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HomeMy WebLinkAbout06.11.14 meeting packet1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Andover Open Space Advisory Commission Meeting Agenda June 11, 2014 Andover City Hall Conference Room A &B 6.00 p.m. 1. Tour of Martin's Meadows 2. Return to City Hall for regular meeting 7.30 p.m. 1. Call to Order 2. Resident Forum 3. Approval of Minutes: May 14, 2014 Regular Meeting 4. Guest Speaker — Sarah Strommen 5. Open Space Acquisition Update 6. Recap of the Joint Meeting with City Council (verbal) 7. Fun Fest Preparation (verbal) S. Other Business a. Next meeting: July 9, 2014 9. Adjournment •�.�.�. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Andover Open Space Advisory Commission FROM: David L. Carlberg, Community Development Director SUBJECT: Approval of Minutes — May 14, 2014 DATE: June 11, 2014 INTRODUCTION The Commission is asked to review and approve the minutes from the May 14, 2014 regular meeting. DISCUSSION Please share any changes to the minutes at the meeting. ACTION REQUESTED A motion, second and vote are necessary to approve the minutes. Attachment May 14, 2014 Joint meeting minutes Respectfully submitted, ZL V-1. ca----k David L. Carlberg REGULAR ANDOVER OPEN SPACE ADVISORY COMMISSION MEETING MAY 14, 2014 MINUTES The Regular Meeting of the Andover Open Space Advisory Commission was called to order by Chairperson Gretchen Sabel at 7:04 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Aaron Jarson (arrived at 7:06 p.m.), Kim Kovich (arrived at 7:07 p.m.), Jim Myers, Jim Olson, Bruce Perry and Suzanne Van Hecke Commissioners absent: None Also present: David Carlberg, Community Development Director James Goodrich RESIDENT FOR UM No one wished to address the Commission. APPROVAL OF MINUTES— April 9, 2014 Regular Meeting and May 1, 2014 Joint Meeting with Parks and Recreation Commission Motion by Commissioner Myers, Second by Commissioner Olson, to approve the minutes of April 9, 2014. Motion passed 5 -0 -2 absent ( Jarson, Kovich). Commissioner Jarson arrived at 7:06 p.m. In regard to the minutes of May 1, 2014 it was noted on page three, the second paragraph from the bottom, it should state, "... shelter would may encourage littering if people consider it a picnic are Commissioner Kovich arrived at 7:07 p.m. Motion by Commissioner Perry, Second by Commissioner Jarson, to approve the minutes of May 1, 2014 joint meeting with the Parks and Recreation Commission as amended. Motion passed 6 -0 -1 present (Kovich). GUEST SPEAKER —SARAH STROMMEN Chair Sabel stated that the guest speaker scheduled for tonight, Sarah Strommen, is many things including the Mayor of Ramsey and an employee of BWSR. She stated that unfortunately Ms. Strommen could not be present tonight as she was at the legislature. She stated that Ms. Strommen did provide information and a link to the website for the Land Trust Alliance. She believed that this information would be helpful to the Commission and advised that information can be reviewed before the next meeting in June, at which Ms. Strommen will be present. OPEN SPACE ACQUISITION UPDATE Mr. Carlberg stated that Jim Selmer called him on May 5`1' as his purchase agreement with the developer had fallen through. He stated that the Commission has had two agreements in place for the Selmer property, the first for 5342,000 in 2012, which was based on access from Hanson Regular Open Space Advisory Commission Meeting Minutes —May 14, 2014 Page 2 through the Lawrence property. He advised that the next agreement was for $300,000 with temporary maintenance access provided through the Kuiken property. He explained that once the sewer study was made available the prices for development changed and those deals had fallen through. He stated that Mr. Selmer proposed a price in excess of $400,000 when he called and noted that he responded that the previous agreement had been for $300,000. He explained that there is no public access to the property at this time. He provided an update on the proposed development for the adjacent parcels, which could eventually provide access to the parcel. He believed that the issue could be a topic at the joint meeting on May 27`h between the Commission, the Parks and Recreation Commission and the City Council. He stated that at this time the Commission has a fund balance of $484,000 but noted that the Commission also has interest in other parcels. The Commission further discussed the issue. RECAP OF JOINT MEETING WITH THE PARKS AND RECREATION COMMISSION Chair Sabel believed that the joint meeting was successful and that it was beneficial for the two groups to speak together. Mr. Carlberg noted that the Conmlission will attend another joint meeting with the Parks and Recreation Commission and the City Council on May 27, 2014 at 6:00 p.m. He believed that the Parks and Recreation Commission now better understands what this Commission does. He noted that there could be future opportunities to partner together and create open space next to park land. Commissioner Kovich apologized that he was unable to attend the joint meeting. Commissioner Van Hecke stated that she had always assumed that Mr. Carlberg was the staff liaison for the Parks and Recreation Commission. Mr. Carlberg stated that Mr. Todd Haas, Assistant Public Works Director is the staff liaison for that group. He believed that the Sophie's Park issue and the Aasness purchase were the issues that brought the two groups together. He noted that there may be an opportunity to collaborate in that area in the future. OTHER B USINESS a. Next Meeting: June 11, 2014 Mr. Carlberg noted that the tour of Martin's Meadows has been postponed to the June 11, 2014 meeting due to the wet conditions that existed today. He advised that Sarah Strommen will be present at that meeting upon return to City Hall. He noted that Fun Fest can also be discussed at the June meeting. Chair Sabel reminded the Commission to dress appropriately and bring bug spray for the open space tour. b. Joint tYleeting with the City Council: May 27, 2014 Regular Open Space Advisory Commission Meeting Minutes — Mcty 14, 2014 Page 3 Mr. Carlberg suggested topics that could be discussed at the joint meeting with the Council including the construction of a parking lot off Hanson Boulevard for the Aasness property, at which he estimated the cost to be in the range of $10,000 to $15,000. He stated that the Commission would prefer to begin construction but noted that the open space funds could not be used for that purpose. He stated that the Commission could also discuss what will occur after the open space funds have been spent and how the Commission could continue in a maintenance aspect. C. Fun Fest Mr. Carlberg presented information regarding the Fun Fest and advised that there is a new requirement that the booths be staffed during peak hours. He advised that those hours would be 5:00 to 8:00 p.m. on Friday, July 11`h and Noon to 6:00 p.m. on Saturday July 12`h. He suggested that those be the hours the Commission staff the booth. Commissioner Myers questioned the percentage of residents that attend Fun Fest and noted that this is the best opportunity for the Commission to speak with Andover residents. Chair Sabel stated that most Andover residents are in the parade and stated that would be a good opportunity for the Commission to reach out and speak with people. Commissioner Perry stated that the previous year there were three Commissioners staffing the booth on Saturday morning and the booth was busy the entire time. Mr. Carlberg confirmed that the Commission could begin staffing the booth at 10:00 a.m, on Saturday morning. He advised that he will follow -up to confirm the scheduled shifts. The Commission reviewed some of the materials that had been used at the booth in the past. Commissioner Van Hecke suggested that a map with the open space areas as well as the driving directions and trailheads connections be provided for the booth. d. Other Chair Sabel asked for an update on the discussions with the connections from the Emmerich property. Mr. Carlberg provided an update. He noted that access points from Mr. Emmerich's property could also be discussed at the joint meeting. ADJOURNMENT Motion by Commissioner Olson, Second by Commissioner Jarson, to adjourn the meeting at 8:01 p.m. Motion passed 7 -0. Regular Open Space Advisory Commission Meeting Minutes — May 14, 2014 Page 4 Respectfully submitted, David Carlberg Community Development Director Drafted by: Amanda Staple, Recording Secretary CN T Y O F DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Andover Open Space Advisory Commission FROM: David L. Carlberg, Community Development Director SUBJECT: Open Space Acquisition of Property Update DATE: June 11, 2014 INTRODUCTION Staff has continued to work with property owners to pursue acquisition of open space property east of Hanson Boulevard NW and north of 161St Avenue NW. DISCUSSION An update will be provided at the meeting. ACTION REQUESTED A discussion will be held at the meeting. Respectfully submitted, )4 2. 0-4� David L. Carlberg .