HomeMy WebLinkAboutSP August 29, 1989
DATE: August 29, 1989
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ITEMS GIVEN TO THE CITY COUNCIL
Resolution accepting bids & awarding contract, *89-15
City Council Minutes (8/17/89)
East Central Regional
Letter from Roger J. Ames, Development Commission, 8/14/89
City Council Minutes (8/16/89)
City Council Minutes (8/15/89)
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PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT
AGENDA.
THANK YOU.
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7:30 P.M.
CITY of ANDOVER
Special City Council Meeting - August 29, 1989
Call to Order
1. Order Improvement/89-18/Watt.s Garden Acres
2. Approve Joint Powers Agreement/89-18. Kirby's.
133rd Avenue
3. Approve Bids (Concur with Coon Rapids) for 133rd
Ave., Kirby's Est., Maxwell. etc.
4. 1990 Budget
5.
6. Adjourn
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
August 29, 1989
DATE
ITEM
NO.
Engineering
AGENDA SECTION
NO,
ORIGINATING DEPARTMENT
BY: James E. Schrantz
The City Council is requested to approve the resolution ordering
the improvement and preparation of plans and specs for Project 89-
18, Watt's Garden Acres.
In the Joint Powers Agreement with Coon Rapids, Andover will pay
as we develop or connect to the facility or the facility is
extended east of Hanson Boulevard.
See Item #2, July 18th.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
August 29, 1989
James E. Schrantz
APPROVED FOR
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AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM
NO.
Engineering
The City Council is requested to approve the Joint Powers
Agreement with Coon Rapids that covers 89-18 Watt's Garden Acres,
133rd Avenue MSA Street and 89-15 Kirby Estates; water, sewer,
streets and storm drainage.
Enclosure: Joint Powers Agreement
COUNCIL ACTION
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MOTION BY
TO
SECOND BY
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ORDERING THE IMPROVEMENT OF STORM DRAIN
PROJECT NO. 89-18 IN THE SE 1/4 OF THE SE 1/4 OF SECTION 34
AREA AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS.
WHEREAS, Resolution
the 5th day of J~ly
hearing; and
No. R020-89 of the City Council adopted on
, 19~, fixed a date for a public
WHEREAS, pursuant to the
such hearing was held on the
19~; and
required published and mailed notice,
25th day of July
WHEREAS, all persons desiring to be heard were given such
opportunity for same; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Andover to hereby order improvement Project No. 89-18
BE IT FURTHER RESOLVED by the City Council of the City of
Andover to hereby designate BRW as the Engineer
for this improvement and they are directed to prepare plans and
specifications for such improvements.
MOTION seconded by Councilman
and adopted by
day of
the City Council at a
Meeting this
, 19 , with Councilmen
voting in favor of the resolution,
and Councilmen
voting against,
whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
Victoria Volk - City Clerk
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A JOINT POWERS AGREEMENT BY AND BETWEEN
THE CITIES OF COON RAPIDS AND ANDOVER
FOR THE CONSTRUCTION AND MAINTENANCE OF
CERTAIN PUBLIC UTILITIES WITHIN THE
CITY OF COON RAPIDS AND THE CITY OF ANDOVER
This' Agreement made and entered this ____ day of
, 19_,
by and between the city of Coon Rapids, a municipal corporation
herein after referred to as "Coon Rapids", and the city of Andover, a
municipal corporation herein after referred to as "Andover".
WITNESSETH:
WHEREAS, Coon Rapids and Andover share a common border, and
WHEREAS, development in both cities along said common border
is either occurring or expected to occur within the near future, and
WHEREAS, the city of Coon Rapids proposes to construct
various public improvements including sanitary sewer, watermain, storm
~. drain, and street which will serve areas in Andover as well as areas
in Coon Rapids, and
WHEREAS, a determination has been made by the city Council
of both communities that such improvements should be constructed, and
WHEREAS, the city of Coon Rapids has prepared a feasibility
report for Coon Rapids Project 89-23, including Kirby Estates addendum
thereto which is on file in the office of the Coon Rapids City
Engineer, and
WHEREAS, said report includes utility and/or street
construction within the city of Andover, and
WHEREAS, said utility and street construction benefits areas
within the City of Andover as well as the city of Coon Rapids, and
WHEREAS, the cities mutually agree to share in the cost for
such improvements on the basis of the relative benefit to properties
lying within each municipality, and
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WHEREAS. Minnesota statutes section
471.59 authorizes
political subdivisions of the State to enter
into j oint powers
agreements for the joint exercise of powers to each.
NOW. THEREFORE. it is mutually stipulated and agreed:
1. Purpose:
Parties are joined together for the purpose
of construction of roadway, storm drainage, sanitary
sewer. and watermain within proposed 133rd Avenue and
areas both north and south of 133rd Avenue within the
City of Coon Rapids and the city of Andover as described
in the feasibility report for Coon Rapids Project 89-23,
and the Kirby Estates addendum thereto, on file in the
office of the city Engineer, Coon Rapids. Minnesota and
incorporated herein by reference.
2 . Method:
The city of Coon Rapids will provide all
engineering services and shall cause the construction of
said Coon Rapids Project 89-23, including Kirby Estates
addendum thereto, in conformance with said report.
3. Improvements:
Improvements to be constructed shall be
as indicated in the feasibility report for Coon Rapids
Project 89-23, including Kirby Estates addendum thereto.
4. Cost: The project cost of the work shall constitute the
actual "construction cost" and shall be so referred to
herein.
"Estimated cost" are good faith projections of
the cost which will be incurred for this project.
Actual cost may vary and shall be the cost for which the
City of Andover will be responsible. The estimated cost
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to the city of Andover is $255,510. This estimated cost
includes $192,113, construction cost plus an estimated
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33% for engineering, staking and inspection, administra-
tion, advertising, construction interest, and assessment
spreads.
The City of Coon Rapids will provide the city of Andover
with a final cost broken down into various elements
i.e., sanitary sewer, watermain, storm drain, and street
and broken down into benefits to individual properties
within the city of Andover.
5. Upon completion of construction the city of Andover will
pay to the city of Coon Rapids, upon written demand by
the city of Coon Rapids, that part of Andover's share of
costs applicable to parcels PIN 34-32-24-44-0001 and PIN
34-32-24-44-0002.
Payment to the city of Coon Rapids
for other parcels within the city of Andover shall be
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made;
1) upon sUbdividing the parcels
2) upon connection to any of the facilities
3) upon extension of storm drain to the east across
Hanson Boulevard
whichever of the above occurs first. Costs to the City
of Andover will be calculated based upon city of Coon
herein.
assessment policies except where modified
Costs to the city of Andover will be increased
Rapids'
by the change in the Construction Cost Index for the
Minneapolis area for any future payments by the City of
Andover.
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6. Acauisition of Riaht-of-Wav: Each city agrees to
acquire that portion of the right-of-way or easement
within each respective community necessary for utility
and street construction. The cost of street right-of-
way acquisition shall be the responsibility of the
community within which the right-of-way lies. The cost
of storm water pond acquisition shall be included in
overall storm drain cost to both cities.
7. Sewer and Water Services Charaes: Upon connection to
the sewer and water system constructed under this
Agreement, the property owners within Andover will be
billed by the city of Andover for sewer and water
service in accordance with rates established by the city
of Andover. The city of Andover will notify the city of
Coon Rapids at such time as any connection is made to
the system. The City of Coon Rapids will quarterly bill
the city of Andover collectively for all services
provided based upon Coon Rapids I policies and rates.
Inasmuch as only one collective billing will be issued
to the city of Andover for all Andover users of the Coon
Rapids I system, and as the city of Andover guarantees
the prompt payment of utility use charges when due, the
city of Coon Rapids agrees to charge only one quarterly
service charge irrespective of the number of connections
served in Andover by the Coon Rapids utility system.
The City of Andover further agrees to provide meter
readings to the Coon Rapids utility Department when due.
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8. Facilitv Ownership and Maintenance: The city of Coon
Rapids shall retain ownership and shall maintain
utilities running in an easterly and westerly direction
within 133rd Avenue. Andover shall own and maintain
utilities beginning at the manhole in 133rd Avenue
running northerly for sanitary sewer and for watermain
beginning at the water valve on 133rd Avenue and running
northerly including maintenance of the valve itself. It
is agreed that 133rd Avenue shall be sealcoated at
mutually acceptable intervals with such sealcoating
costs being shared by each community based upon the
proportional area lying within each respective city.
Coon Rapids and Andover shall jointly agree upon the
contracting agency prior to any sealcoating commencing.
9. Future Water Service: The city of Andover retains the
right to serve and supply that portion of the system
owned by Andover with water from the Andover system.
Thirty days notice shall be given to the city of Coon
Rapids before the actual charge is made. The valve
connecting to the city of Coon Rapids system will then
be turned off. It will, however, be retained as an
emergency water system interconnect.
10. Contracts and Purchases: All contracts let and pur-
chases made pursuant to this Agreement shall be made by
the city of Coon Rapids in accordance with applicable
State laws. The City of Coon Rapids shall not let
contracts for work covered under this agreement or
change orders which will result in an increase exceeding
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10% of the estimated cost under paragraph 4 herein
without prior approval by the city of Andover.
11. strict Accountabilitv:
The strict accounting share
made of all funds and report of all receipts and
disbursements shall be made upon request by either
party.
12. Indemnitv Notification:
Each party hereto agrees to
indemnify, defend and hold harmless the other from any
claims, losses, costs, expenses or damages resulting
from the acts or omissions of its respective officers,
agents, or employees relating to activities conducted
under this Agreement.
13. Entire Aqreement Requirement of A writinq:
It is
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understood and agreed that the entire agreement of the
parties is contained herein and this Agreement super-
sedes all Agreements and all negotiations between the
parties relating to the subject matter thereof as well
as any previous Agreement presently in effect between
the parties relating to the subject matter thereof. Any
alterations, variations,
or modifications of the
provisions of the Agreement shall be valid only when
they have been reduced to writing the duly signed by the
parties therein.
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IN WITNESS WHEREOF, the parties hereto have executed this
agreelllent by their duly authorized officers and have caused their
respective seals to be affixed hereto.
CITY OF COON RAPIDS
By:
Robert B. Lewis, Mayor
(SEAL)
By:
Gary Jackson, city Manager
CITY OF ANDOVER
By:
Mayor
(SEAL)
By:
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
July 25, 1989
DATE
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AGENDA SECTION
NO,
ORIGINATING DEPARTMENT
Engineering
ITEM
NO.
storm Drainage/Watt's
Garden Acres 1.
BY:
James E. Schrantz
The City Council'bas scheduled a public hearing to discuss the
improvement of storm drainage for Project 89-18 to the southeast
corner of Watt's Garden Acres.
This is a joint powers agreement with Coon Rapids that was started
in 1986. A hearing was held in 1986 that included these property
owners.
Enclosures: Mock Assessment Roll
Notice
List of Property Owners
LJYij)
COUNCIL ACTION
SECOND BY
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
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RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION ORDERING THE IMPROVEMENT OF STORM DRAIN
PROJECT NO. 89-18 IN THE SE 1/4 OF THE SE 1/4 OF SECTION 34
AREA AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS.
WHEREAS, Resolution No. R020-89 of the City Council adopted on
the 5th day of July , 19~, fixed a date for a public
hearT'iigT and
WHEREAS, pursuant to the required published and mailed notice,
such hearing was held on the 25th day of July
19.J!L; and
WHEREAS, all persons desiring to be heard were given such
opportunity for same; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Andover to hereby order improvement Project No. 89-18
BE IT FURTHER RESOLVED by the City Council of the City of
Andover to hereby designate BRW as the Engineer
for this improvement and they are directed to prepare plans and
c:rpecifications for s~ch improvements.
MOTION seconded by Councilman and adopted by
the City Council at a
, 19
Meeting this
day of
, with Councilmen
voting in favor of the resol~tion,
and Councilmen
voting against,
whereupon said resolution was declared passed.
CITY OF ANDOVER
James E. Elling - Mayor
ATTEST:
Victoria Volk
City Clerk
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 .
t:
July 12, 1989
Dear Property Owners:
The city Council has scheduled a public hearing to consider storm
drainage construction in conjunction with Coon Rapids.
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In 1986 the City of Andover and the City of Coon Rapids entered
into a joint powers agreement to provide storm drain to the
southern part of Andover in the vicinity of Jay street (the
land that drains toward Coon Rapids).
If Andover wasn't part of the Coon Rapids drainage system,
Andover's development would have to provide for all of its water
runoff by ponding, which would be far more extensive than the
ponding provided in the joint powers agreement.
The land between Jay street and Hanson Boulevard is the next
phase of the storm drainage system to be constructed.
Sincerely,
~(JJJ1.f,J 6,.' .
ames E. Schrantz
Public Works Director/City Engineer
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF HEARING ON IMPROVEMENT
PROJECT NO. 89-18
NOTICE IS HEREBY GIVEN that the City Council of the City of
Andover, Anoka County, Minnesota will meet at the Andover City
Hall, 1685 Crosstown Boulevard N.W., in the City of Andover, on
Tuesday, July 25, 1989 at 7:30 P.M. to consider the making of the
following improvement:
storm Drainage
The property to be assessed, pursuant to Minnesota Statutes
Section 429, for such improvement is within the following
described area:
SE 1/4 of the SE 1/4 of Section 34
c:> The estimated cost, of such improvement is $153,000.
Such persons as desire to be heard with reference to the proposed
improvement will be heard at this meeting.
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CITY OF ANDOVER
Dated:
'7).zft1
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Victoria Volk-city
Clerk
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4 32 24 44 0001
ayne G. & Kay E. Olson.
3251 Jay NW
oon Rapids, MN 55433
IJ,'Q24 44 0004
~, J. Mardaus
3~~ Hanson Blvd.
ndover, MN 55304
4 32 24 44 0006
larence L. & Ellen Wirkus
3435 Jay st. NW
ndoyer, MN 55304
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34 32 24 44 0002
0~~}bert S. & L.A.
~::J309 Jay St. NW
Coon Rapids, MN
34 32 24 44 00U3
~illiam J. & Gloria Hunt
!,::J3321 Jay NW
Coon Rapids, MN, 55433
Smith
55433
34 32 24 44 0005
Gerry A. Wegner
13425 Jay st. NW
Andover, MN 55304
34 32 24 44 OOO~
James E. & Margaret
Runke
7320 152nd Lane
Andover, MN 55304
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO,
DATE
ORIGINATING DEPARTMENT
August 29, 1989
ITEM
,NO,
. r
w7t.R.) for 133rd Ave.,
Kirby'S, Maxwell, etc. BY:
James E. Schrantz
BY:
Engineering
The City Council is requested to approve the bids for 133rd Avenue
MSA Street and Project 89-15, Kirby Estates.
Attached is a letter from Bill Ottensmann, Coon Rapids City
Engineer, recommending the approval.
This is per the Joint Powers Agreement, Item #2 of this agenda.
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COUNCIL ACTION
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MOTION BY
TO
SECOND BY
AUG-23-1989 13:12 FROM COON RAPIDS POLICE DEPT. TO
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TO:
FROM:
DATE:
SUBJECT:
9-7558923 P.01
FAX COVER SHEET
'-"[i;dd
13///0f-lenbmQ.,nn
go /~gJ?q
/.3.Srct ~, (!('Jf).:SlJ-uc;;;70/7
3
Number of paqes, includinq cover sheet:
IF YOU DO NOT RECEIVE ANY OF THE PAGES PROPERLY, PLEASE
CALL (612) 780-6481
Message:
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1313 COON RAPIDS BOULEVARD, COON RAPIDS, MINNESOTA 55433-5397
(612) 755-2880
AUG-23-1989 13:12 FROM COON RAPIDS POLICE DEPT. TO
9-7558923
P.02
August 22, 3.989
Andover City Council
~6S5 Crosstown Boulevard
Andover, MN 55304
Subject: Utility and St~eet Construction
133rd Avenue and Adjacent Areas
Members of the Council:
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In accordance with a Joint Powers Agreement between Coon Rapids
and the Ci ty of Andover, the ci ty of Coon Rapids cannot award
the contract for Project 89-23 without the concurrence of the
city of Andover. Bids were received for utility and street
construction in 133rd Avenue and adjacent areas on Friday, August
18, 1989. Low bidder for this work was Hydrocon, Inc. with a bid
in the amount of $365,805.35. The engineer's esti:mate for this
work was $357,000. The bid is therefore approximately 2.5% above
the esti:mate. Hydrocon, Inc. has previously successfully
completed several p~ojects within the City of Coon RapidS.
RECOMMBNDATION
I recom:mend that the Andove~ city Council concur in the award of
contract to Hydrocon, Inc. fOl:: Coon Rapids Project 89-23 for
utility and street construction of 133rd Avenue and adjacent
areas.
Yours truly,
W~fa.~i~
William R. ottensmann
City Bngineer
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1313 COON RAPIDS BOULEVARD, COON RAPIDS. MINNESOTA 55433.5397
(612) 755-2880
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9-7558923
P.02
August 22, 1989
Andover City Council
~685 Crosstown Boulevard
Andover, MN 55304
Subject: Utility and Street Construction
133rd Avenue and Adjacent Areas
Members of the Council:
o
In accordance with a Joint Powers Agreement between Coon Rapids
and the Ci ty of Andover, the city of Coon Rapids cannot award
the contract for Project 89-23 without the concurrence of the
city of Andover. Bids were received for utility and street
construction in 133rd Avenue and adjacent areas on Friday, August
18, 1989. Low bidder for this work Was Hydrocon, Inc. with a bid
in the amount of $365,805.35. The engineer's estimate for this
work was $357,000. The bid is therefore approximately 2.5% above
the estimate. Hydrocon, Inc. has previously successfully
completed several projects within the city of Coon Rapids.
RECOMMENDATION
I recommend that the Andover city Council concur in the award of
contract to Hydrocon, Inc. for Coon Rapids Project 89-23 for
utility and street construction of 133rd Avenue and adjacent
areas.
Yours truly,
GJ~ ~ t>.m::::i~
William R. Ottensmann
City Engineer
WRO:car
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
August 29, 1989
DATE
Finance
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
ITEM
NO.
4. 1990 Budget
Review
BY:
Howard Koolick
Finance Director
REQUEST
The Andover City Council is requested to review the
General Fund and Debt Service Fund Budgets.
BACKGROUND
The 1990 General Fund Budget was prepared by the City
Administrator and Finance Director based on requests and
discussions with City Staff. In late May, all departments were
given financial information and were requested to prepare their
1990 budgets. These requests were compiled and compared to the
estimated revenues. Over the last several weeks the requested
expenditures were reviewed, adjusted and trimmed to balance the
budget.
o
GENERAL FUND REVENUES
The City's levy limit (as currently defined in the 1988 law) has
increased by $131,135 from $906,257 to $1,037,392. Despite this
increase, the City's estimated revenues have decreased by
approximately $100,000 due primarily to aggressive estimate~. The
following is a summary of those budget estimates versus the
updated actual revenue estimates:
Revenue Source
Budget
Estimated Actual
Difference
Current Ad Valorem
Property Taxes
$730,000
$275,000
$570,000
$250,000
$160,000
$ 25,000
Homestead Credit
Assessment Admin.
Project Admin.
and Improvement
Project Reimb.
Building Permits
$ 90,000
$198,742
$ 50,500
$180,000
$ 34,500
$ 18,742
COUNCIL ACTION
MOTION BY
TO
SECOND BY
o
o
Special City Council Meeting
August 29, 1989
Budget Review
The following is a summary of the assumptions and minor modifica-
tions made in estimating General Fund Revenue:
1. Since Fiscal Disparity Revenue is just another form of
tax revenue and its calculation in the past has presented
problems, the fiscal disparity revenue has been included
in Current Ad Valorem Taxes.
2. Building and related permit revenue is assumed to be
approximately the same as 1989.
3. Homestead Credit is based on a minor decrease from 1989.
The current status of this figure is unknown since the
Governor's tax bill will change this calculation.
However, any change in this amount will change Ad Valorem
Taxes by an equal amount.
4. Other Grants includes the County recycling grant of
$13,270 and police state aid received through Anoka
County for $30,000.
5. Interest Earned is calculated assuming a 7% interest
rate.
6. Improvement Project Reimbursement, Project Administration
and Assessment Administration represent the amount
transferred from the Administrative Trust Fund. This
amount has been shown as a Transfer from other funds.
This method is more correct under generally accepted
accounting principles.
7. Transfers from other funds includes $56,000 from the
Administrative Trust Fund and $6,000 for administrative
costs from the tax increment districts. The amount from
tax increment districts is in accordance with the City's
TIF plan.
The 1990 budget includes a special allocation from the
administrative trust fund. This allocation is a one-time transfer
to the general fund to allow make up the deficit in revenues
created by the aggressive estimates. By authorizing this
transfer, the City Council will be working with a budget that can
be realistically used for planning and operating the City
The use of the conservative estimates in 1990 will result in
a more realistic and attainable budget. This approach will allow
for more accurate planning and control of City operations.
It should be noted that the estimated revenue is based on the
1988 tax law. The Governor's tax bill, if passed by a special
session of the Legislature will effect the budget. The exact
effect of the Governor's proposal is not known at this time.
GENERAL FUND EXPENDITURES
The General Fund's estimated expenditures were derived from
department head requests adjusted and trimmed to balance the
o
o
Special City Council Meeting
August 29, 1989
Budget Review
budget. The following is a summary of the changes made in the
organization of the General Fund budget:
1. The Committees Department was deleted since it was
rarely used
2. The Accounting Department was combined with the
Financial Administration Department.
3. The Data Processing Department was created to account
for the costs of the computer and copy machines,
including lease payments and supplies.
4. Recycling and Economic Development were added as new
departments to separate the costs of these programs.
5. Employee wage allocations were reviewed and changed
to more closely approximate the work performed.
6. Principal and interest payments on certificates of
indebtedness were removed and are now accounted for in
a debt service fund.
Attached to this memo is a listing of all requests which
were removed from the budget presented to City Council. This list
was included to allow Council to add back an item if they desire.
There are no new staff requests included in the budget
presented except for the City Administrator which Council has
requested. The salary, benefits and office furniture needed for a
new Administrator are included in the contingency line to allow
City Council to amend the budget at a later date, once the salary
amount is determined. This will also allow for more in depth
discussion on how to reallocate Mr. Schrantz's salary between
engineering and public works. In preparing this budget a 3%
salary increase for all employees was assumed.
In order to present a balanced budget for 1990, the majority
of the capital outlay requests made by department heads were
deleted. Those requests have been included in the list of items
deleted from the budget. The capital outlay requests still
contained in the budget are detailed on the attached list. It is
the Staff's hope that City Council will authorize the issuance of
certificates of indebtedness to allow for the purchase of some or
all of the deleted equipment.
Various other requests by staff were trimmed to make the
budget balance. These cuts were based on perceived need and
benefits derived. It should be noted that the cuts were made to
balance the budget and not because an item was determined to be a
luxury.
Finally, City Council hopefully realizes that this budget is
very tight. There is little cushion in the budget. In the
contingency line is $10,000 to allow Council some flexibility
during 1990. I recommend this amount be preserved (if not even
increased) to allow for unplanned items and needs.
Special City Council Meeting
August 29, 1989
Budget Review
o
DEBT SERVICE FUND BUDGETS
The use of debt service fund budgets is one method of
monitoring and controlling the City's debt and the resources
available to repay the debt. The expenditures are principal and
interest payments as set out by the various bond issues plus an
estimate of the fiscal agent fees based on past fees charged. The
revenue consists of special assessments to fund the improvement
bonds, ad valorem taxes to fund the certificates of indebtedness
state aid to fund the state aid street bonds and tax increments to
fund the tax increment bonds. The state aid and ad valorem tax
were estimated to be equal to debt service costs since the entire
debt issue is financed by these sources. The special assessment
and interest revenue estimates for the improvement bonds were
based on the most recent available information assuming no
prepayments of special assessments and a 7% rate for interest
revenue. The tax increment revenues were based on projections of
collections in 1990. It should be noted that due to assessment
prepayments and cash on hand, the budgets for these funds do not
need to and will not balance.
o
CITY OF ANDOVER
DEPARTMENT HEAD REQUESTS DELETED FROM BUDGET
GENERAL FUND
BUDGET YEAR 1990
o
Department Item
Elections
Administration
Finance
Auditing
o
Assessing
Planning and Zoning
Data Processing
City Hall
Fire Station
Public Works Building
Estimated Cost
$ 15,000
$ 600
$ 150
$ 200
$ 385
$ 509
$ 160
$ 500
$ 140
$ 1,000
$ 900
$ 1,000
$ 1,880
Electronic voting Equip.
Office Equipment
Repair and Maint. Supplies
Repair and Maint. General
Miscellaneous Dues
Conferences
File Cabinet
Credenza
Book Case
2 Computer Tables
International Government
Finance Officers Assoc.
Conference
Annual Audit Fee
Assessor's Fee
zoning Administrator increased
to full-time (including
benefits)
Office Supplies
Postage
New Desk
35mm Camera
Computer Hardware and
Software
Computer Support and Maint.
Computer Supplies
various line items
Exercise Option on
Laptuta Property
Various line items
Miscellaneous Improvements
to Building
Heated storage Building
70 x 100 for vehicles
Heating Supplies
Page 1
$ 10,500
$ 2,000
$ 500
$ 400
$ 125
$ 22,500
$ 11,000
$ 1,500
$ 1,100
$ 16,000
$ 600
$ 600
$420,000
$ 472
CITY OF ANDOVER
DEPARTMENT HEAD REQUESTS DELETED FROM BUDGET
GENERAL FUND
BUDGET YEAR 1990
o
Department
Senior Citizen Center
Engineering
Police Protection
Fire Protection
o
Item
Electric
Office Supplies
Maps for Resale
Book Case
Computer Terminal
Geographic Information
System
Office Supply
Salaries
Physicals
Training Supplies
Gas and Diesel Fuel
Repair and Maint. Vehicles-
Body Work - Truck 4881
Labor
Fix Rust - Truck 4895
Fix Rust - Truck 4886
Parts
Transportation
Dues and Registration
Subscriptions
Personal Breathing apparatus
Replacement Turnout Gear
(coats, helmets, pants,
boots, hoods, spanner belts,
and breathing facemask,
tube and lenses)
New and Replacement Hoses
Aluminum Hose Covers for 4881
and 4886
10 - 5 gallon cans of foam
10 - 1/2 hour air bottles
2 - 1 hour air bottles
Equipment needed for 6 x 6
Truck-
Emergency light and siren
2 Electric Hose reels
200 foot booster line
2 - Nozzles
Miscellaneous Equipment
5 Ton reconditioned Military
Vehicle
Page 2
Estimated Cost
$ 300
$ 500
$ 500
$ 140
$ 650
$ 5,500
$ 100
$ 26,950
$ 3,000
$ 200
$ 1,500
$ 43,000
$ 5,000
$ 2,300
$ 3,000
$ 5,100
$ 400
$ 500
$ 200
$ 5,000
$ 5,000
$ 4,000
$ 3,000
$ 500
$ 3,000
$ 900
$ 2,500
$ 2,000
$ 1,000
$ 200
$ 3,000
$ 35,000
CITY OF ANDOVER
DEPARTMENT HEAD REQUESTS DELETED FROM BUDGET
GENERAL FUND
BUDGET YEAR 1990
o
Rescue Service
Department Item Estimated Cost
Protective Inspection
Streets and Highway
o
Snow and Ice Removal
Storm Sewers
Street Lighting
Street Signs
~
Salaries
Operating Supplies
Repair and Maint. - Gen
Repair and Maint. ~ Vehicle
Miscellaneous Equipment
Professional Services -
Inspection Assistant
Transportation
Miscellaneous Office
Equipment
Part-time Clerical Help
New Maintenance Person
Office Supplies
Diesel Fuel
Repair and Maint. - Gen.
Repair and Maint. - Streets
Repair and Maint. - Vehicles
Class 5 Asphalt
Seal coating
Street Sweeper
Back Hoe
(Budgeted To be paid out
of this department,
Storm Sewer, Water and
Sewer Funds.)
Diesel Fuel
Repair and Maint. Vehicle
New Dump Truck with plow Wing
and Sander
Office Supplies $
Repair and Maint. Sup.-System $
Rentals $
Electricity $
Installation of 10 lights $
Office Supplies
Repair and Maint. Supplies
4 x 4 One Ton Truck with
attachments
Page 3
$ 727
$ 500
$ 265
$ 500
$ 2,000
$ 10,000
$ 300
$
$
$
$
$
$
$
$
$
$
$
$
1,500
5,000
18,720
200
100
1,000
500
1,000
10,000
70,000
80,000
50,000
$ 300
$ 400
$ 65,000
500
600
800
1,500
2,500
$ 200
$ 1,200
$ 24,000
o
CITY OF ANDOVER
DEPARTMENT HEAD REQUESTS DELETED FROM BUDGET
GENERAL FUND
BUDGET YEAR 1990
Department Item Estimated Cost
Park and Recreation
Part-time Park and Recreation
Coordinator
Gas and Diesel Fuel
Repair and Maint.-Landscape
Transportation
Tandem Trailer for Hauling
Mower
Bobcat
Miscellaneous Office Equip.
Park Improvements
(Actual improvements
deleted from original
request not known at time
of distribution)
Tree and Weed Control
o
Operating Supplies
Diesel Fuel
Transportation
Rental of Tree Chipper
Professional Services - Root
Cutting and Tree Trimming
120/160 Series Chipper
Recycling
Office Supplies
Postage
printing/publishing
Economic Development
Office Supplies
Unallocated
Unallocated Insurance $
Contingency -
Administrator $
Increase in wages based on
performance $
Unforeseen Emergencies etc. $
$
$
$
$
$ 4,000
$ 30,000
$ 150
6,760
380
500
50
$ 33,395
$ 100
$ 105
$ 50
$ 1,000
$ 3,000
$ 8,000
$
$
$
50
200
600
$
400
1,000
6,000
5,000
40,000
In addition to the above items, staff increases were decreased
from four percent to three percent. The savings, including
benfits, totaled approximately $7,400.
--0
Page 4
o
Department
Elections
Data Processing
City Hall
Public Works Building
Cold storage Building
o
streets and Highway
Park and Recreation
Recycling
~:>
CITY OF ANDOVER
CAPITAL OUTLAY REQUESTS
GENERAL FUND
BUDGET YEAR 1990
Item
Estimated Cost
Electronic voting Equip.
(City Council will need
to designate a $15,000 of
the 1989 fund balance to
fund the remainder needed
to purchase this equipment)
Computer hardware and
software
Copier Lease Payments
Taxes on Laptuta property
Improvement to Warming House
to Convert to Store Room
Fuel Tank Leak Detectors and
Overflow Protection
Ceiling Repai r
Cement Floor
Natural Gas Heater
Electric Door Opener
Class 5 Asphalt
Seal coating/Crack Sealing
Special 3 Wheel Drag and Line
Spraying Machine for
Ball Fields
Park Improvements
(List of improvements not
available at time of
preparation of this list
Note - Park and Recreation
Comm. request totals
$57,629)
Crooked Lake School Playground
Equipment
Bins for Containers
Building
Signs
Page 1
$ 5,000
$ 7,500
$ 7,273
$ 600
$ 1,000
$ 15,000
$ 2,000
$ 4,000
$ 1,000
$ 700
$ 10,000
$ 30,000
$ 6,000
$ 55,000
$
$
$
$
14,000
5,200
6,160
200