Vistad, Jovanovich) were based on the fact that they
felt that the home would be detrimental to the welfare of the
neighborhood.
STAFF RECOMMENDATION
staff recommends approval with the restrictions outlined in
Option #1.
o
@
o
CITY of ANDOVER
1685 CROSSTOWN BLVD. N.W.
ANDOVER, MINNESOTA 55304
SUP *
SPECIAL USE PERMIT REQUEST FORM
Property Address
/~~,f'p 1f6L/I'7d Lake.- 8/IJd.
Legal Description of property:
(Fill in whichever is appropriate)
Lot
Block
Addi. tion
plat
Parcel
PIN ~q-3~-';;'1-JI- otJo9
-~
J, 6 me,
+0
70 Ufl'1rade.
Aule,p ~.eno/
complete legal)
Of.,(,-- ~re5enA -POSTe-care..
,
SAell--e.r ~ cob!. "srJtp
(If metes and bounds, attach the
Reason for Request
fL
Section'of Ordinance
Current zoning
11-3
**********************************************************************
Name of Applicant R-roce. Fii-z..fXtn-ick... f.' Shannon,) /Jaeger
Address IIf.).?? /?ound Lcd:.e. 8/vd. J9ndDl.JeJ
, ,,(fri!U;,c.. ri'lzJ2!2/rld ':1'Ql~;'~";'o2..J
Home Phone f/al-(,/91 Business Phone rJknl'Y./J/ Jf'./n'jPf' Y-Cft5-,///6
Signature 0hL2/YlA1/./JL J'f(h*jLA Date ~?,~1P9
**********************************************************************
property Owner (Fee Owner)
(If different from above)
Address
Home phone
Business Phone
Signatur Date
******** . i * ******* * **** ************************************
Attach a scaled drawing of the property and structures affected
showing: scale and north arrow; dimensions of the property and
structures; front, side and rear yard building setbacks; adjacent
streets; and location and use of existing structures within 100 feet.
o The names and addresses of all property owners wi thin 350 feet of the
subject property must also be provided.
Application Fee: $150.00
Date Paid
Receipt it
Filing Fee:
$10.00
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CT-19-89 THU 12:28
P.02
u.w Ol"l"lCts OF
o I!lIfK& and .HawKins
SUI'TE 101
280 COON ""I'IOS IlOULEVA/lO
COON 11...1'105. MINNI:SOT...llll<433
/'HONE ((112) 78+28;8
JOHN .... eUIIKE' .
WILLI"'" G. HAWKINS
October la, 1989
Mr. Jay Blake
Andover City Hall
1685 Crosstown Blvd,
Andover,' MN 55304
Re: Roeger Special Use Permit
Dear Jay:
( I am writing in response to your request for my opinion
codcerning several matters that were arranged by the Planning
Commission during their deliberations on the Roeger Special Use
Permit application. Those items are addressed in your letter of
October 11, 1989.
For your information Minnesota Statute 5462.357, Subd. 8 is the
enabling legislation that deals with the regulations that the
City can impose concerning a licensed residential facility.
Under Subdivision 8 a licensed residential facility serving from
7 to 16 persons shall be considered a permitted multifamily
residential use of property for purposes of zoning. The City
may require a special use permit in order to assure proper
maintenance and operation of a facility, provided that no condi-
tions shall be imposed on the facility which are more restric-
tive than those imposed on other special uses of residential
property in the same zones, unless the additional conditions are
necessary to protect the health and safety of the residents of
the residential facility.
Based upon the information you have provided,' it would be my
opinion that this activity would constitute a "rest home" as
defined in Ordinance 8. This definition includes a private home
for the care of children. It is my understanding that this home
would be available for sheltering of, neglected, abused, or
abandoned juveniles. As such this use would be a special use
under Ordinance 8.
o
Your second quest,ion concerns whether or not this would be
classified as a home occupation. Since the state statute
-T-19-89 THU 12:28
Poet::;;;
Mr. Jay Blake
O October 18, 1989
Page 2
mandates that these are permitted multifamily residential use of
property and can be regulated by special use permit, I do not
believe the City would be able to attempt to designate this as a
home occupation and therefore excluded from th~district.
Further, the City ordinances-clearly allows them as special uses
by permit,
A final question concerns whether the City would have the
ability to prohibit individuals who have a history of sex
offenses. The City does have the authority to impose conditions
that are necessary to ensure proper operation of the facility.
Since a residential treatment center by its nature may deal with
individuals who have a history of sex offenses, . I believe it
would be the burden of the City.to show that proper operation of
a facility of this type should not include these"types of indi-
viduals. You would have to have an independent expert provide
evidence, that in their opinion, this is not a satisfactory
fac~lity for treatment of these types of offenders. In absence
of lthis information I believe it may be difficult to entirely
restrict offenders of this nature.
If you have any further questions, please feel free to contact
me, "
(jn:ereg'
~G. Hawkins
WGH:mk
o
o
o
CITY of ANDOVER
MEMORANDUM
TO:
COPIES TO:
FROM:
DATE:
REFERENCE:
Planning & zoning Commission
Todd J. Haas. Ass't City Engineer
~*'
O,.tnh<>r ?4. 1 qAq
The Planning Department has requested the Andover City
Englheering Department to teview the site distances arid traffic
. Y6lumes' at 14400 Round.Lake Boulevard.
Based on our observation, it appears that sight distances are
adequate in both the north and south direction when exiting this
property. .
Although the sight distance appears adequate, the major concern
appears to be the traffic volume which currently is approximately
16,751 vehicles per day (per Anoka County Highway Department
1989).
-
PURPOSE OF EMERGENCY SHELTERS
o
In our day, we are greatly concerned about every child in society and his need
for proper care. We have the responsibility to see that proper resources are
established and maintained. with our growing child and youth population and
expansion of needs, we find that there are gaps between the service needed
and the variety of resources available to provide the service.
In recent years, in an attempt to meet, diverse needs, new resources for care
have been established. One of these new resources is the Emergency shelter Care.
Emergency Shelters provide a type of care that is not available through
traditional foster families or institutions. Emergency Shelters are not meant
to replace either of these types of care, but present an opportunity to provide
a different aspects of treatment for an adolescents in crisis. Emergency
Shelters can provide adult guidance and professional services to the child
placed out of his own home and yet keep the child in community living. The
facility is community based and the program is community oriented.
The Emergency shelter represents a resource that has tremendous flexibilty in
giving care to children of all ages with Varying needs. Emergency Shelter care
should be used on a selective basis as a placement of choice. It is a distinct
resource in its own right that is apart of a whole broad spectrum of resources
available to children.
ORGANIZATION AND AIMIN1STRATION
The philosophy, purpose and function of the Emergency Shelter shall be clearly
defined in writing and maintained as part of the Emergency Shelter file
in the agency.
1 . PHILOSOPHY, ~URPOSE AND FUNCTION
The objective of Round Lake Shelter, Inc. is to provide a structured,
safe, supportive, environment for adolescents in crisis. We help facilitate
the data gathering process to best bring the crisis to reSOlution.
We help the Social Service Department, Family and all responsible party's
in making the most appropriate referral.
o.
The Philosophy of Round Lake Shelter, Inc. is that there are times when
adolescents need a structured discipline environment to give all party's
a time to evaluate the crisis situation. we believe that giving all
party's time to let the intensity of the situation quiet down, they can
make the most appropriate decision on resolving the crisis; thus
making the applicable referral.
11. WRITTEN DESCRIPTION
The agency shall similarily define, in writing, and file a statement of
the geographic area to be served, ages and kinds of children to be accepted
for care and the specific extent, limitations and scope of service for
'l-lhich the Einergency Shelter is established.
~ A. GEOORAPHIC AREA TO BE SERVED
ANORA
CARVER
DAKCYrA
HENNEPIN
ISANTI
RAMSEY
SCOTT
SHERBURNE
WASHINGTON
WRIGI-IT
~R OTHER SURROUNDING COUNTIES.
1
o
B. CLIENT ADMISSION CRITERIA
1. No client shall be discriminated against in admission,
termination or treatment on the basis of race, creed, color
national origin, sex~al preference, public assistance or
physical handicap. Physically handicapped individuals must
be amPulatory due to the limitations of the house and not
be in need of nursing or hospital care. Individuals with
visual and auditory impairment 1fill be considered for ao-
mission to the extent that such disabilities do not interfere
wit~ the individual's participation in the program.
2.
The client may be a male adolescents between 13 and 17
yea,rs of age.
The client ~y have a diagnosis of chemical dependency/chemical
abuse, emotionally handicapped, or issues relating to the
family and/or school problems.
The client must have a physical assessment within three days
after admission.
3.
4.
5.
The client must be free of any communicable disease.
6.
Appropriate financial arrangements must be made prior to
admission.
No kn01YI1 history of sex offenses - d e (.eA.e J
7.
III . WRI'ITEN AGREEMENT
The agency shall have on file a 1,rritten agreement between itself
and the Emergency Shelter parents. The agreement shall contain
the following i terns: .
a. admis~ions and discharge policy for the residents:
b. the rules, responsibility and authority of the agency and its
personnel and Emergency Shelter parents:
c. the per diem or monthly rate paid to the Einergency Shelter and;
d. the maXimum number of children to be cared for in th Einergency
shelter.
A. ADMISSION POLICIES
1 . AIMISSION ASSESSMENT
Applicants are screened during an intake interview to determine
if they meet the criteria for admission and the likelihood of
of their being able to benefit fram this livin~ situation.
Should the program not meet the needs of an applicant, a
reference to another agency will be made. .
..
o
PROCEDURE:
1. Obtain information from referral source.
2. Conduct an on site interview with the applicant, including,
when possible, the parents and a social worker if county
'placeid.
3. Institute decision of admission or rejection.
t'\::\. \.
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4.. Secure financial arrangements.
5. Notify referral source of decision.
6. Identify other community resources.
2. ORIENTATION
Applicants screened into the Program will undergo an orientation
to assist the client in understanding the purpose of the Program,
rules of tlle house, client responsibilities, client rights.
PBOCEDURE.
1.. - Present house rules and regulations governing participation
in the Program.
2., Obtain signatures on all documents (i. e. Agreement forms,
Confidentiality form, Release of Information, etc. )
3. CLIENT ASSESSMENT
Clients will participate in a meeting with the Director in order
to obtain information from and about the client which will
facilitate the development of the Individual Program Plan.
PROCEDURE:
1. Arrangements will be made for a physical examination, if
none given prior to admission.
2., Obtain chemical dependency history, if applicable.
3. Obtain personal and social history.
4. Obtain psychological history when appropriate.
5. Review discharge summary from referral source.
6. Make observations of client's behaviors inCluding grooming,
self-care, social behavior, communication skills, motivation,
sincerity, awareness of self and others, and beliefs about
self, family and significant others.
B. DISCHARGE POLICIES
1. DISCHARGE PLAN
The purpose of a discharge plan is to ensure that adequate
provisions are made which will enable the discharged clients
to become successfully integrated into the community.
PROCEDURE:
1. To ensure that plans will assist the individual to develop
and maintain open relationships with family members and
significant others.
2. To ensure that the plan will assist the individual to select
an appropriate residential setting if returning to the family
home is not possible.
3. For those who are chemically dependent, to ensure that the
~ plan incorporates the use of community resources designed
to assist individuals to remain chemically fee.
o
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IV. FINANCE PLAN
The agency shall have a sound plan of financing that will give assurance
of sufficient funds to enable it to carry out its defined purposes and
to provide proper care for children.
A. FINANCING/BUSINESS
I . ANNUAL BUIX;ET
2. RECORDS OF INCOHE AND EXPENDITURES
3. FEE POLICIES
4. RECQRDS OF AUDIT
5. NEW PROGRAMS
A. START UP COSTS
To be revie,ved at the fadli ty.
V. BUSINESS MANAGEMENI'
There shall be,a system of business management and staffing to assure
maintenance of complete and accurate accounts. books and records. All
records are subject to review by the Commissioner of Public Welfare.
VI. COORDINATION WITH COMMUNITY SERVICES
The agency shall coordinate its services and program with appropriate
persons, agencies and organizations in the community.
A. COMMUNITY SERVICES
The house will make a concerted effort to involve other agencies
for specific needs of the client. While the client is involved
in the program at Round Lake Shelter, he may attend any outside
support group(s) he is interested in.
In turn, it is the policy of Round Lake Shelter Inc. to provide
services to thecOllIllUI1ity by way of lectures, workshops, consultation
and information to community and civic groups regarding the house
program. family systems and aspects of chemical dependency and/or
emotional handicap(s). Efforts will be made to consult with human
service agencies, chemical dependency programs and mental health
programs to provide them with information regarding the house
services, exchange ideas, develop referral mechanisms and assess
the needs of the community.
B. ROLE AND RESPONSIBILITY OF COMMUNITY AGENCIES
It is the policy of Round Lake Shelter Inc. to provide or make
available all services needed by the proposed client population
on an as needed individual basis.
Proposed services have
outside agencies:
I . SCHOOL
a. Junior High:
already been arranged for the following
Fred MOore Junior High
1523-5th Ave. So.
Anoka, MN' 55303
b. Senior High:
Anoka Senior High
3939-7th Ave. No.
Anoka, MN' 55303
c.
Anoka Vocational Technical Institute
1355 W. Main Street
Anoka, MN' 55303
A list of school support groups will be obtained from the
respective SchOOl Counselors and updated in an as needed
basis.
.
o
Vocational
(j)
-5-
o
Each client at Round Lake Shelter is expected to attend
school on a regular basis. Progress will be monitored by
School Counselor and reported to the Program Director.
2. ,1M, . AL-ANON, ALATEEN, NA
A. It is the policy of Round Lake Shelter to call the Minneapolis
Alcoholics anonymous number (922-0880) for a current
listing of all AA, AL-ANON, ALATEENand NA meetings in the
qrea. The purpose of calling for a current listing is
'that meeting locations, times and dates change frequently.
3. arHER PROFESSIONALS
a. Other professionals, Imown by the Program Director and/or
Counselor(s), will be utilized as referral agencies for
potential clients of Round Lake Shelter Inc.
4. arHER OlJI'SIDE AGENCIES
a. Other outside agencies which may be utilized by the clients
of Round Lake Shelter on an individual basis include work
programs, continuing education, Y.E.S., etc.
b., Other services can be found by consulting the First call
for Help Directory.
The above listing is subject to change and additions will be made as
the needs of the clients and their families broaden.
VII. NEEDS OF CHILDREN
Clothing, personal allowance, spending money and medical expenses for
the children in, the Round Lake Shelter shall be worked out by the
agencies involved.
Basically, all client medical expenses, medications, clothing allowances
and spending money, outside of money earned in the Program, is the
responsibility of the parent(s) and/or county agency, if county placed.
A personal allowance and extra money can be earned by the client on a
weekly basis..
VIII. DISCRIMINATION PROHIBITED
All licensed individuals, agencies or organizations shall operate on a
nondiscriminatory basis, according equal treatment and access to their
services to all persons.
It is the policy of Round Lake Shelter Inc., in recognition of essential
and protected civil rights of all employees and applicants for job
positions and human services provided through this agency's program,
to recruit, hire and promote in all job classifications and Program
components without regard to race, color, creed, religion, age sex,
handicap, marital status, sexual preference, unrelated job disability
or national origin.
o
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srAFF TRAINING POLICIES
1. ORIENTATION
It is the policy of Round Lake Shelter, Inc. that upon employment a
person shall receive a copy of the Personnel Policies from the Director
or designee.
TI1e policies are to be thoroughly read by the new employee and to
designate it has been read, a statement is signed by both the Director
and the nevl employee and retained in the employee file. If there are
any questions regarding the manual they will be addressed before the
signing of the document.
Newly hired employees will be closely assisted by staff members during
the ini tia:l orientation period.
11. IN-SERVICE TRAINING '
It is the policy of RoUnd Lake Shelter, Inc. to provide training and
in-service education opportunities to all staff on an as needed basis
as determined by the Director.
Staff at all ievels are encouraged to actively pursue educational and
training opportunities which will enhance their effectiveness on the
job and/or to prepare them to take advahtage of advancement opportUnities.
A. AREAS TO BE COVERED FOR IN-SERVICE
1. CPR Training
2. Death and Dying
3. Cohesiye Staff Workshop
4. Incest and Physical Abuse
5. How to Intervene with the Parents
6. Mental Health IssueS
7. psychiatric Considerations
8 The Nornal Maturation Process vs Chemical Dependency/Abuse
9. Professional Enabling
10. Grieving Process
11. . Anorexia and Bulemia
12. other
111.
OUTSIDE TRAINING
Although very limited funds are available through the program for
attendance at off site conferences, seminars, workshops or training
sessions, efforts will be made to allow staff a reasonable amount of
time off fr~ duty with pay to attend relevant courses.
ReqUests for approval of education and/or training experiences should
be made to the Director and will be considered on an individual basis.
~
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L:""~'::'''~-.l~':-;,''
CITY of ANDOVER
PLANNING AND ZONING COMMISSION
MEETING MINUTES
OCTOBER 10, 1989
The regularly scheduled meeting of the Andover Planning and zoning Commission
was called to orde~ by Chairman Rebecca Pease at 7:30 P.M. on Ttresday, OctoB~r 10,
1989 at the Andover City Hall Offices, 1685 Crosstown Blvd., Andover, MN.
Commissioners Present: Chairman Pease, Bev Jovanovich, Ron Ferris, Don Spotts,
Gretchen Sabel, Wayne Vistad, Randal Peek
Others Present: Jay Blake, d'Arcy Bosell
Approval. of-Minutes
The. Planning Commission was requested to review minutes qf the 9/26/89 Planning
and Zoning Commission meeting. Bosell noted that page f{ve, paragraph two contains
a typographical error where Section 4.30 was listed as section 4.03. Commissioner
spotts made a motion to approve minutes, second to motion made by Commissioner
Sabel. MOTION passed.
Chairman Pease introduced Mr. Randal Peek as a new member of the Andover Planning
and Zoning Commission.
(. Shannon Roeger, Special Use Permit
Mr. Blake outlined background of request as described in 10/10/89 Request for
Planning Commission Action memo.
The cities of Bloomington, Stillwater and Burnsville were contacted by Mr. Blake
in regard to shelters operating in their communities. All three communities
require special use permits for this type operation.
Mr. Blake visited The Harbor Shelter in Stillwater. He described the location as
a medium density area. The building is a former apartment building five blocks
from downtown Stillwater.
Commissioner Ferris visited a Rule 8 facility that has
since 2/88. Facility formerly was known as Lifecrest.
of 22 residents. Residents are males and females ages
truancy, physical and/or sexual abuse.
operated in Burnsville
This shelter has a capacity
12 - 17 with a history of
Shelter is run for profit.
The city of Burnsville has no recorded complaints against this
averages ten calls to police per month. Mr. Ferris observed a
supervision at shelter. Bed checks are made every 15 minutes.
required to hold a degree in area related to work at shelter.
shelter. Shelter
high level of
Staff members are
Shelter is located in residential area of l~ acre lots.
Shelter is set back
o
cont'd.. .
Planning and Zoning Commission
October 10, 1989 Meeting Minutes
Page Two
o
1,000 feet from road and abuts park. shelter is not visable from meighboring
homes.
Shelter is serviced by county social workers. School district provides on site
teacher.
commissioner Spotts reported on_ information received from Virginia Jackson, DHS.
Ms. Jackson states the recommended number of residents in a Rule 8 shelter is
ten although requirements are based on the physical limitations of property.
property must~eet building codes. There should be living and recreation space
of 35 square feet floor space per child, not including bathrooms, laundry room,
halls, nedrooms, kitchen and furnace room. Dining room should be large enough
to comfortably accomodate all residents, group home parents and guests. Room
shall be cheerful, well ventilated and easily accessible to kitchen. Every sleeping
room for the accomodation of one child shall include 80 square feet of floor
space. Every sleeping room for the accomodation of more than one child shall
contain 60 square feet of floor space per child. Each child shall have an individual
bed and individual beds shall be at least three feet apart. No sleeping room shall
accomodate more than four children. There must be one ~oil~t for every five
shildren and tub or shower fi:)r every five children. Grouphbme parent:;,>' ,shall have
separate sleeptng quarter~_but be near enough to provide proper supervision.
Mr. Ferris questioned how strictly state regulations are enforced based on his
observation of Burnsville Shelter. Ferris stated any motion to approve permit
would be contingent on Shelter obtaining necessary state permits.
Ferris asked what procedure (in regard to existing ordinance) should have been
( followed when home went from four to ten residents.
Blake explained that city ordinance allows a group of not more than five unrelated
individuals to reside in a residential home. When more than five unrelated
individuals live in a single family home a special use permit is required by the
City of Andover.
Ms. Bosell reported that in 1986 an inquiry was received by city from Shannon Roeger
to conduct a Rule 5 Shelter. In 10/87 Anoka County inquired if Andover allowed
a single family residential home to operate a Rule 5 Shelter. It was the response
of the building inspector and City Clerk that shelter did not require a conditional
use permit but was required to meet building code. Ms. Bosell stated applicant
has been in contact with city and attempted to comply with city ordinance.
Commissioner Vistad noted this operation seems to be a fairly high intense
commercial enterprise in a residential neighborhood.
Commissioner Ferris asked if Rule 8 has been amended since 1986. Bosell replied
the Rule is basically intact as it relates to this issue.
Applicants were present with their attorney, Mary Morin, to discuss permit with
commission.
cont I d...
o
Planning and zoning Commission
October 10, 1989 Meeting Minutes
Page Three
o
Ms. Morin stated MN Statute 245A.ll Subdivision 2 states a city cannot require
special Use Permit for six or fewer residents of a foster home. Also,
MN Statute 245A.04 says DHS is required to give notice to city if Special Use
Permit is to be required.
Bosell stated City of Andover received notice 1/30/89 by DHS in regard to Roeger
request. City responded to DHS that according to local ordinance a Special Use
Permit would be required.
Ms. Morin stated that ~~ Statute 462.357 Subdivision 7 & 8, and MN Sta~te 245A7rl
Subdivisions 1, 2 & 3 are applicable to issue before commission.
Mr. Vistad was unable to make a report on effect of shelter on neighboring
property values as no area shelters operate in a similar residential area.
Commissioner Spotts asked if a group parent would be in home 24 hours a day.
Roeger stated a staff member would always be on premises.
spotts asked what would be the highest number of residents., Roeger replied
ten boys would be the maximum.
spotts asked what has been the average length of stay. Fitzpatrick replied the
average stay is less than 30 days.
Sabel asked if staff or group parent would be actually residing in home. It was
determined that staff would always be present, but that no staff member/group parent
would be living in home.
I
\
Vis tad stated county officials relayed that home can exclude sex offenders but
according to application this is not the intent of proposed shelter. Further,
Mr. Vistad feels that since very few metro area homes take in sex offenders, Andover
shelter would become high area for sex offenders.
Roeger replied that the county governs number of sex offenders in home and that
offender must be evaluated and thought to not be a threat to community.
Commissioner Sabel noted that #7 under Client Admission Criteria of Round Lake
Shelter Mission Statement states client shall have no known history of sex
offenses.
Roeger replied that admission criteria submitted is two years old and has since
been changed.
Ms. Morin cited two similar cases recently taken into court:
Northwest Residents Inc. Vs. City of Brooklyn Center
(352 Northwestern Reporter, 2nd Series, Page 764)
and
Horbal Vs. City of Ham Lake
(393 Northwestern Reporter, 2nd Series, Page 5)
,0
cont'd.. .
Planning and zoning Commission
October 10, 1989 Meeting Minutes
Page Four
o
Commissioner Ferris stated he remains highly concerned because of previous public
input including complaints of neighbor children being harassed, lack of supervision
in home, syringes found on lawy, incidents involving snowballs thrown at cars
traveling on Round Lake Blvd.
Chairman Pease reopened the Public Hearing.
Wayne Ness, 14268 NW Round Lake Blvd., reiterated his comments of previous
Public Hearing as contained in Planning and Zoning Commission Meeting Minutes of
9/12/89. ~Ness stated an entire summer passed where his children would not
play outdoors due to harassment from boys in foster home. His problems with foster
home have diminished since he erected a fence between properties. Recent problems
include a boy from foster home hiding in 14r. Ness' yard this summer. Mr. Ness
has not observed adult supervision on premises.
Mrs. Ness stated she is fearful of boys from foster home. Because a fence has
been erected and she can no longer observe foster home does not mean activities
have changed at home.
Commissioner Spotts asked (in reference to restrictions proposed by city staff)
if zoning violations have occured at foster home. Blake replied zoning violations
have not been reported; restrictions proposed to ensure compliance with zoning
Ordinance.
Mr. spotts asked Roeger if she had any concerns regarding proposed restrictions.
(
i
Ms. Morin asked that Restriction B omit county license requirement. Bosell asked
Roeger to provide letter from county acknowledging that county licensing not
required.
Ms. Morin noted that Restriction E is unduly restrictive.
commissioner Vistad wants review by City Attorney. He feels home is not being
asked to comply with Home Occupation rules although in case of cars on drive the
impact to neighbors is the same.
Commission agreed to strike Restriction E from proposed restrictions.
Ms. Morin questioned Restriction G. Mr. Blake explained that pine trees would
provide a year round screen. Fencing area would be another option.
Commissioner Peek asked if Special Use Permit is transferable. Bosell stated
the Special Use Permit is to. the property.
Bosell recommended Restriction H be deleted because there are no violations on
record and seven days is more restrictive than current ordinance.
Commissioner Sabel wants a copy of current admission requirements and policies.
Sabel suggests Restriction F not be striken but instead be amended to require
adequate turn around space. Sabel stressed that steps must be taken to foster
better communication with neighbors.
o
spotts made a motion to close the Public Hearing. Second to motion was made
by Ferris. All commissioners agreed to motion; Public Hearing closed.
cont'd...
Planning and Zoning Commission
October 10, 1989 Meeting Minutes
Page Five
o
commissioner Jovanovich asked why so many counties are included in home. Roeger
replied that state licensing opens home to all counties in state.
Commissioner Vistad wants opinion from City Attorney as to whether city can restrict
home from serving residents with sex offenses. Ferris asked that City Attorney
also verify that a group home is technically a rest home and not a home occupation,
as defined in CityOrdinance.
Applicants agreed to submit updated version of "Purpose of Emergency Shelters."
MOTION made by Ron Ferris to table discussion on Reoger Special Use Permit
Application to 10/24/89 pending City Attorney opinion on:
1) restrictions as to potential omission of sex offenders within group home
2) agreement that this concurs with rest home under existing Ordinance
3) is not found to be a home occupation
4) receipt of updated "Purpose of Emergency Shelters"
All information is to be available to commission by 10/24/89. Second to motion
by Wayne Vistad. Commissioners polled, all favor,motion; discussion tabled
to 10/24/89 Planning and Zoning Commission meeting.
Commissioner Vis tad left meeting at conclusion of Roeger Special Use Permit
discussion.
Home and Business Alarm System Ordinance
Brad Campbell was present to address issues regarding Police Department response
to home and/or business alarm systems. Out of the last 307 alarm calls only
three were actually burglaries and in only one case was the burglar apprehended.
Homeowner or alarm company cancelled 41 of the 307 calls.
Campbell was asked his opinion on city adopting an alarm system ordinance.
Campbell replied he can neither recommend nor disuade such an ordinance.
Commissioner Ferris asked if deputy response time is affected when call is for
address that frequently has false alarms. Campbell answered response time should
not be affected. There is a danger of responding officer and/or neighbors to
become complacent when false alarms routinely occur at an address.
Campbell believes the
of systems installed.
should city decide to
increase in false alarms is due to the increase in number
His office will assist City of Andover by offering suggestions,
create ordinance.
Ferris ~sked what expense is involved in responding to a false alarm. Campbell
stated time involved (15 minutes each for two officers), use of squad, gas, etc.
woul~ be factors in determining cost. A rough estimate might be $25.00 per call
to false alarm. He added that community is also losing patrol time when officers
respond to false alarms.
o
cont'd.. .
o
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (612) 755-5100
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
The Planning and zoning Commission of the City of Andover will
hold a public hearing at 7:30 p.m., or as soon thereafter as can
be heard, on Tuesday, September 12, 1989 at the Andover City Hall,
1685 Crosstown Blvd. NW, Andover, MN to review the Special Use
permi t application of Shannon Roeger to allow the operation of a
Rule 8FosterHo~e on property desctibed as:
The North 100 feet of the South 300 feet of the East 150 feet of
Lot 7 of Auditor's Subdivision 82, Aoka County, Minnesota, said
distances being measured parallel with the South and East lines of
said Lot 7, also including that part of the North 100 feet of the
South 300 feet of the East 150 feet of Government Lot 4, Section
29, Township 32, Range 24 Anoka County, Minnesota, lying west of
the centerline of Round Lake Boulevaid, except part platted as
Anoka County Highway right-of-way plat, subject to easements of
record.
(Approximate Property Address: 14288 Round Lake Boulevard.)
Written and verbal comments will be received at that time and
location.
U~i#
Victoria Volk, c~ty Clerk
o
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R -89
A RESOLUTION APPROVING THE SPECIAL USE PERMIT REQUEST OF SHANNON
ROEGER FOR THE OPERATION OF A REST HOME (RULE 8 SHELTER), PER
ORDINANCE 8, SECTION 7.03 ON THE PROPERTY DESCRIBED AS: THE NORTH
100 FEET OF THE SOUTH 100 FEET OF THE EAST 150 FEET OF LOT 7,
AUDITOR'S SUBDIVISION, ANOKA COUNTY, MINNESOTA, SAID DISTANCES
BEING MEASURED PARALLEL WITH THE SOUTH AND EAST LINES OF SAID LOT
7, ALSO INCLUDING THAT PART OF THE NORTH 100 FEET OF THE SOUTH 300
FEET OF THE EAST 150 FEET OF GOVERNMENT LOT 4, SECTION 29,
TOWNSHIP 32, RANGE 24, ANOKA COUNTY, MINNESOTA, LYING WEST OF THE
CENTERLINE OF ROUND LAKE BOULEVARD, EXCEPT THAT PART PLATTED AS
ANOKA COUNTY HIGHWAY RIGHT-OF-WAY PLAT, SUBJECT TO EASEMENTS OF
RECORD.
WHEREAS, Shannon Roeger has submitted an application for a
Special Use Permit for a rest home (Rule 8 Shelter) in an R-3
residential district, and
WHEREAS, The Andover Planning and zoning Commission reviewed
the Special Use Permit application at their September 12, 1989,
October 10, 1989 and October 24, 1989 meetings, and
WHEREAS, A public hearing was held and several negative
comments were received regarding the conduct of the children at
this location; however the incidents in question had occurred more
than two years ago, prior to the construction of a fence on the
neighboring property, and
WHEREAS, The request will not have a significant negative
impact on the health, safety, morals and general welfare of the
community, and
WHEREAS, the request will not have a significant negative
impact on traffic or parking conditions, and
WHEREAS, the request will not have a significant negative
impact on property values and scenic views, and
WHEREAS, the request will not have a significant negative
impact on the Comprehensive Plan, and
o
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City
of Andover approves the Special Use Permit request of Shannon
Roeger for the operation of a rest home (Rule 8 shelter for
teenage boys), per Ordinance 8, Section 7.03 on the above
described property (address 14288 NW Round Lake Boulevard),
subject to the following conditions or restrictions:
A. The shelter shall be limited to no more than 10
adolescent boys, per the rule 8 shelter requirements of
the State of Minnesota.
o
B. The applicant shall provide proof of license with the
state of Minnesota and Anoka County.
C. The Andover Planning and Zoning Department shall inspect
the property after six (6) months and then annually to
ensure compliance with all municipal ordinances.
D. The applicant will meet all requirements of the state of
Minnesota Uniform Building Code for ingress and egress,
etc.
E. The applicant will construct a fence along the rear yard
line of the property and will keep the fence in a proper
state of repair at all times.
Adopted by the City Council of the City of Andover this th
day of November, 1989.
CITY OF ANDOVER
James E. Elling, Mayor
ATTEST:
Victoria volk, City Clerk
o
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
November 7, 1989
AGENDA SECTION
NO. Discussion Items
.,
ITEM Meadow Creek School,
NO. Amended SUP
DATE
ORIGINATING DEPARTMENT
Planning 1 ~
Cki
BY: Jay Blake ~ Ci ty planner
REQUEST
AP~~V~..FOR
AG\A I
'-I
BY: I
/
The Andover city Council is asked to review the Amended Special
Use Permit request of the Meadow Creek School to allow the
expansion of the enrollment of the school from 445 to 650 over the
next 5 years.
APPLICABLE ORDINANCES
Ordinance 8, Section 7.03 allows the operation of churches and
related accessory structures and uses.
In 1977, the School received a Special Use Permit to increase
enrollment to include secondary education. In 1980 the number of
students was increased from approximately 200 to 300 students.
The Meadow Creek School received a Special Use Permit i~ 1984 to
allow for the expansion of the enrollment from 320 in 1984 to 445
in 1988-89.
PLANNING REVIEW
The School plans to add a section (twenty-five students) for the
next four years and also a larger increase if a capital building
program is approved and completed. The subsequent increases in
enrollment would bring the school to 650 students by 1994.
The existing building has the capacity to increase two additional
sections (one each in the 1989-90 and 1990-91 school years). Upon
completion of the new church sanctuary, additional space will be
available for classrooms and offices for the 1991-92 and 1992-93
school years.
COUNCIL ACTION
o
MOTION BY
TO
SECOND BY
o
Page 2
Meadow Creek School SUP
November 7, 1989
The School Board is planning a capital improvements project for
additional classroom space and a new gymnasium. Completion of
this project would make adequate space available for the expansion
to 650 students.
The City has the authority to review Special Use Permit
Applications based on the proposed effect on the health, safety,
and general welfare of the occupants of surrounding lands;
existing and anticipated traffic and parking conditions; the
effect on property values and scenic views; and the effect'on the
City's Comprehensive Plan.
The Effect on the Health, safet3' Morals and General Welfare
of the Occupants of the Surroun ing Lands.
The expansion of a private school will not have a significant
negative effect on the health, safety,morals and general welfare
of the community.
1)
2) The Effect on Existing and Anticipated Traffic and Parking
Conditions.
During the consideration of the last Special Use Permit request by
the Meadow Creek Church, the City required that the western exit
be realigned with Jonquil street NW. This will help to reduce the
problem with congestion in the area. Parking requirements will be
met as part of the church expansion.
3) The Effect on Property values and Scenic Views.
The proposal will not have a detrimental effect on property values
or scenic views in the area.
4) The Effect on the Comprehensive Plan.
The proposal will not have a detrimental effect on the City's
Comprehensive Plan and Development Framework. In the future, the
Planning Commission should consider expansion of churches, schools
and other public or semi-public operation when formulating goals
and policies for the City.
CITY COUNCIL OPTIONS:
o
A. The Andover City Council may approve the Special Use Permit
requested by The Meadow Creek School to allow for the
expansion of school enrollment from 445 to 650 over the next
five (5) years on property described as:
o
Page 3
Meadow Creek School SUP
November 7, 1989
The south 1316.20 feet, measured at right angles to the south
line, of that part of the southwest 1/4 of the northwest 1/4 as
measured at right angles to the east line thereof, in Section 33,
Township 32, Range 24, Anoka County, Minnesota, except the south
360 feet of the west 240 feet as measured at right angles to the
south and west lines thereof.
The Council finds that the proposal meets the minimum criteria
established in Ordinance 8, Section 5.03 for granting Special
Use Permits, including: no significant detrimental effect on
the health, safety, morals and general welfare of the
community; traffic and parking conditions; property values and
scenic views; and the Comprehensive Plan.
The City may place reasonable restrictions on the proposal
including but not limited to:
1. The Meadow Creek School will pay appropriate Sewer and
Water user fees based on total school enrollment.
2. The permit will be reviewed annually to ensure compliance
with all City Ordinances.
B. The Andover City Council may deny the Special Use Permit
requested by The Meadow Creek School to allow for the
expansion of school enrollment from 445 to 650 over the next
five (5) years on property described as:
The south 1316.20 feet, measured at right angles to the south
line, of that part of the southwest 1/4 of the northwest 1/4 as
measured at right angles to the east line thereof, in Section 33,
Township 32, Range 24, Anoka County, Minnesota, except the south
360 feet of the west 240 feet as measured at right angles to the
south and west lines thereof.
The Planning Commission finds that the proposal does not the
minimum criteria established in Ordinance 8, Section 5.03 for
granting Special Use Permits, including: a significant
detrimental effect on the health, safety, morals and general
welfare of the community; traffic and parking conditions;
property values and scenic views; and the Comprehensive Plan.
C. The Andover City Council may table the item.
o
o
o
Page 4
Meadow Creek School SUP
November 7, 1989
PLANNING COMMISSION RECOMMENDATION:
The Planning Commission reviewed the request at their October 24,
1989 meeting. A public hearing was held and no opposition was
heard. The Commission unanimously recommended approval of the
request with the above restrictions.
STAFF RECOMMENDATION
staff recommends option #1
Fi
@ CITY of ANDOVER sup .
t'\. 1685 CROSSTOWN BLVD. N.W.
ANDOVER. MINNESOTA 55304
~;/mt!/?dtd
(V . SPECIAL USE PERMIT REQUEST FORM
property Add"ress ~A.~u..J Cv-ee.t. Scl.oo C
Legal Description of property: '3>0'31 tv.1)) 1 8UN}::.esrLp..~ LSL.u-D
(Fi11 in whichever ~s appropriate)
Lot
Block
Addition
plat
parcel
PIN
(If metes and bounds, attach the complete legal)
Reason for Request Fvl\-TiM-e.. S~l G"-lro(\Vr\..~'t ~ 41::.7)10
C9 f;'D
a
Section of Ordinance
Current zoning
'Q.-l
**********************************************************************
Address
Name of Applicant Vllt-J J'ac.obc'\cu
I
I ~2b UN\ \leJl;i-r-t -k~
Home 'hone ~~~
Signature _ _ _
Business Phone
<[. (1/ -~I '2)
Date IO'-~-l5S
**********************************************************************
property Owner (Fee Owner)
(If different from above)
Address
~/rt
Business Phone
Home phone
signature
Date
**********************************************************************
Attach a scaled drawing of the property and structures affected
showing: scale and north arrow; dimensions of the property and
structures; front, side and rear yard building setbacks; adjacent
streets; and location and use of existing structures within 100 feet.
O. '.'Th~na~e s~~and-'adcfress'e.'.'. S;~;() ()i'liT~~f~~p~ r'ty:Q. ~e r s'~~ithi~ ,35 O-'~f~-e't of;'. the7
.oJ; ii1jJeCf~.p r"Opeaymlistq.afSB''''''be''~p rovi aed. =";
.'. ~'.... '_..;..; '''' _,', ',:._o.~:'" . 0' . ' 0
Application Fee: $150.00
m.;.ndLd dO, -
. Filing Fee: $10.00
Date Paid /1)--rH:;--8q Receipt # 3~.5-1&
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (612) 755-5100
CITY OF ANDOVER
COUNTY OF ANORA
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
The Planning and zoning Commission of the City of Andover will
hold a public hearing at 7:30 p.m., or as soon thereafter as can
be heard, on Tuesday, October 24, 1989 at the Andover City Hall,
1685 Crosstown Boulevard NW, Andover, MN to hear the request of
the Meadow Creek Church for an Amended Special Use Permit to
expand the Christian School, from 450 to 650 students, at the
property described below:
The south 1316.20 feet, measured at right angles to the south
line, of that part of the southwest 1/4 of the northwest 1/4 as
measured at right angles to the east line thereof, Section 33,
Township 32, Range 24, Anoka County, Minnesota, except the south
360 feet of the west 240 feet as measured at right angles to the
south and west lines thereof.
(Property address: 3037 NW Bunker Lake Boulevard)
Written and verbal comments will be received at that time and
location.
'/~.~ iA
Victorla Vol - City Clerk
1.0
,;
MCLaughlin
159 Bu~ker Lake Blvd
ndover, MN 55304
Paul Redhead
3160 Bunker Lake Blvd
Andover, MN 55304
~as Rooney
1 Bunker Lake Blvd
ndover, MN 55304
Floyd Rooney
3124 Bunker Lake Blvd
Andover, MN 55304
teven Serreyn
3060 Bunker Lake Blvd
ndover, MN 55304
Melvin Maki
3048 Bunker Lake Blvd
Andover, MN 55304
on Swartzenduber
3024 Bunker Lake Blvd
ndover, MN 55304
Gerald C1earence
13634 Heather St
Andover, MN 55304
onald Novak
13632 Jonquil st
ndover, MN 55304
Keith King
3143 - 136th Avenue
Andover, MN 55304
Anoka-Hennepin School #11
11299 Hanson Blvd
Coon Rapids, MN 55433
ichael Phillippi
31/\- 136th Avenue
n...:~er, MN 55304
o
Stephen Ghizoni
3148 Bunker Lake Blvd
Andover, MN 55304
Joseph Theroux
3112 Bunker Lake Blvd
Andover, MN 55304
Keith Mundinger
3038 Bunker Lake Blvd
Andover, MN 55304
Michael Koss
13641 Jonquil st
Andover, MN 55304
William Young
3149 - 136th Avenue
Andover, MN 55304
woodland Development
830 W. Main st
Anoka, MN 55303
fT - - ------
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
o
RES. NO.
A RESOLUTION APPROVING THE AMENDED SPECIAL USE PERMIT REQUEST OF
THE MEADOW CREEK SCHOOL TO ALLOW AN INCREASE IN ENROLLMENT FROM
450 - 650 STUDENTS ON PROPERTY DESCRIBED AS: THE SOUTH 1316.2
FEET, MEASURED AT RIGHT ANGLES TO THE SOUTH LINE, OF THAT PART OF
THE SOUTHWEST 1/4 OF THE NORTHWEST 1/4 AS MEASURED AT RIGHT
ANGLES TO THE EAST LINE THEREOF, SECTION 33, TOWNSHIP 32, RANGE
24, ANOKA COUNTY, MINNESOTA, EXCEPT THE SOUTH 360 FEET OF THE
WEST 240 FEET AS MEASURED AT RIGHT ANGLES TO THE SOUTH AND WEST
LINES THEREOF.
WHEREAS, the Meadow Creek School has applied for an amended
Special Use Permit to increase school enrollment from 450 - 650
students on the above described property, per Ordinance 8,
. Section 7.03; and
WHEREAS, the Andover Planning and Zoning Commission reviewed
the request and held a public hearing at their October 24, 1989
meeting, and no public opposition was heard; and
WHEREAS, the City Council found that the request will not
have a significant detrimental effect on the health, safety,
morals and general welfare of the community; and
WHEREAS, the Council found that the request will not have a
significant negative effect on property values or scenic views in
the area; and
WHEREAS, the Council found that the request will not have a
significant negative effect on the Comprehensive Plan.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the
City of Andover approves the amended Special Use Permit request
of the Meadow Creek School for the proposed enrollment increase
from 450 - 650 students on the above described property.
The City Council has agreed to the following conditions for the
permit:
1. The Meadow Creek School will pay appropriate sewer and
water user fees based on total school enrollment.
2. The Special Use Permit will be reviewed annually to
ensure compliance with all City Ordinances.
Adopted by the City Council of the City of Andover this 7th day
of November, 1989.
CITY OF ANDOVER
o
James E. Elling - Mayor
ATTEST:
Victoria Volk - City Clerk
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
7 November 1989
AGENDA SECTION
NO. Discussion Items
DATE
ORIGINATING DEPARTMENT
APPROVED FOR
AGENDA
ITEM
NO.
Zoning/Planning ~~y\
3. 17762 Round Lake .l~ I
Boulevard (Lundby) BY: d' Arcy Bosell ~ J
In Re: 1.77b~ NW Round Lake Boulevard (Lundby)
Lot Split Request
BY:
The Planning & Zoning Commission at their regular meeting on
October 24, 1989, considered the Lot Split Request of Larry and
Catherine Lunday on property located at approximately 17762 NW
Round Lake Boulevard. The request, as presented, meets the
criteria of Ordinance No. 40 and is subject to park dedication
fees.
As the matter was discussed at the Planning & zoning Commission
meeting, there evolved a concern raised by Todd Haas, Assistant
City Engineer, about the future of the area and the possible
extension of 178th Avenue, the connection of Orchid Street and/or
the extension and construction of 179th Avenue. There were many
issues raised by both the Commission and the applicants.
Attached to this recommendation please find several drawings
which depict some of the options as seen by the Engineering and
Planning staff (Options No.1 and No.2).
Also attached please find a proposal which reflects the criteria
set out in Ordinance No.8, Section 4.04 which deals with
existing lots of record ... (Option No.3).
When all is said and done, the Lundby's would prefer the Lot
Split as proposed and depicted on the drawing prepared for that
configuration.
The recommendation of the Planning & zoning Commission is
paraphrased below (the meeting minutes are not available at the
time of the preparation of the packet materials) and comes to the
City Council with a recommendation to deny by failure of the
vote.
COUNCIL ACTION
MOTION BY
o TO
SECOND BY
o
Page Two
In Re: 17762 NW Round Lake Boulevard (Lundby)
Lot Split Request
(Vistad/Sabel) Recommend approval of the lot split request at
17762 NW Round Lake Boulevard to subdivide a 2 1/2 a. parcel to
the north requested by Larry E. and Catherine A. Lundby on the
property described as "that part of the East 660 feet of the
Southeast quarter of the Northeast quarter of Section 5, Township
32, Range 24, Anoka County, Minnesota, lying South of the North
110 feet thereof and lying North of the South 560 feet of said
Southeast quarter of Northeast quarter, and, The North 110 feet
of the Southeast quarter of the Northeast quarter of Section 5,
Township 32, Range 24, Anoka County, Minnesota, except the North
29.7 feet as measured along the East and West lines of said
Southeast quarter of Northeast quarter" creating Tract C with
350' of frontage on Round Lake Boulevard and 312' of depth. (See
attached survey.) A public hearing was held and there was no
opposition; the request meets the requirements of Ordinance No.
40 in that each parcel meets the zoning district requirements as
to lot width and depth; the request does not violate the spirit
and intent of the Comprehensive Plan; and the request is subject
to park dedication fees. Motion failed on 3 yes/4 no votes.
The reasons for denial were that the request does not allow for
the extension of 178th Lane to the east to connect to Round Lake
Boulevard and inhibits orderly extension of streets in the area
to allow for another point of access to the properties
immediately to the west of this property; that the extension of
178th Lane would allow for safer traffic flow along Round Lake
Boulevard and disburse the need for stacking of cars waiting to
turn onto 175th Lane and then proceed to the east and north; and
that the opportunity for extension of 178th Lane should be
considered prior to any additional construction as it is more
difficult to accomplish this extension once homes are constructed
on the property.
Also discussed was the connection between Orchid Street across
the Visneski property and that at such time as this property is
further developed, that connection be accomplished.
o
Planning and Zoning Com mission
October 24, 1989 Meeting Minutes
Page Five
Motion will be forwarded to City Council for discussion during 11/07/89 meeting.
o
Commissioner Ferris requested City Building Inspector visit property before
11/07/89 City Council meeting.
In conclusion, Commissioner Ferris suggested applicants attempt to establish/
maintain rapport with neighbors.
~
Lundbv Lot Split Reauest
d'Arcy Bosell presented request as outlined in 10/24/89 Request for Planning
Commission Action memo. Ms. Bosell noted that Paragraph four of request should
read Ordinance 40, not Ordinance 4.
The applicants, Mr. and Mrs. Lundby, were present during discussion.
Commissioner Vistad stated that constructing a road will put unnecessary expense
on applicants.
Commissioner Ferris stated a road will be necessary to accomodate emergency
vehicles and as an emergency exit.
,
MrS. LundbY stated emergency access is adequate.
Mr. Blake explained that road would not be constructed until development is
platted.
commissioner Sabel asked why map shows a 7S' wide lot. Mr. Lundby explained his
parents owned property for many years. They sold strip of land to neighbor who
built closer to lot line than "comfortable."
Mrs. Lundby said construction of road will leave them with a small unusable portion
of lar..d.
Bosell said steps would be taken to have that piece of land become a buildable lot.
Mrs. Lundby stated the additional traffic a road would bring will cause a hardship
to Mr. and Mrs. Lundby.
Mr. Ferris noted the amount of traffic that turns off County Road 9 onto l7Sth
is also a dangerous situation.
Mr. Ferris asked if proposed l78th extension has to be aligned. If street is
jogged the small lot could be eliminated.
Commissioner Spotts asked the approximate cost of extending l78th to Round La~e
Blvd.
Mr. Blake stated apprax4-"'te cost to prcperty owner is $25.00/foot. LunCby's own
property on both sides of proposed road so cost will be approximately $SO.OO/foot.
commissioner Peek asked if subdividing can be done to comply with existing
ordinance. Bosell stated it can.
o
cont I d. . .
Planning and zoning Commission
October 24, 1989 Meeting Minutes
Page six
o
Mrs. Lundby stated if road is required through she and her husband will not
subdivide property. Mrs. Lundby reiterated that road would create a hazard.
Property has many pine trees and traffic would increase likelihood of fire
(careless smokers, etc.)
Commissioner Vistad believes proposal is an improvement because it brings more
of land into compliance in regard to minimum frontage, lot sizes, etc.
Commissioner Vistad made a MOTION to open the Public Hearing. Second to motion
by Gretchen Sabel. There were no resident comments.
MOTION made by Vis tad a~d seconded by Jovanovich to close Public Hearing.
Mr. Blake noted there is not a concept plan for this part of city.
.commissioner Vistad stated it is most important to avoid more entrances onto
Round Lake Blvd.
Ms ... Bosell recommends planning and zoning Commission follow Saarenpaa Lot
.split,' or accept this lot split .as request~d..:
commissioner Ferris believes now is the time to set aside easement.
Bosell.also noted this request is subject to Park Dedication Fee.
Mr. Spotts asked the Lundby's what their feelings are regarding easement, road,
etc.
Mr. and Mrs. Lundby stated they will not follow through with lot split if
road or easement is required.
commissioner vistad made a MOTION that the Andover Planning and Zoning Commission
re~~~d to 'the l1-=.dove.r City Cou...~ci1. approval of t...~e lot split request at
~7762 Round Lake Blvd., N.W. to divide off 2~ acre tract parcel to the north
by Larry E. and Catherine A. Lundby, legal description as attached, including
scale drawings and proposed land survey. Request is to create Trace C - 350 feet
frontage on Round Lake Blvd. and 312 feet deep; create Tract B - 300.7S feet on
Round Lake Blvd., additional infor:na.tion on survey. A Public Hearing was held,
there were no objections. Plat does comply with requirements of Ordinance 40.
Parcels .meet requirements of zoning district and meet minimum lot depth and
width, and do not violate intent of Comprehensive Plan. Subject to Park
Dedication fee.
Second to motion by Gretchen Sabel.
Commissioners were polled for their vote on motion as follows:
Oppose
Vis-=ad
Ferris
Peek
Jovanovich
Favor
Sabel
Spotts
Pease
o
Mr. Vistad stated for proper planning, l78th Lane should be planned for a
cont'd...
planning and zoning commission
October 24, 1989 Meeting Minutes
Page Seven
o
66 foot easement for future emergency vehicle and regular transportation into
area west of property. Current request as proposed does not plan for future
expansion.
Mr. Ferris noted that expansion of 178th Lane would lessen congestion at 175th.
Ms. Sabel stated connecting Orchid through Vine ski property would address
traffic concerns. If l78th is run out to Round Lake Blvd., a problem will
occur when 179th comes in from the east. These two streets would be "off"
one block.
Chairman Pease stated the application does meet Ordinance 40 and there is no
direction or concept for this portion of Andover.
This item will be presented to Andover City Council at their 11/07/89 meeting.
Public Hearing, Meadow Creek School Amended Special Use Permit
The Andover Planning and Zoning commission was asked to review the Amended
Special Use Permit re~~est of the Meadow Creek School to allow the exp~~sion
of the enrollment of the school from 44S to 6S0 over the next 5 years.
Mr. Don Jacobson was present to represent Meadow Creek School at meeting.
The city staff recommendation is to approve with restrictions the request
for Amended Special Use Permit.
Mr. Jacobson stated the school will maintain firm policy of no more than
25 children per class room. The request for enrollment of 6S0 students is
based on reasonable projections made by school.
MOTION made by Ron Ferris to open Public Hearing. Second to motion by
Commissioner Vistad. No resident comments were made.
MOTION made by Ron Ferris to close Public Hearing. Second to motion by
Wayne Vistad. Public HeCU"i..~g closed.
MOTION made by Bev Jovanovich that the Andover Planning and Zoning Commission
recommend to the Andover City Council approval of the Special Use Permit
for Meadow Creek School to increase full time student enrollment from 4S0 to
6S0 students. The proposal meets the minimum criteria established in
Ordinance 8, Section 5.03 for granting Special Use Permits. Proposal is not
detrimental to the health, safety, and general welfare of the occupants of
su==ou.,~i..."'lg lands, exis"ti.."'lg and. anti......;patec. traffic a..,,:d parking conditions;
property values a~d sce.~ic views. It is in harmony with the Comprehensive
Plan. A Public Hea.ri...~g was held and ~"'ere was no. opposition. The following
rest=ictions will apply:
1. The Meadow Cree.~ School may expa'1.d enrollment per the following
schedule:
o
School Year
1989-1990
1990-1991
*1991-1992
*1992-1993
**1993-1994
Enrollment
450
47S
SOO
525
650
cont'd...
o
o
Attached are two alternate drawings for lot splits submitted for
the Lundby property by the city staff. Currently, the existing
east end of 178th Lane NW in the Njordmark Dale subdivision is a
dead end.
The two drawings show possibilities for improving traffic flow
in the area.
Option *1. Creating a cul-de-sac at the east end of 178th Lane
and split off a 2.5 acre lot. The advantages to this
are as follows:
a. Snowplowing.
b. This will eliminate additional traffic
interruptions onto Round Lake Boulevard. As you
know the traffic volumes are increasing as
development occurs.
c. This also provides a buffer from noise associated
with Round Lake Boulevard.
Option *2. Extending the existing 178th Lane NW from Njordmark
Dale Subdivision north to the north property line of
Lundby to the possible future street of 179th Avenue
NW.
This alternative allows the Lundby's to immediately
split the lot and reserves right-of-way for Narcissus
Street and future 179th Avenue.
The placement of 179th Avenue has advantages as the design would
create better sight distance onto Round Lake Boulevard. Also,
traffic from the adjacent developments would create one access
point to Round Lake Boulevard which may warrant traffic control
at the intersection at some time in the future.
Drawing 2 would require the structure to front onto future 179th
Avenue NW. This is allowed by ordinance only if 179th Avenue is
built at some time in the future.
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th~s request meets that ...,.'''.,'' ,,',' w...."'.."'..,...".,,.....,'.. ,'1,""
cri teria. Il\m 1.t 0.1.'\ 11"01' rtt~~11 t.\:..:! :110:'\'';')'07.' \.0'"=1''' "'I" l:I,'.~.
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Ordinance No.8, Section
4.04
(C) Nothing in this Ordinance shall prevent the placing of a
structure in safe condition when said structure is declared
unsafe by the Building Inspector.
(D) When any lawful non-conforming use of any structure or
land in any district has been changed to a conforming use, it
shall not thereafter be changed to any non-conforming use.
(E) Whenever a non-conforming structure shall have been
damaged by fire, flood, explosion, earthquake, war, riot, or
act of God, it may be reconstructed and used as before if it
be reconstructed within twelve (12) months after such
calamity, unless the damage to the structure is fifty (50%)
percent or more of its fair market value (as estimated by the
Building Inspector), in which case the reconstruction shall
be for a use in accordance with the provisions of this
Ordinance.
(F) Whenever a lawful, non-conforming use of a building or
structure or land is discontinued for a period of one (1)
year, any future use of said building or structure or land
shall be in conformity with the provisions of this Ordinance.
(G) Any non-conforming open use of land lawfully existing
upon the effective date of this Ordinance may be continued
for a period of three (3) years after the effective date of
this Ordinance, whereupon such non-conforming use shall
cease.
(H) Normal maintenance of a building or other structure
containing or related to a non-conforming use is permitted,
including necessary non-structural repairs and incidental
alterations which do not extend or intensify the non-
conforming use.
(I) A lawful non-conforming use may be changed only to a use
of the same or more restricted classification.
(J) Alterations may be made to a structure containing non-
conforming residential units when they will improve the
livability thereof, provided they will not increase the
number of dwelling units or expand the existing bulk of
structure.
Lot provisions
(A) A lot or parcel of land for which a deed or contract for
deed has been recorded in the Office of the Anoka County
Recorder upon, or prior to, the effective date of this
Ordinance shall be deemed a buildable lo~provided it has
frontage on a public street right-of-way which has been
accepted and is currently maintained by the city~an~aid
space requirements for the district in which it is located
can be maintained or adjusted to conform as follows: a lot
or parcel of land of record upon the effective date of this
Ordinance which is a Residential District and whic~oes not
meet the requirements of this Ordinance as to area, widtn) or
other open space, may be utilized for single family detached
purposes provided the measurements of such ~,
Page 21
~
Ordinance No.8, Section
, CVl4:!..'
/08; ifffD )( 00 t7u; .width and yard space are wi thin sixty (60%) percent of the
~~.~ requirements of this Ordinance; but said lot or parcel shall
} / ~O,.. not be more intensively developed. (8B, 9-21-76; 8F, 2-19-
'1~u_"' ',"-' .,......80)
~/~ . (B) Except in Planned Unit Developments there shall be no
~~~'x hO~o ~ more than one (1) principal building on one (1) lot in all
/gO' residential districts.
(C) An access drive to every pr~ncipal building shall be
provided and constructed according to minimum standards of
City of Andover when such building is three hundred feet
(300') or more from a thoroughfare or street.
(D) Access to any street shown on the Adopted Major
Thoroughfare Plan shall require a curb curb permit as issued
by the City Building Inspector.
(E) If any plat, for which preliminary approval has been
granted by the City Council on or before October 21, 1970 is
finally approved and filed on or ,before October 21,1971,
lots contained therein shall be deemed buildable lots and the
provisions of Section 4.04 shall apply. In all other cases,
the provisions and requirements of this Ordinance shall
apply.
4.05 Accessory Building and Structures
(A) No accessory building or use shall be constructed or
developed on a lot prior to the time of construction of the
principal building except by Special Use Permit.
(B) No accessory building in a residential area shall exceed
the height of the principal structure except subject to
Section 4.06 (F) and Section 8.21.
(1) The accessory buildings on a residential parcel
with a lot area of five (5 a.) acres or less, but more
than one (1 a.) acre, shall not exceed the total square
footage of land cover of the principal structure.
(2) The accessory buildings on a residential parcel
with a lot area of one (1 a.) acre or less, shall not
exceed seventy-five (75%) percent of the square footage
of land cover of the principal structure. (8U, 7-19-83)
(C) When a private garage is oriented so as to face onto a
public right-of-way it shall not have less than the minimum
required setback for the principal structure as measured from
the lot line.
(D) Accessory buildings in the Residential Districts may not
be located within ten (10') feet of the side and the rear lot
line.
o
(E) Accessory buildings in the "Business" and "Industrial"
Districts shall not be closer than thirty (30') feet from
side and rear lot lines subject to provisions for abutting
residential zone provided herein.
Page 22
o
CITY OF ANDOVER
REQUEST F,ORPLANNING COMMISSION ACTION
AGENDA ITEM
5. 17762 Round Lake
Lundby Lot Split
Public Hearing
Blvd.
Reques~
DATE
ORIGINATING DEPARTMENT
Planning/Zoning
24 October 1989
BY:
17762 NW Round Lake
Lot Split Request
The request submitted by Larry and Catherine Lundby requires
consideration under two (2) Ordinances and must meet the lot
provisions of the zoning Ordinance as well.
d'Arcy Bosell
~~
APPROVED FOR
AGENDA
BY:
In Re:
Boulevard (Lundby)
First of all, the property in question is three separate parcels
of record and in theory, they are all being combined into one
parcel, then one lot is being created and the resultant parcels
are increased in size but does not create any additional parcels.
Confusing ... you got it.
The easiest way to describe what has occurred is to provide
colored maps showing the "before and after". Those are attached
and I am hopeful what is occurring will be clear.
when all is said and done, the request meets the criteria of
Ordinance No. 40 as each parcel meets of exceeds the zoning
district requirements, the parcels meet or exceed the minimum lot
width and depth, and do not violate the spirit and intent of the
Comprehensive Plan.
Todd Haas, the Assistant City Engineer, poses the following
question, however ... would it not be good planning to extend
178th Lane east to intersect with Round Lake Boulevard? Pursuant
to Ordinance No. 10, Section 14, it states in part n... such new
property descriptions may be approved by the zoning Administrator
if the resulting configuration will have no adverse effects on
surrounding property.n Further, Ordinance No. 40 at Section
III(C), it states nThe division of a lot may be recommended for
approval provided that such split is in conformance with the
City's Comprehensive Plan, does not interfere with orderly
planning, is not contrary to the public interest, and does not
nullify the intent of this Ordinance.n
The question then is this: is the extension of 178th Lane in the
public interest and approval of this lot split would interfere
with the orderly planning of the City?
o
One further point to ponder is the front footage requirement.
The zoning Ordinance requires that each R-1 parcel have three
hundred (300') feet of front along a publically dedicated and
maintained street. If we were to require the setting aside of a
sixty-six (66') foot strip of land for the purpose of
'constructing 178th Lane, one or both of the lots as they would
o
Page Two
In Re: 17762 NW Round Lake Boulevard (Lundby)
Lot Split Request
exist would have less than three hundred (300') feet of frontage
and would require a Variance.
When you look to the east at the development abutting this
property, there is no through east-west corridor. Those persons
wishing to head east must first head south to 175th Lane and then
east to Round Lake Boulevard. This street extension would
certainly accomodate that development and provide another point
of access for those residents.
This was also considered when the Saarenpaa Lot Split was brought
before the City. I think there was an agreement reached with the
property owner that the location of the structure would be such
that the street extension would be protected. Perhaps something
in that order could be done with this property also. Attached is
a copy of the City Council minutes where discussion of this
proposal was had and the consensus reached.
Another question is: who pays for the construction of this road
extension at such time as it is constructed and who determines
when that need finally arrives? In the case of Saarenpaa, they
would be assessed for the costs of that street extension at such
time as it were to be constructed.
From a planning standpoint, the best choice would be to require
an easement for the extension of 178th Lane and require the newly
created lot to front on that street extension with their driveway
being located where the street would ultimately go. Then they
would not need three hundred (300') feet of frontage along Round
Lake Boulevard as it would be the sideyard and the minimum lot
depth in that district is one hundred fifty (150') feet. This
would then allow the southern-most lot to retain its three
hundred (300') foot frontage as there are structures already on
this parcel and it would not make much sense to require them to
reconstruct a new driveway onto this proposed street extension.
The other alternative would be to approve the request as
presented and the property owner would then be required to
prepare deeds for these newly configured parcels which would be
approved by the City prior to recording.
Another choice is to table the matter if there are questions
which still need to be answered.
o
And finally, you could deny the request based on specific reasons
why the request is recommended for denial.
I would recommend the first alternative as the best choice but
also feel that the request as presented would work for the City
and the property owner.
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CITY of ANDOVER
1685 CROSSTOWN BLVD. N.W.
ANDOVER, MINNESOTA 55304
Lot Spli t It
LOT SPLIT REQUEST FORM
Property Address 17762 round Lake Elvd. N.W.
Reason for Request To divide off a 2 1/2 acre tract for our daught~r,
and to divide off a oarcle to be combind with an existine plAtt~d lnt
Current zoning 19~3_
**********************************************************************
Name of Applicant
Larry E. & Catherine A. Lundbv
Address
17762 Round Lake Elvd. N.W., Andov~r, Mn. ~~10~
H~me Phone~'3~)(
Slgnature ~
Business Phone 1..22-L..611
Date 10-6-89
**********************************************************************
property Owner (Fee Owner)
(If different from above)
Address
Home Phone
Business Phone
signature
Date
****~*****************************************************************
Attach a scaled drawing of the proposed split of the property showing:
scale and north arrow; dimensions of the property and structures;
front, side and rear yard building setbacks; adjacent street names;
location and use of existing structures within 100 feet.
"
"v
The date the property became a lot of record, the names and addresses
of all property owners within 350 feet of the property proposed to be
split, and the complete legal description of the subject property must
also be provided.
I hereby certify that this property has
last three years.
not been subdivided within the
~~
Signature of Applicant
o
Filing Fee:
$50.00
$10.00
Date Paid /()/~i~r Receipt It \19. fi1
I
(
Lot Spli t Fee:
Park Dedication:
Date Paid
Receipt It
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Saarenpaa rot SUrvey
Building Department File
Pursuant to City (buncil direction at their
meeting on August 2, 1988
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Regular City Council Meeting
Minutes - August 2, 1988
Page 5
(Lund/s Evergreen Estates 5th Final Plat, Continued)
MOTION by Orttel, Seconded by Apel, approval of the final plat of
Lund/s Evergreen Estates 5th AddItIon developed by James Lund Company
In Section 9 32 24 as presented with the following conditions: That
all the streets In the plat, other than 168th Lane, be completed at
.8 percent grade; that 168th Lane be completed at a minimum of 5
percent grade contingent upon the CIty Staff receIvIng confirmation
from the pavIng contractor that shows a grade can be adequately
maIntaIned. (See ResolutIon R173-88) MotIon carried unanImously.
SAARENPAA LOT DIVISION - /~a;?8 /?~jh~aLu ~
Mrs. Saarenoaa - stated she did will not divide Into 2 1/2 acres.
because they do not want to construct 400 feet of road. By doing a 5-
acre splIt, they Just have to bring theIr drIveway off from the cui de
sac. Mayor Wlndschltl was concerned about the contInuity of the
streets, as It Is not logIcal to stop the future extension of 153rd.
The Intent is that some day that road will come out to Nightengale.
Councilman Orttel also noted with City sewer and water Just south of
the City Hall, It Is important to plan a street for future planning.
Jerrv Saarenoaa - stated they had origInally proposed a street
through there. But they were told they could not do It that way
wIthout constructing the road right now. And they do not want to do
that. They also do not want to construct the 300 or 400 feet of that
road at thIs time because It will cost them $15,000. CouncIlman Orttel
stated the maIn concern is not to block that future street off.
CouncIlman EllIng stated thIs proposal almost precludes 153rd Lane
from ever coming through, asking If an easement could be dedicated for
153rd coming through.
Mr. Saarenoaa - stated that Is a possIbilIty, though theIr proposal
does meet the ordinance. Pianning Commission Chairperson Marge
Perry stated the P & Z told them they could plat the property or split
off a five-acre parcel by metes and bounds on the far end.
CouncIl discussion was on the problem of buildIng off of stub streets
without ever having to pay for the road. Mr. Schrantz proposed
assessing for the use of the road or requiring a driveway permit or
connection charge, so properties such as this don/t get a free ride.
The CouncIl generally did not care for charging for the exIsting
153rd, but they did want to keep the access open such that the street
could be extended some time in the future.
o
Council then suggested they dedicate the easement for 153rd on the
proposed 5-acre piece, and the house would be located on eIther side
of that easement with a cui de sac built Into the lot. When 153rd is
extended, a lot would be created on each side and both would be
assessed for that extensIon.
.'
o
Regula~ City Council Meeting
MInutes - August 2, 1988
Page 6
(Saa~enpaa Lot DIvisIon, Continued)
M~s. Saa~enpaa- asked if they would be allowed to spilt if they
maintained the setbacks as if it we~e on a 2 1/2-ac~e lot; and If they
gave an easement fo~ 153~d. could they have theI~ d~Iveway th~ough the
easement until the ~oad came th~ough, ~ecognizing they would be
~esponsIble fo~ Its maintenance. She also asked if it Is possIble to
get a mo~tgage on the p~ope~ty if the~e is an easement th~ough it.
Council noted the ~equI~ements fo~ a Class 5 d~iveway when It exceeds
a ce~taln length. They also p~efer~ed the splitting of the fIve ac~es
If the easement fo~ 153~d we~e dedicated and prope~ setbacks
maintaIned f~om that easement. There would be no cha~ge to this
p~ope.ty fo~ usIng 153~d. They dIdn/t thInk the.e would be a problem
gettIng a mo~tgage on p~ope~ty that has an.easement. The Council also
explaIned It has been the City/s policy not to const.uct st~eets
unless the p.ope~ty owne~s petItion, so 153~d wouldn/t be built unless
they, as p~ope~ty owne~s, asked fo~ it. They also questioned the
$15,000 figu~e to const~uct the 300 o~ 400 feet of 153rd, guessIng it
would be conside~ably less sInce only a tempo~a~y g.avei cui de sac
would be needed at the end.
Alan Saa~enpaa. Jer~v/s B~othe~ - stated if 153~d is a CIty street,
why would the~e be a cha.ge to access onto the cul de sac, comparIng
it to any othe~ lot that is along that ~oad which does not pay a fee
to access onto It. CouncIlman O.ttel explaIned the develope~ was
.equI~ed by the CIty to b~ing that ~oad up to se~ve that prope~ty, but
that p~operty never paId for It because of the Intent lo extend 153rd
In the future.
A. Saarenpaa - asked the long range plan to bring sewe~ and wate~ to
that p~operty. He explained the p~oblem he had in another city when
he pu~chased a house and utilIties were assessed several months late~.
Council discussIon noted the~e are no plans fo~ that a~ea at all, and
the plans go to about the year 2010. But It Is the MetropolItan
CouncIl that decIdes on when and where the sewer wIll be extended In
the CIty based on demand or availabilIty. When the utilitIes do come
through, the p~ope~ty owner pays fo~ all extensIons. The const~uctIon
of st~eets depends on the development p~ocess and the property owne~.
The Saarenpaas expressed ag~eement to dedIcatIng the easement fo~
153rd through the mIddle of the proposed fIve-acre parcel,
approxImatelY 400 feet. and buIlding to the sIde contingent upon being
., abl e to get a mortgage with that easement.
o
Jack McKelvev - said the neighbors have asked him to fInd out about
the p~operty goIng back there. The people In that neIghborhood would
rather see a street come through at 153rd Avenue along the powe~
lines rather than th~ough the middle of this p~ope~ty. Council noted
It wIll be possIble to get lots on both sIdes of 153rd Lane. whIch is
the logical extension of the street.
r,
o
Regular CIty CouncIl MeetIng
MInutes - August 2, 1988
Page 7
(Saarenpaa Lot DIvIsIon, ContInued)
MOTION by Orttel, Seconded by Apel, that we refer the matter of
metes and bounds lot splIts to the PlannIng CommIssIon for revIew wIth
an eye toward adoptIng the CIty standards, and the CIty wIll review
all lot splIts under 20 acres for the basis of guaranteeIng the
integrIty of the routIng system. DISCUSSION: Mrs. Saarenpaa asked If
they could buIlt on Outlot B If they buIlt ouch that the road could
come through at some tIme In the future. CouncIl stated yes. MotIon
carrIed unanImously.
ITEMS 4G THROUGH 4J - ORDINANCES AND ORDINANCE AMENDMENTS
Because these Items were dIscussed by the PlannIng CommIssIon at theIr
last meetIng and the MInutes were not yet available, It was agreed to
table them untIl the August 16 meeting.
MOTION by Orttel, Seconded by Apel, that we table Items g, h, i, and
J untIl the second meetIng In August. MotIon carrIed unanImously.
ORDINANCE 78 AMENDMENT
BuIldIng OffIcial Dave Almgren noted the amendment to OrdInance 78 to
requIre the owner or developer of commercIal property to enter Into a
sIte plan agreement wIth a cash deposit or letter of credIt as surety
for the sIte Improvements. Mayor WIndschItl asked If there have been
any prOblems wIth thIs.
Mr. Almgren stated not much. Attorney HawkIns stated most of the
other communItIes requIre some guarantee, as It Is no different than
puttIng In roads, etc. Mayor WindschItl felt the controllIng factor
here would be not to Issue a CertIfIcate of Occupancy untIl these
Items are completed.
After further dIscussIon, the CouncIl generally felt It would be
better to evaluate the sItuatIon at the tIme a CertIfIcate of
Occupancy Is Issued. If the sIte Improvements are not done when the
CertIfIcate of Occupancy Is to be Issued, an escrow would need to be
deposIted for the uncompleted work. ThIs gIves the owner/developer a
chance to complete the work fIrst wIthout havIng to deposIt an escrow
or bond for It.
CouncIl dIrected that change be Incorporated Into the Amendment, wIth
the Item put on the next Agenda for further consIderatIon.
o
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Nn"pmhpr 7. 1QAQ
AGENDA SECTION
NO. Discussion Items
ORIGINATING DEPARTMENT
Planning (~
BY' Jay Blake, p~e'
ITEM Commercial Blvd.
NO. Alignment
REQUEST
The Andover City Council is asked to discuss the future alignment
of Commercial Boulevard from Hanson Boulevard to the Heidelberger
property. John Rodeberg will prepare a summary document for your
review.
COUNCIL ACTION
SECOND BY
MOTION BY
o TO
ri
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE N'nua.mha.r 7. 1 9~9
AGENDA SECTION
NQ Discussion Items
ORIGINATING DEPARTMENT
Planning
ITEM Amended CDBG Grant
NO. Agreement
Jay Blake
BY:
BY:
REQUEST
The Andover City Council is asked to review and approve the
amended Community Development Block Grant Agreement. I
spoke with JoAnn wright regarding the amendment and she stated
that it would not significantly change any part of the current
process. The only change in the agreement is that the agreement
says that we have a signed agreement with Anoka County. Typical
CDBG!
COUNCIL ACTION
SECOND BY
MOTION BY
o TO
o
o
ADDENDUM TO JOINT COOPERATION AGREEMENT
THIS ADDENDUM, made and entered into this _ day of
1989, (the date of the signatures of the parties notwithstanding) by and between Anoka County,
a political subdivision of the State of Minnesota, hereinafter referred to as the "County", and th~
City of
. Minnesota, hereinafter referred to as "Municipality", said
parties to this Agreement each being governmental units of the State of Minnesota, and is made
pursuant to Minn. Stat. ~ 471.59.
WITNESSETH:
WHEREAS, the parties entered into an agreement under' Title I of the Housing and
Community Development Act of 1974, as amended, to' provide for a program of community
development block grants; and,
WHEREAS, the parties wish to amend said Agreement;
NOW, THEREFORE, in consideration of the mutual covenants and understandings
contained herein, the parties agree that said Agreement be and hereby is amended as follows:
The parties agree to add the following Paragraph H to Section V., Special Provisions:
H. The parties agree that pursuant to 24 CFR 570.501(b), the Municipality is
subject to the same requirements applicable to subrecipients, including a written
agreement as set forth in 24 CPR 570.503. Such agreements are only entered into
when a Municipality chooses to propose a project and actually will receive funds
from the County's entitlement allocation.
1\:\
\:.Y
o
IN WITNESS~ WHEREOF, the parties have caused this Agreement to be executed by its
duly authorized officers and delivered on its behalf this
day of
1989.
COUNlY OF ANOKA
CI1Y OF
By:
By:
Dan Erhart, Chairman
Anoka County Board of
Commissioners
Title:
Dated:
Dated:
ATIEST:
By:
By:
Title:
John "Jay" McLinden
Dated:
Dated:
CIlY MUST CHECK ONE:
The City is organized pursuant to:
Plan A
Plan B
Chartered
Upon proper execution this Agreement
will be legally valid and binding.
Assistant Anoka County Attorney
Dated:
APPROVED AS TO EXECUTION:
Assistant Anoka County Attorney
Dated:
o DV\CONTRAC1\JTCOOPER.AG1\lO.24-98\KH
- 2 .
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Nnv~mh~T'r 1QAq
AGENDA SECTION
NO. Staff, Committee,
ORIGINATING DEPARTMENT
Engineering
ITEM
NO.6. Gopher state One
Call
BY:
To
The City Council is requested to receive information regarding
Gopher state One Call.
This is required by Minnesota Statutes Law S216D.
The City will be receiving location calls as part of this One Call
system.
The first 30 calls of each month are free of charge. Additional
calls beyond 30 will require a surcharge of $2.50 per message.
If we receive many more calls than the 30 free calls, it may
justify the purchase of a telephone activated printer to receive
the messages. We don't have any idea how many calls we .will
receive. Other cities receive a lot of calls. For example:
Anoka - $250/mo.; Blaine - 15 to 30/day; Coon Rapids - 15 to
40/day.
MOTION BY
o TO
COUNCIL ACTION
SECOND BY
OFFICE OF PIPELINE SAFETY
MARKET HOUSE
289 EAST FIFTH STREET ROOM 130
ST. PAUL. MINNESOTA 55101
TELEPHONE: (612) 296-9636
o
STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
DATE:
JULY 27,1988
RECE'VEO
I JUN 1 5 19891
CITY OF ANDOVER
TO:
All Underground Operators
FR0l>1 :
William Barbeau, Director, OPS
SUBJECT: Gopher State One-Call, Inc.
In response to a serious pipeline accident in July of 1986,
Governor Perpich created the Minnesota Commission on Pipeline Safety
to review and recommend federal and state law, and/or rule changes
that would enhance public safety. The Minnesota Legislature, in 1987,
mandated a Commission recommendation for a statewide one-call notifi-
cation center. Enclosed in this packet is introductory information
for your review.
As the state agency responsible for implementing this new law, I
wanted to make sure you understood the rationale for the act and are
fully aware of your responsibilities. The Commission on Pipeline
Safety learned that 40% of all pipeline accidents are caused by third
party damage. The body of thought throughout the United States indi-
cates that a statewide one-call center enhances safety. Other states
with one-call centers operating have shown a decline in loss of life
and property loss because of the one-call system. It is clear from the
legislative act that every underground facility operator must partici-
pate in and share in the cost of this center. Further, failure to
participate in the system can lead to serious liability implications
for your operation. Finally, federal legislation is presently moving
through Congress requiring states to mandate one-call notification
centers.
Your support of this program will go a long way toward saving lives,
protecting the environment, and lessening property loss, and pro-
tecting your liability.
WB:ps
o
AN EQUAL OPPORTUNITY EMPLOYER
CHAPTER 216D.
MINNESOTA STATUTES
ONE CALL EXCAVATION NOTICE SYSTEM
Section
aD.01. Definitions.
. .02. Notice to excavators and underground facility operators.
.03. Notification center.
216D.04. Excavation.
216D.05. Precautions to avoid damage.
216D.06. Damage to facilities.
216D.07. Effect on local ordinances.
216D.01. Definitions
Subdivision 1. Applicability. The definitions in this section apply to
sections 216D.Ol to 216D.07.
Subd. 2 Damage. "Damage" means:
(1) the substantial weakening of structural or lateral support of an under-
. ground facility;
(2) penetration, impairment, or destruction of any underground protective
coating, housing, or other protective device; or
(3) impact with or the partial or complete severance of an underground
facility to the extent that the facility operator determines that repairs are re-
quired.
Subd. 3. Emergency. "Emergency" means a condition that poses a
clear and immediate danger to life or health, or a significant loss of property.
Subd. 4. Emergency responder. "Emergency responder" means a fire
department or company, a law enforcement official or office, an ambulance
or other emergency rescue service, or the division of emergency services
created by section 12.04, subdivision 1.
Subd. 5. Excavation. "Excavation" means an activity that moves, re-
moves, or otherwise disturbs the soil by use of a motor, engine, hydraulic
or pneumatically-powered tool, or machine-powered eqUipment of any kind,
or by explosives. Excavation does not include:
(1) the repair or installation of agricultural drainage tile for which notice
has been given as proVided by section 1161.07, subdivision 2;
(2) the extraction of minerals;
(3) the opening of a grave in a cemetary;
(4) normal maintenance of roads and street if the maintenance does not
change the original grade and does not involve the road ditch; or
(5) plowing, cultivating, planting, harvesting, and similar operations in con-
nectio(l with growing crops, unless any of these activities disturbs the soil
to a depth of 18 inches or more; or
(6) landscaping or gardening unless one of the activities disturbs the soil to
a depth of 12 inches or more.
Subd. 6. Excavator. "Excavator" means a person who conducts ex-
cavation in the state.
Subd. 7. Local governmental unit. "local governmental unit" me-
ans a county, town, or statutory or home rule charter city.
Subd. 8. Nollftcatlon center. "Notification center" means a center that
receives notice from excavators of planned excavation and transmits this no-
tice to participating operators.
Subd. 9. Operator. "Operator" means a person who owns or oper-
ates an underground facility. A person is not considered an operator solely
because the person is an owner or tenant of real property where underground
facilities are located if the underground facilities are used exclUSively to fur-
nish services or commodities on that property.
Subd. 10. Person. "Person" means the state, a pUblic agency, an in-
dividual, corporation, partnership, association, or other business or public
entity or a trustee, receiver, assignee, or personal representative of any of
them.
Subd.11. Underground facility. "Underground facility" means an un-
derground line, facility, system, and its appurtenances used to produce, store,
convey, transmit, or distribute communications, data, electricity, power, heat,
~oil, petroleum products, water inclUding storm water, steam, sewage,
vther similar substances.
216D.02. Nollce to excavators and underground facility operalors
Subdivision 1. Display and dlstrlbullon. local governmental units that
issue permits for an activity inVOlving excavation must continuously display
an excavator's and operator's notice at the location where permits are ap-
plied for and obtained. An excavator and operator's notice and a copy of sec-
tions 216D.03 to 216D.07 must be fumished to each person obtaining a permit
for excavation.
Subd. 2. Form. The notification center shall preSCribe an excavator and
operator's notice. The notice must inform excavators and operators of their
Obligation to comply with sections 216D.03 to 216D.07. The center shall fur-
nish to local governmental units:
(1) a copy of the notice and sections 216D.03 to 216D.07 in a form suita-
ble for photocopying;
(2) a copy of the display and distribution requirements under subdivision
1: and
(3) the telephone number and mailing address of the notification center.
216D.03. Notlflcallon center
Subdivision 1. Participation. An operator shall participate in and share
in the costs of one statewide notification center operated by a vendor select-
ed under subdivision 2.
Subd.2. Establishment of notification center. (a) The notification center
services must be provided by a nonprofit corporation approved in writing by
the commissioner. A group or nonprofit corporation that intends to seek ap-
proval under this paragraph shall notify the commissioner by Septmeber 1,
1987, of the date, time and location of its first meeting. The commissioner
shall provide advance notice of the first organizationl meeting by publication
in qualified legal newspapers and in appropriate trade journals and by written
notice to all appropriate trade associations.
The nonprofit corporation must be governed by a board of directors of up
to 20 members one of whom is the director of the office of pipeline safety.
The other board members must represent and be elected by operators, exca-
vators, and other persons eligible to participate in the center. By November
1, 1987, the board shall, with input from all interested parties, determine the
operating procedures and teChnology needed for a single statewide notifica-
tion center and establish a notification process and competitive bidding proce-
dure to select a vendor to provide the notification service. In deciding to approve
a nonprofit corporation, the commissioner shall consider whether it meets
the requirements of this paragraph and whether it demonstrates that it has
the ability to contract for and implement the notification center service.
(b) If the commissioner has not approved a nonprofit corporation under
paragraph (a) by January 1, 1988, the commissioner shall follow the proce-
dure in this paragraph. The commissioner shall prepare a preliminary draft
of operating procedures and technology needed for a statewide notification
center and the method for assessing the cost of the service among opera-
tors. After holding at least one public hearing on the preliminary draft follow-
ing notice given in the manner reqUired by paragraph (a), the commissioner
shall adopt final operating procedures, technology, and assessment methods.
The preliminary draft, public hearings, and final adoption are not subject to
Chapter 14. By June 1, 1988, the commissioner shall select a vendor to pro-
vide the notification center service. The commissioner shall advertise for bids
as provided in section 16B. 07, subdivision 3, and base the selection of a
vendor on an identification of the lowest responsible bidder as provided in
section 16B.09, subdivision 1. The commissioner shall select and contract
with the vendor to proVide the notification center service, but all costs of the
center must be paid by the operators. The commissioner may at any time
appoint a task force to advise on the renewal of the contract or any other
matter involving the center's operations.
(c) The notification center must be in operation by October 1, 1988. An
operator may submit a bid and be selected to contract to provide the notifi-
cation center service under paragraph (a) or (b). The commissioner shall an-
nually review the services provided by the nonprofit corporation approved
under paragraph (a) or the vendor selected under paragraph (b).
Subd. 3. Cooperation with local government. In establishing operat-
ing procedures and technology for the statewide notification center, the board
of directors or the commissioner must work in cooperation with the league
of Minnesota cities, the association of Minnesota counties, and the township
officers' association. The purpose of this cooperation is to maximize the par-
ticipation of local governmental units that issue permits for activities involv-
.,
ing excavation to assure that excavators receive notice of and comply with
the requirements of sections 2160.01 to 2160.07.
Subd. 4. Nollce to local governmental units. The notification center
shall provide local governmental units with a master list, by county, of the
Ooperators in the county who are participants in the notification center, and
the telephone number and mailing address of the notification center.
216D.04. Excavation
Subdivision 1. Notice of excavation required; contents. (a) Except
in an emergency, an excavator shall contact the notification center and pro-
vide an excavation notice at least 48 hours before beginning any excavation,
excluding Saturdays, Sundays, and holidays. An excavation begins, for pur-
poses of this requirement, the first time excavation occurs in an area that
was not previously identified by the excavator in an excavation notice.
(b) The excavation notice may be oral or written, and must contain the
following information:
(1) the name of the individual providing the excavation notice;
(2) the precise location of the proposed area of excavation;
(3) the name, address, and telephone number of the excavator or the ex-
cavator's company;
(4) the excavator's field telephone number, if one is available;
(5) the type and the extent of the proposed excavation work;
(6) whether or not the discharge of explosives is anticipated; and
(7) the date and time when excavation is to commence.
Subd.2. Duties II notlllcallon center. The notification center shall as-
sign an inquiry identification number to each excavation notice and retain a
record of all exavation notices received for at least six years. The center shall
immediately transmit the information contained in an excavation notice to
every operator that has an underground facility in the area of the proposed
excavation.
Subd. 3. Locallng underground lacllltes (a) An operator shall, within
48 hours after receiving an excavation notice from the center, excluding Satur-
days, Sundays, and holidays, unless otherwise agreed to between the exca-
vator and operator, locate and mark or otherwise provide the approximate
horizontal location of the underground facilities of the operator, without cost
to the excavator. the excavator shall determine the precise location of the
underground facility, without damage, before excavating within two feet of
the marked location of the underground facility.
(b) For the purpose of this section, the approximate horizontal location of
the underground facilities is a strip of land two feet on either side of the un-
derground facilities.
(c) Markers used to designate the approximate location of underground faci-
lites must follow the current color code standard used by the American Pub-
lic Works Association.
(d) If the operator cannot complete marking of the excavation area before
the excavation commencement time stated in the excavation notice, the oper-
ator shall promptly contact the excavator. If the excavator postpones the ex-
cavation commencement time stated in the excavation notice by more than
48 hours, or cancels the excavation, the excavator shall notify the notifica-
tion center.
o
216D.05 Precaullons to avoid damage
An excavator shall:
(1) plan the excavation to avoid damage to and minimize interference with
underground facilities in and near the construction area;
(2) maintain a clearance between an underground facility and the cutting
edge or point of any mechanized equipment, considering the known limit of
control of the cutting edge or point to avoid damage to the facility;
(3) provide support for underground facilities in and near the construction
area, including during backfill operations, to protect the facilities; and
(4) conduct the excavation in a careful and prudent manner.
216D.06. Damage to facllllles
Subdivision 1. NoUce; repairs. (a) If any damage occurs to an underground
facility or its protective covering, the excavator shall notify the operator as
soon as reasonably possible. When the operator receives a damage notice,
the operator shall promptly dispatch personnel to the damage area to inves-
tigate. If the damages endangers life, health, or property, the excavator repon.
sible for the work shall take immediate action to protect the publiC and property
and to minimize the hazard until arrival of the operator's personnel or until
emergency responders have arrived and taken charge of the damaged area.
(b) An excavator shall delay backfilling in the immediate area of the damaged
underground facilities untif the damage has been investigated by the opera-
tor, unless the operator authorizes otherwise. The repair of damage must be
performed by the operator or by qualified personnel authorized by the operator.
(c) An excavator who knOWingly damages an underground facility, and who
does not notify the operator as soon as reasonably possible or who backfills
in violation of paragraph (b), is guilty of misdemeanor.
Subd. 2. Cost reimbursement. (a) If an excavator damages an underground
facility, the excavator shall reimburse the operator for the cost of necessary
repairs, and for a pipeline the cost the prOduct that was being carried in the
pipeline and was lost as a direct result of the damage.
(b) Reimbursement is not required if the damage to the underground facili.
ty was caused by sole negligence of the operator or the operator failed to
comply with section 2160.04, subdivision 3.
Subd. 3 Prima lacle evidence 01 negligence. It is prima facie evidence
of the excavator's negligence in a civil court action if damage to the under-
ground facilities of an operator resulted from excavation, and the excavator
failed to give an excavation notice under section 2160.04 or provide support
as required by section 2160.05.
216D.07 Ellect on local ordinances
(a) Sections 2160.01 to 216.007 do not affect or impair local ordinances,
charters, or other provisions of law requiring permits to be obtained before
excavating.
(b) A person with a permit for excavation from the state or public agency
is subject to sections 2160.01 to 2160.07. The state that issued a permit
for excavation is not liable for the actions of an excavator who fails to com.
ply with sections 2160.01 to 216.07.
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE November 7. 1989
AGENDA SECTION
NQ Staff and Committees
ORIGINATING DEPARTMENT
Finance
Howard Koolick ~
Fin;\nl"!e nirel"!tor
APPROVED FOR
AGENOM
BJ
ITEM
NO.7. Bond Defeasance
BY:
REQUEST
The Andover City Council is requested to review the enclosed
report on bond defeasance and determine which, if any, bonds
should be defeased.
BACKGROUND
At the City Council meeting on October 5, 1989, Jim Casserly of
Casserly Molzahn and Associates, discussed with City Council the
potential for defeasing a number of the City's bonds. The report
that you have in front of you was prepared by Mr. Casserly and Ms.
Mary Molzahn and contains their recommendations and detal1s the
cash requirements and projected benefit of defeasing the bonds.
Mr. Casserly will be in attendance to answer any questions you may
have. In addition, Ms. Molzahn may also be in attendance.
COUNCIL ACTION
SECOND BY
MOTION BY
o TO
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Nn'T~mhQr 7. '9A9
BY:
Cindy DeRuyter
e
AGENDA SECTION
NO. Discussion items
ORIGINATING DEPARTMENT
Recycling
ITEM
NO.
Recycling Report
Andover Recycling Day 2
The Andover Recycling Day on October 14th was a success. We
received over 30 ton of recyclables. This is more than double
what we received in June. Cost of the recycling day was about
$400.00 less since we had more volunteers this time.
Next Recycling Pick-up
The Goodwill Recycling Truck will be at Downtown Center on
December 28th. The Andover Lions will be attending it.
Drop-off Center Building
We are receiving prices and quotes from three contracto~s and
suppliers for a garage building which will be our permenant drop-
off site. Carolyn smith, Anoka County Solid waste Abatement
Specialist, reviewed the plans. She felt that it would work well.
Frank suggested four skylights instead of a window for extra
light. This will be funded through the 1989 recycling budget.
Curbside Pick-up
Two haulers, Ace Solid Waste and Peterson Brothers, will start
curbside pick-up this week. I am in the process of finding
curbside recycling bins for the residents to use. I can apply for
a grant to pay for part of this in December.
Andover School Paper Program
Training of school personnel and students is this week. Goodwill
will start pick-up directly afterwards.
COUNCIL ACTION
MOTION BY
o TO
SECOND BY
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE November 7. 1989
AGENDA SECTION
NO. ff .
Sta ,Commlttee, Comm.
ITEM Approve Licenses/Brooks
NO. Food Market #54
9
ORIGINATING DEPARTMENT
Admin.
APPROV~E FOR
AGE~ A i
\1
"
BY: /
/"
BY: V. Volk
The City Council is requested to approve the 1989 cigarette and
non-intoxicating off-sale liquor licenses for Brooks Food Market
#54, which is located in Crosstown Square.
The applicant has submitted the proper application forms,
insurance certificates and license fees.
Attached are copies of the applications, etc.
COUNCIL ACTION
SECOND BY
MOTION BY
o TO
o
CITY of ANDOVER
APPLICATION FOR CIGARETTE LICENSE
To: City Council, City of Andover, Anoka County, Minnesota
Rudolph A. Comchoc. President of Gateway
I, Foods. Inc., d/b/a Brooks Food Market #54, doing business in
the City of Andover, Minnesota, do hereby make application for a
license to sell cigarettes, cigarette papers, and cigarette
wrappers pursuant to ordinance adopted by the City Council of the
City of Andover; and hereby agree to abide by all provisions set
forth in such ordinance(s) which I have read and become familiar
with their contents.
For the past
2
years, my residence has been as follows:
1701 Mistletow. Edmond. OK
73034
Gateway Foods, Inc. is owner;
The location of my business, of which/kx~Wx*i~~~xx~~~~x*~~~~~,
~~~~2~K)' and at which cigarettes, cigarette papers, and/or
cigarette wrappers shall be sold under this ordinance by (vending
machine, counter or other ) is as
follows:
Gateway Foods, Inc. d/b/a Brooks Food Market #54, Crosstown Square,
County Road 18 & Bunker Lake Blvd., Andover, MN 55304
and is known as a
convenience store
(Type of Business)
I agree to waive my constitutional rights against search and
seizure and will freely permit peace officers to inspect my
premises and agree to forfeiture of my license if found to have
violated the provisions of the ordinance(s) providing for the
granting of this license.
I hereby solemnly swear that the foregoing statements are true and
correct to the best of my knowledge.
GATEWAY FOODS, INC.
By: l~klaa{L
(Appli~ant's Signature)
Rudolph A. Comchoc, President
o
License Fee $12.00
Paid /';<.CJO
Receipt #0' ~ fa 7
,
Gateway Foods, Inc. dba Retail Foods of ~rn
DBA: Brooks FoodMarket #54
3501 Marshall St.
Npls, NN
JOHN H. CROWTHER, INC.I SWETT AND CRAWFORD
3600 MUL TIFOODS TOWER
33 SOUTH SIXTH STREET
MINNEAPOLIS, MN 55402
COMPANY AFFORDING COVERAGE
TYPE OFINSURANCE
TRANSCONTINENTAL INSURANCE COMPANY
LIQUOR LIABILITY
THIS IS TO CERTIFY THAT THE POLICY OF INSURANCE LISTED BELOW HAS BEEN ISSUED TO THE INSURED NAMED ABOVE
FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT
OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE
AFFORDED BY THE POLICY DESCRIBED THEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, AND CONDITIONS OF
SUCH POLICY. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE
CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICY BELOW.
POLICY NUMBER EFFECTIVE DATE EXPIRATION DATE LOCATION (s)QF INSURED
LLP 483 39 03
11/1/89
12/31/89
Crosstown Square Convenience Center
Cty. Rd. #18 & Bunker Lake Blvd.
Andover, MN 55304
D 50,000 D 100,000 [iI 300,000 D 500,000 D 1,000,000 BODILY INJURY EACH PERSON
100,000 100,000 300,000 500,000 1,000,000 BODILY INJURY EACH OCCURRENCE
10,000 100,000 300,000 500,000 1,000,000 PROPERTY DAMAGE EACH OCCURRENCE
50,000 100,000 300,000 500,000 1,000,000 LOSS OF MEANS OF SUPPORT EACH PERSON
100,000 100,000 300,000 500,000 1,000,000 LOSS OF MEANS OF SUPPORT EACH OCCURRENCE
300,000 300,000 300,000 500,000 1,000,000 POLICY AGGREGATE
o
~ ~ ANDOVER. MINNESOTA
COMBINATION APPLICATION FOR RETAILERS (ON-SALE) (OFF-SALE) NON.INTOXlCATlNGMALT LlQUOB
LICENSE: TAVERN LICENSE: BOTTLE CLUB LICENSE; PUBLIC DRINKING PLACE LICENSE; COMBINA.
T10N LICENSE.
To the City of Andover. County of An6ka
I. .......~.Jlg<?Jp.h...!.\..,.....c::'?'D.c::.J:l'?.g..................................... 01 the City 01 ...........J:..il......~.:og.!'..'?.~..............................................
County of ..._...~.9.._.~Eg.:?:?.~.............................................................. hereby make application for the following license(s):
(Off.Sale) (On-Sale) (Tavern) (Bottle Club) (Public Drinking Place) (Combination), estabItshed pursuant to an
Ordinance passed by the Andover City Council.
For the past five years my residence has been as follows: ........1.7.Q.l...Mis.t.le.t.o.w......Edmo.nd......QK......1J.034
.....u.........................._.................................................................................................................................................................................
. ....................................................................................................................................................................................................................
I was born .......J.\!.ly.....*.~.A.....*.~)..~........_.................. at ....._...............?->:~);?;-.;\,gol~........................................................................
month day year City. VllIale or Town
...............P..~.lU\l;:\y.lY.g.ll.i.g............................................................
President.. State
I am the p<_ltl<lr of ..:~.i!.t~!f.i!y...J.9..9.~.?...*m~.,...M.!?I!!-....!!I!?.?.~!!..~....f.!?.!?.<:!...~.{!I~~.t..!!.?.~........................... located
at the following address ..g.!9.~.?t!?.!f.l!...~.q,\!i!ot.~......g.ti...1!:!t,...J.!!....~...~.\!!:!~.~I...I;.{!~~....!!!y.<:!.,..,....~!:!<:!.9.y.~.F..,....!'1.NThe
owners are as follow:
firm was Incorporated .......M.a.y.....l.L....J..9.;?.~................................. .................................... The names and address of the
da'.
.B"~().!p..I1....?->:.,._...c;g~g.h<?g.!......P..:o.~.'?..~.q.~.!:!.t....
.~~;p;:Y....W..,....~!?.EQ.~.'?.g.h.!.....Y..::.P...E~:?..,................
.!tj),JJ.~!))....J.~!)).~.'?'?J)..,....J..E~~.?.Jl.E~.L...........
.~;r.y.il..n.....;J..,....~.~.!!~.E..,.....?.~.s:;r..~.!;.~.EY...............
,
.r.!:1;rx.aJ:\.<;:;.~....v..,.....l.j~.l~........A!>.".t.......S.~.~............
!:.?}?....?..!;..,..;r.il..~~.?.....l?..1;..,..,.....J:..~...~E<?..'?..'?..~..!.....~I
!:.q.?1....;?J:l.?~y.....g.!~.I}....g<:!.'"..,....9..!s!.'"-!l.'?.!".il.... Ci ty. OK
!:.?}..?....?..t.,.....JA!))g.'?.....?..!;..,..!.....h?.....c:::!:!?..'?..!'.~.!.... WI
!:.!!.~.~.....C;.<?y..~.!:!.t:o.y.....~.il..n~.!.....Q!5.!:-.~J:l!?.rr.!9.....C;.~ t y. OK
~.1..I1.J.....Q;r.<;:;.hQ;r.g.....V.g.llgy.....Q.+.J.y.g.f.....*&...~ ros s e. WI
I agree. as part of this application. to furnish a list of all other persons, firms. or corporations having an Interest
In the licensed business. I will notify the City or Andover of any change in legal ownership or benetlclal Interest In
such business.
I am.
.................. engaged In the retail sale of Intoxicating liquor.
I have ..nQt.................... had an application for lI<;enses rejected previously.
I have ..ow..................... been convicted of a felony nor of violating any National or state liquor law or local.
o~inance relating to the manufacture, sale or transportation, or possession for sale or transportation of Intoxl.
eating liquor.
GamblIng or gambling devices will 'not be permttted on the licensed premises.
I have no Intention or agreement to transfer this l1cense to another person.
I submit the following names of three persons, IncludlnR a bank. for reference. with whom I have had buslnes9
relations.
.f.;i.F.~.t.._..N9J;;i.g.!)&L.);l.g.!)..K..g.;f....P.:.g..m<?D.9..(.....r;.gmg.D.g.,.....Q~.._........................................................................................
r;.gl.'!.gJ:g...Q..,....k!.~_;i.."J.~;r.......!1;i..!).!).gg.Pg..:J,J.?..(....N.!:!..................................................._.........................._....................................
~;i.ghi;t.!;tJ.....f..,.....C.l..,.gJ:y..,....!1;i..nD.g.tg.D.Kg.A....!1.N................................................_...._.............................................
I have read the applicable ordinances and. have become familiar with their content. I will comply strictly with all
of their provisions.
I do not own or have a direct or Indirect Interest In any other l1censed establishment provided lor In the ordinances.
I agree to waive my constitutional rights Realnst search and seizure and will freely pennlt peace oftlcers to inspect
my premises and agree to the forfeiture of my Ucense if found to have violated the provisions of the ordinance
provIding for the granting of this license.
o
I hereby solemnly swear that the foregoing statements are true 7: ~jrrect to the best of my knowledge.
. ..~~.~~~l!!J.~o!.'!1..tZdc.l-........ .......................
~~Pllcant.. Sllnature
Subscribed f!}/:;;J to belore Rudolph A. Comchoc. President
me this ......... ........... .......... day of
.2z'Z~.'?1;>~E~......................... 19....~~
..~~~.w~~
Notary Public
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Nnvpmhpr 7 1 QRq
Parks
1~
Tnnn.1 Raa'"
APPRO~
AGEND
(
BY';
v
FOR
AGENDA SECTION
NO. Staff, Commi ttee,
."''''~I'\n
ORIGINATING DEPARTMENT
ITEM
NQ 10. Metes & Bounds
Park Dedication
BY:
The City Council is requested to discuss the park dedication fees
for metes and bounds subdivisions with the Park and Recreation
Commission. Marc McMullen, Chair, will be at the meeting to
represent the Commission.
.
Attached is backup information.
MOTION BY
o TO
COUNCIL ACTION
SECOND BY
o
r r
ANDOVER PARK COMMISSION
REQUEST FOR PARK RECOMNENDATJON
November 2, 1989
ITEM
DATE
ORIGINATING DEPARTMENT
Parks
5. Park Dedication
Requirements
Todd J. Haas
I(S~
BY:
The Park and Recreation Commission is requested to discuss the
park dedication fees for metes and bounds divisions.
At the last meeting, October 19, 1989, the Commission requested
the City Clerk to respond to why the City has,npt required park
d~dication fees for.m~tes '.n~ bounds dlvisions,"' I~ your packet is
a memo from the City Clerk.
For your information, I have placed this on the November 7, 1989
meeting to discuss with the City Council.
"
o
(
(-
o
CITY of ANDOVER
MEMORANDUM
TO:
COPIES TO:
FROM:
DATE:
REFERENCE:
Park & Recreation Commission
Todd J. Haas Ja~es E.
Vicki Volk, ~ler ~.
schrantz
n~rnh~r ~n. '989
Park ggdication Rcq~iremeRts
In response to your request for a reason why the city has not
required park dedication fees for metes and bounds divisions, I
would refer you to Ordinance 400, Section V.B. which states "If
no park fees have been assessed nor land dedicated as above, the
fee as set by Council resolution for each lot created under this
o~dinance, may be assessed for park fees."
In the past it has not been the policy of the city to assess park
fees for metes and bounds divisions.
o
o
o
/-
i
CITY of ANDOVER
MEMORANDUM.
TO:
COPIES TO:
FROM:
DATE:
REFERENCE:
Vicki Volk, city Clerk
Jim Schrantz, City Administrator
Todd J. Haas,1 Parks -!'1~
October 20, 1989
Park Dedication Requirements
The Park and Recreation Commission has made a motion directing
the City Clerk to respond back to the Commission as to why Park
Dedication was never collected at the time the City reviewed and
approved metes and bounds descriptions.
Ordinance 10, Section 4, Item 2 states a "subdivision" is the
division of a tract of land into two or more lots or parcels of
land for the purpose of transfer of ownership or building
development.
An immediate response from you will be necessary for the
November 2, 1989 meeting.
(-
f
,--
to
1e. SERVICE STREET OR SERVICE ROAD is a
adjacent to a thoroughfare and which provides
properties and protection from through traffic.
I 1f. LIMITED MINOR STREET shall be a narrow rural roadway
which serves six (6) or fewer residences and has no on-street
parking allowed.
street which is
access to abutting
2. STREET WIDTH is the shortest distance between the lot
lines delineating the right-of-way of a street.
SUBDIVIDER is any person, firm or corporation having
sufficient proprietary interest in land in order to subdivide the
same under this ordinance.
SUBDIVISION is the division of a tract of land into two or
more lots or parcels of land for the purpose of transfer of
ownership or building development. The term includes re-
subdivision and, when appropriate to the context, shall relate to
the process of subdividing or to the land subdivided.
SECTION 5. ENFORCEMENT AND PENALTY.
unless approved as a final plat as provided herein, no
subdivision shall be entitled to record in the County Recorder's
Office or have any validity; and the city shall not issue building
permits for any structure on a lot in any proposed subdivision.
The City shall not.'permit any public improvements to be installed
unless the preliminary plat is approved and shall not permit any
services until approval of the final plat and recording of same.
Any firm, persons, or corporation who violates any of the
prov1s10ns of these regulations, or who sells, leases, or offers
for sale or lease any lot, block or tract of land herewith
regulated before all the requirements of these regulations have
been complied with, shall be guilty of a misdemeanor, and upon
conviction thereof shall be punished as defined by State Law.
Each day that a vio~ation is permitted to exist shall constitute
a separate offense.
SECTION 6. SKETCH PLAN.
Subdividers shall prepare a subdivision sketch plan for review
by the Planning Commission. Such sketch plan will be considered
as having been' submitted for informal discussion between the
subdivider and the Planning Commission. No fee shall be required
of the subdivider for the submission of a sketch plan.
o
Submission ~f a subdivision sketch plan shall not constitute
formal filing of a plan with the City. On the basis of the
subdivision sketch plan, the Planning Commission will informally
advise the subdivider of the extent to which the plan conforms to
the Comprehensive Plan, design standards of this ordinance and to
other ordinances of the City, County, and State will discuss
possible modification necessary to secure approval of the plan.
Page 4
r
,
{
,,--..
"
(0
f. Double Frontage. Lots with frontage on two (2) parallel
streets shall not be permitted except where lots back on arterial
streets or highways. Double frontage lots shall have an
additional depth for screen planting along the rear lot line of
ten (10') feet.
g. Access to Thoroughfares. In those instances where a plat
is adjacent to a limited access highway or other major highway or
thoroughfare, no direct vehicular access shall be permitted from
individual lots to such highway.
h. Natural Features. In the subdividing of land, regard
shall be shown for all natural features, including tree growth,
water courses, historic places and similar amenities of the area,
which if preserved will add attractiveness and stability to the
area.
i. Lot Remnants. Lot remnants which are below m1n1mum lot
area or dimension must be added to adjacent or surrounding lots
rather than be allowed to remain as an unusable outlot or parcel.
9.07 Parks, Playgrounds, Open Space. (lOA, 9-10-74)
9.07.1 Lands of Public Use or Other Provisions. Pursuant to
Minnesota Statute, Chapter 462.358, as amended, the City Council
of the City of Andover shall require all owners or developers, as
a prerequisite to approval of a plat, subdivision or development
of land, to convey to the City or dedicate to the public use, for
park or playground purposes, a reasonable portion of the area
being platted, subdivided or developed as hereinafter specified.
Said portion to be approved and acceptable to the City or in lieu
thereof, the owners or developers shall, at the option of the
City, pay to the City for the use in the acquisition of public
parks, open space and playgrounds, development of existing public
park and playground sites, and debt retirement in connection with
land previously required for public parks and playgrounds, an
equivalent amount in cash based upon the undeveloped land value of
that portion of said land that would have otherwise been required
to be dedicated. The form of contribution (cash or land) shall be
decided by the City based upon need and conformance with approved
City plans. (100, 8-07-79)
9.07.2 Dedicated Land Requirements. Any land to be dedicated
as a requirement of this section shall be reasonably adaptable for
pse for active park and recreation purposes and shall be at a
location convenient to the people to be served. Factors used in
evaluating the adequacy of proposed park and. recreation areas
shall include size, shape, topography, geology, tree cover, acce~s
and location. (100, 8-07-79)
o
9.07.3 Standards for Determination. The Park and Recreation
Commission shall recommend to the City Council adoption of the
Comprehensive Park Development Plan for determining what portion
of each such development should reasonably be required to be so
conveyed or dedicated. Such comprehensive Park Development plan
may take into consideration the zoning classification assigned to
page 15
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CITY of ANDOVER
MEMORANDUM
TO:
COPIES TO:
FROM:
DATE:
REFERENCE:
Todd J. Haas
Park & Recreation Commission
vi,..ki Vnlk
No"ember 1, 1929
Mctcs & Bounds Divisions/rark Fecs
Sometime in the past, it was decided that on metes and bounds
divisions, we would not collect park dedication fees. I have
checked through the Council minutes and haven't been able to
find any discussion by the Council, so I would assume that this
was a staff decision.
A major factor in making this decision was the idea that the park
fees would be assessed when the property was platted.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Nnvpmh~T 7. lQQQ
AGENDA SECTION
NO. Staff, committee, Comm.
ORIGINATING DEPARTMENT
Admin.
ITEM Personnel Committee
NO. II Recommendation BY:
V. Volk
Attached is the recommendation from the Personnel Committee
regarding the following items:
Recording Secretary's Proposal
Vacation Policy
Personal Use of City Equipment
Finance Department Employee
Parental Leave Policy
Also attached is the information that was given to the Personnel
Committee for their consideration of the above items.
COUNCIL ACTION
SECOND BY
MOTION BY
o TO
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REPORT AND RECOMMENDATIONS TO THE ANDOVER CITY COUNCIL
FROM THE PERSONNEL COMMITTEE
The Andover Personnel Committee met on October 26, 1989 to
consider proposals from staff (attached). The Committee
recommends the following action:
1) Recording Secretary's proposal to change from a part-time
employee to a contract service: Approve the change and the costs
as outlined in the letter dated September 14, 1989 with the
provision that a two year contract at the proposed rates is
signed. The Committee finds the costs to the City under the
system now in place ($105 per meeting and $8.89 per hour) along
with FICA taxes and other benefits which accrue to Marcy, cost
the City between" $133 and $140 per meeting. The increase
requested would net be out of. line with the costs in surrounding
.~.
C1~1es.
2) Vacation policy: Committee recommends no changes to in either
vacation accrual or in allowing sick leave in excess of 800 hours
to be converted to vacation.
3) Personal use of equipment: In order to clarify for employees
what is apparently a somewhat clouded understanding of whether
personal use can be made of City property, the Committee
recommends the following policy be added to personnel policy:
"Employees are prohibited from using city owned equipment for
personal use."
4) Finance Department personnel request: The Committee recommends
the job title of Debbie Poirier, the City Recording Clerk, be
changed to that of Accounting Clerk. The job was advertised as
Accounting Clerk and the duties are consistent with that title.
The title was changed at the time she was hired but the job
description still uses Accounting Clerk. The Committee also has
requested supervisory staff review and make a recommendation as
to whether or not Ms. Poirier is adequately compensated. When
that review is completed the Committee will review it and make
any necessary recommendation to the full Council.
o
5) Parental leave policy: Since the City does not reference
parental leave in its policies, the Committee recommends adding
the language found in state statute which requires both male and
female employees be allowed to take six weeks unpaid leave when
either adopting or having a child. The Committee also recommends
department heads or the administrator have the authority to
approve additional time over and above the six week period but
such time be chargeable to either sick leave (if a doctors
certificate is presented showing that the employee cannot/should
not perform normal business activities because of medical reasons
relating to the birth or pregnancy) or to allow the employee to
extend the parental leave through the use of accrued vacation
timew
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PEACH ASSOCIATES. INC.
15830 Unive~sity Avenue NW
Andove~, MN 55304
434-9358
Septembe~ 14, 1989
Mayor Jim Elling
Councilmembers Jacobson. Knight, Orttel, Perry
CITY OF ANDOVER
1685 Crosstown Boulevard NW
Andover, MN 55304
The Honorable Mayor and Council:
Becau~e of changes In my work situation, I am proposing to change
my status with the City as City Council Recording Secretary from
a permanent part-time employee to a contract service, effective
January 1, 1990.
The benefits to the City would be it would no ionge~ have to pay
the benefits of FICA and insurance. It would no longe~ p~ovide
supplies othe~ than City lette~head and tapes, and Staff would be
~elieved of the ~esponsibiiity of taking Council Minutes and of
doing accounting work fo~ anothe~ employee. The se~vices
p~ovided to you would ~emain unchanged. The changes would only
be administ~ative. A cont~act would also al low me to p~ovide
other ,special and ove~flow sec~eta~ial se~vices to the City.
Working on a cont~act basis also benefIts me in that my ove~head
expenses that I have p~ovided to the City ove~ the past 12 yea~s
would be more adequately compensated. These include the addition
of a computer, wo~d p~ocessing equipment, fax machine and
utilities.
The p~oposal fo~ taking and transcribing the Council Minutes at
each meeting is: .
$20 per hou~ or fraction of Council Meeting
1/2 hour t~avel time per meeting
$6.50 per typew~itten page of MInutes
I have enjoyed working fo~ the Council and appreciate the
confidence you have always shown in me. I believe thIs cont~act
se~vice will be mutually beneficial and look fo~wa~d to
continuing my service to you. Please place this item on an
Age~da for conside~ation as soon as possible. Thank you.
~ Since~ely you~s,
~~.~
n
ECORDII~ SECRETARIEL FOR CITY COUNCIL MINUTES J
Prepared by Marcie Peach
October S, 1989
~. RATE Itl-HOUSE WORK DONE OUTS IDE
COST FOR A TYPIC~L COST FOR A TYPICAL
4-HOUR MEETING' 4-HOUR MEETING"
--------------------------------------- ---------------------
LAINE - done by City Clerk
in house $14/hour $291.20
AMSEY - done by Staff
in house $I IIhour m8.80
INO LAKES - done by Staff
in house $12/hour $249.60
saEO - done by City Clerk
in house U2.S3/hr $260.62
UMOUTH - done by City Cl erk
in house $13.50/hr $280.80
PRING LAKE PARK - by Staff
in house $14.19/hr $295.15
T. FRANCIS - done by City Clk
inhouse $13/hour $210.40
AtIOl;A - hires part-time
work done outside :lIO.39/hr $171.64
COON RAPIDS - hires part-time
work done outside $9.65/hour $159.67
MAPLE GROVE - hires part-time
work done outside $9/hour $l4B.68
D~YTON - hires part-time
Hork done outside $10.73/hr $177 .26
CHAMPLIN - contracts service $20/hr mtg
work done outside tI3.50/pg $242.00 112-pg ave)
A/1DOVER - current
work done outside $105/mtg UB.89/hr) $124.44
Andover - when done by City
Clerk - 1n house $12/hr $249.60
(when Minutes h ve to be
taken h011e by City Clerk) $IB/hr ot $327.60
;0
'4-hour meeting plus 10 hours
of transcription
I' work done outside
,ind udes IB% overhead
, in-house includes 1 1/2 time
during /lite; t 30% overhead
PEACH ASSOCIATES CO,TRACT PROPOSAL - t20/hr/mtg t $10 travel t $6.50/pg
$16B.00
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CITY of ANDOVER
MEMORANDUM
TO: Personnel Committee
COPIES TO:
FROM: David Almgren
DATE: october 24. 1989
REFERENCE: Chang.. in Pol iev
Please review for consideration:
Pol~ey No. l'-'Vacations
'lI. Provisions
A. Employees shall accumulate vacation on the following basis:
service
During the lOth year
During the 11th year
During the l2th year
. During the 13th year
During the 14th year
During the lSth' year
and each year thereafter
."
Policy No. 3 - Sick Leave
(Add R.I
t Days
15
16
17
18
19
20
Vacation Eligibi1ity
10.00 hr. each month
10.67 hr. each month I
11.33 hr. each month) .
12.00 hr. each month) Change
12.67 hr. each month)
13.33 hr. each month)
R. Banked sick leave in excess of 800 hours (100 days)
shall be credited to the employee and may be converted
at the employee's option so that up to one-half will'
accrue as vacation time.
co
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POLICY NO. 1 - VACATIONS
.
I. POLICY
<0
It shall be the policy of the City of Andover to provide
paid vacations for use on a regular basis to all
*permanent employees in accordance with the provisions in
this policy. .
I"..
'~~.'\ PROVISIONS
" l A. Employees shall accumulate vacation on the following
.. f" basi s:
SERVICE
During 1st year through 5th
During the 6th year
During the 7th year
During the 8th year
During the 9th year
During the 10th through 15th
During the 16th year and each
year there'after
VACATION ELIGIBILITY
6.66 hours each month
7.33 hours each month
8.00 hours each month
8.66 hours each month
9.33 hours each month
10.00 hours each month
13.33 hours each'mo~th
B. Vac~tions begin to accrue from the first of the month
in which the starting date is on or before the 15th
of the month; and from the first of the following
,month for starting dates on or after the 16th of the
month.
C. Limits on vacation accruals
1. Employees should be encouraged to take vacations
on a regular basis; however, vacation can be
deferred and allowed to accrue up to 160 hours
with written approval of the responsible
supervisor and notification to the city Council.
2. At the effective date of this policy, the level
of vacation hours accrued by an individual may,
not exceed 160 hours.
3. . Each anniversary date thereafter an evaluation
will be made to see that hours accrued do not
exceed the maximum or hours over the maximum will
be forfeited.
I
4. Permanent part-time employees shall accrue
vacation hours on a pro-rata share of 173 hours.
* permanent part-time employees shall accumulate
vacation on a pro-rata share of 173 hours.
III. SCHEDULING VACATIONS
~
A. It is both the supervisor's and employee's
responsibili ty to plan vacation "use, recognizing
policy limits. Supervisors should make every effort
co accommodate employee vacation requests,
recognizing that the needs c't. the City do come first.
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POLXCY NO.3 - SXCK LEAVE (Cont.)
G. Employees shall be paid for unused sick leave at time
of termination of employment from the City, provided
however the employee leave the City unde~ favorable
conditions and in good standing. The following
schedule shall be used in the determination of pay-
off:
, .
20\ all employees with two (2) through five
(5) years service time
40\ - all employees with six (6) through ten
(10) years service time
50\ all employees with over ten (10) years
service t-ime'
At no time will any employee be paid for more than
400 hours as a pay-off.
H. Employees not reporting to .work because of illness or
other personal health reasons should notify the~r
supervisor within one-half hour following the
beginning of their work day.
\
I. Sick leave of all employees must be reported.
J. Disability Insurance shall be available to City
employe.es, with the premiums for such insurance being
paid by the employee through a deduction from
accumulated sick leave benefits.
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years of employment worked prior to application for employment with
Anaka County, solely for the purpose of computing the number of
vacation days per year to which the prospective employee would be
entitled upon employment with Anoka County. Credit shall only be
offered in situations where the prospective employee's training, education
and experience makes the prospective employee uniquely qualified for the
job for which' application has been made. In no event ,shall the credit
given put the prospective employee in a better position than current
employees who hold substantially equivalent positions, and who are
similarly situated with regard to training, education and experience. To
ensure appropriate use of this vacation credit, a report will be furnished
to the Management Committee on a calendar year basis.
C. Sick Leave
Sick leave may betaken only to the extent that it is earned. Permanent
full-time and permanent port-time employees shall earn sick leave
according to the following schedule:
Regular HOUrS of Employment
Worked*
Hours of Sick Leave
Earned
,21.66
*lncludes paid vacation, sick, holiday and compensatory time used.
Excludes overtime and compensatory time earned.
Employees may request to take earned sick leave anytime after
completion of the probationary period. Sick leave may be used for illness,
injury, maternity care, outpatient or inpatient treatment for mental
illness, alcoholism or drug addiction or by necessity for medical or dental
care. Sick leave may be used by the employee to care .for the employee's
spouse, children, or parents in cases of illness. The Appointing Authority
may require a medical certificate as may be deemed necessary before
approving the utilization of sick leave.
Employees.shall notify their immediate supervisor on the first day of sick
leave and at appropriate intervals as determined by the supervisor. When
possible, sick leave shall be requested in advance.
An employee' receiving workers' compensation benefits may take
sufficient sicl~"1eave to make up the difference between the workers'
compensation 'benefits and the employee's regular wage.
Banked sick leave in excess of 800 hours (100 days) shall be credited to
the employee and may be converted at the employee's option so that up to
one-half will accrue as vacation time. This conversion option applies only
to sick days earned after July I, 1985.
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CITY of ANDOVER
MEMORANDUM
TO:
COPIES TO:
FROM:
DATE:
REFERENCE:
Personnel Committee
C'ity C'lI>rk ~)>
O~tQb9r 24, 1909
Policy/Personal Use of Office Equipfue~L
Because of problems we have had.in the past with employees using
office equipment for personal-use, especially during working
hours, it is requested that we adopt a policy which prohibits
such use.
Attached is a copy of a proposed policy for your consideration.
V:Attach.
Administrator's Comments:
The use of various equipment was not limited to working hours.
In 1984 we addressed the Public Works Department by the
attached policy.
In 1988 we had another problem and addressed that by a
staff policy.
See memos attached.
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IpOLICY NO. 17 - PERSONAL USE OF CITY OWNED EQUIPMENT
I. POLICY
Employees are prohibited from using city owned equipment
for personal use. Such equipment shall include but not be
limited to typewriters, computers, copy machines, tools,
vehicles.
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PUBLIC WORKS AmnNISTRATIVE PROCEDURE
USE OF PUBLIC WORKS EQUIPMENT AND PROPERTY
March 26. 1984
The following rules will govern use of City owned equipment and property by
Public 'Works employees:
1. City equipment and property will not be loaned to citizens or employees.
2. Public Works employees will not work on their's or any employee's or citizen's
private vehicles in the Public Works area at any time.
3. Jublic Works employees are not authorized to wash private cars in the Public
Works garage.
4. All privately owned vehicles will be kept out of the Public Works garage
except during extremely cold weather. Vehicles may then be parked in the
garage after receiving permission to-do so.
JES:vv
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<D
MEMORANDUM
TO: .
COPIES TO:
FROM:
DATE:
REFERENCE:
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p()&-{ C- (
CITY of ANDOVER
All City Staff
2
James E. Schr.antz
COpy Machine
.The copy machine is.. for City Business onlv! We
can copy items, for people, that pertain to the
items or transactions that are being conducted
at City Hall.
We cannot use the copy machine for copying per-
sonal items or items for outside organizations.
We cannot copy these organiz.ational or personal
items even if we pay for the copying. The library,
Post Office. and other companies have copy machines
for th.at purpose.
Ple.ase sign and return a copy of this letter to
me.
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CITY of ANDOVER
f
MEMORANDUM
TO:
COPIES TO:
FIfM:
DATE:
REFERENCE:
Personnel Committee
Howard Koolick
September 25, 1989
Employee Request
Debbie poirier, City of Andover Recording Clerk, approached me
last week with two personnel issues which she would like
addressed. She has discussed these with the City Administrator
prior to my arrival and received no satisfaction.
The two items of concern to her were:
1. Her title as Recording Clerk instead of Accounting
Clerk.
. .
2. She feels she is not being paid appropriately compared
to other city employees.
The following is the background I have relating to each issue.
1. Title - Job was advertised as accounting clerk. When she was
hired, title was changed to recording clerk. She accepted job as
recording clerk. Job description still uses title as accounting
clerk. In addition, our part-time position in the finance
department is titled accounting clerk.
2. Salary - Ms. Poirier was concerned that she was not being
adequately compensated. She cited the engineering secretary who
has been here a shorter time yet was making more money. A review
of the City's comparable worth plan indicates that neither of
these positions (as well as several others) are not in the plan.
A review of her personnel file shows satisfactory performance.
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CITY of ANDOVER
MEMORANDUM
TO:
COPIES TO:
FROM:
DATE:
REFERENCE:
Personnel Committee
Howard Koolick
October 26,1989
parental Leave
The City of Andover's personnel policy contains no provision
relating to parental leave. "Minnesota state statutes require the
City to give all employees, male and female, six weeks unpaid
leave.
The items that the Committee may want to address include:
1. The use of sick leave relating to the birth or adoption
of a child .
2. Whether council needs to approve the six weeks unpaid
leave or whether the department head can approve it.
3. The requirement of a person on unpaid parental leave to
pay all insurance costs during the leave.
4. Whether the City would. consider paid leave and how it is
to be authorized.
5. Who has the authority to authorize more than the required
six weeks leave.
6. Other topics as determined by the personnel committee.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Nn'rpmh~r 7. 10AO
l=:t~ff ..nil
.f-f-....'"
Finance \~
Howard Koolick \"\
Fi n;
APP~pt~. .FOR
AGEN ~
BY:
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM
NO. 12. Computer
Discussion
BY:
j
REQUEST
The Andover City Council is requested to review and approve the
specifications and bid forms for the City's finance computer
system.
BACKGROUND
The form used was suggested by Jim stern of Chapel Consulting.
While I have talked briefly with him, he has not reviewed the
specs.
The only difference between his suggestion and the form .we are
using is the sections on hardware. The difference results from
our specifying an IBM System 36 as the hardware platform. Mr.
stern's form was open-ended as far as hardware platforms, allowing
the vendor to bid the appropriate hardware.
Both Mr. Stern and myself believe that specifying the hardware is
a mistake. The City is excluding a number of potential vendors.
An alternative would be to either not specify a hardware platform
at all, or change it to "IBM System 36 or Equivalent."
Please note that the specs include a number of items on which the
City will base its choice. This is common and results in the
potential to award the bid to someone other than low bidder,
should the City desire to do this.
Should City Council approve the specifications and bid forms this
evening, the proposed calendar would be as follows:
November 17th - Advertise in official newspaper
December 11th - Bid opening
COUNCIL ACTION
MOTION BY
o TO
SECOND BY
city Council Meeting
November 7, 1989
Computer Discussion
o
December 19th - Bid awarded and negotiations on contract
begin
Second Meeting in January - Contract approved by Council
March 1, 1989 - Installation begins (This date is only an
estimate. Actual date will be negotiated
with vendor)
CITY COUNCIL OPTIONS
1. Approve specifications and bid forms and authorize staff to
publish notice in official newspaper and solicit bids.
2. Request amendments be made prior to publishing and soliciting
bids.
3. Continue this item to next meeting to allow Councilmembers
additional time to review specifications.
4. Reject specifications and instruct staff on different action
desired.
5. Other options as determined by City Council.
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CITY OF ANDOVER
ANDOVER, MINNESOTA
SPECIFICATIONS AND BID FORMS
FOR
COMPUTER EQUIPMENT AND SOFTWARE
NOVEMBER 10, 1989
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CITY OF ANDOVER
INVITATION AND INSTRUCTIONS TO BIDDERS
FOR FURNISHING AND DELIVERY OF
COMPUTER EQUIPMENT AND SOFTWARE
Sealed bids will be received by the City of Andover in the office
of the Finance Director no later than 2:30 p.m. C.S.T. on the
11th day of December, at which time they will be publicly opened
and read for furnishing, delivery and installation of computer
equipment and software. The city of Andover reserves the right
to accept or reject any and/or all bids.
Bids must be made on forms furnished by the City and no
alteration, additions or variation will be permitted. Bids must
be accompanied by bid security in an amount equal to five per-
cent (5%) of the total bid.
Each bid envelope shall be clearly marked "Proposal for Computer
Equipment and Software," and addressed to
Finance Director
City of Andover
1685 Crosstown Boulevard Northwest
Andover, Minnesota 55304
Howard Koolick
Finance Director
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0 TABLE OF CONTENTS
SECTION pAGES
1 GENERAL INFORMATION 1-5
2 GENERAL REQUIREMENTS 6-16
3 GENERAL CHARACTERISTICS 17-19
4 SPECIFICATIONS FOR INDIVIDUAL
SOFTWARE APPLICATIONS 20-31
5 ATTACHMENTS 32-38
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SECTION 1
GENERAL INFORMATION
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PAGE 1
D
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GENERAL INFORMATION
Purpose
The purpose of this request for bid is to provide interested
vendors with the necessary information and specifications to
prepare and submit a bid for computer hardware, operating system
software, application software, installation, maintenance,
support and training for consideration by the city of Andover.
Summary of Requirements
It is the intention of the City of Andover to purchase data
processing equipment and software to provide the City with the
capability to efficiently and effectively perform the following
functions:
utility Billing
Payroll
Financial Accounting and Budgeting
Accounts payable/Disbursements
In addition, the city contemplates adding additional functions in
the future which may include (but are not limited to):
o
Accounts Receivable
Purchase Orders
Fixed Assets
Special Assessments
Geographical Information System
Word Processing
Spreadsheet Applications
The City desires to purchase and install data processing
equipment and software designed to operate in the existing office
environment and without disruption of present operations within
the following requirements:
1. System Operation - All equipment and software must
be designed to be operated by non-technical staff
employees. The City desires a data processing
system which can be operated without the necessity
of hiring programming staff.
2. Multi-user/Multi-Tasking - Equipment and software
proposed shall provide multi-user and multi-tasking
capabilities. The system must be capable of
expansion to accommodate additional users and
applications with minimal performance degradation.
3. Menu-driven Operation - Software shall be menu-
driven (or equivalent), designed for on-line multi-
user operation.
PAGE 2
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4. Equipment Operating Environment - All equipment
offered must be designed to operate in the existing
office environment and should not require any
special building modifications or unusual electrical
service. It must also carry a manufacturer's
warranty.
5. Initial Hardware Installation - Outlined below are
the anticipated components on the equipment
configuration to be used in preparing the bid.
Recommended changes to this configuration are
welcome and should be listed separately as an
alternative bid.
Sufficient on-line disk storage and memory to
adequately support two to four users, the
proposed operating system and application
software, processing volumes and estimated
growth.
Magnetic tape back-up capabilities.
1 printer
2 - 4 workstations
This configuration assumes that none of the
City's current data processing equipment will
be utilized.
Background Information
Andover, Minnesota is a rapidly growing community located 15
miles north of Minneapolis. The estimated 1989 population is
14,646 people.
The City of Andover employs approximately 65 full-time, part-time
and seasonal employees. The City Council consists of a Mayor and
four Councilmembers.
The City currently has the following data processing equipment:
Digital Equipment Corporation MicroVAX II, Model 630QZ-A2
with 16MB hard disk
11 Digital VT220 Terminals
95MB Tape Drive Component
Q22 TK50 Tape Controller
LN03 Laser Printer
LA100-BA Matrix printer/Keyboard
Okidata Microline 294 Printer
This equipment, purchased in 1987, is being used for word
processing and spreadsheeting. The City intends to continue to
use the above equipment for this purpose.
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PAGE 3
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The City also currently has the following software packages:
WordMARC - a word processing software package currently
running on the DEC MicroVAX II.
2020 - a spreadsheeting package also running on the DEC
MicroVAX II.
Non-Profit Management System (NMS) - a financial accounting
package which is outdated and unsupported.
Currently, only the utility Billing module is
being used.
Estimated Volumes
utility Billing -
Number
Number
Number
Number
Number
Number
Number
of
of
of
of
of
of
of
utility customers
cash receipts per quarter
utility bills per quarter
metered services per customer
non-metered services per customer
services available
different rates used
Payroll -
Number of full and part-time employees
Number of payroll checks issued per month
Number of annual w-2 forms printed
Average number of fund distributions
per check
Financial Accounting and Budgeting -
Present
Average
Volume
Estimated
Annual
Percentage
Increase
2,700
2,650
2,700
1
2
3
35
10%
10%
10%
5%
65
60
65
3
2%
2%
2%
Number of funds 45 10%
Average number of balance sheet accounts
per fund 25 5%
Average number of subsidiary revenue accounts
per fund 40 5%
Average number of subsidiary expense accounts
per fund 200 5%
Number of departments 30 5%
Disbursements -
o
Number of active vendors
Number of invoices received each month
Number of checks written each month
PAGE 4
1,500
250
175
5%
5%
5%
R
4:> Additional Applications -
The additional applications mentioned earlier may be
implemented by the city at a later date. At this time volume
information is not available.
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PAGE 5
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SECTION 2
GENERAL REQUIREMENTS
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PAGE 6
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GENERAL REQUIREMENTS
Submission of Proposals
Sealed bids will be received by the city no later than 2:30 p.m.
on December 11, 1989 for furnishing, delivery and installation of
a computer system, associated operating system software and
various application software systems described herein for the
city in accordance with specification and bid forms contained
herein and prepared by the city.
Where a proposal includes a reference to equipment hardware,
associated operating system software, application software,
supplies, preventative maintenance, and/or remedial maintenance
services to be furnished by someone other than the proposing
vendor, sufficient definition of such equipment, software,
supplies or services must be included to permit evaluation of the
proposal as a whole. In addition, there must be clear
identification of the vendor who will have the ultimate
responsibility for installation and implementation. The selected
vendor shall be considered as the prime contractor and shall
assume total responsibility for installation and maintenance for
all hardware and software in his proposal. Furthermore, all
proposals, information and responses will be incorporated into
and be made apart of any final agreement between the City of
Andover and the selected vendor. Failure to meet these
obligations will result in the cancellation of any contracts and
the forfeiture of the proposal security as liquidated damages.
Copies of each proposal must be submitted in standard format and
be enclosed in a sealed envelope at the time and place specified.
Proposals shall be clearly marked as follows: proposal for
Computer Equipment and Software. All proposals will be opened
publicly in the City Council Chambers of City Hall at the time
and date specified. proposals which are hand delivered on the
day of the opening must be presented in the appropriate office at
or before the time specified. The City will not be responsible
for late mail deliveries. No proposals will be accepted if
received after the time specified.
proposals shall be mailed or delivered to:
Finance Director
City of Andover
1685 Crosstown Boulevard Northwest
Andover, Minnesota 55304
o
PAGE 7
o
Each proposal shall be accompanied by bid security in an amount
equal to five percent of the total bid. The security may be in
the form of a certified check, cashier's check or a bidder's bond
payable to the city of Andover. The security will serve as a
guarantee that the vendor will, if awarded the contract, enter
promptly into an agreement with the city.
Should any bidder whose proposal has been accepted by the City
refuse, fail or neglect to execute an agreement, or if an
provisions of the agreement are not met, it is understood and
agreed between the City and said accepted bidder that said five
percent (5%) bid security shall be the amount of liquidated
damages occasioned by such failure, refusal, neglect, or non-
compliance and use the proceeds in payment of said damages.
Conditions
Each vendor must comply with all requirements as directed or
required by this notice. Notice is hereby given that if a
proposal is informal, defective or irregular, the same will be
rejected immediately.
All articles must conform to specifications and shall be subject
to inspection at time of delivery before acceptance. Where two
or more vendors are deemed equal, the City reserves the right to
make the award to one of the vendors.
Vendors shall specify in their proposals the delivery date of
their equipment, services, or products. Delivery must be made on
or before the specified dates. The City desires the system
to be delivered and installed as soon as possible, preferably
within 60 days after selection of the proposal.
Prices for hardware and software quoted by vendors shall be firm
prices an not subject to increase during the term of any
contractual agreement between the City and selected vendor.
vendors shall quote prices less any applicable taxes.
These specifications shall become part of the contract between
the City and the successful vendor.
Right of Rejection
The City of Andover reserves the right to reject any and all bids
and accept the proposal it deems in its overall best interests
considering items including, but not limited to, price, previous
experience, access and base of serviceability, delivery date,
quality and capability. Further, the City reserves the right to
make its selection solely on the basis of the proposals.
o
PAGE 8
o
Past Service and Experience
The City reserves the right to reject any proposal offering
hardware and/or software that has been proven in use to be
unreliable or unsuitable for the work to be accomplished.
proposals of inexperienced vendors or those who have failed to
properly perform other contracts may be rejected for such cause.
Vendors shall provide the names, addresses, telephone number and
description of three municipalities within the Twin Cities area
that are currently operating a system with the proposed software
and a similar hardware configuration to that proposed.
City's Investigation
The City of Andover may make such investigation as deemed
necessary to determine the ability of vendors to meet the
requirements of these specifications. Vendors shall furnish to
the City all such information and data for this purpose requested
by the City. The City reserves the right to reject any proposal
if the evidence submitted by, or investigation of, such vendor
fails to satisfy the City that such vendor is properly qualified
to carry out the obligations of the agreement and these
specifications.
Performance Bond
The vendor shall, if awarded the contract, enter into a contract
and furnish a performance bond satisfactory to the City in the
full amount of the award for faithful performance of the
contract.
Basis for Evaluation
The City will review and evaluate all proposals submitted in
response to this document. Vendors may be eliminated from
consideration for failure to fully comply with the
specifications. The selection will be based on the proposal
deemed to be the most cost benefit effective while meeting the
specifications responsibly, based on, but not limited to, the
following: availability and quality of application software;
hardware serviceability; ease of operation; upward expandability
in terms of maximum capacity of processor and peripherals.
The basis of evaluation will include the following
considerations:
a. The vendor's performance record to date in meeting the
requirements of their existing customers.
b. The amount of vendor support that will be available for
modifications as they are needed, required or requested.
o
c. The financial stability, longevity and strength of the
vendor.
PAGE 9
o
d. The proven, existing application systems the vendor has
now for immediate implementation. The vendor's
capabilities in other system areas will be treated as a
positive factor.
e. The cost of the system to include costs incurred
indirectly, as well as those billed directly by the
vendor.
f. The internal controls provided within the system which
prevent unauthorized access to data and provide adequate
audit trail.
g. The operational flexibility during periods of system
failure due to mechanical malfunctions (i.e.,
reorganizations after a lightning strike).
h. The availability of users in the area to allow reference
investigation.
i. The quality of system, program, operator and user
documentation provided.
j. Adherence to the requested proposal format. This
includes the thoroughness of the proposal as well as the
format of presentation.
k. Equipment capacities, capabilities, and features.
1. Hardware/software service capability.
m. Equipment and software modularity and ease of upgrade.
n. The experience required and number of data processing
personnel needed to operate and maintain the system.
o. The number, type and experience of local vendor staff.
p. The portion of the total system that the vendor will
provide in terms of equipment, installation, conversion,
software, education and training support, software
support and equipment maintenance service.
q. Timely delivery of proposed system (hardware and
software).
r. The capability to perform conversion of existing utility
billing data files.
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PAGE 10
o
proposed Format and Quality
To assist in evaluation of each proposal, it is requested that
each proposal be written in a concise and forthright manner and
that superficial marketing statements be avoided. The quality of
the proposal submitted by a vendor is viewed as a basic
indication of the vendor's general capability and technical
competence. Quality is interpreted as completeness,
thoroughness, accuracy, compliance with instructions, timeliness,
and the organization and conciseness of decsriptive text
material. proposals which do not comply with instructions may be
eliminated from further consideration.
The proposal should be bound in a single bound volume and
organized as follows:
1. LETTER containing narrative for the proposal, overall service
and product proposed.
2. BID BOND
3. VENDOR PROFILE:
a. Number of years in present location.
b. Largest local project. Include name and size of hardware
and nature of software applications in service.
c. Number of years of experience vendor has in data
processing for city governments.
d. Total staff available. Include number of instructors and
telephone support personnel.
e. Number of programmer/analysts working on city
applications.
f. Indicate if any pending litigation exists.
g. Indicate type of ownership structure.
h. List at least three cities in the Twin Cities area using
the proposed software on a similar hardware
configuration. Include name and telephone number of
contact person.
i. Provide resumes of personnel that will be involved in
software support and/or development, and installation of
the City's system.
j. Provide copy of most recently audited financial
statements.
o
PAGE 11
o
4. VENDOR SERVICES:
a. Required lead time for the proposed hardware.
b. Indicate what site preparation assistance is available.
c. Indicate what conversion assistance is available.
d. Indicate the amount of training time provided in the
proposed price (number of people, number of hours per
application, location)
e. Estimated cost and duration of operator and applications
training available to city personnel - both initial and
ongoing.
f. Will current copy of source code be placed in the
possession of a qualified escrow agent? Will proof of
such placement be provided to the City?
g. Cost and availability of software development or
modification not included in maintenance fee.
h. Maintenance responsiveness - hardware and software.
Indicate the number of qualified maintenance personnel
located within a reasonable distance, warranty period
response time and and location of potential back up
personnel.
i. Type of operating system support that is available.
state response time and cost.
k. Is detail documentation available in manual form?
Indicate cost, if any, of updates.
1. Method of providing software. (i.e. purchase, rental,
lease, license, third party, etc.). Indicate owner of
software, author, warranty, and cost of enhancements for
each application.
m. Software support. Indicate the manner in which
application software support would be provided and the
pricing arrangements for such support.
5. HARDWARE:
a Equipment configuration. Assumptions and calculations
used to determine configuration (i.e. memory size, disk
capacity, etc.). Include expansion capabilities of the
system.
b. Amount of minimum increments of memory and cost.
o
c. Disk capacity - amount proposed and maximum amount.
upgrade capacity - state increments and cost.
PAGE 12
o
d. Disk requirements analysis for initial applications
software. State amount of storage needed for operating
system, each application, etc. State percentage
available for additional applications.
e. peripheral equipment - Indicate features of each CRT,
printer, etc. included in proposal.
f. state the operating environment required. Include
temperature range, humidity range, BTU output, cooling
requirements and false floor requirements.
g. State the electrical requirements.
h. State the height, weight, depth and width of each
component.
6. OPERATING SYSTEM:
a. Describe the major features.
b. What is the upward mobility of the system software
to a larger configuration in the same family.
7. APPLICATION SOFTWARE:
a. Include application naratives for each proposed
application.
b. Include all of the software capabilities checklist pages
included in Sections 3 and 4.
c. What is the upward compatability of the application
software should a future hardware upgrade be necessary.
8. COST SUMMARY:
a. Include attachments A through F.
b. particular attention should be given to :
- Stating specific costs involved with all software
modifications.
- Detailed pricing of each hardware component.
- Monthly maintenance charges by equipment device.
- Estimated cost of consumable supplies (i.e. paper
ribbons, etc.).
- One-time installation charges.
- User training costs.
9. IMPLEMENTATION SCHEDULE:
o
a. Prepare a detailed implementation schedule. Include
all steps necessary for conversion of utility billing
files, either automated or manual.
PAGE 13
o
10. CONTRACTS:
a. Include sample contracts for both hardware and software.
System Requirements
The information in this section is intended to assist potential
suppliers to structure proposals appropriate to the specific
needs of the City. It is essential that sufficient processing
power and mass storage be available to service adequately all
concurrent activities and anticipated growth. At the same time,
every effort should be made to provide these services at the
lowest cost to the taxpayers.
The City feels that ongoing maintenance and support are a major
factor in the selection of its data processing vendor.
Therefore, vendors should view the City as a user of data
processing with minimal experience. Consequently, a significant
degree of support is expected from the vendor, who shall be
responsible for the following:
1. System Definition.
This consists of detailed definitive system design work
required to make this proposed hardware and software system
functional in the city environment.
2. System Implementation.
This consists of the detailed programming and system support
required to get the hardware and software systems up and
running within the time frame specified.
3. Training.
This includes the education and training of City personnel in
the use of the equipment and programs. Fully documented
system manuals must be provided. Classroom training at the
vendors location is acceptable.
4. Conversion.
This includes the potential for automated conversion of data
files from the existing utility billing system to the new
system. Manual conversion by City staff will be acceptable
only after determining automated conversion is not practical.
System Constraints
Because of the environment in which the City desires to operate,
several system constraints have been identified and are outlined
below:
o
PAGE 14
o
o
MANDATORY REQUIREMENTS
1.
PERSONNEL CONSIDERATION. The City desires to minimize
technical staff requirements. Therefore, the system proposed
must be capable of being operated by existing personnel who
have limited computer experience. It is recognized that a
comprehensive user/operator training program will be
required. It is anticipated that all software maintenance
changes and modification will be accomplished by the vendor
selected, as the City does not intend to employ computer
programmers. proposals should also include samples of
software documentation.
2.
SOFTWARE SUPPORT UPDATES. The vendor selected shall provide
a "hot line" telephone number to City personnel for
resolution and operational questions and assistance in
isolating possible system faults. Software modifications
must be made on a timely basis.
3.
DATA INPUT AND INQUIRY. It is expected that all data entry
will be done during normal business hours. Daily inquiries
into all files will be expected. It is required that all
users be able to access their respective data files and
records without interference, delay, or contention.
4.
FILE PROTECTION AND HISTORY. In order to safeguard data
files, it is required that provisions be made for copying all
files to a media that can be stored in another location.
5.
FILE SECURITY. Security against unauthorized access through
the use of security password techniques, which will provide
information only from selected portions of the data base and
only to respective users shall be required.
HARDWARE REQUIRED
The City requires an interactive multi-workstation system capable
of supporting numerous on-line users simultaneously. The equip-
ment furnished shall be new equipment only and must include the
following:
1 IBM System 36
2-4 workstations
1 printer
1 tape drive for file backup
The CPU and mass storage requirements should be dictated by the
specific applications described later. The initial CPU and mass
storage configuration should be operating at no more than 50% of
capacity after all applications, assuming current volumes.
PAGE 15
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In order to meet future processing needs, the proposed system
must, at a minimum, be expandable as follows:
Ability to add a second printer
Ability to add additional on-line mass storage
Expandable to add 2 more users for the finance system with
little or no lose of response time. In addition, should
the City desire to add word processing to the system, an
additional eight to ten workstations would be needed.
APPLICATION SOFTWARE REQUIRED
The installation and performance of the application software is
the single most important element of the proposed system. This
shall be the basis for system acceptance and payment. A vendor
unwilling to accept this condition, need not submit a proposal.
For any software capabilities that are not part of a standard
package, the proposer must state the specified cost of the
modifications and the date available. A listing of time and
materials only will not be viewed as an acceptable response.
To further assist the City in evaluating the initial application
software, proposals shall include samples of reports and other
printouts, files and records used in the program.
o
PAGE 16
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SECTION 3
GENERAL CHARACTERISTICS
~~
o
PAGE 17
n
o
Currently Can be
in Package Added
Terminal access controls
(provide a complete description)
Menu driven application programs
Documentation:
System documentation
Program documentation
Operator instructions
Backup procedures
Restart procedures
Operator prompting and instructions
displayed on terminal
Capability of specify which printer
will print a specific report
Capability to print the contents
(format and display) of each display
available on the visual display
terminal
Capability to display the contents
of a specific report on the visual
display terminal
vertical scrolling capability
Horizontal scrolling capability
Minimal redundancy of stored data
8 1/2 X 11 page printing (132
compressed characters)
Program source code kept by
trustee
All reports contain the following
information:
City name
Report ti tle
c
Processing date
As-of date
PAGE 18
Cost to
Develop
Date
Avail
o
currently Can be
in Package Added
All reports contain the following
information (continued):
Pages numbered in sequence
Subtotals after every sort
level, break or as defined
by user
Grand totals
Column heading descriptions
Numeric keypad
Edit and reasonableness checks at
appropriate stages of data input
Balancing of batch total can be
done prior to posting transactions
Financial system automatically pulls
accounts payable, payroll, utility
billing for updating appropriate
accounts
Screen format similar to one
another in each application
Scrolling, escape functions, data
entry procedures etc. same in each
application
o
PAGE 19
Cost to
Develop
Date
Avail
"
o
SECTION 4
SPECIFICATIONS FOR INDIVIDUAL SOFTWARE APPLICATIONS
o
PAGE 20
"
"
o
FINANCIAL SYSTEM
Currently Can be
in Package Added
Current Account Number Format
is xxx-xxxxx-xxx
Digits 1-3 are always the Fund
Number
For Asset, Liability and Revenue
Accounts - Digits 5-8 are account
number
For Expenditures - Digits 5-8 are
the department
For Asset, Liability and Revenue
Accounts - Digits 9-12 are always
zero
For Expenditures - Digits 9-12 are
the object codes
The current account structure can
be used
Will not allow transactions to
post if they are not in balance
by fund and transaction
Provides complete printed audit
trail
Capability to process subsequent
year transactions before closing
previous year
On-line entry and editing of
transactions
Double entry system
At least twelve accounting periods
Ability to print edit lists of
entries from accounting systems
prior to posting
Interfaces with other accounting
systems and applications
o
PAGE 21
Cost to
Develop
Date
Avail
o
Currently Can be
in Package Added
Allows inquiry to all accounts
their balances and the detailed
transactions on file for those
accounts
Allows reports and financial
statements to be modeled in summary
or detail and in user defined
sort sequences
Allowp comparison of current year
or month to previous year and
corresponding month(s) of prior
year
Automatically closes and opens
accounts at year end, including
creating balance sheet carryforwards,
closing subsidiary ledger accounts
reopening to zero
Automatically maintains and
updates control accounts on the
general ledger for the revenue
and expenditure subsidiary ledger
accounts
Allows project accounting including
multi-year history by project
Report requirements:
General Ledger Detail Trial Balance:
Lists debit and credit balance
for each account
Sequenced in account number
order
Option to print with detail
transactions or summarized
General Ledger:
option to print in detail or
summary
Option to selected specified
accounts and periods
o
PAGE 22
Cost to
Develop
Date
Avail
o
currently Can be
in Package Added
Balance Sheet by Fund:
Includes a balance sheet
for each fund
Includes all non-subsidiary
accounts with ending balances
Calculates total assets, total
liabilities, and fund balance
Cash Trial Balance:
Includes all funds
Includes both month and
year to date receipts,
disbursements and ending
balance
Revenue and Expenditure Reports:
Allows user defined sort
sequences
Allows user defined range
of data and level of summation
Ability to post transactions
and print reports at any time
during the month
Reports list:
Annual Budget
Actual data
Remaining budget
Option to Print:
All detail transactions
for year
Selected accounts
o
Current period detail
with prior period activity
condensed to beginning
balance
PAGE 23
Cost to
Develop
Date
Avail
o
currently Can be
in Package Added
Compliance with Governmental
Accounting Auditing and Financial
Reporting (GAAFR) principles.
Budget preparation:
Software generates budget
worksheets
"What if" capability
Allows monthly budgeting
Automated spreading of
annual budget across months
based on user specified
formula
Provides ability to show
budget vs. actual information
graphically
Automated roll of budget into
next year's actual budget
RECEIPT AND DISBURSEMENT PROCESSING
On-line entry and transaction
editing
Capability to provide edit list
prior to posting
Provides warning on data entry of
disbursements when disbursement
exceeds remaining budget
Account number description verified
on screen during data entry
Displays running total by receipt
number or check number during data
entry of multiple distributions
Allows distribution from multiple
funds and accounts on one check
Prints alphabetical list of bills
to be paid
o
PAGE 24
Cost to
Develop
Date
Avail
.
o
Currently Can be
in Package Added
Allows disbursements to be paid
against revenue and general ledger
accounts; receipts to be written
against expenditure and general
ledger accounts
Allows description on both receipts
and disbursements
Prints checks including vendor name
address and dollar amount in words
and numbers
prints receipt, disbursement and
general journals
Prints history of all payments
by vendor
Prints vendor list in numerical
and alphabetical order
Prints selectable vendor mailing
lists
Allows one time vendors
Accumulates amounts by vendor and
prints 1099's
Allows unapproved issued checks
to be included with unapproved
invoices for approval
PAYROLL
Ability to run bi-weekly payrolls
Ability to run special payrolls
on demand
Tax tables, tax rates and annual
limits are user maintainable
Allow multiple checks be written
to an employee during any payroll
o
PAGE 25
Cost to
Develop
Date
Avail
o
Allow multiple payment types per
employee-minimum of 15 (Examples:
regular, overtime sick, holiday,
compensatory time, vacation)
Allows multiple deductions per
employee
Allows for the following types of
deductions:
Dollar Amount
Percent of gross pay
Ability to specify annual or
per check limits on either
of the above
provides for PERA (Public Employee
Retirement Association) deduction
and reporting
Ability to calculate and report
the following accruals:
Vacation
Sick leave
compensatory time
Holidays
Accrue vacation and sick leave
at a user-defined rate to up
to a user-defined maximum
Automatically reduce accrued sick
leave and vacation as used
Allow override of normal pay
rates and/or entry of multiple
payrates based on work performed
Ability to print deduction checks
for all or selected vendors
c
Allows for direct deposit of
employees net pay while printing
check stub
PAGE 26
Currently Can be
in Package Added
Cost to
Develop
Date
Avail
o
provide a paycheck with the
following information:
Name
Payroll period ending date
Check number
Check date
Net pay amount
Dollar amount spelled out
Provide check stub with the
following information:
Current hours
Current and Y-T-D earnings
Current and Y-T-D withholdings
Current and Y-T-D benefits
Ability to add user defined
comment to pay stub
Provide the following documents
and reports:
payroll register with depart.
fund and grand totals
payroll check register
Labor distribution report
Benefit distribution report
Direct deposit reports
PERA report
W-2's
o
Full employee profile report
including all Q-T-D and
Y-T-D figures at end of
quarter or as requested
PAGE 27
Currently Can be
in Package Added
Cost to
Develop
Date
Avail
o
Currently Can be
in package Added
Mailing labels
Employee list including name,
address, pay rate and other
information
Audit trail of all file
maintenance changes
UTILITY BILLING
Customer account structure of
at least 11 digits
Allows cycle billing
Provides for water, sewer and
street lighting billing (an
alternative would be electric
billing, as long as a flat rate
was allowable for electric)
On-line data entry and editing
of transactions
Allows at least 50 rates for
each type of service
Allows tiered rates for each
service
Allows a service and minimum
charge for each unique rate
Maintains the following information
on each customer - Name, service
and billing address, parcel
identification number, phone
number, meter number, services
used and history of each
Allows a number of user-defined
account receivables for accumulating
billings
User defined option to print zero
or credit balance bills
o
Flat rate charges are automatically
prorated for change in ownership
based on move-in date
PAGE 28
Cost to
Develop
Date
Avail
Currently Can be
in Package Added
Automatic calculation of consumption
on meter rollover accounts
o
Automatic proration of partial
payments based on user selected
options
Provide on-screen editing of
calculated charges during
meter reading entry
Allow operator intervention to
modify on screen calculated dollar
and consumption amounts
During meter reading entry, next
account number is automatically
brought up
User defined alpha codes are
printed on bill
Ability to print message on
each bill
Bills can be printed in postcard
format
Allow flat, service and step rate
charges to be combined on the bill
under one charge
Allow a minimum and maximum penalty
amount
Allow a minimum disconnect balance
Allow individual accounts to be
totally or partially free from
penalty
Option to keep a detailed meter
inventory
Ability to maintain a detailed
history of service on meter
On-line inquiry into the detailed
meter service file
o
Meter deposits may be subject to
or not subject to interest
PAGE 29
Cost to
Develop
Date
Avail
o
Currently Can be
in package Added
Automatic updating and inquiry of
billing, payment penalty and
adjustment history
Automatic interface with financial
system
On-line inquiry into accounts by
name, address, account number or
parcel number
Automatic updating and inquiry of
consumption history
Ability to maintain at least 12
billing periods history on
consumption, billing and payment
Allows interfacing with billing
data gathered by Rockwell Touchread
Automated Meter Reading System
Reports required:
Billing register
Consumption and billing summary
amounts by zone and book and
also by account type (residential
commercial etc.)
Past due final account listing
Payment edit list by account
number
Payment edit list "as entered"
order
Customer deposit report
penalty register
utility rate listing
Revenue forecast by utility
rate or customer number
o
History report of billing,
payment, penalty or adjustment
transactions for individual
or range of accounts
PAGE 30
Cost to
Develop
Date
Avail
'I
o
Consumption history report
Inactive meter list
Adjustment history report
Accounts receivable aging
report
Accounts receivable balance
report
Customer listing by account
number, service address, and
parcel number
High user consumption list
Meter reading "possible errors"
list
Mailing labels by service
address, sort name, mailing
name and parcel number
utility billing to financial
system interface edit
Meter book pages
Meter list by date installed,
and date serviced
o
PAGE 31
Currently Can be
in Package Added
Cost to
Develop
Date
Avail
o
SECTION 5
ATTACHMENTS
o
PAGE 32
-i
o
Attachment A
Hardware
Item Number
Description
o
PAGE 33
Quantity Price
Total
Total Cost
Li
o
Item Number
o
Attachment B
Maintenance Contract Options
Components or Subsystems
to be Maintained
PAGE 34
Monthly charge
Total
Total Cost
o
Attachment C
Software and Technical Support Services
Software
Basic
Software Component or Program Cost
Total
o
PAGE 35
Annual
Support
Fee
Total
Total
Total Cost
o
Attachment D
Training
Application Personnel Classification Days Persons Cost Total
o
Total
PAGE 36
o
Attachment E
System Expansion Capabilities and Cost
Component
proposed
Size/Number
Maximum
Size/Number
Expansion
Increments
o
Total
PAGE 37
Total Cost
"
o
Attachment F
Total Cost Summary
Item
Hardware
Cost
Software
Technical Support Services (Annual)
Hardware Maintenance (Annual)
Training
Installation including Cabling and all other costs
Conversion (If applicable)
Other Costs (Describe)
TOTAL COST
o
PAGE 38
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
ITEM
NO.
13.
1989 Auditor
En a ement Letter
BY:
Howard Koolick
F'
Vf-
BY:
AGENDA SECTION
NO. Staff and Committees
DATE
ORIGINATING DEPARTMENT
Finance
REQUEST
The Andover city Council is requested to review the engagement
letter for the 1989 audit as submitted by George M. Hansen P.A.
BACKGROUND
The engagement letter outlines the responsibilities of the City
and the Auditor. The letter states that the audit for the City
will be performed at a cost not to exceed $12,500. Should the
City desire additional services, they would be billed at
additional cost.
CITY COUNCIL OPTIONS
The Andover City Council has the following options:
1. Approve engagement letter as submitted and appoint
George M. Hansen P.A. as the City's auditor for 1989.
2. Request the Finance Director to contact other CPA firms
who specialize in municipal audits to determine if the
City's audit can be done more timely and less expensively.
3. Approve the engagement letter as submitted, appoint George
M. Hansen P.A. as the City's auditor for 1989 and request
the Finance Director to explore the options for auditors
for the 1990 audit.
4. Other options as determined by City Council.
o
MOTION BY
TO
COUNCIL ACTION
SECOND BY
GMHCo
GEORGE M. HANSEN COMPANY. P.A.
A Professional Corporation a/Certified Public Accountants
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October 27. 1989
City Council
City of Andover
Dear Council Members:
This letter will confirm our understanding of the arrangements covering our audit
of the financial statements of the City of Andover. Minnesota for the year ending
December 31. 1989.
We will audit the general purpose financial statements as of and for the year
ending December 31. 1989. Our audit will be made in accordance with generally
accepted auditing standards and will include such tests of the accounting records
and such other auditing procedures as we consider necessary in the circumstances.
The obj ective of our audit is to expres s an unqualified opinion on the financial
statements. although it is possible that facts or circumstances encountered may
require us to express a less than unqualified opinion.
Our procedures will include tests of documentary evidence supporting the
transactions recorded in the accounts. tests of the physical existence of
inventories and direct confirmation of receivables and certain other assets and
liabilities by correspondence with selected customers. creditors. legal counsel and
banks. At the conclusion of our audit. we will request certain written
representations from your staff about the financial statements and matters related
thereto.
The fair presentation of financial position and results of operations in conformity
with generally accept ed accounting principles is management' s responsibility.
Management is responsible for the development. implementation and maintenance of an
adequate system of internal accounting control and for the accuracy of the
financial statements. A1 though we may advise you about appropriate accounting
principles and their application. the selection and method of application are
responsibilities solely of management.
Our engagement is subject to the inherent risk that material errors. irregularities
or illegal acts. including fraud or defalcations. if they exist. will not be
detected. However. we will inform you of any such matters that come to our
attention.
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1433 UTICA AVENUE SOUTH. SUITE 175
MINNEAPOLIS, MINNESOTA 5541 6
612/546-2566
City Council
Ci.ty of Andover
o
October 27. 1989
Page 2
Fees for our services are based on our regular per diem rates. plus out-of-pocket
expenses. all of which will be billed as our work progresses. Our fee for this
engagement will not exceed $12.500. Our services include the work necessary for
the "Legal Compliance Audit Guide". Should any situation arise. that would increase
this estimate. 'we will of course. advise you.
Whenever possible. we will attempt to use your personnel. This effort could reduce
our time requirements and help you hold down audit fees.
During the course of our work. we may observe opportunities for economy in or
improved controls over your operations. We will bring such. matters to the
attention of the appropriate level or management. either orally or in writing.
Please indicate your agreement to these arrangements by signing the attached copy
of this letter and returning it to us.
We appreciate your confidence in retaining us as your certified public accountants
and look forward to working with you and your staff.
Very 1:=1y yours.
GEORGE M. HANSEN COMPANY. P.A.
-; Yr~n 7!f/'~ff
,;>/;. Grego~urthy
JGM:iac
Enclosure
Approved by:
Ci.ty of Andover. Minnesota
Date
o
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Nnv~mh~r 7 1QAQ
AGENDA SECTION
NO. Staff, Committee,
ORIGINATING DEPARTMENT
Administration
ITEM
NO.
13a. Union Contract
BY:
o
MOTION BY
TO
COUNCIL ACTION
SECOND BY
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LABOR RELATIONS ASSOCIATES, INC.
7501 Golden Valley Road
Golden Valley, Minnesota 55427
612/546.1470
DATE:
October 30, 1989
TO:
Mr. Lawre~e M. Bastian
Bus i ness Agen t
Teamsters Local No. 320
3001 University Ave. S.E.
Minneapolis, MN 55414
FROM:
Cyrus F. Smythe
Labor Relations Associates, Inc.
.'" E C tilj Er
N OCT 311989 ,U
CITY OF ANDOVER
. SUBJECT:
PROPOSED AGREEMENT FOR 1989 BETWEEN THE CITY OF ANDOVER
AND LOCAL NO. 320
Enclosed is a copy of the proposed Agreement for calendar 1989 between
the City of Andover and Local so. 320 which the City indicated at the
October 13, 1989 mediation session it would prepare and send to you.
As indicated at the mediation meeting on October 13, 1989, the City
would pay the individual members of the bargaining unit the following
rates for 1989:
Employee
Hourly Rate of Pay
Sowada
Starr
Mashuga
Patchen
Vickstrom
Protovinski
Kraabel
$14.00
$12.75
$12.50
$10.50
$ 9.25
$ 9.50
$10.00
($10.50 after six
months)
If you have questions, please call.
cc: Mr. James E. Schrantz, City of Andover /'
Enclosure
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LABOR AGREEMENT
BETWEEN
THE CITY.OF ANDOVER
AND THE
MINNESOTA TEAMSTERS PUBLIC & LAW ENFORCEMENT EMPLOYEES UNION
LOCAL NO. 320
JANUARY 1, 1989 - DECEMBER 31, 1989
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ARTICLE
I
II
III
IV
V
VI
VII
VIII .
IX
X
XI
XII
XIII
XTV
XV
XV~
XVII
XVI II
XIX
XX
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TABLE OF CONTENTS
PURPOSE OF AGREEMENT
RECOGNITION . .
UNION SECURITY
EMPLOYER SECURITY
EMPLOYER AUTHORITY
EMPLOYEE RIGHTS-GRIEVANCE PROCEDURE
DEFINITIONS . .
SAVINGS CLAUSE
WORK SCHEDULES
PAGE
1
2
2
3
3
3
9
10
11
OVERTIME PAY
12
CALL BACK . .
LEGAL DEFENSE
RIGHT OF SUBCONTRACT
DISCIPLINE
SENIORITY .
PROBATIONARY PERIODS
SAFETY
JOB POSTING
INSURANCE
WAIVER
DURATION
APPENDIX A - WAGES
12
12
13
13
13
14
14
14
15
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LABOR AGREEMENT
BETWEEN
THE CITY OF ANDOVER
AND
MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT
LOCAL NO. 320
ARTICLE I PURPOSE OF AGREEMENT
This AGREEMENT is entered into between the City of Andover
hereinafter called the EMPLOYER, and Minnesota Teamsters Public
and Law Enforceme~t, Local 320, hereinafter called the UNION.
The intent and purpose of this AGREEMENT is to:
1.1 Establish certain hours, wages and other conditions of
employment;
1.2 Establish procedures for the resolution of disputes
concerning this AGREEMENT'S interpretation and/or
application;
1.3 Specify the full and complete understanding of the parties;
and
1.4 Place in written form the parties' agreement upon terms and
conditions of employment for the duration of this AGREEMENT.
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4:>> ARTICLE II RECOGNITION
The EMPLOYER recognizes the UNION as the exclusive
representative for all employees in the job classifications listed
below who are public employees within the meaning of Minn. Stat.
179A.03, Subdivision 14 excluding supervisory, confidential and
all other employees:
Maintenance Worker
Lead Worker
ARTICLE III UNION SECURITY
In recognition of the UNION as the exclusive representative
the EMPLOYER shall:
3.1 Deduct each payroll period an amount sufficient to provide
the payment of dues established by the UNION from the wages
of all employees authorizing in writing such deduction, and
3.2 Remit such deduction to the appropriate designated officer of
the UNION.
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3.3 The UNION may designate certain employees from the bargaining
unit to act as stewards and shall inform the EMPLOYER in
writing of such choice.
3.4 The UNION agrees to indemnify and hold the EMPLOYER harmless
against any and all claims, suits, orders, or judgments
brought or issued against the City as a result of any action
taken or not taken by the City under the provisions of this
Article.
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c:. ARTICLE IV EMPLOYER SECURITY
The UNION agrees that during the life of this AGREEMENT it
will not cause, encourage, participate in or support any strike,
slow down, other interruption of or interference with the normal
functions of the EMPLOYER.
ARTICLE V EMPLOYER AUTHORITY
5.1 The EMPLOYER retains the full and unrestricted right to
operate and manage all manpower, facilities, and equipment;
to establish functions a~d programs; to set and amend
budgets; to determine the utilization of technology; to
establish and modify the. organizational structure; to select,
direct and determine the number of personnel; to establish
work schedules; and to perform any inherent managerial
function not specifically limited by this AGREEMENT.
5.2 Any term and condition of employment not specifically
established or modified by this AGREEMENT shall remain solely
within the discretion of the EMPLOYER to modif{', establish,
or eliminate.
ARTICLE VI EMPLOYEE RIGHTS-GRIEVANCE PROCEDURE
6.1 DEFINITION OF A GRIEVANCE
A grievance is defined as a dispute or disagreement as to the
interpretation or application of the specific terms and
conditions of this AGREEMENT.
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6.4
6.2 UNION REPRESENTATIVES
The EMPLOYER will recognize representatives designated by the
UNION as the grievance representatives of the bargaining unit
having the duties and responsibilities established by this
Article. The UNION shall notify the EMPLOYER in writing of
the names of such UNION representatives and of their
successors when so designated.
6.3 PROCESSING OF A GRIEVANCE
It is recognized and accepted by the UNION and the EMPLOYER
that the processing of grievances as hereinafter provided is
limited by the job duties and responsibilities of the
EMPLOYEES and shall therefore be accomplished during normal
working hours only when consistent with such EMPLOYEE duties
and responsibilities. The aggrieved EMPLOYEE and the UNION
REPRESENTATIVE shall be allowed a reasonable amount of time
without loss in pay when a grievance is investigated and
presented to the EMPLOYER during normal working hours
provided the EMPLOYEE and the UNION REPRESENTATIVE have
notified and received the approval of the designated
supervisor who has determined that such absence is reasonable
and would not be detrimental to the work programs of the
EMPLOYER.
PROCEDURE
Grievances, as defined by Section 6.1, shall be resolved in
conformance with the following procedure:
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Step 1. An EMPLOYEE claiming a violation concerning the
interpretation or application of this AGREEMENT
shall, within twenty-one (21) calendar days after
such alleged violation has occurred, present such
grievance to the EMPLOYEE'S supervisor as designated
by the EMPLOYER. The EMPLOYER-designated
representative will discuss and give an answer to
such Step I grievance within ten (10) calendar days
after receipt. A grievance not resolved in Step I
and appealed to Step 2 shall be placeq in writing
setting forth the nature of the grievance, the facts
on which it is based, the provision or provisions of
the AGREEMENT allegedly violated, and the remedy
requested and shall be appealed to Step 2 within ten
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(10) calendar days after the EMPLOYER-designated
representative's final answer in Step I. Any
grievance not appealed in writing to Step 2 by the
UNION within ten (10) calendar days shall be
considered waived.
Step 2. If appealed, the written grievance shall be
presented by the UNION and discussed with the
EMPLOYER-designated Step 2 representative. The
EMPLOYER-designated representative shall give the
UNION the EMPLOYER'S Step 2 answer in writing within
ten (10) calendar days after receipt of such Step 2
grievance. A grievance not resolved in Step 2 may
be appealed to Step 3 within ten (10) calendar days
following the EMPLOYER-designated representative's
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final Step 2 answer. Any grievance not appealed in
wrIting to Step 3 by the UNION within ten (10)
calendar days shall be considered waived.
Step__3. If appealed, the written grievance shall-Ee
presented by the UNION and discussed with the
EMPLOYER-designated Step 3 representative. The
EMPLOYER-designated representative shall give the
UNION the EMPLOYER'S answer in writing within ten
(10) calendar days after receipt of such Step 3
grievance. A grievance not resolved in Step 3 may
be appealed to Step 4 within ten (10) calendar days
following the EMPLOYER-designated representative's
final answer in Step 3. Any grievance not appealed
in writing to Step 4 by the UNION within ten (10)
calendar days shall be considered waived.
Step 4. A grievance unresolved in Step 3 and appealed shall
be submitted to arbitration subject to the
provisions of the Public Employment Labor Relations
Act of 1971, as amended. The selection of an
arbitrator shall be made in accordance with the
"Rules Governing the Arbitration of Grievances" as
established by the Public Employment Relations
Board.
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6.5 ARBITRATOR'S AUTHORITY
A. The arbitrator shall have no right to amend, modify,
nullify, ignore, add to, or subtract from the terms and
conditions of this AGREEMENT. The arbitrator sha~--
consider and decide only the specific issue(s) submitted
in writing by the EMPLOYER and the UNION, and shall have
no authority to make a decision on any other issue not so
submitted.
B. The arbitrator shall be without power to make decisions
contrary to, or inconsistent with, or modifying or vary-
ing in any way the application of laws, rules, or regu-
lations having the force and effect of law. The
arbitrator's decision shall be submitted in writing with-
in thirty (30) days following the close of the hearing or
the submission of briefs by the parties, whichever be
later, unless the parties agree to an extension. The
decision shall be binding on both the EMPLOYER and the
UNION and shall be based solely on the arbitrator's
interpretation or application of the express terms of
this AGREEMENT and to the facts of the grievance
presented.
C. The fees and expenses for the arbitrator's services and
proceedings shall be borne equally by the EMPLOYER and
the UNION provided that each party shall be responsible
for compensating its own representatives and witnesses.
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If either party desires a verbatim record of the
proceedings, it may cause such a record to be made,
providing it pays for the record. If both parties desire
a ~rbatim~ecord of the proceedings the cost shall be
shared equally.
6.6 WAIVER
If a grievance is not presented within the time limits set
forth above, it shall be considered "waived." If a grievance
is not appealed to the next step within the specified time
limit or any agreed extension thereof, it shall be considered
settled on the basis of the EMPLOYER'S last answer. If the
EMPLOYER does not answer a grievance or an appeal thereof
within the specified time limits, the UNION may elect to
treat the grievance as denied at that step and immediately
appeal the grievance to the next step. The time limit in
each step may be extended by mutual agreement of the EMPLOYER
and the UNION.
6.7 CHOICE OF REMEDY
If, as a result of the EMPLOYER response in Step 4, the
grievance remains unresolved, and if the grievance involves
the suspension, demotion, or discharge of an employee who has
completed the required probationary period, the grievance may
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be appealed either to Step 5 of ARTICLE VI or a procedure
such as: Civil Service, Veteran's Preference, or Fair
Employment. If appealed to any procedure other than Step 4
of ARTICLE VI-lhe grievance is not subject to the arbi~ation
procedure as provided in Step 4 of ARTICLE VI. The aggrieved
employee shall indicate in writing which procedure is to be
utilized--Step 4 of ARTICLE VI or another appeal
procedure--and shall sign a statement to the effect that the
choice of any other hearing precludes the aggrieved employee
from making a subsequent appeal through Step 4 of ARTICLE VI.
ARTICLE VII DEFINITIONS
7.1 UNION: Minnesota Teamsters and Law Enforcement Employees
Union, Local No. 320.
7.2 EMPLOYER: City of Andover.
7.3 UNION MEMBER: A member of the Minnesota Teamsters and Law
Enforcement Employees Union, Local No. 320.
7.4 EMPLOYEE: A member of the exclusively recognized bargaining
unit.
7.5 BASE PAY RATE: The employee's hourly pay rate exclusive of
longevity or any other special allowance.
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7.6 SENIORITY: Length of continuous service in any of the job
classifications covered by ARTICLE II - RECOGNITION.
Employees who are promoted from a job classification covered
by this AGREEMENT and return to a job classification covered
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by this AGREEMENT shall have their seniority calculated on
their length of service under this AGREEMENT for purposes of
promotion, transfer and layoff and total length of service
witb the EMPLOYER for other benefits under this AGREEMENT.
7.7 SEVERANCE PAY: Payment made to an employee upon honorable
termination of employment.
7.8 OVERTIME: Work performed at the express authorization of the
EMPLOYER in excess of either eight (8) hours within a
twenty-four (24) hour period (except for shift changes) or
more than forty (40) hours within a seven (7) day period.
7.9 CALL BACK: Return of an employee to a specified work site to
perform assigned duties at the express authorization of the
EMPLOYER at a time other than an assigned shift. An
extension of or early report to an assigned shift is not a
call back.
7.10 LUNCH BREAK:
An unpaid period during the scheduled shift.
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ARTICLE VIII SAVINGS CLAUSE
This AGREEMENT is subject to the laws of the United States,
the State of Minnesota, and the signed municipality. In the event
any provision of this AGREEMENT stall be held to be contrary to
law by a court of competent jurisdiction from whose final judgment
or decree no appeal has been taken within the time provided, such
provision shall be voided. All other provisions of this AGREEMENT
shall continue in full force and effect. The voided provision may
be renegotiated at the request of either party.
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ARTICLE IX WORK SCHEDULES
9.1 The sole authority for work schedules is the EMPLOYER. The
normal work day for an employee shall be eight (8) hours.
The normal work week shall be forty (40) hours Monday~hrough
Friday.
9.2 Service to the public may require the establishment of
regular shifts for some employees on a daily, weekly,
seasonal, or annual basis other than the normal 7:00-3:30
day. The EMPLOYER will g~ve seven (7) days advance n~tice to
the employees affected by the establishment of work days
different from the employee's normal eight (8) hour work day.
9.3 In the event that work is required because of unusual
circumstances such as (but not limited to) fire, flood, snow,
sleet, or breakdown of municipal equipment or facilities, no
advance notice need be given. It is not required that an
employee working other than the normal work day be scheduled
to work more than eight (8) hours, however, each employee has
an obligation to work overtime or call backs if requested
unless unusual circumstances prevent the employee from so
working.
9.4 Service to the public may require the establishment of
regular work weeks that schedule work on Saturdays and/or
Sundays.
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ARTICLE X
ID.I
10.2
10.3
10.4
OVERTIME PAY
Hours worked in excess of eight (8) hours within a
twenty-four (24) hour period (except for shift changes) or
more than forty (40) hours within a seven (7) day period will
be compensated for at one and one-half (1-1/2) times the
employee's regular base pay rate.
Overtime will be distributed as equally as practicable.
Overtime refused by employees will for record purposes under
ARTICLE 10.2 be considered as unpaid overtime worked.
For the purpose of computing overtime compensation, overtime
hours worked shall not be pyramided, compounded, or paid
twice for the same hours worked.
ARTICLE XI CALL BACK
An employee called in for work at a time other than the
employee's normal scheduled shift will be compensated for a minimum
of two (2) hours' pay at one and one-half (l-1/2) times the
employee's base pay rate.
ARTICLE XII LEGAL DEFENSE
12.1 Employees involved in litigation because of negligence,
ignorance of laws, non-observance of laws, or as a result of
employee judgmental decision may not receive legal defense by
the municipality.
12.2 Any employee who is charged with a traffic violation,
ordinance violation or criminal offense arising from acts
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performed within the scope of the employee's employment, when
such act is performed in good faith and under direct order of
the employee's supervisor, shall be reimbursed for reasonable
attorney's fees and court costs actually incurred by such-
employee in defending against such charge.
ARTICLE XIII RIGHT OF SUBCONTRACT
Nothing in this AGREEMENT shall prohibit or restrict the
right of the EMPLOYER from subcontracting work performed by
employees covered by this AGREEMENT.
ARTICLE XIV DISCIPLINE
The EMPLOYER will discipline employees only for just cause.
ARTICLE XV SENIORITY
15.1 Job classification seniority will be the determining
criterion for lay offs when the job-relevant qualifications
between ~mployees are relatively equal.
15.2 Job classification seniority will be the determining
criterion for recall when the job-relevant qualification
factors are relatively equal. Recall rights under this
provision will continue for twenty-four (24) months after lay
off. Recalled employees shall have ten (10) working days
after notification of recall by registered mail at the
employee's last known address to report to work or forfeit
o all recall rights.
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15.3 The EMPLOYER shall prepare ad post a seniority list each year
by January 20th. The UNION shall receive a copy of the list.
15.4 Vacation periods shall be selected on the basis of seniority
urrti 1 Apri 1 15th of each calendar year. The number of.
employees allowed off on vacation shall be determined solely
by the EMPLOYER.
ARTICLE XVI PROBATIONARY PERIODS
16.1 All newly hired or rehired employees will serve a six (6)
months' probationary period.
16.2 All employees will serve a six (6) months' probationary
period in any job classification in which the employee has
not serve a probationary period.
16.3 At any time during the probationary period a newly hired or
rehired employee may be terminated at the sole discretion of
the EMPLOYER.
- 16.4 At any time during the probationary period a promoted or
reassigned employee may be demoted or reassigned to the
employee's previous position at the sole discretion of the
EMPLOYER.
ARTICLE XVII SAFETY
The EMPLOYER and the UNION agree to jointly promote safe and
healthful working conditions, to cooperate in safety matters and to
encourage employees to work in a safe manner.
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ARTICLE XVIII JOB POSTING: TRANSFERS AND PROMOTIONS
18.1 The EMPLOYER and the UNION agree that permanent job vacancies
within the designated bargaining unit shall be filled based
on the concept of promotion from within provided-that
applicants:
18.11 have the necessary qualifications to meet the
standards of the job vacancy; and
18.12 have the ability to perform the duties and responsi-
bilities of the job vacancy.
18.2 Employees filling a higher job class based on the provisions
of this ARTICLE shall be subject to the conditions of ARTICLE
XVI (PROBATIONARY PERIOD).
18.3 The EMPLOYER has the right of final decision in the selection
of employees to fill posted jobs based on qualifications,
abilities and experience.
18.4 Job vacancies within the designated bargaining unit will be
posted for five (5) working days so that members of the
bargaining unit can be considered for such vacancies.
ARTICLE XIX INSURANCE
o
19.1 The EMPLOYER will contribute up to a maximum of one hundred
eighty dollars ($180.00) per month per full-time employee for
group health and life insurance including dependent coverage.
19.2 Employees not choosing dependent coverage cannot be covered
at EMPLOYER expense for any additional insurance than the
individual group health and group life insurance. Additional
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life insurance can be purchased by employees at the
employee's expense to the extent allowed under the EMPLOYER'S
group policy.
19.3 Permanent part-time employees who are regularly scheduled to
work twen~y (20) hours or more per week will receive pro-rata
benefits under this ARTICLE.
ARTICLE XX EMPLOYEE BENEFITS
20.1 Employees will receive benefits as outlined in the EMPLOYERS
PERSONNEL POLICIES.
ARTICLE XXI WAIVER
21.1 Any and all prior agreements, resolutions, practices,
policies, rules and regulations regarding terms and
conditions of employment, to the extent inconsistent with the
provisions of this AGREEMENT, are hereby superseded.
21.2 The parties mutually acknowledge that during the negotiations
which resulted in this AGREEMENT, each had the unlimited
right and opportunity to make demands and proposals with
respect to any terms or condition of employment not removed
by law from bargaining. All agreements and understandings
arrived at by the parties are set forth in writing in this
AGREEMENT for the stipulated duration of this AGREEMENT. The
EMPLOYER and the UNION each voluntarily and unqualifiedly
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waives the right to meet and negotiate regarding any and all
terms and conditions of employment referred to or covered in
this AGREEMENT or with respect to any term or condition of
employment not specifically referred to or covered by this
AGREEMENT, even though such terms or condi tians..may not haJ,e
been within the knowledge or contemplation of either or both
parties at the time this contract was negotiated or executed.
ARTICLE XXII DURATION
This AGREEMENT shall be effective as of
and
shall remain in full force and effect until the
day of
, except that either party may reopen for
negotiations for calendar
and calendar
the wage rates in
APPENDIX A and the amount of insurance to be shown in ARTICLE 19.1
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT
on this
day of
, 198_
MINNESOTA TEAMSTERS PUBLIC AND
LAW ENFORCEMENT EMPLOYEES
LOCAL NO. 320
CITY OF ANDOVER
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APPENDIX A
HOURLY WAGE RATES 1989
Lead Person:
start
Top
$l2.50/hr.
$14.25/hr.
Employees classified as Lead Persons will be
paid between the start and top rate based on
such factors as employee performance and
longevity. The rate to be determined solely
by the Employer.
Maintenance Worker:
$ 8.50/hr.
$12.50/hr.
start
Top
Employees classified as Maintenance worker
will be paid between the start and top rate
based on such factors as employee performance
and longevity. The rate to be solely deter-
mined by the Employer.
2. Weekend Duty:
The EMPLOYER shall pay any employee required by the EMPLOYER
to perform daily checks on Saturday and Sunday or Holidays
two hours pay at the top bargaining unit employee's overtime
pay rate for each day so scheduled.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE l\.Tt'''70mhor 7 ~ 19Q9
I\Tnn_n; C!~..~-" ~_ T"___
Engineering
APP.~2~E FOR
AG E.I"I I A
( I
BY~
7'
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM
NO. l4. Accept Easements/
Tulio street
BY: .,"'_~~ co .
The City Council is requested to accept the ea~ements for Tulip
street storm drainage - Houle and Mucciacciaro.
Two easements for Houle - the storm drainage easement along the
lot along Houle's property and the ponding easement for Houle and
Mucciacciaro.
The ponding area needs to be excavated yet; Harlan is setting the
construction work up. This has been a long process. The plan is
still to complete it this fall.
MOTION BY
o TO
COUNCIL ACTION
SECOND BY
fl
Form No. 28.M-QUIT CLAIM DeeD
Individual Is) to Corporation
or Partnership
Minnesota Uni~onn Conveyancl.." Blanks (1~!8),
Miller-Davis Co., Mlooeapolls
e
No delinquent taxes a"d transfer entered; Certificate
of Real Estate Value ( ) filed ( ) not required
Certificate of Real Estate Value No.
,19_
County Auditor
by
Deputy
STATE DEED TAX DUE HEREON: $ EXEMPT
Date:
/~/Z4
,19!1
(reserved for recording data)
FOR VALUABLE CONSIDERATION, Leonard J. Hucciacciaro and Pamela F.
Hucciacciaro. husband and vlife ,Grantor (s),
lmarital status)
hereby convey (s) and quitclaim (s) to
the City of Andover
a municipal c6rporation
real property in Anoka'
under the laws of l'innesota
County, Minnesota, described as follows:
. Grantee,
See reverse side. for complete legal.
(if more space is needed, continue on backl \
together with all hereditaments and appurtenances belo~=Jfl0;; ~
Leonard J. Mucciacciaro
Affix Deed Tax Stamp Here
a"d~k;:?-1'~~;~D
PanelaF. Mucciacciaro
STATE OF MINNESOTA }
COUNTY OF 1/&!lieP//i! ...
The foregoing instrument was acknowledged before me this fJ. 'f & day of tJ-r~
by Leon"rn.J Hucciacciaro and Pamela F. l"ucciacciaro. husband
NOTA~R,I!~:~::::~:E:L~: :~::RNTiTLEOR RANK) -\
'.A..:~-'~{ NOTM\' rUBlIC - M1NMfSOTA 1
.:\::::/' HENNEPIN COUNTY I'
My ~o~:;::~ e_':':'::~~8:1991____._ .____.___ .
, 19J>'{ ,
and ",i e
, Grantor (s).
Tax Std.m.ntl lor tb. real proputy d.lCrlb.d In tbla In.tl'WU.nt should
b. ..nt to (Include nam. and addr... oj' Orantee):
THIS INSTRUMENT WAS DRAFTED BY (NAME AND ADDRESS):
Leonard J, and Panela F.
Hucciacciaro
15931 Vintaf.e Street N.W.
Andover, ~TI 55304
o
Burke and Hawkins
299 Coon Rapids Blvd" #101
Coon Rapids, ~~l 55433
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!
A perpetual easement for drainage and utility purposes over,
under and across the East 50 feet of the following described
property:
The West 333.01 feet of the East 653 feet of the South 150 feet
of the North 1093.01 feet of the North Half of the Southwest
Quarter of. S.ection 17, Township 32, Range 24, in Anoka County,
Minnesota, as measured along lines parallel with the North and
East lines of said. Southwest Quarter. (Subject to an easement
for_road purposes over the West 33 feet thereof.)
...~
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NOTICE IS. HEREBY GIVEN that the City of Andover, County of
Anoka, State of Minnesota, nas accepted on
19____, the above described easement in this document.
Dated:
,19_
CITY OF ANDOVER
(SEAL)
By
Clerk
THIS DOCUMENT IS BEING RECORDED IN THE OFFICE OF THE ANOKA
COUNTY RECORDER FOR THE BENEFIT OF THE CITY OF ANDOVER PURSUANT
TO MINN. STAT. SECTION 386.77.
e
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Novpmh~r 7 r 1 QAQ
Engineering
.-r~*
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM
NQ 15. Olesen Addition
Final Plat
BY:
T
The city Council is requested to approve the final plat for Olesen
Addition Phase I.
The final plat is in compliance with preliminary plat.
It is recommended that the plat be approved subject to the
following:
l. The City Attorney presenting a favorable title.
2. Security in the amount of $250 to cover legal costs.
3. Park dedication as determined by the Park and Recreation
Commission.
NOTE: This item was tabled from the June 6, 1989 City Council
meeting to allow for the developer to complete the grading.
It is now completed. The City has received an as-built
grading plan for reference. Also attached is a letter from
the developer's engineer regarding the grading. A copy of
the final plat is in the June 6, 1989 packet.
MOTION BY
o TO
COUNCIL ACTION
SECOND BY
~
e
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION APPROVING THE FINAL PLAT OF OLESEN ADDITION PHASE I
AS BEING DEVELOPED BY EUGENE OLESEN IN SECTION 5-32-24.
WHEREAS, the City Council approved the preliminary plat of
Olesen Addition; and
WHEREAS, the developer has presented the final plat of Olesen
Addition phase I; and
WHEREAS, the City Engineer has reviewed such plat for
conformance with the preliminary plat; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Andover to hereby approve the final plat of Olesen
Addition Phase I contingent upon receipt of the following:
1. The City Attorney presenting a favorable title opinion.
2. Security in the amount of $250 to cover legal costs.
3. Park dedication as determined by Park and Recreation
Commission.
BE IT FURTHER RESOLVED for the following items:
1. variance from Ordinance 10, Section 9.06 a(3) for lot
width for Lots 1, 2, 3 of Block 1 as the lots do not meet
the 300 foot requirement at the setback line.
Adopted by the City Council of the City of Andover on the
day of , 19
CITY OF ANDOVER
James E. Elling - Mayor
ATTEST:
Victoria Volk - City Clerk
o
e
Regular City Council Meeting
Minutes - June 6. 1989
Page 6
"OLESEN ADDITioN FINAL PLAT I
Councilmember Jacobson was concerned about Item 3 in the Staff's
recommendation regarding the escrow for uncompletwl ;Jrading. Given
the recent problems in Creekridge where the final ~rading may not have
been correctly done, he wondered what could be don~ to protect the
City and to assure that the grading does meet the 3p~cifications.
There was some Council discussion on the proc.edure u3ed In all plats,
noting that the only problem there has been is in Crgekrldge and that
It would be costly to have the City survey th~ fin~l grading for
conformance. Some Councilmembers still felt there s~ould be some
method by which kecourse could be taken against th~ jeveloper or
engineer if the grading specifications are not fol !o~ed. Suggestions
were to have each lot surveyed prior to the issuance of the
Certificate of Occupancy or to hold the escrow fOt t~o to three years
unti I the plat is developed out.
Counci I noted there has been a question on the drG!n~ge on Lot 3.
Me. Olesen - stated Mk. Haas told him the drainage plan is correct.
He stated he hasn't done any grading yet. He understood Mr. Haas had
said the final grading plan hadn't been approved yet, He's been
waiting for those final plans. Councilmember Orttel stated typically
the grading is done when the final plat is approved, That also
eliminates the need for escrowing for the work.
Mr. Olesen - stated he was going to grade the threp lots and rough
grade the entire 20 acres, including the cui de S2r When the three
lots so I d. he planned to do the second phase and p" tin the blacktop.
Rather than changing the process for all plats, Co~n;ilmembee Oettel
recommended the City pay particular attention to t'\", gr-ading in this
plat because of the questions raised about the dri:.i'l~ge on Lot 3.
MOTION by Perry. Seconded by Orttel, to request on t,eOlesen
Addition Final that the City at the time the grad!";; is completed,
that the City Engineer go out and verify the grading, and that the
Planning Commission be asked to look at the proce,,;" that is currently
standard in the City and make a recommendation to j~~ Council for-
either continuing that standard pr-ocess or r-ecOmme":(Htlons for changes
to it. Motion carried unanimously.
Mr. Olesen - didn't realize the grading could be V;:i:! before the
final plat was approved. expressing annoyance at ~.'~ting the last 60
days. He stated he preferred to do the grading pI: <::- to final plat
approval and avoid having to escrow for grading. '.>:'.lnci I agreed to
table the item until the grading is completed.
o
MOTION by Jacobson. Seconded by Perry, that we tat ~ this until the
grading is completed. Motion carried unanimously.
,--'~
e
o
October 20, 1989
;,-., EC E~ Vt(1
H OCT 2 3 1989 iJ
CITY OF ANDOVER
Mr. James E. Schrantz
City Engineer
City of Andover
1685 Crosstown Boulevard N.W.
Andover, MN 55304
RE: Olesen Addition
Dear Mr. Schrantz:
I have reviewed the field elevations obtained by John Oliver
and Associates to document the grading on the above plat.
Based upon my review of the elevations, I hereby certify
the grading on the above plat was completed in accordance
with the approved grading plan within normal construction
tolerances.
Enclosed is a copy of the field as-built elevations for your
file.
P. E.
cc: Mr. Marlon Glines, Jopn Oliver & Associates, Inc.
Mr. Gene Olesen
File
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE November 7. 1989
BY:
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
Engineering
ITEM ~Y<.
NO. 16. Wandersee Addition ~,
Final plat BY: Todd J. Haas
The City Council is requested to approve the final plat for
Wandersee Addition.
The final plat is in compliance with the preliminary plat.
It is recommended that the plat be approved subject to the
following:
l. The City Attorney presenting a favorable title opinion.
2. Security in the amount of $500.00 to cover legal,
engineering, street sign and installation costs as
determined by the City Engineer.
3. The developer escrow for the uncompleted grading oi the site
which is to be determined by the City Engineer or if the
site is completed, a letter from the surveyor or the
developer's engineer that lots and streets are graded
according to the grading plan submitted and approved by the
City.
4. The final plat not to be signed by the Mayor or Clerk until
there is an executed Development Contract, escrow paid (15%
of the total costs for the improvements for the property
{streets, utilities, etc.}) and a contract for the
improvements awarded.
5. Street light costs to be paid to Anoka Electric Cooperative.
Costs to be determined by Anoka Electric Cooperative.
continued
MOTION BY
o TO
COUNCIL ACTION
SECOND BY
e
Page Two
November 7, 1989
Wandersee Addition
6. Park dedication as determined by the Park and Recreation
Commission.
7. Revised preliminary plat and grading plan if needed by the
City.
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
e
RES. NO.
A RESOLUTION APPROVING THE FINAL PLAT OF WANDERSEE ADDITION AS
BEING DEVELOPED BY ROBERT W. AND MAVIS A. WANDERSEE IN SECTION
29-32-24.
WHEREAS, the City Council approved the preliminary plat of
Wandersee Addition; and
WHEREAS, the developer has presented the final plat of
Wandersee Addition; and
WHEREAS, the City Engineer has reviewed such plat for
conformance with the preliminary plat; and
NOW, THEREFORE, BE IT RESOLVED by the City of Andover to
hereby approve the final plat of Wandersee Addition contingent
upon receipt of the following:
1. The City Attorney presenting a favorable title opinion.
2. Security in the amount of $500.00 to cover legal,
engineering, street sign and installation costs as
determined by the City Engineer.
3. The developer escrow for the uncompleted grading of the
site which is to be determined by the City Engineer or if
the site is completed, a letter from the surveyor or the
developer's engineer that lots and streets are graded
according to the grading plan submitted and approved by the
City.
4. The final plat not to be signed by the Mayor or Clerk until
there is an executed Development Contract, escrow paid (15%
of the total costs for the improvements for the property
{streets, utilities, etc.}) and a contract for the
improvements awarded.
5.
costs to be paid to Anoka Electric
Costs to be determined by Anoka Electric
Street light
Cooperative.
Cooperative.
6. Park dedication as determined by the Park and Recreation
Commission.
7. Revised preliminary plat and grading plan if needed by the
City.
BE IT FURTHER RESOLVED citing the following:
o
1. Variance from Ordinance 8, Section 6.02 as the existing
structure located in Lot 3, Block 2 encroaches within the
40 foot setback area.
e
2. variance from Ordinance 10, Section 9.02 C for Lot 3,
Block 2 as this lot has direct driveway access to County
Road 9. If the structure is ever removed or destroyed it
will be required that the lot front onto the future l42nd
Lane NW.
3. The ARC has reviewed the length of the cul-de-sac as this
will exceed the 500 foot maximum allowed by Ordinance 10,
Section 9.03g.
4. Outlot A, at sometime, will be a City street. Until such
time, the ownership is to remain with Mr. Wandersee.
Outlots Band C are to remain in the ownership of Mr.
Wandersee.
5. Developer is responsible to obtain all permits from U.S.
Army Corps of Engineers, DNR, Coon Creek Watershed District
or any other agency that is interested in the site.
Adopted by the City Council of the City of Andover this
day of
, 1989.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria Volk - City Clerk
o
e
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Mn~Tomhor 7. 1ge9
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
Engineering
ITEM
NO. 17. Award Bid/89-22/
Wandersee Addn.
BY:
The City Council is requested to approve the resolution awarding
the bid for Project 89-22, Wandersee Addition.
The lowest bidder is 0 & P Contracting in the amount of
$25,l73.90. The feasibility report estimated the bid amount to be
$16,7l0.00. The bid is nearly 51% over the estimate.
We have contacted Arcon, the low bidder on Good Value's Hidden
Creek East Addition, to see if they will do it for the Hidden
Creek East prices.
Mr. Wandersee needs the improvement. He is building a house and
hoping to build two other houses.
We will have information back from Arcon Monday and I will present
the information to Wandersee and the City Council as soon as it is
available.
If Arcon isn't cheaper, Wandersee has indicated he wants the City
to proceed.
The Council should approve the resolution. If Arcon is lower, the
Council should deny the bid.
The Council should then approve the change order to Hidden Creek
East project.
MOTION BY
o TO
COUNCIL ACTION
SECOND BY
e
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 89-22 FOR SANITARY SEWER, STORM DRAINAGE,
AND STREET CONSTRUCTION IN THE AREA OF WANDERSEE ADDITION.
WHEREAS, pursuant to advertisement for bids as set out in
Council Resolution No. 166-89, dated October 3, 1989, bids were
received, opened and tabulated according to law with results as
follows:
o & P Contracting
Bituminous Const. & Contr.
B & D Underground
$25,173.90
$30,243.00
$3l,729.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Andover to hereby accept the bids as shown to indicate 0 & P
Contracting as being the apparent low bidder.
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk
to enter into a contract with 0 & P Contracting in the amount of
$25,l73.90 for construction of the improvements; and direct the City
Clerk to return to all bidders the deposits made with their bids,
except that the deposit of the successful bidder and the next lowest
bidder shall be retained until the contract has been executed and
bond requirements met.
MOTION seconded by Councilman
and adopted by the
City Council at a
Meeting this
day of
, 19 , with Councilmen
voting in favor of
voting
the resolution, and Councilmen
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
James E. Elling - Mayor
ATTEST:
Victoria Volk - City Clerk
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November 3, 1989
I
Jim Schrantz, P~E.
Andover city Engineer
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
Re: Wandersee Addition - 89-22
Dear Mr. Schrantz:
I hereby accept the bids as presented to the City Council
at the November 7, 1989 meeting with the lowest responsible
bidder being 0 & P contracting.
Sincerely,
Robert Wandersee
e
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Nn'TQmh~r 7. 1QAQ
Engineering
.,~
"t"
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM
NO. l8. Hidden Creek East
2nd Addn. Fin 1
The City Council is requested to approve the final plat for Hidden
Creek East 2nd Addition.
The final plat is in compliance with the preliminary plat.
It is recommended that the plat be approved subject to the
following:
l. The City Attorney presenting a favorable title opinion.
2. Security to cover legal, engineering, street sign and
installation costs to be determined by the City Engineer.
3. The developer escrow for the uncompleted grading qf the site
which is to be determined by the City Engineer or if the
site is completed, a letter from the developer's engineer
that lots and streets are graded according to the grading
plan submitted and approved by the City.
4. The final plat not to be signed by the Mayor or Clerk until
there is an executed Development Contract, escrow paid (l5%
of the total costs for the improvements for the property
{streets, utilities, etc.}) and a contract for the
improvements awarded.
5. Street light costs to be paid to Anoka Electric Cooperative.
Costs to be determined by Anoka Electric Cooperative.
6. Park dedication as determined by the Park and Recreation
Commission.
7. Revised preliminary plat and grading plan if needed by the
City.
8. Outlot A and B are to be deeded to the City of Andover.
MOTION BY
o TO
COUNCIL ACTION
SECOND BY
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
e
RES. NO.
A RESOLUTION APPROVING THE FINAL PLAT OF HIDDEN CREEK EAST 2ND
ADDITION AS BEING DEVELOPED BY GOOD VALUE HOMES INC. IN SECTION
34-32-24.
WHEREAS, the City Council approved the preliminary plat of
Hidden Creek East; and
WHEREAS, the developer has presented the final plat of
Hidden Creek East 2nd Addition; and
WHEREAS, the City Engineer has reviewed such plat for
conformance with the preliminary plat; and
NOW, THEREFORE, BE IT RESOLVED by the City of Andover to
hereby approve the final plat of Hidden Creek East 2nd Addition
contingent upon receipt of the following:
1. The City Attorney presenting a favorable title opinion.
2. Security to cover legal, engineering, street sign and
installation costs as determined by the City Engineer.
3. The developer escrow for the uncompleted grading of the
site which is to be determined by the City Engineer or if
the site is completed, a letter from the developer's
engineer that lots and streets are graded according to the
grading plan submitted and approved by the City.
4. The final plat not to be signed by the Mayor or Clerk until
there is an executed Development Contract, escrow paid (15%
of the total costs for the improvements for the property
{streets, utilities, etc.}) and a contract for the
improvements awarded.
5. Street light costs to be paid to Anoka Electric
Cooperative.
6. Park dedication as determined by the Park and Recreation
Commission.
7. Revised preliminary plat and grading plan as needed by the
City.
BE IT FURTHER RESOLVED citing the following:
1. All lots access through interior City streets.
o
2. Developer is responsible to obtain all permits from U.S.
Army Corps of Engineers, DNR, Coon Creek watershed District
or any other agency that is interested in the site.
3. Outlot A and B are to be deeded to the City of Andover.
~ Adopted by the city Council of the City of Andover this
day of , 1989.
CITY OF ANDOVER
James E. Elling - Mayor
ATTEST:
Victoria Volk - City Clerk
o
e
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
"
DATE
ORIGINATING DEPARTMENT
November 7, 1989
ITEM
NO,
19. Final payment/
Bent Cr Estates
BY:
James E. Schrantz
AGENDA SECTION
NO.
Non-Discussion Items
Engineering
The City Council is requested to approve the resolution accepting
the work and authorizing final payment for Project 88-20, Bent
Creek Estates.
Attached is a letter from TKDA recommending acceptance.
Enclosure: Resolution
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING WORK AND DIRECTING FINAL PAYMENT TO AMERICAN
CONTRACTING CORP. FOR PROJECT NO. 88-20 FOR THE IMPROVEMENT OF
WATERMAIN, SANITARY SEWER, STORM DRAINAGE AND STREETS IN THE
FOLLOWING AREA: BENT CREEK ESTATES.
WHEREAS, pursuant to a written contract signed with the City of
Andover on October 18, 1988, American Contracting Corp. of
Coon Rapids has satisfactorily completed the construction in
accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota. The work completed under said contract is hereby
accepted and approved; and
BE IT FURTHER RESOLVED that the City
directed to issue a proper order for the
contract, taking the contractor's receipt
Clerk and Mayor are hereby
final payment on such
in full.
MOTION seconded by Councilman
City Council at a
and adopted by the
day
Meeting this
of
, 19
, with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was
passed.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria Volk -City Clerk
NOV 01 '89 11:13
T K D A & ASSOC, , INC,
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ANO ASSOCIATES. I NCORPORA reo
ENGINSEORS ARCHITECTS P~ANNEORS
2500 ...MBRICAN NATION.... MNK BU,"OING
SAINT PAUh~INNBSOT.l. 11101.18&3
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'AX 812/2B1oI:)083
November 1, 1989
Honorable Mayor end CIty COuncIl
Andover, MInnesota
F{e t Bent Creek Estates
ProJ ect 88-20
Andover, MInnesoTa
CommIssIon No. 9281
Dear Mayor and COuncIl I
AmerIcan COntracTIng, Inc. has completed work on the above refereneed
project and we recommend fInal payment. Both TKOA and the Andover Publ Ie
Works Del'lar'tment have rev lewed the project and approved thel r work for
final payment. The fInal cost was $4,362.12 less than the orIgInal bid due
to lower quantItIes on restoratIon and pavIng.
W. recommend fInal payment to AmerIcan COntractIng, Inc. In the amount of
$9,4S1 .27.
JFR/mha
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Nn'T~mh~r 7 1QAQ
Engineering
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM
NO.
20. Order Assessment
Hearin
BY:
The city Council is requested to approve the resolution for
hearing on proposed assessment for the storm drainage improvements
for Project 87-3B & 88-1 Crosstown Boulevard.
The roll is in the Clerk's office for review.
The roll is the same as in the feasibility report except the Olson
lot has been split and John Rodeberg is looking at wingert's lot
as to the area.
The interest rate for the roll is proposed to be 8.5%. The bonds
for 87-3B & 88-1 are temporary bonds to be resold in 1990 and
1991. The 8.5% is staff's estimated rate.
Attached is a letter from Matt Olson.
The notice will be published November 10th and the mailed notice
will be sent on the lOth.
THE 28TH IS A PLANNING AND ZONING DATE. THE COUNCIL MAY WISH TO
HOLD THE PUBLIC HEARING ON THE 30TH.
Enclosure: Hearing Resolution
Typical Notices
COUNCIL ACTION
o
MOTION BY
TO
SECOND BY
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
~MOTION by Councilman
to adopt the following:
A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR THE IMPROVEMENT OF
STORM DRAINAGE FOR PROJECTS NO. 87-38 & 88-1.
WHEREAS, by a resolution passed by the City Council on October 19 ,
19 89 , the City Clerk was directed to prepare a proposed assessment of the
cost of improvements of Storm Drainage for Projects No. 87-3B & 88-1; and
WHEREAS, the Clerk has notified the Council that such proposed
assessment has been completed and filed in her office for public
inspection.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, MN:
1. A hearing shall be held the 28th day of November, 1989, in
the City Hall at 7:30 P.M. to pass upon such proposed assessment and
at such time and place all persons owning property affected by such
improvements will be given an opportunity to be heard with reference to
such assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing
on the proposed assessment to be published once in the official newspaper
at least two weeks prior to the hearing, and she shall state in the notice
the total cost of improvement. She shall also cause mailed notice to be
given to the owner of each parcel described in the assessment roll not less
than two weeks prior to the hearings.
3. The owner of any property so assessed may at any time prior to
certification of the assessment to the County Auditor, pay the whole of the
assessment on such property, with interest accrued to the date of payment
to the City Treasurer, except that no interest shall be charged if the
entire assessment is paid within 30 days from the adoption of the
assessment. He may at any time thereafter pay to the City Treasurer the
entire amount of the assessment remaining unpaid, with interest accrued to
December 3l of the year in which such payment is made. Such payment must
be made before October 150r interest will be charged through December 31
of the succeeding year.
MOTION seconded by Councilman
and adopted by the City
Council at a
Meeting this
day of
, 19___
voting
with Councilmen
in favor of the resolution, and Councilmen
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
~ATTEST:
James E. Elling - Mayor
Victoria volk - City Clerk
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
o
PROJECT NO. 87-3B & 88-1
CROSSTOWN BOULEVARD STORM DRAINAGE
NOTICE IS HEREBY GIVEN that the City Council of the City of Andover,
Anoka County, Minnesota will meet at the Andover City Hall, 1685
Crosstown Boulevard N.W., in the City of Andover, on Tuesday,
November 28, 1989 at 7:30 P.M. to pass upon the proposed assessment
for the improvement of Storm Drainage in the following described
area:
The NE 1/4 of the NE 1/4 of Section 33; the NW 1/4 of the NW l/4 of
Section 34; and the SW 1/4 of Section 27; in particular property
abutting Crosstown Boulevard from 139th Avenue to Coon Creek;
properties abutting the easterly 350' of uplander Drive, Thrush
Drive and the easterly 950' of South Coon Creek Drive in Shady Knoll
Addition; parts of Kensington Estates 1st, 2nd and 3rd Additions; and
property abutting Partridge Street in the Oaks.
The amount to be specially assessed against your particular lot,
or parcel of land is $ . You may at anytime prior to
certification of the assessment to the County Auditor, pay the entire
assessment on such property, with interest accrued to the date of
payment to the City Treasurer. No interest shall be charged if the
entire assessment is paid within 30 days from the adoption of this
assessment. You may at any time thereafter, pay to the City
Treasurer the entire amount of the assessment remaining unpaid, with
interest accrued to December 3l of the year in which such payment is
made. Such payment must be made before October 15 or interest will
be charged through December 3l of the succeeding year. If you decide
not to prepay the assessment before the date given above the
assessment shall be payable in equal annual installments extending
over a period of 10 years and shall bear interest at the rate of
8.5 percent per year. The right to partially prepay the assessment
is not available.
The proposed assessment roll is on file for public inspection at
the City Clerk's Office. The total amount of the proposed assessment
is $63,696.00 . Written or oral objections will be considered
at the meeting. No appeal may be taken as to the amount unless a
signed, written objection is filed with the Clerk prior to the
hearing or presented to the presiding officer at the hearing. The
Council may upon such notice consider any objection to the amount of
a proposed individual assessment at an adjourned meeting upon such
further notice to the affected property owners as it deems advisable.
An owner may appeal an assessment to District Court pursuant to
Minnesota Statutes Section 429.081 by serving notice of the appeal
upon the Mayor or Clerk of the City within 30 days after the adoption
of the assessment and filing such notice with the District Court
within ten days after service upon the Mayor or Clerk.
BY ORDER OF THE CITY COUNCIL
o
Victoria Volk - City Clerk
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
PROJECT NO. 87-3B & 88-1
CROSSTOWN BOULEVARD STORM DRAINAGE
NOTICE IS HEREBY GIVEN that the City Council of the City of Andover,
Anoka County, Minnesota will meet at the Andover City Hall, 1685
Crosstown Boulevard N.W., in the City of Andover, on Tuesday,
November 28, 1989 at 7:30 P.M. to pass upon the proposed assessment
for the improvement of Storm Drainage in the following described area:
The NE 1/4 of the NE 1/4 of Section 33; the NW 1/4 of the NW l/4 of
Section 34; and the SW l/4 of Section 27; in particular property
abutting Crosstown Boulevard from 139th Avenue to Coon Creek;
properties abutting the easterly 350' of uplander Drive, Thrush
Drive and the easterly 950' of South Coon Creek Drive in Shady Knoll
Addition; parts of Kensington Estates 1st, 2nd and 3rd Additions; and
property abutting Partridge Street in the Oaks.
The proposed assessment roll is on file for public inspection at
the City Clerk's Office. The total amount of the proposed assessment
is $63,696.00 Written or oral objections will be considered at
the meeting. No appeal may be taken as to the amount unless a signed,
written objection is filed with the Clerk prior to the hearing or
presented to the presiding officer at the hearing. The Council may
upon such notice consider any objection to the amount of a proposed
individual assessment at an adjourned meeting upon such further notice
to the affected property owners as it deems advisable.
An owner may appeal an assessment to District Court pursuant to
Minnesota Statutes Section 429.081 by serving notice of the appeal
upon the Mayor or Clerk of the City within 30 days after the adoption
of the assessment and filing such notice with the District Court
within ten days after service upon the Mayor or Clerk.
BY ORDER OF THE CITY COUNCIL
Victoria volk - City Clerk
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14159 CrosstDwn Blvd., N.W.
Andover, Minnesota 55304
October 20, 1989
Mr. James Schrantz
Public Works Director/City Engineer
City of Andover
1685 Crossto~n Blvd., N.W.
Andover, Minn. 55304
Dear Mr. Schrantz I
The meeting held last nite, Oct. 19, 1989 c.oncerning
assessments for the" storm drainage system raised two
questions I wish tb offer for your consideration:
1. During the 31 years my wife & I have lived here
there was no need for a storm drainage system for our
property (0007 iil Project 87-)B) & for Crosstown Blvd.,
prior to the developments that have been, added adjacent
to Crosstown Blvd. Therefore, why should we be asked to
pay for something we had & still have no need for?
2., The map of Project, 87-3B indicates that between
25 & 30% of our property is benefited by the storm drain-
age system. "Right-of-WayjEasement Acquisition" Comm..
N:o. 8179-B from TKDA dated dune" 1987 indicates "Total
Parcel Acreage After - 1.82 acres. Yet" our assessment
is based on 1 acre of benefits. How come?
Your consideratiion of these concerns will be great-
ly appreciated.
Sincerely"
/ '. /'1 '"
.~~~.,<"'fV tlM:'-rf;:1?- '2-f
/Francis Wingert ~
cel Mayor Jim Elling
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Nnv~mh~r 7.
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM
NO.
Approve Plans &
Specs/Commercial
Park pondin
Engineering
BY:
The City Council is requested to approve the resolution approving
the plans and specs and ordering the ad for bid for Project 89-24,
Andover Commercial Park Pond, after the Council approves the
amended resolution described below.
Attached is a letter from Good Value waiving the need for a public
hearing.
At the October 17, 1989 meeting we ordered the plans and specs but
didn't order a public hearing. I would like to amend the
resolution accepting the feasibility study, waiving the public
hearing, ordering the improvements and preparation of plans and
specs. This will put our process in order.
I also adjusted the dollar amount to reflect the City's 'cost of
$20,000 and Hidden Creek East 2nd Addition cost of $2l,750 for a
total of $41,750.
Enclosure: Good Value Letter
Amended Resolution accepting feasibility, ordering
improvement, waiving public hearing and preparation
of plans and specs.
Resolution approving plans and specs.
o
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
OOD
..\VALUE
HOMES
October 25, 1989
Rr~; ~+l~D
Mr. Jim Schrantz
City of Andover
1685 Crosstown Boulevard
. Anoka, MN 55303
CITY OF ANDOVER
RE: Hidden Creek East Second Addition
Dear Mr. Schrantz:
This letter acknowledges Good Value Homes' willingness to waive the
public hearing and accept the four cents per square foot assessment
for area and trunk storm sewer in that part of Hidden Creek East
Second Addition which drains into the city of Aqdover.
Sincerely,
GOOD VALUE HOMES, INC.
John R. Peterson
Vice President of Development
/j
Enclosure
o
GOOD VALUE HOMES. INC. . Registered Builder. 1460 93rd Lane N,E,. Blaine. MN 55434-4396 · Phone: (612) 780-5510
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
o
RES. NO. 174-89 AMENDED
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC HEARING,
ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT 89-24 FOR STORM
DRAINAGE IN THE FOLLOWING AREA: SOUTH 1/2 OF SECTION 34.
WHEREAS, the City Council did on the 17th day of October, 1989,
order the preparation of a feasibility study for the improvements;
and
WHEREAS, such feasibility study was prepared by TKDA and
presented to the Council on the l7th day of October, 1989; and
WHEREAS, the property owners have waived the right to a Public
Hearing; and
WHEREAS, the City Council has reviewed the feasibility study and
declares the improvement feasible, for an estimated cost of
$4l,750.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby receive the feasibility report with an estimated
total cost of improvements of $4l,750.00, waive the Public Hearing
and order improvements.
BE IT FURTHER RESOLVED by the City Council to hereby direct the
firm of TKDA to prepare the plans and specifications for such
improvement project.
MOTION seconded by Councilman
City Council at a
Meeting this
and adopted by the
day of
19 , with Councilmen
voting in favor of the resolution and Councilmen
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
~ Victoria Volk - City Clerk
e
o
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR PROJECT NO. 89-24, ANDOVER COMMERCIAL
PARK POND FOR STORM DRAINAGE CONSTRUCTION.
WHEREAS, pursuant to Resolution No. 174-89 Amended, adopted by
the City Council on the l7th day of October , 1989, TKDA
has prepared final plans and specifications for Project 89-24
for Storm Drainage construction; and
WHEREAS, such final plans and specifications were presented to
the City Council for their review on the 7th day of
November , 1989.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover to
hereby approve the Final Plans and Specifications .
BE IT FURTHER RESOLVED by the City Council of the City of
Andover to hereby direct the City Clerk to seek public bids as
required by law, with such bids to be opened at lO:OO A.M.
Monday November 20 , 19~ at the Andover City Hall.
MOTION seconded by Councilman
by the City Council at a
and adopted
day of
Meeting this
, 19 , with Councilmen
voting in favor of the resolution and
voting against same
Councilmen
whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria Volk - City Clerk
e
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Nn'7~mhoY 7~ 19Q9
ITEM
NO.
Request Speed
Study/xenia &
157th Area
Engineering
.-(f>k
BY:
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
BY:
The City Council is requested to consider requesting a
speed/traffic study in the Xenia Street/l57th Avenue NW area. See
attached diagram.
I have had a couple of requests from area residents.
One resident had a discussion with one of the deputies and the
resident indicated that the deputy could not issue a speeding
ticket because the speed limit in the area is 55 mph.
I also included the area Alladin Acres and the South Enchanted
area. Fox Meadows has been through the process for reducing the
speed limit.
MOTION BY
o TO
COUNCIL ACTION
SECOND BY
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