HomeMy WebLinkAboutCC September 19, 1989
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LAW OFFICES OF
BUfke Ilud flllwkiu$
JOHN M, BURKE
WILLIAM G, HAWKINS
September 13, 1989
Ms. Rosella Sonsteby
4151 l4lst Avenue N.W.
Andover, MN 55303
Dear Ms. Sonsteby:
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2911 COON RAPlDS BOULEVARD
COON RAPIDS. MINNESOTA 1l!l433
PHONE (11\2) 784-21198
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CITY OF ANDOVER
I am writing concerning your letter dated September 5, 1989
wherein you indicated you were appealing the decision of the
Andover City Council to approve a Comprehensive Plan Amendment
which did not include property that you own. Pursuant to
Minnesota Statute S462 the Andover City Council serves as the
Board of Appeal. A decision by the City Council is final. The
only avenue that would be available to you would be to seek
judicial review of the decision pursuant to Minnesota Statute
S462.36l.
Sincerely,
William G. Hawkins
Andover City Attorney
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cc: Mr. James E. Schrantz
Health One Transportation Services
167 Grand Avenue
51. Paul, Minnesota 55102-2398
612 222-3728
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September 15, 1989 CITY OF ANDOVER
James Schrantz, City Manager
City Hall
1685 Crosstown Boulevard Northwest
Andover, Minnesota 55304
Dear Mr. Schrantz:
On behalf of John Prondzinski, myself and Health One
Transportation, I would like to thank you for taking the time
and interest recently to meet with us. As Health One
Transportation works toward continuous improvements, our goal
is to identify and meet as many needs of the communities we
serve as possible. We appreciated the opportunity to discuss
our operation and share with you our future plans and
commitments. As we shared with you, we are presently in the
process of adding Advanced Life Support paramedic coverage, 16
hours a day, 7 days a week to our St. Francis area in an effort
to upgrade our existing Basic Life Support ambulance currently
based in St. Francis. The Basic Life Support ambulance
currently based in St. Francis will continue providing 8 hours
of night time coverage 7 days a week with continued ALS backup.
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We believe this enhancement will have a positive impact on each
of the communities we serve resulting in an overall improvement
in ALS availability and response times throughout Anoka County.
We are now in the process of making application to the
Minnesota Department of Health for an expansion of our existing
Advanced Life Support primary service area, which will
incorporate the existing St. Francis Basic Life Support primary
service area. As we also discussed, we would appreciate it if
you would work with us toward improving emergency medical
services in the St. Francis area by writing a letter to Sister
Mary Madonna Ashton, Commissioner of Health, in support of our
ALS license expansion.
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James Schrantz
September 15, 1989
Page *2
Enclosed for your review is a draft of a letter for you to
utilize if you choose to do so. For our records, we would
appreciate it if you could send a copy of your letter to John
Prondzinski, Director of Operations.
If you have any further questions, please do not hesitate to
contact either John Prondzinski or myself. Once again, thank
you for your continued support.
Sincerely,
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Tim Noren, ALS Manager - Anoka County
Health One Transportation Services
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enclosure
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September ___, 1989
Sister Mary Madonna Ashton, Commissioner
Minnesota Department of Health
717 Southeast Delaware Street
PO Box 9441
Minneapolis, Minnesota 55440
Dear Commissioner Ashton:
Health One Transportation Services is currently pursuing
application to expand their existing Advanced Life Support
primary service area which will incorporate within and upgrade
their current St. Francis Basic Life Support primary service
area. Currently, they hold a Basic Life Support license which
is supported by Advanced Life Support backup for critical level
patients. The expansion of their Advanced Life Support license
with the increase in paramedic staffing would provide a greater
consistency of ALS level care to this area.
Health One, since its merger with Health Central, has done an
exceptional job of continuing a long-time commitment to
quality, pre-hospital care in our area. The investment in
time, personnel and EMS education which they have made over the
years has made them an integral part of our community. My
(department, agency, organization), , has
worked with Health One Transportation and its management. It
has been a mutually beneficial relationship and, I believe, has
had a very positive impact on the public health.
They are seeking to enhance the quality of emergency ambulance
service by upgrading their level of licensing. We strongly
support their efforts and feel it will directly benefit the
residents of the St. Francis area.
Sincerely,
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(name)
(title)
SEP 15 '89 10:38 T K D A & ASSOC., INC.
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Feasibility Report
WANDERSEE ADDITION
PROJECT 89-22
ANDOVER, MINNESOTA
R-1trU JrlcYf ~~ iF
SEPTEMBER 15, 1989
COMM. NO. 9600
TOI. TZ. KING, DUVAl-I., ANOERSON
AND ASSOCIATES. INCOF'.?ORATeO
ENGINEERS ARCHITECTS PLANNERS
2500 AMri:RICAN NATIONAL BANK BUILDING
SAINT P';UI.. MINNESOTA 5510'
612'292.~400
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DATE: September 19, 1989
ITEMS GIVEN TO THE CITY COUNCIL
Letter from Charles Lefebvre (9/7/89)
Memo from Charles Weaver, (8/17/89)
Letter from Natalie Haas Steffen (9/5/89)
Letter from Marcella Peach (9/14/89)
City Council Minutes (9/5/89)
Copy of card from Elizabeth Strootman & children
City Council Minutes (8/29/89)
Planning & Zoning Minutes (8/22/89)
Building Department Report (9/7/89) for August
Letter from Dave Hartley, City of Ramsey (9/5/89)
What's Happening
Memo from Jim Schrantz (9/15/89)
Assessment Manual
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT
AGENDA.
THANK YOU.
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CO U N TY
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ANOKA
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Office of County Auditor
COURTHOUSE
ANOKA, MINNESOTA 55303
612.421.4760
7, 1989
The Honorable James E. Elling
Mayor of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
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CHARLES R, LEFEBVRE
County Auditor
Ex!. 1134
Dear Mayor Elling:
On August 11 we wrote to you regarding public budget
hearings for property taxes payable 1990.
We have now received the hearing dates for the County,
Metropolitan Council, Regional Transit Board and School
Districts. The following is a list of the dates:
County - October 11 and 18 W~ .1
Metro Council - September 14 and 2~~
Regional Transit Board - September 18 and 25
School District No. 11 - October lOW~ I
School District No. 15 - October 16 and 17 ~~.
It is our request that you now set the initial hearing date
for your public hearing and also a date for reconvening the
meeting, if necessary. We will appreciate receiving the
dates for your hearing as soon as possible.
If you have any questions regarding these dates, please do
not hesitate to contact my office.
Very truly yours,
,~VP.~
Charles R. Lefebvre
Anoka County Auditor
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LAHKIN, HOFFMAN, DALY & LINDGHEN, LTD.
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' I AUG 2 4 1989 I
CITY OF ANDOVER
M E M 0 RAN DUM
TO:
Northern Local Government Coalition
FROM:
Charles R. Weaver
DATE:
August 17, 1989
On page 23 of Governor Perpich's Minnesota's State-Local Partnership
for the 90s, the Governor states in reference to the elimination of
certain undesignated aids:
"These are being eliminated because they serve only to hold down
property taxes; they serve no basic policy goals".
That sentence establishes the basic philosophy of the Governor's
property tax reform proposal, and indicates why it is an extremely
important blueprint for all of us to consider in the 90's. In
effect, it represents the position that rather than continuing with
our patchwork approach to property tax reform, we should establish
certain basic principles to guide the restructuring of the system,
and that from now on reform should be accomplished by adhering to
certain goals that are consistent with these principles.
The Governor refers to several tax studies which have been done over
the past few years, and it is interesting to note that each of his
fi.ve "beliefs" cited on page 1 of the executive summary of the above
report is consistent with the findings of the Minnesota Tax Study
Commission of 1984. Although the Governor's proposals are presented
in a somewhat different format, the five basic "beliefs" parallel
the Commission's findings in that in reforming the system we should
adhere to the basic principles of (1) equity, (2) competitiveness,
(3) accountability, (4) certainty, and (5) simplicity. The
philosophical thrust of the report is that in the future local
government should pay for essential services which they provide, and
the State would be responsible for the cost of mandates which are
given to local government from the State. To implement this, the
cities will receive $328,000,000.00 in 1990. The distribution
formula will be based on need, i.e. the taxing capacity of the local
jurisdiction. This, bf course, is a major departure for many local
government aid programs that are based more on grandfathered
spending rather than the ability to raise tax dollars.
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LARKIN, HOFFMAN, DALY & LINDGREN, LTD.
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The basic problem in our Northern suburbs has always been the lack
of local property tax base, which simply means that after the
operation of all of the State aid formulas, we still must go to the
property tax to raise substantial amounts of money, and, of course,
because of our low tax base, we must levy many times the mil rate
that is required in most other jurisdictions. The purpose of the
Fiscal Disparity Bill was to at least partially alleviate this
problem. In addition to the formula distribution changes, levy
limitations would also be removed to allow the cities more
flexibility in their revenue raising capability. If the changes
proposed in the distribution of state aids would result in a system
where local capacity to raise funds was equalized throughout the
State then, of course, there would be no need for the Fiscal
Disparity Bill. In my analysis of the proposal, I believe that is
exactly what the Governor is attempting to achieve.
Perhaps the school aid formula is the best example we have of pure
equalization, at least to a point. Currently, we have established a
mil rate which each school district in the State must levy, and then
each district is paid the difference between what that levy raises
in each school district and a state aid per pupil payment (e.g.
$2,800.00 per pupil). The problem, of course, is that the system
breaks down because the cost to educate each pupil is substantially
higher than $2,800.00. To raise these additional funds requires a
much higher local effort in low value districts, such as District
No. 11, i.e. a much higher mil rate on the local property tax base.
Although the details of the Governor's very substantial shift of
funds to income maintenance and K-12 education are not available, I
am assuming the Governor is attempting to totally equalize the
system again, which is similar to what was accomplished by the
Minnesota Miracle in 1973. There is no doubt in my mind that the
Governor's proposal that tax reform should be accomplished through
the establishment of policy and goals rather than by computer run is
technically achievable. Politically, as we have already seen, it
will be much, much more difficult.
It also seems that there are several arguments that can be made with
specific proposals in the report. One of the most obvious is the
introduction of the local option taxes. The objection, of course,
is that the property tax-rich districts who have the commercial and
industrial development where retail sales would be generated, would
also be receiving all the money from the sales tax, much of which
would be paid by neighboring districts who also are the property
tax-base poor districts, thus exacerbating the existing tax base
disparity situation. I absolutely agree that such a program could
<:)e disastrous if the taxes raised were distributed on the basis of
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LARKIN, HOFFMAN, DALY & LINDGREN, LTD.
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situs. However, I am sure that with a little imagination,
distribution schemes could be developed (e.g. trade area or county
distribution) that could make the program more feasible.
The Governor has proposed "the redirecting in 1990 of $630 million
in state funding from undesignated local government aids to state-
mandated services, such as education and income maintenance."
Although the details of that shift are somewhat sketchy, the
Governor has provided schedules of programs which he would suggest
for study and in most cases they would be sunsetted in 1992. The
basic thrust is to eliminate distribution formulas that are based on
grand fathered spending levels without a reference to need. This new
approach could be a very important one for low value districts, if
in fact, need is measured on the basis of resources available in the
community to raise the necessary funds.
In evaluating our overall property tax system, we must look at the
total tax bill which the individual property owner must pay. That,
of course, is why it is so essential that all of our aid programs be
looked at as a package. For example, if 50% of the taxes paid by an
individual taxpayer are levied by the city, then the larger
proportion of total state aids paid to the cities would benefit that
taxpayer substantially more than if only 10% of the tax bill was
levied by the city. This is another reason why the Fiscal Disparity
Law is so vital until the other formula changes are in place. Since
the tax base sharing programs apply equally to whatever money must
be raised locally by the city, school district, or the county, it is
the only approach that is truly beneficial to the total taxpayer.
. .
The major problem in the Governor's approach is the proposed
sunsetting of the Fiscal Disparity Act contained in Chapter 473. I
have stated many times that someday I would like to be able to
support the elimination of tax base sharing. However, this will
only occur when a state local government finance system is in place
that would, in fact, treat every taxing jurisdiction in the State
equally in their ability to raise money for whatever purpose. On
the other hand, to eliminate tax base sharing before these reforms
are on the books, would mean total economic disaster, particularly
in the north suburban area.
I strongly favor the establishment of the proposed Commission on
Intergovernmental Finance to review our current programs and complex
classification system. However, to sunset programs prior to these
reviews being made would be a major mistake.
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LARKIN, HOFFMAN, DALY & LINDGREN, LTD.
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Finally, I am genuinely excited
by the Governor and his staff.
stumbling blocks, I believe the
true tax reform.
about the recommendations presented
Despite the obvious political
program represents a blueprint for
The philosophy of our Northern Coalition has always been the desire
to have the ability to provide good governmental and educational
services on a competitive level with all of the other jurisdictions
in the State of Minnesota. The Governor's plan can achieve this
provided it is monitored carefully to ensure that its integrity is
maintained in the implementation.
Very truly yours,
~[J~
Charles R. Weaver, for
LARKIN, HOFFMAN, DALY & LINDGREN, Ltd.
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COUNTY OF ANOKA
Office of the County Board of Commissioners
COURT HOUSE
ANOKA, MINNESOTA 55303
421-4760
September 5, 1989
R"" E(;1111 ED
[s~p 71989/
CITY OF ANDOVER
NATALIE HAAS STEFFEN
County Boord of Commissioners
District #1
The Honorable James Elling
Mayor, City of Andover
2204 - 176th Lane
Andover, MN 55304
Dear Mayor Elling:
Anoka County would like to provide you an excellent opportunity to reward your residents
for separating their yard waste from the waste stream. The week of September 25-29 from
9:00 a.m. to 3:00 p.m. our Bunker Hills Compost site will be open for you to pick up
finished compost. In addition, our Parks Department will provide a front-end loader and
operator at the site during this week to load your municipal dump trucks with finished
compost. This compost and loading will be provided free and will allow you to offer residents
compost at a convenient location. Please call the Parks Department to set a day and time
when they can load your trucks. Also, please call Brad Fields in County Administration to
inform him how you plan to use the compost and where you will store it if you do not use it
immediately. The compost should be used as soon as possible. The County has
approximately 3,000 to 4,000 cubic yards of finished compost available for residents on a first
come first serve basis.
Yard waste compost is valuable as a mulch or soil conditioner. It returns valuable nutrients
to the soil, makes clay soils more porous, and improves the water retention capacity of sandy
soils.
Anoka County is committed to supporting recycling and waste reduction programs. With
your help, we continue to strive toward meeting our recycling goals. As part of the County
recycling effort, yard waste compost sites have been established at Bunker Hills and the
Chain-of-Lakes parks for County residents and refuse haulers to dispose of yard waste.
Between April 12, 1989, and July 31, 1989, over 10,000 vehicles have utilized our compost
sites. Last year a total of 10,734 vehicles utilized the sites all year.
Thank you for your continued cooperation. If you have additional questions about this
compost give away, please feel free to contact Dick Petkoff, Anoka County Parks
Department, 757-3920, or Brad Fields, Anoka County Administration, 421-4760, ext. 1173.
NHS: db
cc: Mr. James E. Schrantz, Administrator
Cindy DeRuyter, Recycling Coordinator
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Natalie Haas Steffen
Anoka County Commissioner
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TO:ANDOI.JER CITY
_--------' SEP-14-' 89 THU 10: 19 ID: PEACH ASSOCIATES INC TEL NO: 612 434 9358
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PEACH ASSOCIATES. INC.
15830 Unlve~slty Avenue NW
Andove~. MN 55304
434-9358
Septembe~ 14. 1989
Mayo~ Jim EllIng
Councllmembers Jacobson. KnIght. Orttel. Pe~ry
CITY OF ANDOVER
1685 Crosstown Boulevard NW
Andover. MN 55304
The Honorable Mayor and CouncIl:
Because of Changes In my work situatIon, I am proposIng to change
my status wIth the City as CIty CouncIl Recording Secreta~y from
a permanent pa~t-tlme employee to a contract servIce, effective
January 1, 1990.
The benefits to the City would be it would no longer have to pay
the benefits of FICA and insurance. It would no longer provide
supplies other than City letterhead and tapes, and Staff would be
relieved of the responsibilIty of taking Council MInutes and of
doing accounting work for another employee. The services
provIded to you would remaIn unchanged. The Changes would only
be admInIstratIve. A cont~act would also allow me to provIde
other specIal and over-flow secr-etar-Ial se~vlces to the City.
Working on a cont~act basIs also benefIts me In that my overhead
expenses that I have provIded to the City ove~ the past 12 year-s
would be more adequately compensated. These include the additIon
of a computer, word processing equIpment, fax machIne and
utllltIei!!l.
The proposal for- takIng and t~anscr-Iblng the CouncIl Minutes at
each meetIng is:
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$20 per hour or- fractIon of CouncIl MeetIng
1/2 hour- tr-avel tIme per- meetIng
$6.50 per typewrItten page of MInutes
I have enjoyed working for the Council and appreciate the
confIdence you have always shown in me. I belIeve thIs cont~act
servIce wIll be mutually benefIcial and look fo~ward to
continUing my servIce to you. Please place thIs Item on an
Agenda for consideration as soon as possible. Thank you.
SInce~ely yours,
"'\~ ~
Mdr~ A. Peach
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CITY of ANDOVER
MEMORANDUM
TO: Mayor & City ('emn"i 1
COPIES TO: Department Heads
FROM: David A1mgr~m. Building Offi"i;"
DATE: September 7. 1989
REFERENCE: AUGUST 1989 Monthly Buildin9 Report
I hereby submit the following report of the Building Department for the Month
of August 1989:
BUILDING PERMITS
24 Residential
1 Addition
5 Garages
1 Remodeling/Finishing
1 Commercial Building
5 Swimming Pools
3 Structural Changes
~ Porches/Decks
48
APPROXIMATE VALUATION
$2,029,000.00
14,500.00
23,000.00
3,000.00
389,155.00
43,100.00
24,100.00
10,500.00
$2,536,355.00
FEES COLLECTED
15,997.69
5.00
35.00
238.53
1,363.42
20.00
450.00
2,499.12
155.00
200.00
75.00
150.00
45.00
850.00
104.00
550.00
$ 22,737.76
$186,495.53
$ 2,536,355.00
$24,184,066.00
PERMITS
48 Building Permits
1 Ag Building
3 Demolition
2 Footing
34 Heating
2 Heating Repair
18 Hook-Up (sewer)
40 Plumbing
62 Pumping
8 Septic
3 Septic Repair
10 Well
3 Well Redril1
17 Water Meter
26 Certificate of Occupancy
22 Contractor's License
o
Total Building Department Income--August 1989
Total Building Department Income--YTD 1989
Total Va1uation--August 1989
Total Valuation--YTD 1989
Total Number of Houses YTD (1989) - 235
Total Number of Houses YTD (1988) - 257
Total Number of Houses 1988 356
Total Number of Houses 1987 - 381
DA/jp
City of Ramsey
cc.: .J6S
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15153 NOWTHEN BOULEVARD N.W., RAMSEY, MINNESOTA 55303 . (612) 427-1410
DECEIVED
IlfSE P 7 J989 J
CITY OF ANOOV~
September 5, 1989
Mr. John Rutford
Referral Coordinator
Metropolitan Council
Mears Park Centre
230 East Fifth Street
st. Paul, MN 55101
Re: Review of Andover Comprehensive Plan Amendment
Dear Mr. Rutford:
We have reviewed the above referenced comprehensive plan amendment
dated August 15, 1989 and offer the following comments.
The city of Ramsey takes no position for or against the merits or
desirability of the proposed MUSA expansion in Andover. Ramsey,
however, has a significant interest in this application having
recently applied for an expansion of its own MUSA area. That
expansion application was approved only with the condition that the
City comply with Metropolitan Council's rural residential policies
outside of the MUSA area (Le, compliance with "4 in 40" density).
Andover's comprehensive plan amendment clearly indicates that they
currently are not in compliance with MC's rural residential policy
nor do they propose to comply. The request for MUSA expansion
should, therefore, be denied.
The City of Ramsey has made its position known to Metropolitan
Council regarding its "4 in 40" policy. We do not believe that "4
in 40" is any more appropriate in Andover than it is in Ramsey.
Nevertheless, if Metropolitan Council is going to apply this policy
to one community requesting a MUSA expansion or exchange, it must
consistently apply the rural density policy to all communities with
"rural" area.
o
f
o
o
Mr. John Rutford, Referral Coordinator
Page 2
September 5, 1989
Court order imposed on the City notwithstanding, Metropolitan
Council approval of this amendment as requested would be viewed by
the City of Ramsey as being arbitrary and capricious vis a vis the
application of MC policies to Ramsey's recent MUSA request.
We would like to be promptly informed of any MC action on this
request.
sincerely,
CITY OF RAMSEY
iL~
Dave Hartley, City Administrator
cc: Steve Keefe
Ken Kunzman, MC, District 9
Anne Hurlbert, MC
$teve Schwanke, MC
&/Jay Blake, City of Andover
File: RA9:11-1
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t~************************************************************~*
~~ **
~~ **
~~ **
~~ **
~~ **
~~ (1 **
::uWI:IAT~SH__HAPPENING '?'J' ::
~~ **
~~ **
~~ **
~~ **
~~ **
~~ **
:: Why doesn't the City have a Special Assessment ::
~~ Manual? The following is an excerpt from the **
:: February 9, 1988 Special City Council Minutes: ::
~~ **
~~ **
~~ "Council expressed concern over the legal **
:: ramifications of providing such legal detail on ::
~~ assessments, asking why the existing policies **
:: can't simply be continued. Mr. Schrantz explained ::
:: the document provides the staff with specific ::
~~ guidelines for assessments. **
~~ **
~~ **
~~ Council had no problem with keeping such a **
:: detailed manual for staff use, but asked that it ::
:: be condensed and generalized for the public." ::
~~ **
:: - Enclosed for Council review and discussion is a ::
~~ draft of the Special Assessment Manual that we **
~~ **
~~ have discussed as being useful for the City **
:: Council and others. ::
~~ **
:: Attached are Minutes from 6/9/87 discussing the ::
~~ Assessment Policy/New Developments. **
~ ~
~~ **
~~ Also, there are items that need to be **
~~ **
~~ incorporated into the manual and development **
:: policy as follows: ::
~~ **
:: * Deferred assessments funding sQurces. ::
~~ **
~~ **
~~ * Deferred assessments when and where to use as **
:: a release of an assessment burden for ::
:: premature development. ::
~ ~
:: * Senior Citizen deferral update. R78-5, a ::
~~ resolution providing for the deferment of **
:: special assessments for persons over 55 years ::
~~ of age, for whom it would be a hardship to **
~~ **
~~ make payments. Revise per statutes. **
~ ~
~~ **
~ ~
~~ **
~~ **
~ ~
~ ~
~ ~
~~ **
~~ **
~:**************************************************************:
................................................................
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****************************************************************
~~************************************************************~*
~ **
~~ **
~~ **
~~ **
~~ **
~~ **
~~ **
~~ **
~~ **
~~ **
~~ **
~~ **
~~ **
~~ **
~~ **
~~ **
~~ * Review MSA policy. **
~~ **
~~ **
~~ * storm drainage and MSA streets. **
iC~ **
iC~ **
iC~ * Ponding. **
iC~ **
~~ **
:: Regional and Local. Who should own? When ::
iC~ does the City purchase? **
iC~ **
~~ **
:: * Subdivision improvements. Should the City ::
iC~ hold the assessment roll so the developers **
:: pay the City or should the levies be ::
:: certified to the County? The interest to the::
~~ end of this year from the date of payment is **
:: a cost the developers avoid by paying the ::
:: City as we are currently doing. ::
iC~ **
:: The City holding the assessments involves a ::
~~ lot of addi tional staff time. I have **
~~ **
iC~ recommended in the past we increase the **
:: administrative percentages and/or the ::
iC~ assessment percentage. **
iC~ **
~~ **
iC~ * Scheduling of improvements. See time frame in **
iC~ **
~iC manual that allows for a well managed process. **
:: We have been using petitions today and build ::
iC~ tomorrow. In many cities, you petition this **
iCiC d **
iC~ year an build next year. ' **
iCiC **
iC~ **
iC~ It may also be helpful to summarize the **
:: requirements of the ordinances into this manual ::
~~ for easy reference for Council members. **
iC~ **
~~ **
:: Please call me with ideas that will help you as ::
iC~ Council. I need to know your needs for **
:: information on these items. ::
~iC **
iCiC h **
~~ T e City Council is requested to set a work **
:: session to handle this item. ::
~~ **
~~ **
iC~ **
iC~ **
iCiC **
iC~ **
iCiC **
iCiC **
iC~**************************************************************
................................................................
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:: - Attached are two sketch plans for the south part ::
~~ of Watt's Garden Acres. Sk.tch "A" is a single It It
:: family option with "Sketch B" being multi- ::
:: unit/single family option. These plans are ::
~~ before the Planning and Zoning Commission. **
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ASSESSl'lENT POLICY/NEW DEVELOPMENTS
Counci I reviewed the proposed changes to the assessment policy as
outlined by the Administrator regarding new subdivisions.
1) The concern of assessing before the projects are completed.
Council agreed projects in new subdivisions should be assessed after
the projects are complete and total costs are known.
2) The concern of developers having to pay extra Interest when paying
off their assessments, which can be resolved by keeping the
assessments at City Hall and having the developers pay the City with
interest only to the date of payment. Council agreed to keep the
assessment rol I for new developments at the City Hal I rather than
certifYing them to the county.
The Council questioned the amount of extra cost that would involve,
noting any Increase In the administrative percentage should be only to
cover the costs. It was thought the proposed 2 percent Increase may
be excessive. Mr. Schrantz was asked to research what that cost might
be for further discussion at the next meeting.
3) The concern of equal payment presently used versus equal principal
methOd used by most other cities. After diSCUSSing the merits of both
methods, Cou~cil agreed to leave the equal payment method as is,
especially since the assessment rolls will now be kept in-house.
4) The concern of the development contract period. Council agreed
most developers would prefer less than 15 years for the deve10pment
period, noting there is generally a better rate on the sale of
temporary bonds. At the same time, the Council did not want to force
anyone out of business if the market fal Is and the development does
not occur within a 5-year periOd of time.
It was finally agreed the development contract should be written to
al low the sale of two temporary bonds. The first one would be a
3-year temporary bond. If a second bond was needed, a second
temporary bond for a 2-year periOd would be sold. If further time Is
stili needed, it would be rol led to a 5-year permanent bond. So the
total development contract periOd would be reduced from the present 15,
years to 10, and temporary bonding would be al lowed for the first
5-year perIod.
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CITY of ANDOVER
MEMORANDUM
TO:
COPIES TO:
FROM:
DATE:
City Council (ONLY)
James E. Schrantz
September 15, 1989
REFERENCE:Rosella Sonsteby's letter about Project *86-19
Mrs. Sonsteby has taken the City to court on this issue but lost.
On the Minutes of September 8th, attached, she is questioning why
she was assessed for the storm drainage pipe that was constructed
along County 116. She wrote on the minutes, "Then why was I
assessed? County 116 is also MSA".
It isn't MSA. It is a county road though, like Crosstown
Boulevard, I believe that is what she is comparing.
The $9300 was the County's share and was deducted from the total
cost. So, Mrs. Sonsteby wasn't assessed for the $9300.
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CITY of ANDOVER
MEMORANDUM
TO:
COPIES TO:
FROM:
DATE:
REFERENCE:
Bill Hawkins
James E. Schrantz
September 15, 1989
Rosella Sonsteby's letter of 8/21/89
Attached is a letter from Rosella dated August 21, 1989.
Please respond.
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1 ~. n-:,,,. C S' :!, 0 Y. CITV OF ANDOVER
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Andovcr City Administrator
Community Ccnli:r ,
1685 Crosstown Blvd. N.W.',
Anoka, MN 55304
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.:'ANiJ'KA:'COUNTYA TTORNEY
,h. : :1;' ~{l.';.;~:':;lll;"i.':~':? ,:>y .. .".... ." .'. :. '. ", ': .'
, '" :~: ::,;:'';'i::~(:':< ';::',:,': ROBERT M.~. JOIINSON
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RE: Payment of Anoka County's Share of Costs (or Storm Sewers
~)Unty Project.No 85-03-116: '.:;':<<;-, ,," """: "
Do" M:. Scl".n~ . .'. .',:::j~~~f~l;;t~;;\;~"i"" ...
Encloscd please find an Anoka County warrant in the amount o( $9,300.00 for the County's
share of the stormscwcr s)'!llcm for; th~; above~referenced projecl.: Rosclla Sonsteby appcared at
the Anoka County lIighway Committee':mcetingonMarch30,1989, and expressed some concerns
regarding the manner in which the speciat'itssessmentswere assessed against the referenced projcct.
TIle Highway Committee 'asked'.me~~q;i'(orward")o'you',Rosella's concerns. ' Specifically, Ms.
. .~ . ..' ,. '. ,,1;1> 'ls.' ,- ~ ;
Sonsteby's'q~eslions coric~fwMi~n;,Siah~6;435.19a~d w,hether:~h~,p)Unty's payment of $9,300.00
for its' share o( the storm sewer 'system: should firs,t be' applicd to rcduce the entire cost o( the
projcct. with the remaining balance spread' over the other bcnefited parcels, or whethcr the entire
cost of the projcct was asscssed against non-County properly.' I would bc apprccialive if you could
inform Ms. Sonsleby as to the manncr nnd rationale for,whic!1 the .spccial assessmcnts were spread
ovcr the bcncfitcd properly" . ,;::;,;:';\/::);";: ,; '';-,.";;:' :" '. .
I . :.. -'., ,". :"':-";,::~,~:;.i):':a?':\:::-".:~h::<'; ,:-: . ., '". . . ..
1C you have any'qucstions inrcgardto this mattcr plcase do nol hesitate to call.
, :\.::::,' ':,"::':\:;,'~;~:;:,r.k,/:i::" '.' ' ,::"
::,,,,.',',,!>':'" Smcerely" '
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'_.,,:~:~:j'/i:,:i~:;W?~i~}::.{::,: ~a~ :K1in:' .~ "':'"
'.. '. :";:;(/;:;;";':::Assistant' Anoka' County Attorncy
.. ;~;,.Jj;!~!\I;i;0d,r . .\;' .,.. . ... ..
Paul Ruud ,.,., ',' .'...',,"....:....., ',', "
'" "1'::- #'",' ,'. "':".', ,.
Anoka County Highway ~ngineer',;:~...,.i<",i':<,
Jon Olson' ",,: ,;'.f.\'~i::;~:< ':,;"-:'>, '~,>:~ :...' "
A~sistant AnokaCouI:Ity"Highway Enginccr )';, ,
Rosella ,SontcbYvl:'\.:i~;':,i":';J:::>"6~~':\!'?i~::;';':.' :.; ;:,~."',' ,',.. ,','
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Affirmative Action / Equal Opportunity Employer
COUNTY OF ANOKA
'.
Departmellf of Highways
'" Paul K. Ruud. Highway Engineer
1440 BUNKER LAKE BLVD NW. ANDOVER, MINNESOTA 55304 612-754-3520
July 13, 1988
Rosella Sonsteby
4151 141st Avenue NW
Anoka, MN. 55304
Regarding: CR #116 storm Sewer Pipe
Dear Ms. sonsteby:
As you are aware, the city of Andover in agreement with Ano~a
County, installed a storm Sewer pipe in a north-south
direction along the new alignment of CR #116 as it abuts your
property. Under an agreement, the county of Anoka has agreed
to participate in the cost of this storm sewer in the amount
of approximately $9,000.00. As of this date, the City of
Andover has not billed AnokaCounty for these funds so Anoka
County has not made payment, although we do understand that
this money is still owing 'the City of Andover.
information will assist you in your endeavors.
Engineer - Construction
of Andover
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Affirmative Action I Equal Opportunity Employer
, ,
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t?ss:s~me~ t Hear I ngs
'I September 8, 1988 - Minutes
OPage 4
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ASSESSMENT HEARING/IP87-7/SHADY KNOL!,
Mr. Rodeberg reviewed the assessment for the Shady Knoll street, storni'
sewer, sanitary sewer and water Improvement project; The costs for
the Improvements that border KensIngton Estates where shared, half to
Kensington Estates and half to Shady Knoll, The Ihternal lots were
assessed fOr streets: those along South Coon C~eek Drive He.f.:_~~~~v1a ({c.
because It Is an MSA street. +~~lA.M> d.~ ~.:ff..z-J()!\1SA-
The total assessment for the Internal lots Is $11,537.05, and for the
lots along South Coon Creek Drive, $7,174.54. The City's share Is .
$48,004 for t.Qe..J2ark, which Is the equivalent of four lots. The
Increase in the assessment cost over the feasIbilIty was basically
because of the paVing of all driveways to the property line. Thevare
IS-year assessments at 6.6 per.cent interest.
,... "', '.
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The hearing was then opened to pUblic teSl.!mollY.
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Robert Otten. 14422 Uplander - asked If the 6.6 percent Interest
will be the same throughtout the length of the bond. Council noted'
three~year temporary bonds were sold for this proJect to obtain such a
favorable rate, explaining that generally by then the developers wi I I
have sold al I their lots and paid off their assessments. At the end
of that term, If the bonds are not paid off, they could sell another
temporary bond or a permanent one to refInance that. In those
Instances, the interest rate may Change. '
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Mr. Otten - stated they have the same problem wIth the sod as in the
preVious proJect. Mr. Rodeberg repeated the prOblems, which were
IdentIcal to the Woodrldge Acres.
~r. Otten - alleged the contractor did not water the sod for 50 days
along Uplander. He stated he constantly watered the sod but it died
anyway, as it Just peels right out. He asked If it wll I be guaranteed
to be replaced. Mr. Rodeberg stated it Is not guaranteed under the
contract. Because of the drought, they will try dormant seeding late
In the fall before I t snows.
Joe Kabaclnsk - didn't think they, the residents, should be liable
for It. He had good grass all the way to the end of the street, but
now he has nothing. And It costs him double. Mr. Rodeberg again
stated nothing can be done right now, but they will reseed the area.
Councilman KnIght stated he would not be In faVor of payIng off the
contract Until all the work Is satisfactorily completed.
Jerry Wlndschltl - stated two dIfferent contractors dId the
restoration on Shady Knoll and along South Coon Creek Drive, and there
Is a World of difference In the quality of the Job. Houle completed
c:S1e work along South Coon Creek Drive as part of the MSA project, and
"
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Now here is the same Mr. John Rodeberg, Andover Consultant
that assessed Project 89-19.
The regular bi-monthly meeting of the Andover City Council
was called by Mayor Jerry Windschitl on August 16, 1988, 7:30 p.m.
at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover,
Minnesota.
PUBLIC HEARING/88-l/CROSSTOWN BOULEVARD
Mayor Windschitl called the public hearin~ to order at 8:09
p.m. Mr. Rodeberg reviewed the feasibility report of the
reconstruction and storm sewer line along Crosstown Boulevard
from l40th to l39th. The total storm sewer cost is estimated at
$80,000, but the County will pick up about $52,000.00. The City's
share is $29,000.00, a portion of which is to be assessed to the
residents. If it were totally assessed, it would result in
approximately $1,700.00 per lot. He understood the notices went
out for an assessment of approximately $100.00 per lot.
Attorney Hawkins noted the City needed to run the 429 pro-
cedure and assess someone because the bonds were sold on the basis
that it would be a 429 project. It is up to the Council to
determine who or how much will be assessed.
Councilman Orttel noted there were no assessments on the
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other portion of the improvement because the City picked up the
cost out of the State Aid account. He suggested not assessing
any of the abutting property owners but assess only the City
property for some portion of the costs. At some point the Council
9-
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CITY of ANDOVER
Regular City Council Meeting-September 19, 1989
7:30 P.M. Call to Order
Resident Forum
Agenda Approval
Approval of Minutes
Discussion Items
1. North Anoka County Arena Committee Presentation
2. Crosstown Boulevard Storm Drain, Cont.
3. Kirby Estates Park Dedication, Cont.
4. Kirby Estates Pond Acquisition
5. Tax Increment Financing Funds
Staff, Committee, Commission
6.
7. Office Paper Recycling Contract
8. CDBG Grants
9. Amended Recycling Budget
10. Waste Oil Containers
11. Authorize Lot Sale/Nordeen's Addn./HRA
12. Use of Senior Citizen Center
Non-Discussion Items
13. Accept Feasibility Report/Wandersee Addition
14. MnDOT Agency Agreement Approval
15. Schedule Special Meeting w/Attorney re: Bonding
16. Release Escrow/Indian Meadows 3rd Addition
Approval of Claims
Adjournment
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
September 19, 1989
AGENDA SECTION ORIGINATING DEPARTMENT APPRO["OR
NO. Administration AOJ
ITEM
NO.
Approval of Minutes BY:Vicki Volk BY:
The City Council is requested to approve the following minutes:
September 5, 1989 Regular Meeting
COUNCIL ACTION
C MOTION BY SECOND BY
TO
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE September 19. 1989
AGENDA SECTION
NO.
Discussion
ORIGINATING DEPARTMENT
Administration
APPROVED FOR
AGENDA
ITEM N. Anoka County Arena
NO. Presentation
1.
BY:
V. Volk
The North Anoka County Arena Committee has requested a few
minutes to make a presentation regarding an ice arena.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
September 19, 1989
DATE
ITEM
NO.
2. Crosstown Blvd.
Storm Drain, Cont.
BY:
James E. Schrantz
AGENDA SECTION
NO.
Discussion Items
ORIGINATING DEPARTMENT
Engineering
The City Council is requested to discuss Crosstown Boulevard storm
drainage proposed cost apportionment.
The report includes the storm drainage from the Red Oaks pond just
south of 139th Avenue to Coon Creek.
The storm drainage improvements were discussed during the entire
project preparation but were revised as part of the platting of
Kensington Estates.
There seems to be a lot of confusion surrounding this project.
The Council is given information by the staff and developer which
seems only to make matters worse. Therefore, I recommend that the
City Council schedule a public hearing on this project. Then,
schedule an assessment hearing and assess the benefitting
properties the same as Andover has assessed storm drainage in the
past (giving the county road and MSA street twice their area in
the calculations).
The policy simply stated is divide the total cost of the storm
drainage improvements by the gross area of benefit to get the per
acres or per square foot cost. Then, multiply that cost by the
area of each parcel (in a plat, the gross area of the plat divided
by the number of lots) (see Manual, page 14).
COUNCIL ACTION
MOTION BY
TO
SECOND BY
SEP 15 '89 10:33 T ~n A & ASSOC., INC.
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Supplemental Report
CROSSTOWN BOULEVARD STORM'SEWER
PROJECTS 87-38 & 88-1
ANDOVER, MINNESOTA
SEPTEMBER 15, 1989
oTKDA
ENGINEERS ARCHITECTS PLANNERS
COMM. NOS. 8979 & 9126
TOL TZ. KINO. OUVALL. ANDERSON
AND ASSOCIATES, INCORf>ORA'TED
2500 AMERICAN NATIONAL BANK BUILDING
SAINT PAUL, MINNESOTA 55101
612,292-4400
SEP 1~ '89 10:33
T K D A & ASSOC., INC.
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SUPFl. EM:NTIt REFURT
for
~OSSTOWN eOOLEVARO STORM SEWER
FROM 1391H AVENUE TO roON ~EEK
PROJECTS 87-3B N40 8e..1
ANOOVER, MINNESOTA
(X)MMISS ION NO. 8179 AND 9128
mOJ eCT OI!:S~ I PT IQN
The project covers trunk storm sewer ImprOVtll18nta ., ong Crosst,*n Boul evard that
were constructed In a87-88. The portIon 01 CrosstC*n Boul evard north of 140th
Avenue NW wu constructed wIth Project 87..38 by Berbl!lrosStl & Sons. It "ryes
portIons of KensIngton Estates 1st, 2nd and 3rd Addltlons_ The Oaks, Sha~ Knoll
end edjolnlng propertIes. The south portion of the proJect, fran 139th Avenu.
to 140th Avenue NW, WI!II constructed wIth Project 88"1 by Gemmon Brothers, Ilnd
serves edJolnlng propertIes (see etteched drewlngs).
Ar.e-wlde ISsesSlnents for both projects were proposed et the tIme, but were not
Immedletely ISSlss.d.
(QST ^~J:oRXION~NT ~OCEllIR~Sl
Based on the standerd County Stete AId epportlo/1llent guldellnu, the ~unty wIll
pay for e portIon of the proJect related to twIce the aree of theIr rlght-of-waV
wIthIn the benefIttIng eree. ThIs covers approxlmat.,y 26.9_ of ProJect 87-38
trunk stg-m sewer costs end epproxlmately 70.8% of ProJect 8a"1. The County
II so pays for ell cltc:h be,1 ns end I e.ds. The County covers only a. of the
expenses related to engIneerIng. The actual expenses were 2n for ProJect 67-3B
end 3~ for ProJect 88-1. The CIty hes decIded It wIll pIck up the extra
expenses. The CIty wIll elso pick up the costs for South Coon Creek Orlve
. (M.S. A.) rlght-of-wIlY, the nsessment to the CIty lot.t 139th Avenue NW and
Crosstewn Boul ev.rd, .nd the prey lousl Y assessed propertl Gs wIth I n the
benefIttIng eree.
RATF CAt nllA'tIQNSI
The storm sewer retes were eaJ cuI ated bued on takl ng the total cost of the '!wo
proJec:ta, leas the County and CIty shsr4!ls, and dlv ldl ng by the benef Ittl 09 erea.
EarlIer estlmetes came to approxl mete I y 4.0 Cents/So F., the earns as trunk storm
sewer assessments for the W Insl ew HII r s aree end the Oak B I uH/OJ d 001 cny
Estates area. The current rete calculates to Just under 3.2 C.nt,/S.F._ or
approxlml!lteJy 20% less then orlglnelly proposed. The dlfferenc. Is due to the
CI ty pI ck! ng up the extra expenses, end a I ewer cost tor f:'roJ sc:t 88-1 then wea
orlgl n.lly estimated.
All .reas ere based on a gros. llcresg., Inol udl ng roedwey eress, whIch Is
stand.rd City polley for ares esse.sments. thIs polley creates equel
essessments for developed end undeveloped propGretl es.
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Slo'p 15 '8:J lU:::J41 K j) H & ASSOC., li'lC.
C)
CROSSTOWN BLVD STORM SEWER
PRa IMINMY COST AFFORTlONtENT
OOMMISS ION NO. 8179
iQTAI STORM S~~R oo$T
ProJect 87"3B
ProJ.et 88-1
Tote I
COl!~TY SH~E
Cetch Beal ns Bnd Leed.. 87-3B
88"1
Malnl In. Storm Sewer. 87..39
88-1
P.4
$114,044.40 ( I nel udl ng 2~ Expenses)
$ 72,01Q,~D (Including 3~ Expenses)
$186,0".00
$ 30,407.40 ($28,'5' X 1.08)
$ 20,171.16 ($18,677 X 1.08)
$ 19,006.15 (26,94') X l,Oe
$ ~~.07A.35 (70,8.) X 1.08
$ rn ,659,06
CrTY SHARe (Not IncludIng assessments to the CIty Lot of $2,010.19 Bnd
prey lously essessed cosh of $2,814,26 - Tote I CIty Cost = $24,6g9,77)
Extra Expenses: 87-38 (22% - 8$)
88-1 (3~ - e.)
South Coon Creek DrIve R-o-w
TOT~ OOS't TO Be ASSES~"OI
SERV ref. MEA,
87-38
88-1
$ 6,40'.45
$ 9,827.79
$ 3,642.Q~
$ 19,87'.32
$186,0'5.00
- $ 97,6'9.06 County Shere
- $ 19r87!l.~~ City Shere
$ 68,520.62
44.38 Acres
...a..:l.2 Acr es
".13 Acres
am"' $68,520.62/51.13 Acres. $1,340,13/Acre or SO.0308/S.F.
0
CAOSSTa1N BOOLEVAAO SWRM SEWER Sheet 1 of 4
FROJ EOT 87"39
flAB. IMINARY rosr APFORTIONrENT
Estlmeted
PIN Assusnent
27-32"'.204- Own~"(Q"v el olll1l"n+ lot a lock ~<;.... .$1 ~34Q.1 ~lAD
31-0003 Thanes GIbbons 1.20 $1,608."
-0004 Pamel e Peterlon 0.48 $ 643.26
-0008 Violet Erickson/The Oaks 1 1 0.62 $ 830.88
-0009 Dav Id Hays/The Oaks 2 1 0.62 $ 830.88
-0010 Jon S I at11llen/The Oek. 3 1 0.62 $ 830.88
-0011 Paul B.uer/The Oaks 4 1 0.62 $ 830.88
-0012 M. Hayes/The O.ks 5 1 0.19 $ 2!l4.62
-0013 G. Wlndschltl/The O.ks 6 1 0.1 9 $ 2'4.62
-0014 Lars ErIckson/The Oaks 7 1 0.1 9 $ 2;4.62
-DOl' G. WI ndSC:h ItllThe Oa,ks 8 1 0.19 S 2'., .62
-0016 G. Wlndschltl/The Oeks 9 1 0.19 $ 254.62
-0034 Duane Zehler/Woodrldge Acre. 9 2 0.38 $ '09.25
"003.5 Del e Mashug./Woodr I dge Acres 1 1 0.12 $ 160.82
32-0005 Jemes Muynis/Shedy Knol/ 3 1 0.20 f 268.03
-0006 Edward Lutz/ Sheely Knoll 4 1 0.54 723.67
-0012 M. Lese1moe/She,dy Knoll 6 2 0.34 $ 4" .64
-0013 R. l Iv Ingston/Shady Kno// 7 2 0.67 $ 8fJ7 .88
"0014 H. Stoc::kheusen/Sh.dy Kno/I 8 2 0.67 $ 8 fJ7 .88
-001' K. Nystran/Shady Knoll 9 2 0.67 $ 897 .88
-0016 G. Green/Shady Knoll 10 2 0.61 S 817 .48
-0017 J. Perllch/Shady Knoll 1 1 2 0.07 $ 93.81
-003 t I<ensl ngton Estates 20 1 0.12 $ 160.82
-0033 Kensington Estetes 22 1 0.48 $ 643.26
-0034 Kensington Estates 23 1 0.48 S 643.26
"003' KenaI ngton Estates 24 1 0.48 $ 6~3.26
-0036 KensIngton Est.tes 25 1 0.-18 $ 6-13.26
-0037 Kensington Estates 26 1 0.36 $ 482.4!l
..0038 Kensington Estates 27 1 0.24 $ 321.63
..0039 KensIngton Estates 28 1 0.12 $ 160.82
-0046 Kensl ngton Estates 3' 1 0.12 $ 160.82
..0047 Kensl ngton Eatates 36 1 0.2-1 $ 321 .63
..0048 Kensl ngton Estates 37 1 0.36 $ 482 .4.5
-00-19 Ken,I ngtan Estet., 38 1 0.48 $ 1543.26
-0050 Kensington Estetes 39 1 0.48 $ 643.26
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SEP 15 '89 10:34 T K D A & ASSOC., INC.
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SEP 15 '89 10:35 T K D A & ASSOC., INC.
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SEP 15 '89 10:35 T K D A & ASSOC., INC.
P.?
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~OSSiOWN BOOLEVARD STORM SEWER Sheet 3 of 4
PAOJ ECl' 87-3B
PAalMINARY 0081 APFORTIONM:NT
Est I mated
PIN Assessment
27-~~-24- Ownsr/Qev41opmant LQ+ Blqt'l~ Acrel!l $1 ,34Q.1 ~/AG
33-0059 KensIngton Estates 2nd Add. 10 2 0.41 $ 549.4 ,
-0060 Ken.' ngton Estates 2nd Add. 11 2 0.41 $ '49.45
-0061 Kensl ngton Estates 2nd Add. 12 2 0.41 $ '49.4'
-0062 Kens I ngton Estates 2nd Add. 13 2 0.41 $ '49.4 !l
-0063 Kensl n91'on Est.tes 2 nd Add. 14 2 0.41 $ '49.45
-0066 KensIngton Estates .3rd Add. 1 , 0.42 $ !l4l9.4'
-0067 Kensl ngton Estates 3rd Add. 2 5 0.42 S 549.45
..0072 Kenst ngton Estates 3rd Add. O.L A '.00 $6,700.63
34-000' KensIngton Est,tes 3rd Add. 1 1 0.42 $ .562.85
..0006 Kensl ngton Estates 3rd Add. 2 I 0.42 $ .562.85
,,0007 Kensington Estates 3rd Add. .3 1 0.42 $ '62.8'
-0008 Kensl ngton Estates 3rd Add. 4 1 0.42 $ ~2 .85
-0009 Kensl Rgton Estates 3rd Add. , 1 0.21 $ 281 .43
..0010 KensIngton Estates .3rd Add. e 1 0.17 $ 2Z7 .82
"0016 KensIngton Estates 3rd Add. 2 2 0.42 $ 562.85
-0017 KensIngton Estates 3rd Add. .3 2 0.42 $ 562.S!!
..0018 KensIngton Estates .3rd Add. 4 2 0.42 $ 562.8'
..0019 Kensl ngton Estates 3rd Add. 5 2 0.42 $ .562.85
-0020 Kensl ngton Estates 3rd Add. 6 2 0.42 $ 562.8'
-0021 KensIngton Estates 3rd Add. 7 2 0.42 $ ~2.85
..0031 Kenst ngton Estates 3rd Add. 1 4 0.29 $ 388.64
-0032 Kensl ngton E&tates 3rd Add. 2 4 0.21 $ 281 .43
..0033 Kensl ngton Estates 3rd Add. .3 4 0.21 $ 281 .0
-0034 Kensl ngton Estates 3rd Add. 4 4 Q...U $ 174.22
Sub-Total (Project 87-3B) 44.38 ACI. $59,474.85
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SEP 15 '89 10:36 T K D A & ASSOC., INC.
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COMM. NO: 1171
SEPTEMBER 15. 1811
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CROSSTOWN BLVD. STORM' SEW.ER.
PROJECT 87-3B
ANDOVER, MINNESOTA
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
September 19, 1989
DATE
ORIGINATING DEPARTMENT
AGENDA SECTION
NO.
Discussion Items
Engineering
3.
Kirby Estates Park
Dedication, Cont.
BY:
ITEM
NO.
James E. Schrantz
BY:
The City Council is requested to discuss the appraisal for park
dedication for Kirby's Estates.
The appraisal is in the Engineering Office for your review.
Attached is a copy of the information that the Council requested
on the assessments that had been levied against the comparable
property the appraiser used in Coon Rapids.
Curt Larson has summarized this information and if the Council
chooses to adjust the land value in Andover considering this
information Curt has done this adjustment for the Council.
Note: He doesn't agree this should be done but has left it up to
the City Council.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
o
Curtis A. Larson Appraisals
6240 Highway 65 Northeast
Suite 207
Minneapolis, Minnesota 55432
(612) 571-1554
September 11, 1989
Mr. Todd Haas, Parks
City of Andover
1685 Crosstown Boulevard
Andover, Minnesota 55304
RE: My appraisals of Kirby Estates
Plat Park Land and Outlot A
Andover, Minnesota
Dear Mr. Haas:
Mr. Shrantz secured the assessments on my comparable land sales
for these appraisals from the City of Coon Rapids, Minnesota.
These assessments were prior to the date of sale on the
comparables I believe.
The following assessments were reported:
Sale 111:
$ 1108.00
$21513.71
!_.1!Qg.:..~?
$26723
$26700
Sale 112
$ 4026.96
$25381.82
L~~~g.:..?g
$38399
$38400
Sale 113
$33251.84
H~~1Z..:..~~
$48868
$48900
Sale 114
$17519.47
$17500
Street
5S
Deferred
Total
Rounded
55T
Wtr Mnt.
Deferred
Total
Rounded
SS,St,Strt
SS.St,Strt
Total
Rounded
SS
Rounded
If it was proper to subtract these special assessments from the
sale price the results would be as follows:
o
CURTIS A. LARSON APPRAISALS
o
Curtis A. Larson Appraisals
6240 Highway 65 Northeast
Suite 207
Minneapolis, Minnesota 55432
(612) 571-1554
September 11,
Mr. Todd Haas
Page 2
1989
19
~~kg!
1
2
3
4
~gkklt:!~LeB!Qg
$227,125
$480,000
$268,000
$384,000
kg~~ ~egQ!~k~ BgM~!~QgB Y~bQg_egB_~QBg
$26,700
$38,400
$48,900
$17,500
$200,425
$441,600
$219,100
$366,500
$ 8,200
$11,400
$ 6,700
$ 9,160
]...
Sale #)1" location adjustment would be the same or $11400/acre _
$3000/acre = $8,400 per acre.
The median or estimated value per acre would then be $8100/acre x
5.98 acres or $48,438 value x 10% park land factor or $4,840 and
the difference would be $5,520 - $4,840 or $680 less.
Outlot A would be 8100/acre x 2.35 acres or $19,035 from $21,620
or $2,585 less.
Please take note that Sales #1 and Sales #2 had $4,102 + $8,992
of deferred assessments which means they should not be included
in the total as the time of deferment and the rate and amount of
interest is not known.
It is my opinion that the sales are comparable, as first
reported, as they are similar in neighborhoods and areas of
residential expansion even though they are in different cities.
The southern boundary of Andover, MN and the northern boundary of
Coon Rapids, MN are contiguous and very similar in this case.
A knowledgeable buyer would research what special assessments
have been paid and what special assessments would be charged when
the land is developed. Also, a knowledgeable seller would be
aware of these facts but would still demand the market value of
the present land market, and if the special assessments the
seller paid were less, the profit would be greater and therefore
would realize the optimum value of the land.
o
CURTIS A, LARSON APPRAISALS
o
Curtis A. Larson Appraisals
6240 Highway 65 Northeast
Suite 207
Minneapolis, Minnesota 55432
(612) 571-1554
September 11,
Mr. Todd Haas
Page 3
1989
My estimate of value remains the same and as referred to in each
of the limiting conditions and assumptions in each appraisal that
10% of the total land value is park land value and Outlot A was
designed knowing the City of Andover, MN desired Outlot A.
Kirby Estates was designed and platted knowing these
circumstances and if only six lots are divided into $5,220 the
park land is $870 per lot.
However, if Outlot A is included, as not platted, there are seven
lots and the parle land is $5,220 divided by 7 lots or $746 per
lot.
If Outlot A was not platted as one lot and not desired by the
City of Andover, MN a strong possibility exists the plat could be
12 lots making the park land value per lot $5,220 divided by 12
lots or $435 per lot.
Please call me if you have any questions on this letter.
Sincerely,
~A__~.-:>
Curtis A. Larson, CRA
cc:
Mr. William Hawkins
Attorney At Law
299 Coon Rapids Boulevard
Suite IHOl
Coon Rapids, MN 55433
Our File P1596
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CURTIS A. LARSON APPRAISALS
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
September 19, 1989
DATE
ITEM
NO.
4. Kirby Estates Pond
Acquisition
BY: James E. Schrantz
APPROVED FOR
AGEND-lAl
Vtp
BY: /
v
AGENDA SECTION
NO.
Discussion Items
ORIGINATING DEPARTMENT
Engineering
The city Council is requested to discuss the appraisal for
Outlot "A" Kirby's Estates.
The appraisal is in the Engineering Office for your review.
See Item 3 of this agenda for Curtis Larson's letter discussing
the comparable properties in Coon Rapids considering the
assessments levied or deferred on these properties.
The land before the grading is only about 2' higher on the west
part (the part where the lots are) than the east part (the pond).
The grading plan calls for the west part to be raised about 4' and
the east part lowered about 2'.
c
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
ITEM
NO.
.
TIF District Analysis
DATE
ORLGINATING DEPARTMENT
Plann~ng ~
Howard Koolick, Finance
Jay Blake, Plan r
September 19, 1989
BY:
AGENDADSECTION. It
NQ ~scuss~on ems
REQUEST
The Andover City Council is asked to review the enclosed
analysis of the Tax Increment Financing Districts.
BACKGROUND
In response to a directive by the City Council, the City Attorney
contracted with Casserly Molzahn and Associates to complete a
tracking system for the TIF districts.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
o Casserly Molzahn & Associates, Inc.
215 South 11th Street, Suite 200 . Minneapolis. Minnesota 55403
Office (612) 342-2277 . Fax (612) 332-4765
TO:
CITY OF ANDOVER
MAYOR
CITY COUNCIL
CITY ADMINISTRATOR
FROM:
CASSERLY MOLZAHN & ASSOCIATES, INC.
MARY E. MOLZAHN
JAMES R. CASSERLY
RE:
ANALYSIS OF THE CITY'S DEVELOPMENT PROGRAM FOR
DEVELOPMENT DISTRICT NO. 1
DATE:
SEPTEMBER 14, 1989
City staff requested that a tracking system be provided to
reflect actual and estimated revenues and expenses within each of
its Tax Increment ,Financing Districts ("TIF DIstrict(s)"). Based
on these actual and estimated revenues and expenses, a projected
..
cash flow can then be established. It is this projected cash
flow that provides the City with the flexibility and creativity
helpful in considering and financing future development
proposals.
Attached please find analyses of the City's TIF Districts
No. 1-1 and No. 1-2 and its Development District No. 1 (a
combination of TIF Districts No. 1-1 and No. 1-2) which provide
such a tracking system. Listed below is a description of the
o
terms found in the left margin which are used in the analyses.
1
o
o
Each analysis is formatted on an annual basis beginning in
1989 and continuing through 2012. Since both TIF Districts were
established as redevelopment districts, their maximum durations
are 25 years from receipt of the first tax increment. Tax
increments were received in 1988 for both TIF Districts, which
brings the maximum term to the year 2012.
Although 25 years is the maximum duration allowed by
statute, the City is not obligated to maintain the TIF
District(s) for this length of time. If there is no outstanding
debt (i.e., tax increment bonds) for which tax increments are
pledged, the TIF District(s) may be terminated. In the
alternative, the City may only maintain the TIF District(s) for
25 years if there are qualified expenses on which to spend the
tax increment receipts. For these analyses we have assumed that
both TIF Districts will continue to their full terms of 2012.
Examples of data for each TIF District are shown in the memo
below. The first figure refers to TIF District No. 1-1 and the
latter to TIF District No. 1-2. For example:
BEGINNING FUND BALANCE - is the 1988 year end balance of
$87,074/$143,770 for each TIF District. In consecutive years
the Beginning Fund Balance is simply the previous year's Ending
Fund Balance brought forward.
REVENUES: There are six revenue sources which are described
further below.
2
o
TAX INCREMENT - for the current year is based on the actual
amount of taxes received for the first half of the year times 2.
Tax increment estimated for 1989 include $152,302/$228,447. At
the end of each year these figures will be revised to reflect the
actual amounts received.
BOND PROCEEDS - will be recorded when bonds are issued and
proceeds received.
DEVELOPER PAYMENTS - are monies due the City from the developer.
In TIF District No. 1-1 there are no Developer Payments. TIF
District No. 1-2 is eligible to receive Developer Payments
beginning in 9/89. The Contract for Private Development between
the City of Andover and the Andover Limited Partnership outlines
an agreement for the Developer to repay the City $288,000 at 5.5%
over 15 years, or a monthly payment of $2,353.20.
.
.
OTHER REVENUES - include any other revenues. There are no
unaccounted for revenues in either TIF District.
TRANSFERS IN - reflects any monies that are required to be
transferred into either of the City's TIF accounts. At this time
no transfers in are shown.
INTEREST EARNINGS - are earned at 5.5% on the previous year's
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3
o
o
Ending Fund Balance. Interest is earned from 1989 through the
first six months of 1990 and is estimated at $9,294/$15,672 for
this time period. For purposes of these analyses, it is assumed
that debt may be incurred in the second one-half of 1990. As a
result, there would be minimum revenues on which to earn
interest.
TOTAL REVENUES - represent the total amount of revenues received
during each calendar year. For 1989 these revenues are
$157,091/$245,768.
TOTAL AVAILABLE - reflects Total Revenues received during the
current calendar year plus the previous year's Ending Fund
Balance. During 1989 approximately $244,165/$389,538 is
available to help defer expenses.
~
EXPENSES: There are five types of expenses which are described
further below.
ADMIN EXPENSES - are monies designated by the City for use to
defray its development related costs. For TIF District No. 1-1
the City has identified $24,000 annually or $264,000 through the
year 2001 to be retained for administrative costs. In TIF
District No.2 $6,000 annually through 2002 and $4,500 in 2003,
for a total of $88,500, has been earmarked for administrative
costs.
4
o
PROJECT EXPENSES - represent estimated public improvement costs
for each TIF District. In TIF District No 1-1 $21,000 is
anticipated to be spent in 1989 for additional public
improvements within TIF District No. 1-1. No additional expenses
are estimated for TIF District No. 1-2.
OTHER EXPENSES - include any other expenses. There are no
unaccounted for expenses in either TIF District.
TRANSFERS OUT - reflects any monies that are required to be
transferred out of either of the City's TIF accounts for any
authorized expenditure. At this time no transfers out are
anticipated.
TOTAL DEBT SERVICE - represents the total amount of debt service
(principal and interest) payable from tax increment pledged from
" a TIF District. TIF District No. 1-1 has pledged a portion of
its tax increment revenues to existing $650,000 and $205,000
General Obligation Temporary Tax Increment Bonds. Both bonds are
dated as of 12/1/87 and are due 12/1/90. TIF District No. 1-2
has pledged a portion of its tax increment revenues to existing
$1,065,000 General Obligation Taxable Tax Increment Bonds dated
as of 5/1/87 and due 8/1/05.
TOTAL EXPENSES - represent the total amount of expenses payable
o
5
c:> during each calendar year. For 1989 these expenses are
$80,336/$107,175.
o
ANNUAL BALANCE - represents the difference between money in and
money out during a calendar year. For 1989 these Annual Balances
are $76,755/$138,593.
ENDING FUND BALANCE - reflects the difference between Total
Available and Total Expenses within a calendar year. For year
end 1989 these Ending Fund Balances approximate
$163,829/$282,363.
ORIGINAL TAX CAPACITY - of $29,891/$45,660 represent the current
tax capacities of all parcels contained in TIF Districts No. 1-1
and No. 1-2.
.'
ESTIMATED TAX CAPACITY - is an estimate of increased tax capacity
due to additional construction and/or development in the year
listed. For example, in TIF District No. 1-1 the Estimated Tax
Capacity in 1989 is approximately $284,917. This tax capacity
increases to $348,987 in 1990. The increase in tax capacity,
also called captured tax capacity, of $64,070 is due to the
addition of new value. Once the development is completed and all
the additional value has been accounted for (in 1992) the
Estimated Tax Capacity is inflated at 1% per year. In TIF
District No. 1-2 all development is assumed complete in 1989. As
6
o
a result, the Estimated Tax Capacity increases from 1990 at the
1% inflation factor.
INFLATION - has been assumed at 1% for these analyses. Since the
inflation factor is considered a variable, analyses can be
provided based on any inflation rate desired.
TAX CAPACITY RATE - .942100 represents the current total tax
capacity rate for the City, County and School District. This
rate is also a variable and can be adjusted.
INTEREST RATE - is assumed at 5.5%. Both the rate and length of
time during which interest is earned are variables.
COLLECTION RATE - represents the historical collection rate
(80%/95%) at which taxes are paid on parcels included in each TIF
District.
The analysis for Development District No. 1 combines the two
TIF Districts described above. The total amount available to the
City for its development program and activities is found in the
Annual Balance for each year. For example, the total amount
available to the City from both TIF Districts in 1989 is
$215,348; for 1990 $131,489.
Based on modest projections for ,future development and
conservative inflation and interest rates, the current status of
o
7
c:> both the City's TIF Districts is generally healthy and the
outlook is favorable. It is important to remember, however, that
the "bottom line" for each TIF District is based on the
assumptions listed. Should any of the assumptions change, the
analyses would also change.
o
8
Qep-89
TIF DISTRICT '1-1
REDEVELOPMENT DISTRICT
(HOUSING)
BEGINNING FUND BALANCE
REVENUES,
TAX INCREMENT
BOND PROCEEDS
DEVELOPER PAYMENTS
OTHER REVENUES
TRANSFERS IN
INTEREST EARNINGS
TOTAL REVENUES
TOTAL AVAILA8LE
EXPENSES:
ADMIN FEES
PROJECT EXPENSES
OTHER EXPENSES
TRANSFERS OUT
TOTAL DE8T SERVICE
TOTAL EXPENSES
ANNUAL B,ALANCE
ENDING FUND 8ALANCE
.'
ORIGINAL TAX CAPACITY
ESTIMATED TAX CAPACITY
INFLATION
TAX CAPACITY RATE
INTEREST RATE
COLLECTION RATE
o
CITY OF ANDOVER, MINNESOTA
PAGE 1
------------------------------------------------------------------------------------------
1989
1990
1991
1992
1993
1994
1995
1996
1997
------------------------------------------------------------------------------------------
87,074 163,829 144,494 360,294 640,408 921,811 1,204,9181,490,1461,777,909
------------------------------------------------~-----------------------------------------
152,302 240,496 308,550 381,364 385,403 389,482 393,602 397,764 401,967
4,789 4,505
------------------------------------------------------------------------------------------
157,091 245,001 308,550 381,364 38S,403 389,482 393,602 397,764 401,967
------------------------------------------------------------------------------------------
244.165 408,830 453,044 741,658 1,02S,811 1,311,2931,598,521 1,887,9092,179,876
u====~=.==.=a.~=.==~====z==.=========..===R=.==~=.======================..============_===
24,000
24,000
24, 000
24,000
24,000
24,000
24,000
21,000
59,336 264,336
68,750
77,250
80,000
82,375
84,375
86,000
B7,250
------------------------------------------------------------------------------------------
80,336 264,336
92,750 101,250 104,000 106,37S 108,375 110.000 111,250
==========z=======.============================~==============cc==zz==e==::=::====:=:==:=:
76,755 (19,335) 215,BOO 280,114 281,403 283,107 285,227 287,764 290,717
===c==z=:===:z====:=::::==._.=::====:._=:::..==:=========.=.=======c=e=_.=_.:========.===.
163,829 144.494 360,294 640,408 921,811 1,204,9181,490,1461,777,9092,068,626
===========================================-=====================0======..================
29,891 29,891 29,891 29,891 29,891 29,891 29,891 29,891 29,891
284,917 348,987 439,282 535,894 541,253 546,665 552,132 557,653 563,230
0% 0% 0% 0% 1% 1% 1% 1% 1%
0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100
5.5% 5.5%
~ ~ ~ ~ ~ ~ ~ ~ ~
CURRENT YEAR OF TAX INCREMENT RECEIVED D ACTUAL FIRST 1/2 TAXES PAID TIMES 2
1990 TOTAL DEBT SERVICE INCLUDES 1990 INTEREST ON AND PRINCIPAL OF $205,000 ($223,061),
AND 1990 INTEREST ON $650,000 ($41,275).
$205,000 TEMPORARY BONDS DUE 12/?0 ARE PAID OFF IN 12/90.
$650,000 TEMPORARY BONDS DUE 12/90 ARE REfINANCED IN 12/90 AT 7.5% fOR 12 YEARS.
CASSERLY MOLZAHN & ASSOCIATES/TIF
O-SeP-89
TIF DISTRICT #1-1
REDEVELOPMENT DISTRICT
(HOUSING)
BEGINNING FUND BALANCE
REVENUES:
TAX INCREMENT
BOND PROCEEDS
DEVELOPER PAYMENTS
OTflER REVENUES
TRANSFERS IN
INTEREST EARNINGS
TOTAL REVENUES
TOTAL AVAILABLE
EXPENSES,
ADMIN FEES
PROJECT EXPENSES
OHlER EXPENSES
TRANSFERS OUT
TOTAL DEBT SERVICE
TOTAL EXPENSES
ANNUAL BALANCE
ENDING FUND BALANCE
,
ORIGINAL TAX CAPACITY
ESTIMATED TAX CAPACITY
ItIFLA TION
TAX CAPACITY RATE
INTEREST RATE
COLLECTION RATE
o
CITY OF ANDOVER, MINNESOTA
PAGE 2
-------------------------------------------------------------------------------------------
1998
1999
2000
2001
2002
2003
2004
2005
2006
-------------------------------------------------------------------------------------------
2,06B,626 2,362,7122.660.5862,962.6663,259,3683.580,863 4,008,945 4.441,533 4.878,672,
-------------------------------------------------------------------------------------------
406,212 410.499 414.829 419.203 423.620 428,082 432.588 437,139
441,736
-------------------------------------------------------------------------------------------
406.212 410.499 414,829 419,203 423,620 428.082 432.588 437.139
441,736
-------------------------------------------------------------------------------------------
2.474.8372,773.211 3,075,4163.381.8683,682.988 4.008,945 4.441,533 4,878.672 5,320,407
=======.================~=aa==~=====~=~=~==============_:=a:c:c==:======._=:==========:=...
24.000
24.000
24.000
24.000
88.125
88,625
88,750
98,500 102,125
-------------------------------------------------------------------------------------------
112.125 112.625 112.750 122,500 102,125
o
o
o
o
=====.===~.=~..=..=.===a=..=.=======~====.~=====a======.===========~=====.====.========..=.
294,087 297,874 302,079 296.703 321.495 428,082 432,588 437,139
441.736
===.==.======_.~==.=.===.=..======..=....=.=======.=====...=.========.==..=~==.====.=====.=
2.362,7122,660.5862.962.6663,259.3683.580,863 4,008,945 4.441.533 4,878.672 5,320,407
======:==:========:===....==========:.-=:-==:=:=::=:=====:====::=:==:::=:=====:=:=:==:=:::=
29,891 29,891 29,891 29.891 29.891 29,891 29,891 29.891 29,891
568.862 574.550 580,296 586.099 591.960 597,880 603,858 609.897 615.996
1% 1% 1% 1% 1% 1% 1% 1% 1%
0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100
80% 80% 80% 80% 80% 80% 80% 80% 80%
CASSERLY MOLZAHN & ASSOCIATES/TIF
OSeP-89
TIF DISTRICT '1-1
REDEVELOPMENT DISTRICT
(HOUSING)
BEGINNING FUND BALANCE
REVENUES:
TAX INCREMENT
BOND PROCEEDS
DEVELOPER PAYMENTS
OTl1ER REVENUES
TRANSFERS IN
INTEREST EARNINGS
TOTAL REVENUES
TOTAL AVAILABLE
EXPENSES:
ADMIN FEES
PROJECT EXPENSES
OTHER EXPENSES
TRANSFERS OUT
TOTAL OE8T SERVICE
TOTAL EXPENSES
ANNUAL BALANCE
ENDING FUND BAlANCE
,
,
ORIGINAL TAX CAPACITY
ESTIMATED TAX CAPACITY
INFLATION
TAX CAPACITY RATE
INTEREST RATE
COLLECTION RATE
o
CITY OF ANDOVER, MINNESOTA
PAGE 3
2007
2011
-----------------------------------------------------------------------------
TOTAL
2008
2009
2010
2012
-----------------------------------------------------------------------------
5,320,407 5,766,785 6,217,852 6,673,656 7,134,242 7,599,660
460,586
-----------------------------------------------------------------------------
470,297 9,614,385
o
o
o
o
9,294
446,378
451,067
45S,803
465,418
446.378
465,418
-----------------------------------------------------------------------------
470,297 9,623,680
451,067
45S,803
460,586
-----------------------------------------------------------------------------
5,766.785 6,217,852 6,673.656 7,134,242 7,599,660 8,069,957
s~.a.2~.zs.....=.2...=.........=...=............======.......................
264,000
21,000
o
o
1,355,797
o
o
-----------------------------------------------------------------------------
o 1,640,797
o
o
o
446,378
470,297
=======~C====.======...==....2======.C====.===C.======cecac=_ccc==cac....=.=:
451,067
455,803
460,586
465,418
.==......=.=.=...~...=...a......c===...=e...===.=.====cec....=c.cc..e.......=
5,766.785 6,217,852 6,673,656 7,134,242 7,599,660 8,069,957
===ce=====cc====:=====._.==:.=:.=:====_==:===:===c==========:=cc====c==:=..=:
29,891 29,891 29.891 29,891 29,891 29,891
622,156 628,377 634,661 641,008 647,418 653,892
1% 1% 1% 1% 1% 1%
0.942100 0.942100 0.942100 0.942100 0.942100 0.942100
80% 80% 80% 80% 80% 80%
CASSERLY MOLZAHN & ASSOCIATES/TlF
OSeP-89
TIF DISTRICT #1-2
SHOPPING CENTER
BEGINNING FUND 8ALANCE
REVENUES,
TAX INCREMENT
BOND PROCEEDS
DEVELOPER PAYMENTS
OTIIER REVENUES
TRANSFERS IN
INTEREST EARNINGS
TOTAL REVENUES
TOTAL AVAlLA8LE
EXPENSES:
ADMIN FEES
PROJECT EXPENSES
OTHER EXPENSES
TRANSFERS OUT
TOTAL DEBT SERVICE
TOTAL EXPENSES
ANNUAL BALANCE
ENDING FUND BALANCE
"
ORIGINAL TAX CAPACITY
ESTIMATED TAX CAPACITY
INFLATION
TAX CAPACITY RATE
INTEREST RATE
COLLECTION RATE
o
CITY OF ANDOVER, MINNESOTA
PAGE 1
------------------------------------------------------------------------------------------
1989
1990
1991
1992
1993
1994
1995
1996
1997
------------------------------------------------------------------------------------------
143,770 282,363 433,186 560,261 688,117 817,307 953,3431,091,321 1,231,794
------------------------------------------------------------------------------------------
228,447 236,995 239,774 242,580 245,415 248,278 251,169 254,090 257,039
9,413 28,238 28,238 28,238 28,238 28,238 28,238 28,238 28,238
7,907 7,765
------------------------------------------------------------------------------------------
245,768 272,999 268,012 270,819 273,653 276,516 279,408 282,328 285,277
------------------------------------------------------------------------------------------
389,538 555,361 701,199 831,080 961,7701,093,8231,232,751 1,373,6491,517,071
====~=~==.=========..=====...=~B.===X~.B.=.===~=:=====a=as._a..=as:.:._:_=:_:=_====_=====_
6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000
101,175 116,175 134,938 136,963 138,463 134,480 135,430 135,855 130,768
------------------------------------------------------------------------------------------
107,175 122,175 140,938 142,963 144,463 140,480 141,430 141,855 136,768
=====:~=================a===============..=======~========:===_:====:====:=============:=_
138,593 150,824 127,074 127,856 129,190 136,036 137,978 140,473 148,509
====_=====z===:==:=:==.=_==:.:========_==================a====c====e=:==============:=_.==
282,363 433,186 560,261 680,117 817,307 953,3431,091,321 1,231,7941,380,303
.=....~====..===.............==.=..=.=..=...=.==a=====...a:=..==a==caa......=======..===..
45,660 45,660 45,660 45,660 45,660 45,660 45,660 45,660 45,660
307,387 310,461 313,565 316,701 319,868 323,067 326,297 329,560 332,856
0% 1% 1% 1% 1% 1% 1% 1% 1%
0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100
5.5% 5.5%
~ ~ ~ ~ ~ ~ ~ ~ ~
CURRENT YEAR OF TAX INCREMENT RECEIVED. ACTUAL FIRST 1/2 TAXES PAlO TIMES 2
I
CASSERLY MOLZAHN & ASSOCIATES/TIF
O-SeP-B9
TIF DISTRICT '1-2
SHOPPING CENTER
BEGINNING FUND BALANCE
REVENUES:
TAX INCREMENT
BOND PROCEEDS
DEVELOPER PAYMENTS
OTHER REVENUES
TRANSFERS IN
INTEREST EARNINGS
TOTAL REVENUES
TOTAL AVAILABLE
EXPENSES:
ADMIN FEES
PROJECT EXPENSES
alliER EXPENSES
TRANSFERS OUT
10TAL DEBT SERVICE
TOTAL EXPENSES
ANNUAL BAlANCE
ENDING FUND BALANCE
..
ORIGINAL TAX CAPACITY
ESTIMATED TAX CAPACITY
INFLATION
TAX CAPACITY RATE
INTEREST RATE
COLLECTION RATE
o
CITY OF ANDOVER, MINNESOTA
PAGE 2
199B
2004
-------------------------------------------------------------------------------------------
2006
1999
2000
2001
2002
2003
2005
-------------------------------------------------------------------------------------------
1,380,303 l,S26.935 1,677.717 l,B33,223 1.989.037 2,146.237 2,312,332 2.476.476 2,620,823
-------------------------------------------------------------------------------------------
260,018 263,027 266,066 269,135 272,235 275,366 278,S28 281.722
28,238 28,238 28,238 28,238 28,238 28,238 18,826
284,948
288,256 291,265 294,304 297,374 300,474 303,605 297.354 281.722
-------------------------------------------------------------------------------------------
284,948
-------------------------------------------------------------------------------------------
1,668.5601,818,2001,972,021 2,130,5972,289.5102,449.8422,609,6862,758,198 2,905.772
6,000 6,000 6,000 6,000 6,000 4,500
mm~a2=z.c~=Z~.Z=.......~....~z=~==~==~...ca.~~~=~=====~S=.~==2.====a===c=ca==a.=====.=.==..
135,625 134.483 132,798 135,560 137,273 133.010 133,210 137,375
-------------------------------------------------------------------------------------------
o
141,625 140,483 138,798 141.560 143.273 137,510 133,210 137,375
==================a=======~.==========c=a.=.a============a====z===_:====:c===============_.
284,948
146,631 150,782 155,506 155,814 157.201 166,095 164,144 144,347
c==a.=..=........._............=.._=..........=========...===..====.=.=....=~=.=====.=~..=.
1,526,9351,677.7171.833,2231,989,037 2.146,237 2,312.332 2,476,476 2.620,823 2,905,772
======.====...====..==.=.~....========.=..===============-===============..================
45,660 45,660 45.660 45,660 45,660 45,660 45,660 45,660
336,185 339,546 342.942 346,371 349,835 353,333 356,867 360,435
1% 1% 1% 1% 1% 1% 1% 1%
0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100
95%
95%
95%
95%
95%
95%
95%
CASSERLY MOLZAHN & ASSOCIATES/TIF
45,660
364,040
1%
0.942100
95%
95%
I
I
I,
i'
I
I
I
j
I
OSeP-89
TIF DISTRICT '1-2
SHOPPING CENTER
BEGINNING FUND BALANCE
REVENUES:
TAX INCREMENT
BONO PROCEEDS
DEVELOPER PAYMENTS
OTHER REVENUES
TRANSFERS IN
INTEREST EARNINGS
TOTAL REVENUES
TOTAL AVAILABLE
EXPENSES:
ADMIN FEES
PROJECT EXPENSES
OTHER EXPENSES
TRANSFERS OUT
TOTAL DEBT SERVICE
TOTAL EXPENSES
ANNUAL BALANCE
ENDING FUND BALANCE
ORIGINAL TAX CAPACITY
ESTIMATED TAX CAPACITY
INFLATION
TAX CAPACITY RATE
INTEREST RATE
COLLECTION RATE
o
CITY OF ANDOVER, MINNESOTA
PAGE 3
2007
2008
2009
2010
2011
2012
-----------------------------------------------------------------------------
TOTAL
-----------------------------------------------------------------------------
2,905,772 3,193,978 3,485,475 3,780,296 4,078,474 4,380,042
-----------------------------------------------------------------------------
304,992 6,434,097
o
423,576
o
o
15,672
288,206
291,497
294,821
29B,178
301,568
288,206
294,821
298,178
301,568
304,992 6,873,345
291,497
3,193,978 3,485,475 3,780,296 4,078,474 4,380,042 4,685,034
====~===.===.s====.o=.=a===..=E==.====.==..===============..c~=======E==.C===
o
o
o
o
o
88,500
o
o
o
2,243,581
288,206
294,821
304,992
==c==s=====..._==:=.===:==...========.........==:=====z==z.=._.===e:==.=.._._
o 2,332,081
298,178
301,568
291,497
E.===C=_C..=......=..=..........====..........._======accu.._.==z=c=CC=._==._
3,193,978 3,485,475 3,780,296 4,078,474 4,380,042 4,685,034
====.========.====.========.~mz==~=~====..zz=============..~============.====
45,660 45,660 45,660 45,660 45,660 45,660
367,680 371,357 375,071 378,821 382,609 386,436
1% 1% 1% 1% 1% 1%
0.942100 0.942100 0.942100 0.942100 0.942100 0.942100
95% 95% 95% 95% 95% 95%
CASSERLY MOLZAHN & ASSOCIATES/TIF
OSeP-89
DEVELOPMENT DISTRICT NO. 1
TIF DISTRICTS '1-1, '1-2
BEGINNING FUND BALANCE
REVENUES:
TAX INCREMENT
BOND PROCEEDS
DEVELOPER PAYMENTS
OTHER REVENUES
TRANSFERS IN
INTEREST EARNINGS
TOTAL REVENUES
TOTAL AVAILABLE
EXPENSES:
ADMIN FEES
PROJECT EXPENSES
OTHER EXPENSES
TRANSFERS OUT
TOTAL DEBT SERVICE
TOTAL EXPENSES
ANNUAL BAlANCE
ENDING FUND BALANCE
"
ORIGINAL TAX CAPACITY
ESTIMATED TAX CAPACITY
INFLATION
TAX CAPACITY RATE
INTEREST RATE
o
CITY OF ANDOVER, MINNESOTA
PAGE 1
-----------~------------------------------------------------------------------------------
1989
1990
1991
1992
1993
1994
1995
1996
1997
------------------------------------------------------------------------------------------
230,844 446,192 577,681 920,S55 1.328,525 1,739,1182,158,261 2,581,4663,009,703
------------------------------------------------------------------------------------------
380,749 477,491 548,324 623,944 630,818 637,760 644,772 651,853 659,006
0 0 0 0 0 0 0 0 0
9,413 28,238 28,238 28,238 28,238 28,238 28,238 28,238 28,238
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
12,696 12,270 0 0 0 0 0 0 0
------------------------------------------------------------------------------------------
402,859 518,000 576,562 652,183 659,056 665,998 673,010 680,092 687,244
------------------------------------------------------------------------------------------
633,703 964.1921,154,2431,572,738 1,987,581 2,405,1162,831,271 3,261,558 3,696,947
:=====a===~====E=====z==m==.===~=~==ee~e=========c====CC===:=C==C==S=====c===cc====c===cca
6,000 6,000 30,000 30,000 30,000 30.000 30,000 30,000 30,000
21,000 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
160,511 380,511 203,688 214,213 218.463 216,855 219,805 221,855 218.018
------------------------------------------------------------------------------------------
187,511 386,511 233,688 244,213 248.463 246,855 249,805 251,855 248,018
=====z===.==~=z~==~=======.=============================================~==============.==
215,348 131,489 342,874 407.970 410,593 419,143 423,205 428,237 439,226
==c=...=e=:c====_._:::===:=.:..=_==._===._c_===:=====:C=====CC=C..===:==_:..=======_=====:
446,192 577,681 920,5551.328,5251,739,1182,158,261 2,581,4663,009,7033,448,929
==-===....c=c.==:=...=.=.=._.=.=====._.:_._.=:_======:======.=====~=====a=..=c===========a
75,551 75,551 75,551 75,551 75,551 75,551 75,551 75,551 75,551
592,304 598,227 604,209 610,251 616,354 622,517 628,743 635,030 641,380
0% 1% 1% 1% 1% 1% 1% 1% 1%
0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100
5.5% 5.5%
CASSERLY f-'lJLZAIJN & ASSOCIATES/TIF
OSeP-89
DEVELOPMENT DISTRICT NO. 1
TIF DISTRICTS '1-1. 11-2
BEGINNING FUND BALANCE
REVENUES:
TAX INCREMENT
BOND PROCEEDS
DEVELOPER PAYMENTS
OTHER REVENUES
TRANSFERS IN
INTEREST EARNINGS
TOTAL REVENUES
TOTAL AVAILABLE
EXPENSES:
ADMIN FEES
PROJECT EXPENSES
OTHER EXPENSES
TRANSFERS OUT
TOTAL DEBT SERVICE
TOTAL EXPENSES
ANNUAL 8ALANCE
ENDING FUND BALANCE
"
ORIGINAL TAX CAPACITY
ESTIMATED TAX CAPACITY
INFLATION
TAX CAPACITY RATE
INTEREST RATE
o
CITY OF ANDOVER. MINNESOTA
PAGE 2
-------------------------------------------------------------------------------------------
1998
1999
2000
2001
2002
2003
2004
200S
2006
-------------------------------------------------------------------------------------------
3,448.9293.889,6474,338.3034,795,8895,248,405 5,727.101 6,321,277 6.91B.009 7,499.495
-------------------------------------------------------------~-----------------------------
666,230 673,526 680,895 688,338 695,855 703.448 711,116 718.861 726,684
0 0 0 0 0 0 0 0 0
28,238 28, 238 28.238 28,238 28,238 28.238 18,826 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
-------------------------------------------------------------------------------------------
694,468 701.764 709.133 716,576 724,094 731.686 729,942 718,861
726.684
-------------------------------------------------------------------------------------------
4,143,3974.591.411 S,047.437 5.512,465 5,972,499 6,458,787 7.051,219 7.636,870 8.226,179
==========..=..=...===.:===...=2=====.........=.======.==.a.=c..=C=C===...=.==..===........
30,000 30,000 30,000 30,000 6.000 4,500 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
223,750 223.108 221.548 234,060 239,398 133.010 133,210 137,375 0
-------------------------------------------------------------------------------------------
253,750 253,108 251,548 264,060 245,398 137,510 133,210 137,375
o
=======================..~============================c=c=cce=e=e:c==c=e=_::==::===::=...=:
440,718 448,656 457.585 452,516 478.696 594,176 596,732 581.486
726.684
..===========..========a_...=....=========c============ec=_.===U==_===C==_.:==_=======:=.a=
3,889.6474,338,3034,795.8895.248,4055.727,101 6,321,2776,918,0097.499.495 8,226,179
c====c=====c.======._._=._._._======_====..._==========e==:cc=c=c=c._==._.:_=========:=:=:=
75,551 75,551 75.551 75,551 75,551 75,551 75,551 75,551
647.794 654,272 660,815 667,423 674,097 680,838 687.647 694,523
1~ 1~ 1~ 1~ 1~ 1~ 1~ 1~
0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100 0.942100
75.551
701,468
1%
0.942100
CASSERLY MOLZAHN & ASSOC~ATES/TIF
O-SeP-89
DEVELOPMENT DISTRICT NO. 1
TIf DISTRICTS #1-1, '1-2
BEGINNING fUND BALANCE
REVENUES:
TAX INCREMENT
BOND PROCEEDS
DEVELOPER PAYMENTS
OTHER REVENUES
TRANSfERS IN
INTEREST EARNINGS
TOTAL REVENUES
TOTAL AVAILABLE
EXPENSES:
ADMIN fEES
PROJECT EXPENSES
OTHER EXPENSES
TRANSfERS OUT
TOTAL DEBT SERVICE
TOTAL EXPENSES
ANNUAL BAlANCE
ENDING fUND BALANCE
"
ORIGINAL TAX CAPACITY
ESTIMATED TAX CAPACITY
INfLATION
TAX CAPACITY RATE
INTEREST RATE
o
CITY Of ANDOVER, MINNESOTA
PAGE 3
------------------------------------------------------------~----------------
2007
2008
2009
2010
2011
2012
TOTAL
-----------------------------------------------------------------------------
8,226,179 8,960,763 9,703,32810,453,95211,212,71611,979,702
-----------------------------------------------------------------------------
734,585 742,564 750,624 758,764 766,986 775,290 16,048,482
0 0 0 0 0 0 0
0 0 0 0 0 0 423,576
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 24,967
-----------------------------------------------------------------------------
734,585
742,564
750,624
758,764
766,9B6
77S,290 16,497,025
-----------------------------------------------------------------------------
8,960,763 9,703,32810,453,95211,212,71611,979,70212,754,991
.~....as..~a.....................~.m............a=a===....=.................:
0 0 0 0 0 0 352,500
0 0 0 0 0 0 21,000
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 3,599,378
-----------------------------------------------------------------------------
o
o
o
o
o
o 3,972,878
===:~==============..===~&.=.s=======a=.DD==.=======:=D=._==::====:=_.._..===
734,585
742,564
750,624
758,764
766,986
775,290
==============c===.=====~==============================_._==e=====e=_==_._=:=
8.960,763 9,703,32810,453,95211.212,71611,979,702 12,754,991
c=z=__=:_====::..:..=z::==::...:::=:==_.....:==:::===:D==.=c_ccc=e___==._.:::
75,551
708,483
1%
0.942100
75,551
715,568
1%
0.942100
75,551
722,723
1%
0.942100
75,551
729,951
1%
0.942100
75,551
737,250
1%
0.942100
75,551
744,623
1%
0.942100
CASSERLY I'OLZAflN & ASSOCIATES/Tlf
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE September 19, 1989
ORIGINATING DEPARTME~,1j J
Planning ~~
Jay Blak~lanner
BY: t:,~.
AGENDA SECTION
NO. Staff, Committee,
Commission
ITEM 7.
NO. Office Paper Contract
REQUEST
The Andover City Council is asked to review and approve the
enclosed contract with Goodwill Inc. for an office paper
recycling program. The former office paper recycling company,
pioneer Paper, dropped the City due to the relatively low volume
of waste paper.
A copy of the contract was "fax"ed to Bill Hawkins on September
11, 1989.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
o
CONTRACf FOR OFFICE PAPER RECYCLING
This agreement is made this 7th day of September, 1989 (the dates of the signatures of the parties
notwithstanding), by and between the City of Andover, Andover, MN 55304 by and through the
Andover City Council, hereinafter called the "City", and Goodwill mdustries, mc.fEaster Seal
Society of Minnesota, 2543 Como Avenue, St. Paul, Minnesota, 55108, hereinafter called
"Goodwill", a Minnesota not-for-profit corporation.
1. TERM
The term of this agreement shall commence September 7, 1989, and end September 7, 1990,
unless earlier terminated as provided herein.
2. DEFINTIlONS
A. Recyclable Materials
All materials agreed upon in Attachment B.
3. OFFICE RECYCLING PROGRAM
A. Point of Collection
Goodwill will pick-up all of the materials in Attachment B from the City at least once
per month for $60.00 per stop. Goodwill shall provide four (4) fibre barrels for these
locations.
A:I
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Page 2
B.
Goodwill will provide 20 desk-top containers including stickers for 75if, each, to
conduct an effective office paper recycling program. Goodwill will provide containers
in which the waste paper is picked up by or delivered to Goodwill.
C. Goodwill shall pay one cent per pound for office paper collected at the City when the
amount of material exceeds 20 tons per year, 1.75 tons per month. If Goodwill's
delivered price to Waldorf for office paper falls below $35.00 per ton, Goodwill shall
not make any payment for office paper to Andover. If the price rises over $70.00 per
ton Goodwill shall split the additional revenues with the City on a 50-50% basis.
Goodwill shall not pay the City for other materials collected at the City.
D. Goodwill shall provide technical assistance to the City and use its best efforts to help
the City to properly sort its waste paper to reduce the percentage of unacceptable
materials contained in the waste paper provided to Goodwill.
E. Goodwill shall make all payments required under this Agreement to the City on net 30
based upon monthly activity. The City shall pay Goodwill on net 30 based on services
provided according to Section Ill, Paragraph A. Goodwill shall provide the City with
full documentation concerning the tons of waste paper received and recycled and the
amounts payable for waste paper.
IS\
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Page 3
The amounts payable by Goodwill shall offset the amounts payable by the City.
F. Goodwill shall keep complete records of amounts of waste paper provided to Goodwill
under the terms of this Agreement and the amounts paid or received of waste paper.
All pertinent books, records, documents and accounting procedures and practices
relevant to the contract shall be made available to the City upon reasonable notice for
purposes of audit and examination, and shall be retained for a period of three years.
4. INDEMNIFICATION
Goodwill agrees to defend, indenmify and hold the City haQIlless from any liability, claims,
damages, costs, judgments or expenses, including reasonable attorney's fees, resulting
directly or indirectly from an act or omission of Goodwill, its agents, employees, or
contractors in the performance of the services provided by this contract and against all loss by
reason of the failure of Goodwill fully to perform, in any respect, all obligations under this
Agreement.
5. INSURANCE
Goodwill declares, agrees and covenants that it has in force and will maintain at all times
during the life of this Agreement the following insurance:
A.
Comprehensive general and automobile liability insurance with minimwn limits of
$1,000,000 per occurrence.
B.
Worker's Compensation insurance as required by law.
1\.:\
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Page 4
C.
Employer's Liability insurance with minimum coverage of $1,000,000 for each
occurrence.
Within thirty (30) days of signing this Agreement, Goodwill agrees to provide certificates of
insurance for the above insurance policies. Goodwill shall notify the County in writing at
least thirty (30) days prior to any reduction, cancellation or material alteration of its insurance
coverage.
6. INDEPENDENT CONTRACTOR
The relationship of Goodwill and the City is that of an independent contractor. Nothing in
this Agreement shall be construed to deem any employee or,agent of Goodwill as an
employee of the City for any purposes.
7. TERMINATION
The City or Goodwill have the right to tenninate this Agreement upon 30 days written notiuce
by either party or in the event of breach of thereof by the other party without penalty. A
continuing breach shall not be deemed to be waived due to a failure to promptly effect
tennination. This Agreement shall tenninate, and neither the City nor the Goodwill shall be
liable for further performance after such tennination, if it shall become invalid by reason of
any present or future law or repeal thereof. Goodwill shall retain, maintain, and provide
access to the City for all records as required by Section 111, Paragraph F, of this Agreement
upon tennination.
IS\
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Page 5
EXECUTED as of
0144G
1\':\
\;,JI
EXHIBIT A
o
.
White & pastel paper
White & pastel fonns
Typing paper
Bond paper
Carbonless papers & fonDS e.g., NCR.
Most letterhead
W tiring paper
Adding machine tapes
Stationery
White & yellow letter & legal pads
(minus cardboard backing)
White & pastel copy, mimeo, offset
& duplicating papers (uncoated)
Most computer printouts e.g., bond
Carbonless computer printouts
White & pastel envelopes
(minus adhesive labels, stickers, &
cellophane windows)
Printed, stamped, handwritten papers
Manila tab cards
Scratch pads & papers minus cardboard
County Board meeting minutes
Data processing cards
Minimum amount of staples & paper clips
CONTAMINANTS NOT An :HPTABT .F.
Blueprint paper
Carbon paper
Tracing paper
Onion skin paper
Ktaft envelopes
Sepia paper
Magazines (shiny)
Rubber Bands
Any and all foods
Mylar or plastic reinforcements
Shiny or glossy coated papers
Tissues. or paper towels
Coated copy machine paper
Bound books (books are acceptable
if binding & covers are removed)
PreSSUIe sensitive/adhesive labels
Ring binders
Styrofoam cups
Waxed cardboard cups
Plastic wrappers, food wrappers &
containers
Metal & plastic fasteners & bindings
ACchPTABT F.
OTHER RECYCLABLES
Manila folders
Cardboard & corrugated boxes
Newspapers & newsprint
Used beverage containers
(Le.: pop cans, glass bottles)
o
r.::'\,
\:,jJ
Q
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
September 19, 1989
DATE
ITEM
NO.
CDBG Grant Analysis
ORIGINATING DEPARTMENT
Plannlng ~
Jay B1ak~Planner
BY: e,\J
D FOR
AGENDASSE~TIONC 'tt
NO. taL~, .omml ee,
Commlsslon
REQUEST
The Andover City Council is asked to review the enclosed
analysis of the CDBG grants that were received.
BACKGROUND
The City has $6,398 available for the grants and $18,000 in
requests. Due to the discrepancy, staff organized a ranking
procedure to assist in the selection of the grants. Seven
criteria were established and a weighted points system assigned to
each criteria.
There are two ways in which the City of Andover may disperse the
funds. The City may consider granting smaller requests to all
applicants or the City may award the grants to the top ranking
applications until funds are depleted (the paperwork for the CDBG
grant program is a nightmare and I would not recommend that five
small grants be awarded).
The following chart summarizes the results of my rankings:
ORGANIZATION REQUEST POINTS
North Suburban Kinship $4,000 18 points
North Suburban Counseling $4,000 18 points
Anoka County CAP $3,300 19 points
Alexandra House $2,500 20 points
Rise Inc. $5,000 15 points
COUNCIL ACTION
MOTION BY
TO
SECOND BY
o
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Page 2
September 19, 1989
RECOMMENDATION
Staff recommends that Alexandra House and the Anoka County
Community Action program be awarded funds totalling $5,500 with
the remaining $898 being transferred to the Neighborhood
Revitalization Program.
o
SUMMARY OF CDBG GRANT REQUESTS
PROGRAM NAME
FUNDS REQUESTED
MATERIALS SUBMITTED
North Suburban
Kinship Inc.
$4,000
Yes
Expansion of a senior citizen friendship/partnership program
into the City of Andover.
RANKING PROCEDURE
Circle 5 for high, 1 for low or unclear from application
1. How clear is the request for funds?
1 2 3 (i) 5
2. How urgent is the need?
1 cD 3 4 5
3. How significant is the potential impact from the project?
1 2 G 4 5
4. How well will it serve residents of Andover?
1 2 3 @ 5
5. How large is the total population served by the project?
(0- Small 3 - Large 0 - Unclear
6. Is the population served mostly low/mod. income?
o - No or Unclear Q Yes
7. Does the organization have sufficient funding from other
sources?
~ Yes or Unclear 3 - No
Total Points Received from Ranking Sheet
,1<6 f) ol~b
o
o
Page 2
CDBG Grant Analysis
September 19, 1989
PROGRAM NAME
FUNDS REQUESTED
MATERIALS SUBMITTED
North Suburban
Counseling
Cover operating
moderate income
$4,000 No 6~~J- l'Y\1~SI()j -
costs for counseling services to low and
individuals.
RANKING PROCEDURE
Circle 5 for high, 1 for low or unclear from application
1. How clear is the request for funds?
1
2
CD
4
5
2. How urgent is the need?
1
2
3
Q"
"
4
5
3. How significant is the potential impact from the project?
1
Q
3
4
5
4. How well will it serve residents of Andover?
1
2
3
Q
5
5. How large is the total population served by the project?
(i)- Small
3 - Large
o - Unclear
6. Is the population served mostly low/mod. income?
o - No or Unclear C])- Yes
7. Does the organization have sufficient funding from other
sources? tJo ~l.Ld~+-
~ Yes or Unclear 3 - No
Total Points Received from Ranking Sheet
1<6 (JOI01-5
,
o
o
Page 3
CDBG Grant Analysis
September 19, 1989
PROGRAM NAME
FUNDS REQUESTED
MATERIALS SUBMITTED
Anoka County Community
Action Program $3,300
Yes
Expand community outreach program for senior citizens in
Andover. Covers partial expenses and wages for coordinator
position.
RANKING PROCEDURE
Circle 5 for high, 1 for low or unclear from application
1.
How clear is the request for
1
2
3
funds?
Q
5
2. How urgent is the need?
1 2 CD
3. How significant is the potential
1 2 G)
4. How well will it serve residents
4
5
impact from the project?
4
5
1
2
3
of Andover?
Q 5
5.
How large
cD
is the total population served by the project?
Small
3 - Large
o - Unclear
6. Is the population served mostly low/mod. income?
o - No or Unclear ~ Yes
7. Does the organization have sufficient funding from other
sources?
~ Yes or Unclear 3 - No
Total Points Received from Ranking Sheet
ILj
pDIr1+:S
.
o
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Page 4
CDBG Grant Analysis
September 19, 1989
PROGRAM NAME
FUNDS REQUESTED
MATERIALS SUBMITTED
Alexandra House
$2,500
Yes
, ,
Cover partial operating expenses for families that do not
qualify for AFDC. Gap financing.
RANKING PROCEDURE
Circle 5 for high, 1 for low or unclear from application
1. How clear is the request for funds?
1 2 0 4 5
2. How urgent is the need?
1 2 3 4 G
3. How significant is the potential impact from the project?
1 2 3 G) 5
4 . How well will it serve residents of Andover?
1 2 G) 4 5
5. How large is the total population served by the project?
(D- Small 3 - Large 0 - Unclear
6. Is the population served mostly low/mod. income?
o - No or Unclear Q- Yes
7. Does the organization have sufficient funding from other
sources?
(..0- Yes or Unclear 3 - No
Total Points Received from Ranking Sheet
20 PO/A+<.,
o
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Page 5
CDSG Grant Analysis
September 19, 1989
PROGRAM NAME
FUNDS REQUESTED
MATERIALS SUBMITTED
Rise Inc.
$5,000
Yes
Possible donation to capital expansion program for Rise
programs.
RANKING PROCEDURE
Circle 5 for high, 1 for low or unclear from application
1. How clear is the request for funds?
1
CD
3
4
5
2. How urgent is the need?
1
2
(1)
4
5
3. How significant is the potential impact from the project?
1 Q 3 4 5
4 . How well will it serve residents of Andover?
1 CT) 3 4 5
5. How large is the total population served by the project?
(1)- Small 3 - Large 0 - Unclear
6. Is the population served mostly low/mod. income?
0 - No or Unclear G- Yes
7. Does the organization have sufficient funding from other
sources?
(1.)- Yes or U_nclear 3 - No
Total Points Received from Ranking Sheet
/:J ;:JrJ 11'1,{s
,
o
CITY OF A~DOVER
COMMUNITY DEVELOPMENT BLOCK G
FUNDING REQUEST FOR
PROJECT YEAR 1989 - 19
e
Application Due: August 18, 1989
I
Funds Awarded: September 19, 1989
Name of Organization Northwest Suburban Kinship, Inc.
Address 1323 Coon Rapids Boulevard Phone 780-6499
Coon 55433
Contact Person Cathy Otto Ti tle Outreach
Please describe your oJ:"ganization's goals and programs:
The Northwest Suburban Kinship Program is
focuses
the
for Seniors 60 and over , within Anoka
County. The Kinship Program provides opportunities' for building las,ting friend-
ships on a one-to-one basis.through 'matches'. The 'matches' are members of the
community who are interested in being a friend to a Senior. Homebound elderly
"T'P "",,; <ll-Prt ",; l-h l-h.. "hal1..nies of independent livinll:. The active Seniors are
encouraged to assist in the planning and transportation needs for the Programs
monthly activities. Agency referrals are made for Seniors needing other Services.
Attach additional sheets, if necessary.
******************************************************************
Amount of CDBG funds Requested $ 4,000.00 '
Specific project Description:
Expansion of The Kinship Program. A Volunteer
**
,General Operating Funds.
** Program was introduced
o
** The Kinship Program has been promoted through the Andover Newsletter.
e
Page 2
CDBG Request Form
City of Andover
Name of Organization Northwest Suburban Kinship, Inc.
Does your Organization serve low to moderate income families or
individuals?
x
Yes
No
What percentage of persons served are low/moderate income
individuals?
** Approximately
70 %
. Does you Organization currently serve residents of Andover?
x
Yes:
No
Will these funds be used for an expansion of an existin~program?
x
Yes
No
Will these funds be used for the creation of a new program?
Yes
x
No
PLEASE PROVIDE THE FOLLOWING INFORMATION WITH YOUR APPLICATION:
x 1989 organization budget
X Proposed budget for CDBG funds
X Schedule for expenditure of CDBG funds
***
X
Name of induvidual(s) authorized to receive CDBG
reimbursement checks.
Additional information may be obtained from Jay Blake, City
Planner at 755-51aO.
The Community Development Block Grant funds are available to
organizations ,that provide special services to low to moderate
income individuals and families. The City of Andover receives
CDBG funds through Anoka County and the United States Department
of Housing and Urban Development.
** Since the Senior Division of the Kinship Program has never directly
received CDBG funds this information was not required for the registration
of this Program.
~ .*** Lois Doody, Executive Director.
....._...,,-.:'-,>
NOfiTHWEST SUBURBAN KINSHIP PA06RAM
A23 Coon Rapids Boulevard · Coon Rapids. MN 55433
'Wculive Director. Lois Doody
Office: 780.6499. Switchboard: 755.5300
Expenses
OUtReach Coordinator'
Transportation
Activities
Supplies
Total
I'
o
.:.....
Projected Budget 1989
SENIOR ACTIVITIES
, $ 5,200.00
500.00
1,500.00
2,000.00
$ 9,200.00
NORTHWEST SUBUBBAN KINSHIP P&06RAM
_ Coon Rapids Boulevard. Coon Rapids, MN 55433
Executive Director - Lois Doody
Office: 780-6499. Switl;hboard: 755-5300
EXPENSES
Outreach Coordinator
Transportation
Activities
Supplies
o
PROJECTED BUDGET 1990
SENIOR PORTION
$ 5460.00
525.00
1575.00
2,100.00
$ 9,660.00
e
o
FUNDING RECEIVED FOR 1989
** Outreach Coordinator volunteered services for six months.
** Received a Grant from the Carolyn Foundation.
** In-kind support services from the City of Coon Rapids.
FUNDING REQUESTS FOR 1990
REQUESTS MADE
REQUESTS TO BE MADE
Medtronic Corporate Center
Grotto Foundation, Inc.
Minnegasco
Mardag Foundation
Salem Foundation, Inc.
TCF Banking & Savings, FA.
The Beim Foundation
Gannett Foundation- KARE--TV
Graco Foundation
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
from the ,City of Fridley - $3,000.00
\
from the City of Andover - $4,000.00
EXPENSE PROJECTION
** In-kind support services from the City of Coon Rapids.
"
** Community Development Block Grant Funds from the Cities of Fridley,
Andover
** Support from Foundations and Corporations.
.
. .'.
';
. .
Name of organization North Suburban Counseling Center
Address 425 Coon Rapids Blvd., /1200
Phone
784-3008
Coon Rapids, MN 55433
Contact Person Terri Melnychenko
Ti tIe Administrative Director
Please describe your organization's goals and programs:
It is our goal to provide high quaiity, affordable and timely out-patient mental
health care to the target population of Anoka County. Additionally, it is our goal
to enable oersons to function more successfully in their communities. at their job
ann wi ~h;n . ~hp-;,. f;:;m; 1 ; p~ ;:I1=: ~ T~~l1' -r. of ~hp rn"n~p 1-ing ::Inn l'~y,..h; ~f"-ri,... c:p'MTi ('OPS
that they receive at North Suburban. We have been in ooeration since 1972.
Services orovided include: individual. couoles and family therapy. We provi.de
group therapy for women who were sexually abused as children, a support group for
women and a group for persons with serious and persistent mental illness. We provide
psychiatric services. and psychological testing and evaluation.
Attach additional sheets, if necessary.
******************************************************************
Amount of CDSG funds Requested $
Specific Project Description:
4,000.00, our 1989 statistics indicate that
we will provide $11,000.00 in services to
Andover residents.
To provide counseling and psychiatric services to Andover residents. We would
utilize funds from Andover to enable low incomeoersons to attend. cOlln~elini -
t.hp- r.1ip-n't: .p::lYF;. fn-r, -r:hp rnlln~p'ing QPQ~:::dnn h:=tQpn on ;nt""nmp }:.,-F~m;l)Tc:d,.,.~ ~n~
o
Andover funds make up a portion of the difference between the client fee and
the cost for the service.
-... -. .... 4. _~ -. --... . - .""' .
Page
CDSG
Aty.
Wme
2
Request Form
of Andover
of Organization
North Suburban Counseling Center
Does your Organization serve low to moderate income families or
individuals?
X Yes
No.
What percentage of persons served are
individuals? Persons who are utilizing our
income persons all of them are low/moderate
100 %
low/moderate income
sliding fee scale program for .low
income. We also provide counseling to
persons w/ insurance who are not
eli~ible for the sliding fee.
residents of Andover?
Does you Organization currently serve
X Yes
No
Will these funds be used for an expansion of an existing program?
X Yes * see Attachment A No
will these funds be used for the creation of a new program?
Yes
x
No
PLEASE PROVIDE THE FOLLOWING INFORMATION WITH YOUR APPLICATION:
x 1989 Qrganization budget Attachment B
Proposed budget for CDSG funds - CDBG funds are included in our total "-
budget and we do not have a budget prepared at this time for 1990.
x Schedule for expendi tureof . CDSG funds - To be reimbu~sed quarterly
after services are provided and documentation is sent to the C~ty.
X Name of induvidual(s) authorized to receiveCDSG
reimbursement checks. . Check would be made out to North Suburban Counseling
Center. Contact persons - Terri Melnychenko - Administrative Director or
Jacky Baker -Clinical Director
Additional information may be obtained from Jay Slake, City
Planner at 755-5l00.
The Community Development slock Grant funds are available to
organizations that provide special services to low to moderat~
income individuals and families. The City of Andover receives
CDSG funds through Anoka County and the United States Department
of Housing and Urban Development.
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North Suburban.Counseling Center
ATTACHMENT A
I am unab~e to be completely certain if we would utilize the
CDBG funds to expand the existing counseling services to Andover
residents or if the funds would be used to attempt to maintain
the present level of service. .
I am sure that you are well aware of the difficulties that any
organization that is funded with state monies is in at this point
in time. We receive a substantial amount of funding from Anoka
County to provide mental health services to County residents. At
the present time no one is certain what is going to happen to the
funds that we receive through Anoka County. We will only know some-
time late this fall after the special legislative session is completed.
The preliminary information that we have received from the "County
is that if the cut-backs are approximately what they would have been
before Governor Perpich vetoed the tax bill we would have a large
cut in our funds. -If that is the case then the funds from the City
of Andover would be utilized to attempt to maintain the level of
service we had prior to the cut-back. If we do not have a cut-back
from the County the funds from Andover could then be used to provide
services to Andover residents who may have had difficulty in obtaining
mental health care otherwise because of under funding and long waiting
lists for services for persons who are low income. .
Please contact me if you have questions about this - Terri Melnychenko,
Administrative Director- 784-3008.
..
I:;
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ATTACHMENT B
NORTH SUBunBAN
Ceun.elln. . Center
4211 COON RAPIDS BOUl.EVARD. SUITE 200
COON RAPIDS, MINNESOTA 1111433
(8121 784-3008
I,
,.
It
". to
....
.;
"
"
-. I'
1989 BUDGET
..
REVENUES
Anoka County (St. Francis)
Anoka County
Anoka Gounty (Court Ordered)
Anoka County Medication Evaluations
City of Coon Rapids
City of Blaine
City of Anoka
City of Fridley
Client Fees (Sliding Fee & Insurance)
Medical Assistance
Insurance Fees
Miscellaneous & Interest Income
$ 11.000.00
52.540.00
1.000.00
14,500.00
25.500.00
5.000.00
2.500.00
3.000.00
53.000.00
22.000.00
80.000.00
3.000.00
$ 213,040.00
..
EXPENSES
Salaries
Payroll Ta~es (FICA & UN)
Contractors
Rent
Genera1Supp11es.
Telephone
Malpractice - D&o/Liability/WC
Advertising. . ~.
Postage
Training and Conferences
Legal Services
Accounting (Audit)
Furniture and Equipment
Furniture and Equipment (M & R)
Building Maintenance & Repair
Refunds .
Medical Benefit Plan.
Miscel1aeous
. ,.
$. 1~8. 700. 00
15,500.00
32,000.00
14.040.00
3.000.00"
2.000.00
7.000.00
: 900.00
1.100.00
1,000.00
500.00
2,500.00
: 500.00
:'500.00
" 300.00
1.900.0Q
10.500.00
~ 1,100.00
273,040.00"
,"
"
II
.-
..
0.'
$
* This item deducted ftom salary with
administrative costs only to agency
.
SIal. 01 Mlnnesola Approv.d M.nlal H.alth Canler
e
Application Due: August 18, 1989
Funds Awarded: September 19, 1989
CITY OF ANDOVER
COMMUNITY DEVELOPMENT SLOCK GRANT (CDBG)
FUNDING REQUEST FORM
PROJECT YEAR 1989 - 1990
Name of Organization
Rise, Incorporated
Address
Road N.E.
phone (612) 786-8334
Park. MN 55432
Contact Person
JohnJ, Barrett
Ti tle
Executive Director
Please describe your organi~ation's ~oals and programs:
RISE is a 50l{c) (3) private, nonprofit corporation. established. in 1971 to meet
the vocational rehabilitation needs of individuals with mental and physical dis-
abilities in Anoka. northern Ramsev
p..opl.. wi~h di~>l.bili~i"" by p,.ovirling- m""ning-f111 wo,.k whil'h p,.ovirl"",nl'omp, "
sense of self-worth and connections with others in the community, RISE pays a
commensurate wage based on industry standards, providing a chance for people with
disabilities to better their standard of living. (see attached eXecutive SllJlll11ary)
(continued)
Attach additional sheets, if necessary.
******************************************************************
Amount of qDSG funds Requested $
Specific project Description:
.5,000.
During the past three years, RISE has worked closely with community representatives
to plan for more programs and services, and the development oftrainirig and employ-
~. ."
ment opportunities for persons with disabilities. Although RISE has been growing
at over 30% per year for the past five years, current RISE space is unable to
o
(continued)
...... .......---... .... -- '-".__..~ ~._.~...-.._._-- .,:...
o
o
Rise, Incorporated
Community Development Block Grant Funding Request
GOALS AND PROGRAMS: continued
In 1989.. RISE served 1,495 individuals through training, employment and counseling
services. RISE is currently serving 12 residents of the City of Andover . RISE
is expe.riencing an increasing demand to provide services, and project,s that
by 1993 it will be serving 1,850 individuals, 15 of these are projected to
be Andover City residents. Currently, RISE has over 130 individuals on a waiting
list for whom there is not space available. To meet this need and the projected
growing demand in the years ahead,RISE.must expand its capabilities at locations
in Spring Lake Park and North Minneapolis and RISE must develop additional
host businesses in the North Metro Area.
PROJECT DESCRITPION: continued
accommodate the demand. There are no other comparable facilities or organizations
serving Anoka. northern Hennepin and northern Ramsey counties. To meet this
need, RISE proposes to expand present facilities,in Anoka County; and purchase
or construct new facilities in Hennepin County.
e
o
Page 2
CDSG Request Form
City of Andover
Name of Organization
Rise, Incorporated
Does your Organization serve low to moderate income families or
individuals?
x
Yes
No
What percentage of persons. served are low/moderate income
individuals?
100 %
Does you Organization currently serve residents of Andover?
X Yes
No
Will these funds be used for an expansion of an existing program?
X Yes..
No
Will these funds. be used for the creation of a new program?
,
,
Yes
x
No
PLEASE PROVIDE THE FOLLOWING INFORMATION WITH YOUR APPLICATION:
./ 1989 organization budget (see pp. 9-11 of enclosed Case Staterrent)
./ Proposed budget for CDSG funds
vi' Schedule. for. expendi ture of CDSG funds
~ Name of induvidual(s) authorized to receive CDSG
reimbursement checks. (see contact person on first page of this
. application.)
Additional information may be obtained from Jay Slake, City
Planner at 755-5100.
The Community Development Slock Grant funds are available to
organizations that provide special services to low to moderate
income individuals and families. The City of Andover receives
CDSG funds through Anoka County and the United States Department;
of Housing and Urban Development.
"
(
o
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Proposed Budaet for CDBGFunds
To date, RISE has received $54,100 in community Development Block
Grant monies from local city governments. RISE is looking at
options for using these monies within the overall campaign
budget (see pp. 7-8 of enclosed Case statement) .
Discussions with JoAnn Wright at the County have suggested that
it would be appropriate to spend HOD monies on permanent
fixtures that are part of the expansion project. At this time,
we are planning to build a second story as part of the addition,
and an elevator for accessability for those in wheelchairs would
be necessary. currently, we are proposing to use HOD monies for
this purpose.
Schedule for Expenditure of CDSG Funds
Weare currently planning to begin construction of the expansion
project in the spring of 1990.
/
........'~r".'.'....~,,_
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NQ Staff, Committee,
Commission
ITEM 9.
NO_ 1989 Recycling Budget
DATE September 19, 1989
ORIGINATING DEPART~E~TI~
Planning W"
Jay Blak~Planner
BY: :e~ .
REQUEST
FOR
The Andover City Council is asked to review and approve the
revised 1989 Recycling budget. The enclosed memo summarizes
proposed program changes/additions. Cindy DeRuyter will be at the
meeting to discuss several new projects,
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
CITY of ANDOVER
MEMORANDUM
TO:
COPIES TO:
FROM:
DATE:
REFERENCE:
Honorable Mayor and City Council
Jay Blake, Cindy DeRuyt r
September 19, 1989
Revised 1989 Recycling Budget
Please review the following proposed budget for the recycling
program. The budget includes $5,820 of base funds that must be
used before December 3l, 1989 and also 1989 funds of $6,320
for a total of $l2,l40.
The following items have been added or included:
1, The addition of a permanent part time Recycling Coordinator at
$7.50 per hour and l6 hours per week, See the enclosed job
description. The position would include pro-rated benefits
not including health coverage.
2. Recycling Day II on October l4, 1989 is included in the budget
at $750. In June, the City spent more than $l,100, however,
fewer paid staff and more volunteers will be utilized this
time.
3. City pamphlets are being printed. The costs associated with
the brochure are included in the budget.
4. The City will be sponsoring a drop-off center in December.
Goodwill Inc. will assist,
5. Staff is recommending that the city utilize recycling funds to
pay for the maintenance of the paper drop-off site at Bill's
Superette. These costs are also included in the budget.
6. Staff is preparing a grant for a pilot office paper recycling
program (one of the first in the Twin Cities) with the City
and Andover Elementary School. Most of the costs associated
with the program would be covered with the grant from Anoka
County. Depending on how successful the program is, some
costs are being held in a contingency for this program,
o
o
o
1989 REVISED GENERAL RECYCLING BUDGET
CITY OF ANDOVER
CODE
DESCRIPTION
COSTS
$l,560
$ 67
$ 118
lOl
l2l
122
Salaries
PERA
FICA
200
322
330
35l
Office Supplies
postage
Transportation
Publishing (pamphlets)
$ 145
$ 75
$ 70
$l,200
Special Projects
Recycling Day
pilot Paper Recycling Program
December Goodwill Drop-off Center
$ 750
$ 500
$ l67
GENERAL PROGRAM FUNDS AVAILABLE
1988 Interim Funds (Must be spent)
1989 Base Funds
pilot Paper Recycling Program Grant
(Grant to be submitted)
$5,820
$6,320
$2,000
1989 - 1990 CAPITAL PROGRAM SUMMARY
Recycling Drop-off Center Building
Recycling Containers
$6,360
$5,200
CAPITAL PROGRAM FUNDS AVAILABLE
City Capital Improvements program
Anoka County Drop-off Center Grant
(Grant application to be submitted)
$11,560
$ 5,000
o
CITY of ANDOVER
MEMORANDUM
TO:
COPIES TO:
FROM:
DATE:
REFERENCE:
James E. Schrantz, City Administrator
Jay Blake, City Planner
Howard Koolick, Finance Director H<-
September l4, 1989
Information requested relating to recycling position
This morning you requested answers to the following two
questions:
l. Is $7.50/hour a proper wage for for a permanent part-time
recycling coordinator?
2. Is there a requirement to advertise this job if we make
it a permanent position?
In reviewing the current rates and work performed by our other
permanent part-time positions (Zoning Administrator, Account
Clerk and Building Department Clerk), the rate of $7,50 requested
appears reasonable. However, to determine this properly, the
City's comparable worth study should be brought up to date.
As for the requirement to advertise this job, according to Ann
Houle at the League of Minnesota Cities, there is no requirement
to advertise any job opening. However, it is obviously in the
City's best interest to advertise job openings in order to
identify qualified applicants and interview the most qualified
people. Since this is not a filling of a job, just a
continuation of a position that expires on September 30, I see no
reason why the position can't be offered to Cindy.
,0
o
CITY OF ANDOVER
POSITION DESCRIPTION
POSITION TITLE:
Recycling Coordinator
DEPARTMENT: Planning Department
ACCOUNTABLE TO: City Planner, City Administrator
SCOPE OF JOB
Under the supervision of the City Planner, the Recycling
Coordinator will oversee development of the recycling program
for the City of Andover, including long-range planning, day to
day monitoring of recycling goals and accomplishments and
promotion of recycling programs in Anoka County,
PERFORMANCE RESPONSIBILITIES
Maintains updated recycling pamphlet and informational items for
distribution to Andover residents.
Develop a series of recycling long-range options and goals for
City Council review and approval.
Researches recycling efforts from other communities and compares
efficiency and costs.
Receives and answers citizens' phone calls and letters requesting
recycling information.
Coordination of City Recycling Days.
Maintains appropriate City files.
Prepares summary memos and appropriate graphics for the City
files and other related duties as assigned.
Department Head
Jay Blake ?r~
Effective Date
o
September 19, 1989
o
o
KNOWLEDGE, SKILLS AND ABILITIES
Basic knowledge of the theory, principles, practices and
techniques of recycling programs, along with the ability to
effectively apply such knowledge.
Ability to follow directives of the City Council, Planning and
Zoning Commission and department heads.
Ability to express oneself clearly and concisely, both orally and
in writing.
Ability to establish and maintain effective working relationship
with city staff and the general public.
MINIMUM QUALIFICATIONS
A combination of training and/or experience substantially
equivalent to the following:
- Bachelors Degree in Planning or related field and/or
- Significant course work in Environmental Studies,
Geography, Urban Studies or related fields.
-~.,..",,~,~,'I"3'<"~'f;j;"~
3,3.
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
September 19, 1989
DATE
ITEM
NO.
used Oil Storage Grant
ORJGINATING DEPARTMENT ~n.'bJt.
p-lannlng 1\"'0-
C~
Cindy DeRuyter,
BY: Recycling Coordinator
FOR
AGENDA SECTION .
NO. seat::t, Comml ttee,
Commission
REQUEST
The Andover City Council is asked to review the used oil
storage grant program, The program will provide grants to buy
storage tanks that citizens can use to recycle old motor oil.
Only counties are elgible for the grant program, and Anoka County
has offered one to the City of Andover, along with St. Francis and
Lino Lakes. Eligible costs include tank and installation
expenses. Operating costs, overhead costs and land and building
costs are not covered,
BACKGROUND
According to state law, throwing used oil in the garbage is
illegal. Adequate sites to properly dispose of used oil are not
available to Andover residents. Statewide, more than 2.3 million
gallons of the used oil are disposed of improperly by Minnesotans
who change their own oil. "Collecting used oil also helps the
state recycle a valuable resource," said MPCA Commissioner Gerald
Willet.
The City has been requested to submit a letter to Anoka County
that states that the City will accept maintainance and operation
of the storage tanks.
The item has been "faxed" to the City Attorney for his review,
OPTIONS
Option l, The City of Andover may choose to participate in this
program by accepting ownership of a waste oil storage tank through
a grant program with Anoka County.
option 2. The City of Andover may choose not to participate in
this program.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
G'ill-"'~.
~ . ~- .
:~
CO U N TY
OF
ANOKA
Office of the County Board of Commissioners
COURTHOUSE ANOKA, MINNESOTA 55303 612-421-4760
June 15, 1989
MEMO TO: Kevin O'Donnell, MPCA
FROM: Carolyn Smith, Solid Waste Abatement Specialist
SUBJECT: Used Oi! Tank Grant Program
Anoka County is very interested in the MPCA used oil tank grant program. Our rural and fast
growing cities are in need of city sponsored collection systems. Many of our cities do not have
adequate used oil collection sites.
Anoka County submits this grant application only under the following conditions:
1) The city must be able to assume ownership and liability of the tank, if the tank is on city
property .
2) The cities would have to receive city council approval.
3) The grant application would have to be approved by the County Board.
The County could apply on behalf of the cities, acting as an agent, passing the funds through
to the cities. This would enable us to contract for a number of tanks and installations at one
time, thus getting a better price.
I hope that you consider this alternative. A great need exists for this program, however the
entity responsible for the daily operation of the tank should have ownership of the tank.
I have included our grant application in hopes that the MPCA changes the application
requirements. Please inform me of your decision as soon as possible. If you have additional
questions, please contact me at 421-4760, Ext. 1701. Thank you for your continued
cooperation.
tft1 ilillJJ4u:ti_
Carolyn Smlh .
o
CS:si
Enclosures
Affirmative Action / Equal Opportunity Employer
f\.)o.
~
"$:.- I
. ..' ~
o
o
COUNTY OF ANOKA
Office of the County Board of Commissioners
Anoka County Courthouse
Anoka, Minnesota 55303
612-421-4760
DATE h -/6 ---69
(J I//' - I!. /J'::6 /l,y:/-;; .., ~ '.I' 0 .A J -I--
TO: IJtht ~ !'}-{-Ir,/ (!/,'I1'-;~ ,/?/:J!r!:-P'tT[r:{~) ,I /t~..//-1:"/ /.:::;UlM4
FROM: Carolyn Smith, Solid Waste Abatement Specialist
SUBJECT: ()i{~ l1J7l-Ic) gU-/L;(-;
fj;2 A -U/" ri<- ~-C-1-Ld y;.&-C c-J<t-(0
, 7 0/
Le .()
C' --L _-L-
,
IlA- (<J..i: -L ~CY/A(
I m ~UvLd/:-f-;
a-o(Y''-)
Printed on Recycled Paper
1\.:\
;~
. . .
MINNESOTA POUUTION COtfmOL AGENCY FOR MPCA USE ONLY
USED OIL STORAGE TANK DATE RECEIVED:
GRANT PROGRAM APPUCATION
DEADUNE: June 16, 1989
-
jl:OUNTY Anoka
la. COUNTY CONTRACT PERSON TELEPHONE NUMBER (Include area code)
Brad Fields, Administrative Pro.iects Assistant (612) 421-4760 Ext. 1162
.
lb. ADDRESS (POIt OIIice Box No. or Street, State and Zip Code)
Anoka CO. Adm.. 325 E. Main St.. Anoka. MN 55303
2. NAME OF PROJECT MANAGER EMPLOYED BY: Anoka County TELEPHONE NUMBER (Include area code)
Carolyn Smith, Solid Waste Abatement Specialist (612) 421-4760, Ext. 1701
2a. ADDRESS (Post OIIice Box No. or Street, State and Zip Code)
Anoka CO. Adm., 325E. I,lain St., Anoka. MN 55303
3. NAME OF PROJECT OPERATOR (H available) EMPLOYED BY: TELEPHONE NUMBER (Include aree code)
Cindy DeRuyter/Jay Blake City of Andover (612) 755-5100
38. ADDRESS (Post OIIice Box No. or Street. State and Zip Code)
1685 Crosstown Blvd. N.W.. Andover. MN 55304 .
4. PROPOSED LOCATION OF STORAGE TANK (City, Town, Village, Roed, etc.)
City Public Works, 1785 Crosstown Blvd. N.W.~ Andover, MN 55304
48. LANDOWNER W Public D Private
City of Andover, Minnesota
5. EXPLAIN WHY SITE LISTED IN #4 WAS CHOSEN
The City of Andover was chosen because of the lack of available outlets for used oil in
this area and because this community is one of the fastest growing communities in the County
6. STORAGE TANK VENDOR/INSTAl.LATION FIRM(S)
VENDOR' Pump & Meter Services, Inc. INSTALLATION' Same
. lAOn <\ ?nrl <\t Hnnkinc:; .MN ~~Lt~Lt .
7_ DESCRIPTION OF STORAGE TANK (Underground, Above-Ground, Steel, Fiberglass, etc.)
An above ground 560 gallon 12 gauge skid tank placed on a concrete slab with container
w;,llc c""l,,~ h\l ;,n rn;,.Hnn
8. ANTICIPATED TIME TO COMPLETE INSTALlATION one month
9. ESTIMATED PROJECT COSTS (Itemize) STORAGE TANK $ 400
Tank 400 Concrete Pad 500 INSTALLATION $ 11 30
Del ivery 50 Gate Valve 100
Vent & Fi 11 Cap 50 Epoxy Coating 100 OTHER (Sign) $ 130
Catch Basin w/Splash Steps 200
Grate & Li d 130 Sign 130 TOTAL COSTS $1660
--
10 SOURCE OF FUNDS (Itemize) COUNTY FUNDS $
MPCA GRANT FUNDS $1660
REQUESTED
OTHER $
I TOTAL FUNDS $1660
II. DESCRIBE PLANS FOR MANAGEMENT OF USED OIL ONCE COLLECTED (Ust Proposed Used Oil Hauler and End-Use Market)
The used oil will be picked up by Oil Services, Inc. and sold to be used as burning fuel
to heat up asphalt.
QIFICATION: The undersigned does hereby certify that the information in this application is true, correct and complete to the best of the undersigned's
knowledge and belief. The undersigned acknowledges that the storage tank must be installed and operated in conformanca with all federal, state and locel
:::~'''(J;~ytJJ~R2-DATE 0 - /~, ..'K1
. ~..:t"..
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
September 19, 1989
AGENDA SECTION
NO. Staff, Committee,
Commission
ITEM BRA 11.
NO. Lot Sales, Nordeens Ad
ORIGINATING DEPARTME~iV
Planning, ~(f'
Jay Blak~~lanner
BY: e,~
FOR
REQUEST
The Andover City Council is asked to authorize the sale of the two
lots in Nordeen's Addition, This is the third time that we will
attempt to sell the lots, The first two time, the bids were
either low or non-existent. I will be mailing the request to the
Anoka County Realtor Association and the Anoka County Union, I am
open to suggestions for other ways to solicit bids.
I would like to have the bids due on October l2, 1989 in order to
have the Council award the bids on October 17, 1989.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
ANDOVER HRA LOT SALE INFORMATION
o
The Housing and Redevelopment Authority (HRA) of the City of
Andover has two .46 acre lots in a Rural Area for sale.
The lots are located in the Nordeen's Addition. Lot 4, Block 1
and Lot 4, Block 3.
LOT 4, SLOCK 1
LOT 4, BLOCK 3
lS6l9 Kumquat st.
lSS39 Larch st.
(7) I , . ~
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
September 19, 1989
AGENDA SECTION
NQ Staff, Committee,
Commission
ITEM 12.
NQ Senior Center Use
ORIGINATING DEPARTMENT
Planning ~b.
Vicki volk, City clefk
Jay Blake, planner f-fJi
BY:
REQUEST
The Andover City Council is asked to discuss the current
method of scheduling meetings and events in the Andover Senior
Citizens Center.
BACKGROUND
The Andover Senior Citizens Center was constructed with funds from
the City's Community Development Block Grant (CDBG) funds during
the early 1980s, Together with the work area (now Jim's office),
the Center provided an excellent meeting area for groups. The
CDBG funds must be utilized for groups or individuals that are or
serve low to moderate income people.
Over the past eight years, the City has scheduled events and
meetings in the Senior Center, including the Andover Lions,
Andover Athletic Association, City elections, Aerobics Classes and
obviously the Senior Citizens group,
As it has been explained to me, the City justified the use of the
Senior Center because it was adjacent to City Hall, divided only
by a curtain.
Recently, Melanie
education class.
the class was for
individuals, that
the case.
Deluca asked to use the Center for a Community
I contacted Anoka County and was told that if
predominately low to moderate income
it could be used for the class, This was not
Since the additional office space was added and the Senior Center
physically separated from the rest of City Hall, the City might
have a more difficult time scheduling events in the Center.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
o
o
Page 2
Senior Center
September 19, 1989
CITY COUNCIL OPTIONS
In talking--wi th JoAnn Wright from Anoka County, I have found two
options for the City.
Option #1 - Give Control of scheduling to the Senior Citizens.
The City might want to have the Seniors receive requests for usage
of the Center and then decide which groups may use the building.
The Seniors have the option of charging rent or fees for usage of
the Center.
Option #2 - Continue Scheduling through the City Clerk.
The city would be able to continue scheduling the Center through
the City Clerk. However, the City would not be able to schedule
all groups. JoAnn Wright has stated that the City should not
allow any church activities or general government to occur in the
Center. Groups or special events that serve predominately low to
moderate income individuals are allowed to use the Center.
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
September 19, 1989
DATE
Non-Discussion Items
Engineering
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM
NO.
l3. Accept Feasibility
Report/Wandersee BY: James E, Schrantz
The city Council is requested to approve the resolution accepting
the feasibility report, waiving the public hearing, ordering the
improvement and directing the preparation of plans and specs for
Project 89-22 for watermain, sanitary sewer, storm drain and
streets with concrete curb and gutter for Wandersee Addition.
This item has become a discussion item because of the location of
the water to service the plat and also because of how the
watermain construction will impact other property outside the
plat.
The City may have to consider accepting a four lot plat with a
cul-de-sac with sewer, storm drainage and streets without water -
put water in when Auditor's Sub #82 gets water.
Attached: Feasibility Report
Resolution
COUNCIL ACTION
MOTION BY
TO
SECOND BY
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
o
RES, NO,
MOTION by Councilman
to adopt the following:
A RESOLUTION ACCEPTING FEASIBILITY STUDY, WAIVING PUBLIC HEARING,
ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND
SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT 89-22, FOR WATERMAIN,
SANITARY SEWER, STORM DRAIN AND STREETS WITH CONCRETE CURB AND GUTTER
IN THE FOLLOWING AREA WANDERSEE ADDITION.
WHEREAS, the City Council did on the 5th day of September, 1989,
order the preparation of a feasibility study for the improvements;
and
WHEREAS, such feasibility study was prepared by TKDA and
presented to the Council on the 19th day of September, 1989; and
WHEREAS, the property owners have waived the right to a Public
Hearing; and
WHEREAS, the City Council has reviewed the feasibility study and
declares the improvement feasible, for an estimated cost of
$
NOW, THEREFORE, BE IT RESOLVED by the
Andover to hereby receive the feasibility
total cost of improvements of $
Hearing and order improvements,
City Council of the City of
report with an estimated
, waive the Public
BE IT FURTHER RESOLVED by the City Council to hereby direct the
firm of TKDA to prepare the plans and specifications for such
improvement project.
BE IT STILL FURTHER RESOLVED by the City Council
require the developer to escrow the sum of $
payments to be made prior to commencement of work on
specifications,
to hereby
with such
the plans and
MOTION seconded by Councilman
City Council at a
19 , with Councilmen
Meeting this
and adopted by the
day of
voting in favor of the resolution and Councilmen
voting against, whereupon said resolution was declared passed,
CITY OF ANDOVER
ATTEST:
o
James E. Elling - Mayor
Victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
September 19, 1989
ITEM
NO.
l4. MNDOT Agency
Agreement Approva
BY:
James E. Schrantz
FOR
Non-Discussion Items
ORIGINATING DEPARTMENT
Engineering
AGENDA SECTION
NO.
The City Council is requested to approve the attached agency
agreement. The agreement authorizes the Commissioner of
Transportation to act as the City's agent when the City is using
Federal funds for road construction,
The City used this type of agreement last when the bridges over
Coon Creek were constructed.
I don't know of a project this year that the City will use this
agreement for,
MNDOT likes these agreements on hand for all cities.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
R, ~~ t:I~8~D
CITY OF ANDOVEP
\C
N-O-T-I-C-E
December 5, 1988
TO
County Engineers
City Engineers
Distribution: I
Distribution: J
FROM Gordon M, Fay
State Aid Engineer
SUBJECT: Revised Agency Agreement
Utility Accommodation Policy
Enclosed are two copies of a revised agency agreement which cover
Federal aid highway funded projects.
Copies of both A Policy for the Accommodation of Utilities on High-
way Rights of Way and FHPM 6-6-3-2are enclosed for your reference.
The requirements of the accommodation policy apply to active
projects under development or construction when Federal-aid funds
are being or have been used on the involved highway facility.
We anticipate that application of the utility accommodation policy
will involve a permitting process which reflects consideration and
application of design and location parameters as outlined in the
policy. No doubt many cities and counties already have a formal
utility permitting process established.
It is requested that both copies of the agency agreement be executed
by the appropriate City or County officials and returned to this
office with certified resolutions. (Federal Aid Form No, III).
A fully executed copy will be returned to the City or County,
We wi 1 expect that this revised agency agreement be on file and
appl' able to any federal aid project let after January I, 1989,
:ao li<<y. o/..cto
Office of State Ai
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Revised 12/1988
Office of State Aid
MINNESOTA DEPARTMENT OF TRANSPORTATION
AGENCY AGREEMENT
This Agreement made and entered into by and between the City
of herein after referred to as the "City" and
the Commissioner of Transportation of the State of Minnesota
hereinafter referred to as the "Commissioner",
WITNESSETH:
WHEREAS, pursuant to M.S. 161.36 the City desires the
Commissioner to act as its agent in accepting federal aid on the
City's behalf, for road and bridge construction and in contracting
for the construction, improvement or maintenance of roads or hridges
financed either in whole or part with federal moneys; and
WHEREAS, M.S. 161.36, Subdivision 2, requires that the terms
and conditions of the agency be set forth in an agreement;
NOW, THEN, IT IS AGREED:
-1-
That pursuant to M.S. 161.36. the City does hereby appoint
the Commissioner its agent with respect to all federally funded
projects. to accept and receive all federal funds made available for
said projects and to let contracts pursuant to law for the
construction and improvement of local roads and bridges.
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tach contract will be in accordance with plans and special
provisions for said projects on file in the Department of
Transportation, State Transportation Building, St. Paul, Minnesota
55155, and the latest edition of "Standard Specifications for
Construction" and all amendments thereof, which said plans, special
provisions and specifications are made a part of this agreement by
reference as though fully set forth herein,
In the letting of said contract, it is hereby agreed that the
following procedures shall be followed, to-wit:
A. The Commissioner shall cause the advertisements calling for
bids on said work to be published in the "Construction Bulletin",
He shall also cause advertisements for bids to be published in the
officially designated newspaper of the City. Said advertisement or
call for bids shall specify that sealed proposals or bids will be
received by the City Purchasing Agent of
behalf of the Commissioner as agent of said City. Proposals, plans
and specifications shall be available for the inspection of
prospective bidders at the office of the Department of
Transportation, St. Paul, Minnesota 55155, and at the office of
said City Purchasing Agent and the advertisement shall so state,
The bids received in response to said advertisement for bids .shall
be opened for and on behalf of the Commissioner by a District
Engineer of the Department of Transportation or such other engineer
of the Department of Transportation as may be from time to time
selected by the Commissioner,
After said bids shall have been
opened, the City council shall first consider the same and thereupon
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on
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transmit to the Commissioner all bids received together with its
rec0mmendation that the lowest bid submitted by a responsible bidder
be accepted or that all bids be rejected.
Upon receipt of all said bids, the Commissioner shall duly cause all
of said bids to be tabulated and shall thereupon determine who is
the lowest responsible bidder and shall award the contract to the
lowest responsible bidder or shall reject all bids.
B. The Commissioner shall supervise and have charge of the
construction of said projects after the same has been let. The City
agrees to furnish its City Engineer or other registered engineer and
assign him to the active supervision and direction of the work to be
performed under any contract let for the aforesaid projects. Said
engineer so assigned shall act under the supervision and direction
of the Commissioner.
The City further agrees to furnish such other personnel, services,
suppl iesand equipment as shall be necessary in order to properly
supervise and carryon said work.
C. The Commi s s i oner may make changes in the plans . or the
character of the work as shall be recommended by the engineer in
charge of the work. If he concurs in such recommendations, the
Commissioner may enter into, for and on behalf of the City,
supplemental agreements with the contractor for the performance of
any extra work or work occasioned by any necessary, advantageous, or
desirable change in plans or construction.
It is understood by the City that the Commissioner cannot personally
investigate and pass judgement on the various items of extra work
and plan changes necessary and desirable during the construction of
-3-
the projects but that he must delegate such duties to engineers
under' his supervision and control that are employed by the Minnesota
Department of Transportation. The City does hereby authorize these
engineers, so delegated by the Commissioner, to enter into, for and
on behalf of the City. the supplemental agreements specified in the
preceding paragraph hereof.
D. The City hereby authorizes its City Engineer. for and on
behalf of the City. from time to time, during the progress of the
work on said projects. to request the Commissioner to furnish for
use on said projects specific engineering services to be performed
by skilled employees of the Minnesota Department of Transportation,
The Commissioner may but is not obligated to furnish the services so
requested.
If the Commissioner in compliance with such request
shall furnish for the use of the City on said projects the services
of any Minnesota Department of Transportation employee. then and in
that event, the City agrees to reimburse the Trunk Highway Fund for
the full cost and expense of the furni shi ng of such servi ces
including all costs and expenses of any kind or nature whatsoever
arising out of. connected with. or incidental to the furnishing of
such services,
E. The Commissioner shall receive the funds to be paid by the
City and the funds to be paid by the United States as federal aid
funds for said projects and to pay therefrom when due any and all
sums that may become due the contractor to whom the contract is
awarded, and upon final completion and acceptance of the work. to
pay from said funds the final estimate to said contractor for said
work.
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F, ihe Commissioner shall perform on behalf of the City all
other acts and things necessary to cause said projects to be
completed in a satisfactory manner.
G, The Commissioner may enter into any agreement for and on
behalf of the City with the United States or any officer or agent
thereof that may be required or necessary for the purpose of
procuring and actually causing to be paid the federal aid funds
available for said projects and to that end to bind and commit the
City in such agreement to the performance of any and all things
required by any law of the United States or of any rule and
regulation issued by federal authority pertaining thereto necessary
for the purpose of procuring and having paid the federal aid
available for said projects.
H. It is the policy of the United States Department of
Transportation and the Minnesota Department of Transportation that
Disadvantaged Business Enterprises as defined in 49 CFR, Part 23,
and the Surface Transportation and Uniform Relocation Assistance Act
for 1987, shall have the maximum opportunity to participate in the
performance of contracts financed in whole or in part with federal
funds, Consequently, the requirements of 49 CFR, Part 23, apply to
this agreement. In this regard, the Commissioner and the City shall
take all necessary and reasonable steps in accordance with 49 CFR,
Part 23, to insure that Disadvantaged Business Enterprises have the
maximum opportunity to compete for and perform on contracts and
subcontracts. The Commissioner and the City shall not discriminate
on the basis of race, color, national origin,or sex in the award and
performance of federally funded contracts,
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Failure to carry out the above requirements shall constitute a
--....
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breach of this agreement and may result in termination of the
agreement or other such remedy that the Commissioner deems
appropriate.
I. The Commissioner may perform on behalf of the City any other
and further acts as may be necessary or required under any law of
the United States or of any rule or regulation issued by proper
federal authority in order to cause said projects to be completed
and to obtain and receive the federal aid made available therefor,
-II-
The City agrees that it will from time to time, after the
execution of this agreement, make such reports, keep such records
and perform such work in such manner and time as the Commissioner
-----..,
shall from time to time request and direct so as to enable the
Commissioner as its agent to collect for it the federal aid sought,
Said records and reports shall be retained by the City in accordance
with the Commissioner's record retention schedule for federal aid
projects.
-III-
It is anticipated that the United States will pay to the
Commissioneras the agent of the City, the federal aid funds
available to said City toward the construction of said projects. It
is further anticipated that the contracts to be let by the
Commissioner as the agent of the City, for the construction of said
projects shall provide that the contractor, as the work progresses,
shall, from time to time, be paid partial payments designated in
said contract as partial estimates and on the completion and
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acceptance of said work to be paid a final payment designated in
said contract as a final estimate for all work performed,
The City further agrees that any City funds and/or Municipal
State Aid Funds to be applied to any contract covered by this
agreement shall be deposited with the Commissioner in accordance
with Minnesota Rules Chapter 8820.1500 Subp. 3.
At regular monthly intervals after contractors shall have
started work under contracts let by the Commissioner as agent for
the City for the construction of said projects, the engineer
assigned to and in charge of said work shall prepare partial
estimates in accordance with the terms of said contracts let. for
said projects and the procedures established by the Office of
Construction and Contract Administration Minnesota Department of
Transportation, The said engineer in charge of said work shall
immediately after preparing each partial estimate, transmit the same
to the Commissioner in dupl icate. Each partial estimate shall be
certified by the engineer in charge and by the contractor performing
such work. The said engineer assigned to and in charge of said work
shall also prepare and submit to the Commissioner the final estimate
data, together with the required project records in accordance with
the terms of said contracts let for said projects.
Quantities
listed on said partial and final estimates shall be documented in
accordance with the guidelines set forth in the applicable
documentation manual. After the approved final estimate has been
submitted to the Commissioner. the City will pay to the
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Commissioner any additional amount which together with the federal
funds received for that project will be sufficient to pay all the
contract costs of the project.
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When the contractor shall have completed the work on said
projects, the City agrees to inspect the same and forthwith upon the
completion of said inspection advise the Commissioner whether or not
the work performed should be, by the Commissioner as its agent,
accepted as being performed in a satisfactory manner. In the event
the City should, after said inspection, recommend to the
Commissioner that he should not accept said work, then the City
shall at the time such recommendation is made specify in
particularity the defects in said work and the reasons why the work
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should not be accepted.
It is further agreed that any
recommendations made by the City are not binding on the Commissioner
but that he shall have the right to determine whether or not the
work has been acceptably performed and to accept or reject the work
performed under any said contract,
-V-
It is further agreed that the decision of the Commissioner on
the several matters herein set forth shall be final, binding and
conclusive on the parties hereto.
-VI-
It is anticipated that the entire cost of said projects is to
be paid from funds made available by the United States. by way of
federal aid, and by the City. If for any reason the United States
fails to pay any part of the cost or expense of said projects. then
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and in that event the City agrees to pay the same, The City further
agrees to pay any and all claims or demands of any kind or nature
whatsoever arising out of or incidental to the performance of the
work under any contract let for said projects in the event that the
United States does not pay the same, and in all events, agrees to
save the State of Minnesota and the Commissioner from said claims
and from any claims arising out of this agreement and to pay any and
all expenses and costs connected with said projects or the
construction thereof which the United States does not pay.
-VII-
The City further agrees that:
A. All right-of-way acquisition and relocation will be conducted
in accordance with 49 CFR Part 25. Procedures implementing this
regulation are contained in Mn/DOT State Aid Manual Chapter 5-
892,310,
(Additional.guidance may be obtained by referring to the FHWA's Real
Estate Acquisition Guide for Local Public Agencies).
B. If the City receives total . direct and indirect federal
assistance of:
1, $100,000 or more per year, the City agrees to obtain a
financial and compliance audit made in accordance with the Single
'---
Audit Act of 1984 (P.L. 98-502) and Office of Management and Budget
(OMB) Circular A-128. The law and circular provide that the audit
shall cover the entire operations of the City government or, at the
option of the City government, it may cover departments, agencies or
establishments that received, expended, or otherwise administered
federal financial assistance during the year. However,
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if the City government receives $25,000 or more in General Revenue
Sharing Funds in a fiscal year, it shall have an audit of its entire
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operations.
2, Between $25,000 and $100,000 per year, the City agrees
to obtain either -
a, a financial and compliance audit made in accordance
with the Single Audit Act of 1984 and OMS Circular A-128, or
b.' a financial and compliance audit of all federal
funds. The audit must determine whether the subrecipient spent
federal assistance funds in accordance with applicable laws and
regulations and the audit must be made in accordance with any
federal laws and regulations governing the federal programs the
subrecipient participates in.
Audits shall be made annually unless the state or local
government has. by January 1. 1987 a constitutional or statutory
requirement for less frequent audits. For those governments, the
cognizant agency shall permit biennial audits, covering both years,
..---......
if the government so requests.
It shall also honor requests for
biennial audits by governments that have an administrative policy
calling for audits less frequent than annual, but only for fiscal
years beginning before January I, 1987.
The audit shall be made by an independent auditor. An
independent auditor is a state or local government auditor or a
public accountant who meets the independent standards specified in
the General Accounting Office's Standards for Audit of Governmental
Organizations, Programs. Activities, and Functions.
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The audit report shall state that the audit was performed in
accordance with the provisions of OMB Circular A-128 (or A-II0 as
appl icable),
The audit report shall include:
1) The auditor's report on financial statements and on a
schedule of federal assistance; the financial statements; and a
schedule of federal assistance, showing the total expenditures for
each federal assistance program as identified in the Catalog of
Federal Domestic Assistance. Federal programs or grants that have
not been assigned a catalog number shall be identified under the
caption "other federal assistance".
2) The auditor's report on the study and evaluation of
internal control systems must identify the organization's
significant internal accounting controls, and those controls
designed to provide reasonable assurance that federal programs are
being managed in compliance with laws and regulations.
It must also identify the controls that were evaluated, the controls
that were not eva1uated, and the material weaknesses identified as a
result of the evaluation.
3) The auditor's report on compliance containing:
a) A statement of positive assurance with respect to
those items tested for compliance, including compliance with law and
regulations pertaining to financial reports and claims for advances
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and reimbursements;
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b) Negative assurance on those items not tested;
c) A summary of all instances of noncompliance;
-11-
d) An identification of total amounts questioned, if
any, for each federal assistance awarded, as a result of
&
noncompliance;
e) A statement on the status of corrective action taken
on prior findings; and
f) Refer to the use of the standards required by the
Minnesota Legal Compliance Audit Guide for Local Governments,
prepared by the Office of the State Auditor. The purpose of this
guide is to establish compliance guidelines for verification by
auditors auditing political subdivisions of the state.
In addition to the audit report, the recipient shall
provide comments on the findings and recommendations in the report,
including a plan for corrective action taken or planned and comments
on the status of corrective action taken on prior findings. If
corrective action is not necessary, a statement describing the
reason it is not should accompany the audit report.
The City agrees that the grantor, the Legislative
Auditor, and any independent auditor designated by the grantor shall
have such access to grantee's records and financial statements as
may be necessary for the grantor to comply with the Single Audit Act
and OMB Circular A-128. Required audit reports must be filed with
the Office of the State Auditor, Single Audit Division and state
agencies providing federal assistance, within six months of the
City's fiscal year end.
If a federal cognizant audit agency has been assigned for the City,
copies of required audit reports will be filed with that agency
also.
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Recipients of more than $100,000 in federal ~~~.,tance
must also submit one copy of the audit report within 30 days after
issuance to the central clearinghouse. Audit reports should be sent
to:
Bureau of Census
Data Preparation Division
1201 East 10th Street
Jeffersonville, Indiana 47132
Attn:Single Audit Clearinghouse
C. The City will treat all public, private or cooperatively
owned utility facilities which directly or indirectly serve the
public and which occupy highway rights of way in conformance with
the attached "A Policy for the Accommodation of Utilities on Highway
Rights of Way" as approved on April 5, 1988 by the United States
Department of Transportation, Federal Highway Administration,
Minnesota Division.
-VIII-
All references to statutes and rules shall be construed to
refer to the statutes and rules as they may be amended from year to
year.
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The Commissioner accepts this. said appointment as agent of
the City and agrees to act in accordance herewith.
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City of
Mayor
Date
Attest:
City Clerk
Date
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Recommended for Approval
By
Director, Office of State Aid
Date
Approved as to Form and Execution
Special Assistant Attorney General
Date
State of Minnesota
----,
Commissioner of Transportation
Date
(Sea 1)
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MINNESOTA DEPARTMENT OF TRANSPORTATION
FEDERAL AID FORM NO, III
Be it resolved that pursuant to section 161.36, Subdivision 1
through 6, Minnesota Statutes, the Commissioner of Transportation be
appointed as agent of the City of
to let as
its agent, contracts for the construction of local roads and bridge,
and the Mayor and the City ckerk are hereby authorized and directed
for and on behalf of the City to execute and enter into a contract
with the Commissioner of Transportation prescribing the terms and
conditions of such contracts in the form as set forth and contained
in "Minnesota Department of Transportation Agency Agreement" a copy
of which said agreement was before the City Council. assuming on
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behalf of the City all of the obligations therein contained.
(SEAL) (Submit in duplicate)
Note: Attach certification by City Clerk with each copy of
resolution.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
September 19, 1989
DATE
ITEM
NO.
ORIGINATING DEPARTMENT
Engineering
FOR
AGENDA SECTION
NO.
Non-Discussion Items
Meeting w/Attorney
re: Bonding BY: James E. Schrantz
BY:
The City Council is requested to schedule a meeting with Bill
Hawkins and Jim Casserly of Casserly, Molzahn and Assoc. to
discuss the potential defeasance of some of Andover's bond issues.
Bill will discuss this further with the Council.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
September 19, 1989
DATE
Indian Meadows
3rd Addition
BY: Todd J. Haas
BY:
AGENDA SECTION
NO.
ITEM
NO.
ORIGINATING DEPARTMENT
Engineering
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Non-Discussion Items
The City Council is requested to approve the improvement
grading, topsoil, seeding and streets for Indian Meadows
Addition.
The City staff has been to the site to inspect the work of the
developer,
This will release the escrow from the Development Contract.
There will be a 1 year warranty bond for the project.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
o
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION APPROVING THE FINAL GRADING AND STREET CONSTRUCTION
OF INDIAN MEADOWS 3RD ADDITION AS BEING DEVELOPED BY NEW
GENERATION HOMES IN SECTION 19-32-24.
WHEREAS, the developer has completed grading, seeding, and
streets of Indian Meadows 3rd Addition.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Andover to hereby approve the final grading and street
construction of Indian Meadows 3rd Addition.
Adopted by the City Council of the City of Andover this
day of
, 1989.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria Volk - City Clerk
CAREW PROPERTIES, INC.
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Homes, the 'developer of the Indian Meadows 3rd
I"
Addition Plat hereby requests .to, be released for
Contract dated December 6, 1988..In addition we
'.
to accept the Plat and grant its final approval.
Tood, please notify me when, we will be on the age~da for final
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concil approval.
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August 28 1989
Mr. Todd Haas, Assistant
City of Andover
1685 Crosstown Blvd. NW
Andover, MN 55304
Dear Todd,
New Generation
Respectfully;
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Thomas J.
V.P. Real Estate
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11745 TULIP STREET ~.W. · COON RAP.JDS.,M.~ ~:~ ;,]
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ASSESSMENT MAN.uAL
POL I erE S 'and. PRO C E. D U R E
GUIDE
THE LAW:
MS.A. 429.051
The _cost of any improvement, .or any part thereof
may be assessed upon property benefitted by the
improvement, based upon the benefits rece~ved.
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LMM - LOCAL IMPROVEMENTS GUIDE (515al.3)
"NEITHER THE CONSTITUTION NOR THE STATUTE SPECIFIES ANY METHOD OR
FORMULA TO BE USED IN MAKING THE ASSESSMENT, ALTHOUGH UNDER THE
CONSTITUTION (ART. IX, SEC. l) SPECIAL ASSESSMENTS "SHALL BE AS NEARLY
EQUAL AS MAY BE .....,."
"ANY FORMULA USED MUST OPERATE SO THAT THE ASSESSMENTS ON ALL
PARCELS ARE ROUGHLY IN THE SAME PROPORTION TO ACTUAL BENEFITS. ANY
FORMULA MUST BE ONLY AN ATTEMPT TO GET AT THE REAL MEASURE OF
BENEFITS: THE INCREASE IN THE MARKET VALUE OF THE LAND AS A RESULT OF
THE IMPROVEMENTS......"
"THE COUNCIL HAS A BROAD DISCRETION IN DETERMINING BENEFITS AND
ITS FINDINGS WILL NOT BE UPSET BY THE COURTS EXCEPT WHERE THEY RESULT
IN CLEAR DISCRIMINATION OR INEQUITy...,.."
USES
SINGLE FAMILY
DUPLEX
MULTIPLE
NEIGHBORHOOD COMMERCIAL
SHOPPING CENTER
WET INDUSTRY
DRY INDUSTRY
TYPE
OLD NEIGHBORHOOD PROJECT
NEW ARTERIAL STREET
NEW SUBDIVISION
REDEVELOPMENT PROJECT
FEDERALLY SUBSIDIZED
METROPOLITAN SIGNIFICANCE
WHO STARTED IT - ?
IMPROVEMENTS BY PETITION
IMPROVEMENTS BY AGREEMENT
IMPROVEMENTS BY ORDER OF THE COUNCIL
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO,
RESOLUTION APPROVING ASSESSMENT MANUAL POLICY AND PROCEDURE GUIDE
WHEREAS, the City Council is cognizant of the need for a written
policy and procedure guide for special assessments; and
WHEREAS, the City Council believes that a manual on assessments
will provide for a uniformity and consistency in assessments to the
various properties over the years.
NOW, THEREFORE, BE IT RESOLVED that the Andover City Council
hereby approve the assessment manual entitled, "Assessment Manual
Policy and Procedure Guide."
BE IT FURTHER RESOLVED that the assessment manual shall be dated
with the date of this resolution and this resolution shall be part of
the manual.
Passed by the Andover City Council this
day of
,l9
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria Volk - City Clerk
PAGE 2
INDEX
c:> PUBLIC IMPROVEMENT - SPECIAL ASSESSMENTS
General
4
procedures Relating to Special Assessments
7
7
8
l2
Purpose
General Policy
policies Relating to Special Assessments
FACTORS AFFECTING PROJECT COST AND ASSESSMENT RATES
l6
PROJECT TIME SCHEDULE
l7
SPECIAL ASSESSMENT HEARING PROCEDURE
18
OPTIONS AVAILABLE FOR PAYING SPECIAL ASSESSMENTS
19
PREPAYMENT AGREEMENT
21
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DEVELOPMENT CONTRACT
24
CAPITAL IMPROVEMENTS FINANCING
EXHIBITS
l, Resolution No. R78-6 Authorizing Deferrals of
Special Assessment for Certain Senior Citizens
2, Water Rate & Sewer Rate Schedule
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PAGE 3
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PUBLIC IMPROVEMENT
SPECIAL ASSESSMENTS
I. GENERAL
Minnesota State Law, Chapter 429 provides that a Municipality
has the power to make public improvements such as; sanitary sewer,
storm drainage, water source, storage and distribution facilities,
street improvements including grading, curb and gutter, and surfacing,
sidewalks, street lighting, recreational facilities, etc...
THE THEORY OF SPECIAL ASSESSMENTS
Special assessments are an indirect form of taxation. They are a
compulsory charge on selected properties for a particular improvement
or service which presumably benefit the owners of the selected
property and are also undertaken in the interest of the public.
Special assessments have three distinct characteristics:
l. They are a compulsory levy used to finance a particular
public improvement program.
2. The levy is charged only against those particular parcels
of property deemed to receive some special benefit from
the program.
3. The amount of the charge does not exceed the value of the
benefits received.
Special assessments are imposed only on real estate. They are never
levied against personal or movable property. In theory, special
assessments are frequently regarded as more equitable than property
taxes because those who pay them obtain some direct benefits from
the improvements undertaken.
PAGE 4
SPECIAL ASSESSMENTS USES
o
Special assessments have three important applications.
l. The first and most popular use is for financing new
improvements, particularly when new tracts of land
are being converted to urban use. In this application
they are frequently used to pay for sanitary sewer,
storm drainage, water source, storage and distribution
facilities, street improvements including grading, curb
and gutter, and surfacing, sidewalks, street lighting,
recreational facilities, etc...
2. Special assessments may also be used to underwrite the
cost of major maintenance programs, Large-scale repairs
and maintenance operations on streets, sidewalks, water-
main, sanitary sewers, storm drainage and similar facilities
can and often should be financed with special assessments.
3. A significant new use of special assessments is in the
redevelopment of existing neighborhoods. When residential
areas are confronted with progressive deterioration, or
even when presently sound neighborhoods can be made more
desirable through the development of parks, playgrounds,
tree planting, and new street patterns, the city can utilize
special assessments to good advantage.
THE BENEFIT PRINCIPLE
o
Special assessments may be levied only upon property receiving
a special benefit from the improvement. In Minnesota, the Constitution
and courts apply this general rule by placing the following
limitations upon the power to levy special assessments:
(l) the rate
must be uniform and equal upon all property receiving special
benefit; (2) the assessment must be confined to property specially
benefited; and (3) the amount of the assessment must not exceed the
special benefit.
SUMMARY OF STEPS IN SPECIAL ASSESSMENT PROCEEDINGS
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l. Initiation of proceedings,. This may be done either by the
councilor by petition of affected property owners. If a
petition is used, it must be signed by the owners of the
least 35% in frontage of the property bordering on the
proposed improvements. Even if the council acts originally
on its own initiative, an extraordinary majority is not
needed to initiate the proceedings. In initiating pro-
ceedings, or in accepting a petition requesting such pro-
ceedings, the council should simultaneously order a feas-
ibility report on the proposed improvement.
PAGE 5
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2. Preparation of a report. The law requires that a report on
the feasibility of the proposal be prepared by the City
Engineer or by some other competent person selected by the
council. It must cover such factors as the need for the
project, an estimate of cost, and any other information
thought pertinent and necessary for complete council
consideration.
3. Public Hearing. This step may be omitted when a petition
requesting the improvement has been signed by lOO% of the
affected land owners. Notice of the hearing must be pub-
lished twice in the official newspaper with each publication
appearing at least a week apart, At least three days must
elapse between the last publication date and the date set for
the hearing, Furthermore, a notice must be mailed to each
property owner in the area to be assessed stating the time
and place of the hearing, the general nature of the
improvement, the estimated cost, and the area proposed to be
assessed, At the hearing, all interested persons should have
a chance to be heard, whether or not they are liable to be
assessed,
o
4, Orderin the im rovement and re aration of lans. The
reso ution or ering t e improvement may be passe by a
majority of the council if proceedings were originally
commenced by petition. If not, the resolution must be
adopted by an affirmative vote by at least four-fifths
of the council. It is after this that the City Engineer
should prepare the necessary plans and specifications.
At this point the council should decide how the work is
to be done and, if necessary, issue a call for bids.
5, Performance of work under contract or by day labor. The
city enters into a contract with the lowest responsible
bidder after advertising for bids, or the work may be done
by day labor.
6, Preparation of proposed assessment roll. Assessment rolls
are lists prepared for each assessment project. They should
contain a description of each parcel of property, and the
amount of the assessment.
7. Public hearing on the proposed assessment. The purpose of
this second hearing is to give affected property owners an
opportunity to be heard on the matter of the actual assess-
ments being levied. Notice must be published in the official
newspaper and mailed to each property owner at least two
weeks prior to the hearing date. Finally, the total cost of
the improvement project must be published in the city news-
paper. This assessment hearing may also be held prior to
awarding the contract.
8. Approval and certification of assessment roll. After the
hearing, the roll must be officially adopted by a council
resolution and then certified to the county auditor.
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PAGE 6
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9. Issuance of obli ations to finance the im rovements. Most
specia assessments may e paid over a perlo 0 several
years. Consequently, on most public improvement projects
thus financed, necessary funds are obtained from bonds
issued at the time the improvement is made. The bonds are
then paid off as the funds become available through the
collection of the assessments and any taxes levied especially
.for that purpose.
II. PURPOSE
The purpose of this assessment manual is to set forth a guide
to be utilized by the Engineering Department and Clerk's Department
when preparing assessment rolls for approval by the City Council so as
to assure uniform and consistent treatment to the various properties
from year to year.
The Engineering Department will plan and organize improvement
projects of large enough scope such that good bid prices will be
obtained. To help insure proper planning, all petitions for local
c:> improvements should be submitted to the City by the 2nd meeting in
october of the year prior to when construction of the improvement will
be considered. Exceptions to this general rule may be considered if
the benefiting property owners understand the project may not get
completed and the interest cost due to not being able to assess the
project that year will increase the total cost of the improvement.
III. GENERAL POLICY
It is the policy that all properties shall pay their fair share
of the cost of local improvements as they benefit; it is not intended
that any property shall receive the benefits of improvements without
paying for them, Local improvements will include water, sanitary
sewer, streets, storm drainage, sidewalks, street lighting,
recreational facilities, etc..,
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PAGE 7
IV. POLICIES RELATING TO SPECIAL ASSESSMENTS
ASSESSMENTS:
c:> The total of assessments cannot exceed the project cost and must
be apportioned equally within properties having the same general land
use (residential and institutional, multiple family and commercial, or
industrial), based on benefit, Total assessment against any
particular parcel shall not exceed benefit to that parcel, project
cost may include part or all of the cost of previously installed
projects not previously assessed. (topographic and S.D.)
Assessment Period
Improvements installed as a part of a new residential subdivision
and petitioned for by the Developer shall be assessed for a period of
lO years. New commercial and industrial subdivisions petitioned for
by the Developer shall be assessed for a period of lO years.
Assessments for improvements not included as part of a development
c:> shall be assessed for a lO year period. A Senior Citizen deferral is
permitted (See Exhibit l).
Interest Rate
The rate of interest on assessments shall be l% greater than the
rate of interest the City paid on the bonds which were issued to
finance the project, or in the event no bonds were issued, then 1%
greater than the average rate of interest on all bonds issued in the
previous calendar year or the current market rate.
o
Indexes
Depending upon the appropriate resolution or authorization, the
construction cost index or consumer price index may be used. The
construction cost index is a number computed by the "Engineering News
Record" derived from prices of construction materials, labor and
PAGE 8
equipment for the Minneapolis area base year of 19l3 equals lOO.
The consumer price index is a number computed by the U.S,
c:> Department of Labor derived from prices of goods and services for the
Minneapolis area, base year of 1967 equals lOa.
Properties Not Assessed
Special assessments will not be levied against the properties
described as follows:
1, Undeveloped lands having unbuildable soils and/or lying
within the flood plain of major drainage channels.
2. Drainage ponds (defined by public easements) and major
drainage ditch easements such as Cedar Creek and Coon
Creek. (CCWD and LRRWMO)
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3. Cemeteries.
4. Rail~oad right-of-way and major transportation right-of-
way (i,e. rapid transit),
5. City park land. (New Development Only)
Methods of Assessment
The City Council has in the past, in preparing assessment rolls,
used four (4) methods of assessments. Any combination may be used for
a particular project.
It should be emphasized that the special assessment method and
policies summarized herein cannot be considered as all-inclusive and
that unusual circumstances may at times justify special
considerations. Also, any fixed cost data and rates presented herein
will be adjusted from year to year by the ENR Construction Index or
the Consumer Price Index.
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PAGE 9
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l. Area: The area to be assessed is the total land area in acres
of a property, including street and utility easements, but
excluding those areas as described under "Properties Not
Assessed". The types of improvements to be assessed on this
basis are:
(a) Sanitary Sewer Trunk
(b) Water Trunk
(c) Storm Drainage
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2. Unit (Lot): Unit is a parcel or lot in a residential area
that cannot be further subdivided, i.e" in single family
the minimum lot is 80' x 142.5'. The types of improvements
to be assessed on this basis are: Trunk and lateral water,
sanitary sewer, street and storm drainage improvements for
subdivision of residential, industrial and commercial
properties.
3. Front Footag~: (short side) Trunk and lateral water,
sanitary sewer, street and storm drainage improvements for
subdivision of residential, industrial and commercial
properties.
4. Variable Costs:
Driveways and special services.
Assessable Costs
l. Contract Costs: Amount paid to contractors for
constructing the improvements.
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PAGE 10
2 ,
Construction Interest: Cost of financing during time period
of the improvement process starting when the first payment
is made to the contractor until the assessment roll is
approved by the City Council. The interest rate will be
the bond rate.
3. Assessment Interest: Cost of financing during the time
period of the assessment roll starting at date of
adoption of the roll - the rate is the bond rate plus 1%.
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4. Expenses to be Assessed: Costs incurred by the City in
addition to the contract costs, including advertising,
financing charges, administration, and assessing.
5. Project Cost (total cost of improvements): Total of
contract costs, interest, and expense and work previously
done but not assessed.
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PAGE II
v.
PROCEDURES RELATING TO SPECIAL ASSESSMENTS
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sanitary Sewer Trunk
Sanitary sewer trunk costs are paid from the sanitary sewer trunk
fund. Trunk is defined as l2" or larger pipe and at a depth in excess
of what is needed for the development. the sewer trunk fund receives
-
funds from sewer area and connection charges.
Sanitary sewer trunk costs are apportioned to the gross area that
is benefited by the trunk facility constructed. The costs are then
apportioned to each parcel by the rate/acre as determined by council
resolution, then multiplying that cost/area by the gross area of the
parcel, In a plat the gross area of the plat is multiplied by the
cost/area and the amount divided by the number of lots or equivalent
lots in the plat.
Sanitary Sewer Lateral
Sanitary sewer lateral costs are apportioned to the property
c:> benefiting from the lateral sanitary sewer constructed. Apportioning
the costs of the lateral may be done by dividing the costs of the
lateral by the assessable front footage of the benefitting properties
or by dividing the cost of the lateral constructed within a plat by
the number of benefiting lots.
Where lateral benefit is received from a trunk, the benefiting
properties are assessed for lateral costs similar to the properties
served by the lateral. The lateral benefit on trunk costs is then
deducted from the trunk cost. Paid by the sanitary sewer trunk fund,
Sanitary Sewer Services/Stubs
The service/stub is usually included with the lateral unless the
services vary in size and/or number to each parcel or lot. If
assessed separately the sewer/stub costs are apportioned as cost/each.
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PAGE l2
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Watermain Trunk, Source and storage
Watermain trunk and oversizing costs are paid for from the Water
TSS Fund. Oversizing is defined as lO" or larger for Residential or
12" and larger for Commercial/Industrial.
The Water TSS fund receives funds from the water area and
connection charges. This charge is established to pay the cost of
water trunk, source and storage. The connection charge is due when
a water connection permit is taken out. The charge is often included
with project assessments for a watermain improvement project. This
has been at the option of the owner/developer or the city.
The connection charge for Industrial-Commercial is determined by
multiplying the current acreage charge by the gross area of property
being developed, i.e" if only a part of the property is being
developed only that portion is charged,
The connection charge for residential is charged by the unit or
acreage charge determined by multiplying the acreage charge of unit
costs by the gross acreage or units. The charge is established by
City Council Resolution (See Exhibit 2).
Water Lateral
Water lateral costs are apportioned to the property benefiting
from the lateral watermain constructed, Apportioning the cost of the
lateral may be done by dividing the costs of the lateral by the
assessable front footage of the benefiting properties or by dividing
the costs of the lateral constructed within a plat by the number of
benefiting lots.
Where lateral benefit is received from a trunk, the benefiting
properties are assessed for the lateral cost similar to the properties
served by a lateral.
PAGE l3
Water Service or Fire Line
The water service is usually included with the lateral unless the
c:> services vary in size and/or number to each parcel or lot. If
assessed separately, the service or fire line costs are apportioned as
cost/each.
Storm Drainage Mainline
Storm drainage costs are apportioned to the properties benefiting
from the storm drainage by the gross area that is benefited fr~m the
storm drainage facility constructed. The costs are then apportioned
to each parcel by the rate/acre as determined by dividing the cost by
the gross area of benefit, then multiplying that cost/acre by the
gross area of the parcel.
Storm Drainage Lateral
Storm drainage laterals are considered incidental to the street
construction and are assessed as part of the street costs.
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Sidewalks
Sidewalks area assessed to the benefiting properties by front
footage or unit costs.
Streets: City Local/Distributor/Collector
Street Costs are apportioned to the property benefiting from the
street construction. Apportioning the cost of the street construction
may be done by dividing the cost of the street improvements by the
assessable front footage of the benefiting properties or by dividing
the costs of the street improvements by the number of benefiting lots,
Streets: M.S.A./County Roads
l. properties along M.S.A. streets and county roads the city may
assess all or part for street improvement costs incurred by
the city, Sidewalks will not be assessed.
The City will assess as follows:
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PAGE 14
*Land acquisition costs - 100% of all land acquisition costs
will be assessed with the commercial and industrial area rate
being twice that of residential.
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*only 50% of the unit costs incurred by city for construction
and expenses shall be assessed to commercial and industrial
areas.
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*A credit, not to exceed the total assessment, shall be given
against such total gssessment for a pro-rata portion of
right-of-way acquisition costs and for the appraised or
negotiated value of any property which is/has been donated as
necessary for the project construction.
*Assessments upon unimproved property may be deferred until a
designated future year or until the subdivision of the
property or the construction of improvements thereon which
shall have access to the county highway or state aid roadway.
Construction of improvements shall be defined as activity
upon the property which requires the need for a permit from
any city, county, state or federal governmental agency. In
the event that such construction of improvements is only upon
a portion of the property for which the assessment is
deferred, such deferral shall be terminated against that
portion of the property where the improvement is located in
an area equal to the minimum lot size established for the
zoning district within which it is located. Such deferral
can be on such terms and conditions and based upon such
standards and criteria as provided by Council resolution.
Such assessments can be deferred for up to l5 years without
interest and if the property has not been subdivided for
improvements constructed thereon within that period of time,
the assessment shall be cancelled. All property with
deferred assessments that are subsequently subdivided or have
improvements constructed thereon which have access to the
State Aid improvement shall require the payment of such
assessments in five equal annual installments with interest
thereon at the maximum rate allowed by Minnesota law in
effect at that time on unpaid special assessments.
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PAGE l5
FACTORS AFFECTING PROJECT COST AND ASSESSMENT RATES
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l. Efficient subdivision layout (vs. disorderly tracts)
2. Adequate right-of-way
3, Topography (Depth of Sewer caused by elevation of house
-
relative to street elevation)
4. Geology (soil and water table conditions)
5. Restoration and/or Landscaping
6, Time Table of Project
(when the project start affects the cost due to:
(l) Carrying a project over the winter; and
(2) Interest cost due to longer project period)
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PAGE l6
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PROJECT TIME SCHEDULE
PETITION:
Council Declare Adequacy, Order report
.
Receive Report
Public Hearing Process
Plans and Specifications
Bidding Process
Award Bid
Construction
Total Time
Assessment Process
2nd meeting in October
PAGE l7
5 to 6 months
3 months
8 to 9 months
2 months
10 to II months
2-3 weeks
5 weeks
3 weeks
4 weeks
5 weeks
2 weeks
22 weeks
l2 weeks
34 weeks
8 weeks
42 weeks
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SPECIAL ASSESSMENT HEARING PROCEDURE
l. City Attorney Reviews Affidavits and Legal Notice to Ensure Proper
Notice Given
2. Mayor Opens Hearing
3. City Engineer
- Describes Project
Indicates Location in City
- Reviews project Cost and Assessment
- Presents Assessment Roll
- Discusses Options for Paying Assessment
- Answers Questions
4, Opportunity for Public to Speak
5. City Council Votes on Resolution for Assessment
PAGE 18
OPTIONS AVAILABLE FOR PAYING SPECIAL ASSESSMENTS
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I .
Payment in full - First 30 days after adoption of
assessment - no interest.
II. Payment in full - ~O days after adoption and prior to
October 15 - interest charged to date of payment only.
III, Payment of special assessments with tax statement
A. Allow each year's installment to go on tax statement
B. Paying of remaining deferred principal in full prior
to October l5, of any year with no further interest
being charged.
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PAGE 19
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"ANDOVER"
SPECIAL ASSESSMENTS
PROJECT:
FEASIBILITY STUDY:
Date
CONTRACT AWARD:
Date
CONTRACT COST
ENGINEERING COST $
AERIAL MAPPING (l% OF ST&SD) $
DRAINAGE PLAN (0.3%) $
CONDEMNATION COSTS $
ADMINISTRATION (3%) $
ASSESSING (1%) $
BONDING (0.5%) $
LEGAL $
ADVERTISING $
CONSTRUCTION INTEREST % $
(INTEREST PAID ON BOND~
FROM TO MOS.
FUNDED INTEREST
(INTEREST ASSESSED)
FROM TO
TOTAL EXPENSES
TOTAL COST
TRUNK SOURCE AND STORAGE
WORK PREVIOUSLY DONE
CITY SHARE
% $
MOS.
Amount
Amount
$
SUBTOTAL
TOTAL TO BE ASSESSED
$
$
$
$
PAGE 20
c:> This agreement made and entered into this day of
1988, by and between the City of Andover, a municipal corporation,
hereinafter referred to as "City", and
hereinafter referred to as "beveloper".
WITNESSETH:
Developers are the owners and developers of
located in the City of Andover.
Improvements are being constructed under City of Andover Project
No, Most of the improvements have now been installed and
it is anticipated that the project will be completed within a very
short period of time. The assessment of the project to the
benefiting properties will be accomplished by the City in the near
future. Developer has indicated that he desires to sell lots before
the assessments against the lots are levied. Developer has requested
that the City estimate the amount of assessments to be placed against
the lots within the above addition and that the City accept payment
from Developer of the amount so estimated as full payment for
assessments against said lots for Project No.
Because the City feels that the amount of the assessments can be
fairly and accurately estimated at this point, the City is willing to
cooperate with Developer in estimating the amount due for pending
assessments.
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PREPAYMENT AGREEMENT
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES AS
FOLLOWS:
l. The City estimates that the assessments to be levied against
the following lots for improvements for project No. are as
follows:
PAGE 2l
All lots included in (name of development)
$ each lot
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2. IT IS SPECIFICALLY UNDERSTOOD AND AGREED BY DEVELOPERS THAT
THIS AG~EEMENT COVERS ASSESSMENTS FOR PROJECT NO. ONLY AND
THAT THERE MAY BE OTHER EXISTING LEVIED ASSESSMENTS AGAINST THE LOTS.
IF ANY LEVIED ASSESSMENTS ARE IN EXISTENCE, THEY ARE IN ADDITION TO
THE PENDING ASSESSMENTS COVERED BY THE AGREEMENT.
3. Developer agrees to pay the City the sum of the pending
assessments listed in paragraph 1. Following determination of actual
~ssessments relative to the projects described in paragraph labove,
Developer agrees to pay the actual assessment for that project in lieu
of the estimated assessment as to that project provided herein.
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4. Upon receipt of the payment, the City will certify the
payment in full of all pending assessments for Project No.
for the appropriate lot.
5. Upon determination of the actual assessments, the City will
advise Developer of the exact amount of assessments against the lots
contained in Addition as listed above, If
the amount of the assessments exceeds the payments made by the
Developer, the excess payable will be paid by Developer to the City
within 30 days after notice of the amount payable. If the amount of
the assessment is less than the amount paid by Developers, the excess
payable will be refunded to Developer.
6. Developer further agrees that the security agreement
previously furnished can be used as additional collateral for this
agreement.
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PAGE 22
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In witness whereof the parties hereto have executed this
agreement as of the day and year first above written.
CITY OF ANDOVER
Approved as to form:
By:
James E. Schrantz - City Admin.
(Development Company)
william G, Hawkins-City Attorney
By:
Its:
By:
Its:
PAGE 23
DEVELOPMENT CONTRACT
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THIS AGREEMENT made this
day of
19 , is by and between the City of Andover, a municipal corpora-
.
tion organized under the laws of the State of Minnesota, hereinafter
referred to as the "City", and
a partnership, hereinafter referred to as the "Developer",
WHEREAS, the Developer has made application to the City Council
for a plat of land within the corporate limits of the City proposed
, hereinafter called "Subdivision"; and
as
WHEREAS, the Developer has requested the extension of certain
City improvements to serve the proposed addition of
; and
WHEREAS, said City subdivision Ordinance and Minnesota Statute
462.358 authorized the City to enter into a performance contract
c:> secured by a bond, cash escrow or other security to guarantee
completion and payment of such improvements following final approval
and recording of final plat; and
WHEREAS, Minnesota Statute 429 provides a method for assessing
the cost of such improvements to the benefited property.
NOW, THEREFORE, in consideration of the mutual promises of the
parties made herein,
IT IS AGREED BY AND BETWEEN THE PARTIES HERETO:
l. IMPROVEMENTS. In accordance with the policies and ordin-
ances of the City, the following described improvements (hereinafter
collectively called the "Improvements"), as referenced in the plans
and specifications adopted by the City Council shall be constructed
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PAGE 24
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and installed by the city to serve the subdivision on the terms and
conditions herein set forth:
a) street grading, graveling and stabilizing, including
construction of berms and boulevards (hereinafter called
"Street Improvements"). All rough grading on the plat
shall be done by t~e Developer at his expense.
b) storm sewers, when determined to be necessary by the city
Engineer, including all necessary catch basins, inlets and
other appurtenances (hereinafter called "Storm Sewer
Improvements")
c) Sanitary sewer laterals or extensions, including all
necessary building services and other appurtenances
(hereinaftet called "Sanitary Sewer Improvements")
d) Water main laterals or extensions, including all necessary
building services, hydrant, valves and other appurtenances
(hereinafter called "Watermain Improvements")
e) Permanent street surfacing, including concrete curb and
gutter (Hereinafter called "Permanent Street Improvements")
Standard street name signs at all newly opened intersections
(hereinafter called "Traffic Signing Improvements"). Custom
street signs may be used in place of standard street signs
if requested by the Developer and subject to the approval of
the city.
2. WARRANTY OF DEVELOPER. The Developer hereby warrants and
f)
represents to the city that as an inducement to the city's entering
into this agreement, the Developer's interest in the subdivision is as
fee owners,
3. IMPROVEMENTS.
(A) CONSTRUCTION PROCEDURES. All such improvements set out in
Paragraph 1 above shall be instituted, constructed and financed as
follows: The city shall commence proceedings pursuant to Minnesota
Statute 429 providing that such improvements be made and assessed
against the benefited properties. After preparation of preliminary
plans and estimates by the city Engineer, an improvement hearing, if
required by law, will be called by the City Council for the purpose of
PAGE 25
ordering such improvements. After preparation of the final plans and
o
specifications by the City Engineer, bids will be taken by the City
and contract awarded for the installation of improvements under the
City's complete supervision.
(B) SECURITY, LEVY OF SPECIAL ASSESSMENTS AND REQUIRED PAYMENT
-
THEREFOR. Prior to the preparation of final plans and specifications
for the construction of said improvements, the Developer shall provide
to the City a letter of credit equal to fifteen (15%) per cent of the
total estimated cost of said improvements. That such estimated cost
is and no/100
Dollars. City may draw upon said letter of credit, at its discretion,
for any default under the terms of this contract including but not
limited to the default by Developer in the payment of special
assessments pursuant hereto, whether accelerated or otherwise. That
said letter of credit shall remain intact until all of the outstanding
c:> assessments against the property are paid in full. The entire cost
of the installation of such improvements, including any reasonable
engineering, legal and administrative costs incurred by the City,
shall be assessed against the benefited properties within the
Subdivision in ten (lO) equal annual installments with interest on
the unpaid installments at a rate not to exceed the maximum allowed
by law.
All special assessments levied hereto shall be payable to the
City Clerk in semi-annual installments commencing on April l5, 19
and each April lSth and September lSth thereafter until September lS,
19 , when the entire balance plus accrued interest shall be due and
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payable in full unless paid earlier pursuant to Paragraph (C) herein,
In the event any payment is not made at maturity as provided herein,
the City may exercise its rights pursuant to paragraph (D) hereof.
PAGE 26
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(C) REQUIRED PAYMENTS OF SPECIAL ASSESSMENTS BY DEVELOPER.
Developer, its heirs, successors or assigns hereby agrees that
within thirty (30) days after the issuance of a certificate of
occupancy on any of the property located within this subdivision
which is assessed for the cost of such improvements, the Developer,
its heirs, successors or assigns, agrees at its own cost and expense
to pay the entire unpaid special assessments. If not paid, the City
shall have the right to pay such special assessments by draw on said
letter of credit.
If a certificate of occupancy for a lot is issued before the
special assessments have been levied, the Developer shall pay within
said thirty (30) day period the City the sum of cash equal to the
Engineer's estimate of the special assessments for such improvement
that would be levied against such property. The Developer shall be
liable to the City for any deficiency and the city shall pay to the
Developer any surplus arising from the payment based upon such
estimate.
(D) ACCELERATION UPON DEFAULT. In the event Developer violates
any of the covenants and agreements herein contained and to be
performed by the Developer, or fails to pay any installments of any
special assessment levied pursuant hereto, or any interest thereon,
when the same is to be paid pursuant hereto, the City, at its option,
in addition to its rights and remedies hereunder, after (lO) ten days'
written notice to the Developer, may declare all of the unpaid special
assessments which are then estimated or levied pursuant to this
agreement due and payable in full, with interest. The City may seek
recovery of such special assessments due and payable from the
security provided in Paragraph (B) hereof. In the event that such
security is insufficient to pay the outstanding amount of such special
PAGE 27
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assessments plus accrued interest the City may certify such
outstanding special assessments in full to the County Auditor pursuant
to Minnesota statute 429.061, Subd, 3 for collection the following
year, The City, at its option, may commence legal action against the
Developer to collect the entire unpaid balance of the special
assessments then estimated or levied pursuant hereto, with interest,
including reasonable attorney's fees, and Developer shall be liable
for such special assessments and, if more than one, such liability
shall be joint and several. Also, if any payment is not made by the
Developer pursuant to this agreement the City, at its option, may
refuse to issue building permits to any of the property within the
plat on which the assessments have not been paid.
4. DEVELOPER'S IMPROVEMENTS.
(A) Developer agrees to perform and complete all grading and
other improvements required to be constructed by Developer as a part
of the preliminary and final plat approval of the City. Developer
shall post as security for the completion of such improvements of the
sum of ($
Dollars with the Andover City Clerk. Upon satisfactory completion of
such Developer Improvements such security deposit shall be returned to
Developer, without interest. In the event the Developer fails to
complete such Improvements, the City shall have the right to use such
security deposit to complete same at Developer's expense. If such
deposit is insufficient Developer shall pay such additional cost to
the City upon demand. Futhermore the City shall be entitled to
withhold building permits on lots within the plat until such
improvements have been completed.
5. RELEASE. The Developer agrees that the terms of this
Development Contract shall be a covenant on any and all property
PAGE 28
included in the plat of The developer
agrees that the City shall have the right to record a copy of this
4:) Development Contract with the Anoka County Recorder to give notice to
future purchasers and owners. City shall provide to Developer upon
payment of all the special assessments levied against a parcel a
release of such parcel from the terms and conditions of this
Development Contract.
6. REIMBURSEMENT OF COSTS. The Developer agrees to fully
reimburse the City for all costs incurred by the City including, but
not limited to, the actual costs of construction of said improvements,
engineering fees, legal fees, inspection fees, interest costs, costs
of acquisition of necessary easements, if any, and any other costs
incurred by the City relating to this Development Contract and the
installation and financing of the aforementioned improvements.
7. SALE, RENTAL, OR OCCUPATION OF PREMISES. The Developer,
~ its heirs, successors or assigns, agrees that it will not cause to be
occupied any premises constructed upon property within the plat until
the City has approved the construction of the internal sewer and water
systems serving the plat,
8. REIMBURSEMENT OF COSTS FOR DEFENSE. The developer agrees
to reimburse the city for all costs incurred by the City in defense of
enforcement of this contract, or any portion thereof, including court
costs and reasonable engineering and attorneys' fees.
9. VALIDITY. If any portion, section, subsection, sentence,
clause, paragraph or phrase in this contract is for any reason held to
be invalid by a court of competent jurisdiction, such decision shall
not affect or void any of the other provisions of the Development
Contract.
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lO. GENERAL.
(A)
BINDING EFFECT.
The terms and provisions hereof shall be
c:> binding upon and inure to the benefit of the heirs, representatives,
successors and assigns of the parties hereto and shall be binding upon
all future owners of all or any part of the Subdivision and shall be
deemed covenants running with the land.
(B)
NOTICES.
Whenever in this agreement it shall be required
or permitted that notice or demand be given or served by either party
to this agreement to or on the other party, such notice or demand
shall be delivered personally or mailed by united States mail to the
addresses hereinafter set forth by certified mail (return receipt
requested). Such notice or demand shall be deemed timely given when
delivered personally or when deposited in the mail in accordance with
the above, The addresses of the parties hereto are as follows, until
changed by notice given as above:
o
If to the City at:
Andover City Hall
1685 Crosstown Boulevard N,W
Andover, MN 55304
If to the Developer at:
(C)
FINAL PLAT APPROVED.
The City agrees to give final
approval to the plat of the Subdivision upon execution and delivery of
this agreement and of all required petitions, bond and security.
(D)
INCORPORATION BY REFERENCE,
All plans, special
provisions, proposals, specifications and contracts for the
improvements furnished and let pursuant to this agreement shall be and
hereby are made a part of this agreement by reference as fully as if
set out herein in full.
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PAGE 31
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STATE OF MINNESOTA)
) ss
COUNTY OF ANOKA )
On this
, before me, a
day of
, 19
Notary.Public within and for said County, personally appeared James
E. Elling and Victoria Volk, to me known to be respectively the Mayor
and Clerk of the City of Andover, and who executed the foregoing
instrument and acknowledged that they executed the same on behalf of
said City.
Notary Public
STATE OF MINNESOTA)
) ss
COUNTY OF ANOKA )
On this
day of
, 19
, before me, a
Notary Public within and for said County, personally appeared-
and
, to me known
to be respectively partners of
, a
partnership under laws of the State of Minnesota, and that they
executed the foregoing instrument and acknowledged that they executed
the same on behalf of said partnership.
Notary Public
This instrument was drafted by:
Burke and Hawkins
299 Coon Rapids Boulevard, il0l
Coon Rapids, MN 55433
PAGE 32
~
76-78R
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
No. K78-6
o
A RESOLUTION PROVII?ING FOR THE DEFERMENT OF SPECIAL
ASSESSMENTS FOR PERSONS 65 YEARS OF AGE OR OLDER FOR WHOM
IT WOULD J3E A HARDSHIP TO MAKE PAYMENTS.
WHEREAS, Minnesota Statutes authorize the City of Andover
upon proper application, to defer the payment of special assessments against
any homestead property owned by a person 65 years of age or older on
January 1 of the payment year and for whom it would be a hardship to
make the payments, and
WHEREAS, the City Council has determined that the deferral of
assessments should be granted to any person otherwise qualified who shall
make proper application claiming that the annual principal and interest
due on an assessment is in excess of Z..ltZ% of his current annual income
and, therefore, a hardship for hiIn. The proper application form shall be
provided by the City. .Any homestead parcel with an Assessor's Market
Value in excess of $65,000 shall not qualify.
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'-
NOW, THEREFORE, BE IT RESOLVED, by the .Andover City Council
that special assessments against any homestead property owned by a person
65 years of age or older for whom it would be a hardship to make the payment
be deferred subject to the aforementioned income and property value conditions
upon submission of the appropriate application signed by the qualified person.
FURTHER BE IT RESOLVED that an interest rate of 6% be applied
to the principal and interest of the assessment to be deferred and shall be
payable in accordance with the terms and provisions of Minnesota Statutes.
FURTHER B-E IT RESOLVED that the right of deferment is
automatically terminated as provided under Minnesota Statutes.
FURTHER BE IT RESOLVED that applications for deferments for
a particular year must be submitted by October 15 of the preceeding year.
FURTHER BE IT RESOLVED that a copy of the current Minnesota
Statutes relative to deferred assessments for senior citizens is made a part
of this resolution by reference.
Adopted by the Andover City Council this 7th day of October
, 1976.
_JcR~~ .
eider - Mayor
(-.
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CITY of ANDOVER
TO:
COPIES TO:
FROM:
DATE:
REFERENCE:
Ci t Staff
MEMORANDUM
James E. G,~hran~ , Ci ty Engineer/Public Works Director
1989
1989 Charqes for Sewer and Water
SANITARY SEWER
Trunk
Sewer Area Charge
Sewer Connection Fee
$858/acre
$664.91/unit "A"
$221.70/unit "B"
$22/F.F. (Estimate)
$40.50
$575 - January 1, 1989
?(Homeowner contracts for)
(0
Laterals
Hookup Permit Fee (Sewer)
Sewer Availability Charge (Metro)
Plumbing
WATER
TSS (Trunk, Source, and Storage)
Water Area Charge
Water Residential/REC
Non-Residential
$914/acre
$990/unit
$495/unit or
$4,950/acre - whichever is
largest
Laterals
Water Meter 5/8"
Water Meter Fee
Plumbing
$22/F.F. (Estimate)
$115
$50.50
?(Homeowner contracts for)
USER RATES
Water
Sewer
$7.00 m~n~mum
A - Area
B - Area
$5 + 829/1000 gal.
$4.50 per month
$8.50 per month
4583 1989 average of 4628
Mpls. - St. Paul
Construction
ENR December 8, 1988
,fit